HomeMy WebLinkAbout2014-05-12-CCAC-min (Governance Operations Subcommittee)
TOWN OF LEXINGTON
Governance/Operations Sub Committee of the
Ad hoc Community Center Advisory Committee (AhCCAC)
Minutes
Date: May 12, 2014
Place and time: Estabrook Hall, Cary Memorial Building, 9:30 AM
Members Present: Betty Borghesani, Chair, Florence Koplow, Harry Forsdick, Linda Vine
Members Absent: Koren Stembridge
Also Present: Bob Pressman
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1.Meeting called to order at 10 AM. Meeting moved from Estabrook Hall to Stone Room because
of conflict in scheduling two meetings in same room.
2.Correspondence from George Gamota noted and included below.
3.Discussion touched on management of CC. If there is a CC Director, how will that person relate
to Recreation, Human Services, Youth Services groups, as well as to the general public? To
whom will CC Director report in the town for organizational issues.
4.Discussion of telephone survey of similar community centers to determine their policies.
Suggested that the survey should be time-limited and require at most 15 minutes, director of
community centers would be contacted by phone requesting their input, a convenient time for
completing the survey by phone would be scheduled. Survey questions would be emailed to the
directors for review before the appointed call.
Questions for survey included:
a)Governance topics
What departments are housed in CC
Is there a specific director of the CC
Can you send us an organizational chart
Are there specific governance document/by-laws and can you send them
b)Building use
Sign-up for space use policy and priority
Fees for use – sliding scale, differences for town vs public, non-profit vs profit
Is there a policy for use by non-town residents
Any enterprise fund activities
Membership vs drop-in, fee involved
Electronic surveillance on entering
Liability waiver
Fee for special use of space or equipment – as gym, exercise machines, video equipment
Do they allow private functions – weddings, bar mitzvahs, other private functions
Do they use a tent
c)Is there an advisory board for the Community Center
Who sits on it
Who appoints it
How does it relate to CC director
d)Hours for the community center
Who is in charge evenings or weekends
e)Volunteers
Who manages them
Who trains them
What do they do – some examples
f)Information center
Who manages
What kinds of information
Is it live person or computer kiosk
g)Other suggestions
Harry will develop these questions with input from all and put into spread sheet.
Betty will create list of community centers to survey, including contact data.
Committee members will each survey several community centers
5.Next meeting May 22 at noon at
4. Meeting Adjourned at 11 AM
Respectfully submitted, Betty Borghesani, Scribe
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