HomeMy WebLinkAbout2013-12-03-Budget PresentationsSELECTMEN’S MEETING
Tuesday, December 3, 2013
Selectmen Meeting Room
8:30 a.m.
AGENDA
8:30 a.m. FY2015 Budget Presentations
1. Public Works
2. Town Clerk
3. Selectmen
4. Committees
5. Town Manager/Human Resources
6. Tax Classification Rate Setting
10:30 noon ADJOURN
Hearing Assistance Devices Available on Request
All agenda times and the order of items are approximate and subject to change.
Department of Public Works Requested Budget
Fiscal Year 2015
Submitted by:
William Hadley, Director of Public Works
Board of Selectmen Presentation
December 3rd, 2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram:3100-3500 DPW General Fund
Budget Overview:
Department Goals
Mission: The Department of Public Works is a professional team dedicated to enhancing the quality of life in Lexington and supporting the
Town's core values. We make every effort to maximize the efficient, effective use of our resources in the support, maintenance and upkeep of
the infrastructure, public lands, and programs. We are committed to public safety and providing prompt, courteous quality service to our
customers and each other.
2. Support implementation of GIS.
5. Continue the regular tree planting program.
1.Finish the American Public Works Association Accreditation process.
3. Explore long-term alternative disposal options for refuse disposal and collection.
4. Work with the Energy Committee to improve energy efficiency and savings.
The Department of Public Works FY2015 All Funds budget of $9,258,961 is comprised of five subprograms (DPW
Administration/Engineering, Highway Maintenance, Public Grounds, Environmental Services). The FY2015 request represents an overall
increase of $250,515 or 2.78%. The All Funds budget is inclusive of the Compost, Minuteman Household Hazardous Product (MHHP), Burial
Containers and Tree revolving funds. Less these revolving funds, the General Fund budget request is $8,540,004, which is a $233,187 or
2.81% increase from the FY2014 budget.
Personal Services are increasing $195,583 or 5.41% in the All Funds budget, and $190,762 or 5.6% in the General Fund budget. Collective
bargaining contracts are in place until June 30, 2015.
The FY14 Appropriation for Compensation is not inclusive of cost of living increases associated with employee contractual settlements that
were made subsequent to the 2013 Annual Town Meeting. Were these increases to be accounted for in the FY2014 Appropriation (budgeted
for separately under the Salary Adjustment Account) then the underlying change in General Fund Compensation would reflect a 2.41%
increase rather than the 5.6% increase shown in the table below.
Departmental Expenses are increasing $82,125 or 1.56% in the All Funds budget, and by $42,425 or 0.87% in the General Fund budget.
The Public Works program contains all DPW divisions and is the largest municipal department. The services provided by Public Works
include the maintenance, repair, and construction of the Town's infrastructure, roads, equipment, and property. The Department of Public
Works is responsible for 284 lane miles of road, 154 miles of water mains, 34 miles of trunk sewer lines, 119 miles of street sewer lines, 4,700
catch basins, 141 pieces of equipment, 9 parks, 4 cemeteries, the Pine Meadows golf course, and the 5.5 mile-long Jack Eddison Memorial
Bikeway. Public Works supports Town functions through the maintenance and repair of facilities such as playing fields, and the bikeway.
This program also includes the Town's water and sewer operations, which function as separate enterprise funds and are shown in separate
enterprise budgets.
DPW Administration/Engineering: This subprogram includes DPW Administration, Engineering and Street Lighting and is $1,513,710
which is a $45,931 or 3.13% increase over the FY2014 budget.
The DPW Administration element is increasing $21,755 or 4.04%. The Engineering Division is increasing $14,812 or 2.27%. The Street
Light budget is increasing by $9,364, or 3.37%.
Highway: This subprogram is comprised of Highway Maintenance, Road Machinery, and Snow Removal. The FY2015 budget request is
$3,060,353 which is an increase of $66,681 or 2.23%. The Highway Division is increasing $39,311 or 3.38%. The Road Machinery Division
is increasing $21,188 or 2.87%. The Snow Removal Budget is increasing $6,182 or 0.57%.
Public Grounds: Public Grounds subprogram is requesting a total of $1,722,988, an increase of $70,372 or 4.26% from FY2014. The Parks
Division is increasing $39,566 or 4.02%. The Forestry Division is increasing $15,403 or 4.40%. Included in Forestry is the Tree Revolving
Fund budget, which is $25,000. The Cemetery Division is increasing $15,403 or 4.84%. Included in Cemetery is the Burial Containers
Revolving Fund, which is $40,000.
Environmental Services: The Environmental Services Division includes the elements Refuse Collection and Disposal, and Recycling. The
request for this subprogram is $2,961,910 which reflects a $67,532 or a 2.33% increase. The Refuse Collection budget is $779,561, which
reflects a $15,285 or 2% increase. The Recycling General Fund budget is $854,992 which reflects a $16,718 or 1.99% increase. Within
Recycling, a separate budget funds the Compost Facility operations through the DPW Compost Revolving Account, described below. The
Refuse Disposal budget request is $673,400, which reflects an $18,200 or 2.78% increase over FY2014.
Compost Revolving Fund: The DPW Compost Revolving Fund request is for $472,194 which is a $10,565, or a 2.29% increase. This
budget includes an increase in: wages for seasonal employees; benefits for the Superintendent, Compost Facility Foreman, Heavy
Equipment Operator; overtime for weekend hours, as well as expenses to operate the facility. It also includes an increase of $32,200 in
Contractual Services to provide grinding of Arlington yardwaste; revenue from Arlington supports the increase.
DPW Summary 1 11/26/2013
Committee Representation
Program Improvement Requests Division FY 2015
Engineering Inspector 3120 - Engineering $65,020
Top Dressing 3310 - Parks $8,000
Tree Planting Program 3320 - Forestry $45,000
Heavy Equipment Operator 3400 - Env Services $40,206
Regulatory Sign Upgrades 4220 - Highway $24,462
Sub-total 3000 by request 182,688$
Compensation 105,226$
Benefits*-$
Expenses 77,462$
Sub-total 3000 by Category 182,688$
*Benefits numbers for FY2015 are still being formulated by Human Resources.
Along with the day to day duties of DPW staff, many are also actively involved or work with Town committees. Those committees include the Permanent
Building Committee, the Traffic Safety Advisory Committee, the Tree Committee, the Center Committee, the Water / Sewer Abatement Board, the Sidewalk
Committee, the Capital Expenditures Committee, the Energy Committee, the Electric Utility Ad-Hoc Committee, the Traffic Mitigation Group, the
Transportation Advisory Committee, the Bike Path Committee, and the Recreation Committee. These, and other staff, also work collaboratively on internal
committees and teams.
DPW Summary 2 11/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 3000 Public Works
Budget Summary
Funding Sources FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Estimated Estimated Increase Increase
Tax Levy 7,194,333$ 7,541,540$ 7,553,729$ 7,783,605$ 229,876$ 3.04%
Enterprise Funds (Indirects)669,602$ 657,599$ 562,367$ 562,367$ -$ 0.00%
Fees & Charges - - - - - -
Parking Fund 140,544$ 33,688$ 35,070$ 41,471$ 6,402$ -
Cemetery Trust 120,000$ 120,000$ 105,000$ 105,000$ -$ 0.00%
Charges for Service 4,236$ 4,164$ 3,480$ 3,760$ 280$ -
Licenses & Permits 46,058$ 43,864$ 43,800$ 43,800$ -$ 0.00%
Lexpress Fares 89,000$ -$ -$ -$ -$ -
TDM Allocation 72,000$ -$ -$ -$ -$ -
Revolving Funds - - - - - -
Burial Containers 34,468$ 25,893$ 40,000$ 40,000$ -$ 0.00%
Compost Operations 441,429$ 361,953$ 465,000$ 473,957$ 8,957$ 1.93%
Tree 4,470$ 9,577$ 25,000$ 25,000$ -$ 0.00%
MMHP 107,968$ 120,356$ 175,000$ 180,000$
Grants (MBTA)80,000$ -$ -$ -$ -$ -
Total 3100-3500 DPW All Funds 9,004,107$ 8,918,633$ 9,008,445$ 9,258,961$ 250,515$ 2.78%
Appropriation Summary (All Funds)FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Compensation 3,567,699$ 3,693,607$ 3,616,456$ 3,812,040$ 195,583$ 5.41%
Expenses 5,353,728$ 5,140,531$ 5,257,279$ 5,339,404$ 82,125$ 1.56%
Benefits 38,025$ 41,089$ 54,222$ 56,557$ 2,335$ 4.31%
Debt Service (Revolving Fund)44,655$ 43,406$ 80,488$ 50,960$ (29,528)$ -36.69%
Total 3100-3500 DPW 9,004,107$ 8,918,633$ 9,008,445$ 9,258,961$ 250,515$ 2.78%$ #DIV/0!
Program Summary (All Funds)FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Total 3110 Administration 552,310$ 527,682$ 538,670$ 560,425$ 21,755$ 4.04%
583,876$ 558,353$ 651,328$ 666,140$ 14,812$ 2.27%
Total 3130 Street Lighting 275,521$ 375,126$ 277,781$ 287,145$ 9,364$ 3.37%
1,089,896$ 1,094,113$ 1,163,769$ 1,203,080$ 39,311$ 3.38%
727,204$ 729,113$ 738,369$ 759,557$ 21,188$ 2.87%
603,900$ 1,448,923$ 1,091,534$ 1,097,716$ 6,182$ 0.57%
Total 3230 (A) October Storm 290,590$ 138,153$ -$ -$ -$ -
916,976$ 872,716$ 983,643$ 1,023,209$ 39,566$ 4.02%
269,262$ 276,821$ 350,449$ 365,852$ 15,403$ 4.40%
296,400$ 296,564$ 318,524$ 333,926$ 15,403$ 4.84%
Total 3410 Refuse Collection 758,867$ 749,290$ 764,276$ 779,561$ 15,285$ 2.00%
Total 3420 Recycling 1,350,587$ 1,284,293$ 1,474,902$ 1,508,949$ 34,047$ 2.31%
Total 3430 Refuse Disposal 573,879$ 567,485$ 655,200$ 673,400$ 18,200$ 2.78%
Total 3510 Lexpress 570,842$ -$ -$ -$ -$ -
Total 3520 Parking Operations 143,999$ -$ -$ -$ -$ -
Total 3100-3500 DPW All Funds 9,004,107$ 8,918,633$ 9,008,445$ 9,258,961$ 250,515$ 2.78%
-$ #DIV/0!
Total 3210 Highway
Total 3310 Parks
Total 3320 Forestry
Total 3330 Cemetery
Total 3230 Snow Removal
Total 3120 Town Engineering
Total 3220 Road Machinery
DPW Summary 3 11/26/2013
Object Code Summary (All Funds)FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Salaries & Wages 3,244,000$ 3,211,764$ 3,316,676$ 3,497,860$ 181,184$ 5.46%
Overtime 323,699$ 481,843$ 299,780$ 314,180$ 14,400$ 4.80%
Personal Services 3,567,699$ 3,693,607$ 3,616,456$ 3,812,040$ 195,583$ 5.41%
Contractual Services 4,102,610$ 3,744,528$ 3,755,846$ 3,836,669$ 80,823$ 2.15%
Utilities 331,000$ 353,832$ 435,811$ 441,505$ 5,694$ 1.31%
Supplies 816,765$ 963,502$ 984,047$ 996,855$ 12,808$ 1.30%
Small Capital 103,352$ 78,669$ 81,575$ 64,375$ (17,200)$ -21.08%
Expenses 5,353,728$ 5,140,531$ 5,257,279$ 5,339,404$ 82,125$ 1.56%
Benefits 38,025$ 41,089$ 54,222$ 56,557$ 2,335$ 4.31%
Debt 44,655$ 43,406$ 80,488$ 50,960$ (29,528)$ -36.69%
Total 3100-3500 DPW All Funds 9,004,107$ 8,918,633$ 9,008,445$ 9,258,961$ 250,515$ 2.78%
Object Code Summary (General Fund)FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Salaries & Wages 3,077,892$ 3,033,606$ 3,127,508$ 3,303,870$ 176,362$ 5.64%
Overtime 297,937$ 455,818$ 278,780$ 293,180$ 14,400$ 5.17%
Personal Services 3,375,829$ 3,489,424$ 3,406,288$ 3,597,050$ 190,762$ 5.60%
Contractual Services 3,520,439$ 3,561,807$ 3,469,846$ 3,513,469$ 43,623$ 1.26%
Utilities 331,000$ 353,832$ 435,811$ 441,505$ 5,694$ 1.31%
Supplies 772,262$ 917,257$ 913,297$ 923,605$ 10,308$ 1.13%
Small Capital 45,652$ 78,669$ 81,575$ 64,375$ (17,200)$ -21.08%
Expenses 4,669,354$ 4,911,566$ 4,900,529$ 4,942,954$ 42,425$ 0.87%
Benefits -$ -$ -$ -$ -$ -
Debt -$ -$ -$ -$ -$ -
Total 3100-3500 DPW General Fund 8,045,183$ 8,400,989$ 8,306,817$ 8,540,004$ 233,187$ 2.81%
Approp Summary (General Fund)FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Compensation 3,375,829$ 3,489,424$ 3,406,288$ 3,597,050$ 190,762$ 5.60%
Expenses 4,959,943$ 4,911,431$ 4,900,529$ 4,942,954$ 42,425$ 0.87%
Total 3100-3500 DPW General Fund 8,335,773$ 8,400,854$ 8,306,817$ 8,540,004$ 233,187$ 2.81%
Approp Summary (Non-Gen Fund)FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Compensation 191,870$ 204,184$ 210,168$ 214,990$ 4,822$ 2.29%
Total 3420 Recycling: Compost 191,870$ 204,184$ 210,168$ 214,990$ 4,822$ 2.29%
Expenses 393,784$ 229,101$ 356,750$ 396,450$ 39,700$ 11.13%
Total 3320 Forestry 4,470$ 9,577$ 25,000$ 25,000$ -$ 0.00%
Total 3330 Cemetery 34,468$ 25,893$ 40,000$ 40,000$ -$ 0.00%
Total 3420 Recycling: Compost 166,879$ 73,274$ 116,750$ 151,450$ 34,700$ 29.72%
Total 3420 Recycling: MMHP 107,968$ 120,356$ 175,000$ 180,000$
Total 3510 MBTA Grant 80,000$ -$ -$ -$ -$ 0.00%
Benefits 38,025$ 41,089$ 54,222$ 56,557$ 2,335$ 4.31%
Total 3420 Recycling: Compost 38,025$ 41,089$ 54,222$ 56,557$ 2,335$ 4.31%
Debt 44,655$ 43,406$ 80,488$ 50,960$ (29,528)$ -36.69%
Total 3420 Recycling: Compost 44,655$ 43,406$ 80,488$ 50,960$ (29,528)$ -36.69%
Total 3100-3500 DPW General Fund 668,335$ 517,779$ 701,628$ 718,957$ 17,329$ 2.47%
DPW Summary 4 11/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget RequestsDepartmental Budget Requests
Program: 3000 Public Works 3100-3500 DPW General Fund
Authorized/Appropriated Staffing
FY 2012 FY 2013 FY 2014 FY2015
Budget Budget Budget Request
Department of Public Works - General Fund
Director of Public Works 1111
Manager of Operations 1111
Management Analyst 0.6 0.6 0.6 0.6
Office Manager 1111
Municipal Clerk 0.6 0 0 0
Department Account Clerk1 2.6 2.6 2.6 2.6
Department Clerk - Pub Grounds/Cemetery 1111
Department Lead Clerk 1111
Town Engineer 1111
Assistant Town Engineer 1111
Senior Civil Engineer 1111
Engineering Assistant 3333
Engineering Aide 0.7 0.7 0.7 0.7
Supt of Equipment, Highways & Drains 1111
Crew Chief 7666
Laborer 0000
Heavy Equipment Operators 12 10 10 10
Grader/Shovel Operator 1111
Information Coordinator 1111
Seasonal Laborer 1.8 2.2 2.2 2.2
Highways and Drains Foreman 1111
Equipment Foreman 1111
Mechanic 3444
Superintendent of Public Grounds 1111
Laborer-Truck Driver 1333
Leadmen 6777
Senior Arborist 2222
Tree Climber 1122
Cemetery Foreman 1111
Transportation Coordinator**1000
Parking Attendant Supervisor**0.4 0 0 0
Parking Attendant**2.3 0 0 0
Department of Public Works - Compost Revolving Fund
Superintendent of Environmental Services 1111
Crew Chief 0111
Heavy Equipment Operators 2111
Seasonal Laborer 0.7 0.7 0.7 0.7
Total FTE 63.7 60.8 61.8 61.8
Total FT/PT 55 FT/17 PT 56 FT/10 PT 57 FT/10 PT 57 FT/10 PT
Explanatory Notes
1FT Dept. Acct. Clerk shown as 0.6 from General Fund; 0.4 is charged to Water and Sewer Enterprise.
** Lexpress moved to Human Services in FY2013, Parking Attendant Supervisor & Attendants, moved to Police Dept in FY2013
Auth Staff Comb 5 11/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 3000 Public Works 3100-3500 DPW General Fund
Authorized/Appropriated Staffing FY 2012 FY 2013 FY 2014 FY 2015
Budget Budget Budget Request
Element 3110: DPW Administration
Director of Public Works 1111
Manager of Operations 1111
Management Analyst 0.6 0.6 0.6 0.6
Office Manager 1111
Department Lead Clerk 1111
Department Account Clerk*2.6 2.6 2.6 2.6
sub-total FTE 7.2 7.2 7.2 7.2
sub-total FT/PT 6FT/2 PT 6FT/2 PT 6 FT/2 PT 6 FT/2 PT
Element 3120: Engineering
Town Engineer 1111
Assistant Town Engineer 1111
Senior Civil Engineer 1111
Engineering Assistant 3333
Engineering Aide 0.7 0.7 0.7 0.7
sub-total FTE 6.7 6.7 6.7 6.7
sub-total FT/PT 6 FT/1 PT 6 FT/1 PT 6 FT/1 PT 6 FT/1 PT
Total FTE 13.9 13.9 13.9 13.9
Total Full/Part Time 12 FT/3 PT 12 FT/3 PT 12 FT/3 PT 12 FT/3 PT
*1 FT Clerk split between DPW, Water & Sewer
FY 2012 FY 2013 FY 2014 FY 2015
Budget Budget Budget Request
Element 3210: Highway Maintenance
Supt. of Equipment, Highways & Drains 1111
Highway Foreman 1111
Crew Chief 2222
Laborer/Truck Driver 0101
Heavy Equipment Operators 4454
Leadman 3222
Gradel/Shovel Operator 1111
Information Coordinator 1111
Seasonal Laborer 1111
sub-total FTE 14 14 14 14
sub-total FT/PT 13 FT/2 PT 13 FT/2 PT 13 FT/2 PT 13 FT/2 PT
Element 3220: Road Machinery
Equipment Foreman 1111
Mechanic 3444
sub-total FTE 4 5 5 5
sub-total FT/PT 4 FT/0 PT 4 FT/0 PT 5 FT/0 PT 5 FT/0 PT
Total FTE 18 19 19 19
Total Full/Part Time 17 FT/2 PT 17 FT/2 PT 18 FT/2 PT 18 FT/2 PT
Auth Staff Broken Out 6 11/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 3000 Public Works 3100-3500 DPW General Fund
FY 2012 FY 2013 FY 2014 FY 2015
Budget Budget Budget Request
Element 3310: Parks Division
Superintendent of Public Grounds 1111
Crew Chief 4433
Leadman 2244
Heavy Equipment Operator 8642
Laborer-Truck Driver 0235
sub-total FTE 15 15 15 15
sub-total FT/PT 15 FT/0 PT 15 FT/0 PT 15 FT/0 PT 15 FT/0 PT
Element 3320: Forestry Division
Crew Chief 1111
Senior Arborist 2222
Laborer-Tree Climber 1122
Seasonal Laborer*0.6 0.6 0.6
sub-total FTE 4 4 5.6 5.6
sub-total FT/PT 4 FT/0 PT 4 FT/0 PT 5 FT/2 PT 5 FT/2 PT
Element 3330: Cemetery Division
Cemetery Foreman 1111
Crew Chief 0000
Leadman 1111
Heavy Equipment Operator 1111
Department Clerk 1111
Seasonal Laborer 0.6 0.6 0.6 0.6
sub-total FTE 4.6 4.6 4.6 4.6
sub-total FT/PT 4 FT/2 PT 4 FT/2 PT 4 FT/2 PT 4 FT/2 PT
Total FTE 23.6 23.6 25.2 25.2
Total Full/Part Time 23 FT/2 PT 23 FT/2 PT 23 FT/4 PT 23 FT/4 PT
*Seasonal Laborers in 3320 Forestry have been funded since FY2013.
FY 2012 FY 2013 FY 2014 FY 2015
Budget Budget Budget Request
Element 3420: Recycling (Compost Facility)
Superintendent of Environmental Services 1111
Crew Chief 2111
Heavy Equipment Operator**0111
Seasonal Attendant 0.7 0.7 0.7 0.7
sub-total FTE 3.7 3.7 3.7 3.7
sub-total FT/PT 2 FT/1 PT* 2 FT/1 PT* 3 FT/1 PT* 3 FT/1 PT*
Total FTE 3.7 3.7 3.7 3.7
Total Full/Part Time 2 FT/1 PT 2 FT/1 PT 3 FT/1 PT 3 FT/1 PT
**Additional appropriation in FY13
Auth Staff Broken Out 7 11/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 3000 Public Works 3100-3500 DPW General Fund
FY 2012 FY 2013 FY 2014 FY 2015
Budget Budget Budget Request
Element 3510: Lexpress**
Transportation Coordinator*0.5 0 0 0
Municipal Clerk 0.3 0 0 0
sub-total FTE 0.8 0 0 0
sub-total FT/PT 1 FT/1 PT 1 FT/1 PT 0 FT/0 PT 0 FT/0 PT
Element 3520: Parking Operations+
Transportation Coordinator*0.5 0 0 0
Municipal Clerk 0.3 0 0 0
Parking Attendant Supervisor 0.4 0 0 0
Parking Attendant 2.3 0 0 0
sub-total FTE 3.5 0 0 0
sub-total FT/PT 0 FT/8 PT 0 FT/8 PT 0 FT/0 PT 0 FT/0 PT
Total FTE 4.3 0 0 0
Total Full/Part Time 1 FT/9 PT 1 FT/9 PT 0 FT/0 PT 0 FT/0 PT
Total FTE 63.5 60.2 61.8 61.8
Total Full/Part Time 55 FT/17 PT 55 FT/17 PT 57 FT/10 PT 57 FT/ 10 PT
Explanatory Notes
*The positions shown in Element 3420: Recycling are paid from the DPW Revolving Account.
**Lexpress moved to Human Svcs in 2013
+Parking Operations moved to Police Dept 2013
Auth Staff Broken Out 8 11/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program 3000 Public Works Subprogram:3100 DPW Admin/Engineering
Element:3110 DPW Administration
Budget Description:
Division Goals:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 DPW ADMIN REG WAGES 458,075$ 445,438$ 452,810$ 470,681$ 17,870$ 3.95%
51120 DPW ADMIN OTHER COMP -$ -$ -$ -$ -
51130 DPW ADMIN OVERTIME 1,983$ -$ -$ -$ -$ -
51144 DPW ADMIN LONGEVITY 260$ 399$ 1,400$ 1,000$ (400)$ -28.57%
51150 REGULAR PART-TIME WAGES 44,469$ 42,306$ 38,110$ 41,894$ 3,784$ 9.93%
51512 STIPENDS 16,369$ 16,105$ 16,100$ 16,600$ 500$ 3.11%
Sub-total Compensation 521,156$ 504,247$ 508,420$ 530,175$ 21,755$ 4.28%
52110 DPW ADMIN CONT SVC 3,072$ 1,697$ 2,500$ 2,500$ -$ 0.00%
52111 PRINTING/FORMS 252$ 506$ 600$ 500$ (100)$ -16.67%
52120 PROFESSIONAL SERVICES -$ 624$ 2,100$ 2,100$ -$ 0.00%
52125 ADVERTISING 698$ 12$ 1,000$ 725$ (275)$ -27.50%
52142 EQUIPMENT SERVICE & REPAIR -$ -$ -$ -$ -$ -
52180 CATERING 2,084$ 1,326$ 1,000$ 1,250$ 250$ 25.00%
52181 DRUG & ALCOHOL TESTING 2,282$ 3,775$ 4,000$ 4,000$ -$ 0.00%
52183 31$ 235$ 50$ 100$ 50$ 100.00%
52185 POSTAGE & MAILING 6$ 83$ 50$ 75$ 25$ 50.00%
52186 PROF DEV & TRAINING 795$ -$ 1,550$ 1,550$ -$ 0.00%
52187 -$ 966$ 1,300$ 1,300$ -$ 0.00%
52188 SEMINARS/WKSHOPS/CONF.6,710$ 3,468$ 5,200$ 5,200$ -$ 0.00%
52200 DPW ADMIN UTILITIES -$ -$ -$ -$ -$ -
52207 CELLPHONE/PAGERS 1,740$ 1,346$ 1,700$ 1,550$ (150)$ -8.82%
54100 DPW ADMIN SUPPLIES 6,451$ 1,529$ 500$ 1,100$ 600$ -
54111 OFFICE SUPPLIES 4,424$ 5,111$ 5,600$ 5,600$ -$ 0.00%
54113 MEMBERSHIP/DUES/LICNS. & SUBSCR 1,466$ 1,611$ 2,600$ 1,700$ (900)$ -34.62%
54160 CLOTHING & SAFETY EQUIPMENT 1,143$ 1,144$ 500$ 1,000$ 500$ 100.00%
54706 OFFICE EQUIPMENT -$ -$ -$ -$ -$ -
Sub-total Expenses 31,154$ 23,435$ 30,250$ 30,250$ -$ 0.00%
Total 3110 DPW Administration 552,310$ 527,682$ 538,670$ 560,425$ 21,755$ 4.04%
MILEAGE
TRAVEL
Object Description
DPW Administration staff plans, manages, coordinates, schedules and directs the department's activities. The duties of Administrative
staff include preparing budgets, monitoring expenditures, developing bid specifications for DPW procurement, responding to citizens'
questions and concerns, evaluating work performance, scheduling work assignments and collective bargaining. Staff works closely with
many other departments including the Public Facilities Department located within the same building.
Administration staff work with several committees: Permanent Building, Center, Sidewalk, Capital Expenditures, Conservation, Energy,
Electric Utility Ad-Hoc, and Bike Path.
1. Finalize the American Public Works Association self assessment portion of the Accreditation process.
2. Continue to streamline Operations and Administration office assignments and functions for efficiency.
The DPW Administration FY15 total budget request of $560,425 reflects a $21,755 or 4.04% from FY14. The compensation line is
increasing $21,755 or 4.28%. The FY14 Appropriation for Compensation is not inclusive of cost of living increases associated with
employee contractual settlements that were made subsequent to the 2013 Annual Town Meeting. Were these increases to be accounted
for in the FY2014 Appropriation (budgeted for separately under the Salary Adjustment Account) then the underlying change in
Compensation would reflect a 1.18% increase rather than the 4.28% increase shown in the table below.
3110 - DPW Admin 9 11/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3100 DPW Admin/Engineering
Element:3120 Engineering
Budget Description:
Division Goals:
2. Increase patching oversight for private contractors.
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 REGULAR WAGES 462,236$ 463,855$ 463,310$ 487,624$ 24,314$ 5.25%
51120 OTHER COMPENSATION -$ -$ -$ -$ -$ -
51130 OVERTIME 12,171$ 1,148$ 3,200$ 3,264$ 64$ 2.00%
51144 LONGEVITY -$ -$ 1,400$ 1,800$ 400$ 28.57%
51150 REGULAR PART-TIME WAGES 33,206$ 34,564$ 38,968$ 41,832$ 2,864$ 7.35%
51151 SEASONAL PART-TIME WAGES -$ -$ -$ -$ -$ -
51512 STIPENDS -$ -$ -$ -$ -$ -
Sub-total Compensation 507,612$ 499,567$ 506,878$ 534,520$ 27,642$ 5.45%
52110 TOWN ENGINEER CONT SVC 9,257$ 291$ 5,000$ 5,000$ -$ 0.00%
52111 PRINTING/FORMS 42$ 49$ 50$ 50$ -$ 0.00%
52120 PROFESSIONAL SERVICES 59,041$ 48,215$ 130,000$ 115,000$ (15,000)$ -11.54%
52142 EQUIP-SERVICE & REPAIR 260$ 887$ 800$ 800$ -$ 0.00%
52183 MILEAGE 93$ 461$ 300$ 500$ 200$ 66.67%
52184 BINDING & ARCHIVING -$ -$ -$ -$ -$ -
52185 POSTAGE & MAILING 1$ 9$ 50$ 20$ (30)$ -60.00%
52186 PROF DEV & TRAINING 1,280$ 2,741$ 1,000$ 1,000$ -$ 0.00%
52187 TRAVEL -$ -$ -$ -$ -$ -
52188 SEMINARS/WORKSHOPS/CONFEREN 569$ 426$ 1,000$ 2,500$ 1,500$ 150.00%
54100 TOWN ENGINEER SUPPLIES 56$ 9$ -$ -$ -$ -
54111 OFFICE SUPPLIES 3,217$ 3,383$ 3,000$ 3,500$ 500$ -
54113 MEMBERSHIP/DUES/LICENSES &877$ 572$ 1,000$ 1,000$ -$ 0.00%
54160 CLOTHING & SAFETY EQUIPMENT 1,287$ 1,160$ 1,750$ 1,750$ -$ 0.00%
54500 SMALL EQUIPMENT 283$ 84$ 250$ 250$ -$ 0.00%
54706 OFFICE EQUIPMENT -$ 500$ 250$ 250$ -$ 0.00%
Sub-total Expenses 76,263$ 58,786$ 144,450$ 131,620$ (12,830)$ -8.88%
Total 3120 Engineering 583,876$ 558,353$ 651,328$ 666,140$ 14,812$ 2.27%
The Engineering Division provides engineering programs and support services to the DPW, other Town departments and many Town committees.
The Engineering Division is responsible for administering the Capital Budget for the Town's horizontal infrastructure including roadways, drainage,
water, sanitary sewer, dams and sidewalks. This includes conceptual planning and investigation, design, bidding and construction administration.
The division also issues permits, conducts inspections, provides consultant oversight, maintains public records and prepares and reviews bid
documents.
Object Description
Engineering staff work with the Traffic Safety Advisory Committee, the Traffic Mitigation Group, the Center Committee, Capital Expenditures
Committee, Conservation Commission, Planning Board, Bicycle Advisory Committee, Sidewalk Committee, Design Review Team, and the Energy
Committee.
1. Increase illicit discharge inspection efforts.
The overall Engineering budget is increasing by $14,812 or 2.27%. Compensation is increasing $27,642 or 5.45% from FY14. This increase is
driven by contractually obligated step increases, as well as by LMEA employee reclassification as per the results of the recent classification study
conducted by the Human Resources department. Additionally, the FY14 Appropriation for Compensation is not inclusive of cost of living increases
associated with employee contractual settlements that were made subsequent to the 2013 Annual Town Meeting. Were these increases to be
accounted for in the FY2014 Appropriation (budgeted for separately under the Salary Adjustment Account) then the underlying change in
Compensation would reflect a 2.89% increase rather than the 5.45% increase shown in the table below.
The professional services object line reflects NPDES Phase II stormwater requirements and environmental monitoring. There is a decrease in this
line of $15,000 that reflects the completion of the environmental monitoring at the police station resulting in an overall decrease of expenses by
$12,830 or 8.88%.
3120 - Engineering 10 11/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:3000 Public Works Subprogram:3100 DPW Admin/Eng
Element:3130 Street Lighting
Budget Description:
Division Goals:
2. Continue to work with the Energy Committee and Lighting Options Committee to find energy savings for street lights.
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51130 OVERTIME 11,699$ 16,940$ 9,115$ 10,000$ 885$ 9.71%
Sub-total Compensation 11,699$ 16,940$ 9,115$ 10,000$ 885$ 9.71%
52110 CONTRACTUAL SERVICES 32,688$ 3,300$ 1,500$ 1,500$ -$ 0.00%
52111 PRINTING/FORMS -$ -$ 100$ 100$ -$ 0.00%
52120 PROFESSIONAL SERVICES -$ -$ -$ -$ -$ -
52127 POLICE DETAILS 5,776$ 6,788$ 4,000$ 4,000$ -$ 0.00%
52140 LANDSCAPING MAINTENANCE -$ -$ -$ -$ -$ -
52142 EQUIP-SERVICE & REPAIR 3,136$ 121,386$ 30,000$ 35,000$ 5,000$ 16.67%
52180 CATERING/MEALS -$ -$ 200$ $200 -$ 0.00%
52182 LEASE AGREEMENTS 100,959$ 100,959$ 102,000$ $102,000 -$ 0.00%
52183 MILEAGE -$ -$ -$ -$ -$ -
52186 PROF DEV & TRAINING -$ -$ -$ -$ -$ -
52187 TRAVEL -$ -$ -$ -$ -$ -
52188 SEMINARS/WORKSHOPS/CONFERENCE -$ 2,190$ 2,000$ 2,000$ -$ 0.00%
52200 UTILITIES -$ -$ -$ -$ -$ -
52201 ELECTRICITY 114,370$ 118,451$ 117,845$ 119,845$ 2,000$ 1.70%
52207 CELLPHONE/PAGERS -$ -$ 321$ -$ (321)$ -100.00%
54100 SUPPLIES 2,653$ 2,522$ 600$ 500$ (100)$ -16.67%
54113 MEMBERSHIP/DUES/LICENSES &-$ -$ 100$ -$ (100)$ -100.00%
54160 CLOTHING & SAFETY EQUIPMENT 176$ -$ 1,000$ 1,000$ -$ 0.00%
54164 BULBS/FIXTURES 4,064$ 2,527$ 8,000$ 10,000$ 2,000$ 25.00%
54166 TOOLS/LUMBER/HARDWARE SUPPLY -$ 63$ 500$ 500$ -$ 0.00%
54174 VEHICLE PARTS -$ -$ -$ -$ -
54500 SMALL EQUIPMENT -$ -$ 500$ 500$ -$ 0.00%
Sub-total Expenses 263,822$ 358,186$ 268,666$ 277,145$ 8,479$ 3.16%
Total 3130 Street Lighting 275,521$ 375,126$ 277,781$ 287,145$ 9,364$ 3.37%
Object Description
The Forestry Division staff inspect and repair bulbs and sensors on the Town-owned streetlights. An outside contractor repairs all other electrical
outages including new lights, arms, poles and fixtures.
3. Continue to proactively maintain a cost effective lighting system which reduces outage frequency and down time and provides safety along
Lexington's roadways.
1. Explore options to better track street light outages and explore ways to enhance response time to outages.
The total Street Lighting budget is increasing by $9,364 or 3.37% from FY14. The town is still experiencing ongoing outages and warranty issues
with the new induction lights. This issue has been referred to legal counsel for potential litigation. Object code 52142 and 54164 have been
increased due to a need to repair induction lights. The FY14 kilowatt hours (kWh) was 779,408, we are estimating the FY15 kWh's to be
approximately the same amount. We are estimating the cost of a 5% increase to 0.1667/kWh. This results in a slight increase in the electricity
line. There remains a third party lease agreement in place to fund the new street light program reflected in line item 52182.
3130 - Street Lighting 11 11/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3000
Element:3210 Highway Maintenance
Budget Description:
Division Goals:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 REGULAR WAGES 560,046$ 549,418$ 629,912$ 663,372$ 33,461$ 5.31%
51120 HIGHWAY OTHER COMP -$ -$ -$ -$ -$ -
51130 OVERTIME 80,426$ 74,146$ 38,230$ 40,995$ 2,765$ 7.23%
51144 LONGEVITY -$ -$ 9,800$ 8,900$ (900)$ -9.18%
51150 REGULAR PART-TIME WAGES -$ -$ -$ -$ -$ -
51151 SEASONAL PART-TIME WAGES 22,058$ 21,760$ 25,279$ 25,279$ (0)$ 0.00%
51512 STIPENDS 3,500$ 3,200$ 5,300$ 5,300$ -$ 0.00%
Sub-total Compensation 666,029$ 648,524$ 708,521$ 743,846$ 35,325$ 4.99%
52110 CONTRACTUAL SERVICES 192,915$ 199,798$ 173,246$ 173,246$ -$ 0.00%
52111 PRINTING/FORMS -$ -$ -$ -$ -
52115 BROOK MAINTENANCE 53,847$ 66,288$ 100,000$ 100,000$ -$ 0.00%
52120 PROFESSIONAL SERVICES -$ 205$ -$ -$ -
52127 POLICE DETAILS 14,029$ 21,838$ 14,000$ 14,000$ -$ 0.00%
52128 ADVERTISING 218$ 595$ 2,700$ 2,700$ -$ 0.00%
52140 LANDSCAPING MAINTENANCE 2,150$ -$ 2,000$ 2,000$ -$ 0.00%
52142 EQUIPMENT SERVICE & REPAIR 8,108$ 2,445$ 6,200$ 6,200$ -$ 0.00%
52180 CATERING/MEALS 1,404$ 730$ 5,700$ 4,500$ (1,200)$ -21.05%
52181 DRUG TESTING 511$ -$ -$ -$ -$ -
52183 MILEAGE -$ -$ -$ -$ -$ -
52185 POSTAGE & MAILING -$ -$ -$ -$ -$ -
52186 PROF DEV & TRAINING -$ -$ -$ -$ -$ -
52187 TRAVEL 54$ 218$ 500$ 1,700$ 1,200$ 240.00%
52188 SEMINARS/WORKSHOPS/CONFEREN 2,023$ 745$ 1,600$ 1,600$ -$ 0.00%
52200 HIGHWAY UTILITIES -$ -$ -$ -$ -$ -
52201 ELECTRICITY 11,130$ 10,009$ 17,000$ 20,985$ 3,985$ 23.44%
52207 CELLPHONE/PAGERS 4,208$ 2,994$ 2,000$ 2,000$ -$ 0.00%
54100 SUPPLIES 80,159$ 70,261$ 51,000$ 51,000$ -$ 0.00%
54111 OFFICE SUPPLIES 187$ 1,283$ 350$ 350$ -$ 0.00%
54113 MEMBERSHIP/DUES/LICENSES &910$ 1,068$ 700$ 700$ -$ 0.00%
54161 CHEMICALS & CLEANING SUPPLIES -$ 106$ 900$ 900$ -$ 0.00%
54163 PIPES & FITTINGS -$ -$ 100$ 100$ -$ 0.00%
54164 SIGNAL BULBS & FIXTURES 593$ 240$ 700$ 700$ -$ 0.00%
54166 TOOLS/LUMBER/HARDWARE SUPPL 6,373$ 7,088$ 12,450$ 12,450$ -$ 0.00%
54171 PAVING SUPPLIES & MATERIALS 45,047$ 56,678$ 64,103$ 64,103$ -$ 0.00%
54176 SAND & GRAVEL -$ -$ -$ -$ -$ -
54500 SMALL EQUIPMENT -$ 3,000$ -$ -$ -$ -
Sub-total Expenses 423,867$ 445,590$ 455,249$ 459,234$ 3,986$ 0.88%
Total 3210 Highway Maintenance 1,089,896$ 1,094,113$ 1,163,769$ 1,203,080$ 39,311$ 3.38%
The Highway Division provides for the safety and maintenance of all public streets, sidewalks, drains and brooks. They perform minor construction
repairs, snow and ice operations, traffic sign maintenance, pavement markings, street sweeping and pavement management (potholes & patches).
1. Repair & Replace regulatory signs from the Retroreflectivity study in 2013.
3. Refine proactive measures to repair catch basins town wide.
Object Description
2. Continue drainage flushing program.
Line item 51110 Regular Wages is the appropriation needed to fund the full salaries of the 13 Highway employees. The regular wages are
charged to 3230 Snow Removal, line 51110, when the employees plow, sand and perform other snow-related functions. At the end of the Fiscal
Year the actual amount spent on Highway Regular Wages will depend on the amount spent on Snow Removal Regular Wages. In Fiscal Year
2013 we appropriated $623,787 and actually spent $549,418. The balance would have been spent in the Snow Regular wages.
The overall FY2015 Highway budget of $1,203,080 represents a 3.35%, increase from FY14.
Compensation is increasing $35,325 or 4.99%. This increase is driven by contractually obligated step increases. The FY14 Appropriation for
Compensation is not inclusive of cost of living increases associated with employee contractual settlements that were made subsequent to the 2013
Annual Town Meeting. Were these increases to be accounted for in the FY2014 Appropriation (budgeted for separately under the Salary
Adjustment Account) then the underlying change in Compensation would reflect a 1.55% increase rather than the 4.99% increase shown in the
table below.
Expenses have increased by $3,986 or 0.88%. Electricity line 52201 has been increased to account for electrical costs being transferred from the
Police budget to DPW in the amount of $3,000. The Police budget will reflect a $3,000 decrease.
Highway staff work with Transportation Safety Advisory Committee, the Sidewalk and Center Committees as well as the public.
3210 - Highway 12 11/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3200 Highway
Element:3220 Road Machinery
Budget Description:
Division Goals:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 REGULAR WAGES 168,949$ 201,621$ 229,223$ 246,066$ 16,842$ 7.35%
51130 OVERTIME 2,882$ 5,345$ 2,925$ 2,984$ 59$ 2.00%
51144 LONGEVITY -$ -$ 3,200$ 3,200$ -$ 0.00%
51512 STIPENDS 1,600$ 1,600$ 3,300$ 3,700$ 400$ 12.12%
Sub-total Compensation 173,432$ 208,566$ 238,648$ 255,949$ 17,301$ 7.25%
52110 CONTRACTUAL SERVICES 46,403$ 15,246$ 14,000$ 15,000$ 1,000$ 7.14%
52111 PRINTING/FORMS -$ 71$ -$ -$ -$ -
52120 PROFESSIONAL SERVICES 1,735$ 3,100$ -$ -$ -$ -
52142 EQUIP-SERVICE & REPAIR 78,501$ 71,516$ 68,500$ 68,500$ -$ 0.00%
52180 CATERING/MEALS 7$ 20$ 200$ 100$ (100)$ -50.00%
52183 MILEAGE -$ -$ 100$ -$ (100)$ -100.00%
52186 PROF DEV & TRAINING -$ -$ -$ -$ -$ -
52187 TRAVEL -$ -$ -$ -$ -$ -
52188 SEMINARS/WORKSHOPS/CONFERENCE 180$ -$ 1,200$ 1,300$ 100$ 8.33%
52200 UTILITIES -$ -$ -$ -$ -$ -
52207 CELLPHONE/PAGERS -$ -$ -$ -$ -$ -
52208 GASOLINE/DIESEL 160,005$ 182,000$ 251,790$ 251,970$ 180$ 0.07%
54100 SUPPLIES 56,490$ 30,733$ 16,555$ 16,555$ (0)$ 0.00%
54111 OFFICE SUPPLIES 124$ 32$ 300$ 200$ (100)$ -33.33%
54113 MEMBERSHIP/DUES/LICENSES & SUB.270$ 295$ 400$ 400$ -$ 0.00%
54160 CLOTHING & SAFETY EQUIPMENT 5,804$ 6,500$ 2,000$ 2,500$ 500$ 25.00%
54161 CHEMICALS & CLEANING SUPPLY 4,522$ 1,687$ 2,500$ 2,500$ -$ 0.00%
54166 TOOLS/LUMBER/HARDWARE SUPPLY 11,499$ 16,065$ 8,500$ 10,708$ 2,208$ 25.98%
54173 ENGINE OILS/LUBRICANTS 7,950$ 11,967$ 8,000$ 8,000$ -$ 0.00%
54174 VEHICLE PARTS & SUPPLIES 148,908$ 134,503$ 80,000$ 80,200$ 200$ 0.25%
54500 SMALL EQUIP -$ 3,400$ -$ -$ -$ -
54707 VEHICLES 31,375$ 43,412$ 45,675$ 45,675$ -$ 0.00%
Sub-total Expenses 553,772$ 520,547$ 499,721$ 503,608$ 3,888$ 0.78%
Total 3220 Road Machinery 727,204$ 729,113$ 738,369$ 759,557$ 21,188$ 2.87%
Object Description
The Road Machinery Division services, and repairs vehicles & small engine equipment for DPW, Facilities and Community Development. The Road
Machinery Division also supplies fuel for DPW, Facilities, Community Development, Police, Fire and LABBB. The current DPW equipment fleet
replacement value is approximately $7.4 million
2. Research web based technologies that improve in-house efficiency.
1. Refine the preventative maintenance program with new technologies.
The Road Machinery budget is increasing $21,188 or 2.87% from the FY14 budget. Compensation is increasing $17,301 or 7.25% due to
contractually obligated step increases.
The FY14 Appropriation for Compensation is not inclusive of cost of living increases associated with employee contractual settlements that were
made subsequent to the 2013 Annual Town Meeting. Were these increases to be accounted for in the FY2014 Appropriation (budgeted for
separately under the Salary Adjustment Account) then the underlying change in Compensation would reflect a 3.19% increase rather than the
7.25% increase shown in the table below.
Expenses are increasing $3,888 or 0.78% There is a $2,208 or 25.98% increase in object code 54166, due to the purchase of diagnostic software
for equipment maintenance.
3220 - Road Machinery 13 11/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3200 Highway
Element:3230 Snow Removal
Budget Description:
Division Goals:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 REG WAGES 79,202$ 201,627$ -$ -$ -$ -
51130 OVERTIME 68,265$ 247,961$ 153,015$ 159,197$ 6,182$ 4.04%
51512 STIPENDS 57,500$ 59,300$ 60,800$ 60,800$ -$ 0.00%
Sub-total Compensation 204,967$ 508,889$ 213,815$ 219,997$ 6,182$ 2.89%
52110 CONT SVC 7,982$ 8,625$ 51,000$ 51,000$ -$ 0.00%
52111 PRINTING/FORMS -$ 147$ -$ -$ -$ -
52120 PROFESSIONAL SERVICES -$ -$ -$ -$ -$ -
52127 POLICE DETAILS -$ 3,344$ 1,100$ 1,100$ -$ -
52128 ADVERTISING 94$ -$ 100$ 100$ -$ 0.00%
52142 EQUIP-SERVICE & REPAIR 17,146$ 4,748$ 55,000$ 55,000$ -$ 0.00%
52180 CATERING/MEALS 1,201$ 3,422$ 1,000$ 1,000$ -$ 0.00%
52182 LEASE AGREEMENTS 42,795$ 46,842$ 47,250$ 47,250$ -$ 0.00%
52183 MILEAGE -$ -$ -$ -$ -$ -
52185 POSTAGE & MAILING -$ -$ -$ -$ -$ -
52186 PROF DEV & TRAINING -$ -$ -$ -$ -$ -
52187 TRAVEL -$ -$ -$ -$ -$ -
52188 SEMINARS/WORKSHOPS/CONFEREN 175$ 703$ 500$ 500$ -$ 0.00%
52196 PLOWING CONTRACTORS 96,784$ 411,687$ 185,000$ 185,000$ -$ 0.00%
52200 UTILITIES -$ -$ -$ -$ -$ -
52206 TELEPHONE -$ -$ -$ -$ -$ -
52207 CELLPHONE/PAGERS 41$ 23$ 75$ 75$ -$ 0.00%
52208 GASOLINE/DIESEL 26,405$ 26,405$ 26,405$ 26,405$ -$ 0.00%
54100 SUPPLIES 17,675$ 8,943$ 25,689$ 25,689$ -$ 0.00%
54111 OFFICE SUPPLIES -$ -$ 100$ 100$ -$ 0.00%
54113 MEMBERSHIP/DUES/LICENSES &-$ -$ -$ -$ -$ -
54160 CLOTHING & SAFETY EQUIPMENT -$ 382$ 1,500$ 1,500$ -$ 0.00%
54165 SNOW & ICE CHEMICALS -$ 9,046$ 5,500$ 5,500$ -$ 0.00%
54166 TOOLS/LUMBER/HARDWARE SUPPL 807$ 1,683$ 8,000$ 8,000$ -$ 0.00%
54167 ROAD SAND & SALT 131,380$ 317,321$ 449,500$ 449,500$ -$ 0.00%
54173 ENGINE OILS/LUBRICANTS -$ -$ -$ -$ -$ -
54174 VEHICLE PARTS & SUPPLIES 56,448$ 93,124$ 10,000$ 10,000$ -$ 0.00%
54500 SMALL EQUIPMENT -$ 3,590$ 10,000$ 10,000$ -$ 0.00%
54507 VEHICLES -$ -$ -$ -$ -$ -
Sub-total Expenses 398,933$ 940,034$ 877,719$ 877,719$ -$ 0.00%
Total 3230 Snow Removal 603,900$ 1,448,923$ 1,091,534$ 1,097,716$ 6,182$ 0.57%
The DPW is responsible for the removal of snow from Town streets, sidewalks, and parking lots. The Highway Division Superintendent oversees
the entire DPW operations staff as well as private contractors performing snow removal activities.
Object Description
1. Refine the use of liquids with salt in order to enhance the treatment processes at a lower cost.
2. Research new technologies to improve the efficiency of snow removal operations.
3. Analyze composite plow edge technology.
3230- Snow Removal 14 11/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3200 Highway
Element:3230 (A) October Storm
Budget Description:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
50000 290,590$ 138,153$ -$ -$ --
Sub-total Storm Relief 290,590$ 138,153$ -$ -$ --
Total 3230 (A) October Storm 290,590$ 138,153$ -$ -$ --
STORM RELIEF
Object Description
This is a temporary element created to account for the additional $200,000 appropriated by the 2012 Special Town Meeting to the
FY2013 operating budget. This appropration was made to cover the expenses associated with relief work after Hurricane Sandy.
3230 (A) October Storm 15 11/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:3000 Public Works Subprogram:3300 Public Grounds
Element:3310 Parks Division
Budget Description:
Division Goals:
3. Finish the American Public Works Accreditation process.
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 PARKS REG WAGES 615,558$ 603,682$ 685,803$ 735,671$ 49,868$ 7.27%
51120 PARKS OTHER COMP -$ -$ -$ -$ -$ -
51130 PARKS OVERTIME 82,742$ 82,536$ 44,915$ 48,813$ 3,898$ 8.68%
51144 LONGEVITY -$ -$ 7,400$ 6,400$ (1,000)$ -13.51%
51150 REGULAR PART-TIME WAGES -$ -$ -$ -$ -$ -
51151 SEASONAL PART-TIME WAGES -$ -$ -$ -$ -$ -
51512 STIPENDS 3,900$ 5,000$ 5,300$ 5,300$ -$ 0.00%
Sub-total Compensation 702,199$ 691,219$ 743,418$ 796,184$ 52,766$ 7.10%
52110 PARKS CONT SVC 16,009$ 7,640$ 49,200$ 49,200$ -$ 0.00%
52111 PRINTING/FORMS -$ 122$ 200$ 200$ -$ 0.00%
52120 PROFESSIONAL SERVICES 597$ 194$ 1,500$ 1,500$ -$ 0.00%
52127 POLICE DETAILS -$ 352$ -$ -$ -$ -
52128 ADVERTISING 1,055$ 48$ -$ -$ -$ -
52140 LANDSCAPING MAINTENANCE 61,974$ 54,156$ 79,400$ 79,400$ -$ 0.00%
52142 EQUIP-SERVICE & REPAIR 923$ -$ 2,200$ 2,200$ -$ 0.00%
52180 CATERING/MEALS 688$ 509$ 550$ 550$ -$ 0.00%
52181 DRUG TESTING 380$ -$ -$ -$ -
52183 MILEAGE -$ -$ -$ -$ -
52186 PROF DEV & TRAINING -$ 880$ -$ -$ -
52187 TRAVEL -$ 130$ 1,500$ 1,500$ -$ 0.00%
52188 SEMINARS/WORKSHOPS/CONFERENCE 3,933$ 3,533$ 2,500$ 2,500$ -$ 0.00%
52200 PARKS UTILITIES 784$ -$ -$ -$ -
52201 ELECTRICITY 4,657$ 5,090$ 7,000$ 7,000$ -$ 0.00%
52204 WATER/SEWER 4,234$ 2,482$ 6,000$ 6,000$ -$ 0.00%
52207 CELLPHONE/PAGERS 2,231$ 3,368$ 2,675$ 2,675$ -$ 0.00%
54100 PARKS SUPPLIES 14,994$ 12,344$ 6,500$ 6,500$ -$ 0.00%
54113 MEMBERSHIP/DUES/LICENSES &1,862$ 1,405$ 1,800$ 1,800$ -$ 0.00%
54160 CLOTHING & SAFETY EQUIPMENT 9,575$ 8,118$ 8,000$ 8,000$ -$ 0.00%
54161 CHEMICALS & CLEAN SUPPLIES -$ 337$ -$ -$ -$ -
54166 TOOLS/LUMBER/HARDWARE SUPPLY 4,044$ 9,434$ 6,300$ 6,300$ -$ 0.00%
54172 LANDSCAPING SUPPLIES & MATE 59,930$ 37,077$ 31,000$ 35,000$ 4,000$ 12.90%
54174 VEHICLE PARTS 5,785$ 8,597$ 5,000$ 5,000$ -$ 0.00%
54176 SAND & GRAVEL 9,409$ 4,940$ 7,000$ 7,000$ -$ 0.00%
54500 PARKS SMALL EQUIP 11,710$ 20,741$ 21,900$ 4,700$ (17,200)$ -78.54%
Sub-Total Expenses 214,777$ 181,498$ 240,225$ 227,025$ (13,200)$ -5.49%
Total 3310 Parks Division 916,976$ 872,716$ 983,643$ 1,023,209$ 39,566$ 4.02%
2. Develop a program to improve two turf areas per year. This past year the areas worked on were the soccer fields at the Diamond Middle School
and Harrington School.
Object Description
The Public Grounds Superintendent oversees the Parks Division operations, which includes the maintenance of playgrounds, conservation areas,
parks, athletic facilities, trails, pools and historical areas. The level of turf and ball field maintenance is the single most important factor in determining
safety, playability and aesthetics of public grounds and athletic field areas. The Parks Division also assists with the preparations for Patriots Day,
Discovery Day, Independence Day, Farmers Market and other special events.
1. Continue the implementation of a proactive park maintenance program to provide safe, well-maintained, aesthetically pleasing park, athletic field
and public grounds areas.
The total Parks Division FY2015 budget of $1,023,209 reflects an increase of $39,566 or 4.02% from FY2014. There is a $52,766 or 7.10%
increase in compensation driven by contractually obligated step increases, as well as the reclassification of some employees as they are set to
acquire job-related licenses and endorsments in FY2015.
The FY14 Appropriation for Compensation is not inclusive of cost of living increases associated with employee contractual settlements that were
made subsequent to the 2013 Annual Town Meeting. Were these increases to be accounted for in the FY2014 Appropriation (budgeted for
separately under the Salary Adjustment Account) then the underlying change in Compensation would reflect a 3.4% increase rather than the 7.1%
increase shown in the table below.
Expenses are decreasing $13,200 or 5.49% from FY14. Line 54500 Supplies reflects a decrease of $17,200 due to the one-time FY14 purchase
of a synthetic field groomer for that amount. Line 52110 reflects the $40,000 contractual cost for ground maintenance services at the new
Community Center.
Parks Division staff works with the Recreation, Conservation, and Bike Committees, Civic Groups, special events and youth groups.
3310 - Parks 16 11/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram:3300 Public Grounds
Element:3320 Forestry
Budget Description:
Division Goals:
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 REGULAR WAGES 170,293$ 166,969$ 218,911$ 234,896$ 15,985$ 7.30%
51130 OVERTIME 29,076$ 22,044$ 15,878$ 16,196$ 318$ 2.00%
51144 LONGEVITY -$ -$ 3,000$ 1,000$ (2,000)$ -66.67%
51151 SEASONAL PART TIME WAGES -$ 3,060$ 10,560$ 10,560$ -$ -
51512 STIPENDS 2,200$ 1,900$ 2,800$ 2,800$ -$ 0.00%
Sub-total Compensation 201,569$ 193,973$ 251,149$ 265,452$ 14,303$ 5.69%
52110 CONTRACTUAL SERVICES 12,600$ 18,702$ 10,000$ 10,000$ -$ 0.00%
52111 PRINTING/FORMS -$ 58$ -$ -$ -$ 0.00%
52120 PROFESSIONAL SERVICES 2,743$ -$ 400$ -$ (400)$ -100.00%
52127 POLICE DETAILS 12,199$ 10,320$ 6,500$ 6,500$ -$ 0.00%
52128 ADVERTISING 94$ -$ 200$ 100$ (100)$ -50.00%
52140 LANDSCAPING MAINTENANCE -$ 500$ 5,500$ 5,500$ -$ 0.00%
52142 EQUIP-SERVICE & REPAIR 67$ 251$ 2,000$ 2,000$ -$ 0.00%
52143 TREE SERVICE 7,332$ 20,885$ 17,000$ 18,200$ 1,200$ 7.06%
52180 CATERING/MEALS 412$ 448$ 100$ 100$ -$ -
52181 DRUG TESTING 196$ -$ -$ -$ -$ -
52183 MILEAGE -$ -$ -$ -$ -$ -
52186 PROF DEV & TRAINING -$ 250$ -$ -$ -$ -
52188 SEMINARS/WORKSHOPS/CONFERENCE.460$ 1,620$ 800$ 1,200$ 400$ 50.00%
52204 WATER/SEWER 12$ 524$ -$ -$ -$ -
52207 CELLPHONE/PAGERS 300$ 336$ 300$ 300$ -$ 0.00%
54100 SUPPLIES 5,131$ 714$ 1,600$ 1,600$ -$ 0.00%
54111 OFFICE SUPPLIES -$ 38$ -$ -$ -$ -
54113 MEMBERSHIP/DUES/LICENSE & SUBSCRIPT 885$ 1,050$ 1,000$ 1,000$ -$ 0.00%
54160 CLOTHING & SAFETY EQUIPMENT 2,037$ 1,727$ 2,000$ 2,000$ -$ 0.00%
54161 CHEMICALS & CLEANING SUPPLIES -$ 45$ 800$ 800$ -$ 0.00%
54166 TOOLS/LUMBER/HARDWARE SUPPLIES 436$ 3,123$ 1,900$ 1,900$ -$ 0.00%
54172 LANDSCAPING SUPPLIES & MATER 14,395$ 7,863$ 21,000$ 21,000$ -$ 0.00%
54174 VEHICLE PARTS 2,185$ 1,376$ 1,200$ 1,200$ -$ 0.00%
54500 SMALL EQUIPMENT 1,740$ 3,442$ 2,000$ 2,000$ -$ 0.00%
Sub-total Expenses 63,223$ 73,271$ 74,300$ 75,400$ 1,100$ 1.48%
Sub-total General Fund 264,792$ 267,245$ 325,449$ 340,852$ 15,403$ 4.73%
Revolving Fund - Tree
52110 CONTRACTUAL SVC -$ -$ -$ -$ -$ -
54100 SUPPLIES 4,470$ 9,577$ 25,000$ 25,000$ -$ 0.00%
Sub-total Revolving Fund - Tree 4,470$ 9,577$ 25,000$ 25,000$ -$ 0.00%
Total 3320 Forestry 269,262$ 276,821$ 350,449$ 365,852$ 15,403$ 4.40%
2. Continue the implementation of a proactive tree maintenance program to minimize hazard trees and perform timely tree pruning to promote good tree
health, safety and aesthetics.
Object Description
The Forestry Division maintains public shade trees on parks, cemeteries, school grounds, public grounds areas, streets, and conservation properties. The
division also assists with aerial lift services, setting up the holiday lighting, the streetlight maintenance program, and special events. Parks Division staff
work with the Recreation, Conservation, and Bike Committees, Civic Groups, special events and youth groups, as well as the Tree Committee. As part of
that committee's efforts to re-plant trees, up to $25,000 is allocated to spend from the Tree Revolving Fund which is funded by donations and mitigation
fees.
1. Develop a program to plant at least one hundred and thirty trees per year in the Town Right-of Ways, parks, public grounds areas, and setback areas on
private property. It is anticipated that the trees for the FY2015 planting will come from the Tree Nursery and bare root trees from a supplier.
The FY2015 All Funds Forestry Division budget of $365,852 reflects an increase of $15,403 or 4.4% from FY2014. This amount includes the Tree
Revolving Fund, which reflects level funding at $25,000. Less the revolving fund, the FY2015 Parks General Fund budget is $340,852, which is a
$15,403 or 4.73% increase. Compensation reflects a $14,303 or 5.69% increase, which is driven by contractually obligated step increases, as well as
the reclassification of some employees as they are set to acquire job-related licenses and endorsments in FY2015.
The FY14 Appropriation for Compensation is not inclusive of cost of living increases associated with employee contractual settlements that were made
subsequent to the 2013 Annual Town Meeting. Were these increases to be accounted for in the FY2014 Appropriation (budgeted for separately under
the Salary Adjustment Account) then the underlying change in Compensation would reflect a 1.82% increase rather than the 5.69% increase shown in
the table below.
Forestry Expenses are increasing by $1,100 or 1.48% to account for anticipated increases in contractual services and supplies for tree maintenance in
order to maintain level-service for FY2015. This includes tree pruning, removal, planting, and stump grinding. The $14,000 to purchase trees is still
within the Forestry budget.
Parks Division staff works with the Recreation, Conservation, and Bike Committees, Civic Groups, special events and youth groups.
3320- Forestry 17 11/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program 3000 Public Works Subprogram:3300 Public Grounds
Element 3330 Cemetery
Budget Description:
Division Goals:
1. Complete the GPS location of Westview and implement a plan for the other cemeteries.
2. Plan for future expansion.
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 CEMETERY REG WAGES 199,002$ 193,111$ 200,122$ 213,894$ 13,773$ 6.88%
51130 CEMETERY OVERTIME 8,694$ 5,698$ 11,502$ 11,732$ 230$ 2.00%
51144 LONGEVITY -$ -$ 3,300$ 3,900$ 600$ 18.18%
51151 SEASONAL PART-TIME WAGES 8,017$ 17,090$ 9,000$ 9,000$ -$ 0.00%
51512 STIPENDS 2,000$ 1,600$ 2,400$ 2,400$ -$ 0.00%
Sub-total Compensation 217,712$ 217,499$ 226,324$ 240,926$ 14,603$ 6.45%
52110 CONTRACTUAL SERVICES 10,895$ 5,600$ 2,800$ 2,500$ (300)$ -10.71%
52111 PRINTING/FORMS 65$ 295$ 200$ 200$ -$ 0.00%
52120 PROFESSIONAL SERVICES -$ -$ 500$ -$ (500)$ -100.00%
52127 POLICE DETAILS -$ -$ -$ -$ -$ -
52128 ADVERTISING -$ 91$ -$ -$ -$ -
52140 LANDSCAPING MAINTENANCE 19,650$ 30,970$ 25,000$ 26,000$ 1,000$ 4.00%
52142 EQUIP-SERVICE & REPAIR 26$ 400$ 1,000$ 1,000$ -$ 0.00%
52143 TREE SERVICE 1,088$ 1,329$ 1,400$ 1,400$ -$ 0.00%
52180 CATERING/MEALS 25$ -$ -$ -$ -$ -
52188 SEMINARS/WORKSHOPS/CONFEREN -$ 207$ 400$ 500$ 100$ 25.00%
52201 ELECTRICITY 81$ 117$ 500$ 500$ -$ 0.00%
52204 WATER/SEWER 146$ 10$ 1,500$ 1,500$ -$ 0.00%
52207 CELLPHONE/PAGERS 655$ 677$ 700$ 700$ -$ 0.00%
54100 SUPPLIES 2,400$ 5,383$ 3,000$ 3,000$ -$ 0.00%
54111 OFFICE SUPPLIES 119$ 188$ 500$ 500$ -$ 0.00%
54113 MEMBERSHIP/DUES/LICENSES &372$ 250$ 300$ 300$ -$ 0.00%
54160 CLOTHING & SAFETY EQUIPMENT 1,465$ 1,780$ 1,500$ 1,500$ -$ 0.00%
54166 TOOLS/LUMBER/HARDWARE SUPPL 2,213$ 1,986$ 4,500$ 4,500$ -$ 0.00%
54172 LANDSCAPING SUPPLIES & MATE 2,245$ 2,186$ 6,500$ 7,000$ 500$ 7.69%
54174 VEHICLE PARTS 2,231$ 1,202$ 900$ 900$ -$ 0.00%
54500 SMALL EQUIPMENT 544$ 500$ 1,000$ 1,000$ -$ 0.00%
Sub-total Expenses 44,220$ 53,172$ 52,200$ 53,000$ 800$ 1.53%
Sub-total General Fund 261,932$ 270,671$ 278,524$ 293,926$ 15,403$ 5.53%
Revolving Fund - Burial Container
54100 CEMETERY SUPPLIES 34,468$ 25,893$ 40,000$ 40,000$ -$ 0.00%
Sub-total Revolving Fund - Burial Container 34,468$ 25,893$ 40,000$ 40,000$ -$ 0.00%
Total 3330 Cemetery 296,400$ 296,564$ 318,524$ 333,926$ 15,403$ 4.84%
The Cemetery Division is responsible for the administration and maintenance of four cemeteries. Operations of the Cemetery Division are
supported by the General Fund and by the Perpetual Care Trust fund. The Public Grounds Superintendent administers this program.
Object Description
The FY2015 All Funds Cemetery Division budget of $333,926 reflects a $15,403 or 4.84% increase from FY2014. This amount includes the
Burial Containers Revolving Fund, which reflects level funding at $40,000. Less the revolving fund, the FY2015 Cemetery General Fund
budget is $293,926, which is a $15,403 or 5.53% increase. Compensation reflects a $14,603 or 6.45% increase, which is driven by
contractually obligated step increases, as well as the reclassification of some employees as they are set to acquire job-related licenses
and endorsments in FY2015.
The FY14 Appropriation for Compensation is not inclusive of cost of living increases associated with employee contractual settlements that
were made subsequent to the 2013 Annual Town Meeting. Were these increases to be accounted for in the FY2014 Appropriation
(budgeted for separately under the Salary Adjustment Account) then the underlying change in Compensation would reflect a 2.62%
increase rather than the 6.45% increase shown in the table below.
The expenses budget reflects an $800 or 1.53% increase over FY2014. This is the net effect of reductions in 52110 Contractual Services
and 52120 Professional services, and an increase of $1,000 in 52140 Landscaping Maintenance and $500 in 54172 Landscaping Supplies
and Materials.
3330 - Cemetery 18 11/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program 3000 Public Works Subprogram:3400 Environmental Services
Element 3410 Refuse Collection
Budget Description:
Division Goals:
1. Implement recommendations of the Collection Contract Task Force approved by the Lexington BOS.
2. Oversee enforcement of mandatory recycling by-law and State waste ban regulations implemented by curbside collection vendor.
3. Develop a Resouce Management/Zero Waste plan incorporating the diversion of green/food waste from residential disposal.
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
52110 CONTRACTUAL SERVICES -$ -$ -$ -$ -$ -
52195 RECYCLING/MSW TRANSPORTATION 758,867$ 749,290$ 764,276$ 779,561$ 15,285$ 2.00%
Sub-total Expenses 758,867$ 749,290$ 764,276$ 779,561$ 15,285$ 2.00%
Total 3410 Refuse Collection 758,867$ 749,290$ 764,276$ 779,561$ 15,285$ 2.00%
This program supports the curbside collection and transportation of non-recyclable residential solid waste. It also includes the disposal of
medical waste. The Town contracts by competitive bid for this service. The Superintendent of Environmental Services oversees this program.
Object Description
FY2014 was the second year of a 5 year collection contract with JRM Hauling & Recycling Inc. The total refuse/recycling collection contract in
year one of the five year contract was $1,460,00 in FY2013, $1,489,200 in FY2014 and $1,518,984 in FY15.
In FY2015 Curbside refuse collection will increase $15,285 or 2% in FY15.
3410 - Refuse Collection 19 11/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:3000 Public Works Subprogram: 3400 Environmental Services
Element:3420 Recycling
Budget Description:
Division Goals:
1. Research opportunities to expand residential recycling program, divert organic waste and improve recycling education activities.
2. Propose yard waste disposal rate increase for the Contractor Permit Program at Hartwell Avenue
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 REGULAR WAGES -$ -$ -$ -$ -$ -
51120 OTHER COMPENSATION -$ -$ -$ -$ -$ -
51130 OVERTIME -$ -$ -$ -$ -$ -
51144 LONGEVITY -$ -$ -$ -$ -$ -
51151 SEASONAL PART-TIME WAGES -$ -$ -$ -$ -$ -
51512 STIPENDS -$ -$ -$ -$ -$ -
Sub-total Compensation -$ -$ -$ -$ -$ -
52110 CONTRACTUAL SERVICES 26,958$ 16,438$ 15,750$ 16,250$ 500$ 3.17%
52111 PRINTING/FORMS 1,089$ 1,588$ 3,000$ 3,000$ -$ 0.00%
52127 POLICE DETAILS -$ -$ -$ -$ -
52142 EQUIP-SERVICE & REPAIR 256$ 325$ 500$ 500$ -$ 0.00%
52180 CATERING/MEALS 25$ 57$ -$ -$ -$ -
52183 MILEAGE 56$ -$ 100$ 100$ -$ 0.00%
52185 POSTAGE & MAILING 3,645$ 1,967$ 2,500$ 2,500$ -$ 0.00%
52188 SEMINARS/WORKSHOPS/CONFERENCE 614$ 1,081$ 3,500$ 3,500$ -$ 0.00%
52195 RECYCLING/MSW TRANSPORTATION 746,190$ 763,203$ 785,924$ 801,642$ 15,718$ 2.00%
52200 UTILITIES -$ -$ -$ -$ -$ -
52201 ELECTRICITY -$ -$ -$ -$ -$ -
52207 CELLPHONE/PAGERS -$ -$ -$ -$ -$ -
54100 RECYCLING SUPPLIES 12,824$ 15,784$ 17,000$ 18,000$ 1,000$ 5.88%
54111 OFFICE SUPPLIES 191$ 377$ 500$ 500$ -$ 0.00%
54113 MEMBERSHIP/DUES/LICENSES &799$ 790$ 1,000$ 1,000$ -$ 0.00%
54160 CLOTHING & SAFETY EQUIPMENT 184$ 303$ 500$ 500$ -$ 0.00%
54166 TOOLS/LUMBER/HARDWARE SUPPLY 430$ 71$ 500$ 500$ -$ -
54171 PAVING SUPPLY AND MATERIALS 7,931$ -$ 7,500$ 7,000$ (500)$ -
Sub-total Expenses 801,190$ 801,984$ 838,274$ 854,992$ 16,718$ 1.99%
Sub-total General Fund 801,190$ 801,984$ 838,274$ 854,992$ 16,718$ 1.99%
Revolving Fund - Compost Operations
51110 REGULAR WAGES 150,435$ 162,873$ 172,480$ 174,390$ 1,910$ 1.11%
51130 OVERTIME 25,762$ 26,025$ 21,000$ 21,000$ -$ 0.00%
51144 LONGEVITY 4$ 200$ 1,200$ 1,200$ -$ 0.00%
51151 SEASONAL P/T WAGES 14,469$ 14,685$ 15,488$ 17,000$ 1,512$ 9.76%
51512 STIPENDS 1,200$ 400$ -$ 1,400$ 1,400$ -
Compensation 191,870$ 204,184$ 210,168$ 214,990$ 4,822$ 2.29%
52110 CONTRACT SERVICES 103,607$ 62,350$ 111,000$ 143,200$ 32,200$ 29.01%
52180 CATERING/MEALS 7$ 16$ -$ -$ -$ -
54100 SUPPLIES 4,877$ 9,179$ 5,000$ 7,000$ 2,000$ 40.00%
54113 MEM/DUES/LICENSE & SUBSCRIPT -$ 135$ -$ -$ -$
54160 CLOTHING & SAFETY EQUIPMENT 687$ 1,595$ 750$ 1,250$ 500$ 66.67%
54500 HARTWELL AVE CAPITAL PROJECT 57,700$ -$ -$ -$ -$ -
Expenses 166,879$ 73,274$ 116,750$ 151,450$ 34,700$ 29.72%
Sub-total Revolving Fund Operations 358,749$ 277,458$ 326,918$ 366,440$ 39,522$ 12.09%
The Superintendent of Environmental Services oversees the Town's recycling programs that include curbside collection of recyclable materials, management of
yard waste operations at the Lexington Compost Facility at Hartwell Avenue and the Regional Minuteman Household Hazardous Product Facility.
Object Description
The FY2015 All Funds Recycling Division budget of $1,508,949 reflects a $34,047 or 2.31% increase from FY2014. This amount includes the Compost Revolving
Fund and Minuteman Household Hazardous Products revolving fund. Less the revolving funds, the FY2015 Recycling General Fund budget is $854,992, which is
a $16,718 or 1.99% increase.
In FY2015 curbside recycling collection costs will increase from $724,924 in FY2014 to $739,423 in 2015 or a 2% increase. Services include curbside collection of
paper & cardboard, containers, 24 curbside yard waste collections, appliances, large scrap metal items, and electronic waste. This budget also includes
Lexington's share of the Household Hazardous Products collections which went out to bid in November 2012 and has resulted in higher collection costs, and may
be re-bid in November 2013. The $5,000 or 2.86% increase is reflective of these higher costs.
The DPW Compost Revolving Fund request is $473,957 which reflects a $12,329 or 2.67% increase from the FY14 authorization. Compensation reflects a $1,190
or 1.11% increase, which is driven by contractually obligated step increases, as well as prospective cost of living increases for employees in unsettled units. This
budget also includes and increase in wages for the seasonal employee, as well as employee benefits for the Superintendent, Compost Facility Foreman, Heavy
Equipment Operator, overtime for weekend hours, and expenses to operate the facility and debt service for the purchase of a front-end loader in FY09. Debt
service is decreasing due to the retirement in FY14 of a bond for the CAT Loader and for the completion of the culvert replacement at the Hartwell Avenue
Compost Facility. There is also an increase of $32,200 in 52110 Contractual Services, due to grinding of additional curbside yardwaste from Arlington to reduce
waste tailings and facilitate the composting process and screen finished compost product. Revenue from Arlington supports this increase.
3420 - Recycling 20 11/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:3000 Public Works Subprogram: 3400 Environmental Services
Element:3420 Recycling
51905 HEALTH INSURANCE 38,025$ 41,089$ 54,222$ 56,557$ 2,335$ 4.31%
Total Benefits 38,025$ 41,089$ 54,222$ 56,557$ 2,335$ 4.31%
59100 LONG TERM DEBT PRINCIPAL 41,734$ 41,736$ 80,488$ 39,000$ (41,488)$ -51.55%
59150 LONG TERM DEBT INT 2,921$ 1,669$ -$ 11,960$ 11,960$ -
Total Debt 44,655$ 43,406$ 80,488$ 50,960$ (29,528)$ -36.69%
TOTAL Compost Operations Revolving Fund 441,429$ 361,953$ 461,628$ 473,957$ 12,329$ 2.67%
Revolving Fund - MMHP
52110 CONTRACT SERVICES 107,968$ 120,356$ 175,000$ 180,000$ 5,000$ 2.86%
Total MHHP Revolving Fund 107,968$ 120,356$ 175,000$ 180,000$ 5,000$ 2.86%
Total Revolving Fund Authorizations 549,397$ 482,309$ 636,628$ 653,957$ 17,329$ 2.72%
Total 3420 Recycling 1,350,587$ 1,284,293$ 1,474,902$ 1,508,949$ 34,047$ 2.31%
3420 - Recycling 21 11/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3400 Environmental Services
Element:3430 Refuse Disposal
Budget Description:
Fiscal Year Tonnage Fee
FY08 8,883 $ 69.50
FY09 8,612 $ 71.40
FY10 9,069 $ 64.50
FY11 8,627 $ 66.00
FY12 8,441 $ 68.00
FY13 8,107 $ 70.00
FY14 9,100 $ 72.00
1. Provide oversight regarding enforcement of the mandatory recycling bylaw and State waste bans included in new collection contract.
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
52110 CONTRACTUAL SERVICES -$ -$ -$ -$ -$ -
52194 TIPPING SERVICES 573,879$ 567,485$ 655,200$ 673,400$ 18,200$ 2.78%
Sub-total Expenses 573,879$ 567,485$ 655,200$ 673,400$ 18,200$ 2.78%
Total 3430 Refuse Disposal 573,879$ 567,485$ 655,200$ 673,400$ 18,200$ 2.78%
Object Description
Division Goals:
3. Develop a Long term Resource Management/Zero Waste plan that would work to remove refuse tonnage from the disposal budget.
2. Examine opportunity to extend current refuse disposal contract or explore alternative refuse disposal options.
This funds the disposal of Lexington's solid waste under an agreement with the Wheelabrator North Andover waste-to-energy facility. This
agreement will expire June 30, 2015.
Trash generation is influenced by many variables such as economics and weather conditions. The Town is committed to continue to reduce
or neutralize trash generation in the future, however, the possibility of additional housing developments and economic factors could impact
future trash generation.
The FY2015 tipping fee will be $74.00 per ton which is a $2 per ton increase over the FY2014 tip fee. FY2015 refuse tonnage is projected to
be 9,100 tons. The contractual tip fee increase represents a 2.78% increase over the FY2014 budget. Tipping tonnage and fee history is as
follows:
3430 - Refuse Disposal 22 11/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3500 Transportation
Element:3510 Lexpress
Budget Description:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 REGULAR WAGES 22,523$ -$ -$ -$ -$ -
51130 OVERTIME -$ -$ -$ -$ -$ -
51144 LONGEVITY -$ -$ -$ -$ -$ -
51150 REGULAR PART-TIME WAGES 38,384$ -$ -$ -$ -$ -
51151 SEASONAL PART-TIME WAGES -$ -$ -$ -$ -$ -
Sub-total Compensation 60,907$ -$ -$ -$ -$ -
52110 CONTRACTUAL SERVICES 421,648$ -$ -$ -$ -$ -
52111 PRINTING/FORMS 2,556$ -$ -$ -$ -$ -
52120 PROFESSIONAL SERVICES -$ -$ -$ -$ -$ -
52142 EQUIP-SERVICE & REPAIR -$ -$ -$ -$ -$ -
52183 -$ -$ -$ -$ -$ -
52186 PROF DEV & TRAINING -$ -$ -$ -$ -$ -
52187 -$ -$ -$ -$ -$ -
52188 SEMINARS/WORKSHOPS/CONFEREN -$ -$ -$ -$ -$ -
54100 LEXPRESS SUPPLIES -$ -$ -$ -$ -$ -
54111 OFFICE SUPPLIES 803$ -$ -$ -$ -$ -
54113 MEMBERSHIP/DUES/LICENSES &4,927$ -$ -$ -$ -$ -
Sub-total Expenses 429,934$ -$ -$ -$ -$ -
Total General Fund 490,842$ -$ -$ -$ -$ -
Grants - MBTA Grant
52110 LEXPRESS CONT SVC 80,000$ -$ -$ -$ -$ -
Sub-total Expenses 80,000$ -$ -$ -$ -$ -
Total 3610 Lexpress 570,842$ -$ -$ -$ -$ -
As of FY2013, Lexpress is a part of the Human Services budget.
MILEAGE
TRAVEL
Object Description
3510 - Lexpress 23 11/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3500 Transportation
Element:3520 Parking Operations
Budget Description:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 REGULAR WAGES 34,581$ -$ -$ -$ -$ -
51144 LONGEVITY 157$ -$ -$ -$ -$ -
51150 REGULAR PART-TIME WAGES 73,809$ -$ -$ -$ -$ -
51151 SEASONAL PART-TIME WAGES -$ -$ -$ -$ -
Sub-total Compensation 108,547$ -$ -$ -$ -$ -
52110 CONTRACTUAL SERVICES 2,800$ -$ -$ -$ -$ -
52111 PRINTING/FORMS 4,000$ -$ -$ -$ -$ -
52120 PROFESSIONAL SERVICES -$ -$ -$ -$ -$ -
52142 EQUIP-SERVICE & REPAIR 600$ -$ -$ -$ -$ -
52182 LEASE AGREEMENTS 22,552$ -$ -$ -$ -$ -
52186 PROF DEV & TRAINING -$ -$ -$ -$ -$ -
52200 -$ -$ -$ -$ -$ -
52201 ELECTRICITY 4,000$ -$ -$ -$ -$ -
54100 SUPPLIES 300$ -$ -$ -$ -$ -
54111 OFFICE SUPPLIES 300$ -$ -$ -$ -$ -
54113 MEMBERSHIP/DUES/LICENSES &-$ -$ -$ -$ -$ -
54160 CLOTHING & SAFETY EQUIPMENT 500$ -$ -$ -$ -$ -
54166 TOOLS/LUMBER/HARDWARE SUPPL 400$ -$ -$ -$ -$ -
54500 SMALL EQUIPMENT -$ -$ -$ -$ -$ -
Sub-total Expenses 35,452$ -$ -$ -$ -$ -
Total 3620 Parking Operations 143,999$ -$ -$ -$ -$ -
UTILITIES
Object Description
As of FY2013, Parking Operations is a part of the Police Department budget.
3520- Parking Operations 24 11/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 3000 Public Works 3600 Water Enterprise
Budget Overview:
Division Goals:
Program Improvement Requests:
NONE
4. Reduce the amount of Pit Meters in Town and change out the manual reads on the ones that cannot be eliminated.
5. Update all the "paper tie cards" for GIS implementation.
1. Continue with the Hydrant Maintenance Program.
2. Continue seeking out the last 2 percent of meters that have not been changed out.
The Water Division has a three-block inclining rate structure to encourage water conservation. As a customer uses
more water, the water rate increases. Customers are billed twice per year based on water consumption from which a
sewer charge is determined.
3. Implement a backflow/cross connection program
The FY 2015 budget request for the Water Enterpise Fund is $8,879,085. This is an increase of $335,134 or 3.92%
over the FY 2014 budget. Compensation is increasing by $5,063, or 0.76%. Expenses are decreasing by $5,800 or
1.47%. Debt is decreasing by $219,636 or 17.42%. Indirect payments to the General Fund are shown as level funded,
with final numbers pending the completion of an Indirect Cost Study by the Finance Department.
Mission: The Water/Sewer Division strives to enhance the quality of life in Lexington by providing quality drinking
water, by ensuring the proper and safe discharge of our wastewater and by maintaining our commitment to improving
the infrastructure.
The Water Division maintains and repairs the water system which delivers water to Lexington homes and businesses.
The system has been operated as an enterprise fund since 1988, which means that fees charged to customers are
calculated to cover all operating and capital expenses. These expenses include the purchase of the water from the
Massachusetts Water Resources Authority (MWRA) and the operating expenses of the Water Division.
The FY2015 MWRA assessment is shown as a 'placeholder' amount at this time. The preliminary FY2014
assessment will be known in February, with the final assessment being approved by the MWRA Board of Directors in
June 2014.
Water Summary 11/26/2013
25
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3600 Water Enterprise
Budget Summary
FY2012 FY2013 FY2014 FY2015 Dollar Percent
Funding Sources Actual Actual Estimate Estimate Increase Increase
Tax Levy -$ -$ -$ -$ -$ -
Enterprise Funds -$ -$ -$ -$ -$ -
Retained Earnings 450,000$ 350,000$ 300,000$ 300,000$ -$ 0.00%
User Charges 8,336,794$ 8,485,529$ 7,902,882$ 8,238,016$ 335,134$ 4.24%
Connection Fees 4,076$ 4,194$ 4,200$ 4,200$ -$ 0.00%
Investment Income 4,413$ 4,224$ 4,220$ 4,220$ -$ 0.00%
Fees & Charges 424,963$ 332,649$ 332,649$ 332,649$ -$ 0.00%
Total 3600 Water Enterprise 9,220,245$ 9,176,596$ 8,543,951$ 8,879,085$ 335,134$ 3.92%
FY2012 FY2013 FY2014 FY2015 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Increase Increase
Compensation 603,565$ 592,228$ 667,183$ 672,246$ 5,063$ 0.76%
Expenses 341,688$ 336,857$ 395,200$ 389,400$ (5,800)$ -1.47%
Debt 1,233,364$ 1,249,336$ 1,260,655$ 1,041,019$ (219,636)$ -17.42%
MWRA 5,049,999$ 5,145,927$ 5,555,065$ 6,110,571$ 555,506$ 10.00%
Indirects 743,400$ 704,624$ 665,848$ 665,848$ -$ 0.00%
Total 3600 Water Enterprise 7,972,016$ 8,028,972$ 8,543,951$ 8,879,085$ 335,134$ 3.92%
FY2012 FY2013 FY2014 FY2015 Dollar Percent
Program Summary Actual Actual Appropriation Request Increase Increase
Total 3610 Water Operations 2,178,617$ 2,178,421$ 2,323,038$ 2,102,666$ (220,372)$ -9.49%
Total 3620 MWRA 5,049,999$ 5,145,927$ 5,555,065$ 6,110,571$ 555,506$ 10.00%
Indirects 743,400$ 704,624$ 665,848$ 665,848$ -$ 0.00%
Total 3600 Water Enterprise 7,972,016$ 8,028,972$ 8,543,951$ 8,879,085$ 335,134$ 3.92%
FY2012 FY2013 FY2014 FY2015 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Increase Increase
Salaries & Wages 500,064$ 490,079$ 526,975$ 529,233$ 2,259$ 0.43%
Overtime 103,501$ 102,149$ 140,209$ 143,013$ 2,805$ 2.00%
Personal Services 603,565$ 592,228$ 667,183$ 672,246$ 5,063$ 0.76%
Contractual Services 146,009$ 152,244$ 183,200$ 188,900$ 5,700$ 3.11%
Utilities 4,482$ 6,140$ 5,500$ 5,500$ -$ 0.00%
Supplies 189,346$ 162,556$ 170,500$ 161,000$ (9,500)$ -5.57%
Small Capital 1,850$ 15,916$ 36,000$ 34,000$ (2,000)$ -5.56%
Expenses 341,688$ 336,857$ 395,200$ 389,400$ (5,800)$ -1.47%
Debt*1,233,364$ 1,249,336$ 1,260,655$ 1,041,019$ (219,636)$ -17.42%
MWRA 5,049,999$ 5,145,927$ 5,555,065$ 6,110,571$ 555,506$ 10.00%
Indirects 743,400$ 704,624$ 665,848$ 665,848$ -$ 0.00%
Total 3600 Water Enterprise 7,972,016$ 8,028,972$ 8,543,951$ 8,879,085$ 335,134$ 3.92%
Water Summary 11/26/2013
26
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 3000 Public Works 3600 Water Enterprise
Authorized/Appropriated Staffin FY 2013 FY 2013 FY 2014 FY 2015
Budget Budget Budget Request
Supt of Water & Sewer 0.5 0.5 0.5 0.5
Crew Chief 222 2
Grader-Shovel Operator 111 1
Leadman/Cross Connector Inspector 222 2
Heavy Equipment Operator 444 4
Laborer-Truck Driver 011 1
Department Clerk 0.2 0.2 0.2 0.2
Meter Reader/Laborer 100 0
Total FTE 10.7 10.7 10.7 10.7
Total Full/Part Time 10 FT/2 PT 10 FT/2 PT 10 FT/2 PT 10 FT/2 PT
Authorized Staffing 11/26/2013
27
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3600 Water Enterprise
Element:3610 Water Operations
Budget Description:
Water staff works with the Water / Sewer Abatement Board.
Division Goals:
Budget Data (by Object Code)
FY2012 FY2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 WATER REG WAGES 496,064$ 486,379$ 515,775$ 519,433$ 3,659$ 0.7%
51130 WATER OVERTIME 103,501$ 102,149$ 140,209$ 143,013$ 2,805$ 2.0%
51144 LONGEVITY -$ -$ 6,200$ 4,800$ (1,400)$ -22.6%
51150 REGULAR PART-TIME WAGES -$ -$ -$ -$ -$ -
51151 SEASONAL PART-TIME WAGES -$ -$ -$ -$ -$ -
51512 STIPENDS 4,000$ 3,700$ 5,000$ 5,000$ -$ 0.0%
Sub-total Compensation 603,565$ 592,228$ 667,183$ 672,246$ 5,063$ 0.8%
52110 WATER CONTRACTUAL SVC 96,406$ 80,820$ 115,000$ 115,000$ -$ 0.0%
52111 PRINTING/FORMS 1,507$ 2,484$ 2,000$ 2,500$ 500$ 25.0%
52120 PROFESSIONAL SERVICES 2,436$ 37,991$ 20,000$ 30,000$ 10,000$ 50.0%
52127 POLICE DETAILS 28,033$ 16,923$ 30,000$ 25,000$ (5,000)$ -16.7%
52128 ADVERTISING 209$ 719$ 500$ 500$ -$ -
52142 EQUIP-SERVICE & REPAIR 3,783$ -$ 4,000$ 3,000$ (1,000)$ -25.0%
52152 EQUIPMENT RENTAL -$ -$ 500$ 500$ -$ 0.0%
52180 CATERING/MEALS 835$ 1,998$ 500$ 1,500$ 1,000$ 200.0%
52181 DRUG & ALCOHOL TESTING 258$ 1,044$ 500$ 500$ -$ 0.0%
52183 MILEAGE 113$ -$ -$ #DIV/0!
52185 POSTAGE & MAILING 4,525$ 4,548$ 4,700$ 4,900$ 200$ 4.3%
52188 SEMINARS/WORKSHOPS/CONF 6,451$ 5,716$ 5,500$ 5,500$ -$ 0.0%
52190 SOFTWARE MAINTENANCE -$ -$ -$ -$ -
52192 COMM/NETWORK 1,452$ -$ -$ -$ -
52200 WATER UTILITIES -$ -$ 500$ 500$ -$ -
52201 ELECTRICITY 1,627$ 2,028$ 2,000$ 2,000$ -$ 0.0%
52204 WATER/SEWER -$ 370$ -$ -$ #DIV/0!
52206 TELEPHONE 1,171$ 1,377$ 1,000$ 1,000$ -$ 0.0%
52207 CELLPHONE/PAGERS 1,684$ 2,365$ 2,000$ 2,000$ -$ 0.0%
54100 WATER SUPPLIES 7,075$ 2,839$ 8,500$ 8,000$ (500)$ -5.9%
54111 OFFICE SUPPLIES 250$ 565$ 500$ 500$ -$ 0.0%
54113 MEMBERSHIP/DUES/LICENSES & SUPP 941$ 829$ 1,500$ 1,000$ (500)$ -33.3%
54160 CLOTHING & SAFETY EQUIPMENT 4,183$ 5,762$ 5,500$ 5,500$ -$ 0.0%
54161 CHEMICALS & CLEANING SUPP 17$ 117$ 1,000$ 1,000$ -$ 0.0%
54162 MOTORS/PUMPS -$ 148$ 2,000$ 1,500$ (500)$ -25.0%
54163 PIPES & FITTINGS 27,974$ 24,056$ 30,000$ 30,000$ -$ 0.0%
54166 TOOLS/LUMBER/HARDWARE SUPPLIES 3,433$ 11,432$ 4,000$ 6,000$ 2,000$ 50.0%
54171 PAVING SUPPLIES & MAT 54,645$ 5,769$ 40,000$ 40,000$ -$ 0.0%
54174 VEHICLE PARTS -$ -$ -$ -$ -
54175 HYDRANTS & METERS 90,828$ 97,685$ 70,000$ 60,000$ (10,000)$ -14.3%
54176 SAND & GRAVEL -$ 13,354$ 7,500$ 7,500$ -$ 0.0%
54500 WATER SMALL EQUIP 1,287$ 3,220$ 8,000$ 6,000$ (2,000)$ -25.0%
54707 VEHICLES 564$ 12,696$ 28,000$ 28,000$ -$ 0.0%
Sub-total Expenses 341,688$ 336,857$ 395,200$ 389,400$ (5,800)$ -1.5%
59100 WATER LT DEBT PRINCIPAL 1,005,377$ 996,337$ 964,175$ 809,304$ (154,871)$ -16%
59150 WATER LT DEBT INTEREST 214,278$ 242,227$ 266,993$ 231,715$ (35,278)$ -13%
59160 WATER INT ON TEMPORARY LOANS 243$ 3,719$ 29,487$ -$ (29,487)$ -100%
59170 WATER REPAYMENT ON TEMP LOANS 10,299$ -$ -$ -$ -$ -
59180 WATER ISSUANCE COSTS 3,167$ 7,054$ -$ -$ -$ -
Sub-total Debt 1,233,364$ 1,249,336$ 1,260,655$ 1,041,019$ (219,636)$ -17.4%
Total 3610 Water Operations 2,178,617$ 2,178,421$ 2,323,038$ 2,102,666$ (220,372)$ -9.5%
The Water Operations Compensation budget funds one half of the Superintendent's salary and one fifth of a DPW clerk's salary, along
with the wages of 10 Water Division employees. The Water Division is requesting Compensation of $672,246 which is a slight increase
of 0.8% or $5,063 from FY14. The Expense request of $389,400 is 1.5% or $5,800 less than the FY2014 appropriation. There is a
decrease of $10,000 or 14.3% in the hydrants and meters object line due to an increase in Capital for hydrant and meter replacement.
Debt service has decreased as debt is paid down, by $219,636 or 17.4%. Please note that the debt number for FY2015 is still in the
process of being formulated by the Finance Department, and is subject to change.
1. Continue with the Hydrant Maintenance Program.
3. Implement a backflow/cross connection program
2. Continue seeking out the last 2 percent of meters that have not been changed out.
4. Reduce the amount of Pit Meters in Town and change out the manual reads on the ones that cannot be eliminated.
5. Continue to update all the water connection "paper tie cards" for GIS implementation.
Object Description
3610 - Water Operations 11/26/2013
28
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3600 Water Enterprise
Element:3620 Water MWRA
Budget Description:
Budget Data (by Object Code)
FY2012 FY2013 FY2014 FY2015 Dollar Percent
Actual Actual Restated Request Increase Increase
52170 WATER MWRA 5,049,999$ 5,145,927$ 5,555,065$ 6,110,571$ 555,506$ 10.00%
Sub-total MWRA 5,049,999$ 5,145,927$ 5,555,065$ 6,110,571$ 555,506$ 10.00%
Total 3620 MWRA 5,049,999$ 5,145,927$ 5,555,065$ 6,110,571$ 555,506$ 10.00%
Lexington belongs to the Massachusetts Water Resource Authority (MWRA) from which it purchases almost two
billion gallons of water each year. The Town provides this water to approximately 99.8% of Lexington residences and
businesses.
The FY2015 MWRA assessment is shown as a 10% 'placeholder' at this time. The preliminary FY2015 assessment will be
known in February, with the final assessment being approved by the MWRA Board of Directors in June 2014.
Object Description
3620 - MWRA 11/26/2013
29
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Sewer Enterprise
Budget Overview:
Division Goals:
Program Improvement Requests:
NONE
3. Prioritize and repair problem areas.
5. Initiate an educational program for the entire Town as to the costs and problems created by Inflow and Infiltration.
Mission: The Water/Sewer Division strives to enhance the quality of life in Lexington by providing quality drinking water, by ensuring the
proper and safe discharge of our wastewater and by maintaining our commitment to improving the infrastructure.
The Sewer Division maintains the entire sewer system, which serves 99% of Town residences, and insures the safe and proper
discharge of the Town's wastewater. Sewer rates are calculated to recover all costs associated with the disposal of sewage, operating
expenses and indirect costs of the Sewer Division. This system has operated as an enterprise fund since 1988, which means that fees
charged to customers are calculated to cover all operating and capital expenses. Customer sewer rates are determined based on water
usage over the same period.
The FY 2015 budget request for the Sewer Enterpise Fund is $9,859,501. This is an increase of $460,273 or 4.90% compared to the FY
2014 budget. Compensation is increasing by $7,284 or 2.49%. Expenses are increasing by $8,550, or 2.54%. Indirect payments to the
General Fund are shown as level funded, with final numbers pending the completion of an Indirect Cost Study by the Finance
Department.
4. Continue pipe flushing program and root removal in all problem areas.
The FY2015 MWRA assessment is shown as a 'placeholder' amount at this time. The preliminary FY2015 assessment will be known in
February, with the final assessment being approved by the MWRA Board of Directors in June 2014.
1. Continue to rehab and refurbish all 9 pump stations and bring them up to OSHA standards.
2. Clear and repair all access routes to all sewer easements.
Sewer Summary 11/26/2013
30
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3700 Sewer Enterprise
Budget Summary
FY2012 FY2013 FY2014 FY2015 Dollar Percent
Actual Actual Estimate Estimate Increase Increase
Tax Levy - - - - - -
Enterprise Funds - - - - - -
Retained Earnings 300,000$ 150,000$ 100,000$ 100,000$ -$ 0.00%
User Charges 8,336,794$ 9,204,357$ 8,958,161$ 9,418,434$ 460,273$ 5.14%
Connection Fees 4,076$ 4,194$ 4,194$ 4,194$ -$ 0.00%
Investment Income 4,413$ 4,224$ 4,224$ 4,224$ -$ 0.00%
Fees & Charges 424,963$ 332,649$ 332,649$ 332,649$ -$ 0.00%
Total 3700 Sewer Enterprise 9,070,245$ 9,695,424$ 9,399,228$ 9,859,501$ 460,273$ 4.90%
-$
FY2012 FY2013 FY2014 FY2015 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Increase Increase
Compensation 201,519$ 203,310$ 292,711$ 299,995$ 7,284$ 2.49%
Expenses 268,207$ 334,019$ 337,100$ 345,650$ 8,550$ 2.54%
Debt 918,213$ 927,193$ 1,131,673$ 874,682$ (256,991)$ -22.71%
MWRA 6,802,875$ 6,954,177$ 7,014,300$ 7,715,730$ 701,430$ 10.00%
Indirects 668,990$ 646,217$ 623,444$ 623,444$ -$ 0.00%
Total 3700 Sewer Enterprise 8,859,804$ 9,064,916$ 9,399,228$ 9,859,501$ 460,273$ 4.90%
FY2012 FY2013 FY2014 FY2015 Dollar Percent
Program Summary Actual Actual Appropriation Request Increase Increase
Total 3710 Sewer Enterprise 1,387,939$ 1,464,522$ 1,761,484$ 1,520,327$ (241,157)$ -13.69%
Total 3720 MWRA 6,802,875$ 6,954,177$ 7,014,300$ 7,715,730$ 701,430$ 10.00%
Indirects 668,990$ 646,217$ 623,444$ 623,444$ -$ 0.00%
Total 3700 Sewer Enterprise 8,859,804$ 9,064,916$ 9,399,228$ 9,859,501$ 460,273$ 4.90%
FY2012 FY2013 FY2014 FY2015 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Increase Increase
Salaries & Wages 164,147$ 169,781$ 229,349$ 235,366$ 6,016$ 2.62%
Overtime 37,372$ 33,530$ 63,362$ 64,629$ 1,267$ 2.00%
Personal Services 201,519$ 203,310$ 292,711$ 299,995$ 7,284$ 2.49%
Contractual Services 95,688$ 148,825$ 141,600$ 144,900$ 3,300$ 2.33%
Utilities 104,513$ 110,101$ 114,750$ 119,500$ 4,750$ 4.14%
Supplies 68,006$ 62,972$ 67,250$ 67,750$ 500$ 0.74%
Small Capital -$ 12,121$ 13,500$ 13,500$ -$ 0.00%
Expenses 268,207$ 334,019$ 337,100$ 345,650$ 8,550$ 2.54%
Debt*918,213$ 927,193$ 1,131,673$ 874,682$ (256,991)$ -22.71%
MWRA 6,802,875$ 6,954,177$ 7,014,300$ 7,715,730$ 701,430$ 10.00%
Indirects 668,990$ 646,217$ 623,444$ 623,444$ -$ 0.00%
Total 3700 Sewer Enterprise 8,859,804$ 9,064,916$ 9,399,228$ 9,859,501$ 460,273$ 4.90%
Funding Sources
Sewer Summary 11/26/2013
31
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 3000 Public Works
Authorized/Appropriated Staffing FY 2012 FY 2013 FY 2014 FY2015
Budget Budget Budget Recommended
Supt of Water & Sewer 0.5 0.5 0.5 0.5
Crew Chief 1 1 1 1
Heavy Equipment Operator 2 2 2 2
Department Clerk 0.2 0.2 0.2 0.2
Seasonal Clerk 0.4 0.4 0.4 0.4
Seasonal Laborer 0.3 0.3 0.3 0.3
Total FTE 4.4 4.4 4.4 4.4
Total Full/Part Time 3 FT/4 PT 3 FT/4 PT 3 FT/4 PT 3 FT/4 PT
Explanatory Notes:
Seasonal Clerk works out of the Engineering Office but is funded by Sewer Enterprise.
Subprogram: 3700 Sewer Enterprise
Authorized Staffing 11/26/2013
32
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram:3700 Sewer Enterprise
Element:3710 Sewer Operating Expenses
Budget Description:
Sewer staff works with the Water / Sewer Abatement Board.
Division Goals:
Budget Data (by Object Code)
FY2012 FY2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 SEWER REG WAGES 146,205.17$ 148,260$ 199,714$ 204,334$ 4,619$ 2.31%
51130 SEWER OVERTIME 37,371.92$ 33,530$ 63,362$ 64,629$ 1,267$ 2.00%
51144 LONGEVITY -$ -$ 2,100$ 2,300$ 200$ 9.52%
51150 REGULAR PART-TIME WAGES -$ 17,572$ 18,307$ 19,832$ 1,525$ 8.33%
51151 SEASONAL PART-TIME WAGES 16,541.61$ 2,649$ 7,528$ 7,200$ (328)$ -4.35%
51512 STIPENDS 1,400.00$ 1,300$ 1,700$ 1,700$ -$ 0.00%
Sub-total Compensation 201,519$ 203,310$ 292,711$ 299,995$ 7,284$ 2.49%
52110 SEWER CONTRACT SVC 21,211.51$ 86,568$ 65,000$ 65,000$ -$ 0.00%
52111 PRINTING/FORMS 4,863.49$ 2,434$ 5,000$ 5,000$ -$ 0.00%
52120 PROFESSIONAL SERVICES 44,168.84$ 43,179$ 30,000$ 33,000$ 3,000$ 10.00%
52127 POLICE DETAILS 1,032.00$ -$ 2,500$ 2,000$ (500)$ -20.00%
52128 ADVERTISING 209.22$ 161$ 500$ 400$ (100)$ -
52141 FACILITY SERVICE & REPAIR 13,393.75$ 7,424$ 25,000$ 25,000$ -$ 0.00%
52142 EQUIP-SERVICE & REPAIR 2,288.16$ 2,822$ 2,500$ 2,500$ -$ 0.00%
52152 EQUIPMENT RENTAL 522$ 500$ 500$ -$ 0.00%
52180 CATERING/MEALS 438.46$ 118$ 400$ 500$ 100$ 25.00%
52181 DRUG TESTING -$ 199$ 500$ 500$ -$ 0.00%
52183 MILEAGE -$ -
52185 POSTAGE & MAILING 4,427$ 4,548$ 4,700$ 5,000$ 300$ 6.38%
52186 PROF DEV & TRAINING 241$ -$ 1,000$ 1,500$ 500$ 50.00%
52187 TRAVEL -$ -
52188 SEMINARS/WORKSHOPS/CONF.2,965$ 850$ 1,500$ 1,500$ -$ 0.00%
52189 AUDIT -$ -
52190 SOFTWARE MAINTENANCE 450$ -$ 2,500$ 2,500$ -$ 0.00%
52192 COMMUNICATIONS & NETWORK SUPP -$ -
52200 SEWER UTILITIES 1,260$ 378$ -$ -
52201 ELECTRICITY 96,328$ 103,046$ 110,000$ 115,000$ 5,000$ 4.55%
52203 NATURAL GAS -$ -$ -$ -$ -
52204 WATER/SEWER -$ -$ -$ -$ -
52206 TELEPHONE 6,270$ 5,116$ 4,000$ 1,000$ (3,000)$ -75.00%
52207 CELLPHONE/PAGERS 655$ 1,561$ 750$ 3,500$ 2,750$ 366.67%
54100 SEWER SUPPLIES 4,798$ 1,221$ 8,000$ 8,000$ -$ 0.00%
54111 OFFICE SUPPLIES 295$ 372$ 500$ 500$ -$ 0.00%
54113 MEMBERSHIP/DUES/LICENSES & SUB 382$ 401$ 750$ 750$ -$ 0.00%
54160 CLOTHING & SAFETY EQUIPMENT 1,431$ 1,090$ 3,000$ 2,500$ (500)$ -16.67%
54161 CHEMICALS & CLEANING SUPPLIES 9,794$ 6,840$ 13,000$ 13,000$ -$ 0.00%
54162 MOTORS/PUMPS 1,661$ 2,245$ 3,000$ 3,000$ -$ 0.00%
54163 PIPES & FITTINGS 2,095$ 5,095$ 3,000$ 3,000$ -$ 0.00%
54166 TOOLS/LUMBER/HARDWARE SUPPLIES 402$ 1,056$ 1,000$ 1,000$ -$ 0.00%
54171 PAVING SUPPLIES & MATERIALS -$ -$ 4,000$ 5,000$ 1,000$ 25.00%
54174 VEHICLE PARTS -$ -$ -$ -$ -
54175 HYDRANTS AND METERS 47,147$ 44,651$ 30,000$ 30,000$ -$ -
54176 SAND & GRAVEL -$ -$ 1,000$ 1,000$ -$ 0.00%
54500 SEWER SMALL EQUIP -$ 3,220$ 500$ 500$ -$ 0.00%
54706 OFFICE EQUIPMENT -$ -$ 500$ 500$ -$ 0.00%
54707 VEHICLES -$ 8,901$ 12,500$ 12,500$ -$ 0.00%
Sub-total Expenses 268,207$ 334,019$ 337,100$ 345,650$ 8,550$ 2.54%
59100 SEWER LONG TERM DEPT PRIN 802,993$ 790,895$ 901,603$ 751,542$ (150,061)$ -16.64%
59150 SEWER LONG TERM DEBT INT 98,338$ 126,159$ 188,813$ 123,140$ (65,673)$ -34.78%
59160 INT ON TEMPORARY LOANS 9,969$ 2,922$ 41,257$ -$ (41,257)$ -100.00%
59170 REPAYMENT ON TEMPORARY LOANS 4,241$ -$ -$ -$ -
59180 ISSUANCE COSTS 2,672$ 7,216$ -$ -$ -
Sub-total Debt 918,213$ 927,193$ 1,131,673$ 874,682$ (256,991)$ -22.71%
Total 3710 Sewer Enterprise 1,387,939$ 1,464,522$ 1,761,484$ 1,520,327$ (271,157)$ -15.39%
5. Initiate an educational program for the entire Town as to the costs and problems created by Inflow and Infiltration.
Object Description
The Sewer Operation Expense budget funds one half of the Superintendent's salary and one fifth of a DPW clerk's salary, along with the
wages of 3 Sewer division employees and two seasonal employees.
The Sewer division is requesting Compensation of $299,995 which is a 2.49% or $7,284 increase from the FY14 appropriation. The
Expense request of $345,650 is 2.54% or only $8,550 more than the FY2014 appropriation. The hard wired alarm lines are now provided
through a wireless system, and reflected by a $3,000 or 75% decrease in the telephone object line and an increase of $2,750 in the
cellphone/pagers object line. Debt service has decreased by $256,991 or 22.71%, as debt continues to be paid off. Please note that the
debt number for FY2015 is still in the process of being formulated by the Finance Department, and is subject to change.
1. Continue to rehab and refurbish all 9 pump stations and bring them up to OSHA standards.
2. Clear and repair all access routes to all sewer easements.
3. Prioritize and repair problem areas.
4. Continue pipe flushing program and root removal in all problem areas
3710 - Sewer Operating 11/26/2013
33
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3700 Sewer Enterprise
Element:3720 MWRA
Budget Description:
Budget Data (by Object Code)
FY2012 FY2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
52170 6,802,875$ 6,954,177$ 7,014,300$ 7,715,730$ 701,430$ 10.00%
Sub-total MWRA 6,802,875$ 6,954,177$ 7,014,300$ 7,715,730$ 701,430$ 10.00%
Total 3720 MWRA 6,802,875$ 6,954,177$ 7,014,300$ 7,715,730$ 701,430$ 10.00%
The Town of Lexington pays the Massachusetts Water Resource Authority (MWRA) to treat and dispose of the Town's
sewage.
The FY2015 MWRA assessment is shown as a 10% 'placeholder' at this time. The preliminary FY2015 assessment will be
known in February, with the final assessment being approved by the MWRA Board of Directors in June 2014.
MWRA
Object Description
3720 - MWRA 11/26/2013
34
FY2015 PROGRAM IMPROVEMENT REQUEST FORMQ
Department Priority: of
Department:
Program:
Element:
Accounting Dept #:
Supplemental Title:
REQUESTED PROGRAM IMPROVEMENT FUNDING
Object Object Ongoing Annual Cost
Code Description (FY2015 & Future)
Compensation
51110 Reg Wages $65,020
Benefits
Expenses
TOTAL $0 $65,020
PURPOSE / DESCRIPTION OF REQUEST
SERVICE IMPLICATION
Public Works
3000 Public Works
3120 Engineering
$0
Engineering Inspector
One-Time Cost
(FY2015 Only)
$65,020
TOTAL
FY2015 Request
$0
$0
$0
$0
$0
$0
$0
$65,020
This request would fund one (1) position for a full-time Engineering Inspector in the Engineering Division.
The Engineering staff provides numerous services to the Town of Lexington with a focus on Capital Improvement projects which
include street improvements, sidewalks repair and installation, dam repair, culvert replacements, stormwater repairs and upgrades,
sanitary sewer repair, water distribution replacements, streetscape improvements, and other miscellaneous improvements. In
addition to managing the design, permitting, nad construction of these projects, the Engineering Division is also responsible for the
issuance and inspections of over 500 permits annually which includes street openings, sewer connections, water connections, trench
permits, Right-of-way obstructions, and driveway permits. Additionally stormwater permits will be introduced soon as well. Due to
the numerous capital projects that are on-going it has proven to be difficult to provide the number of detailed inspections to the
roadway cuts as needed to ensure proper roadway patching is performed by the private contractors and utility companies. The long-
term damage to the roadway infrastructure is extremely costly if utility patches are not properly performed resulting in a decreased
life-cycle of the asset.
The addition of this position will allow for a dedicated inspector for the permits listed above. Additionally that inspector will allow
the Engineering Division to be more aggressive with preventative maintanence to the roadways as well as the bikeway such as
patching and cracksealing. Furthermore, it will allow other staffing more available time to perform illicit discharge monitoring
which leads to cleaner waterways in the Town. Response time to complaints of private roadwork and porr patches will also be
improved provided better customer service to the residents of Lexington.
Without the addition of this staff person the inspections for roadway cuts will remain limited. The long-term impact to the life-cycle
of the roadways will be costly if the patches are not properly installed. Additionally, the stormwater illicit discharge detection as
well as our preventative maintanence program will likely remain at its current levels as there will not be available staff time to
increase the workload.
L:bud_supplemental request/Request Form.xls
11/22/2013
35
FY2015 PROGRAM IMPROVEMENT REQUEST FORM
Department Priority: of
Department:
Program:
Element:
Accounting Dept #:
Supplemental Title:
REQUESTED PROGRAM IMPROVEMENT FUNDING
Object Object Ongoing Annual Cost
Code Description (FY15 & Future)
Compensation
Benefits
Expenses
54176 Sand & Gravel $8,000
TOTAL $0 $8,000
PURPOSE / DESCRIPTION OF REQUEST
SERVICE IMPLICATION
Public Works
3000 Public Works
3310 Parks Division
6510
$0
Top Dressing (Sand and Gravel)
One-Time Cost
(FY15 Only)
$8,000
TOTAL
FY14 Request
$0
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the
requests and create a prioritized list.
$0
$0
$0
$8,000
$0
$0
$0
The Town has invested over 2 million dollars in the center playfield complex over the last 2 years. There is a value in increasing
our top dressing program which will enhance the safety and playability for approximately 8 acres of athletic fields. Top dressing
has many key benefits to athletic fields; it increases surface condition for safety, allows for better turf density to develop, increases
drainage in moist areas, keeps organic matter from accumulating, and allows the subsoil to be more permeable. This additional
funding will be used to purchase materials needed to perform this cultural practice which will increase the useful life of the field.
Failure to support this request will contradict one of the stated goals for the Parks Division which is to implement a proactive park maintenance
program to provide safe, well-maintained and aesthetically pleasing public grounds areas. Without adequate resources to properly maintain
these fields the grounds will deteriorate and become unsafe and unsightly.
FY15 DPW PIRs 11/22/2013
36
FY2015 PROGRAM IMPROVEMENT REQUEST FORM
Department Priority: of
Department:
Program:
Element:
Accounting Dept #:
Supplemental Title:
REQUESTED PROGRAM IMPROVEMENT FUNDING
Object Object Ongoing Annual Cost
Code Description (FY15 & Future)
Compensation
Benefits
Expenses
52143 Forestry Tree Svc $45,000
TOTAL $0 $45,000
PURPOSE / DESCRIPTION OF REQUEST
SERVICE IMPLICATION
Public Works
3000 Public Works
3320 Forestry
6510
$0
Tree Planting Program
One-Time Cost
(FY15 Only)
$45,000
TOTAL
FY14 Request
$0
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the
requests and create a prioritized list.
$0
$0
$0
$45,000
$0
$0
$0
This Program Improvement Request is to assist with the current planting program that has already shown itself to be successful. In
order to increase and maintain the number of trees that are planted every year, the Tree Committee and DPW see the need to
contract out some of this work. With the high demand and calls that our forestry staff receive, tree planting has not been able to
keep pace with the 130 trees which are removed each year. In order to increase the number of tree plantings up to 130 we see the
need to have 70 of them planted by a contractor. The trees will be obtained from selected nurseries and from our own tree nursery
being made up of bare root, balled and burlap, and container grown trees. As part of the program, the contractor will provide follow
up care for these trees for one year consisting of watering, fertilization, and constant monitoring.
Failure to support this request will contradict one of the stated goals for the forestry Division which is to implement a tree planting program
to provide shade, aesthetically pleasing species to all publicand private areas. Without adequate resources to this program may continue to
decline in planted trees per season and contuniue to fall short of replacing what is removed per year.
FY15 DPW PIRs 11/22/2013
37
FY2015 PROGRAM IMPROVEMENT REQUEST FORMQ
Department Priority: of
Department:
Program:
Element:
Accounting Dept #:
Supplemental Title:
REQUESTED PROGRAM IMPROVEMENT FUNDING
Object Object Ongoing Annual Cost
Code Description (FY2015 & Future)
Compensation
5111 Reg Wages $40,206
Benefits Health Care
Expenses Dental
TOTAL $0 $40,206
PURPOSE / DESCRIPTION OF REQUEST
SERVICE IMPLICATION
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the
requests and create a prioritized list.
$0
$0
$0
$0
$0
$0
$40,206
2404211
$0
W-4 Heavy Equipment Operator (Compost Facility)
One-Time Cost
(FY2015 Only)
$5,000
TOTAL
FY2015 Request
$0
Public Works
3400 Environmental Services
DPW Compost Revolving Account
This request will fund the new position of a W-4 Heavy Equipment Operator for the Compost Facility, which will be funded through the DPW
Revolving Account.
Each year the Hartwell Avenue Compost Facility (HACF) provides the town and the surrounding area with a valuable materials management
facility that cost effectively accepts and processes more than 60,000 cubic yards of leaves, yard waste and soil. Through proper composting
management techniques (windrow construction and turning, mixing, grinding, screening, etc.), these raw materials are processed into precious
"value added" products such as loam, compost and enriched topsoil that are used internally by DPW and other municipal departments or sold to
area landscapers. Revenue generated from this activity was $330,948 in FY09, $402,257 in FY10. It is expected to generate between $350,000 and
$400,000 each in FY11 and FY12, contingent upon staffing levels.
In order to support this level of operation, the Hartwell Avenue Compost Facility Business Plan has recommended dedicated staffing of at least tw
full-time heavy equipment operators and a seasonal employee. The staffing for weekend drop-off hours is supplemented by other DPW employees.
For the past several years the staffing has included one W-4 Recycling Facility Operator, an employee "borrowed" from another DPW division and
a seasonal employee. With the prospect of losing this borrowed employee eminent, we are proposing to hire an additional W-4 heavy equipment
operator to be funded from the Compost Revolving Account.
Under the purview of the Superintendent of Environmental Services, the volume of incoming and outgoing product has expanded each year.
Revenues generated from HACF activities (contractor yard waste permits & punch cards, compost product sales and the Arlington curbside yard
waste agreement) could continue to increase with additional staff support, the acceptance of food waste and other operational improvements. This
W-4 position is needed to assist in the provision of enhanced recycling and customer services, the acceptance and processing of food waste
outlined in the HACF Business Plan and assist with other operational duties. For example, additional staffing and
improved operations at the facility would allow residents more opportunities to recycle other difficult to manage materials like mercury bearing
items, scrap metal, wood and carpet, and may also allow us to accept and process food waste from area commercial food waste generators such as
local farmstand.
In order to maintain current and future revenues and programs, this dedicated position is needed at the site. This employee will
assist in the processing of additional yard waste materials, monitor incoming yard waste, cardboard and other recycable materials
from residents and contractors, and perform a variety of technical tasks. By maintaining the status quo of borrowing an employee
from another DPW division, we continue to jeopardize the ability of that division to maintain its workload as well as compromise
the goals of the facility as outlined in the Business Plan.
L:bud_supplemental request/Request Form.xls
11/22/2013
38
FY2015 PROGRAM IMPROVEMENT REQUEST FORM
Department Priority: of
Department:
Program:
Element:
Accounting Dept #:
Supplemental Title:
REQUESTED PROGRAM IMPROVEMENT FUNDING
Object Object Ongoing Annual Cost
Code Description (FY15 & Future)
Compensation
N/A
Benefits
Expenses
54100 Supplies $24,462
TOTAL $24,462 $0
PURPOSE / DESCRIPTION OF REQUEST
SERVICE IMPLICATION
Public Works
3000 Public Works
3210 Highway Maintenance
4220
$0
Regulatory Sign Upgrades
One-Time Cost
(FY15 Only)
$24,462
TOTAL
FY15 Request
$0
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the
requests and create a prioritized list.
$0
$0
$0
$24,462
$0
$0
$0
The Federal Highway Administration (FHWA) has mandated that each municipality have an up-to-date inventory of its regulatory
signs and their retroreflectivity by 2014. Regulatory signs are used to inform motorists of traffic laws and regulations and all other
notifications if applicable. Examples include: STOP, SPEED LIMIT, YIELD, NO PARKING, DO NOT ENTER,
CROSSWALK, signage etc.
The Town conducted a retroreflectivity survey in 2013 and has a current inventory which provides location, classification, and
compliance standards with the local Town Code as well as the Manual of Uniform Traffic Control Devices (MUTCD).
This program improvement would be the first of three phases, bringing the Towns' signs into compliance with local and federal
codes. The above cost is for the materials needed to replace the signage that is out of compliance. The work will be preformed by
Highway Division personnel. The estimated cost for Phase I is $24,462. The work would take place in FY15. Phase I
replacement includes the critical regulatory signs such as, STOP, ONE-WAY, DO NOT ENTER, SPEED LIMIT, PEDESTRIAN
CROSSING, and SCHOOL ZONE.
Phase II is estimated at just under $20,000 which includes regulatory warning signs such as, NO RIGHT/LEFT TURN, KEEP
RIGHT, BICYCLE, and chevrons for curves. This work is proposed for FY16.
Phase III is estimated at just under $15,000 which includes regulatory signs such as, NO PARKING, BIKE ROUTES, and STATE
ROUTES. This work is proposed for FY17.
The anticipated life span of a regulatory sign is approximately 10-years.
Non compliance with the FHWA mandate could effect federal funding. There is also an increased risk of motor vehicle and pedestrian
accidents.
FY15 DPW PIRs 11/22/2013
39
Public Works FY2015 Five Year Capital PlanFY 2015 FY 2016 FY 2017 FY 2018 FY 2019TOTALS321 Center Streetscape Improvements600,000$ 6,675,000$ -$ -$ -$ 7,275,000$ 327 Automatic Meter Reading System-$ -$ 657,250$ 496,000$ 496,000$ 1,649,250$ 520 Equipment Replacement700,000$ 803,000$ 685,000$ 695,000$ 665,000$ 3,548,000$ 522 Street Improvements3,026,029$ 2,531,250$ 2,546,851$ 2,562,843$ 2,579,234$ 13,246,207$ 523 Storm Drainage Improvements and NPDES compliance340,000$ 340,000$ 340,000$ 340,000$ 340,000$ 1,700,000$ 524 Sanitary Sewer System Investigation and Improvements1,200,000$ 1,200,000$ 1,200,000$ 1,200,000$ 1,200,000$ 6,000,000$ 528 Hydrant Replacement Program100,000$ 100,000$ 100,000$ 100,000$ 100,000$ 500,000$ 529 Pump Station Upgrades600,000$ 600,000$ 600,000$ 600,000$ 600,000$ 3,000,000$ 554 Street Acceptance-$ -$ -$ -$ -$ -$ 557Comprehensive Watershed Storm Water Management Study and Implementation390,000$ 390,000$ 390,000$ 390,000$ 390,000$ 1,950,000$ 560 Water Distribution System Improvements900,000$ 900,000$ 660,000$ 660,000$ 660,000$ 3,780,000$ 587 Mass Ave - Three Intersections Improvement500,000$ 50,000$ -$ 6,550,000$ -$ 7,100,000$ 644 Sidewalk Improvement400,000$ 400,000$ 400,000$ 400,000$ 400,000$ 2,000,000$ 645Dam Repair150,000$ 525,000$ -$ -$ -$ 675,000$ 672 Battle Green Master Plan - Phase 390,000$ 650,000$ -$ -$ -$ 740,000$ 683 Town Wide Culvert Replacement390,000$ 390,000$ 390,000$ 390,000$ 390,000$ 1,950,000$ 688 Town-wide Signalization Improvements125,000$ 125,000$ 125,000$ 125,000$ 125,000$ 625,000$ 850 Hartwell Avenue Infrastructure Improvements-$ -$ -$ -$ -$ -$ 852 Hastings Park Gazebo Repairs/Overhead Wires3,120,000$ -$ -$ -$ -$ 3,120,000$ 881 Municipal Parking lot improvements40,000$ 440,000$ -$ -$ -$ 480,000$ 883 Bikeway Bridge Repairs-$ 80,000$ -$ -$ -$ 80,000$ 915 Hartwell Avenue Compost Site Improvements-$ -$ 350,000$ -$ -$ 350,000$ 917 Traffic Island Renovation83,000$ -$ -$ -$ -$ 83,000$ PUBLIC WORKS TOTAL12,754,029$ 16,199,250$ 8,444,101$ 14,508,843$ 7,945,234$ 59,851,457$ FY2015 Capital Budget - Public WorksDecember 3rd, 2013
Project Name:Center Streetscape Improvements Date:02-Oct-08
Submitted By:John Livsey Department:Public Works
Project ID Number:321
First Year Submission?
Priority
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-274-8305 E-mail jlivsey@lexingtonma.gov
Revision Date:17-Oct-13
Description of Project:FY15 - $600,000 - Thi s pr oj ect i s a r equest t o r est or e and i mpr ove t he cent er si de wal k, str eet scape, and ci r cul ati on. The FY13 r equest was t o
f und t he tr affi c count s and tr affi c modeli ng of multi pl e scenari os and t her e was no FY14 r equest. Past f undi ng will all o w t he desi gn t o pr ogr ess t o
25 %. The 25 % desi gn pl ans ar e anti ci pat ed t o be co mpl et e by s pri ng / su mmer 2014. Thi s FY15 r equest will pr ovi de t he necessar y f unds t o
co mpl et e t he desi gn and devel op pl ans and specifi cati on necessar y f or bi ddi ng t he pr oj ect. The constr ucti on f unded i s r equest ed i n one year i n
an eff ort t o mi ni mi ze di sr upti on t hr ough t he bi ddi ng of one contr act f or all anti ci pat ed wor k, alt hough phasi ng will be i nvesti gat ed as desi gn
pr ogr esses. The constr ucti on phase i s li kel y t o i ncl ude t he r est or ati on, r e moval and r epl ace ment of t he f ort y-year-ol d bri ck si de wal k al ong t he
nort herl y si de of Massachusett s Avenue fr o m Depot Squar e t o t he exit of To wn Hall, str eet scape i mpr ove ment, i mpr oved li ghti ng as well as ot her
aspect s devel oped i n t he Pl an. I n additi on t o t he r est or ati on of t hese ar eas, all of t he exi sti ng pedestri an corri dor s and r a mps will be br ought i nt o
ADA co mpli ance.
Justification/Benefit:Thi s pr oj ect will i mpr ove t he pedestri an saf et y and si de wal k wal ki ng surf ace i n t he cent er and r epl ace def ecti ve ar eas. Additi onall y i mpr ove ment s
i ncl ude li ghti ng, str eet scape, i nt er s ecti on upgr ades and l ane confi gur ati on adj ust ment s as needed.
Impact if not completed:The f ort y year si de wal k wal ki ng surf ace will conti nue t o det eri or at e, si gnifi c antl y i ncr easi ng t he pot enti al f or per sonal i nj ur y and da mage t o sno w
r e moval equi p ment. Additi onall y, pr oper accessi bilit y will not be pr ovi ded t o all us er s.
Capital Funding Request
Stakeholders:All r esi dent s and Cent er busi nesses and e mpl oyees
Timeframe:2015-2016
Operating Budget Impact:none
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
0
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
The c ost i s bas ed on t he pr evi ous 2008 Cent er Si de wal k pr oj ect and t he pr eli mi nar y dat a avail abl e fr o m t he earl y desi gn st age t hat i s i n
pr ogr ess. Upon co mpl eti on of t he 25 % desi gn pl ans mor e det ail ed pr obabl e cost s will be avail abl e.
Revolving Other
321
$0 $5,500,000 $0 $0 $0
$0 $1,000,000 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$600,000 $175,000 $0 $0 $0
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $600,000 $6,675,000 $0 $0 $0
Totals
$0
$775,000
$5,500,000
$0
$1,000,000
$7,275,000
$0CPA Amt. Req.$0 $0 $0 $0
11/26/2013 3:01:09 PM
FY2015 Capital Budget - Public Works Page 1 December 3rd, 2013
Project Name:Equipment Replacement Date:30-Oct-08
Submitted By:Bill Hadley Department:Public Works
Project ID Number:520
First Year Submission?
Priority
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-274-8303 E-mail whadley@lexingtonma.gov
Revision Date:10-Oct-13
Description of Project:FY15 - $700,000 - ︵$443,000 Tax Levy,$257,000 Wat er/Se wer Ent er pri se Fund︶. Thi s i s an annual pr ogr a m t o r epl ace equi p ment t hat has
r eac hed t he end of it s usef ul lif e. The Depart ment of Publi c Wor ks has an i nvent or y of 146 pi eces of equi p ment. The vehi cl es i ncl ude sedans,
hybri d SUVs, constr ucti on v ehi cl es and speci ali zed equi p ment i ncl udi ng pu mps, r oll er s, spr ayer s and mo wer s. Each pi ece of equi p ment i s
i nvent ori ed wit h ori gi nal and curr ent r epl ace ment cost, st at e of conditi on and r epl ace ment ti me i nt er val. Repl ace ment i nt er val s var y fr o m 5 t o 25
year s, and ar e based on manuf act ur er r eco mmendati ons and use ︵t ype and dur ati on︶. The sel ecti on of vehi cl es t o be r epl aced begi ns wit h t he
pr oposed r epl ace ment dat e. Then each vehi cl e i s assessed as t o it s mechani c al conditi on and wor k r equir e ment s. The scr eener has been
moved t o FY 2016 due t o t he need t o fi nali ze t he l ong t er m pl ans f or t he Hart well Avenue Co mpost Sit e ︵t hes e i ncl ude a r evi e w of curr ent and
pr oj ect ed oper ati ons and a deci si on on t he AD unit︶The syst e mati c r epl ace ment pr ogr a m defi nes what equi p ment i s expect ed t o need r epl ace ment duri ng t he next fi ve year s, wit h t he i nt ent of
pr ev enti ng any unexpect ed e mer gency pur chases. Annual updat es ar e conduct ed by t he Road Machi ner y Di vi si on, Di vi si on Superi nt endent s and
r evi e wed by t he Manager of Oper ati ons and t he Dir ect or of Publi c Wor ks.
FY2015 r equest s: 1 F450 wit h utilit y body, lift gat e and pl o w - Wat er Di vi si on ︵$90,000 wit h $40,500 f r o m t he Wat er Ent er pri s e Fund, $40,500
fr o m t he Se wer Ent er pri se Fund and $9,000 f or t he pl o w set up fr o m t he t ax l evy︶, 1 HD Rack Body Du mp Tr uck wit h wi nc h and sno w pl o w s et
up - For estr y Di vi si on︵$150,000︶, 1 HD 10 Wheel Hook Bed Du mp Tr uck wit h fl at bed, pl o w, under scr aper, st ai nl ess st eel sander body and a
ne w sandi ng unit capabl e of usi ng bri ne and/or salt - Hi gh way Di vi si on ︵$275,000︶, 1 HD 10 Wheel Du mp Tr uck wit h pl o w ︵$185,000 wit h
$176,000 fr o m t he Wat er Ent er pri se Fund and $9,000 f or t he pl o w set up fr o m t he t ax l evy︶Justification/Benefit:The oper ati ons of a publi c wor ks depart ment r el y heavil y on r egul ar and speci ali zed vehi cl es t o mo w par ks, pl o w sno w, r epai r str eet s and
co mpl et e a vari et y of ot her pr oj ect s. Wit hout r egul ar equi p ment r epl ace ment, t he DP W's oper ati ons coul d be sever el y hi nder ed by br oken do wn
and pot enti all y unsaf e vehi cl es.
Impact if not completed:If t he necessar y equi p ment i s not r epl aced, pr oj ect s coul d be del ayed due t o equi p ment do wn ti me. Furt her mor e, t he mechani cs' ti me i s bett er
spent on t asks ot her t han fi xi ng equi p ment t hat i s beyond it s usef ul lif e.
Stakeholders:DP W St aff, Lexi ngt on Resi dent s
Timeframe:Thi s i s an annual capit al r equest wit h equi p ment bei ng specifi ed bef or e Jul y 1st and bei ng or der ed aft er Jul y 1st.
Operating Budget Impact:Thi s pr ogr a m i mpact s t he oper ati ng budget by savi ng st aff ti me and money. DP W e mpl oyees spend l ess ti me r epairi ng ol d and agi ng pi eces of
equi p ment and buyi ng part s t o fi x equi p ment t hat i s beyond it s usef ul lif e.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Replace. Freq:
0Years
State Aid PrivateRevolving Other
11/26/2013 3:01:10 PM
FY2015 Capital Budget - Public Works Page 2 December 3rd, 2013
Project Name:Equipment Replacement Date:30-Oct-08
Submitted By:Bill Hadley Department:Public Works
Project ID Number:520
First Year Submission?
Priority
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-274-8303 E-mail whadley@lexingtonma.gov
Revision Date:10-Oct-13
Capital Funding Request Recurring Cost
$0.00
Maintenance Cycle
0 Years
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Esti mat ed c ost s wer e fr o m deal er s t hat suppl y t hi s equi p ment.
520
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$700,000 $803,000 $685,000 $695,000 $665,000
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $700,000 $803,000 $685,000 $695,000 $665,000
Totals
$0
$0
$0
$3,548,000
$0
$3,548,000
$0CPA Amt. Req.$0 $0 $0 $0
11/26/2013 3:01:10 PM
FY2015 Capital Budget - Public Works Page 3 December 3rd, 2013
Project Name:Street Improvements Date:02-Oct-08
Submitted By:John Livsey Department:Public Works
Project ID Number:522
First Year Submission?
Priority
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-274-8305 E-mail jlivsey@lexingtonma.gov
Revision Date:24-Oct-13
Description of Project:FY15- $3,026,029 - Thi s i s an annual r equest f or t he str eet r esurf aci ng and mai nt enance pr ogr a m. It i s co mpri sed of $2,064,924 of To wn f unds
and $961,105 of Chapt er 90 f unds ︵Chapt er 90 f undi ng i s based on Lexi ngt on's most r ecent all ocati on and asl o based on t he curr ent st at e
all ocati on of $200 milli on st at e wi de - t her e i s pot enti al f or t hi s t o ri se t o $300 milli on︶. Funds will be used f or desi gn, i nspecti ons, pl anni ng,
r epai r, pat chi ng, cr ack seali ng and c onstr ucti on of r oad ways as well as r epai r and i nst all ati on of si de wal ks. A pr eli mi nar y li st of t he str eet s t o be
r epai r ed under t hi s arti cl e i s curr entl y under devel op ment. A pave ment manage ment syst e m i s utili zed t o assi st i n anal yzi ng t he r oad net wor k and
sel cti ng r oad ways f or r epair s. Thi s model i s kept updat ed on a r egul ar basi s. $20,000 of t hi s f undi ng i s f or dat a c oll ecti on, anal yses, pr oposal
r evi e w, r eco mmendati ons, and t o dev el op pl ans f or tr affi c miti gati on and i mpr ove ment s t o wn-wi de. Tr affi c cal mi ng r equest s, co mpl et e str eet
eval uati ons and ot her i ssues t hat r equi r e TSAC eval uati on will be f unded t hr ough t hi s r equest. Chap
Justification/Benefit:
Thi s f undi ng will all o w f or t he pr oper mai nt enance and r epai r of Lexi ngt on's str eet s and si de wal ks, i ncr easi ng t hei r qualit y and saf et y.
Impact if not completed:Lexi ngt on str eet s will det eri or at e, i ncr easi ng t he possi bilit y of saf et y i ssues and poor ri deabilit y.
Capital Funding Request
Stakeholders:Lexi ngt on r esi dent s, anyone who tr avel s Lexi ngt on str eet s.
Timeframe:Constr ucti on season 2015
Operating Budget Impact:Ad mi ni str ati ve over si ght.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
0
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Engi neeri ng esti mat e i s based on pr evi ous contr act bi ds i n Lexi ngt on i ncl udi ng t he l at est r esurf aci ng bi d entitl ed str eet r esurf aci ng contr act #12-
68 and #13-61.
Revolving Other
522
$3,006,029 $2,511,250 $2,526,851 $2,542,843 $2,559,234
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$20,000 $20,000 $20,000 $20,000 $20,000
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $3,026,029 $2,531,250 $2,546,851 $2,562,843 $2,579,234
Totals
$0
$100,000
$13,146,207
$0
$0
$13,246,207
$0CPA Amt. Req.$0 $0 $0 $0
11/26/2013 3:01:10 PM
FY2015 Capital Budget - Public Works Page 4 December 3rd, 2013
Project Name:Storm Drainage Improvements and NPDES compliance Date:02-Oct-08
Submitted By:John Livsey Department:Public Works
Project ID Number:523
First Year Submission?
Priority
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-274-8305 E-mail jlivsey@lexingtonma.gov
Revision Date:17-Oct-13
Description of Project:FY15 - $340,000 - Thi s i s an annual r equest. $70,000 i s esti mat ed f or t he co mpli ance wit h t he c onstr ucti on r el at ed porti ons of t he Nati onal
Poll ut ant Di schar ge and Eli mi nati on Syst e m ︵NPDES︶ mi ni mu m contr ol measur es as mandat ed by EPA i n t he st or m wat er gener al per mit. Thi s
i ncl udes t he devel op ment and sub mitt al of t he Noti ce of I nt ent and St or mwat er Manage ment Pr ogr a m ︵S WMP︶ as r equi r ed by t he EPA as well
as illi cit di sc har ge eli mi nati on. These measur es i ncl ude illi cit di sc har ge det ecti on and eli mi nati on, and B MP ︵best manage ment pr acti ces︶
i nst all ati on and r etr ofit s. $270,000 will be used t o r epai r/r epl ace dr ai nage str uct ur es encount er ed duri ng t he r oad r esurf aci ng pr ogr a m, r epai r
ot her dr ai nage ar eas of concer n i n t o wn and i mpr ove st or mwat er i ssues di scover ed duri ng t he NPDES i nvesti gati on wor k. Thi s r equest will
pr ovi de f unds t o r est or e t he f uncti on of sel ect t o wn dr ai nage syst e ms. Much of t he t o wn has been devel oped and ol d syst e ms ar e i nadequat e.
Ther e ar e many tr oubl e spot s i n t he wat er sheds of t he Vi ne Br ook, Mill Br ook, Beaver Br ook, and Kil n Br ook as well as ot her ar eas t hr oughout
t o wn. Recent dr ai nage i nst all ati on i ncl uded Shade Str eet, Wal nut Str eet, and Ada ms Str eet. Illi cit Di schar ge det ecti on has been ongoi ng i n t he
Vi ne Br ook and Mill Br ook whi c h ar e ar eas i dentifi ed t o have cont a mi nati on.
Justification/Benefit:
These f unds will be used t o r epl ace and suppl e ment exi sti ng dr ai nage str uct ur es. Recent hi st or y has sho wn t hat most r oad way r el at ed
constr ucti on acti vit y undert aken uncover s dr ai nage str uct ur es t hat ar e i n need of r epai r. Additi onall y t he f unds will be us ed f or c onti nued
co mpli ance wit h t he EPA phase II r egul ati ons. Thi s will hav e t he benefit of i mpr ovi ng t he wat er qualit y i n Lexi ngt on's str ea ms and ponds as well
as t he pr oper contr ol of st or m wat er.
Impact if not completed:Dr ai nage str uct ur es will conti nue t o det eri or at e. Syst e m f ail ur es will cause str eet fl oodi ng and pr opert y da mage. Fail ur e t o co mpl y wit h t he phase
II r equir e ment s may r esult i n fi nes and li mit our abilit y t o i mpr ove wat er qualit y i n our br ooks and str ea ms.
Capital Funding Request
Stakeholders:Resi dent s.
Timeframe:2014-2015
Operating Budget Impact:Pr e-e mpti ve r epai r of exi sti ng dr ai nage st r uct ur es will r educe da mage t o t he str uct ur es t he msel ves, t o exi sti ng pave ment and t o publi c and pri vat e
pr opert y. It will al so r educe t he manpo wer ti me and mat eri al s needed by DP W t o r espond t o e mer gency needs and co mpl ai nt s.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
0
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Revolving Other
523
$270,000 $270,000 $270,000 $270,000 $270,000
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$70,000 $70,000 $70,000 $70,000 $70,000
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $340,000 $340,000 $340,000 $340,000 $340,000
Totals
$0
$350,000
$1,350,000
$0
$0
$1,700,000
$0CPA Amt. Req.$0 $0 $0 $0
11/26/2013 3:01:10 PM
FY2015 Capital Budget - Public Works Page 5 December 3rd, 2013
Project Name:Storm Drainage Improvements and NPDES compliance Date:02-Oct-08
Submitted By:John Livsey Department:Public Works
Project ID Number:523
First Year Submission?
Priority
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-274-8305 E-mail jlivsey@lexingtonma.gov
Revision Date:17-Oct-13
Engi neeri ng constr ucti on esti mat es based on r ecent experi ences wit h r oad way pr oj ect s, i ncl udi ng t he r ecent dr ai nage i mpr ove ment contr act 12-
49. The NPDES esti mat es ar e based on i nf or mati on gat her ed and r evi e wed by consult ant s speci ali zi ng i n co mpli ance.
11/26/2013 3:01:10 PM
FY2015 Capital Budget - Public Works Page 6 December 3rd, 2013
Project Name:Sanitary Sewer System Investigation and Improvements Date:02-Oct-08
Submitted By:John Livsey Department:Public Works
Project ID Number:524
First Year Submission?
Priority
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-274-8305 E-mail jlivsey@lexingtonma.gov
Revision Date:21-Oct-13
Description of Project:FY15 - $1,200,000 - Thi s annual pr ogr a m pr ovi des f or r ehabilit ati on of sanit ar y se wer i nfr astr uct ur e. Engi neeri ng i nvesti gati on and ev al uati on will
conti nue on se wer s t hr oughout t o wn i ncl udi ng t hose i n r e mot e, har d t o access ar eas. Wor k will i ncl ude r epl ace ment or r epai r of det eri or at ed
se wer s, f or c e mai ns, and manhol es t o i mpr ov e fl o w and r educe i nfl o w and i nfiltr ati on ︵I/I ︶ i nt o t he syst e m. Furt her i dentifi cati on, pri oriti zati on,
and r epai r of sanit ar y se wer i n t he t o wn r educi ng i nfl o w and i nfilt r ati on i nt o t he syst e m has been ongoi ng i n sever al se wer basi ns i n t o wn. Recent
co mpl et ed wor k i n t o wn i ncl udes se wer basi n ar ea 6 ︵Tophet s wa mp︶,ar ea 7︵Reed St ar ea︶, ar ea 10 ︵Marr ett, Li ncol n, School Str eet
ar eas︶,ar ea 3 ︵Ada ms Str eet, Gr ant Str eet, Saddl e Cl ub ar ea︶, and ar ea 9 ︵Par ker Str eet ar ea︶ Possi bl e f ut ur e ar eas of i nvesti gati on and
r e moval ar e t he Bo w Str eet ar ea, Mapl e Str eet, Wobur n str eet ar ea, Bl oo mfi el d Str eet ar ea, Walt ha m Str eet / Concor d Ave ar ea, and Ada ms
Str eet ar ea.
Justification/Benefit:
Many se wer s i n l o w ar eas of t he t o wn f oll o w br ook channel s. The pi pes ar e i n r e mot e l ocati ons and v er y diffi cult t o access. I n t hese ar eas,
engi neer s have f ound t hat poor soil conditi ons l ead t o poor pi pe perf or manc e. Ther e i s consi der abl e i nfiltr ati on. When cl ean st or m wat er uses
pi pe capacit y, wast e wat er cannot be conveyed and se wage overfl o ws occur. These capit al i nvest ment s i mpr ov e t he oper ati on of t he se wer
syst e m and r educe backups and pot enti al overfl o ws. Additi onall y it has been sho wn t hat wat er qualit y can be i mpr ov ed i n our br ooks.
Impact if not completed:Se wage l eaks and ov erfl o ws pr esent a di r ect danger t o t he healt h of t he co mmunit y t hr ough tr ans missi on of wat er bor ne di seases.
I n additi on, t he t o wn pay ment t o M WRA f or se wage tr eat ment i s based on t ot al fl o w t hr ough t he met er at t he Arli ngt on t o wn li ne. Excessi ve fl o w
of st or mwat er i n t he se wer r esult s i n unnecessaril y hi gher se wage bill s.
Capital Funding Request
Stakeholders:All r esi dent s wit h sanit ar y se wer i n Lexi ngt on.
Timeframe:2014-2015
Operating Budget Impact:These capit al i nvest ment s pr ev ent syst e m malf uncti ons and r educ e t he measur ed fl o ws t hr ough t he M WRA met er. Additi onall y, t hey r educe t he
li keli hood of cat astr ophi c f ail ur e of a se wer syst e m r esulti ng i n e mer gency r epai r s. Pr oj ect may be eli gi bl e f or MWRA gr ant l oan pr ogr a m if
f undi ng i s avail abl e. The curr ent pr ogr a m pr ovi des f or 45 % gr ant and 55 % i nt er est fr ee l oans.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
0
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Engi neeri ng esti mat es based r ecent To wn of Lexi ngt on I/I c ontr act s #10-29, #11-24, and #12-46.
Revolving Other
524
$1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$200,000 $200,000 $200,000 $200,000 $200,000
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $1,200,000 $1,200,000 $1,200,000 $1,200,000 $1,200,000
Totals
$0
$1,000,000
$5,000,000
$0
$0
$6,000,000
$0CPA Amt. Req.$0 $0 $0 $0
11/26/2013 3:01:10 PM
FY2015 Capital Budget - Public Works Page 7 December 3rd, 2013
Project Name:Hydrant Replacement Program Date:02-Oct-08
Submitted By:Bill Hadley Department:Public Works
Project ID Number:528
First Year Submission?
Priority
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-274-8303 E-mail whadley@lexingtonma.gov
Revision Date:21-Oct-13
Description of Project:FY15 - $100,000 ︵$50,000 f unded fr o m t he Wat er Ent er pri se Fund and $50,000 f unded fr o m t he Tax Levy︶. The To wn of Lexi ngt on has 1,500
fi r e hy dr ant s i n it s fi r e pr ot ecti on syst e m. Fault y hydr ant s need t o be r epl aced annuall y t o meet saf et y r equi r e ment s. Thi s i s an ongoi ng
r epl ace ment pr ogr a m desi gned t o mai nt ai n t he i nt egrit y of t he fi r e pr ot ecti on syst e m t hr oughout t o wn. A li st of hydr ant s needi ng r epl ace ment
each year i s gener at ed duri ng t he annual i nspecti on and fl ushi ng of hydr ant s by t he Wat er Depart ment and t he Fi r e Depart ment. Based on
di scussi ons bet ween t he Wat er Depart ment and t he Fi r e Depart ment t he t ar get goal i s t o r epl ace appr oxi mat el y 40 hydr ant s per year. Wit h a
r epl ace ment cost of appr oxi mat el y $2,500 per hydr ant t he capit al r equest will ensur e t he conti nued oper abilit y of t he fi r e pr ot ecti on syst e m. A
t ot al of 191 hydr ant s ︵appr oxi mat el y 13 % of t he syst e m︶ have been r epl aced. Hydr ant s t ypi call y have a 50 year lif e unl ess t hey ar e da maged.
Justification/Benefit:For t he saf et y of t he buil di ngs and i nfr astr uct ur e of Lexi ngt on, pr eser vati on of r esi dences, and t o co mpl y wit h Fi r e Depart ment saf et y
r equi r e ment s.
Impact if not completed:Di mi ni shed fi r e fi ghti ng capacit y r es ulti ng i n pr opert y da mage and possi bl e l oss of lif e.
Capital Funding Request
Stakeholders:Lexi ngt on r esi dent s
Timeframe:Ongoi ng
Operating Budget Impact:Upgr adi ng ol der fi r e hydr ant s wit h mor e effi ci ent hydr ant s t o bett er co mpl y wit h st andar ds set by t he Nati onal Fi r e Pr ot ecti on Associ ati on.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
0
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Cost based on most r ecent bi d r esult s.
Revolving Other
528
$100,000 $100,000 $100,000 $100,000 $100,000
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $100,000 $100,000 $100,000 $100,000 $100,000
Totals
$0
$0
$500,000
$0
$0
$500,000
$0CPA Amt. Req.$0 $0 $0 $0
11/26/2013 3:01:10 PM
FY2015 Capital Budget - Public Works Page 8 December 3rd, 2013
Project Name:Pump Station Upgrades Date:02-Oct-08
Submitted By:John Livsey Department:Public Works
Project ID Number:529
First Year Submission?
Priority
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-274-8305 E-mail jlivsey@lexingtonma.gov
Revision Date:21-Oct-13
Description of Project:FY15 - $600,000 - Lexi ngt on has 10 Se wer pu mpi ng st ati ons. I n Jul y of 2013 a det ail ed eval uati on and c apit al pl an was devel oped f or t he t o wn
wit h t he assi st ance of Wri ght-Pi er ce. Thi s i ncl udes a det ail ed engi neeri ng sur vey of t he pu mps st ati ons t o det er mi ne curr ent and f ut ur e needs as
well as a ti me t abl e and pr obabl e cost s f or t he pr oposed wor k. FY15 f undi ng i s r equest ed f or f ull pu mp st ati on r epl ace ment whi ch will li kel y be
used f or t he Bri gha m Road Pu mp St ati on as sho wn i n year 2 of t he Capit al I mpr ove ment Pl an devel oped by Wri ght-Pi er ce.
We have att ached a t abl e det aili ng t he r ec o mmended r epai r / r epl ace ment schedul e i ncl udi ng cost s. Fut ur e f undi ng i s bei ng r equest ed f or t he
r epl ace ment of pu mpi ng st ati ons, wet well s, dr y well s, el ectri cal wor k, gener at or s, and contr ol s. The r equest i s part of t he Wri ght Pi er ce 20 year
r epai r / r epl ace ment pl an f or t he 10 Se wer pu mpi ng st ati ons. Pr evi ous wor k c o mpl et ed under t hi s arti cl e i ncl udes Pu mp r epl ace ment s and st ati on
upgr ades at Concor d Ave, ne w el ectri c al panel s and contr ol s at t he Mar shall Road and Nort h Str eet pu mp st ati on and ot her mi scell aneous OSHA
upgr ades. I nst all ati on of back-up gener at or s at Concor d Ave and Pott er Pond pu mp st ati ons as well as ot her upgr ades at Pott er Pond ar e
curr entl y under constr ucti on.
Justification/Benefit:
Pr eser vi ng t he To wn's I nfr astr uct ur e and Mai nt ai ni ng t he Coll ecti on Syst e m
Impact if not completed:Pu mp f ail ur e r esult s i n s e wer sur char gi ng and overfl o ws. The overfl o ws cr eat e a publi c healt h ri sk and envi r on ment al da mage.
Capital Funding Request
Stakeholders:Lexi ngt on Resi dent s
Timeframe:2014-2015
Operating Budget Impact:Upgr adi ng t he pu mps and support syst e ms enabl e t he pu mps t o r un bett er usi ng l ess ener gy and avoi di ng e mer gency expendit ur es
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
0
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Cost pr oj ecti on f or ne w equi p ment and i nst all ati on based on r eco mmendati ons by Wri ght Pi er ce and r ecent bi ds f or pu mp st ati on r ehabilit ati on
Contr act #13-43
Revolving Other
529
$400,000 $400,000 $400,000 $400,000 $400,000
$100,000 $100,000 $100,000 $100,000 $100,000
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$100,000 $100,000 $100,000 $100,000 $100,000
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $600,000 $600,000 $600,000 $600,000 $600,000
Totals
$0
$500,000
$2,000,000
$0
$500,000
$3,000,000
$0CPA Amt. Req.$0 $0 $0 $0
11/26/2013 3:01:10 PM
FY2015 Capital Budget - Public Works Page 9 December 3rd, 2013
Project Name:Comprehensive Watershed Storm Water Management Study and Implementation Date:02-Oct-08
Submitted By:John Livsey Department:Public Works
Project ID Number:557
First Year Submission?
Priority
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-274-8305 E-mail jlivsey@lexingtonma.gov
Revision Date:17-Oct-13
Description of Project:FY15 - $390,000 - Thi s i s an annual r equest. DP W, Engi neeri ng and Conser vati on ar e coll abor ati ng on addr essi ng dr ai nage/br ook manage ment
i ssues. The Charl es Ri ver, Sha ws heen Ri ver, and Mysti c Ri ver wat er shed manage ment pl ans have all been co mpl et ed. Desi gn wor k i s al so
under way f or t he dayli ghti ng and dr ai nage i mpr ove ment s at Will ar ds Woods Thi s r equest i s f or t he conti nui ng desi gn / i mpl e ment ati on of t he
wat er shed pl ans and f or t he constr ucti on of pri oriti es est abli shed i n t he wat er shed pl ans. Meeti ngs ar e bei ng hel d i nt er nall y t o di scuss t he
fi ndi ngs and det er mi ne t he most appr opri at e pri oriti zati on movi ng f or war d whi ch will be co mpl et ed i n t he Fall of 2013. The r equest ed f undi ng will
be used t o move f or war d wit h t he det er mi ned pri oriti zed ar eas. Pl ease not e t hat t her e i s so me overl ap wit h pr oj ect I D 683 ︵To wn Wide Cul vert
Repl ace ment ︶ as so me of t hese pr oj ect s i ncl ude cul vert wor k as well as str ea m manage ment wor k. Possi bl e pri orit y ar eas i ncl ude t he
Vall eyfi el d ar ea and Whi ppl e Br ook ar ea.
Justification/Benefit:
Sedi ment has built up i n t he br ooks and wetl ands and i n t ur n has caused a r educti on i n t he vol u me of wat er t hat c an be handl ed by our dr ai nage
syst e m. I n so me cases t he dr ai n syst e m outl et s i nt o t he br ooks have been co mpl et el y fill ed wit h sedi ment. Additi onall y t her e ar e str ea ms and
br ooks i n need of r est or ati on and pi pe br ooks t hat need att enti on and may be best ser ved by day li ghti ng. Long-t er m benefit s i ncl ude pr eventi on
of da mage t o pr opert y and r educti on i n li abilit y and over all i mpr ove ment t o t he healt h of our wat er ways.
Impact if not completed:The ri sk of fl oodi ng due t o poor dr ai nage will i ncr ease and caus e pri vat e pr opert y da mage and To wn i nfr astr uct ur e da mage.
Capital Funding Request
Stakeholders:To wn of Lexi ngt on r esi dent s & To wn of Lexi ngt on i nfr astr uct ur e, t he envi r on ment and publi c healt h.
Timeframe:2014-2015 desi gn and i mpl e ment ati on
Operating Budget Impact:Thi s pr ogr a m will i mpact t he oper ati ng budget by addr essi ng fl oodi ng i ssues i n a mor e co mpl et e pr ocess and sav e ti me and f ut ur e expenses.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
0
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
The desi gn, i nvesti gati on, and i mpl e ment ati on cost ar e esti mat ed fr o m pr oj ect s of a si mil ar nat ur e as well as dat a pr ovi ded i n t he wat er shed
pl ans.
Revolving Other
557
$325,000 $325,000 $325,000 $325,000 $325,000
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$65,000 $65,000 $65,000 $65,000 $65,000
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $390,000 $390,000 $390,000 $390,000 $390,000
Totals
$0
$325,000
$1,625,000
$0
$0
$1,950,000
$0CPA Amt. Req.$0 $0 $0 $0
11/26/2013 3:01:10 PM
FY2015 Capital Budget - Public Works Page 10 December 3rd, 2013
Project Name:Water Distribution System Improvements Date:02-Oct-08
Submitted By:John Livsey Department:Public Works
Project ID Number:560
First Year Submission?
Priority
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-274-8305 E-mail jlivsey@lexingtonma.gov
Revision Date:17-Oct-13
Description of Project:FY15 - $900,000 - Thi s i s an annual pr ogr a m f or r epl ace ment of unli ned, i nadequat e, aged and br eaki ng wat er mai n and det eri or at ed ser vi ce
connecti ons as well as t he eli mi nati on of dead ends i n wat er mai ns. For t hi s fi scal year we ar e r equesti ng $820,000 f or constr ucti on and i t i s
esti mat ed t hat $80,000 will be used f or engi neeri ng ser vi ces whi ch i s appr oxi mat el y 10 % of t he constr ucti on cost. Thi s i s a l o wer desi gn
per cent age as t he Engi neeri ng Di vi si on desi gns and bi ds t he wat er mai n wor k i n-house and usi ng engi neeri ng ser vi ces onl y f or constr ucti on
over si ght. Possi bl e l ocati ons f or wat er syst e m i mpr ove ment ar e Massachus ett s Avenue fr o m t he Arli ngt on To wn Li ne t o Oak Str eet or t he
Pr os pect Hill Road ar ea. Fut ur e year s sho w a r educti on as we near t he end of t he unli ned wat er r epl ace ment s and we ar e adj usti ng t he f ocus t o
l oopi ng dead-end syst e ms t o i mpr ove fi r e fl o w and wat er qualit y. Thi s has been adj ust ed fr o m t he pr evi ous fi scal year s pr oj ecti on based on
updat ed syst e m need eval uati ons. Recent wor k co mpl et ed i ncl udes Massachusett s Ave fr o m Wort hen t o t he bri dge, secti ons of Walt ha m Str eet,
Wort hen Road, and Hancock Str eet, and t he Bedf or d Str eet ar ea.
Justification/Benefit:Unli ned wat er mai n corr odes c onti nuousl y. The c orr osi on f or ms s oli d bli st er s on t he i nner pi pe surf ace whi c h r estri ct fl o w and degr ade t he wat er.
Ne w pi pe i s li ned t o pr event t hi s t uber cul ati on and pr ovi de cl eaner wat er. Dead end wat er mai ns li mit t he fl o w of wat er avail abl e at hydr ant s i n
t he event of a fi r e. Agi ng wat er mai ns have i ncr easi ng nu mber s of br eaks whi ch c an cr eat e r oad way and pr opert y da mage.
Impact if not completed:Poor wat er dri nki ng wat er qualit y f or so me user s. I ncr eased e mer gency r esponse cost s t o r epai r br eaks. Possi bl e r estri cti on of fl o w vol u me
whi ch will ha mper fi r e-fi ghti ng eff ort.
Capital Funding Request
Stakeholders:Wat er User s i n Lexi ngt on - bett er pr essur e and qualit y
Timeframe:2014 constr ucti on seas on
Operating Budget Impact:Fe wer wat er li ne br eaks will l ead t o l ess e mer gency constr ucti on f unds. I n additi on, ne wer wat er i nfr astr uct ur e means l ess l oss due t o l eakage.
Part of f undi ng i s eli gi bl e f or t he M WRA i nt er est fr ee l oan pr ogr a m.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
0
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Engi neeri ng esti mat e i s based on pr evi ous contr act bi ds i ncl udi ng Wat er Di stri buti on I mpr ove ment s Contr act #10-52 , #11-32 and # 12-71
Revolving Other
560
$820,000 $820,000 $600,000 $600,000 $600,000
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$80,000 $80,000 $60,000 $60,000 $60,000
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $900,000 $900,000 $660,000 $660,000 $660,000
Totals
$0
$340,000
$3,440,000
$0
$0
$3,780,000
$0CPA Amt. Req.$0 $0 $0 $0
11/26/2013 3:01:10 PM
FY2015 Capital Budget - Public Works Page 11 December 3rd, 2013
Project Name:Mass Ave - Three Intersections Improvement Date:04-Sep-09
Submitted By:John Livsey Department:Public Works
Project ID Number:587
First Year Submission?
Priority
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-274-8305 E-mail jlivsey@lexingtonma.gov
Revision Date:17-Oct-13
Description of Project:FY15 $500,000 - Thi s r equest i s f or desi gn onl y and we anti ci pat e constr ucti on f undi ng fr o m t he Mass DOT Tr ansport ati on I mpr ove ment Pl an ︵T.I.P︶.Earl y constr ucti on esti mat es val ue t hi s pr oj ect at $6 t o $6.5 milli on. Thi s pr oj ect i ncl udes t he desi gn of t he maj or i nt er secti ons on Mass
Ave fr o m Marr ett Road t o Pl easant Str eet. Those i nt er secti ons ar e Pl easant Str eet, Mapl e Str eet, and Marr ett Road. The i nt er secti ons ar e
curr entl y congest ed r esulti ng i n tr affi c backup. Additi onall y t her e ar e saf et y concer ns f or vehi cl es, cycli st s, and pedestri ans t hat warr ant
addr essi ng. $125,000 was appr oved at t he 2010 To wn Meeti ng t o get t hi s pr oj ect t o 25 % desi gn. A publi c heari ng i s schedul ed and upon
co mpl eti on t he 25 % pl ans will be fi nali z ed and sub mitt ed t o Mass DOT. Thi s $500,000 r equest will get us t o 100 % desi gn pl ans and bi d
specifi cati ons. The desi gn woul d f oll o w t he Mass DOT T.I.P. pr ocedur es wit h t he goal of r ecei vi ng Mass D OT f undi ng f or t he constr ucti on. The
updat ed cost s ar e based on esti mat es r ec ei v ed fr o m t he desi gner and Mass DOT desi gn and eval uati on crit eri a. Additi onall y, i n FY15 t her e i s
$50,000 sho wn f or l and acqui siti on. The desi gn i s not yet f ar enough al ong t o kno w if t her e will be t he necessit y f or l and t aki ngs so t hi s cost
shoul d be consi der ed a best guess at t hi s st age and will be r efi ned as f urt her det ail i s obt ai ned. As pr evi ousl y not ed; t he goal i s t o have t hi s
pr oj ect as a st at e T.I.P. f unded pr oj ect. As we mov e f or war d i n t he pr ocess we will det er mi ne if t her e ar e pot enti al non-parti ci pat or y cost s t hat
t he To wn will be r es ponsi bl e f or f undi ng.
Justification/Benefit:These t hr ee i nt er secti ons all meet si gnal warr ant s and t her e ar e saf et y conc er ns f or t he vehi cl es, cycli st s, and pedestri ans usi ng t hese
i nt er secti ons. Alt er nati ve anal ysi s i s al so bei ng perf or med t o det er mi ne if a r ound-about i s a vi abl e alt er nati ve. Thi s pr oj ect woul d cont r ol t he
tr affi c fl o w and i ncr ease t he saf et y at t hese i nt er secti ons f or all modes of tr ansport ati on usi ng t hi s corri dor.
Impact if not completed:I nt er secti ons will r e mai n congest ed and possi bl y wor sen if tr affi c i ncr eas es. The saf et y of t he i nt er secti on will not be i mpr oved.
Capital Funding Request
Stakeholders:Co mmuti ng publi c, cycli st s, and pedestri ans.
Timeframe:2014-2018
Operating Budget Impact:Ad mi ni str ati ve over si ght
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
25
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Revolving Other
587
$0 $0 $0 $6,500,000 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $50,000 $0 $0 $0
$500,000 $0 $0 $50,000 $0
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $500,000 $50,000 $0 $6,550,000 $0
Totals
$50,000
$550,000
$6,500,000
$0
$0
$7,100,000
$0CPA Amt. Req.$0 $0 $0 $0
11/26/2013 3:01:10 PM
FY2015 Capital Budget - Public Works Page 12 December 3rd, 2013
Project Name:Mass Ave - Three Intersections Improvement Date:04-Sep-09
Submitted By:John Livsey Department:Public Works
Project ID Number:587
First Year Submission?
Priority
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-274-8305 E-mail jlivsey@lexingtonma.gov
Revision Date:17-Oct-13
Per c ent age of t he or der of magnit ude of constr ucti on cost s as well as r ec ent si mil ar Engi neeri ng Ser vi ces contr act s i ncl udi ng Spri ng Str eet
Si de wal ks and Tr affi c Si gnal Contr act # 09-42 and curr ent esti mat es pr ovi ded by t he engaged desi gn engi neer.
11/26/2013 3:01:10 PM
FY2015 Capital Budget - Public Works Page 13 December 3rd, 2013
Project Name:Sidewalk Improvement Date:02-Oct-08
Submitted By:Bill Hadley Department:Public Works
Project ID Number:644
First Year Submission?
Priority
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-274-8303 E-mail whadley@lexingtonma.gov
Revision Date:10-Oct-13
Description of Project:FY15 - $400,000 - Thi s r equest i s t o r ebuil d, r epai r, and/or i nst all exi sti ng si de wal ks t hr oughout t o wn t hat ar e i n poor conditi on. DP W i n
conj uncti on wit h vari ous co mmitt ees and ot her t o wn depart ment s will gener at e a li st each year of t he si de wal ks most i n need of
r epai r/r epl ace ment. Ther e ar e f our det er mi ni ng f act or s t hat di ct at e t he r epai r of a si de wal k: 1︶ I s t he si de wal k unsaf e f or tr avel due t o t ri p
hazar ds, def ect s, et c.?, 2︶ I s t he si de wal k wit hi n t he Saf e Rout es t o School Pr ogr a m?, 3︶ I s t he vol u me of pedestri an tr affi c heavy, li ght or
aver age?, and 4︶ I s t he gener al conditi on of t he si de wal k poor, f ai r or good whi ch di ct at es tr eat ment s such as f ull r econstr ucti on, overl ay or
pat chi ng? All wor k will be ADA co mpli ant. See t he att ached li st s f or si de wal k wor k perf or med i n t he l ast f e w year s.
Appr opri ati on Hi st or y
FY08 $100,000
FY09 $275,000
FY10 $0 - No Appr opri ati on
FY11 $200,000
FY12 $200,000
FY13 $300,000
FY14 $600,000 ︵$200,000 of whi c h i s f or t he Hart well Avenue mi xed use pat h︶Justification/Benefit:I mpr ove ment s t o exi sti ng si de wal ks will support and enhance pedestri an saf et y and t he Saf e Rout es t o School Pr ogr a m, and will di mi ni sh li abilit y
f or i nj uri es t o pedestri ans. Thi s al so i ncl udes maki ng handi capped r a mps ADA co mpli ant.
Impact if not completed:Curr ent si de wal ks i n To wn have and will det eri or at e/f ail if not gi ven t he pr oper f undi ng f or r epai r.
Capital Funding Request
Stakeholders:Resi dent s
Timeframe:Thi s i s an annual r equest
Operating Budget Impact:Thi s pr ogr a m i mpact s t he oper ati ng budget by savi ng st aff ti me and money. DP W e mpl oyees woul d spend l ess ti me r epai ri ng ol d and agi ng
si de wal ks. It woul d al so i mpr ove t he DP W's abilit y t o cl ear sno w fr o m si de wal ks duri ng t he wi nt er seas on, mi ni mi zi ng da mage t o equi p ment and
abutti ng pr opert y. Si de wal k Sno w Re moval da mage cl ai ms shoul d be r educed.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
0
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Revolving Other
644
$400,000 $400,000 $400,000 $400,000 $400,000
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $400,000 $400,000 $400,000 $400,000 $400,000
Totals
$0
$0
$2,000,000
$0
$0
$2,000,000
$0CPA Amt. Req.$0 $0 $0 $0
11/26/2013 3:01:10 PM
FY2015 Capital Budget - Public Works Page 14 December 3rd, 2013
Project Name:Sidewalk Improvement Date:02-Oct-08
Submitted By:Bill Hadley Department:Public Works
Project ID Number:644
First Year Submission?
Priority
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-274-8303 E-mail whadley@lexingtonma.gov
Revision Date:10-Oct-13
Basis of Cost Projection:
Esti mat e i s bas ed on pr evi ous contr act bi ds i n Lexi ngt on i ncl udi ng Pedestri an Connecti vit y Contr act #10-05. Si de wal k Mai nt enance Cont r act #10-
13 and #13-33.
11/26/2013 3:01:10 PM
FY2015 Capital Budget - Public Works Page 15 December 3rd, 2013
Project Name:Dam Repair Date:02-Oct-08
Submitted By:John Livsey Department:Public Works
Project ID Number:645
First Year Submission?
Priority
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-274-8305 E-mail jlivsey@lexingtonma.gov
Revision Date:17-Oct-13
Description of Project:FY15 - $150,000 - Ther e i s a need f or r epai r s and i mpr ove ment s t o t he Ol d Res da m based on da m i nspecti on r eport s perf or med f or t he Offi ce
of Da m Saf et y. Esti mat es ar e pr ovi ded f or desi gn wor k at t he Ol d Res as well as an or der of magnit ude esti mat e f or constr ucti on. Thi s esti mat e
will be f urt her r efi ned as desi gn pr ogr esses. Phase I r epai r wor k has been co mpl et ed at t he Butt erfi el d Da m and phase II desi gn i s c o mpl et e and
per mitti ng i s i n t he appr oval st ages. Const r ucti on i s anti ci pat ed i n t he upco mi ng constr ucti on season.
Justification/Benefit:
Str uct ur al i nt egrit y must be pr eser ved. The t o wn has a r esponsi bilit y t o mai nt ai n t hi s da m and t o r eport t he conditi ons t o t he Massachusett s
Depart ment of Conser vati on and Recr eati on. The Ol d Res i s i n need of mai nt anence and i mpr ov e ment s t o ensur e l ong t er m st abilit y of t he da m.
Impact if not completed:Pot enti al da m f ail ur e. Fail ur e of t hi s da m may r esult i n pr opert y da mage i ncl udi ng da mage t o t he Ol d Res. Additi onall y f ail ur es at t he i nl et contr ol
str uct ur e coul d r esult i n mor e si gnifi cant fl oodi ng upstr ea m of t he da m.
Capital Funding Request
Stakeholders:Resi dent s and busi nesses
Timeframe:2015-2016
Operating Budget Impact:none
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$10,000.00
Replace. Freq:
25
Maintenance Cycle
5
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Based on pr eli mi nar y di scussi ons wit h t he Geot echni c al Engi neer t hat has r eport ed on t he Da m.
Revolving Other
645
$0 $500,000 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$150,000 $25,000 $0 $0 $0
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $150,000 $525,000 $0 $0 $0
Totals
$0
$175,000
$500,000
$0
$0
$675,000
$0CPA Amt. Req.$0 $0 $0 $0
11/26/2013 3:01:10 PM
FY2015 Capital Budget - Public Works Page 16 December 3rd, 2013
Project Name:Battle Green Master Plan - Phase 3 Date:18-Nov-09
Submitted By:David Pinsonneault Department:Public Works
Project ID Number:672
First Year Submission?
Priority
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-274-8354 E-mail dpinson@lexingtonma.gov
Revision Date:10-Oct-13
Description of Project:FY15 - $90,000. The Battl e Gr een Mast er Pl an co mpl et ed by Past Desi gns was appr oved by t he Boar d of Sel ect men i n Mar ch 2010. The Mast er
Pl an i mpl e ment ati on i s br ok en out i nt o t hr ee phases. Phases 1 and 2 have been f unded. The FY15 r equest i s f or ar chit ect ur al ser vi ces t o
devel op pl ans and specs︵25 % desi gn l evel ︶ f or Phase 3 of t he pr oj ect based on t he Cent er Str eet scape and Battl e Gr een tr affi c engi neeri ng
st udi es. Fundi ng f or Phase 3 constr ucti on will be r equest ed i n FY2016 t o addr ess tr affi c and pedestri an i mpr ove ment s, sit e a meniti es, hi st ori cal
l andscapi ng and co mpl eti on of ne w pat h ways.
FY12 $100,000 - monu ment r est or ati on and tr eat ment ar ound t he monu ment
FY13 $203,845 - pat h ways, f enci ng and a par ki ng, tr affi c and pedestri an st udy
Justification/Benefit:Ther e i s co mmunit y consensus t hat t her e needs t o be desi gn consi st ency i n t he Battl e Gr een ar ea. I n additi on, bec ause of t he pr o mi nence of t he
sit e and it s hi st ori c i mport ance, buil di ng consensus on t he pl an i s cr uci al t o ensuri ng t hat t he desi gn r epr esent s t he expect ati on and needs of all
st akehol der s. The el e ment s t hat exi st i n t he Battl e Gr een ar ea need t o be mai nt ai ned, updat ed and r est or ed on or der t o keep t he m vi abl e f or
curr ent and f ut ur e gener ati ons.
Impact if not completed:The Battl e Gr een i s a pl ace of nati onal hi st ori c i mport ance and f ail ur e t o r esol ve i ssues such as par ki ng, tr affi c pat h ways and appr opri at e sit e
i nt er pr et ati on will all o w f urt her det eri or ati on of bot h t he battl e gr een and it s surr oundi ng hi st ori c tr eas ur es. I n additi on, t he To wn will conti nue t o
mi ss an opport unit y t o ser ve our i nt er nati onal t ouri st s i n a way t hat can maxi mi ze positi ve econo mi c i mpact t o t he t o wn.
Capital Funding Request
Stakeholders:The Battl e Gr een i s deeded t o t he citi zens of Lexi ngt on so ever y citi zen i s a st ak ehol der. Specifi c gr oups such as t he Hi st ori cal Soci et y,
Cha mber of Co mmer ce, l ocal chur ches, cent er busi ness di stri ct, and t he nei ghbor s have a parti cul ar i nt er est i n t hi s pr oj ect. I n additi on, hundr eds
of t housands of vi sit or s fr o m ar ound t he worl d co me annuall y t o t he "Bi rt hpl ac e of A meri can Li bert y".
Timeframe:Phas e 3 will be r equest ed i n FY15
Operating Budget Impact:Oper ati onal cost s of mai nt ai ni ng t he Battl e Gr een ar e al r eady f unded i n t he annual t o wn budget.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
0
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Cost s esti mat es wer e based on t he esti mat es i ncl uded i n t he Battl e Gr een Mast er Pl an whi ch was devel oped by Past Desi gns and appr oved by
t he Boar d of Sel ect men and on pr oj ecti ons fr o m t he Cent er Str eet scape Pr oj ect.
Revolving Other
672
$0 $500,000 $0 $0 $0
$0 $25,000 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$90,000 $125,000 $0 $0 $0
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $90,000 $650,000 $0 $0 $0
Totals
$0
$215,000
$500,000
$0
$25,000
$740,000
$90,000CPA Amt. Req.$650,000 $0 $0 $0
11/26/2013 3:01:10 PM
FY2015 Capital Budget - Public Works Page 17 December 3rd, 2013
Project Name:Town Wide Culvert Replacement Date:15-Sep-10
Submitted By:John Livsey Department:Public Works
Project ID Number:683
First Year Submission?
Priority
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-274-8305 E-mail jlivsey@lexingtonma.gov
Revision Date:17-Oct-13
Description of Project:FY 15 - $390,000 Thi s i s an annual pr ogr a m. Of t he f undi ng r equest ed $250,000 i s an esti mat e of c onstr ucti on money necessar y f or cul vert
r epl ace ment and $65,000 i s f or desi gn, per mitti ng, and bi ddi ng and t he r e mai nder i s f or conti ngency. On-goi ng cul vert i nspecti ons ar e pr ovi ng a
need f or a r epl ace ment pr ogr a m as many of t he ol der cul vert s i n t o wn ar e near or at f ail ur e. The Wat er shed Manage ment Pl ans have i dentifi ed a
nu mber of t hese f aili ng cul vert s. Thi s r epl ace ment pr ogr a m i s a co mpani on eff ort wit h t he ongoi ng Wat er shed Manage ment Pl an. We r ec entl y
co mpl et ed t he Concor d Avenue c ul vert near t he Bel mont li ne and t he Co mpost f acilit y cul vert. The Rever e Str eet at Nort h Lexi ngt on Br ook cul v ert
and Concor d Ave at Har dys Br ook cul vert ar e curr entl y i n desi gn. Fut ur e desi gns and r epl ace ment ar e needed but not li mit ed t o t he f oll o wi ng;
Vall eyfi el d and Walt ha m Str eet at t he Cl e mati s Br ook whi c h has been i dentifi ed i n t he Wat er shed Manage ment Pl an. These l ocati ons have been
i dentifi ed i n t he Charl es, Sha wsheen, and Mysti c Ri ver wat er shed manage ment pl ans. The backup pr ovi ded i s fr o m t he wat er s hed pl ans and i s
an over vi e w of t he f ut ur e pr oj ect s. Pl ease not e t hat t her e i s so me overl ap wit h pr oj ect I D 557 ︵Co mpr ehensi ve St or mwat er Manage ment ︶ as
so me of t hese pr oj ect s i ncl ude cul vert wor k as well as str ea m manage ment wor k.
Justification/Benefit:
Repl aci ng t hese pi pes will all o w f or conti nuous and saf e access t o t he c o mpost f acilit y as well as pr oper st or m wat er fl o w t hr ough t he cul vert s.
Al so pr oacti ve r epl ace ment of t o wn-wi de cul vert s pri or t o cat astr ophi c f ail ur e will all o w f or pr oper desi gn consi der ati ons and f undi ng and will al so
mi ni mi ze t he i mpact t o r esi dent s t hr ough unex pect ed r oad cl osur es and possi bl e fl oodi ng.
Impact if not completed:If t hi s wor k i s not co mpl et ed t he det eri or ati on of t he pi pes will conti nue and event uall y r esult i n l ar ge scal e f ail ur e. Thi s may r esult i n cl os ur e of
t he r oad way and fl oodi ng.
Capital Funding Request
Stakeholders:Lexi ngt on r oad way user s
Timeframe:Constr ucti on season 2014-2015
Operating Budget Impact:Ad mi ni str ati ve over si ght and mai nt enance
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
50
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Esti mat es have been confi r med t hr ough t he pri ci ng pr ovi ded under Contr act #13-46 and #13-68
Revolving Other
683
$250,000 $250,000 $250,000 $250,000 $250,000
$75,000 $75,000 $75,000 $75,000 $75,000
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$65,000 $65,000 $65,000 $65,000 $65,000
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $390,000 $390,000 $390,000 $390,000 $390,000
Totals
$0
$325,000
$1,250,000
$0
$375,000
$1,950,000
$0CPA Amt. Req.$0 $0 $0 $0
11/26/2013 3:01:10 PM
FY2015 Capital Budget - Public Works Page 18 December 3rd, 2013
Project Name:Town-wide Signalization Improvements Date:16-Sep-10
Submitted By:John Livsey Department:Public Works
Project ID Number:688
First Year Submission?
Priority
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-274-8305 E-mail jlivsey@lexingtonma.gov
Revision Date:17-Oct-13
Description of Project:FY15 - $125,000 - Thi s i s an annual r equest f or f unds t o updat e tr affi c and pedestri an si gnal s i n Lexi ngt on. A si gnal i nvent or y and co mpli ance
st udy has been co mpl et ed. The st udy i ncl udes ADA co mpli ance, condi ti on assess ment; si gnal ti mi ng, del ays, pri orit y of whi ch si gnal s get
upgr aded fi r st. FY15 f undi ng i s t o i mpl e ment it e ms t hat ar e i dentifi ed i n t he pl an t o i mpr ove t he si gnal s f or all user s. It i s anti ci pat ed t hat
i mpr ove ment s at Br ooksi de Avenue and Walt ha m Str eet i nt er secti on will be perf or med wit h t hi s f undi ng. I n most cases t he desi gn wor k i s mi ni mal
and i s t her ef or e r efl ect ed as 10 % of t he t ot al cost. Recent pr oj ect s i ncl ude i mpr ove ment s t o t he i nt er secti ons of Massachusett s Avenue /
Wort hen Road, Bedf or d Str eet / Wort hen Road, and Massachusett s Avenue / Walt ha m Str eet and Hayden Ave / Walt ha m Str eet i nt er secti on.
Justification/Benefit:
Ther e ar e nu mer ous si gnali zed i nt er s ecti ons t hr oughout t o wn and many of t he m ar e ol der wit h out dat ed and so meti mes f aili ng equi p ment, li mit ed
ADA accessi bilit y and subst andar d acc o mmodati ons, and si gnal s t hat ar e not ener gy effi ci ent. The i mpr ove ment s of t hese will pr ev ent equi p ment
f ail ur e, i mpr ove tr affi c fl o w, decr ease ener gy consu mpti on, and all o w f or pr oper accessi bilit y.
Impact if not completed:The agi ng i nfr astr uct ur e will f ail at an i ncr easi ng r at e, pr oper access will not be avail abl e t o all user s, and c urr ent st andar ds will not be met,
unnecessar y ener gy consu mpti on will conti nue.
Capital Funding Request
Stakeholders:All tr avelli ng publi c i n Lexi ngt on i ncl udi ng, pedestri ans, cycli st s, and vehi cl es.
Timeframe:Constr ucti on season 2014-2015
Operating Budget Impact:Reduce t he e mer gency call s f or f ail ed si gnal equi p ment.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
20
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Cost s ar e based on t he i nvent or y perf or med fr o m t he consult ant engi neer, f r o m r ecent upgr ades perf or med wit hi n our pavi ng wor k li mit s, and a
curr ent on-call ser vi ce bi d r ecei ved by t he t o wn.
Revolving Other
688
$112,500 $112,500 $112,500 $112,500 $112,500
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$12,500 $12,500 $12,500 $12,500 $12,500
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $125,000 $125,000 $125,000 $125,000 $125,000
Totals
$0
$62,500
$562,500
$0
$0
$625,000
$0CPA Amt. Req.$0 $0 $0 $0
11/26/2013 3:01:11 PM
FY2015 Capital Budget - Public Works Page 19 December 3rd, 2013
Project Name:Hastings Park Gazebo Repairs/Overhead Wires Date:12-Sep-12
Submitted By:B. Hadley Department:Public Works
Project ID Number:852
First Year Submission?
Priority
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-274-8303 E-mail whadley@lexingtonma.gov
Revision Date:10-Oct-22
Description of Project:FY15 - $3,120,000 ︵$120,000 f or t he Gazebo and $3,000,000 f or t he under gr ound wir es︶- Thi s r equest will addr ess t wo i mport ant i ssues at
Hasti ngs Par k; t he r epai r of t he Gaz ebo and t he under gr ound pl ac e ment of t he over head po wer li nes. Coli n S mit h Ar chit ect ur e, I nc. was hi r ed t o
ass ess t he curr ent conditi ons of t he Hasti ngs Par k Gazebo and devel op pl ans and specifi cati ons f or r enovati on and A DA access. The r aili ngs,
st ai r s and el ectri cal syst e m at t he Hasti ngs Par k Gazebo have been det eri or ati ng over t he past f e w year s cr eati ng unsaf e conditi ons. Thi s pr oj ect
will r epai r and r epl ace t he r ail s, boll ar ds, st ai r s and el ectri cal syst e m and i ncl ude pai nti ng and caul ki ng as needed. It will al so addr ess
accessi bilit y t o t he str uct ur e. NSt ar El ectri c has pr ovi ded pr eli mi nar y desi gn and i nst all ati on esti mat es t o pl ace t he curr ent over head wir es
under gr ound. The use and over all aest heti c vi e w of t he par k i s obstr uct ed many ti mes by t he po wer li nes t hat r un t hr ough t he par k fr o m Wort hen
Road t o Li ncol n Str eet. Thi s r equest will pr ovi de f unds t o put t he po wer li nes under gr ound whi ch will open up useabl e space and make t he par k
mor e aest heti call y pl easi ng. The pr oj ect will i nvol ve r e moval of t he exi sti ng utilit y pol es and wir es and i nst all ati on of under gr ound conduit and
wir es. Hasti ngs Par k i s one of t he most us ed par k ar eas i n To wn. It pr ovi des gr een space and a gaz ebo f or event s such as t he car ni val,
weddi ngs, c o mpany pi cni cs, concert s, f a mil y f uncti ons, school event s, r ecr eati on event s and ot her co mmunit y r el at ed event s.
Justification/Benefit:The Gazebo i s used by nu mer ous co mmunit y gr oups and citi z ens f or concert s, weddi ngs and ot her f uncti ons. The r epai r s f or t he gazebo will
pr ovi de f or a saf er setti ng f or t hese event s and t he parti ci pant s. The exi sti ng utilit y pol es pose a danger t o user s of t he par k and li mit s use of t he
gr ass ar ea on one si de of t he gazebo. The pol es and wir es ar e al so unsi ghtl y. Re movi ng t he pol es and i nst alli ng under gr ound wir es will hel p t o
make t he ar ea saf er, mor e useabl e and mor e aest heti call y pl easi ng f or t he v ari ous event s t hat t ake pl ace t her e.
Impact if not completed:The Gazebo will conti nue t o det eri or at e causi ng unsaf e conditi ons and t he need f or costl y r epai r s and even cl osur e. If t he pol es r e mai n t hen
t her e i s t he possi bilit y of so meone r unni ng i nt o a pol e, accessi ng l o w el ectri cal part s or dri vi ng i nt o a pol e or of t he pol e f aili ng and causi ng
da mage t o peopl e and pr opert y.
Capital Funding Request
Stakeholders:DP W, DPF, Lexi ngt on Resi dent s, Vari ous Us er Gr oups
Timeframe:Wor k t o begi n i n Fall 2014.
Operating Budget Impact:mi ni mal
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
20
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Revolving Other
852
$2,793,000 $0 $0 $0 $0
$12,000 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$315,000 $0 $0 $0 $0
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $3,120,000 $0 $0 $0 $0
Totals
$0
$315,000
$2,793,000
$0
$12,000
$3,120,000
$3,120,000CPA Amt. Req.$0 $0 $0 $0
11/26/2013 3:01:11 PM
FY2015 Capital Budget - Public Works Page 20 December 3rd, 2013
Project Name:Hastings Park Gazebo Repairs/Overhead Wires Date:12-Sep-12
Submitted By:B. Hadley Department:Public Works
Project ID Number:852
First Year Submission?
Priority
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-274-8303 E-mail whadley@lexingtonma.gov
Revision Date:10-Oct-22
Cost esti mat es pr ovi ded by ar chit ect and NSt ar.
11/26/2013 3:01:11 PM
FY2015 Capital Budget - Public Works Page 21 December 3rd, 2013
Project Name:Municipal Parking lot improvements Date:11-Sep-13
Submitted By:John Livsey Department:Public Works
Project ID Number:881
First Year Submission?
Priority
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-274-8305 E-mail jlivsey@lexingtonma.gov
Revision Date:17-Oct-13
Description of Project:FY 15 - Thi s f undi ng r equest i s f or t he desi gn and constr ucti on / r ec onstr ucti on of t he par ki ng l ot t hat ext ends fr o m Fl et cher Avenue on t he most
east erl y si de t o t he li mit s of t he To wn Hall par cel on t he most west erl y si de. It i ncl udes r econstr ucti on of t he exi sti ng asphalt par ki ng ar eas as
well as ne w constr ucti on and r econfi gur ati on of par ki ng i n t he ar ea near est t he Hos mer house and Poli ce St ati on. Thi s will pr ovi de f or i mpr oved
fl o w t hr ough t he par ki ng ar ea as well as additi onal par ki ng spac es.
Justification/Benefit:
Much of t he par ki ng l ot i s i n di sr epai r and over due f or r esurf aci ng. Additi onall y wit h t he changes t o t he Hos mer house t her e i s space t hat i s no w
avail abl e t hat can pr ovi de f or additi onal par ki ng wit hout a net i ncr ease i n gr een space.
Impact if not completed:Par ki ng avail abilit y f or t he gover n ment par ki ng will r e mai n li mit ed and i n di sr epai r
Capital Funding Request
Stakeholders:E mpl oyees, r esi dent s, and ot her cust o mer s t o t he muni ci pal buil di ngs
Timeframe:Constr ucti on season 2014-2015
Operating Budget Impact:none
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
20
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Esti mat es ar e based on si mil ar wor k perf or med under r ec ent str eet i mpr ove ment contr act s
Revolving Other
881
$0 $400,000 $0 $0 $0
$0 $40,000 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$40,000 $0 $0 $0 $0
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $40,000 $440,000 $0 $0 $0
Totals
$0
$40,000
$400,000
$0
$40,000
$480,000
$0CPA Amt. Req.$0 $0 $0 $0
11/26/2013 3:01:11 PM
FY2015 Capital Budget - Public Works Page 22 December 3rd, 2013
Project Name:Traffic Island Renovation Date:07-Nov-13
Submitted By:D. Pinsonneault Department:Public Works
Project ID Number:917
First Year Submission?
Priority
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-274-8300 ext 1 E-mail dpinson@lexingtonma.gov
Revision Date:
Description of Project:The To wn has been gr ant ed per mi ssi on t o mai nt ai n t he j ug handl e i sl and at t he i nt er secti on of Bedf or d Str eet and Hart well Avenue. Thi s ar ea
ser ves as a gat e way i nt o Lexi ngt on and a gat e way t o Hart well Avenue. The i sl and i s i n di sr epai r and needs r enovati on i n or der t o i mpr ove
f uncti onalit y and aest heti cs. The pr oposed wor k will i ncl ude r egr adi ng, ne w pat h ways and ne w l andscapi ng t o make it so met hi ng we can tr ul y be
pr oud of.
Justification/Benefit:
The benefit of perf or mi ng t hese r enovati ons will be t o beautif y t he To wn and enhance t he gat e ways i nt o Lexi ngt on.
Impact if not completed:The i sl and and ar ea will r e mai n unsi ghtl y, unsaf e and be i n contr ast t o t he t o wn's mi ssi on of pr ovi di ng well -mai nt ai ned ar eas.
Capital Funding Request
Stakeholders:Resi dent s, Hart well avenue busi nesses, t o wn depart ment s
Timeframe:Thi s pr oj ect woul d begi n i n t he su mmer of 2014.
Operating Budget Impact:The ongoi ng mai nt enance woul d be perf or med by a c o mbi nati on of i n-house st aff and vol unt eer s.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
0
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Based on l andscape ar chit ect desi gn and cost esti mat es.
Revolving Other
917
$75,000 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$8,000 $0 $0 $0 $0
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $83,000 $0 $0 $0 $0
Totals
$0
$8,000
$75,000
$0
$0
$83,000
$0CPA Amt. Req.$0 $0 $0 $0
11/26/2013 3:01:11 PM
FY2015 Capital Budget - Public Works Page 23 December 3rd, 2013
Town Clerk Requested Budget
Fiscal Year 2015
Submitted by:
Donna Hooper, Town Clerk
Board of Selectmen Presentation
December 3rd, 2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 8000 General Government Subprogram:8500 Town Clerk
Mission:
Budget Overview:
Departmental Goals
Program Improvement Requests:
FY2015
Division Request
Part-Time Municipal Clerks 8510 - Admin $ 4,714
Total 8500 Town Clerk by type of request 4,714$
Compensation $ 4,714
Benefits
Expenses
Total 8500 Town Clerk by category of spending 4,714$
The Office of the Town Clerk serves as a primary provider of information and quality services to the community, working cooperatively
and in coordination with departments and groups while performing a variety of responsibilities to achieve established goals and comply
with state and local statutes.
*Continued development of coordinated Archives & Records Management Program;
*Enhancement and further implementation of Laserfiche Document Imaging System for records retention, electronic retention and
access, paperless electronic systems, and Archives/Records portal.
*Elections Administration - Ongoing review of town/state/federal elections with statutory requirements to provide legal and accessible
elections to Lexington voters while identifying potential building issues due to municipal and school building construction projects.
*Commonwealth of MA Electronic Vital Records Systems for births & marriages
The FY 2015 Requested Budget of the Town Clerk's Office of $479,353 is a decrease of $14,877 or 3.01% from the FY2014 budget.
This includes an $18,023 or 5.3% increase in compensation and a $32,900 or 21.37% decrease in expenses.
FY2014 Compensation is not inclusive of cost of living increases associated with employee contractual settlements that were made
subsequent to the 2013 Annual Town Meeting. Were these increases to be accounted for in the FY2014 budget, then the underlying
increase to compensation in FY2015 would be 1.02%, rather than 5.3% as shown in the Appropriation Summary.
The $32,900 or 21.37% decrease in expenses is due primarily to the one-time nature of funds for a $35,000 purchase of Electronic
Voting equipment for Town Meeting in FY2014.
TC Summary page 1 11/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 8000 General Government Subprogram: 8500 Town Clerk
Budget Summary
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Funding Sources Actual Actual Estimated Estimated Increase Increase
Tax Levy 305,678$ 371,672$ 419,200$ 402,871$ (16,329)$ -3.90%
Enterprise Funds (Indirects) -$ -$ -$ -$ -$ -
Directed Funding -$ -$ -$ -$ -$ 0.00%
Fees: Town Clerk 37,629$ 33,151$ 31,100$ 31,100$ -$ 0.00%
Licenses & Permits: Town Clerk 46,480$ 48,595$ 43,930$ 45,383$ 1,453$ 3.31%
Total 8500 Town Clerk 389,787$ 453,418$ 494,230$ 479,353$ (14,877)$ -3.01%
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Increase Increase
Compensation 296,836$ 337,600$ 340,255$ 358,278$ 18,023$ 5.30%
Expenses 92,951$ 115,818$ 153,975$ 121,075$ (32,900)$ -21.37%
Total 8500 Town Clerk 389,787$ 453,418$ 494,230$ 479,353$ (14,877)$ -3.01%
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Program Summary Actual Actual Appropriation Request Increase Increase
Total 8510 Town Clerk Administration 261,023$ 272,684$ 279,516$ 295,478$ 15,962$ 5.71%
Total 8520 Board of Registrars 14,841$ 15,824$ 16,825$ 16,825$ -$ 0.00%
Total 8530 Elections 79,590$ 132,779$ 153,850$ 120,450$ (33,400)$ -21.71%
Total 8540 Records Management 34,333$ 32,131$ 44,039$ 46,601$ 2,562$ 5.82%
Total 8500 Town Clerk 389,787$ 453,418$ 494,230$ 479,353$ (14,877)$ -3.01%
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Increase Increase
Salaries & Wages 295,149$ 332,435$ 335,455$ 355,278$ 19,823$ 5.91%
Overtime 1,687$ 5,165$ 4,800$ 3,000$ (1,800)$ -37.50%
Personal Services 296,836$ 337,600$ 340,255$ 358,278$ 18,023$ 5.30%
Contractual Services 80,635$ 105,664$ 104,700$ 107,850$ 3,150$ 3.01%
Utilities 1,600$ 1,524$ 2,500$ 3,000$ 500$ 20.00%
Supplies 9,216$ 10,130$ 11,575$ 10,025$ (1,550)$ -13.39%
Small Capital 1,500$ (1,500)$ 35,200$ 200$ (35,000)$ -99.43%
Expenses 92,951$ 115,818$ 153,975$ 121,075$ (32,900)$ -21.37%
Total 8500 Town Clerk 389,787$ 453,418$ 494,230$ 479,353$ (14,877)$ -3.01%
Note: The FY2014 Appropriation includes supplemental appropriations of $29,300 to Compensation and $25,200 to Expenses for the
costs of Special Congressional Elections in calendar year 2013.
TC Summary page 2 11/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 8000 General Govern
Authorized/Appropriated Staffing FY 2012 FY 2013 FY 2014 FY 2015
Budget Budget Budget Request
Town Clerk 1 1 1 1
Assistant Town Clerk 1 1 1 1
Administrative Assistant 1 1 1 1
Information Specialist 0 0 0 0
Municipal Clerk 0.91 0.91 0.91 0.91
Archivist/Records Manager 0.46 0.46 0.46 0.46
Total FTE 4.37 4.37 4.37 4.37
Total FT/PT 3 FT /3 PT 3 FT/ 3 PT 3 FT/ 3 PT 3 FT/ 3 PT
Subprogram: 8500 Town Clerk
Authorized Staffing page 3 11/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 8000 General Government
Element:8510 Town Clerk Administration
Budget Description:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 REGULAR WAGES 217,718$ 226,411$ 227,235$ 239,449$ 12,213$ 5.37%
51144 LONGEVITY -$ -$ 400$ 600$ 200$ 50.00%
51150 REGULAR P/T WAGES 29,222$ 32,217$ 34,281$ 38,129$ 3,848$ 11.23%
Sub-total Compensation 246,940$ 258,628$ 261,916$ 278,178$ 16,262$ 6.21%
52110 CONTRACTUAL SERVICES 5,809$ 3,497$ 4,500$ 4,200$ (300)$ -6.67%
52111 PRINTING/FORMS -$ -$ -$ -$ -$ -
52120 PROFESSIONAL SERVICES -$ -$ -$ -$ -$ -
52182 LEASE AGREEMENTS 2,643$ 2,643$ 3,750$ 4,000$ 250$ 6.67%
52183 MILEAGE -$ -$ -$ -$ -$ -
52184 BINDING & ARCHIVING -$ -$ 100$ 100$ -$ 0.00%
52185 POSTAGE -$ -$ -$ -$ -$ -
52186 PROFESSIONAL DEVELOPMENT -$ -$ 2,500$ 2,500$ -$ 0.00%
52187 TRAVEL 577$ 879$ 500$ 500$ -$ 0.00%
52188 SEMINARS 507$ 447$ 4,000$ 3,300$ (700)$ -17.50%
54100 SUPPLIES 2,953$ 2,362$ 750$ 900$ 150$ 20.00%
54111 OFFICE SUPPLIES 1,218$ 3,843$ 1,000$ 1,300$ 300$ 30.00%
54113 MEMBERSHIP/DUES 375$ 385$ 500$ 500$ -$ 0.00%
54500 SMALL EQUIPMENT -$ -$ -$ -$ -$ -
54706 OFFICE EQUIPMENT -$ -$ -$ -$ -$ -
Sub-total Expenses 14,083$ 14,057$ 17,600$ 17,300$ (300)$ -1.70%
Total 8510 Town Clerk Administration 261,023$ 272,684$ 279,516$ 295,478$ 15,962$ 5.71%
Subprogram: 8500 Town Clerk
DescriptionObject
The Town Clerk acts as the Town's recording officer, registrar of vital statistics, and chief election official. The Town Clerk certifies official
actions of the Town--including Town Meeting bylaw adoption and appropriations--signs notes for borrowing and certifies official
documents. The Town Clerk also registers all vital events within Lexington, records and preserves birth, marriage & death records to
provide a basis for the Commonwealth's central vital records system. The Town Clerk is the keeper of the seal, administers the oath of
office to elected and appointed members of boards and committees; maintains records of adopted municipal codes, regulations, bylaws,
oaths of office, resignations, appointments, and submits general bylaws and zoning bylaws to the Attorney General for approval. Staff
issue licenses and permits and serve as central information point for the Town. Requested funding in element 8510 maintains staffing
levels, staff development, annual bond insurance for the Town Clerk and Assistant Town Clerk, annual licensing of dogs, and general
office operations.
8510 Town Clerk Administration: The Town Clerk's Office staffing request remains the same, 3 full-time and 2 part-time. The budget
reflects contractual obligations from all existing contractual settlements. Overall, the FY2015 budget request reflects a $15,962 or 5.71%
increase, with Compensation increasing by $16,262 or 6.21%, and Expenses decreasing $300 or 1.7%.
The FY14 Appropriation for Compensation is not inclusive of cost of living increases associated with employee contractual settlements
that were made subsequent to the 2013 Annual Town Meeting. Were these increases to be accounted for in the FY2014 Appropriation
(budgeted for separately under the Salary Adjustment Account) then the underlying change in Compensation would reflect a 1.2%
increase, rather than the 6.21% increase shown in the table below.
8510 - Town Clerk Admin page 4 11/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 8000 General Government Subprogram:8500 Town Clerk
Element:8520 Board of Registrars
Budget Description:
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 REGULAR WAGES 344$ -$ -$ -$ -
51512 STIPENDS 481$ 878$ 825$ 825$ -$ 0.00%
Sub-total Compensation 825$ 878$ 825$ 825$ -$ -100.00%
52110 CONTRACTUAL SERVICES 13,624$ 14,946$ 14,500$ 14,500$ -$ 0.00%
54100 SUPPLIES 392$ -$ 1,500$ 1,500$ -$ 0.00%
Sub-total Expenses 14,016$ 14,946$ 16,000$ 16,000$ -$ 0.00%
Total 8520 Board of Registrars 14,841$ 15,824$ 16,825$ 16,825$ -$ 0.00%
Registrars, appointed by the Board of Selectmen, are responsible for promoting voter registration, maintaining voter records, and
ruling on voter eligibilities. Stipends for the Board of Registrars remain level funded. Annual voter confirmation mailing is conducted
along with removal of voters from voting list in accordance with state statute. Annual Town Census and publishing List of Residents
is funded through this element. Notification to voters not responding to annual census is funded through this element.
Object Description
8520 Registration: Registrar stipends remain level funded for 3 appointed Registrars. Expenses are related to costs associated
with maintaining voter registration rolls, annual census, printing of annual list of residents, and voter notifications.
8520 - Registrar page 5 11/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program 8000 General Government
Element:8530 Elections
Budget Description:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51130 OVERTIME 1,687$ 5,165$ 4,800$ 3,000$ (1,800)$ -37.50%
51144 LONGEVITY -$ -$ -$ -$ -
51150 REGULAR P/T WAGES -$ -$ -$ -$ -
51151 SEASONAL P/T WAGES 24,288$ 52,344$ 46,500$ 48,000$ 1,500$ 3.23%
51512 STIPENDS -$ -$ -$ -$ -
Sub-total Compensation 25,974$ 57,509$ 51,300$ 51,000$ (300)$ -0.58%
52110 CONTRACTUAL SERVICES 9,659$ 11,258$ 9,900$ 9,000$ (900)$ -9.09%
52111 PRINTING/FORMS 17,300$ 13,203$ 13,800$ 13,800$ -$ 0.00%
52120 PROFESSIONAL SERVICES -$ -$ -$ -$ -
52127 POLICE DETAILS 16,130$ 40,563$ 31,100$ 33,000$ 1,900$ 6.11%
52142 EQUIP/SERVICE -$ 1,000$ 500$ 1,000$ 500$ 100.00%
52180 CATERING/MEALS 1,222$ 1,897$ 500$ 2,000$ 1,500$ 300.00%
52183 MILEAGE -$ -$ 50$ 150$ 100$ 200.00%
52184 BINDING & ARCHIVING -$ -$ -$ -$ -
52185 POSTAGE 4,500$ 5,600$ 5,200$ 5,500$ 300$ 5.77%
52186 PROFESSIONAL DEVELOPMENT -$ -$ -$ -$ -
52187 TRAVEL -$ -$ -$ -$ -
52188 SEMINARS -$ -$ -$ -$ -
52207 CELLPHONES/PAGERS 1,600$ 1,524$ 2,500$ 3,000$ 500$ 20.00%
54100 SUPPLIES -$ 460$ 3,000$ 1,000$ (2,000)$ -
54111 OFFICE SUPPLIES 1,705$ 1,265$ 1,000$ 1,000$ -$ 0.00%
54113 MEMBERSHIP/DUES -$ -$ -$ -$ -$ -
54500 SMALL EQUIPMENT 1,500$ (1,500)$ 35,000$ -$ (35,000)$ -
54706 OFFICE EQUIPMENT -$ -$ -$ -$ -$ -
Sub-total Expenses 53,616$ 75,270$ 102,550$ 69,450$ (33,100)$ -32.28%
Total 8530 Elections 79,590$ 132,779$ 153,850$ 120,450$ (33,400)$ -21.71%
Subprogram: 8500 Town Clerk
Object Description
Elections administration includes conduct of local, state and national elections along with the monitoring of candidate certifications
and referenda and initiative petitions. Staff provide information on campaign finance law, election procedures, ballot initiatives, and
voter information. Election preparations are coordinated with, and with support from, various town departments including Public
Works, Police, Fire, and School facilities.
8530 Elections:
The Elections Division budget reflects an overall $33,400 or 21.71% decrease in FY2015. Compensation is decreasing $300 or
0.58%, while Expenses are decreasing $33,100 or 32.28%. The FY2015 expenses request continues to include $5,000 in funding
to support management of the electronic voting system for Town Meeting. It does not include funding for the initial purchase of the
system, which was a one-time FY2014 expense and is reflected in the $35,000 decrease in 54500 Small Equipment.
Request includes funding for THREE scheduled elections and ONE Special Town Meeting. The FY2014 appropriation included
funding for purchase and implementation of electronic voting system for town meeting. Accounting for the one-time nature of this
purchase, there is still an underlying $1,900 net increase in election expenses. This is primarily due to anticipated increase in police
detail expenses and meal expense for the November 2014 state election.
8530 - Elections page 6 11/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 8000 General Government
Element:8540 Archives & Records Management
Budget Description:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51150 REGULAR P/T WAGES 23,097$ 20,585$ 26,214$ 28,276$ 2,062$ 7.86%
Sub-total Compensation 23,097$ 20,585$ 26,214$ 28,276$ 2,062$ 7.86%
52110 CONTRACTUAL SERVICES 781$ 1,102$ 1,500$ 2,000$ 500$ 33.33%
52111 PRINTING/FORMS -$ -
52120 PROFESSIONAL SERVICES 3,931$ 6,000$ 6,500$ 5,500$ (1,000)$ -15.38%
52142 EQUIP/SERVICE -$ -$ 100$ -$ (100)$ -100.00%
52183 MILEAGE -$ -$ 100$ 150$ 50$ 50.00%
52184 BINDING AND ARCHIVING 2,890$ 2,629$ 4,500$ 5,000$ 500$ 11.11%
52185 POSTAGE -$ -$ -$ -$ -
52186 PROFESSIONAL DEVELOPMENT -$ -$ 200$ 750$ 550$ 275.00%
52187 TRAVEL 156$ -$ 200$ 200$ -$ 0.00%
52188 SEMINARS 905$ -$ 700$ 700$ -$ 0.00%
54100 SUPPLIES 1,858$ 1,208$ 3,000$ 3,000$ -$ 0.00%
54111 OFFICE SUPPLIES -$ 107$ 225$ 225$ -$ 0.00%
54113 MEMBERSHIP/DUES 715$ 500$ 600$ 600$ -$ 0.00%
54500 SMALL EQUIPMENT -$ -$ 200$ 200$ -$ 0.00%
54706 OFFICE EQUIPMENT -$ -$ -$ -$ -
Sub-total Expenses 11,236$ 11,546$ 17,825$ 18,325$ 500$ 2.81%
Total 8540 Records Management 34,333$ 32,131$ 44,039$ 46,601$ 2,562$ 5.82%
8540 Archives & Records Management: Requested FY2015 funding covers annual updates to Code of Lexington, electronic document
management, confidential records shredding contractual services, contractual archival services, and some document treatment &
microfilming. Line 52184 funds non-CPA eligible expenses for records management - maintenance, treatment/digitization. CPA support is
not requested for FY2015.
Subprogram: 8500 Town Clerk
Archives and Records Management element addresses inventory and retention of records and documents, proper maintenance and storage
of records, preservation of documents, and public access to public records and information. The FY2015 budget continues authorized
funding for a part-time Archivist/Records Manager position.
Object Description
The FY14 Appropriation for Compensation is not inclusive of cost of living increases associated with employee contractual settlements
that were made subsequent to the 2013 Annual Town Meeting. Were these increases to be accounted for in the FY2014 Appropriation
(budgeted for separately under the Salary Adjustment Account) then the underlying change in Compensation would reflect a 1.7%
increase rather than the 7.86% increase shown in the table below.
8540 - Records Management page 7 11/26/2013
FY2015 PROGRAM IMPROVEMENT REQUEST FORMQ
Department Priority:1 of 1
Department:
Program:
Element:
Accounting Dept #:
Supplemental Title:
REQUESTED PROGRAM IMPROVEMENT FUNDING
Object Object Ongoing Annual Cost
Code Description (FY2015 & Future)
Compensation
$4,714
Benefits
Expenses
TOTAL $0 $4,714
PURPOSE / DESCRIPTION OF REQUEST
SERVICE IMPLICATION
Town Clerk
Town Clerk - Personal Services
8510
$0
Part-time Municipal Clerks [113H]
One-Time Cost
(FY2015 Only)
$4,714
TOTAL
FY2015 Request
$0
$0
$0
$0
$0
$0
$4,714
Staffing in the Town Clerk's Office consists of 3 full-time and 3 part-time positions.
The 3 part-time positions include 2 part-time municipal clerk [113H] and 1 part-time archivist [GR7] positions.
The part-time municipal clerk positions were created in 2004 as a result of the defeated 2003 override vote which
eliminated 1 full-time municipal clerk position (35 hours).
Current hours funded for the part-time municipal clerk positions are
1 @ 17 hrs/week and 1 @ 15 hrs/week, for a total of 32 hrs/week. [ FY15 rates 1 @ 24.89, 3 @ 21.92] $90.65/wk x 52
weeks]
Request is for an additional 4 hrs (1 + 3) total, bringing the total to 18 hours per week, or a combined 36 hours per week.
Additional requested hours are to cover additional workload for records management responsibilities - electronic
document processing, archiving & document management of the many documents created within the organization and
submitted to the Town Clerk's Office for permanent retention and electronic retrieval within the organization and by the
interested public via the web site which includes use of the Laserfiche document retention system.
L:bud_supplemental request/Request Form.xls
11/22/2013
Page 8
Board of Selectmen Requested Budget
Fiscal Year 2015
Submitted by:
Lynne Pease, Executive Clerk
Board of Selectmen Presentation
December 3rd, 2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 8000 General Government Subprogram:8100 Board of Selectmen
Budget Overview:
Program Improvement Request:
Program Improvement Request:FY 2015
Requested
NONE
Total 8300 Town Committees by type of request -$
Compensation -$
Benefits -$
Expenses -$
Total 8300 Town Committees by category of spending -$
Mission: The Board of Selectmen is a representative policy making body. It is the mission of the Board to work together in a collegial way that
is respectful of the full range of views, not only of the Board itself, but the entire community. The Board is committed to assuring that all of those
views are fairly heard, presented in a way that is open and honest and in a way that brings together a wider group of people and move forward
together for the good of the community.
Division
The recommended FY2015 budget reflects an increase of $9,312 or 0.86% over the FY2014 budget. This includes an increase of $312 or 0.24%
in compensation to cover step increases and coverage for vacation, and a decrease of $8,500 or 1.57% in expenses. Legal and the Town Report
maintain level funding in FY2015.
The Board of Selectmen is the executive policy setting branch of Town government, as established by the Selectmen-Town Manager Act. The
Board consists of five members, each elected for staggered three-year terms, who serve without salary or financial compensation. The
Selectmen are responsible for the general direction and management of the property and affairs of Town government, and appoint the Town
Manager who is responsible for the daily operations of the Town.
An Executive Secretary is appointed each year by the Board to assist the Board and to perform such duties as the Board may direct. She is
assisted by one part-time Municipal Clerks.
The Selectmen's staff provide support to the Board and serve as liaison between the public and the Board. They prepare the warrant and assist
the Selectmen in answering the public's questions about the decisions and work of the Board. They also receive all contributions to the
Selectmen Gift Accounts, the Fund for Lexington, PTA Scholarships, LEF, and all Trustees of Public Trust Funds.
Staff manage the licensing and permitting process for the Board (the licensing authority). These licenses include alcoholic beverage, auctioneer,
cable television, common victualler, entertainment, gasoline storage, innkeeper, lodging house, theater, Class I, II and III for the sale of used
cars, vehicles for hire such as common carrier, limousine and taxi cab and coin-operated game machines.
Annually, the staff maintain approximately 500 Selectmen appointments to more than 50 committees.
The Selectmen's Office notifies Lexington residents of all elections through the warrant and prepares the warrant for the Annual and Special
Town meetings.
BOS Summary page 1 11/26/2013
Town of Lexington
FY 2014 Budget Development
Departmental Budget Requests
Program: 8000 General Government Subprogram:8100 Board of Selectmen
Budget Summary
Funding Sources (All Funds)FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Estimated Estimated Increase Increase
Tax Levy 412,086$ 477,040$ 585,998$ 567,092$ (18,906)$ -3.23%
Enterprise Funds (Indirects) 1,083$ 1,048$ 1,048$ 1,048$ -$ 0.00%
Revolving Funds - - - - - -
PEG Access 429,128$ 429,128$ 420,000$ 450,000$ 30,000$ 7.14%
Fees - - - - - -
Licenses & Permits 68,900$ 79,555$ 81,680$ 78,850$ (2,830)$ -3.46%
Total 8100 Board of Selectmen 911,197$ 986,770$ 1,087,678$ 1,096,990$ 9,312$ 0.86%
Appropriation Summary (All Funds)FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Compensation 93,003$ 97,027$ 127,853$ 128,165$ 312$ 0.24%
Expenses 506,064$ 542,206$ 542,325$ 550,825$ 8,500$ 1.57%
Legal 305,187$ 340,592$ 410,000$ 410,000$ -$ 0.00%
Town Report 6,942$ 6,945$ 7,500$ 8,000$ 500$ 6.67%
Total 8100 Board of Selectmen 911,197$ 986,770$ 1,087,678$ 1,096,990$ 9,312$ 0.86%
Program Summary (All Funds)FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Total 8110 Selectmen's Office 179,068$ 189,233$ 220,178$ 228,990$ 8,812$ 4.00%
Total 8120 Legal 305,187$ 340,592$ 410,000$ 410,000$ -$ 0.00%
Total 8130 Town Report 6,942$ 6,945$ 7,500$ 8,000$ 500$ 6.67%
Total 8140 PEG Access 420,000$ 450,000$ 450,000$ 450,000$ -$ 0.00%
Total 8100 Board of Selectmen 911,197$ 986,770$ 1,087,678$ 1,096,990$ 9,312$ 0.86%
Object Code Summary (All Funds)FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Salaries & Wages 93,003$ 97,027$ 127,853$ 128,165$ 312$ 0.24%
Overtime -$ -$ -$ -$ -$ 0.00%
Personal Services 93,003$ 97,027$ 127,853$ 128,165$ 312$ 0.24%
Contractual Services 784,896$ 847,321$ 933,825$ 942,825$ 9,000$ 0.96%
Utilities -$ -$ -$ -$ -$ -
Supplies 31,881$ 42,422$ 25,000$ 25,000$ -$ 0.00%
Small Capital 1,416$ -$ 1,000$ 1,000$ 1,500$ -
Expenses 818,193$ 889,743$ 959,825$ 968,825$ 9,000$ 0.94%
Total 8100 Board of Selectmen 911,197$ 986,770$ 1,087,678$ 1,096,990$ 9,312$ 0.86%
Appropriation Summary (General Fund)FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Compensation 93,003$ 97,027$ 127,853$ 128,165$ 312$ 0.24%
Expenses 86,064$ 92,206$ 92,325$ 100,825$ 8,500$ 9.21%
Legal 305,187$ 340,592$ 410,000$ 410,000$ -$ 0.00%
Town Report 6,942$ 6,945$ 7,500$ 8,000$ 500$ 6.67%
Total 8100 Board of Selectmen 491,197$ 536,770$ 637,678$ 646,990$ 9,312$ 1.46%
Appropriation Summary (Non General Fund)FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Compensation -$ -$ -$ -$ -$ -
Expenses
PEG Access 420,000$ 450,000$ 450,000$ 450,000$ -$ 0.00%
Total 8100 Board of Selectmen 420,000$ 450,000$ 450,000$ 450,000$ -$ 0.00%
BOS Summary page 2 11/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 8000 General Government Subprogram:8100 Board of Selectmen
FY 2011 FY 2012 FY 2013 FY 2014
Budget Budget Budget Recommended
Executive Clerk 0.94 0.94 0.94 0.94
Part-Time Municipal Clerk 0.56 0.56 0.56 1.00
Total FTE 1.50 1.50 1.50 1.94
Total FT/PT 0 FT/ 2 PT 0 FT/ 2 PT 0 FT/ 2 PT 1FT/2 PT
Authorized Staffing page 3 11/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 8000 General Government
Element:8110 Selectmen's Office
Budget Description:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 REGULAR WAGES 71,896$ 76,268$ 101,908$ 78,188$ (23,720)$ -23.28%
51120 OTHER COMPENSATION -$ -$ 4,237$ (4,237)$ -
51144 LONGEVITY -$ -$ 344$ 400$ 56$ 16.28%
51150 REGULAR P/T WAGES 21,107$ 20,759$ 21,364$ 49,577$ 28,213$ 132.06%
Sub-total Compensation 93,003$ 97,027$ 127,853$ 128,165$ 312$ 0.24%
52110 CONTRACTUAL SERVICES 5,755$ 1,534$ 14,825$ 14,825$ -$ 0.00%
52111 PRINTING/FORMS 375$ 1,134$ 1,000$ 1,000$ -$ 0.00%
52125 RETIREMENT 95$ 141$ -$ -$ -
52128 ADVERTISING 796$ 904$ 1,000$ 1,000$ -$ 0.00%
52180 CATERING 210$ 155$ 500$ 500$ -$ 0.00%
52182 LEASE AGREEMENTS -$ 178$ 500$ 2,500$ 2,000$ 400.00%
52185 POSTAGE/MAILING -$ -$ 500$ 500$ -$ 0.00%
52186 PROFESSIONAL DEVEL 537$ 645$ 500$ 500$ -$ 0.00%
52188 SEMINARS -$ 45,000$ 1,500$ 1,500$ -$ 0.00%
52189 45,000$ 93$ 46,000$ 52,500$ 6,500$ 14.13%
52200 UTILITIES -$ -$ -$ -$ -
54100 SUPPLIES 3,581$ -$ 2,000$ 2,000$ -$ 0.00%
54101 300TH ANNIVERSARY -$ 25,000$ -$ -$ #DIV/0!
54111 OFFICE SUPPLIES 737$ 1,481$ 2,000$ 2,000$ -$ -
54113 MEMBERSHIPS/DUES/SUBS. 27,563$ 15,941$ 21,000$ 21,000$ -$ 0.00%
54706 OFFICE EQUIPMENT 1,416$ -$ 1,000$ 1,000$ -$ -
Sub-total Expenses 86,064$ 92,206$ 92,325$ 100,825$ 8,500$ 9.21%
Total 8110 Selectmen's Office 179,068$ 189,233$ 220,178$ 228,990$ 8,812$ 4.00%
PEG TV Revolving Fund
52110 CONTRACTUAL SERVICES 420,000$ 450,000$ 450,000$ 450,000$ -$ 0.00%
Sub-Total Revolving Fund 420,000$ 450,000$ 450,000$ 450,000$ -$ 0.00%
Total 8110 LexMedia 420,000$ 450,000$ 450,000$ 450,000$ -$ 0.00%
AUDIT
Subprogram: 8100 Board of Selectmen
Object Description
The Board of Selectmen's budget is increasing $8,812 or 4%. Wage increases include in-lieu-of-step increases of 4 percent for all
employees of the Selectmen's office. Regular Part-Time Wages also includes compensation for night meetings for the Executive Clerk
and Assistant . Expenses include yearly membershis in MMA, MAPC, Greater Boston Convention & Visitor Center and Greater
Merrimack Convention and Visitor Center.
The Board of Selectmen is the executive policy setting branch of Town government, as established by the Selectmen-Town Manager
Act. The Board consists of five members, each elected for staggered three-year terms, who serve without salary or financial
compensation. The Selectmen are responsible for the general direction and management of the property and affairs of Town
government, and are the employer of the Town Manager. The Executive Clerk is appointed each year by the Board to assist the
Board and to perform such duties as the Board may direct. The Executive Clerk employees additional staff. The Selectmen's staff
provides support to the Board and serve as liaision between the public and the Board. They prepare the warrant and assist the
Selectmen in answering the public's questions about the decisions and work of the Board. They also receive all contributions to
Selectmen Gift Accounts, the Fund for Lexington, PTA Scholarships, LEF, and all Trustees of Public Trust funds. Office staff manage
the licensing and permitting process for the Board (the licensing authority). These licenses include alcholic beverage, auctioneer,
cable television, common victualler, entertainment, gasoline storage, innkeeper, lodging house, theater, Class I, II and III for the sale
of used cars, vehicles for hire such as common carrier, limousine and taxi cab and coin operated game machines. Annually, the staff
maintains over 400 Selectmen appointments to more than 50 committees. The Selectmen's Office notifies Lexington residents of all
national, state and local elections through the warrant and prepares the warrant for the Annual and Special Town meetings.
8110 - Selectmen page 4 11/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 8000 General Government
Element:8120 Legal
Budget Description:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
52110 CONTRACTUAL SERVICES 960$ 10,566$ 410,000$ 410,000$ -$ -
52120 LAW DEPT PROF SERVICES 35,208$ 2,085$ -$ -$ -$ -
52123 LEGAL SERVICES 304,227$ 330,027$ -$ -$ -$ -
Sub-total Expenses 305,187$ 340,592$ 410,000$ 410,000$ -$ 0.00%
Total 8120 Legal 305,187$ 340,592$ 410,000$ 410,000$ -$ 0.00%
Subprogram: 8100 Board of Selectmen
Object Description
The Board of Selectmen annually appoints a Town Counsel to provide legal service to the Town and to represent the Town in litigation. The
Town is currently represented by the law firm of Anderson & Kreiger, William L. Lahey, Esquire. The current appointment is for one year,
effective through March 31, 2014. Town Counsel prepares and reviews contracts and other legal documents. The Town uses legal counsel to
handle a variety of matters. Town Counsel also prepares and reviews articles for the Town Meeting Warrant and attends the Town Meeting
and when necessary meetings of the Board of Selectmen. Town Counsel regularly reports on the status of all litigation affecting the Town to
the Board of Selectmen and to the citizens annually in the Town Report. $10,000 was added to use for HATS related issues.
8120 - Legal page 5 11/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 8000 General Government
Element:8130 Town Report
Budget Description:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
52110 TOWN REPORT CONT SVCS 2,000$ 2,000$ 2,500$ 2,500$ -$ 0.00%
52111 PRINTING/FORMS 4,942$ 4,945$ 5,000$ 5,500$ 500$ 10.00%
Sub-total Expenses 6,942$ 6,945$ 7,500$ 8,000$ 500$ 6.67%
Total 8130 Town Report 6,942$ 6,945$ 7,500$ 8,000$ 500$ 6.67%
Object Description
Subprogram: 8100 Board of Selectmen
The Town's Annual Report provides information on the activities of Town departments, boards and committees, and provides financial
information on the Town. Publication of the Town Report is required by State law and the Town's General By-Laws. The Town Report
Committee is a volunteer committee appointed by the Board of Selectmen. It produces the Report with the help of the departments,
boards and committees. The Committee gathers information, edits drafts, proofreads final copies, and works with a professional designer
to prepare document for printing. The Town Report is distributed in March of each year. 1,000 copies are distributed annually at Town
Meeting and are also available, free of charge, at the Town Office Building, Cary Library, and the Lexington Senior Center. The Town
Report is also posted on the town's web page.
8130 - Town Report page 6 11/26/2013
Town Committees Requested Budget
Fiscal Year 2015
Submitted by:
Melissa Jones, Management Fellow
Board of Selectmen Presentation
December 3rd, 2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 8000 General Government
Mission:
Budget Overview:
Program Improvement Request:FY 2015
Requested
Total 8300 Town Committees by type of request -$
Compensation -$
Benefits -$
Expenses -$
Total 8300 Town Committees by category of spending -$
Authorized Staffing:
Subprogram: 8300 Town Committees
Town Committees includes the Appropriation Committee, Capital Expenditures Committee, Public Celebrations Committee and
various boards and committees appointed by the Board of Selectmen, Moderator and the Town Manager.
.
There is no recommended increase or decrease over FY 2014 in the Town Committees Budget.
Division
Beginning in FY2011 the Financial Committees appropriation includes funds for a part-time employee. This person is responsible for
taking minutes for the Appropriations and Capital Committees
Town Committees Summary page1 11/27/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 8000 General Government
Budget Summary
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Funding Sources Actual Actual Estimated Estimated Increase Increase
Tax Levy 38,870$ 60,077$ 47,000$ 47,000$ -$ 0.00%
Total 8300 Town Committees 38,870$ 60,077$ 47,000$ 47,000$ -$ 0.00%
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Increase Increase
Compensation 997$ 5,845$ 6,000$ 6,000$ -$ 0.00%
37,873$ 54,232$ 41,000$ 41,000$ -$ 0.00%
Total 8300 Town Committees 38,870$ 60,077$ 47,000$ 47,000$ -$ 0.00%
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Program Summary Actual Actual Appropriation Request Increase Increase
Total 8310 Financial Committees 1,153$ 6,225$ 7,500$ 7,500$ -$ 0.00%
2,134$ 2,178$ 4,500$ 4,500$ -$ 0.00%
Total 8330 Town Celebrations 35,583$ 51,675$ 35,000$ 35,000$ -$ 0.00%
Total 8300 Town Committees 38,870$ 60,077$ 47,000$ 47,000$ -$ 0.00%
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Increase Increase
997$ 5,845$ 6,000$ 6,000$ -$ 0.00%
-$ -$ -$ -$ -$ -
997$ 5,845$ 6,000$ 6,000$ -$ 0.00%
2,312$ 1,737$ 4,000$ 4,000$ -$ 0.00%
-$ -$ -$ -$ -$ -
35,887$ 52,495$ 37,000$ 37,000$ -$ 0.00%
-$ -$ -$ -$ -$ -
38,199$ 54,232$ 41,000$ 41,000$ -$ 0.00%
Total 8300 Town Committees 39,196$ 60,077$ 47,000$ 47,000$ -$ 0.00%
Subprogram: 8300 Town Committees
Expenses
Salaries & Wages
Overtime
Compensation
Contractual Services
Utilities
Supplies
Total 8320 Misc. Boards & Committees
Expenses
Small Capital
Town Committees Summary page2 11/27/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program 8000 General Government Subprogram: 8300 Town Committees
Element 8310 Financial Committees
Budget Description:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51150 REGULAR PART-TIME WAGES 997$ 5,845$ 6,000$ 6,000$ -$ 0.00%
Sub-Total Compensation 997$ $ 5,845 $ 6,000 $ 6,000 -$ 0.00%
52110 CONTRACTUAL SERVICES 326$ 326$ -$ -$ -$ -
52111 PRINTING/FORMS 156$ 54$ 1,000$ 1,000$ -$ 0.00%
54100 FINANCIAL COMM SUPPLIES -$ -$ -$ -$ -$ -
54113 MEMBERSHIPS/DUES/SUBSCRIPTIONS -$ -$ 500$ 500$ -$ 0.00%
Sub-total Expenses 156$ 380$ 1,500$ 1,500$ -$ 0.00%
Total 8310 Financial Committees 1,153$ 6,225$ 7,500$ 7,500$ -$ 0.00%
The Town of Lexington has several committees that monitor the Town's finances and provide recommendations to Town Meeting.
Two of these committees are the Appropriations Committee and the Capital Expenditures Committee. There is no recommended
increase or decrease over FY 2014.
This budget request funds the production of both the Appropriations Committee and Capital Expenditure Committee reports to Town
Meeting and attendance at an annual finance committee conference.
DescriptionObject
Appropriations Committee: The Appropriations Committee is a nine-member board appointed by the Town Moderator. Members are
appointed to three-year overlapping terms.
The Committee's charge is to evaluate fiscal policies and priorities set by the Board of Selectmen for Town Meeting. The Committee
advises Town Meeting members on financial proposals, analyzes operating budget proposals, makes fiscal projections, and reviews
funding for proposed capital improvements. In addition, the Committee's approval is required to use reserve funds for unanticipated
operating costs (see element 2310, "Reserve Fund," for details).
In addition to its statutory responsibilities, the Committee has been involved in promoting a clear and accurate presentation of
financial information to members of Town Meeting. The committee also encourages the timely distribution of financial information to
Town Meeting members and other decision makers. They are responsible for maintaining relationships with regional and statewide
organizations devoted to exploring solutions to municipal finance and budgeting problems.
Capital Expenditures Committee: The Capital Expenditures Committee is a five-member board appointed by the Town Moderator.
Members are appointed to three-year overlapping terms.
The Capital Expenditures Committee makes recommendations to Town Meeting concerning capital expenditures requests from town
boards and departments that may be required within the ensuing 5 year period. The Committee considers the relative need, timing,
and cost of these projects; the adequacy thereof; and the effect these expenditures might have on the financial position of the town.
Prior to each annual Town Meeting, the Committee prepares, publishes, and distributes a report of its recommendations as to the
projects to be undertaken within the 5 year period and the approximate dates when each should be started .
Town Committees Summary page3 11/27/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 8000 General Government Subprogram: 8300 Town Committees
Element:8320 Misc. Boards & Committees
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
52110 CONTRACTUAL SERVICES -$ 300$ -$ -$ -$ -
52120 PROFESSIONAL SERVICES -$ -$ -$ -$ -$ -
52111 MISC BOARDS & COMM PRINT/FORMS 1,830$ 1,058$ 3,000$ 3,000$ -$ 0.00%
54100 MISC BOARDS & COMM SUPPLIES 304$ 820$ 1,500$ 1,500$ -$ 0.00%
54113 MEMBERSHIPS/DUES/SUBSCRIPTIONS -$ -$ -$ -$ -
Sub-Total Expenses 2,134$ 2,178$ 4,500$ 4,500$ -$ 0.00%
Total 8320 Misc. Boards & Committees 2,134$ 2,178$ 4,500$ 4,500$ -$ 0.00%
The Miscellaneous Boards and Committees element funds expenses of boards and committees not individually supported
through departmental operating budgets.
Object Description
Town Committees Summary page4 11/27/2013
Town of Lexington
FY 2015 Budget Development Subprogram: 8300 Town Committees
Departmental Budget Requests
Program: 8000 General Government
Element:8330 Public Celebrations
FY 2012 FY 2013 FY 2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
54100 35,583$ 51,675$ 35,000$ 35,000$ -$ 0.00%
Sub-total Expenses 35,583$ 51,675$ 35,000$ 35,000$ -$ 0.00%
Total 8330 Public Celebrations 35,583$ 51,675$ 35,000$ 35,000$ -$ 0.00%
SUPPLIES
The Town holds public celebrations for Patriots' Day, Veterans' Day and Memorial Day. There are two
parades held on Patriots' Day, one on Veteran's Day, and one on Memorial Day. The Public Celebrations
Committee, a volunteer body of ten members appointed by the Board of Selectmen, plans these
celebrations. The Public Celebrations Committee oversees a reenactment of the Battle of Lexington on the
Lexington Battle Green on Patriots’ Day. The reenactment attracts well over 12,000 spectators each year
and is nationally recognized for its historical authenticity.
The Celebrations Committee also directs and coordinates numerous other Patriots’ Day activities, including
a Youth of Lexington Sunrise Parade from East Lexington to the Battle Green, a five-mile run sponsored by
the Lions Club, the reenactment of Paul Revere's arrival in Lexington from Boston, and an afternoon
parade.
Town funding accounts for only a portion of the total cost of these celebrations. There is no recommended
increase or decrease over FY 2014. Miscellaneous other costs are covered through citizen contributions,
corporate sponsors, and private
donations.
DescriptionObject
Town Committees Summary page5 11/27/2013
Town Manager’s Office Requested Budget
Fiscal Year 2015
Submitted by:
Melissa Jones, Management Fellow
Board of Selectmen Presentation
December 3rd, 2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 8000 General Government
Mission:
Budget Overview:
Departmental Initiatives:
Program Improvement Requests:FY 2015
Division Requested
8210 24,000$
8220 40,000$
Sub-total 8200 by request 64,000$
Compensation
Benefits
Expenses 64,000$
Sub-total 8200 by Category 64,000$
3) Work with the Board of Selectmen to determine how to better support committees with consideration given to member
training on minute-taking, web postings and email and public records retention. Review committee processes including
committee charges and succession planning.
4) Review guidelines and consider the implementation of a remote participation policy, which, if approved by the Board of
Selectmen, will grant board and committee members the ability to participate in public meetings by telephone, internet,
video conferencing, or other technology under certain circumstances.
5) Receive the Information Technology Executive Committee’s report and establish direction for how technology best fits
within the organizational structure, the role that technology plays, and how it may be used to meet the needs of the
organization.
6) Receive the departmental survey results on internal controls and analyze the organizational assets that are understood to
be vulnerable to abuse. Revise existing policies and develop any new policies that may be necessary to ensure the
protection of those assets.
Subprogram: 8200 Town Manager
Consultant Services - General Liability Insurance
The Board of Selectmen appoints the Town Manager who oversees the daily operations of all general government
departments, implements the policies of the Board of Selectmen, proposes an annual operating and capital budget, and
enforces Town bylaws and regulations. The Town Manager's authority and responsibilities are established in the Selectmen-
Town Manager Act of 1968. The Town Manager's Office is also responsible for Human Resources and benefit
administration, as well as risk management.
The FY 2015 budget reflects an increase of $7,526 or 0.91% from FY2014. This is comprised of a $12,056 or 1.97%
increase in Compensation and a $4,530 or 2.08% decrease in Expenses.
The Town Manager's Office is comprised of the following elements: Organizational Direction and Administration - 8210,
and Human Resources - 8220. Organizational Direction and Administration funds staff and expenses for the Manager's
Office including organizational development funds and some equipment. Human Resources funds staff and expenses for
managing the personnel and benefit functions of the organization.
1) Continue to research a funding model for Other Post-Employment Benefits (OPEB) that considers the Board of
Selectmen policy of an annual minimum contribution and potential additions from one-time revenues.
2) Receive recommendations from the Community Center Advisory Committee and move forward with the development of a
multi-generational Community Center.
Benefits Auditing Software
TMO Summary page 1 11/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 8000 General Government
Budget Summary - Town Manager Operations (8210, 8220)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Funding Sources Actual Actual Estimated Estimated Increase Increase
Tax Levy 374,532$ 403,655$ 477,028$ 471,984$ (5,044)$ -1.06%
Enterprise Funds (Indirect) 45,000$ 43,549$ 44,375$ 44,375$ 0$ 0.00%
Available Funds - - - - - -
Rentals*336,840$ 336,836$ 309,930$ 322,500$ 12,570$ 4.06%
Total 8200 Town Manager 756,372$ 784,039$ 831,333$ 838,859$ 7,526$ 0.91%
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Increase Increase
Compensation 586,923$ 623,768$ 613,183$ 625,239$ 12,056$ 1.97%
Expenses 169,449$ 160,271$ 218,150$ 213,620$ (4,530)$ -2.08%
Total 8200 Town Manager 756,372$ 784,039$ 831,333$ 838,859$ 7,526$ 0.91%
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Program Summary Actual Actual Appropriation Request Increase Increase
Total 8210 Organizational Dir. & Admin. 574,417$ 569,040$ 591,678$ 602,422$ 10,745$ 1.82%
Total 8220 Human Resources 181,954$ 214,999$ 239,655$ 236,437$ (3,218)$ -1.34%
Total 8200 Town Manager 756,372$ 784,039$ 831,333$ 838,859$ 7,526$ 0.91%
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Increase Increase
Salaries & Wages 586,923$ 623,768$ 613,183$ 625,239$ 12,056$ 1.97%
Overtime -$ -$ -$ -$ -$ -
Personal Services 586,923$ 623,768$ 613,183$ 625,239$ 12,056$ 1.97%
Contractual Services 150,685$ 138,253$ 184,550$ 179,635$ (4,915)$ -2.66%
Utilities -$ -$ -$ -$ -$ -
Supplies 11,884$ 14,462$ 14,100$ 14,485$ 385$ 2.73%
Small Capital 6,879$ 7,557$ 19,500$ 19,500$ -$ 0.00%
Expenses 169,449$ 160,271$ 218,150$ 213,620$ (4,530)$ -2.08%
Total 8200 Town Manager 756,372$ 784,039$ 831,333$ 838,859$ 7,526$ 0.91%
*Rentals are comprised of rental receipts from the Waldorf School, Bertucci's Italian Restaurant and Peet's Coffee & Tea
sidewalk rentals, and the sublease of Kline Hall to LexMedia.
Subprogram: 8200 Town Manager
TMO Summary page 2 11/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 8000 General Government Subprogram: 8200 Town Manager
Authorized/Appropriated Staffing FY 2012 FY 2013 FY 2014 FY 2015
Budget Budget Budget Request
Town Manager 11 1 1
Deputy Town Manager 11 1 1
Office Manager/Special Events Coordinator 11 1 1
Benefits Coordinator/HR Generalist 11 1 1
Assistant to the Town Manager 11 1 1
Human Resources Director 11 1 1
Hearing Officers*0.12 0.12 0.12 0.12
Management Fellow 11 1 1
Human Resources Assistant 0.46 1 1 1
Total FTE 7.58 8.12 8.12 8.12
Total Full/Part Time 7 FT / 3 PT 8 FT / 2 PT 8 FT / 2 PT 8 FT / 2 PT
* Two hearing officers hear appeals for parking fines; one municipal hearing officer hears appeals for fines issued by the
Fire Department (regional position, shared with Winchester and Woburn)
Authorized Staffing page 3 11/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 8000 General Government Subprogram: 820 Town Manager
Element:8210 Organizational Direction and Administration
Budget Description:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 REGULAR WAGES 472,205$ 485,774$ 469,051$ 478,949$ 9,899$ 2.11%
51120 OTHER COMPENSATION 1,527$ 3,406$ 11,730$ 11,730$ -$ 0.00%
51144 LONGEVITY 398$ 85$ -$ -$ -$ 0.00%
51150 REGULAR P/T WAGES 1,974$ 4,527$ 3,097$ 3,943$ 846$ 27.32%
Sub-Total Compensation 476,104$ 493,792$ 483,878$ 494,622$ 10,745$ 2.22%
52110 CONTRACTUAL SERVICES 34,345$ 20,821$ 2,500$ 2,500$ -$ 0.00%
52111 PRINTING/FORMS 71$ 115$ 600$ 600$ -$ 0.00%
52120 PROFESSIONAL SERVICES 6,975$ 1,737$ 18,000$ 18,000$ -$ 0.00%
52123 LEGAL SERVICES -$ -$ -$ -$ -$ -
52128 ADVERTISING 1,076$ 130$ -$ -$ -$ -
52183 MILEAGE 1,143$ 892$ 1,200$ 1,200$ -$ 0.00%
52186 PROFESSIONAL DEVELOPMENT 30,572$ 27,330$ 46,000$ 45,500$ (500)$ -1.09%
52187 TRAVEL 1,886$ 827$ 2,500$ 3,000$ 500$ 20.00%
52188 SEMINARS 5,731$ 4,111$ 6,000$ 6,000$ -$ 0.00%
52197 FIDELITY -$ -$ -$ -$ -$ -
52207 CELLPHONES/PAGERS -$ -$ -$ -$ -$ -
54100 SUPPLIES 2,818$ 7,561$ 5,000$ 5,000$ -$ 0.00%
54111 OFFICE SUPPLIES 4,163$ 3,344$ 3,000$ 3,000$ -$ 0.00%
54113 MEMBERSHIP/DUES/SUBS 2,654$ 822$ 3,500$ 3,500$ -$ 0.00%
54500 SMALL EQUIPMENT 1,869$ -$ 5,000$ 5,000$ -$ 0.00%
54706 OFFICE EQUIPMENT 5,010$ 7,557$ 14,500$ 14,500$ -$ 0.00%
Sub-Total Expenses 98,314$ 75,247$ 107,800$ 107,800$ -$ 0.00%
Total 8210 Organizational Dir. & Admin.574,417$ 569,040$ 591,678$ 602,422$ 10,745$ 1.82%
Organizational Direction and Administration funds staff and expenses for all functions of the Town Manager's Office except Human Resources.
Administration includes the day-to-day oversight for all general government departments, town-wide staff training and professional development, risk
management for municipal and school departments, special projects and website content coordination. The Manager's Office also implements all
decisions of the Board of Selectmen and Town Meeting, and provides staff support to various Town committees.
Overall, the recommended FY 2015 budget reflects a $10,745 or 1.82% increase from FY2014. This includes a $10,745 or 2.22% increase in
Compensation. While there is no increase in Expenses, $500 from Professional Development was reallocated for Travel.
DescriptionObject
8210 - Town Manager page 4 11/26/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 8000 General Government
Element:8220 Human Resources
Budget Description:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 REGULAR WAGES 102,360$ 128,416$ 129,105$ 130,617$ 1,512$ 1.17%
51120 OTHER COMPENSATION -$ -$ -$ -$ -
51130 OVERTIME -$ -$ -$ -$ -
51144 LONGEVITY 8,459$ 1,559$ 200$ -$ (200)$ -100.00%
51150 REGULAR P/T WAGES -$ -$ -$ -$ -
Sub-total Compensation 110,819$ 129,975$ 129,305$ 130,617$ 1,312$ 1.01%
52110 CONTRACTUAL SERVICES -$ -$ -$ -$ 0.00%
52111 PRINTING/FORMS 241$ 541$ 500$ 500$ -$ 0.00%
52120 PROFESSIONAL SERVICES 12,400$ (50)$ 25,000$ 20,000$ (5,000)$ -
52123 LEGAL SERVICES 50,650$ 75,423$ 75,000$ 75,000$ -$ 0.00%
52128 ADVERTISING 3,040$ 3,928$ 4,000$ 4,000$ -$ 0.00%
52183 MILEAGE 225$ 312$ 275$ 300$ 25$ 9.09%
52184 BINDING & ARCHIVING -$ -$ -$ -$ -$ -
52185 POSTAGE -$ -$ -$ -$ -$ -
52186 PROF DEV & TRAINING 1,294$ 764$ 1,500$ 1,500$ -$ 0.00%
52187 TRAVEL 155$ 68$ 225$ 225$ -$ 0.00%
52188 SEMINARS 881$ 1,303$ 1,250$ 1,310$ 60$ 4.80%
54100 SUPPLIES 66$ 548$ 700$ 735$ 35$ 5.00%
54111 OFFICE SUPPLIES 857$ 688$ 400$ 750$ 350$ 87.50%
54113 MEMBERSHIP/DUES 1,326$ 1,500$ 1,500$ 1,500$ -$ 0.00%
54500 SMALL EQUIPMENT -$ -$ -$ -$ -$ -
54706 OFFICE EQUIPMENT -$ -$ -$ -$ -$ -
Sub-total Expenses 71,135$ 85,024$ 110,350$ 105,820$ (4,530)$ -4.11%
Total 8220 Human Resources 181,954$ 214,999$ 239,655$ 236,437$ (3,218)$ -1.34%
Subprogram: 8200 Town Manager
The Town Manager's Office through the Human Resource function is responsible for managing the personnel administration, benefits
administration, collective bargaining agreements, workers compensation and unemployment benefits.
As of publication, contract negotiations have concluded for five municipal unions through FY14: AFSCME DPW; AFSCME Dispatch; AFSCME
Custodians; LMEA; and the Library Staff Association (through FY14). Staff is negotiating successor agreements with the other five municipal
unions.
In addition, a coalition health insurance agreement between the Town and the Lexington Public Employee Committee was reached effective July
1, 2012. This agreement expires June 30, 2015.
Overall, the recommended FY2015 budget reflects a $3,218 or 1.34% decrease from FY2014. Compensation is increasing by $1,312 or 1.01%
due to step increases.
Expenses are decreasing overall by $4,530 or 4.11%. Professional Services is decreasing by a total of $5,000. While the Town continues to fund
an Assessment Center, the amount budgeted in FY 2015 to evaluate and rank candidates for promotion to Lieutenant and Captain in the Police
Department is $5,000 less than the amount budgeted in FY 2014 for this purpose for the Fire Department. This decrease is offset slightly by
increases to Mileage, Seminars, and Supplies.
Object Description
8220 - Human Resources page 5 11/26/2013
FY2015 PROGRAM IMPROVEMENT REQUEST FORM
Department Priority:1 of 1
Department:
Program:
Element:
Accounting Dept #:
Supplemental Title:
REQUESTED PROGRAM IMPROVEMENT FUNDING
Object Object Ongoing Annual Cost
Code Description (FY2015 & Future)
Compensation
52120 Professional Services $24,000
Benefits
Expenses
TOTAL $24,000 $0
PURPOSE / DESCRIPTION OF REQUEST
SERVICE IMPLICATION
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the requests
and create a prioritized list.
$0
$0
$0
$0
$0
$0
$24,000
52120 Professional Services
$0
Consultant Services - General Liability Insurance
One-Time Cost
(FY2015 Only)
$24,000
TOTAL
FY2015 Request
$0
Town Manager
8000 General Government
8210 Organizational Direction and Administration
This funding request is for consulting and bid evaluation services for Town insurance. Once the Town selects a consulting firm through
a competitive bid process, the firm would provide property and casualty insurance consulting services for: an inventory of municipal and
school services; the identification of risk and exposure associated with those services; and the identification of coverage available to
mitigate risk and exposure. The firm would prepare specifications for a request for proposals for Town and school insurance, review
responses, and provide a recommendation to the Town.
This cost estimate is based on recent services provided by Kevin F. Donoghue & Associates for another town of similar size and scope
of services as Lexington. Services included:
-Broker RFQ
-Managed Insurance Marketing (Specifications and Proposal Analysis)
-Worker's Compensation Third Party Claim Administration RFQ and Proposal Analysis
-Renewal Insurance Policy Review and Summary
The Town last solicited risk management consulting services in June of 2008, for services to be provided in FY 2009 (it hired Kevin F.
Donoghue & Associates for $17,000). Best practices indicate that it is prudent to bid out every six to eight years for general liability
insurance to check market rates and to ensure that the Town is receiving the most approporiate coverage at the best possible rate.
L:bud_supplemental request/Request Form.xls
11/22/2013
Page 6
One-Time Recurring Total
(FY15 Only) (FY15 and future)FY15 Request
One-Time Recurring Total
(FY15 Only) (FY15 and future)
FY15 Request
30,000$ 30,000$
5,000$ 5,000.00$
-$
-$ 5,000$ 5,000.00$
Total 35,000$ 5,000$ 40,000$
Data Migration
Maintenance/Support
For New Hardware or Software
Item Requested
Item Description
Rationale (gains in productivity or efficiency that will result)
Estimated Costs
FY2015 Technology Request Form
Benefits Auditing Software
Acquisition
Training
Town Manager's Office
Human Resources Department
Department
Division
Estimated Costs
The Human Resources Department seeks Technology funds to purchase a benefits tracking software program to
audit the employee and retiree benefits that the HR Department manages (health, dental, flexible spending
(HCA/DCA), HRA I & II, and 457 plans.
Presently, the HR Department tracks and audits all Town benefits with a combination of MUNIS and Excel spreadsheets.
We do not have a single repository of all the data, since retiree information is not in MUNIS and MUNIS does not offer a
clear way to store and track benefits data.
As a result, each month staff must use a combination of electronic and manual auditing to ensure we are billed correctly
and employees/retirees are paying the correct amount for benefits. For example, our Group Insurance Commission (GIC)
bill is sent to us in an Excel file. However, we have no way of electronically merging the GIC Excel sheet to our Excel file
that we use to track health benefits (Master Health file). Staff goes line-by-line through the bill to ensure that the GIC
data matches our Master Health file. Since there are 2,300 lines in the GIC bill and Master Health file, this exercise takes
up to forty (40) hours-per-month of staff time. This equates to approximately $13,500 in staff time for auditing and
managing the health benefit alone. Dental and life benefits can total up to 25 hours collectively each month to audit and
manage.
Additionally, having one database that houses all employee / retiree benefit information would make looking up
information when providing customer service a much easier process. Currently, staff needs to look in different places for
benefits information depending on whether or not it is kept in MUNIS or as an Excel database. Keeping all benefit data
centralized will decrease the margin for financial errors as a result of inaccurate records (i.e. deducting an incorrect
amount from an employee's paycheck for the wrong insurance plan) and ensure better-quality customer service to
employees and retirees.
Finally, the software program would allow our department to create benefit reports with greater ease. We are often
requested throughout the year to provide various Town departments, local agencies and federal agencies with benefit
statistics for their various tasks - including - but not limited to - Medicare reporting, collective bargaining surveys,
department budgeting, program improvement requests, etc. These reports can often take a great deal of time since we
must gather our information from a multitude of sources.
Request Number
1 1of
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