HomeMy WebLinkAbout2014-05-19-BOS-packet-releasedHearing Assistance Devices Available on Request
All agenda times and the order of items are approximate and subject to change.
SELECTMEN’S MEETING
Monday, May 19, 2014
Selectmen Meeting Room
7:00 p.m.
AGENDA
7:00 p.m. EXECUTIVE SESSION (20 min.)
1. Exemption 6: Purchase, exchange, lease or value of real property – 430 Concord Avenue
7:20 p.m. PUBLIC COMMENTS (10 min.)
1. Lexington Designated as Bicycle Friendly Community – Bronze Level
7:30 p.m. SELECTMEN CONCERNS AND LIAISON REPORTS (5 min.)
7:35 p.m. TOWN MANAGER REPORT (5 min.)
7:40 p.m. ITEMS FOR INDIVIDUAL CONSIDERATION
1. Grant of Location (5 min.)
a. National Grid – Grant Street
b. Comcast – Militia Drive
2. Approval of Final FY15 Lexpress Routes (5 min.)
3. Traffic Safety Advisory Committee Recommendations (10 min.)
a. Request for Pedestrian Actuated Signal Bedford/Eldred
b. Recommendation for Traffic Study Lowell Street/LexFarm
4. Close Hearing for LexMedia Contract Extension (5 min.)
5. Review Solar on Municipal and School Buildings (30 min.)
6. Minuteman Regional Agreement (5 min.)
7. Sign the Warrant for June 16, 2014 Special Town Meeting (15 min.)
8. Review 39 Marrett Road Preservation Restriction (10 min.)
9. Approve Special Licenses for Wineries to Sell Wine and Hard Cider at the Farmers Market (5 min.)
a. Downeast Cider House
b. Carr’s Ciderhouse
c. Turtle Creek Winery
d. Coastal Vineyards
e. Charlton Orchards
10. Liquor - Approve Assistant Manager for Lexington Golf Club (5 min.)
11. Sign Common Victualler License for Bollywood Café – New Corporate Name (5 min.)
12. Reappointments/Appointment – LexHAB, Ad Hoc School Facilities Master Planning Committee (5
min.)
13. Town Manager Appointments – Council on Aging, Historical Com and Youth Com. (5 min.)
9:30 p.m. CONSENT AGENDA (5 min.)
1. Water and Sewer Commitments and Adjustments
2. Authorize Payment for FY2013 Invoice from Selectmen Gift Account
9:35 p.m. EXECUTIVE SESSION (15 min.)
1. Exemption 6: Purchase, Exchange, Lease or Value of Real Property – Fire Station
2. Exemption 3: Collective Bargaining - Fire
9:50 p.m. ADJOURN
The next meeting of the Board of Selectmen is tentatively scheduled for Monday, June 2, 2014 at 7:00 p.m. in the
Selectmen’s Meeting Room, 1625 Massachusetts Avenue.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 5/19/14 STAFF: Lynne Pease ITEM NUMBER: PC
SUBJECT:
Lexington Designated as Bicycle Friendly Community – Bronze Level
EXECUTIVE SUMMARY:
Peggy Enders, Chair of the Bicycle Advisory Committee, will be at your meeting to announce
that the League of American Bicyclists has decided to designate Lexington as a Bicycle Friendly
Community at the Bronze level.
See attached information.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
STAFF FOLLOW-UP:
Selectmen’s Office
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: STAFF: ITEM NUMBER:
May 19, 2014 William P. Hadley, Director
SUBJECT:
Public Hearing for Grant of Location
Install and maintain approximately 247 feet of 4” gas main in Grant St from the existing
4” main at Saddle Club Rd. southerly to House #’ 181 for a new service.
EXECUTIVE SUMMARY:
The Department of Public Works/Engineering has reviewed the petition, plan and order
of National Grid for a Grant of Location to install approximately 247 feet of 4” gas main
in Grant Street from the existing 4” main at Saddle Club southerly to House #181 for a
new gas service. A Street Opening Permit is required prior to excavation. Since this
petition appears to be in order, we recommend that approval be granted.
FINANCIAL IMPACT:
None
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve the petition for Nationalgrid to install and maintain approximately 247
feet of 4” gas main in Grant Street.
STAFF FOLLOW-UP:
Engineering Division
NOTICE TO ABUTTERS
April 28th, 2014
In conformity with the requirements of Section 22 of Chapter 166 of the General Laws (Ter. Ed.),
you are hereby notified that a public hearing will be held in the Selectmen's Meeting Room,
Town Office Building, of the Town of Lexington, Massachusetts, on May 19nd, 2014
at 7:00 p.m., upon the following petition of National Grid for permission to construct and location
for gas mains and the pipes, valves, governors, manholes and other structures, fixtures and
appurtenances designed or intended to protect or operate said mains and accomplish the
objects of said Company; and the digging up and opening the ground to lay or place same
under the following public way(s) of Lexington:
Grant Street:
To install and maintain approximately 247 feet of 4” gas main in Grant Street from the
existing 4” main at Saddle Club Rd. southerly to serve House #181.
By: Tricia Malatesta
Engineering
Department of Public Works
Please direct inquiries to: Dennis K. Regan, (617) 293-0480
CC:
Dennis K. Regan
Permit Representative
National Grid
40 Sylvan Road
Waltham, MA 02451
James Loveday
175 Grant Street
Lexington, MA 02420
Thomas Mazza
176 Grant Street
Lexington, MA 02420
Robert Fantasia
180 Grant Street
Lexington, MA 02420
D&M Dev LLC
181 Grant Street
Lexington, MA 02420
Chang Tien-Lan
182 Grant Street
Lexington, MA 02420
Marjorie Travis
185 Grant Street
Lexington, MA 02420
David Lawrence
186 Grant Street
Lexington, MA 02420
Marjan Kamali Tavagar
190 Grant Street
Lexington, MA 02420
Elliott Mishara
193 Grant Street
Lexington, MA 02420
Jeffrey and Nancie Fernandez
3 Saddle Club Road
Lexington, MA 02420
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: STAFF: ITEM NUMBER:
May 19, 2014 William P. Hadley, Director, Public Works
SUBJECT:
Public Hearing for Grant of Location
Comcast
Militia Drive – Install Conduit
EXECUTIVE SUMMARY:
The Department of Public Works/Engineering has reviewed the petition, plan and orders for a
Grant of Location for conduit to be installed, owned and used by Comcast. The work consists of
excavating and installing approximately 405 ± feet of 4” communications conduit from existing
pole on Worthen Rd Northwesterly to #5 Militia Dr. This work is necessary to provide a
communications network to #5 Militia Drive. Abutters have been notified. Prior to excavation,
Comcast will be required to obtain a Street Opening Permit and adhere to any and all conditions
imposed. Since this petition appears to be in order, we recommend that approval be granted.
FINANCIAL IMPACT:
None
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve the petition of Comcast to lay, install and maintain underground conduit on
Militia Drive from existing pole on Worthen Rd to #5 Militia Dr approximately 405 ± feet.
STAFF FOLLOW-UP:
Engineering Division
NOTICE TO ABUTTERS
May 5, 2014
In conformity with the requirements of Section 22 of Chapter 166 of the General
Laws (Ter. Ed.), you are hereby notified that a public hearing will be held in the
Selectmen's Meeting Room, 2nd Floor, Town Office Building, of the Town of
Lexington, Massachusetts, on Monday, May 19nd at 7:00 p.m., upon the
following petition of Comcast for permission to construct and locations for a line
of conduits and manholes with the necessary wires and cables therein under
the following public way of said Town:
Militia Dr:
Approximately 405 ± feet – conduit from a pole on Worthen Rd
Northwesterly to #5 Militia Dr.
By: Tricia Malatesta
Engineering Aide
Department of Public Works/Engineering
Please direct inquiries to the Comcast Networks Representative:
James_Fitzpatrick@cable.comcast.com
Copies to:
Comcast
55 Concord St.
N. Reading, MA 01864
GRACE CHAPEL INC
3 MILITIA DRIVE
LEXINGTON, MA 02421
GOLDBERG JEFFREY & GEER JOHN
TRUSTEES
SARAJEHA REALTY TRUST
4 MILITIA DRIVE
LEXINGTON, MA 02421
DOUGLASS JEWEL S TRUSTEE
5 MILITIA DRIVE TRUST
5 MILITIA DR
LEXINGTON, MA 02421
HAMILTON BATTLE GREEN LLC
C/O THE HAMILTON COMPANY
39 BRIGHTON AVENUE
BOSTON, MA 02134
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: PRESENTER: ITEM NUMBER:
May 19, 2014 Jeanette Rebecchi I.2
SUBJECT:
Final FY15 Lexpress Routes
EXECUTIVE SUMMARY:
The Human Services Dept in conjunction with the Transportation Advisory Committee proposes
that the enclosed Lexpress routes are implemented July 1, 2014. These recommendations were
developed after an extensive public outreach effort was undertaken including meeting with the
Arlington Board of Selectmen. All recommendations were given serious consideration. No
changes are being made to Lexpress Routes 5 and 6.
Additionally, it was the new Route 1 proposal that stirred a lot of interest within Lexington and
Arlington. After much deliberation, it is recommended that in FY15 Lexpress Route 1 stop upon
request at the Community Center once it opens. This will allow Lexpress to not only keep
service to all existing East Lexington neighborhoods, but also add stops at the new Lexington
Community Farm and Arlington Heights. Lexpress Route 2 will stop at the Community Center
once per hour as part of its regular route.
FINANCIAL IMPACT:
N/A
RECOMMENDATION / SUGGESTED MOTION:
Approve the final FY15 Lexpress routes as presented.
STAFF FOLLOW-UP:
The routes will be analyzed next spring to review on-time performance, ridership and
community preference. Staff will specifically reexamine Route 1 after the Community Center
has opened. At that time we will determine if stopping on-demand is meeting residents’ needs, or
if further alterations are needed.
Prepared by cfv
Basic LEXPRESS ROUTES*
Outside the Center, Lexpress has no fixed stops. Boarding is on demand. Riders stand
safely by the side of the street in the direction the bus is traveling and wave at the bus.
Routes begin and end at Depot Square.
Always cross BEHIND the bus AFTER it pulls away and traffic has cleared.
Route 1
LEFT on Mass Ave; RIGHT on Pleasant St; LEFT Watertown St; LEFT Peacock Farm Rd; FOLLOW to Baker Ave;
RIGHT on Taft Ave; LEFT Mass Ave; RIGHT Bow St; LEFT Rawson Ave; RIGHT Albermarle Ave; LEFT Anthony Rd;
RIGHT Lillian Rd; RIGHT Lowell St; RIGHT Park Ave; RIGHT Mass Ave; RIGHT Depot Square.
Route 2
RIGHT on Mass Ave; LEFT Worthen Rd; RIGHT Kendall Rd; LEFT Marrett Rd; LEFT Community Center (front
entrance); RIGHT Marrett Rd; LEFT Follen Rd; RIGHT Dawes Rd; LEFT Buckman Dr; RIGHT Philip Rd; LEFT
Worthen Rd East; RIGHT Pleasant St; LEFT Concord Ave; RIGHT Main Campus Dr (Avalon Lexington Hills); LEFT
Concord Ave; RIGHT Waltham St; LEFT Mass Ave; RIGHT Depot Square.
Route 3
LEFT Mass Ave; RIGHT Waltham St; LEFT Spring St; LEFT Hayden Ave; RIGHT Waltham St; RIGHT Lexington Ridge
Dr (Avalon); LEFT Waltham St; LEFT Concord Ave; RIGHT Spring St; LEFT Marrett Rd: RIGHT Lincoln St; LEFT
Worthen Rd; RIGHT Mass Ave; LEFT Depot Square.
Route 4
RIGHT Mass Ave; RIGHT Bedford St; LEFT Worthen Rd; RIGHT Mass Ave; RIGHT Paul Revere Rd; RIGHT Hill St;
LEFT Milk St; RIGHT Carley Rd; LEFT Reed St; RIGHT Sunny Knoll Ave; RIGHT Bedford St; FOLLOW to Mass Ave;
LEFT WoburnSt; RIGHT Lowell St; LEFT Fairlawn Ln; LEFT Fiske Rd; LEFT Winchester Dr; FOLLOW to Maple St;
RIGHT Mass Ave; RIGHT Depot Square.
Route 5
LEFT on Mass Ave; LEFT Grant St: RIGHT East St: LEFT Lowell St (Middlesex Tpke); RIGHT North St; LEFT
Middlesex Commons @ Market Basket (starting at 8:30 am); BEAR RIGHT toward H Mart driveway; LEFT Old
Concord Rd; LEFT Wheeler Rd; RIGHT Middlesex Tnpk; RIGHT Burlington Mall; STOP @ UNO Chicago Grill; LEFT
Middlesex Tpke; RIGHT Adams St; LEFT Hancock St; LEFT Bedford St onto Mass Ave; LEFT Depot Sq.
Route 6
RIGHT on Mass Ave; RIGHT Bedford St; RIGHT Hancock St; Bear RIGHT Burlington St; Bear LEFT Grove St; RIGHT
Robinson Rd; RIGHT Turning Mill Rd; LEFT Gould Rd; RIGHT Grove St; LEFT Carriage Dr; LEFT John Benson Rd;
LEFT Skyview Rd; LEFT Rangeway; RIGHT Volunteer Way; RIGHT Grove St; RIGHT Simonds Rd; LEFT Bertwell Rd;
LEFT North Hancock St; RIGHT Hancock St: LEFT Bedford St onto Mass Ave; LEFT Depot Square.
*This does not include route variations or stops at LHS, the senior villages, Senior Center, etc.
on certain runs as noted on the LEXPRESS schedule and website www.lexpress.us 5/6/14
LEX 5
LEX 1
LEX 4B
LEX 3
LEX 4A
LEX 2
LEX 6
LEX 1
LEX 2
LEX 3
LEX 4
LEX 5
LEX 6
= No longer
serving this area
Depot Square
Community
Center
Proposed FY15 Lexpress System
May, 2014
Proposed Route 1
Depot Square
Community Center
Stop upon request
Current Route 1
Proposed Route 2
Current Route 2
Depot Square
Avalon at Lexington Ridge
moved to new Route 3
Depot Square
Community
Center
Proposed Route 3
Current Route 4
Note the name change from
Route 4 to Route 3
South Lexington will now be
served on the new Route 3. The
bus will depart Depot Square
starting at 6:35AM instead of
7:00AM. The last trip of the day will
be at 5:30PM instead of 6:00PM.
Depot Square
Paul Revere Rd
neighborhood now on
new Route 4
Depot Square
Proposed Route 4
Current Route 3
Depot Square
Note the name change from
Route 3 to Route 4
Northeast Lexington will now be served on the new Route 4. The bus
will depart Depot Square starting at 7:00AM instead of 6:35AM. The
last trip of the day will be at 6:00PM instead of 5:30PM.
Depot Square
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: STAFF: ITEM NUMBER:
May 19, 2014 Dave Cannon, TSAC I.3
SUBJECT:
Traffic Safety Advisory Committee Recommendations
EXECUTIVE SUMMARY:
Dave Cannon will be at your meeting to provide information on the attached TSAC
recommendations regarding:
1. Making a request to MassDOT Highway District 4 to have a pedestrian actuated signal
along with a protected raised median installed at or near the intersection of Bedford Street
at Eldred Street.
2. Conducting a traffic study along Lowell Street in the vicinity of LexFarm and the planned
LexHAB affordable housing site.
See attached information.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve the recommendation of the Traffic Safety Advisory Committee for the
Selectmen to send a letter to MassDOT Highway District 4 requesting installation of a pedestrian
actuated signal along with a protected raised median at or near the intersection of Bedford Street
at Eldred Street.
Motion to approve the recommendation of the Traffic Safety Advisory Committee to conduct a
traffic study along Lowell Street in the vicinity of LexFarm and the planning LexHAB affordable
Housing site.
STAFF FOLLOW-UP:
G:\AGENDAS\051914 TSAC Recom.doc
Lynne Pease
From:David Kucharsky
Sent:Tuesday, May 06, 2014 11:51 AM
To:Lynne Pease
Cc:Traffic Safety Advisory Committee; Annmarie Kelleher; David Cannon; Jeanette Rebecchi; John
Mazerall; Manuel Ferro; Mary Ellen Dunn; Steve Ades; Steve Frymer; Sudhir Murthy
Subject:TSAC Recommendations
Attachments:Bedford-Eldred Crosswalk Recommendation.doc; Lowell St-Westminster Ave Traffic Study.docx;
TSAC Minutes April 1 2014.pdf
Page 1 of 1
5/15/2014
Lynne,
Attached are two documents based on recommendations made by TSAC as well as a copy of the
approved meeting minutes taken when the recommendations were discussed. TSAC would like to get
these recommendations on the Board of Selectmen’s meeting agenda. They are as follows:
¾A formal letter of recommendation from the Board of Selectmen (BOS) to MassDOT Highway
District 4 requesting that a pedestrian actuated signal along with a protected raised median be
installed at or near the intersection of Bedford Street @ Eldred Street.
¾Memo outlining the rationale for the recommendation of traffic study to be conducted along Lowe
Street in the vicinity of LexFarm and the planned LexHab site.
Please let me know if you require any additional information.
David Kucharsky, Planner
Town of Lexington
1625 Massachusetts Avenue
Lexington, MA 02420
Phone: 7816984563 (New Number as of 3/11/14)
Town of Lexington
Traffic Safety Advisory Committee
Page 1 of 3
TO: Deborah Mauger, Chair Board of Selectman
CC: Carl Valente – Town Manager, Bill Hadley – DPW Director, Donna Hooper - Clerk
FROM: Traffic Safety Advisory Committee (TSAC)
SUBJECT: Minutes of Meeting – April 1, 2014
Members present: Manny Ferro, Dave Cannon, Mary Ellen Dunn, Sudhir Murthy, Steve Frymer,
Steve Ades
Liaisons present: David Kucharsky, Planning Dept; Jeanette Rebecchi, Human Services Dept
Guest: Lester Savage, Bob Burbridge LexHab; Janet Kern, LexFarm; Aaron Henry, Planning
Department
Agenda:
· Approval of March 4th Meeting Minutes
· School Department Standard Signage Plan
· Police Traffic Safety Monthly Updates
· New Business
Approval of March 4th Meeting Minutes
The committee did not have any comments or concerns. The motion to approve the March 4th TSAC
meeting minutes was passed unanimously.
School Department Standard Signage Plan
Mary Ellen explained as of right now all school properties have different signage and markings. The
purpose of this document is to have every property on the same page with universal signs and standard
guidelines. Rules and regulations need to be followed and as each school renovation takes place, the
school department standard signage plan will make it easier and clearer to understand by the public
and easier to maintain/replace if necessary by the school department.
Police Traffic Safety Updates
55 Lincoln St: Resident concern -Pedestrians to and from Lincoln Field and temple Isaiah
complain of cars not stopping for pedestrians in x-walk. Vehicles also appear to be speeding at
times. It was agreed that with the volume of traffic and the existing horizontal curve in the
roadway, two signs (placed 500 ft ahead in each direction) giving advance warning of the
approaching crosswalk would definitely help address the situation, Dave Cannon will submit a
work order to have the signs installed. Captain Ferro stated he feels that speed is not an issue.
Town of Lexington
Traffic Safety Advisory Committee
Page 2 of 3
Clark St @ Mass Ave: Resident concern - The stop sign at this location was struck by a car
which knocked over the sign and pole. DPW was contacted to replace and stated this was not
a properly sanctioned sign and cannot be replaced. Captain Ferro will review any crash data
for this intersection. The consultants conducting the Streetscape Plan will be reviewing
signage and are conducting warrant analyses which include this intersection. No further action
is required at this time, pending any recommendations from the plan.
Bedford St @ Eldred St: Resident concern - People are crossing Bedford St (a 4 lane
roadway) to access the MBTA, 62 bus stops located on both sides of the street. In addition
many Eldred Street residents attempt to make a left turn onto Bedford Street from Eldred
Street during heavy traffic (left turns from this approach are prohibited between the hours of
7-9AM and 4-6PM). Resident was advised that they should contact MassDOT Highway,
District 4 because this is a state road and Lexington has no jurisdiction. This intersection had
been analyzed as part of the Hartwell Traffic Mitigation Plan which proposed a pedestrian
actuated signal along with a raised median on Bedford Street to stop traffic and allow
pedestrians to cross Bedford Street in a staged manner. It was determined that a formal
recommendation be drafted and submitted to MassDOT Highway District 4 from the Board
of Selectman (BOS) requesting that a pedestrian actuated signal along with a protected raised
median be installed on Bedford Street. Mr. Kucharsky will draft the recommendation. Ms.
Rebecchi will supply ridership data for these bus stops. Mr. Cannon suggested that the
recommendation include the use of a Rectangular Rapid Flashing Beacon which preliminary
studies have shown to be effective.
Lowell St from Busa Farm: Lester Savage on behalf of Lexhab – Would like to slow traffic in
the area of the new LexFarm site. Change the speed limit from 35 mph to 30 mph which
would be consistent with Arlington’s speed on this stretch of roadway. Captain Ferro will
check with the Town of Arlington on their current speed limit postings. Mr. Kucharsky noted
that the Town of Arlington developed and submitted a report to Lexington’s BOS in 2008
which proposed several traffic safety improvements along Lowell Street and Westminster
Avenue. Arlington has already implemented some of the recommendations identified. Ms.
Rebecchi noted that pending approval, there is a proposal to reroute Lexpress Route 1
providing service along Lowell Street into Arlington. Mr. Kucharsky also indicated that the
intersection of Lowell and Westminster has been identified as part of a future ACROSS
Lexington route. Janet Kern, Executive Director of LexFarm, noted that the farm has plans for
recreational and educational programs as well as the Community-Supported Agriculture (CSA)
shares program. It was noted that due to the new planned development and increased activity
that is to be expected in this area, TSAC would recommend a traffic study be conducted. Mr.
Kucharsky will draft a memo to the BOS identifying the rationale for this recommendation.
Town of Lexington
Traffic Safety Advisory Committee
Page 3 of 3
Slocum Rd @ Mass Ave & Rowland Rd @ Mass Ave: Resident concern: Both of these
locations are lacking handicapped ramps. It is not possible to travel at these spots with a
motorized wheel chair. Would like to see ramps at these locations. Mr. Cannon said as each
road is being done they are being brought up to compliance. A motion was made that
handicapped ramps should be installed at these locations; Mr. Cannon will submit a request to
the Highway Department.
Holland St @ Taft Ave: Resident concern – There is no signage indicating that Holland St is a
dead end. This is causing an issue as vehicles have to turn around at the end. Would like to
see no outlet sign placed at the corner of Holland and Taft. TSAC viewed the area and agreed
that a no outlet sign would be helpful to let vehicles know. Mr. Cannon will put a work order
in to have a No Outlet sign posted.
Liaison Reports
New Business
Next TSAC meeting:
May 6, 2014 – Town Hall, Parker Room
May 6, 2014
Paul Stedman, Acting District Highway Director
Massachusetts Department of Transportation
Highway District 4
519 Appleton Street
Arlington, MA02476
RE: Recommendation for the installation of a pedestrian‐activated beacon system and
mid‐block crossing at the intersection of Eldred Street with Bedford Street (Routes
4/225):
Mr. Stedman:
The Board of Selectmen (BOS) respectfully requests that your office consider the
following recommendation for the installation of a Rectangular Rapid‐Flashing Beacon
(RRFB) device and protected median at or near the intersection of Eldred Street with
Bedford Street (Routes 4/225). This area is a critical safety concern to our residents and
our workforce who must cross four lanes of traffic unprotected to utilize the existing
MBTA 62 bus stops located on the eastbound (EB) and westbound (WB) sides of Bedford
Street.
The Town has received multiple complaints regarding the dangerous conditions
pedestrians face in order to access the bus service. There are no crosswalks or street
lighting provided in this area. It can be especially hazardous in the morning hours during
winter months, when it is still dark out and pedestrians attempt to cross Bedford Street
in order to catch the 62 to Alewife. In November 2011, these conditions were observed
and noted in a MassDOT Road Safety Audit (RSA) report, which some of your staff
attended. Members of the RSA Team noted that there was “No safe pedestrian access
across Bedford Street linking bus stop locations, the residential neighborhood, and area
businesses”.
Based on 2012 MBTA ridership numbers, approximately 57 people either boarded or
departed the bus at these locations (EB/WB combined) daily. That equates to roughly
14,700 individuals crossing this roadway annually. The RSA report also indicated that
“RSA team members noted that these stops have fairly significant ridership during the
afternoon commuter periods, particularly associated with workers in the adjacent hotel,
restaurants, and office buildings primarily located along the south side of the roadway”.
Engineering, Police and Planning staff have recently revisited this site and believe the
installation of a RRFB device with pedestrian signage (as described by the FHWA interim
approval to the 2009 MUTCD) would be very effective at this location. Studies have
revealed that the use of pedestrian‐activated beacon systems such as RRFBs have been
found to increase yielding behavior amongst motorists by increasing driver awareness of
potential pedestrian conflicts. A protected median is also recommended at this
location. The curb to curb width is 44 feet which could support a 2 foot wide island for
pedestrian refuge and 4‐10.5’ foot wide travel ways.
The Town has made attempts to address the safety conditions and lack of
accommodations for pedestrians and cyclists in this area. In 2010, a report was
published proposing traffic control and capacity improvements as well as
accommodations for pedestrians, cyclists and transit along this section of Routes 4/225
and Hartwell Avenue. In 2012, the BOS submitted a letter to the Boston MPO urging
inclusion of this project in the next Long Range Transportation Plan (LRTP). In cases
where the Town has jurisdiction we are undertaking initiatives to improve access and
safety for all users and will continue to do so.
As this roadway is under MassDOT jurisdiction we urge you to consider our
recommendations and believe there is ample justification for these safety features to be
implemented. The Town is committed to working with you, the MBTA and other
stakeholders to resolve this situation before any significant accidents or injuries occur.
Someone from our staff will be in touch with your office to schedule a meeting to
discuss this further.
Sincerely,
Deborah Mauger, Chairman
Cc: Bonnie Polin MassDOT, Highway Division
Lisa Schletzbaum MassDOT, Highway Division
Candas Esin MassDOT, Highway Division
Constance Raphael MassDOT, District 4 Planning
Hardy Patel MassDOT, Highway Division
Michael O’Hara MassDOT, District 4, Projects
Ranjit Siva MassDOT, Highway Division
Sara Timoner MassDOT, District 4 Traffic
Erik Scheier MBTA Project Director for Operations
Todd Blake MBTA Transportation Planner
Town of Lexington
Traffic Safety Advisory Committee
5/16/2014
TO: Deborah Mauger, Chair Board of Selectman
CC: Carl Valente – Town Manager, Bill Hadley – DPW Director, Donna Hooper - Clerk
FROM: Traffic Safety Advisory Committee (TSAC)
SUBJECT: Lowell Street/Westminster Avenue Traffic Study Recommendation
At a recent TSAC meeting held on April 1, 2014 TSAC reviewed a request submitted by Lester
Savage representing LexHab to slow traffic along Lowell Street adjacent to the new LexFarm and
proposed LexHab sites. Mr. Savage asked if it were possible to change the speed limit from 35
mph to 30 mph which would be consistent with the Town of Arlington’s posted speed limit on this
stretch of roadway. During the course of the discussion which in addition to Mr. Savage included
Janet Kern, LexFarm Executive Director and Bob Burbidge, LexHab it was determined that the
best course of action would be to recommend to the Board of Selectmen (BOS) that a traffic study
be conducted in this area.
During the meeting Ms. Kern noted that the farm is planning recreational and educational
programs in addition to operating a Community-Supported Agriculture (CSA) program which
currently has 250 participants. Mr. Savage indicated that the LexHab site is proposing to
develop 6 affordable housing units. Other proposed plans were identified that could also add to
the level of vehicular as well as pedestrian/cyclist activity in or in the vicinity of this area.
Pending approval, there is a proposal to reroute Lexpress Route 1 providing service eastbound
along Lowell Street into Arlington. The intersection of Lowell Street and Westminster Avenue
has been identified by the Greenways Corridor Committee as part of a future ACROSS
Lexington route.
In addition to the potential and planned activities noted above, a report developed by the Town of
Arlington was discussed. The report was originally submitted to Lexington’s BOS in October
2008 from Arlington’s BOS and Transportation Advisory Committee. It included
recommendations to make the neighborhood straddling both towns less hazardous for
pedestrians, residents, and motorists in light of several traffic accidents that had occurred one of
which involved a pedestrian fatality. Several traffic safety improvements were proposed along
Lowell Street and Westminster Avenue, the most significant of which were modifications to the
intersection itself to calm and direct traffic. Arlington has already implemented some of the
recommendations identified in the report. The report also documented a high level of support for
the recommendations from Lexington residents.
In light of this information and given the increased activity that is to be expected, TSAC would
recommend a traffic study be conducted that will identify appropriate traffic safety improvements
including the need to change the existing posted speed limit and recommend measures to
encourage alternative modes of travel to this area.
May 9, 2014
Dear Resident:
The Traffic Safety Advisory Committee will be bringing their recommendation for a
traffic study along Lowell Street in the vicinity of LexFarm and the planned LexHAB affordable
housing site to the Board of Selectmen at its meeting on Monday, May 19, 2014, at
approximately 7:00 p.m. in the Selectmen's Meeting Room, Town Office Building, 1625
Massachusetts Avenue.
You are invited to attend.
Sincerely,
Lynne Pease
Executive Clerk
lap
Town of Lexington May 9, 2014
1" = 394 ft
Property Information
Property ID 20-43
Location 52 LOWELL ST
Owner TOWN OF LEXINGTON
100 ft. Abutters
MAP FOR REFERENCE ONLY
NOT A LEGAL DOCUMENT
The Town makes no claims and no warranties,
expressed or implied, concerning the validity or
accuracy of the GIS data presented on this map.
Parcels updated July 1, 2013
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 5/19/14 STAFF: Lynne Pease ITEM NUMBER: I.4
SUBJECT:
Close Hearing for LexMedia Contract Extension
EXECUTIVE SUMMARY:
Mr. Pato will request that the Board close the hearing that was held on April 29, 2014 by the
Communications Advisory Committee on LexMedia’s performance. That hearing was left open
to receive comments until May 14, 2014.
See attached legal notice regarding hearing.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to close the hearing held by the Communications Advisory Committee on LexMedia’s
performance on April 29, 2014.
STAFF FOLLOW-UP:
Selectmen’s Office
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 5/19/14 STAFF: Lynne Pease ITEM NUMBER: I.5
SUBJECT:
Review Solar on Municipal and School Buildings
EXECUTIVE SUMMARY:
The Committee will update you on information received from Ameresco’s and financial issues
related to solar roof installation. They will email information over the weekend.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
STAFF FOLLOW-UP:
Selectmen’s Office
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 5/19/14 STAFF: Lynne Pease ITEM NUMBER: I.7
SUBJECT:
Sign the Warrant for the June 16, 2014 Special Town Meeting
EXECUTIVE SUMMARY:
Attached is the proposed warrant for a June 16 Special Town Meeting for your approval and
signature.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to sign the warrant for the June 4, 2014 Special Town Meeting.
STAFF FOLLOW-UP:
Selectmen’s Office
TOWN WARRANT
Town of Lexington
Special Town Meeting
Commonwealth of Massachusetts Middlesex, ss.
To any of the Constables of the Town of Lexington Greetings:
In the name of the Commonwealth of Massachusetts, you are hereby directed to notify the
inhabitants of the Town of Lexington qualified to vote in elections and in Town affairs to meet in
the Margery Milne Battin Auditorium in Cary Memorial Building, 1605 Massachusetts Avenue,
in said Town on Monday, June 16, 2014 at 7:30 p.m., at which time and place the following
articles are to be acted upon and determined exclusively by the Town Meeting Members in
accordance with Chapter 215 of the Acts of 1929, as amended, and subject to the referendum
provided for by Section eight of said Chapter, as amended.
ARTICLE 1 REPORTS OF TOWN BOARDS, OFFICERS, COMMITTEES
To receive the reports of any Board or Town Officer or of any Committee of the Town, or act in
any other manner in relation thereto.
(Inserted by the Board of Selectmen)
ARTICLE 2 AMEND ZONING BYLAW – 430 CONCORD AVENUE
To request the Town to amend the Code of the Town of Lexington, Zoning By-Law Sections and
the Zoning Map of the Town of Lexington, by changing the zoning district designation of the
land described in a certain written metes and bounds description and certain plans on file with
the Planning Board, from the current RO One Family Dwelling District to a CD Planned
Commercial District, said property being commonly known as Town of Lexington Assessors
Map 10 Parcel 8 at 430 Concord Avenue, in order to allow the construction of a new building on
the property of approximately 30,000 square feet, together with parking and other improvements,
to be known as Artis Senior Living; and to approve the preliminary site development and use
plan entitled “Preliminary Site Development and Use Plan for the Planned Commercial District
at 430 Concord Avenue, Lexington, Massachusetts” (“the PSDUP”) on file with Lexington
Town Clerk and Lexington Planning Board, and to approve standards for development, uses
permitted, dimensional standards and other provisions contained within the PSDUP, and to act in
any other manner relative thereto.
(Inserted by John H. Sellars, Owner of 430 Concord Avenue)
DESCRIPTION: The general location of the property is shown on the map that is
available in the Town Clerk and Planning Departments.
ARTICLE 3 LAND ACQUISITION – OFF CONCORD AVENUE
To see if the Town will vote to authorize the Conservation Commission to purchase or otherwise
acquire, and authorize the Selectmen to take by eminent domain, upon the written request of the
Conservation Commission, for conservation purposes including outdoor recreation as provided by
Section 8C of Chapter 40 of the Massachusetts General Laws, as amended, any fee, easement, or
conservation restriction as defined in Section 31 of Chapter 184 of the Massachusetts General Laws,
or other interest in all or any part of land shown as lot 1 on Assessors’ Property Map 6, now or
formerly of Sellars; and appropriate a sum of money therefor and determine whether the money shall
be provided by the tax levy, by transfer from available funds, including Community Preservation
Fund, or by borrowing, or by any combination of these methods; or act in any other manner in
relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: unknown at press time
DESCRIPTION: This article requests funds to acquire open back land off 430 Concord
Avenue for conservation purposes.
ARTICLE 4 AUTHORIZE EASEMENT ON LAND
AT 430 CONCORD AVENUE
To see if the Town will vote to acquire by eminent domain, purchase or otherwise an easement
over the sewer easement on property shown on Assessors’ Property Map 10, Lots 7 and 8 to
access the land shown on Assessors’ Property Map 6, Lot 1; or act in any other manner in
relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: unknown at press time
DESCRIPTION: This article would provide for an access easement to the land described
in Article 3 of this warrant
ARTICLE 5 SCHOOL MASTER PLAN
To see if the Town will vote to appropriate a sum of money for a school building master plan;
determine whether the money shall be provided by the tax levy, by transfer from available funds,
by borrowing, or by any combination of these methods; or act in any other manner in relation
thereto.
(Inserted by the Board of Selectmen at the request of the School Committee)
FUNDS REQUESTED: $250,000
DESCRIPTION: This article requests funds to plan for future needs of the public
schools.
ARTICLE 6 AMEND GENRAL BYLAWS – CONTRACTS AND DEEDS
(SOLAR ENERGY PURCHASING)
To see if the Town will vote to amend Section 32-4 of Chapter 32 of the Code of the Town of
Lexington (Authorization to Solicit, Award and Enter Certain Contracts) by changing the
number “20” to “22” that appears after the words, “Leases, licenses, purchase power agreements,
agreement for payments in lieu of taxes (PILOTs), and/or other agreements for the purpose of
installing solar energy facilities and purchasing solar electricity”; or act in any other manner in
relation thereto.
DESCRIPTION: In working to develop contracts for the installation of solar equipment
on Town buildings and properties, the Town has learned that vendors require contracts
that cover both the lease period for the solar equipment (20 years) plus the time to
complete the regulatory process (up to 2 years), for a total of 22 years.
ARTICLE 7 AUTHORIZE PAYMENT IN LIEU OF TAXES (PILOT)
FOR SOLAR PANEL EQUIPMENT
ARTICLE 8 AMEND GENERAL BYLAWS REGARDING REPORTING
PERIOD FOR TOWN COUNSEL’S ANNUAL REPORT
To see if the Town will vote to amend Section 90-28 of Chapter 90 of the Code of the Town of
Lexington (Officers and Employees) to provide for Town Counsel’s report to be on a fiscal year
cycle rather than on a calendar year cycle; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
DESCRIPTION: The Town Report is now on a fiscal year basis. The proposed
amendment will make the report of the Town Counsel consistent with the new reporting
cycle.
ARTICLE 9 ESTABLISH AND APPROPRIATE
TO AND FROM SPECIFIED STABILIZATION FUNDS
To see if the Town will vote to create and/or appropriate sums of money to and from Stabilization
Funds in accordance with Section 5B of Chapter 40 of the Massachusetts General Laws for the
purposes of: (a) Section 135 Zoning By-Law, (b) Traffic Mitigation, (c) Transportation Demand
Management, (d) School Bus Transportation, (e) Special Education, (f) Center Improvement
District; (g) Debt Service, (h) Transportation Management Overlay District (TMO-1), (i) Avalon
Bay School Enrollment Mitigation Fund, and (j) Capital Projects/Debt Service Reserve/Building
Renewal Fund; and determine whether the money shall be provided by the tax levy, by transfer from
available funds, or by any combination of these methods; or act in any other manner in relation
thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: unknown at press time
DESCRIPTION: This article proposes to establish and/or fund Stabilization Funds for specific
purposes and to appropriate funds therefrom. Money in those funds may be invested and the
interest may then become a part of the particular fund. The use of these funds may be
appropriated for the specific designated purpose by a two-thirds vote of an Annual or Special
Town Meeting.
ARTICLE 10 AMEND FY2014 OPERATING AND ENTERPRISE BUDGETS
To see if the Town will vote to make supplementary appropriations, to be used in conjunction
with money appropriated under Articles 4 and 5 of the warrant for the 2013 Annual Town
Meeting, to be used during the current fiscal year, or make any other adjustments to the current
fiscal year budgets and appropriations that may be necessary; to determine whether the money
shall be provided by transfer from available funds; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: unknown at press time
DESCRIPTION: This is an annual article to permit adjustments to current fiscal year
(FY2014) appropriations.
ARTICLE 11 AMEND ARTICLE 5 OF NOVEMBER 4, 2013
SPECIAL TOWN MEETING,
RENOVATION TO COMMUNITY CENTER
To see if the Town will vote to amend the vote taken under Article 5 of the warrant for the
November 4, 2013 Special Town Meeting and amended under Article 3 of the March 24, 2014
Special Town Meeting relating to design, engineering and remodeling, reconstructing and
making extraordinary repairs to buildings at 39 Marrett Road in order to increase the
appropriation therefor, and determine whether the money shall be provided by the tax levy, by
transfer from available funds, including the Community Preservation Fund, or by borrowing, or
by any combination of these methods; or act in any other manner in relation thereto.
FUNDS REQUESTED: unknown at press time
DESCRIPTION: This article would authorize additional funds for the renovation of the
Community Center and provide for HVAC work.
ARTICLE 12 AMEND ARTICLE 2 OF THE MARCH 24, 2014
SPECIAL TOWN MEETING, RENOVATION
OF CARY MEMORIAL BUILDING UPGRADES
To see if the Town will vote to ament the vote taken under article 2 of the warrant for the March 24,
2014 Special Town Meeting relating to appropriating a sum of money for the remodeling,
reconstructing, and making extraordinary repairs to the Cary Memorial Building; and for equipment
in connection therewith, and determine whether the money shall be provided by the tax levy, by
transfer from available funds, including the Community Preservation Fund, or by borrowing, or by
any combination of these methods; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: unknown at press time
DESCRIPTION: This article would authorize additional funds for the renovation of the
Cary Memorial Building.
ARTICLE 13 APPROPRIATE FOR AUTHORIZED CAPITAL IMPROVEMENTS
To see if the Town will vote to make supplementary appropriations to be used in conjunction
with money appropriated in prior years for the installation or construction of water mains, sewers
and sewerage systems, drains, streets, buildings, recreational facilities or other capital
improvements and equipment that have heretofore been authorized; determine whether the
money shall be provided by the tax levy, by transfer from the balances in other articles, by
transfer from available funds, including enterprise funds, by borrowing, or by any combination
of these methods; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: unknown at press time
DESCRIPTION: This is an annual article to request funds for capital improvement project
expenditures that exceed the level of appropriation.
And you are directed to serve this warrant not less than fourteen days at least before the time of
said meeting, as provided in the Bylaws of the Town.
Hereof fail not and make due return of this warrant, with your doings thereon, to the Town
Clerk, on or before the time of said meeting.
Given under our hands this 19th day of May 2014.
Deborah N. Mauger Selectmen
Peter C.J. Kelley
Norman P. Cohen of
Joseph N. Pato
Michelle L. Ciccolo Lexington
A true copy, Attest:
Richard W. Ham, Jr.
Constable of Lexington
Presorted
Standard
U.S. Postage
PAID
Boston, MA
Permit 3011
Town of Lexington
Lexington, MA 02420
Warrant - Special Town Meeting – June 16, 2014
WS CAR SORT
POSTAL PATRON
LEXINGTON, MA
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 5/19/14 STAFF: Lynne Pease ITEM NUMBER: I.9
SUBJECT:
Approve Special Licenses for Wineries to Sell Wine and Hard Cider at the Farmers’ Market for 2014
EXECUTIVE SUMMARY:
The following wineries have applied for a special license to sell and serve samples of wine or hard cider at the
Lexington Farmers’ Market for the 2014 season: Charlton Orchards, Coastal Vineyards and Turtle Creek
Winery. The following have applied for a special license to sell and serve samples of hard cider at the
Lexington Farmers’ Market for the 2014 season: Downeast Cider House and Carr’s Ciderhouse. The two
ciderhouses will be sharing a space at the Farmers’ Market so will switch week to week.
See attached information
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve and sign a special license for Downeast Cider House to sell/serve hard cider at the Lexington
Farmers’ Market from May 27, 2014 through October 28, 2014 only on Tuesdays from 2:00 p.m. to 6:30 p.m.,
subject to receiving $50 fee, proof of alcohol awareness training and Workers’ Compensation Policy.
Motion to approve and sign a special license for Carr’s CiderHouse to sell/serve hard cider at the Lexington
Farmers’ Market from May 27, 2014 through October 28, 2014 only on Tuesdays from 2:00 p.m. to 6:30 p.m.,
subject to receiving $50 fee and proof of alcohol awareness training.
Motion to approve and sign a special license for Turtle Creek Winery to sell/serve wine at the Lexington
Farmers’ Market from May 27, 2014 through October 28, 2014 only on Tuesdays from 2:00 p.m. to 6:30 p.m.
Motion to approve and sign a special license for Coastal Vineyards to sell/serve wine at the Lexington Farmers’
Market from May 27, 2014 through October 28, 2014 only on Tuesdays from 2:00 p.m. to 6:00 p.m., subject to
receiving proof of current alcohol awareness training.
Motion to approve and sign a special license for Charlton Orchards to sell/serve wine at the Lexington Farmers’
Market from May 27, 2014 through October 28, 2014 only on Tuesdays from 2:00 p.m. to 6:30 p.m., subject to
receiving all the necessary paperwork.
STAFF FOLLOW-UP:
Selectmen’s Office
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 5/19/14 STAFF: Lynne Pease ITEM NUMBER: I.10
SUBJECT:
Liquor - Approve Assistant Manager for Lexington Golf Club
EXECUTIVE SUMMARY:
The Lexington Golf Club has changed food service vendors and they have asked you to approve
Patricia Walters as the new Assistant Manager. See attached information. A CORI check was
completed with no information.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve Patricia Walters as the Assistant Manager for the Lexington Golf Club.
STAFF FOLLOW-UP:
Selectmen’s Office
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 5/19/14 STAFF: Lynne Pease ITEM NUMBER: I.11
SUBJECT:
Approve Common Victualler License for Bollywood Cafe, 135 Mass. Avenue
EXECUTIVE SUMMARY:
The Bollywood owners have changed there corporate name from RIM Enterprises to ASMV
Corporation. This new license reflects that change.
See attached information.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve a Common Victualler License for ASMV Corporation, d/b/a Bollywood Cafe,
135 Massachusetts Avenue.
STAFF FOLLOW-UP:
Selectmen’s Office
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 5/19/14 STAFF: Lynne Pease ITEM NUMBER: I.12
SUBJECT:
Reappointments to LexHAB and Appointment to School Facilities Master Planning Committee
EXECUTIVE SUMMARY:
William Kennedy, Gerald Howell and Lester Savage’s terms on the Lexington Housing
Assistance Board expire May 31, 2014. They all wish to be reappointed.
Attached is a copy of the Ad Hoc School Facilities Master Planning Committee charge that was
approved by the School Committee on May 13, 2014. I will clarify by Monday if you are
appointing Peter Kelley to be a member of the committee or recommending that he be the
Selectmen Representative and then the School Committee would appoint him. The Selectmen
also need to designate members of this committee as Special Municipal Employees.
See attached information.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to reappoint William Kennedy, Gerald Howell and Lester Savage to the Lexington
Housing Assistance Board for terms to expire May 31, 2017.
Motion to appoint/nominate Peter Kelley to be the Selectmen Representative on the Ad Hoc
School Facilities Master Planning Committee.
Motion to designate all members of the Ad Hoc School Facilities Master Planning Committee as
Special Municipal Employees.
STAFF FOLLOW-UP:
Selectmen’s Office
Lynne Pease
From:Miriam Sousa
Sent:Thursday, May 15, 2014 10:57 AM
To:Carl Valente; Lynne Pease
Cc:Paul Ash
Subject:Ad Hoc School Building Master Planning Committee
Attachments:Ad Hoc School Facilities Master Planning Committee Charge A.doc
Page 1 of 1
5/16/2014
Dear Carl and Lynne,
Dr. Ash made a slight change to the last sentence in the attached charge (i.e., "shall appoint" was
changed to "are invited to appoint") and he asked that I send the revised charge along to you.
Miriam
Dear Carl and Lynne,
Attached is the charge for the Ad Hoc School Building Master Planning Committee voted by the
School Committee 5/13/14.
The following appointments have been made:
School Committee: Judy Crocker and Mary Ann Stewart
PBC: Jon Himmel and Carl Oldenburg
I will send out letters of appointment. Please let me know the Board of Selectmen appointee.
Thanks!
Miriam
Miriam Sousa
Administrative Assistant
to the Superintendent
Lexington Public Schools
781-861-2550, ext. 212
Ad Hoc School Building Master Planning Committee
Members: 7 members
Appointed by: School Committee, Selectmen, and Permanent Building
Committee (PBC)
Length of Term: Until March 1, 2015 – Preliminary recommendations to
School Committee by September 15, 2014; Final Report by
February 15, 2015
Appointments Made:
Meeting Times: Monthly, or as determined by the Ad hoc School Building Master
Planning Committee (Ad Hoc Committee)
Description: Recommend educational capacities for all school buildings based on current
programs and educational standards for high quality 21st century schools, and recommend the
quantity of additional space that may be needed based on enrollment projections and modern
educational standards. The Superintendent’s Enrollment Working Group is separately developing
a model for enrollment projections that will be used by the Ad Hoc Committee for planning
purposes. The Ad Hoc Committee will select an architectural firm that specializes in education
planning. The Committee will then meet regularly with the selected firm to review the firm’s
findings on school capacities and jointly develop plans to respond to changing enrollments.
The work of the Ad Hoc Committee will include, but not be limited to:
1. Assign members to participate in the Designer Selection process per RFQ 14-48;
2. Meet regularly to assess capacity findings, enrollment projections, and identify short-
term and long-term options to align school capacities with enrollments;
3. Propose recommendations for addressing capacity, including costs and timing;
4. Integrate the capacity recommendations into the existing LPS Ten-Year Facility
Master Plan
5. Make a Final Report to the School Committee.
Criteria for Membership: The Task Force members shall consist of staff and citizens, with
sufficient background to understand facility assessments and the impact of facilities on the
education process.
Composition: Selectmen (1), Permanent Building Committee (2), School Committee (2)
appointments, and the Superintendent of Schools (1) and the Director of Public Facilities (1).
The Public Facilities Project Manager will provide staff support. The Capital Expenditure
Committee and Appropriation Committee are invited to appoint liaisons as non-voting members.
Ref.: Charge adopted by the School Committee on May 13, 2014.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 5/19/14 STAFF: Lynne Pease ITEM NUMBER: C.2
SUBJECT:
Consent
EXECUTIVE SUMMARY:
2. Authorize payment of a FY2013 invoice in the amount of $900 for a 300th Anniversary
Celebration Committee advertising invoice.
See attached information.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve the Consent Agenda.
STAFF FOLLOW-UP:
Selectmen’s Office
Lynne Pease
From:Donna Hooper
Sent:Wednesday, May 07, 2014 11:27 AM
To:Lynne Pease
Cc:Carl Valente; Carmelina Fiore; Rob Addelson; Susan Rockwell; Linda Vine
Subject:Unpaid Invoice - Lexington300th -March 2013
Attachments:LEX300th INVOICE March 2013.pdf
Page 1 of 1
5/7/2014
Lynne,
We have been informed by the Colonial Times Magazine that, upon clarification of their new
financial system, 2 invoices for advertisements of the Lexington 300th celebratory events have
been identified for which payment has not been received.
We have confirmed that advertisements for Lexington 300th events were included for the
months invoiced, one of which is for the March/April 2013 edition of Colonial Times Magazine
(FY2013). Funds are available in the Lexington 300th Gift Account to cover the cost of these
invoices.
As per earlier email/discussion, Rob Addelson has confirmed payment for a prior year’s unpaid
invoice, for which funding is from a gift account, needs to be authorized for payment by the
Board of Selectmen, and does not require authorization from Town Meeting.
The invoice for March 2013 (fy2013), for which authorization to pay is required, is attached.
Please include a vote of the Board of Selectmen at their meeting of May 19th to authorize
payment of the attached invoice, in the amount of $900, due to Colonial Times Magazine.
I am happy to answer any questions.
Thank you,
Donna
Donna M. Hooper, Town Clerk
Town of Lexington
dhooper@lexingtonma.gov
781-862-0500 x84551** new extension**