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Minutes of the Community Preservation Committee
Thursday, October 31, 2013
3:00 pm, Selectmens Meeting Room
Cary Memorial Building, 1605 Massachusetts Avenue
Present:
Committee Members:
Marilyn Fenollosa, Chair; Richard Wolk, Vice-Chair, Richard Canale,
Norman Cohen, David Horton, Jeanne Krieger, Leo McSweeney, Robert Pressman and Sandra
Shaw.
Administrative Assistant
: Nathalie Rice
Also in attendance was David Kanter, Vice-Chair of the Capital Expenditures Committee (CEC).
The meeting was called to order at 3:07 pm. by Ms. Fenollosa.
1.Lincoln Park Field Improvements, $200,000.
Presenting this request was David
Pinsonneault, Operations Manager for DPW, Chris Filadoro, Public Grounds Supervisor, and
Karen Simmons, Director of Recreation. Peter Coleman, Recreation Supervisor, was also in
attendance. Mr. Filadoro commenced the discussion and explained that the project was
similar to the FY14 project for which the CPC approved funding. In FY15, work would be
completed on Lincoln Park Field 2 in the same manner CPA funds would be used for laser
grading, replacement of subsoil and limited drainage work around the exterior of the field,
but not for the replacement of the artificial turf. Mr. Pinsonneault noted that the parking area
would also be rehabilitated to reduce drainage problems. He noted that the increase in the
FY15 funding request ($50,000 over FY14) was due to the bidding process and the need for
additional drainage work. Ms. Fenollosa noted that work on parking lots might not fall
within the CPA statute, and said she would ask Town Counsel to review this aspect of the
project. There was a general discussion of the project, which included wetlands permitting,
user fees, the general availability of fields, and whether the current contractor could do the
FY`15 work. The CPC voted in a straw poll to support the project t (9-0) subject to Town
Counsels review.
2.Park and Playground Improvements, $65,000
The same team from DPW and Recreation
presented this proposal, and Mr. Coleman remained for the discussion. Mr. Filadoro
explained that the Playground Improvements in FY15 would be to the Garfield Playground.
This Improvement project is part of a multi-year program, with improvements being planned
to the Marvin Park in FY16 and to Sutherland Park in FY17. Mr. Filadoro stated that
renovation included the installation of safety surfacing under and around the playground
structures and new swings and other playground equipment. It also included signage, park
benches and trash barrels. Ms. Fenollosa questioned whether trash barrels were eligible since
they are an unfixed item, to which Mr. Pinsonneault explained that the barrels are set in the
ground and are immovable. Town Counsel will consider this matter in the course of his
project review. Mr. Kanter of the CEC noted that there is not a D&E component to this
project, because the contractor does the design work as part of the bid process. The CPC
voted (9-0) in a straw vote to approve this project.
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3.Park Improvements Athletic Fields, $100,000
- The same team from DPW and
Recreation presented this proposal, with Mr. Coleman remaining for the discussion. Mr.
Filadoro addressed this project, explaining that it involved rehabilitation to the multipurpose
field at the Clarke School. (The application for this project notes that the last renovation to
the field was in 2000.) The work on the field would include regrading and crowning, but no
drainage work or replacement of fill. It does involve the installation of signage, benches and
trash barrels, the latter again needing Town Counsel review. The CPC voted (9-0) in a straw
vote to approve this project.
4.Hard Court Resurfacing - $85,000
This project was presented and attended by the team
mentioned previously. Mr. Filadoro explained that the project involved resurfacing, painting
and striping the Gallaher tennis courts and the Clarke Middle School tennis courts, as well as
the replacement of some of the tennis equipment. There was a discussion of the specific
equipment, and Ms. Fenollosa noted that the CPC would not be able to approve moveable
items such as tennis nets. The posts may be fundable, however. The CPC voted in a straw
vote to approve the project (9-0).
5.Hastings Park Gazebo Repairs/Overhead Wires, $3,120,000
Mr. Pinsonneault presented
this project, stating that it was a two-part application. The first part was the rehabilitation of
the Gazebo itself, which would include renovation of the railing, the stairs and the electrical
system. In FY14, the design phase of this project was funded from the tax levy. (This project
was submitted to the CPC for FY14 funding and ultimately withdrawn.) In FY15, the
renovations would also include making the Gazebo handicapped accessible by regrading the
area from Lincoln Street to the Gazebo. Ms. Fenollosa reminded Mr. Pinsonneault that as
required by the CPA statute, the rehabilitation would have to comply with the Secretary of
the Interior's Standards, including replacement of missing or damaged elements with like
materials (wood). In regards to the handicapped access, Mr. Pinsonneault said regarding of
the swale adjacent to the Gazebo would provide handicapped access and eliminate the need
to construct a wooden ramp. The surface of the access would be stone dust or another
suitable compressible material. Mr. Pinsonneault said that the cost of the renovations and the
handicapped access would be $120,000, of which $15,000 would be design and project
administration. Mr. Pinsonneault reported that he would be meeting with the HDC in regard
to the changes to the Gazebo and Hastings Park. He added that he would need elevations and
a design before doing so. Mr. Kanter of the CEC noted that his Committee would also need a
final construction budget with their submittal. Members took a straw vote on this portion of
the project and voted approval (8-1), with Mr. Pressman stating his desire for further
information.
Mr. Pinsonneault explained that part two of the Gazebo project would be installing
underground wires where they presently are above ground from Worthen Road to the
Gazebo. Currently, the wires prevent certain types of recreational and community use
specifically the carnival. During the carnival, the area under the wires is blocked off and is
unusable. Mr. Pinsonneault addressed the high estimate, roughly $1 million per pole, stating
that it was NSTARs best estimate at the moment and could be expected to be even higher.
There was a general discussion of the cost/benefit of the project. The CPC took a straw vote
and voted (0-9) not to approve this project for recommendation to Town Meeting.
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6.Appropriation of State Surplus Funds at Special Town Meeting
Mr. Addelson,
Assistant Town Manager for Finance, addressed this item. The Town will be receiving
additional State Matching funds due to the amendments approved in July of 2011. Mr.
Addelson proposed appropriating these funds at Special Town meeting to enable them to be
available for FY14 costs specifically the Interim Renovations to the Community Center. He
said the exact amount of the surplus is not yet known, but he had conservatively estimated it
at $824,273. He presented a chart of how the funds would be appropriated 10% to each
bucket ($82,427) and the remainder to the Unbudgeted Reserve ($576,991). The Committee
discussed this proposal and agreed that it would be best to appropriate the funds to the FY14
budget. The Committee voted (9-0) to approve Mr. Addelsons recommendations for
appropriation of the State Surplus funds at the upcoming Special Town Meeting.
7.Approval of CPC Report for Special Town Meeting
The Committee voted (9-0) to
approve the CPC Report to Special Town Meeting. It will be available online on and at the
st
Police Station on November 1
.
The meeting was adjourned at 4:45 pm.
The following documents were presented at the meeting:
1. Proposed Supplemental Appropriation Article 2(d): November 2013 STM, submitted by
Mr. Addelson, Assistant Town Manager for Finance.
Respectfully submitted,
Nathalie Rice
Administrative Assistant
Community Preservation Committee
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