HomeMy WebLinkAbout2014-06-02-BOS-packet-releasedHearing Assistance Devices Available on Request
All agenda times and the order of items are approximate and subject to change.
SELECTMEN’S MEETING
Monday, June 2, 2014
Selectmen Meeting Room
5:45 p.m.
AGENDA
5:45 p.m. EXECUTIVE SESSION (1 hour 15 min.)
1. Exemption 6: Purchase, exchange, lease or value of real property – Fire Station
(Finance Committees)
7:00 p.m. PUBLIC COMMENTS (10 min.)
7:10 p.m. SELECTMEN CONCERNS AND LIAISON REPORTS (5 min.)
7:15 p.m. TOWN MANAGER REPORT (5 min.)
7:20 p.m. ITEMS FOR INDIVIDUAL CONSIDERATION
1. Grant of Location – National Grid (5 min.)
2. Bicycle Friendly Community Presentation (5 min.)
3. Approve New Voting Locations (10 min.)
4. Parking Update (30 min.)
5. Article Positions (20 min.)
6. Appointments/Resignations – Greenways Corridor Committee, Policy Manual
Committee and Town Celebrations Committee (5 min.)
7. Approve Limousine License Renewal – LexCoach Limo Service (5 min.)
8. Approve Sending Letter Regarding Traffic Management at Lexington Schools
(5 min.)
9. Approve and Sign Eagle Letters (5 min.)
8:50 p.m. CONSENT AGENDA (5 min.)
1. Water and Sewer Commitments and Adjustments
2. One-Day Liquor License – Lexington Players
3. Minutes
4. Executive Session Minutes
8:55 p.m. EXECUTIVE SESSION (15 min.)
1. Exemption 6: Purchase, exchange, lease or value of real property – 430
Concord Avenue
9:10 p.m. ADJOURN
The next meeting of the Board of Selectmen is tentatively scheduled for Monday, June 9, 2014 at
7:00 p.m. in the Selectmen’s Meeting Room, 1625 Massachusetts Avenue.
Prepared by cfv
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: PRESENTER: ITEM NUMBER:
June 2, 2014 Carl Valente Executive Session
SUBJECT: Exemptions 6: Potential Fire Station Parcel
Suggested motion for Executive Session: I move that the Board go into Executive Session to
consider the purchase, exchange, lease or value of real property for a fire station, and to
reconvene in Open Session. Further, that as Chairman, I declare that an open meeting may
have a detrimental effect on the negotiating position of the Town.
EXECUTIVE SUMMARY:
The Finance Committees have been invited so the Selectmen and Carl and discuss the proposed
plans regarding a site for a fire station.
FINANCIAL IMPACT:
NA
RECOMMENDATION / SUGGESTED MOTION:
NA
STAFF FOLLOW-UP:
TMO
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: STAFF: ITEM NUMBER:
June 2, 2014 William P. Hadley, Director
SUBJECT:
Public Hearing for Grant of Location
Install and maintain approximately 220 feet of 4” gas main in York St from the existing
4” main at #43 easterly to House #’ 33 for a new service.
EXECUTIVE SUMMARY:
The Department of Public Works/Engineering has reviewed the petition, plan and order
of National Grid for a Grant of Location to install approximately 220 feet of 4” gas main
in York Street from the existing 4” main at #43 easterly to House #’ 33 for a new service.
A Street Opening Permit is required prior to excavation. Since this petition appears to
be in order, we recommend that approval be granted.
FINANCIAL IMPACT:
None
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve the petition for Nationalgrid to install and maintain approximately 220
feet of 4” gas main in York Street.
STAFF FOLLOW-UP:
Engineering Division
NOTICE TO ABUTTERS
May 16th, 2014
In conformity with the requirements of Section 22 of Chapter 166 of the General Laws (Ter. Ed.),
you are hereby notified that a public hearing will be held in the Selectmen's Meeting Room,
Town Office Building, of the Town of Lexington, Massachusetts, on June 2nd, 2014
at 7:00 p.m., upon the following petition of National Grid for permission to construct and location
for gas mains and the pipes, valves, governors, manholes and other structures, fixtures and
appurtenances designed or intended to protect or operate said mains and accomplish the
objects of said Company; and the digging up and opening the ground to lay or place same
under the following public way(s) of Lexington:
York Street:
To install and maintain approximately 220 feet of 4” gas main in York Street from the
existing 4” main at York Street at #43 easterly to serve House #33.
By: Tricia Malatesta
Engineering
Department of Public Works
Please direct inquiries to: Dennis K. Regan, (617) 293-0480
CC:
Dennis K. Regan
Permit Representative
National Grid
40 Sylvan Road
Waltham, MA 02451
Guy Paquette
24 York St
Lexington, MA 02420
David Levine
27 York St
Lexington, MA 02420
Andrew McClaine
30 York St
Lexington, MA 02420
Deepak Thatai
33 York St
Lexington, MA 02420
Lisa Golding
38 York St
Lexington, MA 02420
Richard Fleiss
39 York St
Lexington, MA 02420
Steven Coleman
43 York St
Lexington, MA 02420
Steven Singer
44 York St
Lexington, MA 02420
Resident
46 York St
Lexington, MA 02420
Resident
51 York St
Lexington, MA 02420
Christopher Mines
59 York St
Lexington, MA 02420
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 6/2/14 STAFF: Lynne Pease ITEM NUMBER: I.2
SUBJECT:
Bicycle Friendly Community Presentation
EXECUTIVE SUMMARY:
Peggy Enders, Chair of the Bicycle Advisory Committee and John Siemiatkoski, Chair of the
Board of Directors of the League of American Bicyclists, will be at your meeting for a formal
presentation of the Bike Friendly Community Award. There will be photos taken.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
STAFF FOLLOW-UP:
Selectmen’s Office
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 6/2/14 STAFF: Lynne Pease ITEM NUMBER: I.3
SUBJECT:
Approve New Voting Locations
EXECUTIVE SUMMARY:
Donna Hooper, Town Clerk, will be at your meeting to discuss relocating voting for precincts 1
and 5 from the Cary Memorial Building to 146 Maple Street.
See attached information.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to relocate Precincts 1 and 5 from the Cary Memorial Building to the School
Administration Building located at146 Maple Street.
Or
Motion to relocate Precinct 1 from the Cary Memorial Building to the School Administration
Building located at 146 Maple Street and to relocate Precinct 5 from the Cary Memorial
Building to the Fiske School located at 55 Adams Street
STAFF FOLLOW-UP:
Selectmen’s Office
1
Lynne Pease
From:Donna Hooper
Sent:Thursday, May 29, 2014 2:37 PM
To:Lynne Pease
Cc:Paul Ash; Miriam Sousa; Carl Valente; Linda Vine
Subject:Request to BOS to relocate Pct. 1 & 5 voting to 146 maple st
Attachments:report.BOS.2014.poll. update.pdf
Lynne,
Attached is a summary for inclusion in the Selectmen’s June 2nd meeting packet re: agenda item for their vote to
relocate voting for precincts 1 & 5 from the Cary Memorial Bldg to 146 Maple St.
Two options are presented for their consideration. My presentation will provide an overview for their consideration of
either option.
I believe option 1 – co‐locating both precincts 1 & 5 to 146 Maple Street would work best for all involved.
I am happy to answer any questions,
Thanks,
Donna
Donna M. Hooper, Town Clerk
Town of Lexington
dhooper@lexingtonma.gov
781-862-0500 x84551** new extension**
Town of Lexington
Town Clerk’s Office
Donna M. Hooper, Town Clerk Tel: (781) 862-0500 x84558
Fax: (781) 861-2754
1625 MASSACHUSETTS AVENUE • LEXINGTON, MASSACHUSETTS 02420
June 2, 2014 Status Update to Board of Selectmen on
Poll Relocation - 2014 Fall Elections
Background: Poll location for voting continues to be both short and long-term issues facing the Board
of Selectmen. Voting for Lexington's 9 precincts is currently held at 8 separate polling locations. Prior
to the relocation of precinct 1 and 5 voting to Cary Hall in 2005, a vote in 2009 relocated precinct 8
voting from the Central Fire Station to 201 Bedford St, and in 2000 relocated precincts 4 & 5 out of the
High School and Cary Memorial Building to Bridge & Fiske schools; and a much earlier vote in 1980
relocated precinct 3 voting from Bridge School to Clarke Middle School. Voting is currently conducted
at the following locations:
Precinct 1: Cary Memorial Building
Precinct 2: Bowman Elementary School
Precinct 3: Clarke Middle School
Precinct 4: Bridge Elementary School
Precinct 5: Cary Memorial Building
Precinct 6: Diamond Middle School
Precinct 7: Estabrook Elementary School
Precinct 8: Samuel Hadley/201 Bedford St
Precinct 9: Hastings Elementary School
Required Changes:
The Cary Memorial Building has long served as a voting location for one or more of Lexington’s 9 precincts,
with precincts 1 & 5 currently voting at that building. The upcoming renovations planned for the Cary
Memorial Building bring the building off-line immediately following the June 16th Special Town Meeting.
Elections scheduled for the upcoming year(s) include:
2014 – September 9 & November 4 State Primary & State Election
2015 – March 2/3 Annual Town Election/Presidential Primary
2016 – March 7 Annual Town Election March 7, 2016 – Annual Town Election
2016 - September & November State Primary & State/Presidential Elections
Options for relocating voting for Precincts 1 & 5, with consideration given to current and possible municipal
and school building projects, have been discussed with school administration representatives and reviewed for
implementation with the upcoming September 9, 2014 State Primary.
Recommendations: – A vote is requested to relocate Precinct 1 & 5 polls, effective July 1, 2014:
1. The School Administration Bldg/146 Maple St/ ‘Old Harrington’ be designated as the polling facility for
both precincts 1 & 5; OR:
2. The School Administration Bldg/146 Maple St/’Old Harrington’ be designated as the polling facility for
precinct 1 and the Fiske School/55 Adams St be designated as the polling facility for precinct 5.
Review of designated polling locations, and an update for the Board of Selectmen for any potential action, will
again be made following the Community Center’s occupation at the 39 Marrett Rd facility.
Please do not hesitate to let me know if any further information would be helpful to assist the Board in this
decision. Thank you.
Donna M. Hooper, Town Clerk
May 28, 2014
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 6/2/14 STAFF: ITEM NUMBER: I.4
SUBJECT:
Lexington Center Parking Management and Implementation Plan
EXECUTIVE SUMMARY:
Over the last nine months the Town’s Economic Development Office, Planning Department, Center
Committee, and several other Center stakeholder-groups have worked with Nelson Nygaard to develop
parking strategies designed to improve the availability of parking in Lexington Center. Earlier this year
the Board of Selectmen heard from Ralph DeNisco, the primary consultant with Nelson Nygaard. He
provided an update on the outreach process as well as early proposals for improvements. He discussed
the input gathered from over 20 one-on-one meetings, three public meetings, and over 550 survey
respondents, in addition he discussed the concept of pricing parking based on demand to improve the
management of the existing supply.
The proposed “Lexington Center Parking Management and Implementation Plan” is the result of the work
referenced by Mr. DeNisco in the fall and winter as well as several additional meetings within the last few
months which included the Center property owners, Chamber of Commerce members, and the Parking
Management Group (a subcommittee of the Center Committee). The proposed plan outlines the research,
findings, and recommended improvements. The improvements are summarized and packaged in phases
one, two and three, for maximum effectiveness and illustrated in the proposed “Parking Management
Recommendations Map.”
The plan strives to achieve the following goals: 1) manage parking more efficiently, 2) increase
availability, 3) simplify the system to make it friendlier for all users, and 4) support a healthy business
environment.
The presentation will include an introduction by the Center Committee Chair, Jerry Michelson, followed
by the Economic Development Director, Melisa Tintocalis, to explain the outreach process, and then by
Nelson Nygaard consultant, Ralph DeNisco, who will present the proposed plan and recommendations.
FINANCIAL IMPACT:
None at the current time
RECOMMENDATION / SUGGESTED MOTION:
Motion to accept the “Lexington Center Parking Management and Implementation Plan”
Or
Motion to request the Parking Management Group return within the month with the first phase of
improvement requests.
STAFF FOLLOW-UP:
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 6/2/14 STAFF: Lynne Pease ITEM NUMBER: I.5
SUBJECT:
Article Positions
EXECUTIVE SUMMARY:
You will begin to take positions on the articles for the June 16, 2014 Special Town Meeting.
Attached is a list of the article.
Attached is a report from the Community Center Advisory Committee.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
STAFF FOLLOW-UP:
Selectmen’s Office
ARTICLE POSITIONS JUNE 16, 2014 SPECIAL TOWN MEETING ARTICLE SPECIAL TOWN MEETING PRESENTATION DM PK NC JP MC AC CEC SC Article 2 Amend Zoning Bylaw- 430 Concord Ave Article 3 Land Acquisition – Off Concord Ave Article 4 Authorize Easement on Land at 430 Concord Ave Article 5 School Master Plan Article 6 Amend General Bylaws – Contracts and Deeds Article 7 Amend General Bylaws Regarding Reporting Period for Town Counsel’s Annual Report Article 8 Establish and Appropriate to and from Specified Stabilization Funds Article 9 Amend FY2014 operating and Enterprise Budgets Article 10 Amend Article 5 of November 4, 2013 Special Town Meeting, Renovation to Community Center Article 11 Amend Article 2 of the March 24, 2014 Special Town Meeting, Cary Memorial Building Upgrades Article 12 Appropriate for Authorized Capital Improvements
TOWN OF LEXINGTON
Ad hoc Community Center Advisory Committee (AhCCAC)
DATE: June 2, 2014
FROM: Michelle Ciccolo, Chair, AhCCAC
TO: Lexington Board of Selectmen
SUBJECT: Project Update, and June 16, 2014 Special Town Meeting Appropriation Request.
AhCCAC MEMBERS: Michelle Ciccolo, Chair; Linda Vine, Staff Vice Chair, ex-officio; Mary Ellen Alessandro;
Elizabeth Borghesani; Harry Forsdick; Jonathan Himmel; Laura Hussong; Florence Koplow; Leslie Zales.
___________________________________________________________________________________________________
For reference purposes, prior presentations before the Board, relative to the work of this Committee, have
occurred on September 23, 2013, October 17, 2013, December 16, 2013, January 27th, 2013, February 3rd,
2014, and March 20, 2104.
At the Special Town Meeting of March 24, 2014, Town Meeting approved a new Community Center budget
of $6,220,000 and voted various appropriations and article amendments to support that figure. As you recall,
a major scope change occurred between the initial charge to this committee and the March Special Town
Meeting which reflected a reprioritization of goals for the project since it was learned that Phase 2 was not
likely in the near future. The Phase 1 scope evolved as we became aware of the various opportunities for
cost savings in HVAC if bid concurrently with the renovations rather than doing it after the renovation.
Moreover, through Design Development we also gained a better understanding of the need to provide a
comprehensive set of upgrades that would allow the building to adequately serve the community with a long
view understanding that no Phase 2 multipurpose room/gym expansion will likely occur in the near-term.
Consequently, the figures presented to Town Meeting in March represented a doubling from the previous
project budget.
The $6.2 million budget was derived from a professional cost estimate prepared from plans that had been
advanced to approximately the 60% design stage with design development underway. Some elements, such
as the building exterior repairs and handicapped ramp were just in the early stages of design back in March
since these elements were added to Steffian Bradley Architects’ (SBA) design scope late in the game, after
Town Meeting authorized the expanded appropriation.
90% Design Cost Estimate:
At the 90% design stage, just last week, a revised estimate was prepared in anticipation of project bidding as
part of the technical team’s due diligence. This conservative estimate targets the likely mid-range bid and is
not reflective of actual bids received for the project since it has not yet been advertised. That 90% estimate
revealed some troubling information. We learned at our CCAC meeting of 5/22/14 that the project estimate
had gone from $6.2 million to approximately $7.2 million, considerably over our appropriation. In digesting
this information, the CCAC grappled with how to proceed with a variety of options at our disposal: cut the
project scope considerably to get it back down within budget; ask Town Meeting for more money; or value
engineer the project. Not wishing to compromise the quality of the project, nor the programmatic objectives
of the facility, the Committee opted for a combined strategy of cutting through value engineering, asking for
a further appropriation, and adopting a bidding strategy that allows for add-alternates to provide some
assurance that the project can move forward.
2
Primary Cost Increases in Recent Estimate
The four major cost drivers contributing to the increase identified in the 90% cost estimate are the following
elements:
Fire protection – More sprinkler heads and modifications to sprinkler feed locations were needed to
accommodate the HVAC upgrades resulting in an increase of $123,000. We are very fortunate that
this was discovered now and not after the building was occupied.
Exterior deterioration – there is more rot to replace and joint sealant problems than originally
understood as revealed when a more detailed building survey was conducted. This increased the cost
by $154,000.
Lower Level Entry Way Upgrade – $83,000 - representing a minor scope change, removing the
garage bay loading door and adding glass will allow natural daylight into the lower level. This
request came from the Commission on Disabilities which identified the need for this side entrance to
feel welcoming and appealing, especially for users who are mobility impaired and may wish to enter
from this side in order to access the exercise facilities. Providing a view to the outside with lots of
light also allows us to be responsive to the many concerns we heard about putting the exercise
facilities on the lower level without daylight and helps mitigate the effect of the long, unbroken,
windowless hallway as users will now be able to see directly outdoors from this hall. A slide is
included which illustrates the value of this minor scope amendment.
The 3 above factors increased the project direct costs by$360,000 alone for an overall increase of
$486,000 with soft costs incorporated. The only item above within the committee’s control is the
Lower Level Entry Way modification which did introduce a new design component.
The remaining increases in the estimate came predominantly from the category of interior finishes –
millwork, doors, acoustical ceilings, flooring – these items increased in the estimate by
approximately $400,000 as the design drawings progressed into further detail.
Recognizing the need to attempt to get the project back in line with the budget, the CCAC went through an
extensive, deliberate, and thoughtful Value Engineering (VE) exercise. Initial brainstorming discussions
were held to identify areas to cut at our meeting of 5/22/14 and then the technical design team met 5/23/14 to
generate a list of items for the Committee to consider cutting. At our meeting of 5/28/14, the CCAC
reviewed the comprehensive list of more than 110 items and made approximately $500,000 in reductions to
the project budget.
We believe that cutting any further than this will compromise quality and might ultimately prove to be penny
wise but pound foolish. For instance, installing a low-quality grade flooring will likely require constant
maintenance and early replacement. Modifying other components could reduce the energy efficiency of the
facility and result in higher energy operating budgets on an ongoing basis. The Committee feels strongly that
the Community Center, given the sizable investment already made, should be a fully functioning, high
quality facility the Town can be proud of and that all residents will want to visit.
With that said, we are short approximately $500,000 and ask the Board of Selectmen to support a motion for
additional funding which will be further refined with precise figures prior to the June 16, 2014 Special Town
Meeting.
3
Bidding Strategy:
As you know, public bidding is a complex process governed under MGL Chapter149 requiring filed sub-
bidders and the acceptance of a low-bid general contractor. The cost estimates referred to in the above
sections were predicated on 90% design drawings and the professional cost estimator’s analysis of the likely
middle bidder price (not the low or high bidder). As the construction market heats up, it is entirely possible
that bids will come in higher than the cost estimate. Similarly, depending on the interest contractors have in
bidding this project, we may see bids coming in lower than the estimate. A small contingency is still
retained in the project budget to address this potential fluctuation.
Nonetheless, it is prudent, and done with virtually all of Lexington’s major projects, to develop a bidding
strategy that ensures the project can move forward into the construction phase regardless of the difficulty in
predicting bid prices. Should the article pass Special Town Meeting in June, we are also planning on
building the contractors’ bidding package with add-alternates to ensure that we can keep the project on
schedule and can proceed no matter the price of the resulting bids. Presently, the add alternates are expected
to pertain to the exterior of the building so that if the bids come in unfortunately higher than the
appropriation, we will be able to complete the interior, move into the building, and defer the exterior work
until such time as funds are available. We envision an add alternate for the building envelope, and an add
alternate for the ramp exiting the sun room of the mansion. Finally, there may be an add alternate for
additional case work (cabinetry, counters, and shelving) that was cut out of the project during the value
engineering exercise that would still be helpful to the ideal functioning of various spaces within the new
Community Center.
We sincerely hope we will not need to exercise this bidding contingency plan and remain optimistic that the
bids with all of the add-alternates will come in within range of this revised budget to Special Town Meeting.
Steffian Bradley Architects United States • United Kingdom • Canada • China LEXINGTON COMMUNITY CENTER – June 2, 2014
LEXINGTON COMMUNITY CENTER
Board of Selectmen Presentation – June 2, 2014
Steffian Bradley Architects United States • United Kingdom • Canada • China LEXINGTON COMMUNITY CENTER – June 2, 2014
Project Budget Update – June 2 1 of 2
• 90% Construction Documents estimate for
current scope of work $5,692,650
construction cost
• Difference of $705,650 from the March 24th
construction estimate (hard cost)
• May 22, AhCCAC assigned Technical Team
to develop and review value
engineering ideas with SBA and
consultants
Steffian Bradley Architects United States • United Kingdom • Canada • China LEXINGTON COMMUNITY CENTER – June 2, 2014
Project Budget Update – June 2 2 of 2
•May 23 and May 27 over $1,423,000 in ideas
for project cuts were reviewed, discussed,
and then a subset recommended to
AhCCAC for consideration
• May 28, AhCCAC reviewed and discussed
recommended list of $452,910 in
reductions
• AhCCAC unanimously recommended value
engineering ideas of approximately
$450,000 for further refinement.
Steffian Bradley Architects United States • United Kingdom • Canada • China LEXINGTON COMMUNITY CENTER – June 2, 2014
Project Budget – March 24th
Steffian Bradley Architects United States • United Kingdom • Canada • China LEXINGTON COMMUNITY CENTER – June 2, 2014
Primary Cost Increases
•Overall Community Center Aesthetic + $400,000
Finishes, millwork & cabinetry that create a warm, welcoming and inclusive
community center space that is in concert with the Mission Statement
established by the AhCCAC
•Exterior Façade Repairs + $154,000
Early spring detailed inspection of building envelope revealed increased
requirement for replacing with rotted wood at window frames, correcting metal
panel moisture infiltration, and sealant replacement
•Fire Protection + $123,000
Increase fire sprinkler piping relocation from coordination of ductwork and
HVAC system installation
•New Entry at Lower Level + $75,000
(new cost) Optimizes natural light and handicapped accessibility at lower
level north elevation in response to considerable public comment
Total of construction cost drivers +$752,000
Steffian Bradley Architects United States • United Kingdom • Canada • China LEXINGTON COMMUNITY CENTER – June 2, 2014
Value Engineering Recommendations
Other options to consider…
Steffian Bradley Architects United States • United Kingdom • Canada • China LEXINGTON COMMUNITY CENTER – June 2, 2014
Exterior Repairs
Cracked brick and mortar
will be repointed.
Failed sealant joints and rotted wood at windows and
window bays will be repaired with new waterproof
membrane and weatherproof exterior trim boards.
Rotted fascia will be
replaced and painted.
Rotted wood railings will
be repaired with new
wood to match profile.
All exterior sealant joints
will be replaced with new
backer rod and sealant.
Steffian Bradley Architects United States • United Kingdom • Canada • China LEXINGTON COMMUNITY CENTER – June 2, 2014
Proposed Mansion Ramp and Landscaping
Steffian Bradley Architects United States • United Kingdom • Canada • China LEXINGTON COMMUNITY CENTER – June 2, 2014
Interiors: Lower Level Floor Plan
Steffian Bradley Architects United States • United Kingdom • Canada • China LEXINGTON COMMUNITY CENTER – June 2, 2014
Floor Plan Reflected Ceiling Plan
•Walk-off mat tile
flooring
•14’-9” x 18’-10”
•Window Treatment
•2’x2’ acoustical ceiling
•8’-2” ceiling height
•HVAC Ductwork &
Diffusers
•2x2 Recessed Lighting
Electrical Rm
Multi-purpose Rm
Corridor
Storage
Lower
Level
Entrance
Lower Level North Entrance
New
aluminum
storefront
New
Entry &
doors
Limit of Work Limit of Work
Steffian Bradley Architects United States • United Kingdom • Canada • China LEXINGTON COMMUNITY CENTER – June 2, 2014
View 1 Lower Level North Entrance
View 2
Steffian Bradley Architects United States • United Kingdom • Canada • China LEXINGTON COMMUNITY CENTER – June 2, 2014
View 3 Lower Level North Entrance
View 4
Steffian Bradley Architects United States • United Kingdom • Canada • China LEXINGTON COMMUNITY CENTER – June 2, 2014
Bidding Strategy
Alternates for Consideration
1. Millwork $ 30,000
If easily separable
2. Exterior Façade Repairs $428,740
Can be completed after move in
3. New Mansion Ramp Access $202,826
Can be completed after move in
Total $661,566
Steffian Bradley Architects United States • United Kingdom • Canada • China LEXINGTON COMMUNITY CENTER – June 2, 2014
Interiors: Lower Level Floor Plan
Steffian Bradley Architects United States • United Kingdom • Canada • China LEXINGTON COMMUNITY CENTER – June 2, 2014
Interiors: First Floor Plan
Steffian Bradley Architects United States • United Kingdom • Canada • China LEXINGTON COMMUNITY CENTER – June 2, 2014
Interiors: Second Floor Plan
Steffian Bradley Architects United States • United Kingdom • Canada • China LEXINGTON COMMUNITY CENTER – June 2, 2014
Lexington Community Center
Discussion
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 5/19/14 STAFF: Lynne Pease ITEM NUMBER: I.6
SUBJECT:
Resignations/Appointments to Greenways Corridor Committee, Policy Manual Committee and
Town Celebrations Committee
EXECUTIVE SUMMARY:
Aaron Ladd has submitted his resignation from the Greenways Corridor Committee. The Chair
has requested that Donald Grant be appointed.
Hank Manz has agreed to be a member of the Policy Manual Committee to fill a vacancy.
Richard Crogan submitted his resignation from the Town Celebrations Committee. The Chair
has requested that Rich McDonough be appointed to the full committee; he is currently a
subcommittee member.
See attached information.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to accept the resignation of Aaron Ladd from the Greenways Corridor Committee,
effective immediately.
Motion to appoint Donald Grant to the Greenways Corridor Committee to fill the unexpired term
of Aaron Ladd until September 30, 2016.
Motion to appoint Hank Manz to the Policy Manual Committee.
Motion to accept the resignation of Richard Crogan from the Town Celebrations Committee,
effective immediately.
Motion to appoint Rich McDonough to the Town Celebrations Committee to fill the unexpired
term of Richard Crogan until June 30, 2015.
STAFF FOLLOW-UP:
Selectmen’s Office
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 6/2/14 STAFF: Lynne Pease ITEM NUMBER: I.7
SUBJECT:
Limousine License Renewals – LexCoach Limo Service LLC, 77 Emerson Gardens Road
EXECUTIVE SUMMARY:
LexCoach Limo Service LLC has provided the necessary paperwork to renew their Limousine
License. A CORI check for Hany Mostafa came back with no information. This renewal is for
the period May 1, 2014 through April 30, 2014. The vehicle has been inspected by the Police
Department.
See attached information.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve the application and issue one (1) Limousine Licenses to LexCoach Limo
Service LLC, d/b/a LexCoach Limousine Service, 77 Emerson Gardens Road.
STAFF FOLLOW-UP:
Selectmen’s Office
Friday, May 16, 2014
Lynne Pease
William F.Ahern
Livery Cab Inspection
Hany Mostafa 2013 Toyota Venza Wagon Ma reg LV65012
VIN#4T3BA3BB7DUO48327
Vehicle passes basic inspection and has currant Mass State inspection
Sticker.
William. F.Ahern
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 6/2/14 STAFF: Lynne Pease ITEM NUMBER: I.8
SUBJECT:
Approve Sending Letter Regarding Traffic Management at Schools
EXECUTIVE SUMMARY:
Attached is a proposed letter to send to the School Committee regarding Traffic Management at
Lexington Schools.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve sending a letter to the Chairman of the School Committee regarding Traffic
Management at Lexington Schools.
STAFF FOLLOW-UP:
Selectmen’s Office
June 2, 2014
Mrs. Margaret Coppe, Chairman
Lexington School Committee
c/o School Administration Building
146 Maple Street
Lexington, MA 02420
Dear Mrs. Coppe:
The Board of Selectmen respectfully requests your assistance in responding to citizen
complaints and concerns about traffic and parking issues around our schools. The Town has
been grappling with traffic congestion due to pick up and drop off of students at all of our
schools, and to parking related issues. We are making progress, but we believe we could be
doing more.
Some specific areas of concern the Selectmen have recently heard about include:
The interim and long-term plan for traffic management at the Estabrook School. We
continue to hear from residents who would like us to prevent queuing, or stopped
traffic, on Grove Street. We have also heard from residents of the Robinson Road
area about concerns about truck traffic to the school. We understand that the School
Committee has this item on a future agenda and we appreciate your discussing the
matter and giving citizens an opportunity to hear your plans and voice their concerns.
Bridge School traffic general management. As you are aware, the Bridge School Site
Council sent a letter dated April 8, 2014 to both the Selectmen and School Committee
outlining their concerns about traffic management at the School. We have yet to
respond to this letter.
Clarke Middle School/Brookside Avenue parking enforcement. Due to parking
issues related to picking up students returning from a field trip on a weekend,
residents of Brookside Avenue found cars parked in their driveways, cars blocking
their driveways, and an impassable roadway for emergency vehicles. When the
Lexington Police were called to help they issued parking tickets. The Board of
Selectmen fully supports our Police Department in their response to this situation.
School Committee June 2, 2014
Page Two
Unfortunately, the matter did not reflect well on our community. We believe that
advance collaboration and notification by School Department personnel to the Police
Department could prevent or alleviate this type of situation in the future.
We are aware of the work of Assistant Superintendent Mary Ellen Dunn in developing
traffic management policies for the schools. We appreciate and support her efforts.
We respectfully request that the Chairs of both the Board of Selectmen and School
Committee set up a joint meeting to discuss these issues and identify ways in which we could
work collaboratively to address citizen concerns.
Sincerely,
Deborah N. Mauger
Chairman
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 6/2/14 STAFF: Lynne Pease ITEM NUMBER: I.9
SUBJECT:
Approve and Sign Eagle Letters
EXECUTIVE SUMMARY:
You are being asked to sign letters of commendation for Boy Scout Eagles:
Timothy Schoch, Troop 10
Colin Raposo, Troop 10
David Navia, Troop 119
Raymond Stebbins, Troop 160
Toby Bonnell-Bradley, Troop 160
Daniel Palmer, Troop 160
Patrick Foley, Troop 160
Kyle Doney, Troop 160
See attached letters requesting the commendation and the proposed eagle letters.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to send letters of commendation congratulating these Boy Scouts on attaining the highest
rank of Eagle in Boy Scouting.
STAFF FOLLOW-UP:
Selectmen’s Office
1
Lynne Pease
From:
Monday, May 26, 2014 9:46 PM
To:selectmen's
Cc:Hank Manz
Subject:Eagle Scout Commendation Request
May 26, 2014
Ms. Deborah N. Mauger
Chairman
Board of Selectmen
1625 Massachusetts Ave.
Lexington, MA
Dear Ms. Mauger:
David A. Navia, a member of Boy Scout Troop 119 of Lexington, MA, has just earned the rank of Eagle Scout.
In his pursuit of Eagle, he has dedicated many service hours to the betterment of Lexington, his home town, he
has served in leadership positions in his Troop and he has developed new skills and interests.
David joined Scouting as a Tiger Cub in first grade, later earned the highest achievement in Cub Scouts –
Arrow of Light – and has now reached the highest rank in Boy Scouts – Eagle. David has shown a strong
commitment to community service, participating in numerous service projects, including leading a team of 16
scouts and adults in moving the sign for Lexington’s historic Buckman Tavern and improving the landscape
surrounding the Tavern to protect it from water damage. Some of his most memorable moments include high
adventure trips sailing in the Florida Keys and in Bermuda with his fellow scouts.
David’s Eagle Court of Honor is scheduled for late June. We would greatly appreciate a letter of
commendation from you to read at his ceremony. Please send the letter directly to our new Eagle Scout at:
David A. Navia
2
55 Hancock Street
Lexington, MA 02420
Thank you so much for taking the time to help us honor David and his achievements.
Best regards,
Eagle Scout Court of Honor Coordinator
BSA Troop 119, Lexington, MA
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AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 5/19/14 STAFF: Lynne Pease ITEM NUMBER: C.2-4
SUBJECT:
Consent
EXECUTIVE SUMMARY:
2. Approve a one-day liquor license for The Lexington Players to serve beer and wine on
August 16, 2014 for a Community Theater Awards Gala at the National Heritage
Museum from 5:00 p.m. to 10:30 p.m.
3. Approve the minutes of April 16, 2014, April 28, 2014, April 29, 2014, and May 12,
2014
4. Approve the executive session minutes of April 16, 2014, April 28, 2014, April 29, 2014
and May 12, 2014.
See attached information.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve the Consent Agenda.
STAFF FOLLOW-UP:
Selectmen’s Office
Prepared by cfv
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: PRESENTER: ITEM NUMBER:
June 2, 2014 Executive Session
SUBJECT: Exemption 6: 430 Concord Avenue
Suggested motion for Executive Session: I move that the Board go into Executive Session to
consider the purchase, exchange, lease or value of real property, 430 Concord Avenue-rear lot,
and to reconvene in Open Session only to adjourn. Further, that as Chairman, I declare that an
open meeting may have a detrimental effect on the negotiating position of the Town.
EXECUTIVE SUMMARY:
Board will continue its discussion about taking the rear lot of 430 Concord Avenue by eminent
domain and requesting Town Meeting authority to do so at the STM in June.
FINANCIAL IMPACT:
Awaiting appraisals.
RECOMMENDATION / SUGGESTED MOTION:
NA
STAFF FOLLOW-UP: