HomeMy WebLinkAbout2014-06-30-BOS-packet-releasedHearing Assistance Devices Available on Request
All agenda times and the order of items are approximate and subject to change.
SELECTMEN’S MEETING
Monday, June 30, 2014
Selectmen Meeting Room
7:00 p.m.
AGENDA
7:00 p.m. PUBLIC COMMENTS (10 min.) - 300th Committee Presentation of Framed Art
7:10 p.m. SELECTMEN CONCERNS AND LIAISON REPORTS (5 min.)
7:15 p.m. TOWN MANAGER REPORT (5 min.)
7:20 p.m. ITEMS FOR INDIVIDUAL CONSIDERATION
1. Approve Regional Housing Office Intergovernmental Agreement (10 min.)
2. Approve Avalon Bay Monitoring Report (10 min.)
3. Minuteman High School Update (10 min.)
4. Update on Bedford Street/Hartwell Avenue Island Landscaping (10 min.)
5. Funding for REV/Alewife Shuttle (10 min.)
6. Update from TSAC on Prospect Hill Road Sidewalk (10 min.)
7. Approve LexMedia Contract (10 min.)
8. Update from LexHAB on Fairview and Busa Affordable Housing (20 min.)
9. Discuss Tourism Committee Bus Parking Pilot (10 min.)
10. Approve Year End Budget Transfers (10 min.)
11. Town Manager Appointment – Chief Information Officer (10 min.)
12. Committee Appointments/Resignations – Sidewalk Committee (5 min.)
13. Appoint Special Counsel – Kopelman & Paige (5 min.)
14. Approve Cost of Living Adjustment for Non-Represented Employees (5 min.)
15. Approve Collective Bargaining Agreement for Crossing Guards (5 min.)
16. Approve Common Victualler and Entertainment Licenses for Beijing Cuisine (5 min.)
17. Town Manager Appointments – Board of Health, Permanent Building Committee, Youth
Commission, Recreation Committee (5 min.)
18. Continued Discussion of Town Manager Evaluation (5 min.)
9:50 p.m. CONSENT AGENDA (5 min.)
1. Approve Water and Sewer Commitments and Adjustments
2. Approve One-Day Liquor License – Cotting School
3. Approve Use of Battle Green – Lexington Minute Men
4. Approve Grant Agreement – Lexington Housing Authority
5. Approve Lowering of Battle Green Flag – Rick Abrams
6. Approve Certificates for Flags Flown Over Battle Green Army Retirees
7. Approve Commemorative Tree Naming – Cary Memorial Building
9:55 p.m. EXECUTIVE SESSION (15 min.)
1. Exemption 3 - Collective Bargaining Matters with Fire
2. Exemption 6 - Potential Fire Station Parcel
10:10 p.m. ADJOURN
The next regular meeting of the Board of Selectmen is tentatively scheduled for Monday, July 14, 2014 in
the Selectmen’s Meeting Room, 1625 Massachusetts Avenue.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 6/30/14 STAFF: Lynne Pease ITEM NUMBER: PC
SUBJECT:
300th Anniversary Celebration Committee Presentation of Framed Art
EXECUTIVE SUMMARY:
Sue Rockwell, Chair of the 300th Anniversary Celebration Committee, will present to the Board
some framed art. The 300th Committee will then decide where the art should be hung.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
STAFF FOLLOW-UP:
Selectmen’s Office
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: STAFF: ITEM NUMBER:
6-30-2014 Dave Cannon I.6
SUBJECT:
Update from TSAC on Prospect Hill Road Sidewalk
EXECUTIVE SUMMARY:
Based on resident concerns for pedestrian safety the town will be studying the feasibility of
installing a sidewalk along Prospect Hill Road. Engineering has contracted a land surveyor to
perform a topographic and property line survey of the section of road. The school department
will be studying the pedestrian and vehicular characteristics of the project area.
A short section of walkway and crosswalk is in the process of being installed at the intersection
of Wachussett Drive and Prospect Hill. This will interconnect existing pedestrian paths and
provide a safe location for pedestrians to cross Prospect Hill Road
FINANCIAL IMPACT:
At this time the existing conditions survey has been funded at $6,645. If is determined that a
sidewalk is feasible and construction estimate will be generated.
RECOMMENDATION / SUGGESTED MOTION:
STAFF FOLLOW-UP:
GCG ASSOCIATES, INC.
PROFESSIONAL CIVIL & ENVIRONMENTAL ENGINEERS
84 Main Street
Wilmington, Massachusetts 01887
Phone: (978) 657-9714
Fax: (978) 657-7915
June 18, 2014
Mr. David Cannon, P.E.
Engineering Department
Town of Lexington
201 Bedford Street
Lexington, MA 02420
RE: Proposal Engineering Services
Prospect Hill Road Survey
Dear Mr. Cannon:
We are pleased to present our proposal for engineering and surveying services for the survey of Prospect
Hill Road.
SCOPE OF SERVICE
The overall scope of work for each site would involve survey and create an existing conditions plan of
Prospect Hill Road and collection of traffic data on the existing road.
SURVEY
A detailed on the ground topographic survey would be completed to develop an existing conditions plan.
Survey and Existing Condition Plan Requirements:
I. A detail survey will be prepared of the existing site which would include the following information.
• Property line survey Outlook Drive to southerly layout of Marrett Road (MA RTE2)
• Horizontal/vertical topographic survey(MA State Plane/NAD83) Outlook Drive to southerly
layout of Marrett Road (MA RTE2).
o 1 foot contours, spot grades at one .01 ft
o limit of survey should extend to 5 feet beyond grade break line
o utility features (castings, utility poles)
o edge of pavement/edge material
o existing sidewalks
o walls
o driveways
o Size and species of all trees over 6” at breast height
II. Existing information from the Town records would be obtained and included on the existing
conditions base plan.
IV. GCG will provide plans, which will include the following:
Prospect Hill Road 1 06/18/14
1.) All drawing data will be provided in magnetic media (CD-ROM) in AutoCAD 2004 or
Civil 3D 2012.
2.) Drawing size will be 36 inches wide x 24 inches high. A profile grid approximately 8
inches x 24 inches will be positioned on the lower half of the drawing for plans and
profile drawings. The area above the title block will be left blank for engineering
notes and Engineers’ stamps.
FEE SCHEDULE
For the services as outlined above, GCG Associates, Inc. proposes a fee of $ 6,645 for the preparation of
existing conditions plans for Prospect Hill Road.
Survey of Prospect Hill Road $6,645
The fees are shown on the attached schedule. Attached is Exhibit “A” detailing hourly rates and
estimated man-hours. Fees related to certified mailings shall be considered a reimbursable expense.
We appreciated the opportunity to submit the proposal for this work and look forward to working with you
on this project. Should you have any further questions please do not hesitate to contact our office at
(978) 657-9714. We look forward to hearing from you. Thank you.
Respectfully Submitted,
GCG Associates, Inc.
Michael J. Carter
Michael J. Carter, P.E.
Principal
Prospect Hill Road
2 06/18/14
GCG Associates, Inc.
84 Main Street
Wilmington, MA 01887
(978) 657-9714
Estimted Fee 6/18/2014
Town:Lexington, MA
Project:Prospect Hill Road
Project Manager/
Engineer
Project
Engineer
Survey
Tech Survey Subcontractor Total
Phase $105.00 $90.00 $75.00 $110.00 Reimbursibles
DATA COLLECTION AND SURVEY
Task 1 Field Survey-Bikeway 1 4 0 24 $3,105.00
Task 2 Develop Base Plans - Research 4 8 32 0 $3,540.00
$0.00
Total Fee $6,645.00
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: STAFF: ITEM NUMBER:
June 30, 2014 Ken Pogran, CAC I.7
SUBJECT: Approve LexMedia Contract
EXECUTIVE SUMMARY:
The Lexington Cable Access agreement between the Town and LexMedia for the provision of public,
educational and governmental (PEG) programming allows for two three-year extensions. The original
term of the agreement expires on June 30, 2014. Throughout the spring of 2014, the Cable Advisory
Committee has been engaged in discussions with LexMedia regarding an extension and proposed
modifications to the original agreement. Those modifications are shown on the attached. They have been
reviewed by Town staff and are recommended for approval.
FINANCIAL IMPACT: The revised schedule of payments shown on the attached includes a $40,000
increase in annual payments, primarily to cover increases in staff costs driven by a compensation study
conducted by the LexMedia. Annual revenue posted to the Town’s PEG Access Fund, the source of our
contractual payments, is sufficient to cover the increase in contractual costs.
RECOMMENDATION / SUGGESTED MOTION: Move to approve and authorize the Town
Manager to sign the extension of the Lexington Cable Access agreement from July 1, 2014 through June
30, 2017.
STAFF FOLLOW-UP:
Town Manager’s Office
TOWN OF LEXINGTON MASSACHUSETTS 02420
1625 MASSACHUSETTS AVENUE
EXTENSION OF
LEXINGTON CABLE ACCESS AGREEMENT
Between the
TOWN of LEXINGTON
and
LEXINGTON COMMUNITY MEDIA CENTER d/b/a LEXMEDIA
July 1, 2014 to June 30, 2017
2
EXTENSION OF LEXINGTON CABLE ACCESS AGREEMENT
This extension to the original LEXINGTON CABLE ACCESS AGREEMENT that commenced
January 1, 2010 between the TOWN of LEXINGTON (“TOWN” or “Issuing Authority”), a
municipal corporation, and Lexington Community Media Center, d/b/a LEXMEDIA,
(LEXMEDIA), a non-profit corporation duly established under the laws of Massachusetts is
made as of this 30th day of June 2014.
The parties hereto agree as follows:
I. TERM OF AGREEMENT
The term of this Agreement shall be extended for an additional three (3) year period from July 1,
2014 through June 30, 2017.
II. CHANGES TO EXHIBIT A: BASIC SERVICES
EXHIBIT A shall be amended as follows:
2.1 Exhibit A, Section 6. Outreach, paragraph d) is amended so that the first sentence shall read,
“LEXMEDIA management shall attend ongoing conferences, classes and workshops in
PEG management and access TV technology such as those held by the Alliance For
Community Media and Mass Access or similar industry-related groups.
2.2 Exhibit A, Section 9. Fine Grain Indexing of Recordings of Meetings is hereby deleted and
replaced with the following:
“LEXMEDIA shall provide indexing for the programs in the OnDemand archive to
allow for users to search by Board or Committee, or by specific topic. Users shall be able
to proceed quickly to the agenda item or other section to be viewed. Instructions shall be
provided for users of OnDemand and indexing.”
3
2.3. Exhibit A, Section 11. OnDemand Access to Video Content is hereby amended to delete in
entirety the fourth paragraph beginning “Searching the OnDemand system…”
2.4 Exhibit A, Section 12. Facilities and Equipment is hereby amended to replace the seventh
paragraph, beginning “LEXMEDIA shall coordinate with the TOWN of Lexington’s Department
of Management Information Services…” with the following:
“LEXMEDIA shall coordinate with the TOWN’s Chief Information Officer and the
Director of Facilities, as appropriate, on the inventory, upgrades, maintenance, and
security of equipment in TOWN buildings used for video production and program
origination. LEXMEDIA shall cooperate with the Department of Information Technology
in maintaining and operating the off-site Backup Archive.”
2.5 Exhibit A, Section 13. Reporting Requirements is hereby deleted in its entirety and replaced
with the following:
“All reports shall be accessible to the public through the Website created and maintained
by LEXMEDIA.
“LEXMEDIA shall provide quarterly financial and operating reports to the Town
Manager within 30 days after the end of each calendar quarter. Reporting for the fourth
quarter shall be incorporated into the Annual Report. Quarterly Reports are to include:
a) For each year, a fundraising target shall be set. The report shall state the current
level of fundraising to this target goal year to date, and any projected shortfall and
explanation for said shortfall.
b) The number of individual volunteers trained this quarter and year to date. The
report shall note reasons for any significant increase or decrease in training
demand. The report shall include the number of TOWN Board and Committee
members and staff trained year-to-date.
c) The number of hours of type of programming, broken out by original and non-
original, year to year for the quarter, by channel and by origin.
4
d) The report shall state if LEXMEDIA does not cover all required meetings in a
quarter, and the reason(s) for the limited coverage. The number of non-required
government meetings covered shall also be provided.
e) The number of OnDemand programs available, year to date. Numbers of
OnDemand viewers for the rolling last 13 months. The report shall mention if
there are issues with the indexing of programs.
f) A list of equipment purchased during the quarter and the cost of each item.
g) A list of complaints received.
h) Pursuant to the requirement of Section 6(d), a report of all conferences, classes
and workshops in PEG management and access TV technology attended.
“LEXMEDIA shall provide annual financial and operating reports to the Town Manager
within 60 days after the end of each contract year.
a) A complete set of financial statements review of the operation for the just
completed fiscal year as prepared by an accountant. Audited financial statements
shall be prepared, and the results provided to the TOWN, every three years for the
length of the contract
b) Inventory of all equipment.
c) Budget for the following year by category, including a line item for equipment
replacement/upgrades, unexpected failures, and funding for new initiatives. The
report shall discuss planned changes in staffing, either number or composition.
d) Fundraising, year-to-date and two prior years. Any significant deviance from the
goal for the current year shall be explained. A brief plan and goal for the next
year shall be provided.
e) Total volunteers trained this year and the last two years. Total number of hours
for the year of TOWN staff, Board, and Committee members. Plans for changes
in training courses and approach, if any, shall be included.
f) Number of hours of programming for the most recent year and two prior years for
each channel and by origin. The total number of non-required government
5
meetings covered for the year shall be provided. An outline of plans to add
programming for the next year shall be included.
g) Non-Cable Distribution. Total number of OnDemand programs available for the
current year and the two prior years. Number of OnDemand viewers for the past
13 months. The total number of downloads, year to date, by users of the
LEXMEDIA Mobile App shall also be provided.
h) A list of complaints received.
i) Expansion of Services and New Initiatives: Plans for expanding existing services
or offering new services, either in the studio, on the web or via other distribution
methods.”
j) Pursuant to the requirement of Section 6(d), a report of all conferences, classes
and workshops in PEG management and access TV technology attended.
2.6 Exhibit A, Section 14. Performance Assessments and Evaluations, paragraph c) is hereby
deleted and is replaced with the following:
“Beginning 120 days prior to the end of the final year of the base contract, i.e.,
6/30/2014, and 180 days prior to the end of the final year of any extension thereof,
LEXMEDIA shall take part in a performance evaluation including a public hearing
conducted by the CAC on behalf of the TOWN. The process and conduct of the
performance evaluation will be determined by the TOWN and communicated to
LEXMEDIA within the first month of the evaluation period. In the case of each contract
extension, this performance evaluation shall be completed no later than 60 days prior to
the end of the final contract year. The purpose of this evaluation is to determine whether
LEXMEDIA is meeting its contractual responsibilities. It is the intent of the TOWN to
use the CAC’s report on the performance evaluation in making a decision on extending
the contract.”
6
III. CHANGES TO EXHIBIT B: SCHEDULE OF PAYMENTS
The schedule of payments shall be replaced by the following:
The first paragraph shall be replaced by the following:
The amounts shown above for the contract years beginning 7/1/2015 and 7/1/2016 shall be adjusted
based on the Boston Area Consumer Price Index for All Urban Consumers (CPI-U) for the prior calendar
year ending December 31st, but shall not be any less than the amounts for the prior contract year.
IN WITNESS WHEREOF, the parties hereto have executed this Extension as of the first
date written above.
Lexington Community Media Center TOWN of Lexington
By:
David Ilsley, Chair Carl F. Valente, TOWN Manager
Approved as to the availability of funds:
_______________________________________
Robert N. Addelson, Comptroller
7/1/2013
to
6/30/2014
7/1/2014
to
6/30/2015
7/1/2015
to
6/30/2016
7/1/2016
to
6/30/2017
Basic Services
Expenses 317,908$ 362,279$ 362,279$ 362,279$
Capital 58,283$ 59,084$ 59,084$ 59,084$
Total 376,191$ 421,363$ 421,363$ 421,363$
Additional Services
Cablecasting of Additional Meetings 14,465$ 14,664$ 14,664$ 14,664$
Indexing 5,722$ 5,801$ 5,801$ 5,801$
Town Management of a portion of Community Bulletin Board
Start-Up Cost (equipment, Installation and Training) -$ -$ -$
Annual Maintenance Fee 1,060$ 2,027$ 2,027$ 2,027$
397,438$ 443,855$ 443,855$ 443,855$
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 6/30/14 STAFF: Lynne Pease ITEM NUMBER: I.8
SUBJECT:
Update from LexHAB on Fairview and Busa Affordable Housing
EXECUTIVE SUMMARY:
Bill Kennedy, Co-Chair of LexHAB, will be at your meeting to update you on the progress and
efforts on the Fairview and Busa projects that will include milestones of recent and proposed
activities.
See attached information.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
STAFF FOLLOW-UP:
Selectmen’s Office
!
!
Fairview Timeline (Suggested)!
!
!
June 2013 !
! Submission to DHCD!
!
May 2014 !
! Receipt of DHCD Eligibility Letter!
!
August 2014 !
! ZBA Hearing!
!
October 2014 !
! Apply for Building Permit!
!
November 2014 !
! Construction Start!
!
July 2015 !
! Unit Offers!
!
September 2015 !
! Final Lease up and Cost Certification
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 6/30/14 STAFF: Lynne Pease ITEM NUMBER: I.9
SUBJECT:
Discuss Tourism Committee Bus Parking Pilot
EXECUTIVE SUMMARY:
The Tourism Committee will be at your meeting to request permission to try a pilot program for parking
at the Visitors Center through the end of the season on October 26th. Currently, we have a parking
program which directs visitors to park in the Depot Square lot. Those pre-planning trips find this
information on the web. Many of our visitors come to Lexington on their own, without having visited the
website. With the growth of the use of GPS, visitors are directed to 1875 Massachusetts Avenue. These
visitors end up turning on Meriam Street, see the closed lot, and get confused. They end up circling
around and by the time they walk into the Visitors Center, are frustrated, creating a negative imagine
before the visit begins. During the Center Streetscape and Battle Green Master Plan Parking Study
discussions, it was suggested that we consider opening the Depot lot from Meriam Street again as a way
of helping both the merchants in the area and the visitors. Our concern with this suggestion was that both
the Merriam Hill Association and the Parker/Tiampo family, who are the closest abutters, would be
opposed to the idea. Conversations with each of these parties has shown that neither are opposed to
consideration of reopening that access. An ultimate decision regarding that possibility needs to be more
carefully considered as part of the ongoing studies currently underway. In the meanwhile, we believe that
we could at least for this season, take a modest step towards minimizing the conflict through a pilot
program. We would suggest that the temporary barrier on the Meriam Street entrance closest to the bike
path be pushed back to allow three spaces on each side (6 total) to be accessible from Meriam Street.
These spaces would be metered for 30 minute parking. That would enable visitors to come into the
Visitor Center and get their questions answered. For those we are able to convince to spend the day in
Lexington, they would be directed into the Depot lot for all-day parking. These spaces would also benefit
the merchants along Meriam Street, as they would not be limited to use by visitors, but rather simply for
quick errands. The data gathered from this pilot could be instructive in the long-range plans for use. We
believe that in order to truly understand the impacts, the pilot should run through the season. This time
frame would include July which is our busiest month, but a time when many Lexington residents are on
vacation; August, which is our slowest month; and October, which from a Tourism standpoint is our
second highest month for visitors and is the peak time for residential use during our season.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Proposed motion: That the Selectmen approve a pilot program to open the entrance closest to the bike
path to the Depot Square Parking Lot on Meriam Street to allow 6 spaces to be metered for 30 minute
parking. Said pilot be limited to July through October 26, 2014."
STAFF FOLLOW-UP:
Selectmen’s Office
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: STAFF: ITEM NUMBER:
June 30, 2014 Rob Addelson, Comptroller I.10
SUBJECT: Approve Year-End Budget Transfers
EXECUTIVE SUMMARY: The Finance Department, in consultation with other town
departments, has reviewed the status of all appropriations and has identified those departments
that are in need of transfers at year-end. There are three potential sources of transfers at year-
end: 1) 3% Rule Transfers; 2) Salary Adjustment Account Transfers (The Salary Adjustment
Account is used for funding of collective bargaining and other required compensation that was
finalized after the FY14 budget was approved by Town Meeting.); and, 3) the Appropriation
Committee’s Reserve Fund. Funding for those appropriations that have been identified as
needing transfers is recommended to come from all three sources.
Proposed transfers are shown on the attached table titled FY2014 Proposed Year-End Transfers.
On July 10, 2014, Finance Department staff will present the proposed transfers to the
Appropriation Committee for its review and approval.
In addition, the Town will end FY14 with a snow and ice deficit of $652,712. Staff recommends
that this deficit be funded in FY15 from a combination of the $300,000 of FY15 revenue set-
aside for the prior fiscal year snow and ice deficit, and final FY15 state aid in excess of FY15
estimates.
FINANCIAL IMPACT: To ensure that spending in identified line-items not exceed
appropriations, transfers are recommended from the following sources: Appropriation
Committee Reserve Fund ($76,000); Salary Adjustment Account ($116,400); and 3% Rule
Transfers ($93,670) which will result in a $0.00 net change to the budget.
RECOMMENDATION / SUGGESTED MOTION: Move to approve and sign the proposed
FY2014 3% Rule, Salary Adjustment Account and Reserve Fund transfers.
STAFF FOLLOW-UP:
Finance Department
Prepared by RNA
1) RESERVE FUND TRANSFERS
Reserve Fund Balance 858,000$
Reserve Fund Transfers From To Difference Comment
Unemployment 200,000$ 265,000$ 65,000$
Property/Liability Ins 726,620$ 737,620$ 11,000$
Reserve Fund 858,000$ 782,000$ (76,000)$
2) SALARY ADJUSTMENT ACCOUNT TRANSFERS
Salary Adjustment Balance 801,988$
Salary Adjustment From To Difference Comment
Library PS 1,830,037$ 1,882,037$ 52,000$ COLA/Retro/Buyback
Planning PS 266,876$ 275,076$ 8,200$ COLA/Retro/Buyback
Econ Dev PS 91,199$ 93,699$ 2,500$ COLA/Retro/Buyback
TMO PS 613,183$ 617,183$ 4,000$ COLA/Retro/Buyback
Finance PS 1,243,064$ 1,269,064$ 26,000$ COLA/Retro/Buyback
Clerk PS 340,255$ 345,455$ 5,200$ COLA/Retro/Buyback
IT PS 336,510$ 355,010$ 18,500$ COLA/Retro/Buyback
Salary Adjustment Account 801,988$ 685,588$ (116,400)$
3) "THREE PERCENT RULE" TRANSFERS
3% Transfers From To Difference Comment Balance remaining for transfer
Employee Benefits 23,182,159$ 23,096,789$ (85,370)$ 610,095$
GF Debt Principal 4,585,443$ 4,657,773$ 72,330$
GF Debt Interest 681,560$ 694,600$ 13,040$
Comm Dev PS 1,099,724$ 1,091,424$ (8,300)$ 24,692$
Econ Dev EXP 33,550$ 41,850$ 8,300$ Nelson Nygaard work
4) FY2014 SNOW AND ICE DEFICIT
Budget Expended Encumbered Deficit
SNOW REMOVAL PS 213,815$ 526,672$ ‐$ (312,857)$
SNOW REMOVAL EXP 877,719$ 1,216,685$ 889$ (339,855)$
1,091,534$ 1,743,357$ 889$ (652,712)$
Unforseen termination of Town employee during probationary
period; employee eligible for UI benefits.
Year‐end auto endorsements, active year for replacing vehicle
stock. Difficult to plan w/ year‐end billing, moving to quarterly
schedule next FY.
FY2014 Proposed Year‐End Budget Adjustments
For accelerated retirement of principal
for one component of the February
2013 bond issue.
TO:Appropriation Committee & Board of Selectmen
SUBJECT:Request for Transfer between Departmental Line-Items
Account Account Number Amount Account Account Number Amount
Employee Benefits 10094501 - 51905 (85,370)$ GF Debt Principal 10071702 - 59100 72,330$
GF Debt Interest 10071702 - 59150 13,040$
Community Development PS -
Building & Zoning Reg Wages
10024101-51110 (8,300)$ Economic Development -
Professional Services
10018202 - 52110 8,300$
Rationale
Assistant Town Manager for Finance
Action of Board of Selectmen:
Approved Disapproved
Date
Chairman, Board of Selectman
Action of Appropriation Committee:
Approved Disapproved
Date
Chairman, Appropriation Committee
Request is hereby made for the following transfers between line-items as appropriated via vote of Annual Town Meeting in
accordance with M.G.L., Ch. 44, Section 33B
Town of Lexington
From To
3%
The transfer to debt service is to cover the accelerated retirements of principal for one component of the February 2013 bond issue.
The transfer to Economic Development is to complete contractual work for professional services related to the parking study in the Town Center.
FY14 Year-End Transfers
TO:Board of Selectmen
SUBJECT:Request for Transfer from Salary Adjustment Account
Request is hereby made for the following transfer from the Salary Adjustment
Account as appropriated via vote of Annual Town Meeting:
1. Amount requested:
2. To be transferred to:
Account Name Amount
Library Personal Services - Adult Library Regular Wages 10061251 51110 52,000$
Planning Personal Serivce - Planning Regular Wages 10017501 51110 8,200$
Economic Development Personal Services - ED Regular Wages 10018201 51110 2,500$
Town Manager Personal Service - TM Regular Wages 10012301 51110 4,000$
Finance Personal Services - Comptroller Regular Wages 10013501 51110 26,000$
Town Clerk Personal Services - Clerk Admin Regular Wages 10016101 51110 5,200$
Information Technology Personal Services - IT Regular Wages 10015501 51110 18,500$
Total 116,400$
3. Present balance in Appropriation: 801,988$
4. Explanation for purpose of transfer
Action of Board of Selectman:
Approved Disapproved
Transfer voted in the sum of:
Action of Appropriation Committee:
Approved Disapproved
Town of Lexington
116,400$
Assistant Town Manager for Finance
To cover costs associated with contractual settlements and other contractual costs budgeted for in the Salary
Adjustment Account.
Account Number
Date
Chairman, Appropriation Committee
Chairman, Board of Selectman
Date
SA
FY14 Year-End Transfers
TO:Town of Lexington Appropriation Committee
SUBJECT: Request for Transfer from the Reserve Fund
Request is hereby made for the following transfer from the Reserve Fund in
accordance with CH 40, Sec. 6 of the Massachusetts General Laws:
1 Amount requested:
2 To be transferred to:
Unemployment Insurance 10091311 51902 65,000$
Property & Liability Insurance 10092002 52199 11,000$
Account Number Amount
3 Present balance in Appropriation:
4 Attach explanation for purpose and reasons why the expenditure is extraordinary
and/or unforseen.
Action of Board of Selectman:
Requested Not-Requested
Action of Appropriation Committee:
Approved Disapproved
Transfer voted in the sum of:
Chairman, Board of Selectman
Date
Department Head
Chairman, Appropriation Committee
Date
Town of Lexington
Account Name
$858,000
76,000$
RF
The transfer to Unemployment Insurance is to cover costs of benefits in excess of
estimates.
The transfer to the Property and Liability Insurance account is due to FY2014 being a
particularly active year in replacing vehicle stock, and the effect that has had on
premiums.
FY14 Year-End Transfers
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 6/30/14 STAFF: Lynne Pease ITEM NUMBER: I.12
SUBJECT:
Committee Appointments / Resignations – Sidewalk Committee
EXECUTIVE SUMMARY:
Jerry Van Hook has submitted his resignation from the Sidewalk Committee since he does not
live in Lexington now. The Committee has requested that Craig Weeks be appointed to fill the
unexpired term of Jerry Van Hook.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to accept the resignation of Jerrold Van Hook from the Sidewalk Committee, effective
immediately.
Motion to appoint Craig Weeks to the Sidewalk Committee to fill the unexpired term of Jerold
Van Hook until September 30, 2015.
STAFF FOLLOW-UP:
Selectmen’s Office
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 6/30/14 STAFF: Lynne Pease ITEM NUMBER: I.16
SUBJECT:
Approve Common Victualler and Entertainment Licenses for Beijing Cuisine
EXECUTIVE SUMMARY:
Attached are the application forms for Common Victualler and Entertainment licenses for
Beijing Chinese Dining. 1709 Mass. Avenue, for your approval.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve a Common Victualler License and Entertainment License for GL Gourmet
Group LLC, d/b/a Beijing Chinese Dining, 1709 Massachusetts Avenue.
STAFF FOLLOW-UP:
Selectmen’s Office
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 6/30/14 STAFF: Lynne Pease ITEM NUMBER: I.18
SUBJECT:
Continued Discussion of Town Manager Evaluation
EXECUTIVE SUMMARY:
Ms. Mauger will send a draft of the compiled comments for the Town Manager’s evaluation to
the Selectmen over the weekend.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve the Town Managers evaluation for FY2011 through FY2014.
STAFF FOLLOW-UP:
Selectmen’s Office
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 6/30/14 STAFF: Lynne Pease ITEM NUMBER: C.2-7
SUBJECT:
Consent
EXECUTIVE SUMMARY:
2. Approve One-Day Liquor License to Cotting School to serve beer on Sunday, October 5,
2014, for a Chili Cook-Off fundraiser from 1:00 p.m. to 3:30 p.m. at the Cotting School, 453
Concord Avenue.
3. Approve the request of the Lexington Minute Men to use the Battle Green on Saturday,
October 4, 2014, from 12:00 noon to 4:00 p.m. for a Change of Command ceremony.
4. Approve and sign the Grant Agreement between Lexington and the Lexington Housing
Authority for the Vynebrooke Village renovations.
5. Approve lowering the Battle Green Flag on June 18, 2014 in memory of Rick Abrams who
passed away on June 15, 2014.
6. Approve Certificates for flags flown over the Battle Green on June 20, 2014 for Army
Colonel William C. Slade who is retiring after 27 years of service and Army Captain Justin
M. Fitch who is retiring after 9 years of service.
7. Approve Commemorative Tree tag with the type of tree and who it was given by for a tree
planted on the lawn in front of the Cary Memorial Building donated by John and Marjorie
Nickles.
See attached information.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve the Consent Agenda.
STAFF FOLLOW-UP:
Selectmen’s Office
Certificate of AuthenticityThis American flag is presented to COLONEL WILLIAM C. SLADE, in recognition of his 27 years of service to this nation in the United States Army. This is to certify that on June 20, 2014, the Town of Lexington, Massachusetts, flew this American Flag over the Lexington Battle Green, the Birthplace of American Liberty, and the site of America’s oldest war memorial where the Lexington Minutemen militia confronted the British Army on April 19, 1775, in the opening shots of the American Revolution. Deborah N. Mauger, ChairmanLexington Board of Selectmen
Certificate of AuthenticityThis American flag is presented to CAPTAIN JUSTIN M. FITCH, in recognition of his 9 years of service to this nation in the United States Army. This is to certify that on June 20, 2014, the Town of Lexington, Massachusetts, flew this American Flag over the Lexington Battle Green, the Birthplace of American Liberty, and the site of America’s oldest war memorial where the Lexington Minutemen militia confronted the British Army on April 19, 1775, in the opening shots of the American Revolution. Deborah N. Mauger, ChairmanLexington Board of Selectmen