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HomeMy WebLinkAboutAd hoc School Master Planning Committee - Charge May 2014Ad Hoc School Master Planning Committee Members: 7 members Appointed By: School Committee Length of Term: Until March 1, 2015 — Preliminary recommendations to School Committee by September 15, 2014; Final Report by February 15, 2015 Meeting Times: Monthly, or as determined by the Ad hoc School Master Planning Committee (Ad Hoc Committee) Description: Recornrnend educational capacities for all school buildings based on current programs and educational standards for high - quality 21St century schools, and recommend the quantity of additional space that may be needed based on enrollment projections and modern educational standards. The Superintendent's Enrollment Working Group is separately developing a model for enrollment projections that will be used by the Ad Hoc Committee for planning purposes. The Ad Hoc Committee will select an architectural firm that specializes in education planning. The Committee will then meet regularly with the selected firm to review the firm's findings on school capacities and jointly develop plans to respond to changing enrollments. The work of the Ad Hoc Committee will include, but not be limited to: 1. Assign members to participate in the Designer Selection process per Request for Qualifications 14 -48; 2. Meet regularly to assess capacity findings, enrollment projections, and identify short -term and long -term options to align school capacities with enrollments; 3. Propose recommendations for addressing capacity, including costs and tinning; 4. Integrate the capacity recommendations into the existing Lexington Public Schools Ten -Year Facility Master Plan; 5. Make a Final Report to the School Committee, Criteria for Membership: The PIanning Committee members shall consist of staff and citizens, with sufficient background to understand facility assessments and the impact of facilities on the education process. Composition: Board of Selectmen (1), Permanent Building Committee (2), School Committee (2) reconunendations, and the Superintendent of Schools (1) and the Director of Public Facilities (1). The Public Facilities Project Manager will provide staff support. The Capital Expenditures Conunittee and Appropriation Committee are invited to appoint liaisons as non - voting members. r -a c. Ref,: The Selectmen voted on May 19, 2014, to designate members of this cormnjace as Special Municipal Employees. Charge adopted by the School Committee on May 27, 2014.