HomeMy WebLinkAbout2014-07-01-CCAC-min (Programs Group)
TOWNOFLEXINGTON
AdhocCommunityCenterAdvisoryCommittee(AhCCAC)
ProgramsGroup
Minutes of Meeting of July 1, 2014
Final
A meeting of the Ad hoc Community Center Advisory Committee Programs Group was held
on Tuesday, July 1, 2014 at 11:00 AM in theParker Room (G-15) at the Town Office
Building, 1625 Massachusetts Avenue.
Members Present: Laura Hussong, Chair; Jon Himmel, Karen Simmons (Director, Recreation
Department), Sheila Butts (Assistant Director, Recreation Department), Charlotte Rodgers (Director,
Human Services Department)
Members Absent: Florence Koplow, Leslie Zales
Also present: Barb Deveau, Senior Services Coordinator, Robert Pressman, citizen
Meeting called to order at 11:09 AM with a quorum of five.
Minutes:
The minutes of the May 12, 2014 meeting were revised for one incorrect date. Correction approved
unanimously. Motion: Sheila/Second: Charlotte.
The minutes of the June 23, 2014 meeting were approved unanimously, as amended by the group.
Motion: Jon/Second: Karen
Member Concerns
We discussed the issue of community-run activities. Charlotte and Karen believe staff other than
custodial is needed for problem solving when the core staff is not there, perhaps with a variable
schedule of some days and some evenings. Somebody also needs to be responsible for the calendar
of usage for all programs, so that rooms can be managed.
Master Matrix - Process
We completed our examination of the matrix with categories: services, socialization, and specialized.
Each entry was marked as one or more of:
D duplicate of item already on the list
K keep (things being done now and in budget)
N new (planned but not yet budgeted)
F future (something we hope to do at some point)
C something that will be 'citizen-run' (therefore not in budget of Rec or Hsvcs)
E expansion of a current offering (keyed as KE keep and expand)
S someplace else (will be offered at a non-community center location)
G general type activity\[these items will be ignored in the final offerings\]
Issues brought up during the meeting:
"Volunteers" entry in the Services category is not a program, it is really a job function.
Eventually it could be a staff position to coordinate LCC-wide.
"The Shop at Tower Hill" ?
Next Steps
For next meeting Jon will filter out general category, get rid of duplicates.
We will look at separate reports for K (keep), KE (keep and expand), C (community-run), and
N (new) programs.
Select programs for soft opening from K
Grand Opening will have additional programs
For Keeps, we already know their characteristics. For the rest, we must decide if they are
special programs, weekly, monthly, pilot etc
Some Community programs already have someone who wants to do such a thing
Look overall at gaps in programming
Some programs can be shifted in time to attract people who can't attend during the day
Hours of operation will become apparent as gaps are filled
Make note of requests for facilities that the LCC doesn't have
For next meeting:
Please bring notes from April 28 meeting at 22 Muzzey St. (KS, CR)
Please bring report from meeting with Diamond students (LH)
Upcoming meetings:
Thursday July 10, 2014 8:30 - 10:25 AM Selectmen's Meeting Room
Thursday July 17, 2014 8:30 - 10:30 AM Parker Room (G-15)
Thursday July 24, 2014 8:30 - 10:30 AM Parker Room (G-15)
Thursday July 31, 2014 8:30 - 10:30 AM Parker Room (G-15)
Meeting adjourned at 1:20 PM.
Materials distributed/used at the meeting are attached:
Individual printouts from CommunityCenter 11May2014Fitness.pdf
7/1/14 agenda
5/12/14 and 6/23/14 minutes
Respectfully submitted,
Laura Hussong, Scribe
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