HomeMy WebLinkAbout2014-01-13-BOS-packet-releasedSELECTMEN’S MEETING
Monday, January 13, 2014
Selectmen Meeting Room
7:00 p.m.
AGENDA
7:00 p.m. PUBLIC COMMENT (10 min.)
7:10 p.m. SELECTMEN CONCERNS AND LIAISON REPORTS (5 min.)
7:15 p.m. TOWN MANAGER REPORT (5 min.)
7:20 p.m. ITEMS FOR INDIVIDUAL CONSIDERATION
1. Request for a Monuments and Memorials Committee (10 min.)
2. Toole Group Bikeway Path Finding Presentation and Recommendations (10
min.)
3. Preliminary FY 2015 Budget and Financing Plan (30 min.)
4. Approve Common Victualler and Entertainment Licenses for il Casale (5
min.)
5. Appointment – Historic Districts Commission (5 min.)
8:20 p.m. CONSENT (5 min.)
1. Approve One-day Liquor License – Tourism/Antony
2. Approve Request of Town Celebrations Committee-Sponsorship Letter
3. Approve Agreement Between MassDOT and Lexington for Spring
Street/Hayden Avenue/Patriot Way Traffic Signal
8:25 p.m. EXECUTIVE SESSION (15 min.)
1. With Conservation Commission - Exemption 3 and 6: 430 Concord Road
8:40 p.m. ADJOURN
The next regular meeting of the Board of Selectmen is scheduled for Monday, January 27, 2014
at 7:00 p.m. in the Selectmen Meeting Room, Town Office Building, 1625 Massachusetts
Avenue.
Summit 4 is scheduled for Wednesday, January 15, 2014, at 7:00 p.m. in the Public Services
Building Cafeteria at 201 Bedford Street.
Hearing Assistance Devices Available on Request
All agenda times and the order of items are approximate and subject to change.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 1/13/14 STAFF: Lynne Pease ITEM NUMBER: I.1
SUBJECT:
Request for a Monuments and Memorials Committee
EXECUTIVE SUMMARY:
Sam Doran and Ryan Lennon will be at your meeting to request your consideration of creating a
committee to determine the need for new veterans’ memorials and maintain a list of existing
memorials and ensure they are maintained.
See attached information.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
STAFF FOLLOW-UP:
Selectmen’s Office
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 1/13/14 STAFF: Lynne Pease ITEM NUMBER: I.2
SUBJECT:
Toole Group Bikeway Path Finding Presentation and Recommendations
EXECUTIVE SUMMARY:
Ms. Enders, Chair of the Bicycle Advisory Committee, and Mr. Livsey, Town Engineer, will be
at your meeting to present the Toole Group Report on Bikeway Path Finding and make
recommendations.
See attached information.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
STAFF FOLLOW-UP:
Selectmen’s Office
STATEMENT FROM THE BICYCLE ADVISORY COMMITTEE
Toole Design Group Draft Report:
“Navigating the Minuteman Commuter Bikeway”
The Bicycle Advisory Committee strongly endorses the draft report of the Toole
Design Group and recommends that the Board of Selectmen accept the report
on behalf of the Town of Lexington. The Minuteman Commuter Bikeway is a
critical regional transportation resource that needs considerable improvement in
terms its appearance and, more importantly, its safety.
Of the many recommendations contained in the draft report, the Bicycle Advisory
Committee recommends that the following be given top priority:
I. Resolution of pavement issues, including root upheavals, pavement
erosion, and flooding. The root upheavals are not just an annoyance
for cyclists and skaters: these are a safety hazard. Riders are
swerving to avoid the growing number of roots and potholes, thus
paying less attention to the traffic around them.
II. Intersection safety recommendations, including traffic controls; signals and
warnings on both streets and the bikeway; removal of unsafe gates;
and reconfiguration of intersections to safely slow bikeway traffic.
III. Development of a signage and amenities plan to improve wayfinding,
bikeway behavior, and public safety. Such a plan – and its
implementation – will require the production of a “master plan” as well
as collaboration with the other Bikeway towns.
Given these important recommendations, and the many others contained in the
report, it is not clear to this committee what agency within the Town would
coordinate the effort. That is, to organize efforts of various town departments,
staff and committees (e.g., engineering, operations, public safety, recreation,
planning, bicycle, center and tourism committees, HDC, etc.) as well as to work
with the other towns to implement a uniform signage and amenities plan. The
Bicycle Advisory Committee is unanimously in favor of recommending the
appointment of a staff person to serve as Lexington’s Bicycle Program
Coordinator.
Submitted by Peggy Enders on behalf of the Bicycle Advisory Committee
January 10, 2014
BackgroundToole Design Group hired through $48,000 DCR grant awarded in 2012 to Arlington, Lexington and Bedford.Minuteman Bikeway map also produced under this grant.Purpose: Develop a “logical and cohesive” wayfinding system along the entire length of the Bikeway (i.e., signage and related amenities)Recommend trail amenities to serve needs of users while preserving historical and natural character of trail;Identify strategies to improve safety, particularly where bike path intersects with roadwaysToole Design Group began its work in Fall 2012."Navigating the Minuteman Commuter Bikeway"
Draft ReportReleased in August 2013;Distributed to BoS, Planning Board, Town Center Committee, Tourism Committee…Toole Group presented to Transportation Forum group on October 8;Arlington BoS heard presentation from its Bicycle Advisory Committee in December;Final stakeholders meeting with Toole Group to be scheduled in near future."Navigating the Minuteman Commuter Bikeway"
Toole Design Group Draft Report
Wayfinding and SignageEstablish consistency in signage along the Bikeway; three towns should work together;Destination signs at primary connections – on and off the Bikeway;Mile markers at ½ mile intervals;Etiquette signs for passing and other Bikeway behavior should be easy to read:"Navigating the Minuteman Commuter Bikeway"
Wayfinding and SignageDirect Bikeway users to Town Centers Bikeway maps should be displayed at all trailheads, waysides, access points.Improve location signage at intersections and Bikeway connections Avoid over-signing the Bikeway."Navigating the Minuteman Commuter Bikeway"
Sample Interpretive Display"Navigating the Minuteman Commuter Bikeway"
Intersection ImprovementsPedestrian-activated signals;Bicycle detectors to eliminate need for push button;Audible features;Traffic signal/beacon;Improved intersection lighting at all intersections;Improve intersection sight distances."Navigating the Minuteman Commuter Bikeway"
Intersection ControlProvide the least intersection control that is effective:Yield control for Bikeway Users (e.g., Revere, Fottler, Fletcher) or on RoadwaysStop control on Bikeway (Bow Street, Westview)Stop control on Roadways (e.g., Seasons 4, Lexington Town Center Parking Lot) "Navigating the Minuteman Commuter Bikeway"
Intersection Control“Advance yield lines” provides direction to motorists to yield in advance of crossing"Navigating the Minuteman Commuter Bikeway"
Create Gateways at IntersectionsRoadways and sidewalks leading to Bikeway should accommodate cyclists and pedestrians.Towns should include bike facilities on streets that are connections to the Bikeway.Existing bollard and gates are dangerous and should be removed; future gateways designed without these features."Navigating the Minuteman Commuter Bikeway"
Hancock Street Intersection"Navigating the Minuteman Commuter Bikeway"
Woburn and Westview Street Intersections"Navigating the Minuteman Commuter Bikeway"
Trailheads and WaysidesTrailheads should identify key access points, landmarks with info kiosks, artful nodes of interest;Provide waysides and trailheads at key places along the Bikeway Level 1 wayside: benches, interpretive panels and information kiosks, lighting;Level 2: information kiosk, interpretive panel; benches; lighting; trash receptacle; bike rack.Level 3: Level 2 plus tables; drinking fountain, restroom, doggie bag dispenser, public art, motor vehicle parking. Bike repair stations."Navigating the Minuteman Commuter Bikeway"
Bikeway Terminus in Bedford"Navigating the Minuteman Commuter Bikeway"
Increase Collaboration Between TownsEstablish a Joint Powers Committee to improve operations and reduce inefficiencies; Graphic standards for signage;Outreach and communication;Maintenance and cleanup;Event permitting;Habitat and natural resource protection;Rules and Regulations: Reduce conflicts between users through education "Navigating the Minuteman Commuter Bikeway"
Policing and Public SafetyForm “bike ambassadors” program to provide additional eyes on the trail.Train citizen volunteers to improve safety since police patrols on Bikeway are rare."Navigating the Minuteman Commuter Bikeway"
Bikeway MaintenanceMassDOT standards include:Bikeway cleared of debris that creates obstacles for cyclists;Vegetation pruned or mowed to maintain sightlines;Snow and ice plowed;Broken pavement, especially from root invasion, repaired and reduce hazardous obstacles for cyclists, runners, and peds. Towns can use a mobile app to allow Bikeway users to report hazardous conditions to Towns. "Navigating the Minuteman Commuter Bikeway"
Bikeway MaintenanceUse best practices to repair the Bikeway from root damage;Work collaboratively to maintain signage on the BikewayInspect annually pavement markings and signage on and approaching the Bikeway. Replace worn or missing signs, especially at intersections. "Navigating the Minuteman Commuter Bikeway"
Bikeway ImprovementsManage and accommodate increased growth and users of the BikewayAreas of highest use should be widened to 14-16 feet, where feasible, to accommodate passing cyclists during periods of heavy use.(The current Bikeway Level of Service is a C; the score will likely decrease as usage increases.)Many trails have stone dust pathways or shoulders adjacent to path to accommodate walkers or runners (this is not a direct substitute, however) "Navigating the Minuteman Commuter Bikeway"
Near Parker Meadow"Navigating the Minuteman Commuter Bikeway"
Bikeway ImprovementsIncorporate sustainability and low-impact designs:BioswalesRaingardensTree Box filtersPermeable surfaces "Navigating the Minuteman Commuter Bikeway"
Selectmen accept the report;Develop an implementation strategy:Develop master plan for wayfinding implementation, which will likely include additional consulting services;Identify funding sources for design and construction.Improve three-town collaboration.Next Steps"Navigating the Minuteman Commuter Bikeway"
"Navigating the Minuteman Commuter Bikeway"
Prepared by cfv
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: PRESENTER: ITEM NUMBER:
January 13, 2014 Carl F. Valente I.3
Rob Addelson
Theo Kalivas
SUBJECT:
FY15 Preliminary Budget Presentation
EXECUTIVE SUMMARY:
Staff will present the preliminary FY15 operating and capital budget recommendations (i.e., the
White Book). The recommendations in this preliminary budget document will be the basis of the
Summit IV discussion on January 15th.
FINANCIAL IMPACT:
NA
RECOMMENDATION / SUGGESTED MOTION:
NA
STAFF FOLLOW-UP:
TMO and Finance
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 1/13/14 STAFF: Lynne Pease ITEM NUMBER: I.4
SUBJECT:
Approve Common Victualler and Entertainment Licenses for il Casale, 1727 Mass. Avenue
EXECUTIVE SUMMARY:
The il Casale owners have requested that the Selectmen approve the Common Victualler License
and Entertainment License for their new restaurant at 1727 Mass. Avenue because they need
proof in order to close on their Asset Purchase Agreement. The signed licenses will not be sent
to them until I receive a copy of their approved Certificate of Occupancy and Certificate of
Inspection, but I will provide them a letter that the licenses were approved pending receipt of the
certificates.
See attached information.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve a Common Victualler License and Entertainment License for Sfizi LLC, d/b/a
il Casale, 1727 Massachusetts Avenue, pending receipt of a Certificate of Occupancy and
Certificate of Inspection.
STAFF FOLLOW-UP:
Selectmen’s Office
Lynne Pease
From:Kristen Scanlon [kls@kscanlonlaw.com]
Sent:Monday, January 06, 2014 2:12 PM
To:Lynne Pease
Subject:Re: il Casale Lexington
Page 1 of 2
1/10/2014
Thanks Lynne.
Question: Are you able to issue a letter from the Board indicating that the CV and Entertainment license applications
were also approved? The deMagistris's need proof of same in order to close on their Asset Purchase Agreement.
Thanks,
Kristen L. Scanlon, Esq.
Of Counsel
Law Offices of John P. Connell, P.C.
112 Water Street, Suite 201
Boston, Massachusetts 02109
(617) 227-3277 (office)
(315) 271-9755 (cell)
(617) 227-3222 (fax)
kls@kscanlonlaw.com
From: Lynne Pease <LPEASE@lexingtonma.gov>
To: 'Kristen Scanlon' <kls@kscanlonlaw.com>
Sent: Thursday, January 2, 2014 8:09 AM
Subject: RE: il Casale Lexington
Lynne A. Pease
Selectmen's Office
Town of Lexington
1625 Massachusetts Avenue
Lexington, MA 02420
email selectmen@lexingtonma.gov
phone 781-862-0500 x208
fax 781-863-9468
From: Kristen Scanlon [mailto:kls@kscanlonlaw.com]
Sent: Thursday, January 02, 2014 5:54 AM
To: Lynne Pease
Subject: Re: il Casale Lexington
Would you be able to fax or scan and email me a copy of the approved Form 43?
Thanks,
Kristen L. Scanlon, Esq.
112 Water Street, Suite 201
Boston, Massachusetts 02109
(617) 334-5032 (office)
(315) 271-9755 (cell)
(617) 227-3222 (fax)
kls@kscanlonlaw.com
From: Lynne Pease <LPEASE@lexingtonma.gov>
To: 'Kristen Scanlon' <kls@kscanlonlaw.com>
Sent: Tuesday, December 31, 2013 9:19 AM
Subject: il Casale Lexington
Kristen,
Just wanted to let you know that I received an approved Form 43 back from the ABCC for il Casale. It was
approved on December 11, 2013.
Lynne A. Pease
Selectmen's Office
Town of Lexington
1625 Massachusetts Avenue
Lexington , MA 02420
email selectmen@lexingtonma.gov
phone 781-862-0500 x208
fax 781-863-9468
Page 2 of 2
1/10/2014
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 1/13/14 STAFF: Lynne Pease ITEM NUMBER: I.5
SUBJECT:
Selectmen Committee Appointment – Historic Districts Commission
EXECUTIVE SUMMARY:
Mr. Oldenburg’s term as an associate member of the Historic Districts Commission, representing
the Library, expired on December 31, 2013, and he has served the 2 term maximum. The
Library has nominated Britta McCarthy to be the Library’s Representative as an Associate
Member of the Historic Districts Commission.
See attached information.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to appoint Britta McCarthy to the Historic Districts Commission, representing the
Library as an Associate Member, for a term to expire December 31, 2018.
STAFF FOLLOW-UP:
Selectmen’s Office
January 9, 2014
Lynne A. Pease
Executive Clerk
Board of Selectmen
1625 Massachusetts Avenue
Lexington, MA 02420
Dear Lynne,
The Board of Trustees of the Cary Memorial Library at their meeting on January 8, 2014 recommended
the nomination of the following candidate to the Historic Districts Commission:
Britta McCarthy
Sincerely,
Koren Stembridge
Library Director
Cc: Norman Cohen, Chair, Library Board of Trustees
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE: 1/13/14 STAFF: Lynne Pease ITEM NUMBER: C.1-3
SUBJECT:
Consent Agenda
EXECUTIVE SUMMARY:
1. Approve a one-day liquor license for the Tourism/Antony Working Group to serve wine at
“A French A Faire” on Sunday, February 9, 2014, from 4:00 p.m. to 6:30 p.m. at the Depot,
13 Depot Square.
2. Approve the request of the Town Celebrations Committee to send out the annual sponsorship
letters to local businesses for the 2014 Patriots Day Parade.
3. Approve the Agreement between MassDOT-Highway Division and the Town of Lexington
for installing a traffic control signal and roadway improvements for the Spring Street/Hayden
Avenue/Patriot Way.
See attached information.
FINANCIAL IMPACT:
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve the Consent Agenda.
STAFF FOLLOW-UP:
Selectmen’s Office
Dear Lexington Business Leader,
Lexington’s 300th Anniversary Celebration may be over, but plans are well underway to commemorate
the 239th anniversary of the Battle of Lexington! If you have been in town on Patriots’ Day in years past
you know the scale of the Patriots’ Day Afternoon Parade, big anniversary year or not. This is a
production that takes hours upon hours of planning and organization as well as significant funding. The
Town Celebrations Committee has a strong team of dedicated volunteers to take care of the planning
and organization, but we look to the generous support of the Lexington business community to help us
bring wonderful bands and other marching units.
The Lexington Patriots’ Day Afternoon Parade attracts groups from all over New England, and the cost to
secure quality groups increases from year to year. On the enclosed sponsorship form you can see a
listing of the groups we expect to attend the parade this year as well as the associated cost of bringing
them to Lexington. Your financial support will ensure that we can continue to provide the caliber of
entertainment in the parade that Lexington has come to expect.
We are looking to you to help support the parade in one of three ways:
Sponsoring a group by covering their entire cost
Co‐sponsoring a group through a donation of $400 or more
Making a general donation of any amount in support of the Parade
Sponsors and co‐Sponsors will receive:
A large banner bearing the name of your organization carried by volunteer parade ambassadors
(or by members of your organization if you prefer) that will precede the sponsored group in the
parade. Banners this year will include a “Boston Strong” ribbon in remembrance of the
marathon bombing victims from Patriots’ Day last year.
Recognition from the reviewing stand and in printed local media.
For answers to questions regarding sponsoring, co‐sponsoring or making a general donation, please
contact Dick Michelson at 781‐862‐1034. Please note that the deadline for the enclosed sponsorship
form and payment is Tuesday, April 1, 2014. Your check should be made payable to:
Town of Lexington
Patriots’ Day Gift Account
c/o Selectmen’s Office
1625 Massachusetts Avenue
Lexington, MA 02420
The Town Celebrations Committee would like to thank those businesses that have been Parade
supporters in the past, and we hope that you will give generously again this year. We would also like to
encourage those who have not yet contributed to the parade to consider becoming a sponsor this year.
A banner in this beloved and well‐attended parade is a tremendous show of support for and
involvement in your community.
Sincerely,
Suzie Barry, Chairman