HomeMy WebLinkAbout2013-12-04-Budget PresentationsSELECTMEN’S MEETING
Wednesday, December 4, 2013
Selectmen Meeting Room
8:30 a.m.
AGENDA
8:30 a.m. FY2015 Budget Presentations
1. Police
2. Library
3. Planning
4. Community Development
5. Economic Development
6. Recreation
7. Tourism
10:30 noon ADJOURN
Hearing Assistance Devices Available on Request
All agenda times and the order of items are approximate and subject to change.
Police Department Requested Budget
Fiscal Year 2015
Submitted by:
Mark Corr, Chief of Police
Board of Selectmen Presentation
December 4th, 2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety Subprogram:4100 Law Enforcement
Mission:
Budget Overview:
Police Department 12-18 month Goals:
FY 2015
Division Requested
1. Add one Police Officer Patrol $72,008
2. Purchase 3 Automated External Defibrillators (AED) Patrol $4,185
3. Purchase breaching tools and ballistic shields Patrol $6,630
4. Grant to the Domestic Violence Service Network (DVSN) Investigations $5,000
5. Equipment purchase - Traffic Counter Patrol $5,000
92,823$
Compensation 72,008$
Benefits*-$
Expenses 20,815$
Sub-total 4100 by Category 92,823$
Program Improvement Requests
The Lexington Police Department is committed to providing quality public safety service, working with the community to enhance the quality
of life in Lexington. A team of dedicated police officers, detectives, dispatchers and support staff effectively intervene in emergencies,
promote traffic safety, suppress crime, reduce fear and deliver important services to the community through a variety of prevention, problem
solving and law enforcement programs.
The FY2015 Police Department level service request of $6,296,988 reflects a 2.67% increase (compensation increased $100,311 or 1.84%
and expenses increased $63,181 or 9.28%) over the FY2014 restated budget.
The FY14 Appropriation for Compensation is not inclusive of cost of living increases associated with employee contractual settlements that
were made subsequent to the 2013 Annual Town Meeting. Were these increases to be accounted for in the FY2014 Appropriation
(budgeted for separately under the Salary Adjustment Account) then the underlying change in Compensation would reflect a 1.28%
increase rather than the 1.64% increase shown in the table below.
The FY2015 requested police budget provides for the continuity of level service that in FY2013 met 11,424 calls for service with 644
investigated. The current Police Department staffing includes 64 full-time and 27 part-time employees with personnel representing 88.5% of
the budget. The remaining 11.5% for expenses cover necessary supplies, contracts and equipment. Our efforts are coordinated through
seven police programs: Police Administration, Patrol & Enforcement, Traffic Bureau, Investigations & Prevention, Dispatch, Animal Control
and School Crossing Guards. The Police Department regularly seeks out grants and other methods of alternative funding and in FY2013
we received $99,883 in grant awards (including 911 training funds and the Commonwealth's Traffic Safety Education grant). The Police
Department is currently funded for 49 police officers.
At the time this budget was submitted, collective bargaining agreements for FY2013, FY2014 and FY2015 have not been settled with the
Lexington Police Association (officers and detectives) and IBPO 501 (Sergeants, Lieutenants and Captains). The FY2014 and FY2015
agreement has not been settled for the Crossing Guard Association. Any increases due to prospective settlement of these contracts are not
included here, and will be budgeted for in the Salary Adjustment Account in the Town Manager's budget.
The Police Department has liaisons with or staff assigned or appointed to the Traffic Safety Advisory Committee, Human Rights Committee,
Police Manual Committee and the Town Celebrations Committee. Due to the availability of police statistics and overlapping areas of
interest, the Police Department frequently contributes to the Noise Bylaw Committee, 2020 Vision Committee, Ad Hoc Committee on
Engine Run-ups, Sidewalk Committee, Safe Routes to School, School Committee, Minuteman Regional High School, Energy Conservation
Committee, Lexington Center Committee, Bicycle Advisory Committee, Traffic Mitigation Group, Human Services Committee, Development
Review Team, and the Lexington Youth Commission. Assistance was also provided to the Ad hoc Townwide Facilities Master Planning
Committee and the Community Center Advisory Committee.
1) Advance the Department's Accreditation Certification to full Accreditation;
2) Provide succession training to middle managers given the probable retirement of two Captains in 2015-2016;
3) Assist the Board of Selectmen with planning, budgeting and constructing a new police station and improvements to Hartwell Avenue
outdoor firing range; and
4) Identify a Police / Fire / Emergency Dispatching software suitable for Town needs from 2015-2030.
*Benefits numbers will be based on the FY2015 Composite Health and Dental Rate, which is still being formulated
and thus not included here.
Police Summary page 1 11/27/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety Subprogram:4100 Law Enforcement
Budget Summary
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Funding Sources (All Funds) Actual Actual Estimate Estimate Increase Increase
Tax Levy 5,436,055$ 5,438,101$ 5,652,116$ 5,819,284$ 167,167$ 2.96%
Fees & Charges -$
Fees 68,319$ 95,681$ 74,519$ 73,842$ (677)$ -0.91%
Fines & Forfeitures 87,106$ 120,898$ 104,930$ 109,000$ 4,070$ 3.88%
Licenses & Permits 2,263$ 4,125$ 2,000$ 2,000$ -$ 0.00%
State Education Incentive Reimbursement 22,509$ -$ -$ -$ -$ -
Parking Meter Fund*160,988$ 303,618$ 299,930$ 292,862$ (7,068)$ -2.36%
Total 4100 Law Enforcement 5,777,239$ 5,962,423$ 6,133,496$ 6,296,988$ 163,492$ 2.67%
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Increase Increase
Compensation 5,256,655$ 5,315,329$ 5,452,542$ 5,552,853$ 100,311$ 1.84%
Expenses 520,584$ 647,094$ 680,954$ 744,135$ 63,181$ 9.28%
Total 4100 Law Enforcement 5,777,239$ 5,962,423$ 6,133,496$ 6,296,988$ 163,492$ 2.67%
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Program Summary Actual Actual Appropriation Request Increase Increase
Total 4110 Police Administration 1,294,386$ 1,232,117$ 1,239,943$ 1,286,656$ 46,713$ 3.77%
Total 4120 Patrol & Enforcement 3,028,131$ 3,082,838$ 3,184,165$ 3,254,446$ 70,281$ 2.21%
Total 4130 Traffic Bureau 71,090$ 266,930$ 279,617$ 302,744$ 23,127$ 8.27%
Total 4140 Investigations 685,374$ 653,442$ 662,512$ 655,686$ (6,826)$ -1.03%
Total 4150 Dispatch 529,241$ 553,393$ 592,389$ 615,174$ 22,785$ 3.85%
Total 4160 Animal Control 32,369$ 32,429$ 33,270$ 39,763$ 6,493$ 19.52%
Total 4170 Crossing Guards 136,648$ 141,273$ 141,601$ 142,519$ 918$ 0.65%
Total 4100 Law Enforcement 5,777,239$ 5,962,423$ 6,133,496$ 6,296,988$ 163,492$ 2.67%
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Increase Increase
Salaries & Wages 4,400,690$ 4,579,813$ 4,765,263$ 4,847,633$ 82,370$ 1.73%
Overtime 855,965$ 735,516$ 687,279$ 705,220$ 17,941$ 2.61%
Personal Services 5,256,655$ 5,315,329$ 5,452,542$ 5,552,853$ 100,311$ 1.84%
Contractual Services 124,596$ 166,701$ 221,435$ 205,069$ (16,366)$ -7.39%
Utilities 129,608$ 122,281$ 139,837$ 136,881$ (2,956)$ -2.11%
Supplies 133,292$ 157,578$ 139,793$ 185,296$ 45,503$ 32.55%
Small Capital 133,088$ 200,533$ 179,889$ 216,889$ 37,000$ 20.57%
Expenses 520,584$ 647,094$ 680,954$ 744,135$ 63,181$ 9.28%
Total 4100 Law Enforcement 5,777,239$ 5,962,423$ 6,133,496$ 6,296,988$ 163,492$ 2.67%
*The increase in funding from the Parking Meter fund from FY12 to FY13 and FY14 reflects the merging of Parking Lot operations into the
Traffic Bureau division of the Police Department. Accordingly, the amount previously allocated to Parking Lot operations from the Parking
Meter Fund is now being allocated to the Traffic Bureau. This is in addition to the amount that was already being allocated to Police Admin,
Patrol and Parking Meter Maintenance (now also merged into Traffic Bureau) and these allocations make up $299,930 of the total $335,000
appropriated by Town Meeting to help fund the FY2014 Operating Budget. The remainder is allocated to DPW for Highway and Street
maintenance.
*The revenue from the Parking Meter Fund is inclusive of permits, fees, and meter revenue associated with the Depot Square parking lot.
Police Summary page 2 11/27/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety Law Enforcement
Authorized/Appropriated Staffin FY 2012 FY 2013 FY 2014 FY 2015
Budget Budget Budget Request
Chief 1 1 1 1
Captain of Operations 1 1 1 1
Captain of Administration 1 1 1 1
Administrative Sergeant 0 0 1 1
Lieutenants (Patrol)4444
Sergeants (Patrol)5555
Police Officers 29 29 28 28
Lieutenant (Detective)1111
Sergeant (Prosecutor)1111
Detectives 2 2 2 2
Family Services Detective 1111
School Resource Officer 1 1 1 1
Community Resource Detectice 0 0 1 1
Narcotics/Vice Detective 1 1 1 1
Cadets - 2 part-time 1.09 1.09 1.09 1.09
Parking Enforcement Officer 1 1 1 1
Dispatcher 9 9 9 9
Office Manager 1 1 1 1
Traffic Bureau Supervisor 1 1 1 1
Department Clerk 1111
Department Account Clerk 1 1 1 1
Mechanic 1 1 1 1
Animal Control - 1 part-time 0.54 0.54 0.54 0.54
Parking Lot Attendants - 8 part-time n/a 3.1 3.1 3.1
Crossing Guards - 16 part-time 3.43 3.43 3.43 3.43
FTE Total 68.06 71.16 72.16 72.16
48 Officers 48 Officers 49 Officers 49 Officers
FT - PT Total 61(FT)/20(PT) 63(FT)/27(PT) 64(FT)/27(PT) 64(FT)/27(PT)
Overall staff changes from FY2011 to FY2014:
FY 11 - Minuteman Technical High School eliminates funding for a School Resource Officer
FY 12 - 1 Police officer position restored
FY 12 - Sept 2011, Transportation reorganization moves Parking program to Police Department; Traffic Bureau established
one PT position eliminated and replaced with FT Bureau Manager; 8 PT parking lot attendants transferred to
the Police Department from DPW
FY 14 - New Administrative Sergeant position funded; Middle School SRO replaced with Community Resource Detective
Authorized Staffing page 3 11/27/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety Subprogram:4100 Law Enforcement
Element:4110 Police Administration
Budget Description:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 REGULAR WAGES 986,372$ 894,696$ 816,130$ 840,356$ 24,226$ 2.97%
51120 NIGHT DIFFERENTIAL 18,763$ 22,031$ 22,190$ 22,214$ 24$ 0.11%
51130 OVERTIME 171,965$ 208,290$ 149,328$ 149,328$ -$ 0.00%
51140 ECI/QUINN -$ -$ 137,730$ 152,045$ 14,315$ 10.39%
51141 HOLIDAY 32,176$ 32,443$ 32,646$ 37,171$ 4,525$ 13.86%
51144 LONGEVITY 20$ -$ 1,200$ 1,400$ 200$ 16.67%
51150 REGULAR PART TIME WAGES 25,755$ 23,682$ 25,632$ 28,008$ 2,376$ 9.27%
51512 STIPENDS -$ -$ 300$ 600$ 300$ 100.00%
Sub-total Compensation 1,235,052$ 1,181,141$ 1,185,157$ 1,231,122$ 45,965$ 3.88%
52110 CONTRACTUAL SERVICES 1,915$ 2,624$ 2,000$ 4,410$ 2,410$ 120.50%
52111 PRINTING/FORMS 1,697$ 1,102$ 1,500$ 1,500$ -$ 0.00%
52120 PROFESSIONAL SERVICES -$ -$ -$ -
52183 MILEAGE 386$ 420$ 500$ 500$ -$ 0.00%
52185 POSTAGE & MAILING -$ 103$ 875$ 500$ (375)$ -42.86%
52186 PROF DEV & TRAINING 1,650$ 1,905$ 1,500$ 1,900$ 400$ 26.67%
52187 POLICE ADMIN TRAVEL -$ -$ -$ -$ -
52188 SEMINARS/WORKSHOPS/CONFERENCES 1,657$ 990$ 1,000$ 1,000$ -$ 0.00%
52190 SOFTWARE MAINT & SUPPORT -$ -$ 3,000$ -$ (3,000)$ -100.00%
52200 UTILITIES -$ -$ -$ -$ -
52206 TELEPHONE 14,148$ 12,541$ 12,800$ 12,800$ -$ 0.00%
52207 CELLPHONE/PAGERS 5,036$ 6,060$ 5,172$ 5,700$ 528$ 10.21%
52208 GASOLINE 8,007$ 7,021$ 8,024$ 8,024$ -$ 0.00%
54100 SUPPLIES 11,725$ 4,660$ 2,915$ 3,400$ 485$ 16.64%
54111 OFFICE SUPPLIES 7,260$ 3,127$ 6,000$ 6,000$ -$ 0.00%
54113 MEMBERSHIP/DUES/LICENSES & SUB 3,094$ 4,203$ 7,000$ 4,600$ (2,400)$ -34.29%
54160 CLOTHING & SAFETY EQUIPMENT 2,760$ 6,219$ 2,500$ 5,200$ 2,700$ 108.00%
Sub-total Expenses 59,335$ 50,976$ 54,786$ 55,534$ 748$ 1.37%
Total 4110 Police Administration 1,294,386$ 1,232,117$ 1,239,943$ 1,286,656$ 46,713$ 3.77%
Object Description
The Chief and two Captains serve the community and employees by overseeing administrative and operational functions including: budget, planning
and research, training, records, information systems, fleet and equipment, purchasing, union affairs, policy, special events, personnel, traffic, parking,
performance measurement, communications, patrol, investigation, special services and programming. Each of the four patrol Lieutenants leads a
team of patrol officers, dispatchers and sergeants, providing 24/7 policing services. An administrative Sergeant (a new position in FY2014) tends to the
accreditation program as well as detail and event planning. An office manager and a department clerk provide critical support through records
management, accounting and statistical reports, payroll, public information, billing, scheduling and database applications. Two police cadets work on a
part-time basis in various operational and administrative support functions. One mechanic is responsible for the transportation and fleet needs of the
department including purchasing, equipping, maintaining, repairing and replacing vehicles and other specialized equipment.
FY 2015 Requests: Wage object code 51110, 51120, 51140, 51141 and 51512 increased with contractual obligations. Object code 51150 reflects a
reclassification for Cadets and object code 51512 is a contractual stipend for the Department Assistant. Expenses: Object code incease to 52110 due
to consolidation of shredding and copying machine contracts under this one line item. Object codes 52185 (-$375), 52186 (+$400) and 54100 (+$485)
reflect a review of expenses over the last 4-years. Object code 52190 is eliminated from this Administration element and consolidated in the Patrol
element. Object code 52207 increase is due to a new town wide cell phone program. Object code 54113 decreased (-$2,400) to reflect changes in
membership fees. Object code 54160 reflects the increase in uniform and equipment costs that went out to bid in 2013. The bid was opened too late
to include increases in the FY2014 budget. Object code 52208 reflects the current townwide gasoline bid.
4110 - Police Admin page 4 11/27/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety Subprogram:4100 Law Enforcement
Element:4120 Patrol & Enforcement
Budget Description:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 REGULAR WAGES 1,994,672$ 2,120,027$ 1,848,251$ 1,850,001$ 1,750$ 0.09%
51120 NIGHT DIFFERENTIAL 73,360$ 63,688$ 78,850$ 80,646$ 1,796$ 2.28%
51130 OVERTIME 490,200$ 355,897$ 388,305$ 399,305$ 11,000$ 2.83%
51140 ECI/QUINN -$ -$ 330,460$ 300,561$ (29,899)$ -9.05%
51141 HOLIDAY 110,604$ 113,385$ 118,515$ 117,997$ (518)$ -0.44%
Sub-total Compensation 2,668,837$ 2,652,997$ 2,764,381$ 2,748,510$ (15,871)$ -0.57%
52110 CONTRACTUAL SERVICES 9,062$ 8,422$ 9,779$ 18,779$ 9,000$ 92.03%
52142 EQUIP SERVICE/REPAIR 18,999$ 14,300$ 12,000$ 19,702$ 7,702$ 64.18%
52182 LEASE AGREEMENTS 3,739$ 4,248$ 4,000$ 4,250$ 250$ 6.25%
52183 MILEAGE 1,887$ 3,323$ 3,000$ 3,000$ -$ 0.00%
52186 PROFESSIONAL DEVELOPMENT 10,035$ 3,671$ 9,000$ 9,000$ -$ 0.00%
52188 SEMINARS 850$ 1,527$ 1,500$ 1,500$ -$ 0.00%
52190 SOFTWARE MAINTENANCE 13,829$ 14,279$ 19,940$ 19,940$ -$ 0.00%
52191 HARDWARE SUPPORT -$ -$ -$ -$ -
52192 COMMUNICATIONS 22,524$ 20,154$ 20,154$ 20,154$ -$ 0.00%
52206 TELEPHONE -$ -$ -$ -$ -
52207 CELL/PAGER 7,752$ 7,044$ 7,678$ 7,678$ -$ 0.00%
52208 GASOLINE 63,139$ 61,024$ 70,210$ 70,210$ -$ 0.00%
54100 SUPPLIES 12,576$ 23,668$ 10,974$ 40,300$ 29,326$ 267.23%
54113 MEMBERSHIP/DUES 3,990$ 2,446$ 5,000$ 3,000$ (2,000)$ -40.00%
54160 CLOTHING AND SAFETY EQUIP 39,963$ 41,355$ 36,500$ 43,800$ 7,300$ 20.00%
54173 ENGINE OIL 2,096$ 2,477$ 2,160$ 2,734$ 574$ 26.57%
54174 VEHICLE PARTS 15,766$ 21,369$ 28,000$ 25,000$ (3,000)$ -10.71%
54500 SMALL EQUIPMENT 2,560$ 43,849$ 22,600$ 26,600$ 4,000$ 17.70%
54707 VEHICLES 130,528$ 156,684$ 157,289$ 190,289$ 33,000$ 20.98%
Sub-total Expenses 359,295$ 429,841$ 419,784$ 505,936$ 86,152$ 20.52%
Total 4120 Patrol & Enforcement 3,028,131$ 3,082,838$ 3,184,165$ 3,254,446$ 70,281$ 2.21%
Object Description
The patrol division consists of 33 officers; there are 28 patrol officers and 5 Sergeants. They provide a wide variety of front-line services 24/7 that
include: intervening in emergencies, promoting traffic safety, suppressing crime and responding to a multitude of service needs within the community.
The patrol division uses a deployment plan that divides the Town into four sectors and assigns one officer to each. In FY 2013, Patrol responded to
approximately 11,424 calls for service including 644 reported crimes. Many incidents require more than one officer to respond, such as car crashes,
domestic disturbances and arrest situations.
FY2015 Requests: Absent contract settlements, the wage codes changed very little. Overtime includes $11,000 in funding that is contingent upon a
decision by the Board of Selectmen for funding public safety costs in FY2014 related to the Patriot's Day celebration. Expenses: The $9,000 increase
in 52110 Contractual Services is also related to Patriot's Day public safety spending, and is contingent upon the BoS decision. Object code 52142
covers repair and service to police vehicles which have increased in the last 4-year period. Object code 52182 is a small increase to cover the
Motorcycle lease. Object codes 54100 and 54160 reflect a signficant adjustment to uniform and equipment costs; the Department has consolidated
costs previously reported in other line items to this object code; an audit of actual 4-year costs demonstrate a significant increase in the need for
equipment and there are contractual increases from a 2013 bid (note: FY2014 increases are included here since the bid was opened too late to
include last year). 54100 also includes an additional $14,400 for the replacement of ballisitic vests that have reached their end of useful life. This
expense had previously been covered through state and federal grant money that will not be available for FY2015. Object code 54113 reflects a
$2,000 decrease with the elimination of unused equipment. Object code 54173 was increased for vehicle oil while object code 54174 reflects less
money spent for vehicle parts. Object code 54500 reflects additional costs for the repair and replacement of the fleet mobile data terminals. Object
code 54707 increase reflects a new standard for police vehicles. All new vehicles come standard with all-wheel drive and curtain airbags. These
features are no longer optional and increase the cost of each cruiser and auxiliary vehicle. This line item will fund the purchase of four patrol vehicles,
one administrative vehicle, the transfer and installation of all equipment, and if funding permits, the purchase of a used car for undercover work.
Object code 52208 reflects the current townwide gasoline bid.
4120 - Patrol page 5 11/27/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety Subprogram:4100 Law Enforcement
Element:4130 Traffic Bureau
Budget Description:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 REGULAR WAGES 52,660$ 143,419$ 144,220$ 153,352$ 9,132$ 6.33%
51120 OTHER COMPENSATION 924$ -$ -$ -$ 0.00%
51130 OVERTIME -$ 2,564$ 2,400$ 2,400$ -$ 0.00%
51144 LONGEVITY -$ -$ 1,200$ 1,200$ -$ 0.00%
51150 PART TIME WAGES -$ 56,388$ 61,872$ 79,248$ 17,376$ 28.08%
51512 STIPENDS -$ -$ -$ -$ 0.00%
Sub-total Compensation 53,585$ 202,371$ 209,692$ 236,200$ 26,508$ 12.64%
52110 CONTRACTUAL SERVICES 9,998$ 19,703$ 22,065$ 22,065$ -$ 0.00%
52111 PRINTING AND FORMS 2,130$ 3,881$ 6,000$ 6,000$ -$ 0.00%
52142 EQUIP SERVICE/REPAIR -$ 1,090$ 600$ 600$ -$ 0.00%
52182 LEASE AGREEMENTS -$ 22,415$ 23,740$ 24,379$ 639$ 2.69%
52186 PROFESSIONAL DEVELOPMENT -$ -$ 500$ 500$ -$ 100.00%
52190 SOFTWARE MAINTENANCE -$ -$ 1,920$ -$ (1,920)$ -100.00%
52201 ELECTRICITY -$ 2,878$ 3,000$ -$ (3,000)$ -100.00%
54100 SUPPLIES 2,143$ 4,030$ 2,850$ 2,850$ -$ 0.00%
54111 OFFICE SUPPLIES -$ 2,529$ 350$ 350$ -$ 0.00%
54123 REPAIR PARTS 3,234$ 4,832$ 7,000$ 7,000$ -$ 0.00%
54160 CLOTHING & SAFTEY EQUIP -$ 1,860$ 1,500$ 2,400$ 900$ 60.00%
54166 TOOLS/LUMBER/HARDWARE -$ 1,342$ 400$ 400$ -$ 0.00%
Sub-total Expenses 17,505$ 64,560$ 69,925$ 66,544$ (3,381)$ -4.84%
Total 4130 Parking Operations 71,090$ 266,930$ 279,617$ 302,744$ 23,127$ 8.27%
Object Description
Effective September 2011, the Police Department renamed program element 4130 from "Parking Control" to "Traffic Bureau." A Traffic Bureau
supervisor oversees the handling of parking permits, parking enforcement, parking receipts and fine collection, traffic crash and citation data entry. The
Traffic Bureau includes the Parking Enforcement Officer, one account clerk and eight (8) parking lot attendants, including 2 per diem. The parking
component includes 580 parking meters, the attended lot in Lexington Center, the leased permit lots and the parking permit program.
FY2015 Requests: Wage object code 51110 is a contractual step increase. Object code 51150 increase is for the reclassification of parking lot
attendants per Administrative Directive #3. Expenses: Object code 52182 is a small increase in lease agreements for the NStar and Church of Our
Redeemer parking lots. Object code 52190 eliminated with the change to a new parking ticket vendor. Object code 52201 was a line item to pay for
street lights in the parking lots -- this has been transferred to the Department of Public Works. Object code 54160 is increased to pay for proper
uniform and safety equipment.
The FY14 Appropriation for Regular Wages is not inclusive of cost of living increases associated with employee contractual settlements that were made
subsequent to the 2013 Annual Town Meeting. Were these increases to be accounted for in the FY2014 Appropriation (budgeted for separately under
the Salary Adjustment Account) then the underlying change in Compensation would reflect a 10.71% increase rather than the 12.64% increase in the
table below.
4130 - Traffic Bureau page 6 11/27/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety Subprogram:4100 Law Enforcement
Element:4140 Investigations/Prevention
Budget Description:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 REGULAR WAGES 543,978$ 528,231$ 436,871$ 441,841$ 4,970$ 1.14%
51120 NIGHT DIFFERENTIAL 12,173$ 13,894$ 13,948$ 13,948$ (0)$ 0.00%
51130 OVERTIME 60,746$ 41,244$ 33,844$ 33,844$ -$ 0.00%
51140 ECI/QUINN -$ -$ 81,823$ 86,170$ 4,347$ 5.31%
51141 HOLIDAY 26,216$ 27,126$ 28,169$ 28,661$ 492$ 1.75%
Sub-total Compensation 643,113$ 610,494$ 594,656$ 604,464$ 9,808$ 1.65%
52110 CONTRACTUAL SERVICES 4,047$ 4,415$ 2,000$ 2,000$ -$ 0.00%
52142 EQUIP SERVICE/REPAIR 3,257$ 604$ 6,000$ 6,000$ -$ 0.00%
52183 MILEAGE 289$ 180$ 500$ 500$ -$ 0.00%
52186 PROFESSIONAL DEVELOPMENT 2,174$ 2,550$ 2,000$ 2,800$ 800$ 40.00%
52188 SEMINARS 1,393$ 535$ 500$ 850$ 350$ 70.00%
52191 MAINTENANCE AND SUPPORT -$ -$ 21,800$ -$ (21,800)$ -100.00%
52206 TELEPHONE 581$ 607$ 500$ 600$ 100$ 20.00%
52207 CELLPHONE/PAGER 670$ 150$ 584$ -$ (584)$ -100.00%
52208 GASOLINE 18,316$ 14,152$ 20,060$ 20,060$ -$ 0.00%
54100 SUPPLIES 5,254$ 12,057$ 7,087$ 8,087$ 1,000$ 14.11%
54113 MEMBERSHIPS/DUES/SUBSCRIPTIONS 4,729$ 4,825$ 4,825$ 4,825$ -$ 0.00%
54160 CLOTHING & SAFTEY EQUIP 1,551$ 2,871$ 2,000$ 5,500$ 3,500$ 175.00%
Sub-total Expenses 42,261$ 42,948$ 67,856$ 51,222$ (16,634)$ -24.51%
Total 4140 Investigations 685,374$ 653,442$ 662,512$ 655,686$ (6,826)$ -1.03%
Object Description
A Lieutenant leads a team of 1 Sergeant (Prosecutor) and 6 detectives. The Bureau Commander coordinates investigations to identify and prosecute
criminals and develop public safety prevention programs. Additional responsibilities include: evidence and property control; firearms licensing; youth
diversion program; coordinator/supervisor of Lexington’s Domestic Violence Response (DVR); and internal investigations. Two detectives work major
cases and process crime scenes including: robbery, burglary, arson, identity theft, threats and assaults. They work closely with State, Federal and
regional investigators targeting criminal activity that impacts Lexington. The family services detective (FSO) investigates sexual assaults, domestic
abuse and missing persons; the FSO also registers and monitors local sex offenders. The FSO is project coordinator for the Domestic Violence
Response, which is a community-based partnership providing intervention, counseling and support to victims. A narcotics detective is assigned to the
Suburban Middlesex Drug Task Force to identify and investigate persons distributing drugs within or near our Town. One detective is assigned as
School Resource Officer (SRO) at the Lexington High School. One detective is assigned as a Community Resource Officer to assist with crime
prevention programs and assisting the public recover from crimes such as identity theft.
FY2015 Requests: Wage object code 51110, 51140 and 51141 increased with the assignment of one officer from Patrol to Investigations to serve
as a Community Resource Officer. Expenses: Object code 52186 and 52188 have small increases for current training programs Detectives attend
each year. Object code 52191 was removed since this was a one-time purchase authorized for FY2014 for a fingerprint scanning system. Object
code 52206 increased ($100) for language line / interpretor services. Object code 52207 was eliminated by phasing out pagers. Object code 54100
increased to cover cost of evidence and lab materials. Object code 54160 was increased to cover current expenses for uniforms, equipment and
safety gear. Object code 52208 reflects the current Townwide gasoline bid.
4140 - Investigation page 7 11/27/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety Subprogram:4100 Law Enforcement
Element:4150 Dispatch
Budget Description:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 DISPATCH REG WAGES 333,398$ 343,733$ 377,201$ 401,586$ 24,385$ 6.46%
51120 DISPATCH NIGHT DIFFERENTIAL 15,334$ 16,692$ 16,736$ 17,606$ 870$ 5.20%
51130 DISPATCH OVERTIME 133,054$ 127,521$ 113,402$ 120,343$ 6,941$ 6.12%
51141 HOLIDAY 16,939$ 18,124$ 17,824$ 19,436$ 1,612$ 9.04%
51144 LONGEVITY -$ -$ 3,900$ 4,800$ 900$ 23.08%
51150 REGULAR PART-TIME WAGES -$ -$ 3,300$ -$ -$ 0.00%
51512 STIPENDS -$ -$ 3,200$ 3,200$ -$ 0.00%
Sub-total Compensation 498,725$ 506,069$ 535,564$ 566,971$ 31,407$ 5.86%
52110 DISPATCH CONT SVC 2,694$ 19,933$ 20,540$ 20,540$ -$ 0.00%
52142 EQUIP-SERVICE & REPAIR -$ -$ -$ -$ 0.00%
52183 MILEAGE 981$ 174$ 500$ 500$ -$ 0.00%
52186 PROF DEV & TRAINING 1,432$ 580$ 1,500$ 1,700$ 200$ 13.33%
52190 SOFTWARE SUPPORT 2,976$ 4,711$ 6,825$ 4,000$ (2,825)$ -41.39%
52191 HARDWARE SUPPORT 2,456$ 4,818$ 11,197$ 3,000$ (8,197)$ -73.21%
52192 COMM SUPPORT 1,402$ 1,364$ 2,000$ 2,000$ -$ 0.00%
52206 TELEPHONE 9,398$ 9,803$ 9,803$ 9,803$ -$ 0.00%
54100 DISPATCH SUPPLIES 4,013$ 2,368$ 960$ 1,260$ 300$ 31.25%
54160 CLOTHING & SAFETY EQUIPMENT 5,164$ 3,572$ 3,500$ 5,400$ 1,900$ 54.29%
Sub-total Expenses 30,516$ 47,324$ 56,825$ 48,203$ (8,622)$ -15.17%
Total 4150 Dispatch 529,241$ 553,393$ 592,389$ 615,174$ 22,785$ 3.85%
Object Description
A communication center under joint authority of the fire and police chiefs is located at the police station. Nine professional civilian dispatchers direct
the proper resources in response in FY'13 to 13,880 medical, fire or police service calls. The center is also a critical information and communication
link for police, public works and fire department field units and other regional public safety agencies. In FY 2013, the communication center handled
34,674 phone calls and an additional 10,755 emergency 9-1-1 calls.
FY2015 Requests: Wage object codes 51110, 51120, 51130, 51141 and 51144 reflect contractual increases with the settlement of a contract
through FY2015. Wage object code 51110 (regular wages) is partially funded by the State 911 Department Support and Incentive Grant; the request
amount is less the $37,000 funded by the grant. Expenses: Object code 52186 is increased to meet a Commonwealth mandate for dispatcher
training. Object code 52190 reduced to reflect lower cost for the Priority Dispatching maintenance agreement. Object code 51191 reduced after a
one-time purchase in FY2014 of a Netclock. Object codes 54100 and 54160 reflect current costs for dispatching supplies and uniforms.
The FY14 Appropriation for Compensation is not inclusive of cost of living increases associated with employee contractual settlements that were
made subsequent to the 2013 Annual Town Meeting. Were these increases to be accounted for in the FY2014 Appropriation (budgeted for
separately under the Salary Adjustment Account) then the underlying change in Compensation would reflect a 2.43% increase rather than the 5.86%
increase shown in the table below.
4150 - Dispatch page 8 11/27/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety Subprogram:4100 Law Enforcement
Element:4160 Animal Control
Budget Description:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Restated Request Increase Increase
51110 REGULAR WAGES -$ -$ -$ -$ -$ 0.00%
51150 REGULAR PART-TIME WAGES 27,465$ 28,061$ 28,574$ 31,067$ 2,493$ 8.72%
Sub-total Compensation 27,465$ 28,061$ 28,574$ 31,067$ 2,493$ 8.72%
52142 EQUIP-SERVICE & REPAIR 1,138$ 2,678$ 1,500$ 1,500$ -$ 0.00%
52208 GASOLINE 2,561$ 1,000$ 2,006$ 2,006$ -$ 0.00%
54100 SUPPLIES 1,055$ 690$ 990$ 4,990$ 4,000$ 404.04%
54160 CLOTHING & SAFETY EQUIPMENT 150$ -$ 200$ 200$ -$ 200%
Sub-total Expenses 4,904$ 4,368$ 4,696$ 8,696$ 4,000$ 85.18%
Total 4160 Animal Control 32,369$ 32,429$ 33,270$ 39,763$ 6,493$ 19.52%
Object Description
A part-time Animal Control Officer (ACO), in cooperation with the Board of Health, assesses and addresses zoonotic diseases (e.g. rabies) and
other health issues related to animals and their interacting with the community. The ACO acts as the Inspector of Animals on behalf of the
Commonwealth of Massachusetts and the Board of Health. In this capacity, the ACO investigates all reports of contagious or infectious
diseases affecting animals as well as the quarantine of any such animal. The ACO enforces State and Town laws regarding sanitation
standards at facilities where animals are kept and regulations governing the keeping of animals such as licensing, leash law, excessive barking
or biting.
FY2015 Requests: Wage object code 51150 increased for a contractual pay step. Expenses: Object code 54100 is increased to provide
supplies to the remodeled animal shelter on Westview Street. Object code 52208 reflects the current townwide gasoline bid. The Town is
currently evaluating the use of the Animal Shelter as a shared facility with neighboring communities and charging a daily use fee.
The FY14 Appropriation for Compensation is not inclusive of cost of living increases associated with employee contractual settlements that were
made subsequent to the 2013 Annual Town Meeting. Were these increases to be accounted for in the FY2014 Appropriation (budgeted for
separately under the Salary Adjustment Account) then the underlying change in Compensation would reflect a 4.68% increase rather than the
8.72% increase shown in the table below.
4160 - Animal Control page 9 11/27/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety Subprogram:4100 Law Enforcement
Element:4170 Crossing Guards
Budget Description:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51150 REGULAR PART-TIME WAGES 129,879$ 134,195$ 134,519$ 134,519$ -$ 0.00%
Sub-total Compensation 129,879$ 134,195$ 134,519$ 134,519$ -$ 0.00%
54160 CLOTHING & SAFETY EQUIPMENT 6,769$ 7,078$ 7,082$ 8,000$ 918$ 12.96%
Sub-total Expenses 6,769$ 7,078$ 7,082$ 8,000$ 918$ 12.96%
Total 4170 Crossing Guards 136,648$ 141,273$ 141,601$ 142,519$ 918$ 0.65%
Object Description
Fourteen crossing guards provide assistance to school children crossing roadways as they walk to and from school. Two additional crossing
guards are assigned as floaters to fill in when a regularly assigned guard is off. The floaters also perform administrative functions in support of
this program. The Waldorf School reimburses the Town of Lexington for providing one crossing guard on Mass. Avenue for their school calendar
year.
FY 2015 Reqests: There is currently no collective bargaining agreement with the Crossing Guard Association for FY2014 and FY2015.
Expenses: Object code 54160 covers increased cost for uniforms, footwear and safety equipment.
4170 - Crossing Guards page 10 11/27/2013
FY2015 PROGRAM IMPROVEMENT REQUEST FORM
Department Priority:1 of 5
Department:
Program:
Element:
Accounting Dept #:
Supplemental Title:
REQUESTED PROGRAM IMPROVEMENT FUNDING
Object Object Ongoing Annual Cost
Code Description (FY2015 & Future)
Compensation
51110 Police Officer $72,008
salary
Benefits
Expenses
Medical/Dental TBD
Medicare TBD
TOTAL $0 $72,008
PURPOSE / DESCRIPTION OF REQUEST
SERVICE IMPLICATION
Police Department
4000 Public Safety
4120 Patrol
10021511
$0
Add One Patrol Officer
One-Time Cost
(FY2015 Only)
$72,008
TOTAL
FY2015 Request
$0
$0
$0
$0
TBD
TBD
$0
$72,008
This request is to restore funding of one police officer. The Lexington Police Department was funded
for 53 sworn police officers in 2003; the Department is currently funded for 49 police officers.
Retirement, training, injuries, illness and military reserve commitments place the Department is a
position of being understaffed frequently. The length of hiring process, academy training, field
training and probationary period spans approximately two years from start to finish. Police officers
who also serve as reserve officers in the military have been activated more frequently in the past 10-
years.
Salary projection is for a police officer at top step with Bachelor Degree education benefits in the event
of a lateral transfer. This funding is typically adjusted after the first year based on the status of the new
hire.
It is a goal of the Police Department to request incremental restoration of officer staffing to
satisfactorily meet the Department's 4-sector patrol plan while also engaging in important community
policing initiatives. Community policing is a labor intensive policing model. It requires a pool of
officers, relieved of full-time patrol duties to address crime prevention services and community safety
programs, including but not limited to school resource officer, community resource officer (new in
November 2013), security surveys, car safety seat inspections, bicycle patrol, traffic safety programs,
family services, vice/drug investigation and special events. The added importance of these job
positions becomes evident during staffing shortages when officers assigned to these duties serve as a
ready reserve to backfill vacancies.
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FY2015 Police Program Improvement Requests Page 11 December 4th, 2013
FY2015 PROGRAM IMPROVEMENT REQUEST FORM
Department Priority:2 of 5
Department:
Program:
Element:
Accounting Dept #:
Supplemental Title:
REQUESTED PROGRAM IMPROVEMENT FUNDING
Object Object Ongoing Annual Cost
Code Description (FY2015 & Future)
Compensation
54100 3 A.E.D. $4,185
Machines
Benefits
Expenses
TOTAL $4,185 $0
PURPOSE / DESCRIPTION OF REQUEST
SERVICE IMPLICATION
Police Department
4000 Public Safety
4120 Patrol & Enforcement
$0
3 (Additional) A.E.D. Machines
One-Time Cost
(FY2015 Only)
$4,185
TOTAL
FY2015 Request
$0
$0
$0
$0
$0
$0
$0
$4,185
This request adds three additional Automated External Defibrillators (AED). The Department has 6
AED units deployed to the sector patrol vehicles and one mounted near the Guardroom which is used
for public meetings. The two new AED units will be deployed to marked police cruisers used for
Traffic and the School Resource officer. The third will be mounted in the cellblock. AED devices
need to be readily available to maintain a consistent standard of care by all first responders. Should
any machine malfunction or need repair, the AED from the traffic unit will serve temporarily as a
replacement.
Having an AED available in all marked cruisers will allow all responding units to perform important
life saving procedures consistently. Although all AEDs will be fully deployed, the extra units will
provide the "spare" units when needed.
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FY2015 Police Program Improvement Requests Page 12 December 4th, 2013
FY2015 PROGRAM IMPROVEMENT REQUEST FORM
Department Priority:3 of 5
Department:
Program:
Element:
Accounting Dept #:
Supplemental Title:
REQUESTED PROGRAM IMPROVEMENT FUNDING
Object Object Ongoing Annual Cost
Code Description (FY2015 & Future)
Compensation
54100 Breaching Tools $2,400
54100 Ballistic Shields $4,230
Benefits
Expenses
TOTAL $6,630 $0
PURPOSE / DESCRIPTION OF REQUEST
SERVICE IMPLICATION
Police Department
4000 Public Safety
4120 Patrol & Enforcement
$0
Breaching Tools
One-Time Cost
(FY2015 Only)
$6,630
TOTAL
FY2015 Request
$4,230
$0
$0
$0
$0
$0
$0
$2,400
Breaching Tool kits will assist Department personnel in any event where immediate entry into a
vehilce or building is necessary for the sake of public safety or for medical reasons. These kits contain
the following specialty tools; bolt cutter, Hallagan tool, and ThunderMaul Ax/Hammer. Given the
unfortunate events involving violence in schools and workplaces, Police protocols have evolved and
police personnel are now trained to enter, forcibly if necessary, to gain access to a threat. Immediate
entry has been shown to save lives. Officers must have the means to gain entry into what might be a
fortified building. Four kits at $600 each, would be purchased with one assigned to the patrol
supervisor's vehicle, two sector cruisers (split between one "north" and one "east" sector car) and the
last kit would be kept in the Detective Bureau for search and arrest warrant teams.
Ballistic shields would compliment the breaching tool kits during the emergency entry into a hostile
situation. These shields would provide coverage to officers who respond first to a scene and need to
gain entry immediately. Patrol officers, given their generalist duties, are not heavily armored like
SWAT teams. The availability of ballistic shields should help reduce responding officer's
vulnerability. Two of the shields requested would be placed into marked patrol units with the third
shield assigned to the Detective Bureau for use during warrant entries.
Breaching Tool kits would be placed in 3 marked line vehicles to expedite entry into a lockd space such
as an office building, school or residence. This would be a one time purchase.
Ballistic shields would add another level of safety to officers responding to a volatile situation. In
tactical situations, one officer with a ballistic shield leads a team of 3 or 4 officers into a dangerous
situation. The shield is used to protect the team from direct gun fire from an active shooter and gives
the officers the best chance to respond. In open areas, the shields also allow officers to advance on an
active shooter to neutralize the threat or to recover victims.
L:bud_supplemental request/Request Form.xls
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FY2015 Police Program Improvement Requests Page 13 December 4th, 2013
FY2015 PROGRAM IMPROVEMENT REQUEST FORM
Department Priority:4 of 5
Department:
Program:
Element:
Accounting Dept #:
Supplemental Title:
REQUESTED PROGRAM IMPROVEMENT FUNDING
Object Object Ongoing Annual Cost
Code Description (FY2015 & Future)
Compensation
Grant of $0
Services
Benefits
Expenses
52110 Grant of Services $5,000
TOTAL $0 $5,000
PURPOSE / DESCRIPTION OF REQUEST
SERVICE IMPLICATION
$0
$0
$0
$0
$0
$0
$5,000
$0
DVSN Grant of Services
One-Time Cost
(FY2015 Only)
$5,000
TOTAL
FY2015 Request
$0
Police Department
4000 Public Safety
4140 Investigations/Prevention
For more than 20 years, the Lexington Police Department has worked with organizations such as theWaltham
Batterers, Wayside Youth and Family Support Network and currently the Domestic Violence Service Network
to provide victims of domestic violence follow-up services. The Domestic Violence Services Network
(DVSN) and Domestic Violence Victim Assistance Program (DVVAP) has served Lexington since 2007.
DVSN and DVVAP are non-profits organizations partnering with the Middlesex District Attorney's Office and
the Concord Court regional police departments. Through 2010, the Lexington Police Department secured
Federal and State grant money (approximately $25,000 each year) to assist with these programs. This grant
money has not been available for the past three years. The DVSN and DVVAP has continued to provide
services to Lexington with a grant secured by Bedford, MA. Unfortunately, this grant has also been
significantly cut. DVSN has requested $5,000 from each member community to defray some of the costs for
providing services to the victms of domestic violence.
Each year the DVSN provides follow-up services to some 100 victims of domestic violence that are referred
by the Lexington Police. These victims receive follow up from trained DVSN advocates as well as access to
DVVAP, court support programing, and development and outreach programs.
By supporting the DVSN, Lexington is contributing to an important service to residents who are involved in
domestic violence incidents with access to more than 80 trained volunteer confidential domestic violence
advocates.
The DVSN will continue to work closely with the Department's Family Services Officer in reviewing
Lexington cases and provide education and outreach programs that build awareness and prevention of
domestic violence. DVSN will continue to train three to five officers and/or dispatchers in a 40-hour advocate
training program each year, and will train all Lexington police officers annually in the identification of High
Risk Domestic Violence Situations. The tragic Martel murder in Waltham earlier this year has reemphasized
the importance of training, identification of high risk cases, intervention and subsequent support services.
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FY2015 Police Program Improvement Requests Page 14 December 4th, 2013
FY2015 PROGRAM IMPROVEMENT REQUEST FORM
Department Priority:5 of 5
Department:
Program:
Element:
Accounting Dept #:
Supplemental Title:
REQUESTED PROGRAM IMPROVEMENT FUNDING
Object Object Ongoing Annual Cost
Code Description (FY2015 & Future)
Compensation
Benefits
Expenses
54500 traffic counter $5,000
TOTAL $5,000 $0
PURPOSE / DESCRIPTION OF REQUEST
SERVICE IMPLICATION
Police Department
4000 Public Safety
4120 Patrol
10021512
$0
Traffic Counter
One-Time Cost
(FY2015 Only)
$5,000
TOTAL
FY2015 Request
$0
$0
$0
$0
$5,000
$0
$0
$0
Traffic counters are used to document, collect and evaluate traffic volume, vehicle type, speed,
direction, time of day and day of week. We currently have one traffic counter purchased in 2013 that is
being deployed daily to collect much needed data. Due to the volume of requests from the community,
TSAC and other town departments a second devise would allow us to deploy two units extending the
life expectancy of the units while providing more accurate and timely data in multiple locations.
The traffic counter will allow us to quickly and accurately gather traffic volume and speed to address
engineering and public safety issues and concerns.
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FY2015 Police Program Improvement Requests Page 15 December 4th, 2013
PoliceProposed Funding SourceFY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Total477 Software (Police & Fire/EMS)Tax Levy-$ -$ 425,000$ -$ -$ 425,000$ 692Police Station; Renovation and Add-on Design and EngineeringTax Levy/CPA-$ -$ -$ -$ -$ -$ Police Total-$ -$ 425,000$ -$ -$ 425,000$ FY2015 Capital Budget10/25/2013Page 16December 4th, 2013
Library Requested Budget
Fiscal Year 2015
Submitted by:
Koren Stembridge, Library Director
Board of Selectmen Presentation
December 4th, 2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 5000 Culture & Recreation Subprogram:5100
Budget Overview:
Cary Memorial Library is comprised of three divisions, or elements:
General and Technical Services - includes the administrative staff as well as the supply, equipment, and network membership costs.
Adult Services - includes all adult library, technology, and bibliographic services staff as well as adult, teen, and audiovisual materials.
Children's Services - reflects all children's library staff and also includes library materials for children.
Budget Issues and Updates:
Program Improvement Requests:FY 2015
Requested
NONE
Total 5000 Library by type of request -$
Compensation
Benefits
Expenses
Total 5000 Library by category of spending -$
Cary Memorial Library
The Library's FY 2015 Total Budget Request is for $2,180,569, which reflects a $92,855 or 4.45% increase over Fiscal Year 2014's budget of $2,087,714.
Division
The Cary Library continues to be one of the top-performing libraries in the state. In FY13 there were 581,565 visits to the library, and patrons borrowed
833,794 items. Meeting and study room use has increased over the previous year, as has the use of the library's Museum Pass Program. In FY13
more than 120 volunteers gave 5,314 hours of time to the library.
Funding of Library Materials (both paper and electronic) continues to be a shared challenge, especially with increasing demand for both print and
downloadable formats. The library has a State certification requirement to meet a standard for materials acquisition each year. This standard is
currently 13% of the appropriated municipal income. In past years, the Town has contributed about 42% of the funds needed to meet the standard and
the remaining 58% is raised through overdue fines, lost materials fees and donations through the fundraising efforts of the Library Foundation and
Friends of the Library. This year's request for materials funding shows an increase of 10% over last year's request. Given that electronic formats often
have a higher per unit cost than their print equivalents, the increase will help the Library meet the growing demand for these types of materials.
The library is not submitting any Program Improvement or Capital requests this fiscal year.
Mission:
The Cary Memorial Library's mission is to ignite curiosity, engage minds, and connect our community.
Compensation is increasing $79,177 or 4.33%, while expenses are increasing $13,678 or 5.31%. The FY2015 request for Compensation does not
include prospective cost of living adjustments for contracts to be settled in FY2015, and the FY2014 Appropriation does not reflect increases based on
settlements for FY2013 and FY2014 made subsequent to the 2013 Annual Town Meeting. Were these cost of living increases factored into the FY2014
budget, the underlying increase would be a 1% increase, rather than the 4.33% increase shown in the table below.
Library Summary page 1 12/2/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 5000 Culture & Recreation Subprogram:5100 Cary Memorial Library
Strategic Directions
Books and Information
People and Connections
Ideas and Inspiration
Generations and Cultures
Individual and Community
We are a vibrant, bustling facility located in the heart of Lexington. We provide you with quiet space to read, write, and think as well as space to talk,
laugh, and learn together.
Our collections, services, and programs reflect the broad and deep interests of our community. We strive to be responsive to your needs across
generations and cultures.
We are more than a place where books are stored; we are a place where ideas are created, discovered, and shared. We know that you are inspired by
more than words on a page ‐ you find value in music, art, multimedia, and all forms of expression. We provide a venue to find and explore content, and
also to create and share it.
Technology and Innovation
The world is changing and the ways in which you experience books, gather information, and create content will continue to evolve. We will help you
navigate these changes, explore new formats, and experiment with innovative devices in an environment where both experts and novices are
welcome.
We foster connections by helping you find exactly what you need and by putting you in touch with the intellectual and creative resources
of our community. Our staff provides personal service both in the library and online.
We build and maintain a collection to reflect community needs and expectations, to include varying points of view, and to respond to
changing interests and demographics. We keep abreast of an ever‐evolving variety of materials and do our best to provide the
content you want in the format you prefer.
Library Summary page 2 12/2/2013
Town of Lexington
FY 2015 Budget Development
FY 2011 Actual FY 2012 Actual FY 2013 Actual
Municipal Budget 1,956,536$ 1,999,081$ 2,015,196$
Trustees/Fines and Fees 97,151$ 95,861$ 97,402$
Trustees/Endowment
Total Trustee Budget 97,151$ 95,861$ 97,402$
Gifts from Foundation and Friends 264,763$ 195,623$ $244,444
State Aid 37,791$ 37,988$ 39,263$
2,356,241$ 2,328,553$ 2,396,305$
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:5000 Culture & Recreation Subprogram:5100 Cary Memorial Library
Budget Summary
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Funding Sources Actual Actual Estimated Estimated Increase Increase
Tax Levy 1,995,790$ 2,015,196$ 2,087,714$ 2,180,569$ 92,855$ 4.45%
Total 5100 Library 1,995,790$ 2,015,196$ 2,087,714$ 2,180,569$ 92,855$ 4.45%
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Increase Increase
Compensation 1,752,593$ 1,764,557$ 1,830,037$ 1,909,214$ 79,177$ 4.33%
Expenses 243,197$ 250,639$ 257,677$ 271,355$ 13,678$ 5.31%
Total 5100 Library 1,995,790$ 2,015,196$ 2,087,714$ 2,180,569$ 92,855$ 4.45%
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Program Summary Actual Actual Appropriation Request Increase Increase
Total 5110 General & Technical Services 420,776$ 369,498$ 391,362$ 397,676$ 6,314$ 1.61%
Total 5120 Adult Library 1,235,570$ 1,273,377$ 1,320,226$ 1,349,966$ 29,740$ 2.25%
Total 5130 Children's Library 339,444$ 372,321$ 376,126$ 432,926$ 56,800$ 15.10%
Total 5100 Library 1,995,790$ 2,015,196$ 2,087,714$ 2,180,569$ 92,855$ 4.45%
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Increase Increase
Salaries & Wages 1,715,642$ 1,723,730$ 1,787,063$ 1,866,214$ 79,151$ 4.43%
Overtime (Sunday Premium) 36,950$ 40,827$ 42,974$ 43,000$ 26$ 0.06%
Personal Services 1,752,593$ 1,764,557$ 1,830,037$ 1,909,214$ 79,177$ 4.33%
Contractual Services 72,564$ 75,937$ 79,450$ 82,500$ 3,050$ 3.84%
Utilities 10,850$ 10,912$ 11,000$ 11,000$ -$ 0.00%
Supplies 127,867$ 132,975$ 135,227$ 145,855$ 10,628$ 7.86%
Small Capital 31,916$ 30,815$ 32,000$ 32,000$ -$ 0.00%
Expenses 243,197$ 250,639$ 257,677$ 271,355$ 13,678$ 5.31%
Total 5100 Library 1,995,790$ 2,015,196$ 2,087,714$ 2,180,569$ 92,855$ 4.45%
Library Summary page 3 12/2/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 5000 Culture & Recreation Subprogram: 5100 Cary Memorial Library
FY 2012 FY 2013 FY 2014 FY2015
Budget Budget Budget Request
Library Director 1 1 1 1
Assistant Library Director 1 1 1 1
Administrative Assistant 1 1 1 1
Head of Reference Services 1 1 1 1
Head of Technology 11 1 1
Head of Children's Services 1 1 1 1
Circulation Supervisor 1 1 1 1
Librarians 9 9 9 9
Library Associates 2 2 2 2
Library Technicians 14.6 14.6 14.6 14.6
Adult Pages 1.3 1.3 1.3 1.3
Student Pages 0.6 0.6 0.6 0.6
Total FTE 34.5 34.5 34.5 34.5
Total FT/PT 26(FT)/22 (PT) 26(FT)22(PT) 26(FT)22(PT) 26(FT)22(PT)
Library Summary page 4 12/2/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 5000 Culture & Recreation Subprogram: 5100 Cary Memorial Library
Element:5110 General & Technical Services
Budget Description:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 REGULAR WAGES 284,639$ 231,794$ 248,412$ 250,676$ 2,264$ 0.91%
51120 OTHER COMP 451$ (6)$ -$ -$ -$ -
51144 LONGEVITY -$ -$ -$ 1,000$ 1,000$ -
51150 REGULAR PT WAGES -$ 12,826$ -$ -$
Sub-total Compensation 285,090$ 231,788$ 248,412$ 251,676$ 3,264$ 1.31%
52110 CONTRACTUAL SERVICES 20$ 1,960$ -$ -$ -$ -
52111 PRINTING/FORMS 2,982$ 2,449$ 3,000$ 3,100$ 100$ 3.33%
52120 PROFESSIONAL SERVICES -$ -$ -$ -$ -$ -
52142 EQUIP-SERVICE & REPAIR 2,000$ 1,722$ 1,500$ 1,500$ -$ 0.00%
52183 MILEAGE 473$ 276$ 500$ 500$ -$ 0.00%
52184 BINDING & ARCHIVING -$ -$ -$ -$ -$ -
52185 POSTAGE 1,400$ 2,000$ 2,200$ 2,400$ 200$ 9.09%
52186 PROF DEV & TRAINING -$ -$ -$ -$ -$ -
52187 -$ -$ -$ -$ -$ -
52188 SEMINARS/WORKSHOPS/CONFERENCES -$ -$ -$ -$ -$ -
52193 MINUTEMAN LIBRARY NETWORK 65,690$ 67,531$ 72,250$ 75,000$ 2,750$ 3.81%
52206 TELEPHONE 10,850$ 10,912$ 11,000$ 11,000$ -$ 0.00%
52207 CELLPHONE/PAGERS -$ -$ -$ -$ -$ -
54100 SUPPLIES 20,357$ 20,046$ 20,500$ 20,500$ -$ 0.00%
54111 OFFICE SUPPLIES -$ -$ -$ -$ -$ -
54113 MEMBERSHIP/DUES/LICENSES & SUB -$ -$ -$ -$ -$ -
54169 -$ -$ -$ -$ -$ -
54500 SMALL EQUIPMENT 31,916$ 30,815$ 32,000$ 32,000$ -$ 0.00%
Sub-total Expenses 135,687$ 137,710$ 142,950$ 146,000$ 3,050$ 2.13%
Total 5110 General & Technical Services 420,776$ 369,498$ 391,362$ 397,676$ 6,314$ 1.61%
Description
BOOKS
TRAVEL
Object
General and Technical Services includes three administrative staff as well as general library expenses such as postage, supplies, equipment, and
Minuteman Network membership fees.
This is a level services budget.
Library Summary page 5 12/2/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:5000 Culture & Recreation Subprogram: 5100 Cary Memorial Library
Element:5120 Adult Library
Budget Description:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 REGULAR WAGES 1,058,133$ 1,024,769$ 897,238$ 894,256$ (2,981)$ -0.33%
51120 OTHER COMP 13,339$ 13,448$ 13,500$ 13,500$ -$ 0.00%
51130 OVERTIME -$ -$ -$ -$ -$ -
51131 SUNDAY PREMIUM 28,919$ 31,665$ 33,974$ 34,000$ 26$ 0.08%
51144 LONGEVITY 4,522$ 5,326$ 5,497$ 5,864$ 367$ 6.67%
51150 REGULAR PART-TIME WAGES 60,899$ 126,812$ 301,067$ 327,346$ 26,279$ 8.73%
51151 SEASONAL PART-TIME WAGES 4,621$ 3,308$ -$ -$ -$ -
Sub-total Compensation 1,170,432$ 1,205,328$ 1,251,276$ 1,274,966$ 23,690$ 1.89%
52110 CONTRACTUAL SERVICES -$ -$ -$ -$ -$ -
52120 PROFESSIONAL SERVICES -$ -$ -$ -$ -$ -
52184 BINDING & ARCHIVING -$ -$ -$ -$ -$ -
54100 SUPPLIES -$ -$ -$ -$ -$ -
54168 AUDIOVISUAL SUPPLIES 8,600$ 8,776$ 8,950$ 9,000$ 50$ 0.56%
54169 56,537$ 59,273$ 60,000$ 66,000$ 6,000$ 10.00%
54170 PERIODICALS -$ -$ -$ -$ -$ -
54500 SMALL EQUIPMENT -$ -$ -$ -$ -$ -
Sub-total Expenses 65,137$ 68,049$ 68,950$ 75,000$ 6,050$ 8.77%
Total 5120 Adult Library 1,235,570$ 1,273,377$ 1,320,226$ 1,349,966$ 29,740$ 2.25%
BOOKS
Object Description
The Adult Library element reflects the cost of personnel providing services to the Adult and Young Adult population, as well as the cost of
personnel involved in ordering/receiving/processing of books and the oversight of library technology. Differential costs are paid to staff working
after 6:00 PM and on Saturdays. Sunday Premium is paid to staff working on Sundays. The decrease in the Regular Wages category in this
element reflects the transfer of a position from adult services to children's services.
The purchase of library materials continues to be a major challenge for the Library as we are seeing increased demand for more costly
downloadable materials (eBooks and eAudiobooks). This year's budget request includes a 10% increase in the book budget to help offset
these costs. Currently, municipal appropriations cover approximately 42% percentage of the total materials expenditures needed to achieve
maximum State Aid. Trustee Funds and contributions from The Cary Memorial Library Foundation and Friends of the Library provide the rest
of the funds.
The overall Adult Library budget request for FY2015 is $1,349,966, which reflects a $29,740 or 2.25% increase. The request for Compensation
is $1,274,966, which reflects a $23,690 or 1.89% increase. This increase is driven by contractual step increseases, as well as the transfer of a
full-time employee from the Adult Library division to the Children's Library division.
The FY2015 request for Compensation does not include prospective cost of living adjustments for contracts to be settled in FY2015, and the
FY2014 Apporpriation does not reflect increases based on settlements for FY2013 and FY2014 made subsequent to the 2013 Annual Town
Meeting. Were these cost of living increases factored into the FY2014 budget, the underlying increase would be a 1.9% decrease, rather than
the 1.89% increase shown in the table below.
Library Summary page 6 12/2/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 5000 Culture & Recreation Subprogram:
Element:5130 Children's Library
Budget Description:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 REGULAR WAGES 283,521$ 292,685$ 259,798$ 310,862$ 51,064$ 19.66%
51120 OTHER COMP 3,352$ 3,336$ 4,500$ 4,500$ -$ 0.00%
51130 OVERTIME -$ -$ -$ -$ -$ -
51131 SUNDAY PREMIUM 8,032$ 9,162$ 9,000$ 9,000$ -$ 0.00%
51144 LONGEVITY 2,166$ 2,312$ 3,400$ 2,200$ (1,200)$ -35.29%
51150 REGULAR PART-TIME WAGES -$ 19,946$ 53,651$ 56,009$ 2,358$ 4.40%
Sub-total Compensation 297,071$ 327,441$ 330,349$ 382,571$ 52,222$ 15.81%
52110 CONTRACTUAL SERVICES -$ -$ -$ -$ -$ -
54100 CHILDREN LIBRARY SUPPLIES -$ -$ -$ -$ -$ -
54168 AUDIOVISUAL SUPPLIES -$ -$ -$ -$ -$ -
54169 42,373$ 44,880$ 45,777$ 50,355$ 4,578$ 10.00%
54170 PERIODICALS -$ -$ -$ -$ -$ -
54500 SMALL EQUIPMENT -$ -$ -$ -$ -$ -
54706 OFFICE EQUIPMENT -$ -$ -$ -$ -$ -
Sub-total Expenses 42,373$ 44,880$ 45,777$ 50,355$ 4,578$ 10.00%
Total 5130 Children's Library 339,444$ 372,321$ 376,126$ 432,926$ 56,800$ 15.10%
5100 Cary Memorial Library
BOOKS
Object Description
The Childrens' division budget includes personnel costs for staff working in the Children's Room as well as funding for library materials for
children. Sunday Premium reflects the additional cost of staffing Sundays from 1:00 PM through 5:00 PM through the school year. Other
compensation refers to a differential paid for Saturdays and evenings after 6 PM per contract. The increase in the Regular Wages category in
this element reflects the transfer of a position from adult services to children's services.
The purchase of library materials continues to be a major challenge for the Library as we are seeing increased demand for more costly
downloadable materials (eBooks and eAudiobooks). This year's budget request includes a 10% increase in the book budget to help offset
these costs. Currently, municipal appropriations cover approximately 42% percentage of the total materials expenditures needed to achieve
maximum State Aid. Trustee Funds and contributions from The Cary Memorial Library Foundation and Friends of the Library provide the rest
of the funds.
The overall Childern's Library budget request for FY2015 is $432,926. The request for Compensation is $382,571, which reflects a $52,222 or
15.81% increase. This increase is driven by contractual step increseases, as well as the transfer of a full-time employeed from the Adult
Library division to the Children's Library division.
The FY2015 request for Compensation does not include prospective cost of living adjustment for contracts to be settled in FY2015, and the
FY2014 Apporpriation does not reflect increases based on settlements for FY2013 and FY2014 made subsequent to the 2013 Annual Town
Meeting. Were these cost of living increases factored into the FY2014 budget, the underlying increase would be 11%, rather than the 15.81%
shown in the table below.
Library Summary page 7 12/2/2013
Planning Department Requested Budget
Fiscal Year 2015
Submitted by:
Maryann McCall-Taylor, Planning Director
Board of Selectmen Presentation
December 4th, 2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 7000 Community Development
Budget Overview:
FY 2015
Division Requested
Massport Intern Additional Hours 7210 - Planning $6,000
Additional Hours for Planner 7210 - Planning $21,391
27,391$
Compensation 27,391$
Benefits -$
Expenses -$
Sub-total 7100 by Category 27,391$
Subprogram: 7200 Planning
Mission: To help the residents envision and work toward a community that enriches people's lives, to maintain the character of
the Town while managing growth and change through long term planning.
Program Improvement Requests
The FY2015 requested budget for the Planning Department is $314,306, which reflects a $2,270 or 0.72% decrease. The 3.73%
increase in Compensation is due to compensation agreements; staffing levels remain the same. The FY2014 Appropriation for
Compensation is not inclusive of cost of living increases associated with employee contractual settlements that were made
subsequent to the 2013 Annual Town Meeting. Were these increases to be accounted for in the FY2014 Appropriation (budgeted
for separately under the Salary Adjustment Account) then the underlying change in Compensation would reflect a 1.32% increase,
rather than the 3.73% increase shown in the table below.
The expense portion of the budget reflects a $12,225 or 24.6% decrease. This is attributable to a the one-time nature of FY14
funding for consulting services that is not being requested again for FY15.
The Planning Department supports the Planning Board in the drafting of zoning bylaws, the implementation of the Comprehensive
Plan, the administration of the Subdivision Regulations, the determination of adequacy of unaccepted streets, the granting of
special permits for residential development, site plan review in the Hartwell Avenue Transportation Management Overlay District,
and the review of planned development district proposals that go to Town Meeting. In addition, the staff engages in short and long
term planning in regard to growth and development issues in Lexington, being active participants in various committees dealing
with issues of transportation, affordable housing and economic development, as well as participating in regional and statewide
initiatives.
The significant number of active committees and planning efforts continues to tax the planning staff’s capacity. The planning staff
participates on a regular basis on the Development Review Team, the Center Streetscape Working Group, the Housing
Partnership Board, the Transportation Management Group, the Center Committee, the Economic Development Advisory
Committee, MAGIC,Parking Mangagement Group, and the HOME Consortium. With the expanded part time position, the number
of committees to participate in and monitor has expanded and includes the Regional Transportation Advisory Council, the 128
Business Council, Traffic Safety Advisory Committee (TSAC), the South Lexington Transportation Study and the Center
Transportation study.
Department Goals:
- Update the Development Regulations.
-Draft the zoning bylaw changes that were identifed as highly desirable during the recodification of the Zoning Bylaw
-Continue implemenation of the transportation management plan for the Hartwell Avenue Area.
-Long term planning, including reviewing the Comprehensive Plan.
Planning Summary page 1 11/27/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 7000 Community Development
Budget Summary
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Funding Sources Actual Actual Estimated Estimated Increase Increase
Tax Levy 281,589$ 268,466$ 296,406$ 298,111$ 1,705$ 0.58%
Fees 17,923$ 16,039$ 20,170$ 16,194$ (3,976)$ -19.71%
Total 7200 Planning 299,512$ 284,505$ 316,576$ 314,306$ (2,270)$ -0.72%
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Increase Increase
Compensation 243,112$ 263,603$ 266,876$ 276,831$ 9,955$ 3.73%
Expenses 56,400$ 20,902$ 49,700$ 37,475$ (12,225)$ -24.60%
Total 7200 Planning 299,512$ 284,505$ 316,576$ 314,306$ (2,270)$ -0.72%
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Program Summary Actual Actual Appropriation Request Increase Increase
Total 7200 Planning 299,512$ 284,505$ 316,576$ 314,306$ (2,270)$ -0.72%
Total 7200 Planning 299,512$ 284,505$ 316,576$ 314,306$ (2,270)$ -0.72%
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Increase Increase
Salaries & Wages 241,385$ 261,843$ 263,726$ 273,681$ 9,955$ 3.77%
Overtime 1,727$ 1,760$ 3,150$ 3,150$ -$ 0.00%
Personal Services 243,112$ 263,603$ 266,876$ 276,831$ 9,955$ 3.73%
Contractual Services 51,391$ 18,576$ 45,950$ 32,825$ (13,125)$ -28.56%
Utilities 450$ -$ -$ -$ -$ 0.00%
Supplies 2,959$ 2,326$ 3,250$ 4,150$ 900$ 27.69%
Small Capital 1,600$ -$ 500$ 500$ -$ -
Expenses 56,400$ 20,902$ 49,700$ 37,475$ (12,225)$ -24.60%
Total 7200 Planning 299,512$ 284,505$ 316,576$ 314,306$ (2,270)$ -0.72%
Subprogram: 7200 Planning
Planning Summary page 2 11/27/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 7000 Community Development Subprogram: 7200 Planning
Authorized/Appropriated Staffing FY 2012 FY 2013 FY 2014 FY 2015
Budget Budget Budget Request
Planning Director 1 1 1 1
Assistant Planning Director 1 1 1 1
Planner 0.4 0.63 0.63 0.63
Department Clerk/Adminstrative Assistant 1 1 1 1
Total FTE 3.4 3.63 3.63 3.63
Total FT/PT 3 (FT)/1 (PT) 3 (FT)/1 (PT) 3 (FT)/1 (PT) 3(FT)/1 (PT)
Authorized Staffing page 3 11/27/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:7000 Community Development
Element:7210 Planning Subprogram: 7200 Planning
Budget Description:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 REGULAR WAGES 224,078$ 230,702$ 232,240$ 238,396$ 6,156$ 2.65%
51120 OTHER COMP -$ -$ -$ -$ -$ -
51130 OVERTIME 1,727$ 1,760$ 3,150$ 3,150$ -$ 0.00%
51150 REGULAR PART TIME WAGES 16,807$ 31,141$ 30,986$ 34,785$ 3,799$ 12.26%
51512 STIPENDS 500$ -$ 500$ 500$ -$ 0.00%
Sub-total Compensation 243,112$ 263,603$ 266,876$ 276,831$ 9,955$ 3.73%
52110 CONTRACTUAL SERVICES 48,318$ 14,109$ 25,000$ 25,000$ -$ 0.00%
52111 PRINT/FORMS 922$ 1,480$ 2,000$ 2,000$ -$ 0.00%
52120 PROF SERVICES -$ -$ 15,000$ 2,000$ (13,000)$ -
52124 EQUIP RENTAL -$ -$ -$ -$ -$ -
52128 ADVERTISING 866$ 547$ 1,000$ 500$ (500)$ -50.00%
52142 EQUIP-SVC & REPAIR -$ -$ -$ -$ -$ -
52180 CATERING/MEALS -$ 50$ 50$ 75$ 25$ 50.00%
52183 MILEAGE -$ -$ 300$ 300$ -$ 0.00%
52184 BIND & ARCHIVE -$ -$ 150$ -$ (150)$ -100.00%
52185 POSTAGE -$ -$ 50$ 50$ -$ 0.00%
52186 PROF DEV -$ -$ -$ -$ -$ -
52187 18$ 35$ 400$ 400$ -$ 0.00%
52188 SEMINARS 1,268$ 2,355$ 2,000$ 2,500$ 500$ 25.00%
52207 CELLPHONES 450$ -$ -$ -$ -$ -
54100 SUPPLIES 100$ -$ -$ -$ -$ -
54111 OFFICE SUPPLY 958$ 1,031$ 1,250$ 1,250$ -$ 0.00%
54113 MEMBERSHIP/DUES/LICENSES& SUB. 1,481$ 1,295$ 2,000$ 2,500$ 500$ 25.00%
54169 420$ -$ -$ 400$ 400$ -
54170 PERIODICALS -$ -$ -$ -$ -$ -
54500 SMALL EQUIPMENT -$ -$ -$ -$ -$ -
54706 OFFICE EQUIPMENT 1,600$ -$ 500$ 500$ -$ -
56,400$ 20,902$ 49,700$ 37,475$ (12,225)$ -24.60%
Total 7210 Planning 299,512$ 284,505$ 316,576$ 314,306$ (2,270)$ -0.72%
Sub-total Expenses
BOOKS
TRAVEL
DescriptionObject
This level service budget reflects wage increases based on step increases, a stipend, and an overtime item to cover the planning clerk's
attendance at evening meetings of the Planning Board. Exempt staff are covering the short meetings prior to Town Meeting sessions in
order to keep the overtime item to a minimum.
Budget Detail:
Compensation reflects a $9,955 or 3.73% increase due to contractually obligated step increases. The FY14 Appropriation for Compensation
is not inclusive of cost of living increases associated with employee contractual settlements that were made subsequent to the 2013 Annual
Town Meeting. Were these increases to be accounted for in the FY2014 Appropriation (budgeted for separately under the Salary
Adjustment Account) then the underlying change in Compensation would reflect a 1.32% increase, rather than the 3.73% increase shown in
the table below.
Expense items have been reallocated based on anticipated expenditures with an overall $12,225 or 24.6% decrease from FY2014. The
department does not have a major project that will require the services of a consultant in FY2015, which is driving the $13,000 decrease in
52120 Professional Services. A small professional service item has been left in in order to provide technical assistance for smaller projects
throughout the year.This will provide outside techical expertise if needed in planning and zoning efforts.
7210 - Planning page 4 11/27/2013
FY2015 PROGRAM IMPROVEMENT REQUEST FORM
Department Priority:1 of 2
Department:
Program:
Element:
Accounting Dept #:
Supplemental Title:
REQUESTED PROGRAM IMPROVEMENT FUNDING
Object Object Ongoing Annual Cost
Code Description (FY2015 & Future)
Compensation
$21,391
Benefits
Expenses
TOTAL $0 $21,391
PURPOSE / DESCRIPTION OF REQUEST
SERVICE IMPLICATION
$0
$0
$0
$0
$0
$0
$21,391
7200
$0
Full-Time Planner
One-Time Cost
(FY2015 Only)
$21,391
TOTAL
FY2015 Request
$0
Planning
Planning
Compensation
This would allow the part-time planner to become full-time. He is currently at 0.63 FTE and is
therefore already benefits-eligible. The amount requested is based on an exempt employee at Step
2 of Grade 7. The planner has concentrated on transportation planning and interacting with a broad
range of boards and committees. He has also provided valuable service to the Engineering
Division, working on projects of interest to both Planning and Engineering such as the South
Lexington Transportation Study, the Center Streetscape, and improvements to Hartwell Avenue.
This will allow the planner to continue to provide valuable cross-department support on
transportation issues to Planning, Engineering and Economic Development. It will also allow him
to take on the staff support and coordination of the Traffic Safety Advisory Committee as well as
general development issues that come to the Planning Department.
L:bud_supplemental request/Request Form.xls
11/27/2013
FY2015 Planning Program Improvement Requests Page 6 December 4th, 2013
FY2015 PROGRAM IMPROVEMENT REQUEST FORM
Department Priority:2 of 2
Department:
Program:
Element:
Accounting Dept #:
Supplemental Title:
REQUESTED PROGRAM IMPROVEMENT FUNDING
Object Object Ongoing Annual Cost
Code Description (FY2015 & Future)
Compensation $6,000
Benefits
Expenses
TOTAL $6,000 $0
PURPOSE / DESCRIPTION OF REQUEST
SERVICE IMPLICATION
Planning
Planning
Compensation
7200
$6,000
Intern
One-Time Cost
(FY2015 Only)
$6,000
TOTAL
FY2015 Request
$0
$0
$0
$0
$0
$0
$0
We would like to participate in MIT's Urban Planning and Architeture internship program. It
requires a matching grant of roughly $3,000 a semester.We would also like to be able to offer a
Massport intern additional time so that that intern could work the entire summer, rather than just the
7 weeks that Massport funds.
The use of interns allows us to do small special projects that we would not otherwise have time for.
It is a relatively low cost way of expanding our capacity. At the same time it provides planners-in-
training valuable experience.
L:bud_supplemental request/Request Form.xls
11/27/2013
FY2015 Planning Program Improvement Requests Page 7 December 4th, 2013
Community Development Requested Budget
Fiscal Year 2015
Submitted by:
Karen Mullins, Director of Community
Development
Board of Selectmen Presentation
December 4th, 2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 7000 Community Development Subprogram:7100
Mission
Budget Overview
Departmental Initiatives
Continue to implement the Laserfiche Document Imaging software, including converting historical records to digital format and migrating into software.
Implement ViewPermit Software to provide a comprehensive electronic permit management and tracking system.
Draft Ch. 40U regulations for adoption by Annual Town Meeting.
Health Initiatives
Continue Food Establishment Emergency Operations planning.
Establish an Abandoned Properties Task Force to coordinate a unified response to address code issues related to identified abandoned properties.
Implement the CHNA Healthy Communities Plan developed as a result of the grant supported survey subject to additional grant funding approval.
The office of Community Development seeks to protect and improve the quality of life in Lexington by providing leadership in promoting and
preserving a safe, healthy, and desirable living and working environment. The department integrates several different regulatory services, including
Building, Conservation, Health, Historical Commission and Historic Districts, and the Zoning Board of Appeals, in order to streamline code
enforcement, outreach and educational activities. Through this collaborative effort, the department can better manage the various changes that
occur as the community develops, providing a comprehensive perspective on the impact of commercial, residential, and public development.
Continue pandemic flu planning, including continuing to partner with Human Services and Public Schools to provide vaccination clinics for the aging
and school age population.
Provide food and public health related educational outreach materials to targeted demographics based on needs identified in the Demographic Task
Force's Report
The Requested Community Development Department FY2015 All Funds budget reflects a $42,427, or 3.28% increase from FY2014. The All Funds
budget includes funding for the Health Programs revolving fund. Less the revolving fund, the General Fund budget reflects a $38,427 or 3% increase
from FY2014. This increase includes:
A $50,066, or 4.55% increase in compensation attributable to contractual obligations per existing collective bargaining agreements. The FY14
Appropriation for Compensation is not inclusive of cost of living increases associated with employee contractual settlements that were made
subsequent to the 2013 Annual Town Meeting. Were these increases to be accounted for in the FY2014 Appropriation (budgeted for separately
under the Salary Adjustment Account) then the underlying change in Compensation would reflect a 1.96% increase rather than the 4.55% increase
shown in the table below.
A $7,639, or 3.98%, decrease in expenses for All Funds, and a $11,639, or 6.40%, decrease for General Fund only figures.
The change in Expenses is attributable to the following:
i) a $5,000 decrease to Building Supplies expense due to the one-time nature of FY14 expenses for noise metering equipment
ii) a $7,500 decrease to Conservation Contractual Services due to the one-time nature of FY14 expenses for restoration of Idylewilde community
garden site
iii) an $861 increase in Health Contractual Services for the annual 2% increase for mosquito control.
iv) a $4,000 increase to the Health Revolving Fund for public health clinic expenses and increasing flu vaccination efforts
The Building and Zoning Element is responsible for enforcing the State building, electrical, gas, mechanical, and plumbing codes, the local zoning
code, and Architectural Access Board Regulations through issuance of permits and inspections of sites for compliance.
The Regulatory Support Element is responsible for providing administrative support to the Building, Conversation, and Health Divisions and to the
Community Development Department boards and commissions, including the Zoning Board of Appeals, Historical Commission, and Historic Districts
Commission, and coordinating their daily operations.
The Conservation Element is responsible for administering and enforcing the State and local wetland protection codes and the State storm water
management regulations, managing over 1,300 acres of town-owned conservation land, and providing outreach and education about natural and
watershed resources.
The Board of Health Element is responsible for enforcing State and local health codes, administering health screening and vaccination programs,
and evaluating community health needs and developing intervention programs to prevent disease and disability.
Community Development Summary Page 1 11/27/2013
Conservation Initiatives
Program Improvement Requests FY 2015
Requested
12,000$
Total 7100 by request 12,000$
Compensation -$
Expenses 12,000$
Benefits -$
Total 7100 by category 12,000$
Multifunction Printer - Tech Request Regulatory Support
Continue to implement the Willard's Woods Action Plan, including increased education and enforcement regarding regulations.
Division
Develop Land Management Plans for Wright Farm, Leary, and Cotton Farm Conservation Areas.
Co-coordinate the Watershed Stewardship Water Quality Sampling Program with the Engineering Division.
Complete the Whipple Hill Conservation Area trail improvements via awarded DCR Recreational Trails Grants.
Implement the ACROSS Lexington Program in collaboration with the Greenway Corridor Committee.
Update the Open Space and Recreation Plan in collaboration with Recreation Department.
Community Development Summary Page 2 11/27/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 7000 Community Development Subprogram:7100 Office of Community Development
Budget Summary
Funding Sources (All Funds)FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Estimated Estimated Increase Increase
Tax Levy (225,699)$ (375,774)$ (80,693)$ (80,574)$ 119$ -0.15%
Enterprise Funds (Indirects) - - - - - -
Health Department Revolving Fund 8,453$ 9,787$ 10,000$ 14,000$ 4,000$ 40.00%
Fees & Charges - - - - - -
Departmental Fees 60,663$ 62,193$ 59,710$ 60,057$ 347$ 0.58%
Licenses & Permits 1,297,725$ 1,486,196$ 1,302,660$ 1,340,622$ 37,962$ 0.03
Total 7100 OCD 1,141,142$ 1,182,402$ 1,291,677$ 1,334,104$ 42,427$ 3.28%
Appropriation Summary (All Funds)FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Compensation 953,567$ 997,851$ 1,099,724$ 1,149,790$ 50,066$ 4.55%
Expenses 187,574$ 184,551$ 191,953$ 184,314$ (7,639)$ -3.98%
Total 7100 OCD 1,141,142$ 1,182,402$ 1,291,677$ 1,334,104$ 42,427$ 3.28%
-$
Level-Service Requests (All Funds)FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Total 7110 Building & Zoning 526,828$ 507,244$ 547,637$ 567,750$ 20,113$ 3.67%
Total 7120 Regulatory Support 207,693$ 233,727$ 258,805$ 263,886$ 5,081$ 1.96%
Total 7130 Conservation 173,462$ 190,805$ 227,977$ 228,660$ 683$ 0.30%
Total 7140 Health 233,159$ 250,625$ 257,258$ 273,809$ 16,551$ 6.43%
Total 7100 OCD 1,141,142$ 1,182,402$ 1,291,677$ 1,334,104$ 42,427$ 3.28%
Object Code Summary (All Funds)FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Salaries & Wages 948,437$ 993,832$ 1,083,275$ 1,133,279$ 50,004$ 4.62%
Overtime 5,130$ 4,019$ 16,449$ 16,511$ 62$ 0.38%
Personal Services 953,567$ 997,851$ 1,099,724$ 1,149,790$ 50,066$ 4.55%
Contractual Services 150,630$ 144,506$ 149,175$ 144,536$ (4,639)$ -3.11%
Utilities 8,934$ 8,966$ 11,652$ 11,652$ -$ 0.00%
Supplies 28,011$ 31,079$ 31,126$ 28,126$ (3,000)$ -9.64%
Small Capital -$ -$ -$ -$ -$ -
Expenses 187,574$ 184,551$ 191,953$ 184,314$ (7,639)$ -3.98%
Total 7100 OCD 1,141,142$ 1,182,402$ 1,291,677$ 1,334,104$ 42,427$ 3.28%
Appropriation Summary (General Fund)FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Compensation 953,567$ 997,851$ 1,099,724$ 1,149,790$ 50,066$ 4.55%
Expenses 179,122$ 174,764$ 181,953$ 170,314$ (11,639)$ -6.40%
Total 7100 OCD 1,132,689$ 1,172,615$ 1,281,677$ 1,320,104$ 38,427$ 3.00%
Appropriation Summary (Non-General Fund)FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Compensation -$ -$ -$ -$ -$ -
Expenses 8,453$ 9,787$ 10,000$ 14,000$ 4,000$ 40.00%
7140- Health Program Revolving Fund 8,453$ 9,787$ 10,000$ 14,000$ 4,000$ 40.00%
Total 7100 OCD 8,453$ 9,787$ 10,000$ 14,000$ 4,000$ 40.00%
Community Development Summary Page 3 11/27/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 7000 Community Development
Authorized/Appropriated Staffing FY 2012 FY 2013 FY 2014 FY 2015
Budget Budget Budget Request
Building Commissioner 1111
Inspector of Wires 1.1 1.1 1.1 1.1
Building Inspectors 2222
Zoning Enforcement Administrator 1111
Plumbing/Gas Inspector 1.2 1.2 1.2 1.2
Sealer of Weights and Measures 0000
Office Manager 1111
Department Assistants 3444
Community Development Director*1111
Conservation Stewardship Coordinator 1111
Public Health Director 1111
Health Agent 1111
Public Heath Nurse 0.6** 0.6** 0.6** 0.6**
Town Ranger 0 0 0.3 0.3
sub-total FTE 14.9 15.9 16.2 16.2
Total FT/PT 14FT/3PT 15FT/3PT 15FT/4PT 15FT/4PT
*Conservation Administrator
Explanatory Notes:
7100 Office of Community Development
Sealer of Weights and Measures Services were transferred to Building Contractual Services in FY 2009.
**The Full-Time Public Health Nurse is shared between Lexington (.6) and Belmont (.4) per Nursing Services
Agreement executed in FY 2009.
The recently created Ranger position in FY 14 is vacant and the recruitment process is underway.
Authorized Staffing Page 4 11/27/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 7000 Community Development
Element:7110 Building & Zoning
Budget Description:
Budget Data (by Object Code)
Object Description FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 REGULAR WAGES 433,444$ 444,509$ 450,228$ 474,920$ 24,692$ 5.48%
51120 OTHER COMPSENSATION -$ -$ -$ -$ -$ -
51130 1,800$ 1,696$ 4,979$ 5,000$ 21$ 0.42%
51144 LONGEVITY -$ -$ 800$ 1,200$ 400$ 50.00%
51150 REGULAR PART-TIME WAGES 6,980$ 4,180$ 20,989$ 20,990$ 0$ 0.00%
51151 SEASONAL PART-TIME WAGES 500$ 20$ -$ -$ -$ -
51512 -$ -$ -$ -$ -$ -
Sub-total Compensation 442,725$ 450,404$ 476,997$ 502,110$ 25,113$ 5.26%
52110 BUILD & ZONING CONT SVC 54,166$ 5,117$ 6,250$ 6,250$ -$ 0.00%
52111 PRINTING/FORMS 2,223$ 2,147$ 2,200$ 2,200$ -$ 0.00%
52120 PROFESSIONAL SERVICES -$ 20,699$ 25,000$ 25,000$ -$ 0.00%
52125 -$ 900$ -$ -$ -$ -
52183 746$ 359$ 1,000$ 1,000$ -$ 0.00%
52184 BINDING & ARCHIVING 13,594$ 14,871$ 15,000$ 15,000$ -$ 0.00%
52185 POSTAGE -$ 180$ -$ -$ -$ -
52187 -$ -$ 300$ 300$ -$ 0.00%
52188 SEMINARS/WORKSHOPS/CONFERENCE 4,695$ 3,798$ 4,310$ 4,310$ -$ 0.00%
52207 CELLPHONE/PAGERS 1,920$ 1,800$ 1,869$ 1,869$ -$ 0.00%
52208 GAS/DIESEL 4,291$ 3,931$ 5,611$ 5,611$ -$ 0.00%
54100 BUILD & ZONING SUPPLIES 442$ 1,241$ 6,200$ 1,200$ (5,000)$ -80.65%
54113 MEMBERSHIP/DUES/LICENSES & SU 725$ 773$ 1,400$ 1,400$ -$ 0.00%
54160 CLOTHING & SAFETY EQUIPMENT 1,301$ 1,027$ 1,500$ 1,500$ -$ 0.00%
Sub-total Expenses 84,103$ 56,840$ 70,640$ 65,640$ (5,000)$ -7.08%
Total 7110 Building & Zoning 526,828$ 507,244$ 547,637$ 567,750$ 20,113$ 3.67%
OVERTIME
TRAVEL
ADVERTISING
MILEAGE
STIPENDS
The Building Division enforces state building, electrical, plumbing, gas and mechanical codes, Architectural Access Board Regulations, and local
zoning by-laws. Staff, comprised of the Building Commissioner, Building Inspectors, Electrical Inspector, Plumbing & Gas Inspector, and Zoning
Enforcement Administrator, review construction drawings and specifications, issue permits, conducts inspections of new construction, conduct
periodic inspections of restaurants, day care centers, schools, religious instructions, museums, places of public assembly and multi-family housing,
levy fines or prosecute when necessary to maintain code compliance.
The FY 2015 Building and Zoning budget request reflects a $20,113, or 3.67%, increase over the FY 2014 appropriated budget. This increase is
attributable to a $25,113, or 5.26%, increase in compensation per contractual obligations. The FY14 Appropriation for Compensation is not
inclusive of cost of living increases associated with employee contractual settlements that were made subsequent to the 2013 Annual Town
Meeting. Were these increases to be accounted for in the FY2014 Appropriation (budgeted for separately under the Salary Adjustment Account)
then the underlying change in Compensation would reflect a 2.24% increase rather than the 5.26% increase shown in the table below.
Expenses reflect a a $5,000 or 7.08% decrease, due to the one-time nature of FY2014 funding for the purchase of noise metering equipment. The
on-going $25,000 for as-needed noise consulting services for various projects is reflected in 52120 Professional Services.
7110 - Building & Zoning Page 5 11/27/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 7000 Community Development
Element:7120 Regulatory Support
Budget Description:
Budget Data (by Object Code)
Object Description FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 REGULAR WAGES 173,958$ 198,378$ 236,686$ 241,726$ 5,040$ 2.13%
51130 OVERTIME 3,330$ 2,323$ 7,359$ 7,400$ 41$ 0.56%
51144 LONGEVITY 4$ 149$ 200$ 200$ -$ 0.00%
51150 REGULAR PART TIME WAGES -$ 1,231$ -$ -$ -$ 0.00%
Sub-total Compensation 177,291$ 200,851$ 244,245$ 249,326$ 5,081$ 2.08%
52110 CONTRACTUAL SERVICES 19,996$ 22,667$ 2,244$ 2,244$ -$ 0.00%
52111 PRINTING/FORMS 366$ 22$ 2,000$ 2,000$ -$ 0.00%
52125 ADVERTISING 980$ 867$ -$ -$ -$ -
52182 LEASE AGREEMENTS 2,040$ 2,238$ 3,600$ 3,600$ -$ 0.00%
52183 MILEAGE 166$ 50$ 50$ 50$ -$ 0.00%
52184 BINDING AND ARCHIVING -$ -$ -$ -$ -$ -
52185 POSTAGE 142$ 24$ -$ -$ -$ -
52186 PROFESSIONAL DEVELOP,ENT -$ -$ -$ -$ -$ -
52187 TRAVEL -$ -$ -$ -$ -$ -
52188 SEMINARS -$ -$ 100$ 100$ -$ 0.00%
52200 UTILITIES -$ -$ -$ -$ -$ -
52207 CELL/PAGER -$ -$ -$ -$ -$ -
54100 SUPPLIES 6$ -$ -$ -$ -$ -
54111 OFFICE SUPPLY 6,581$ 7,010$ 6,500$ 6,500$ -$ 0.00%
54113 MEMBERSHIP/DUES/SUBSCRIPTIONS 125$ -$ 66$ 66$ -$ 0.00%
54160 CLOTHING -$ -$ -$ -$ -$ -
54706 OFFICE EQUIPMENT -$ -$ -$ -$ -$ -
54707 VEHICLES -$ -$ -$ -$ -$ -
Sub-total Expenses 30,401$ 32,877$ 14,560$ 14,560$ -$ 0.00%
Total 7120 Regulatory Support 207,693$ 233,727$ 258,805$ 263,886$ 5,081$ 1.96%
The FY2015 Regulatory Support budget reflects a $5,081, or 1.96%, increase over the FY2014 appropriated budget. This is attributable to an increase
in compensation per contractual obligations. The FY14 Appropriation for Compensation is not inclusive of cost of living increases associated with
employee contractual settlements that were made subsequent to the 2013 Annual Town Meeting. Were these increases to be accounted for in the
FY2014 Appropriation (budgeted for separately under the Salary Adjustment Account) then the underlying change in Compensation would reflect a
0.9% decrease rather than the 2.08% increase shown in the table below. This decrese is driven by employee retirements and turnover.
The Regulatory Support Element provides administrative support to the Building, Health and Conservation Departments and to the Community
Development boards and commissions, including the Zoning Board of Appeals and Historic Districts Commission, and coordinates their daily
operations. The staff, comprised of an Office Manager and three Department Clerks, schedules and coordinates hearings, sets agendas, processes
applications and permits, inputs data into access databases, maintains files, circulates petitions among Town boards and officials, prepares meeting
notices, agendas and minutes, determines and notifies abutters, communicates with the public, attends meetings, performs payroll and accounts
payable functions, makes daily deposits, and files all final documentation.
7120 - Regulatory Support Page 6 11/27/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 7000 Community Development
Element:7130 Conservation
Budget Description:
Budget Data (by Object Code)
Object Description FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 REGULAR WAGES 145,081$ 152,987$ 170,534$ 166,717$ (3,817)$ -2.24%
51120 OTHER COMPENSATION 1,956$ 1,956$ -$ 0.00%
51150 REGULAR PART TIME WAGES -$ -$ -$ 12,000$ 12,000$ -
51151 SEASONAL PART TIME WAGES 4,786$ 5,243$ 11,055$ 11,055$ -$ 0.00%
51512 STIPENDS -$ -$ -$ -$ -$ -
Sub-total Compensation 149,867$ 158,229$ 183,545$ 191,728$ 8,183$ 4.46%
52110 CONTRACTUAL SERVICES 3,099$ 10,786$ 23,125$ 15,625$ (7,500)$ -32.43%
52111 PRINT/FORMS 1,945$ 223$ 300$ 300$ -$ 0.00%
52120 PROFESSIONAL SERVICES 420$ 5,638$ 5,750$ 5,750$ -$ 0.00%
52128 ADVERTISING 186$ 456$ 300$ 300$ -$ 0.00%
52183 MILEAGE 497$ 167$ 1,086$ 1,086$ -$ 0.00%
52184 BINDING AND ARCHIVING 5,296$ 5,000$ 5,000$ 5,000$ -$ 0.00%
52185 POSTAGE 31$ 36$ 100$ 100$ -$ 0.00%
52186 PROFESSIONAL DEVELOPMENT -$ -$ -$ -$ -
52187 TRAVEL -$ -$ -$ -$ -
52188 SEMINARS 1,315$ 1,010$ 1,200$ 1,200$ -$ 0.00%
52200 UTILITIES -$ -$ -$ -$ -
52204 WATER/SEWER -$ 113$ 600$ 600$ -$ 0.00%
52207 CELL/PAGER 900$ 924$ 1,070$ 1,070$ -$ 0.00%
52208 GAS/DIESEL 521$ 575$ 701$ 701$ -$ 0.00%
54100 SUPPLY 2,075$ 2,836$ 1,300$ 1,300$ -$ 0.00%
54111 OFFICE SUPPLY -$ -$ -$ -$ -
54113 MEM/DUES 805$ 768$ 1,100$ 1,100$ -$ 0.00%
54160 CLOTHING 479$ 45$ 800$ 800$ -$ 0.00%
54166 TOOLS/LUMBER/HARDWARE 6,025$ 3,999$ 2,000$ 2,000$ -$ 0.00%
54706 OFFICE EQUIPMENT -$ -$ -$ -$ -$ -
54707 VEHICLES -$ -$ -$ -$ -$ -
Sub-total Expenses 23,595$ 32,576$ 44,432$ 36,932$ (7,500)$ -16.88%
Total 7130 Conservation 173,462$ 190,805$ 227,977$ 228,660$ 683$ 0.30%
The Conservation Division responsibilities include administering, interpreting, and enforcing all applicable State laws and Local codes;
counseling, guiding, and educating the public on environmental issues; researching and reporting on relevant issues for the Commission
meetings to aid the Commission in key decision making; enforcing permit conditions through construction inspections, and managing
conservation areas and the Land and Watershed Stewardship Program. The Director of Community Development/Conservation Administrator
manages and supervises the Office of Community Development staff and operations and, along with the Conservation Assistant, performs
administrative, supervisory, professional, and technical work in connection with managing and directing comprehensive environmental
programs.
The FY 2015 Conservation budget request reflects a $683, or 0.30%, increase from the FY 2014 appropriated budget. This increase is
attributable to a $8,183, or 4.46% increase in compensation per contractual obligations. This continues to include the funding added in
FY2014 for the $12,000 part-time Ranger position and $5,400 for seasonal land management interns. The FY14 Appropriation for
Compensation is not inclusive of cost of living increases associated with employee contractual settlements that were made subsequent to the
2013 Annual Town Meeting. Were these increases to be accounted for in the FY2014 Appropriation (budgeted for separately under the Salary
Adjustment Account) then the underlying change in Compensation would reflect a 1.14% increase rather than the 4.46% increase shown in
the table below.
FY2015 Expenses reflect a $7,500 or 16.88% decrease. Expenses are decreasing due to the one-time nature of FY2014 funding for
restoration of the old Idylewilde community garden site. Expenses continue to include $5,875 for phase two of the three phase program
improvement for the ACROSS Lexington Program.
7130 - Conservation Page 7 11/27/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:7000 Community Development
Element:7140 Board of Health
Budget Description:
Budget Data (by Object Code)
Object Description FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriated Request Increase Increase
51110 BOARD HEALTH REG WAGES 183,183$ 188,367$ 191,982$ 203,672$ 11,690$ 6.09%
51120 BOARD HEALTH OTHER COMP -$ -$ -$ -
51130 -$ -$ 2,155$ 2,155$ -$ 0.00%
51144 LONGEVITY -$ -$ 800$ 800$ -$ 0.00%
51150 REGULAR PART-TIME WAGES -$ -$ -$ -$ -$ -
51151 SEASONAL PART-TIME WAGES -$ -$ -$ -$ -$ -
51512 500$ -$ -$ -$ -$ -
Sub-total Compensation 183,683$ 188,367$ 194,937$ 206,627$ 11,690$ 6.00%
52110 BOARD HEALTH CONT SVC 33,284$ 41,886$ 43,060$ 43,921$ 861$ 2.00%
52111 PRINTING/FORMS 723$ 1,317$ 1,200$ 1,200$ -$ 0.00%
52120 PROFESSIONAL SERVICES -$ -$ -$ -$ -
52125 ADVERTISING -$ -$ -$ -$ -
52183 1,031$ 1,571$ 1,000$ 1,000$ -$ 0.00%
52184 BINDING & ARCHIVING -$ -$ -$ -$ -
52185 POSTAGE & MAILING 6$ 807$ -$ -$ -
52186 PROF DEV & TRAINING -$ -$ -$ -$ -
52187 -$ -$ 500$ 500$ -$ 0.00%
52188 SEMINARS/WORKSHOPS/CONFEREN 589$ 523$ 1,500$ 1,500$ -$ 0.00%
52200 -$ -$ -$ -$ -
52207 960$ 1,248$ 1,100$ 1,100$ -$ 0.00%
52208 GAS/DIESEL 342$ 376$ 701$ 701$ -$ 0.00%
54100 1,501$ 2,872$ 1,000$ 1,000$ -$ 0.00%
54111 -$ -$ -$ -$ -
54113 MEMBERSHIP/DUES/LICENSES &1,971$ 1,345$ 1,510$ 1,510$ -$ 0.00%
54160 CLOTHING & SAFETY EQUIPMENT 616$ 527$ 750$ 750$ -$ 0.00%
54706 OFFICE EQUIPMENT -$ -$ -$ -$ -
54707 -$ -$ -$ -$ -
Sub-total Expenses 41,023$ 52,471$ 52,321$ 53,182$ 861$ 1.65%
Sub-Total General Fund 224,706$ 240,838$ 247,258$ 259,809$ 12,551$ 5.08%
Health Programs Revolving Fund
52110 CONTRACTUAL SERVICES 3,093$ 1,150$ 3,000$ 5,000$ 2,000$ 66.67%
54100 HEALTH PROG REVOLV SUPPLIE 5,360$ 8,637$ 7,000$ 9,000$ 2,000$ 28.57%
Sub-Total Revolving Fund 8,453$ 9,787$ 10,000$ 14,000$ 4,000$ 40.00%
Total 7140 Health 233,159$ 250,625$ 257,258$ 273,809$ 16,551$ 6.43%
STIPENDS
OVERTIME
SUPPLIES
VEHICLES
MILEAGE
TRAVEL
UTILITIES
CELLPHONE/PAGERS
OFFICE SUPPLIES
The FY2015 Health All Funds budget request reflects a $16,551 or 6.43% increase over the FY2014 appropriated budget. The All Funds budget
includes funding for the Health Programs revolving fund. Less the revolving fund, the General Fund budget reflects a $12,551 or 5.08% increase.
This increase reflects a $11,690, or 6.0%, increase in compensation per contractual obligations and by LMEA employee reclassification as per the
results of the recent classification study conducted by the Human Resources department. The FY14 Appropriation for Compensation is not inclusive
of cost of living increases associated with employee contractual settlements that were made subsequent to the 2013 Annual Town Meeting. Were
these increases to be accounted for in the FY2014 Appropriation (budgeted for separately under the Salary Adjustment Account) then the underlying
change in Compensation would reflect a 3.7% increase rather than the 6% increase shown in the table below.
The Expenses reflects a $861 or 1.65% increase and is inclusive of the 2% annual increase for mosquito control contractual services. In addition,
the Health Revolving Fund reflects an increase of $4,000, or 40%, to account for the significant increase in public health clinics offered as part of a
comprehensive flu vaccination program.
The Health Divison manages resources and programs designed to protect the health of the community. The Health staff, comprised of the Health
Director, Health Agent, and Public Health Nurse, protect and promote the health of the residents and those who work in or visit the Town through
preventing the spread of disease, environmental hazards planning for public health emergencies, and supporting policies set by the Board of Health
for individual and community health programs and services.
7140 - Health Page 8 11/27/2013
Community Development FY2015 Five Year Capital PlanFY 2015 FY 2016 FY 2017 FY 2018 FY 2019TOTALS882 Parker Meadow Accessible Trail Design and Construction34,500$ -$ -$ -$ -$ 34,500$ 890 Historical Commission Inventory Forms for listed buildings35,000$ -$ -$ -$ -$ 35,000$ COMMUNITY DEVELOPMENT TOTAL69,500$ -$ -$ -$ -$ 69,500$ FY2015 Comm. Development Capital PlanPage 9December 4th, 2013
Project Name:Parker Meadow Accessible Trail Design and Construction Date:12-Sep-13
Submitted By:Karen Mullins/Karen Simmons Department:Community Development
Project ID Number:882
First Year Submission?
Priority 1
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-862-0500 x227 E-mail kmullins@lexingtonma.gov
Revision Date:12-Nov-13
Description of Project:Thi s pr oj ect i s t o secur e f undi ng t o desi gn and constr uct a uni ver sall y accessi bl e passi ve r ecr eati onal tr ail syst e m f or Par ker Meado w, a To wn-
o wned pr opert y ︵Map 64 Lot s 140B, 140 D, 142 B, 143, and 182; and Map 56 Lot 30︶ t hat was ac qui r ed by t he To wn i n cooper ati on wit h t he
Co mmon wealt h of Massachusett s i n t he 1970s. Par ker Meado w i s a 17-acr e par cel l ocat ed near Lexi ngt on Cent er wit h access off t he
Mi nut e man Bi ke way.
The pr oj ect i s a coll abor ati ve pr oj ect i nvol vi ng pri vat e citi zens, l and st e war ds, a r epr es ent ati ve of t he Co mmi ssi on on Di sabilit y, Conser vati on, and
Recr eati on and will be di vi ded i nt o t wo phases: Phase I i s t o devel op contr act doc u ment l evel desi gn pl ans and det ail s t o soli cit bi ds f or
constr ucti on of a uni ver sall y accessi bl e tr ail syst e m and r el at ed di sabilit y ai ds and Phase II i s t o constr uct t he uni ver sall y accessi bl e tr ail syst e m
and r el at ed di sabilit y ai ds as desi gned i n Phase I.
The FY 2015 r equest i s t o secur e f undi ng f or Phase I of t he pr oj ect t o devel op a desi gn and constr ucti on pl an f or a uni ver sall y accessi bl e passi ve
r ecr eati onal tr ail syst e m f or Par ker Meado w, Phase I f unds will be us ed t o engage t he ser vi ces of a consult ant t o devel op contr act docu ment l evel
pl ans and det ail s t o s oli cit bi ds f or constr ucti on of a uni ver sall y acc essi bl e tr ail syst e m and r el at ed di sabilit y ai ds. Deli ver abl es f or t he pr oj ect
woul d i ncl ude Sche mati c desi gn, Contr act Docu ment s f or 60 % and 100 % phases i ncl udi ng t echni cal specifi cati ons and det ail ed cost s and fi nal
Bi d Docu ment s.
A To Be Det er mi ned ︵TBD︶ f ut ur e budget r equest i s t o secur e f undi ng f or Phase II of t he pr oj ect t o constr uct t he uni ver sall y accessi bl e passi ve
r ecr eati onal tr ail syst e m per t he Phase I desi gn pl ans. A cost i s t o be det er mi ned once t he Phase I pl ans ar e co mpl et ed.
Justification/Benefit:
- Cr eat e barri er-fr ee access t o one of Lexi ngt on's popul ar open space pr operti es vi a a passi ve r ecr eati onal tr ail syst e m f or me mber s of t he publi c
wit h physi cal, vi si on and audit or y li mit ati ons. Lexi ngt on curr entl y pr ovi des ver y li mit ed ADA passi ve r ecr eati onal access t o it s open space.
- I mpl e ment Goal 3, Secti on 8.1 of Lexi ngt on's Open Space and Recr eati on Pl an ︵2009︶: Pr o mot e publi c use of r ecr eati onal and open space
a mong a wi de vari et y of user t ypes wit h an Obj ecti ve f or pr ovi di ng access t o pr ogr a ms and f aciliti es f or r esi dent s wit h di sabiliti es i n co mpli ance
wit h ADA st andar ds.
- Par ker Meado w i s an i deal To wn-o wned pr opert y f or a uni ver sall y accessi bl e passi ve r ecr eati onal t r ail syst e m because:
1. It pr ovi des a deli ghtf ul nat ur al experi ence f or vi si t or s, i ncl udi ng a f or est, an open meado w, and a sceni c pond;
2. It i s easil y r eached fr o m t he i mmedi at el y adj acent Mi nut e man Bi ke way;
3. It i s near t he cent er of t o wn;
4. It possesses littl e i n t he way of gr ade changes; and
5. It al r eady i ncl udes a par ki ng ar ea t hat c an be upgr aded t o be suit abl e at a r easonabl e cost.
I n additi on, Par ker Meado w i s wit hi n r easonabl y cl ose pr oxi mit y t o t he Dougl as House, a r esi denti al f acilit y f or head i nj ur y vi cti ms wit h vari ous
mobilit y i mpai r ment s.
Impact if not completed:Lexi ngt on will conti nue t o off er mi ni mal open spac e pr operti es t hat possess barri er fr ee passi ve r ecr eati onal access t o me mber s of t he publi c
possessi ng physi cal, vi si on, audit or y or ot her li mit ati ons t hat pr ecl ude t he abilit y t o enj oy Lexi ngt on's open space r esour ces.
Goal 3, Secti on 8.1 of Lexi ngt on's Open Space and Recr eati on Pl an ︵2009︶, whi ch call s f or pr ovi di ng acc ess t o Lexi ngt on's open space
r esour c es i n co mpli ance wit h ADA st andar ds, will conti nue t o be un met.
Stakeholders:Conser vati on Di vi si on and Conser vati on Co mmi ssi on; Recr eati on Depart ment and Recr eati on Co mmitt ee; Co mmi ssi on on Di sabiliti es, and
citi zens possessi ng physi cal, vi si on, audit or y or ot her li mit ati ons who wi sh t o use Lexi ngt on's open space ar eas.
Timeframe:Phas e I i s pr oposed f or Fi scal Year 2015, wit h t he expect ati on t hat a c ost will be avail abl e t o sub mit t he f undi ng r equest
f or Phase II duri ng t he FY 2016 budget pr ocess. The pr eci se st art dat e f or Phase I depends upon t he c o mpl eti on of an
RFP pr ocess f or t he hi ri ng of a desi gn consult ant t o co mpl et e t he desi gn wor k.
Operating Budget Impact:
Replace. Freq:
0Years
11/27/2013 1:04:41 PM
FY2015 Comm. Development Capital Plan Page 10 December 4th, 2013
Project Name:Parker Meadow Accessible Trail Design and Construction Date:12-Sep-13
Submitted By:Karen Mullins/Karen Simmons Department:Community Development
Project ID Number:882
First Year Submission?
Priority 1
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-862-0500 x227 E-mail kmullins@lexingtonma.gov
Revision Date:12-Nov-13
Capital Funding Request
Long t er m mai nt enance of t he tr ail syst e m needs and cost s t o be det er mi ned as part of Phase I.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Maintenance Cycle
0 Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Phase I cost s ar e a r esult of di scussi ons wit h a desi gn pr of essi onal and si mil ar pr oj ect s i n ot her co mmuniti es. Phase II cost s t o be det er mi ned
upon co mpl eti on of Phase I.
Revolving Other
882
$0 $0 $0 $0 $0
$4,500 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$30,000 $0 $0 $0 $0
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $34,500 $0 $0 $0 $0
Totals
$0
$30,000
$0
$0
$4,500
$34,500
$34,500CPA Amt. Req.$0 $0 $0 $0
11/27/2013 1:04:42 PM
FY2015 Comm. Development Capital Plan Page 11 December 4th, 2013
Project Name:Historical Commission Inventory Forms for listed buildings Date:13-Sep-13
Submitted By:Karen Mullins (on behalf of the L Department:Community Development
Project ID Number:890
First Year Submission?
Priority 1
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-862-0500 x227 E-mail kmullins@lexingtonma.gov
Revision Date:14-Nov-13
Description of Project:Thi s r equest i s f or $35,000 t o hi r e a pr of essi onal pr eser vati oni st consult ant t o co mpl et e t he Massachusett s Hi st ori cal Co mmi ssi on i nvent or y f or ms
on 157 pr operti es t hat ar e li st ed as "pri orit y" on t he Lexi ngt on Hi st ori cal Co mmi ssi on's mast er li st of buil di ngs.Ther e ar e 157 pr operti es t hat ar e
li st ed by t he Lexi ngt on Hi st ori cal Co mmi ssi on as si gnifi cant based on vi sual r evi e w and have li st ed t he m as pri orit y but ar e pendi ng co mpl eti on
of f ull r esear ch and docu ment ati on.
Justification/Benefit:
I mpr ove cust o mer ser vi ce t o pr opert y o wner s and/or pot enti al buyer s of buil di ngs curr entl y li st ed on t he I nv ent or y by pr ovi di ng t he m wit h det ail ed
docu ment ati on as t o t he ar chit ect ur al and hi st ori cal si gni fi cance of t he buil di ng and i mport ance of pr es er vi ng. Pr ovi de a per manent det ail ed
r ecor d of ar chit ect ur al and hi st ori cal si gnifi cant buil di ngs t hat exi st ed i n t he To wn ︵ev en aft er de moliti on︶t o pr eser ve t he t o wn's i mport ant
hi st or y. I n additi on, t hi s i s an opport unit y t o r evi e w t he 157 pr operti es t hat ar e curr entl y li st ed on t he i nvent or y, but t hat ar e pr ovi si onal si nc e no
det ail ed r esear ch and docu ment ati on pr epar ed, t o make s ur e t hat t hey ar e i ndeed hi st ori call y si gnifi cant and shoul d be r et ai ned on t he i nv ent or y.
Furt her, t hi s pr oj ect coul d have t he pot enti al of r e movi ng pr ovi si onall y li st ed str uct ur es fr o m t he i nvent or y bas ed on det ail ed r esear ch.
Impact if not completed:The Co mmunit y Devel op ment Depart ment and Hi st ori cal Co mmi ssi on will conti nue t o l ack t he abilit y t o pr ovi de o wner s wit h t he det ail ed
hi st ori call y si gnifi cant docu ment ati on f or t hese pr ovi si onall y li st ed str uct ur es and will conti nue t o have t o s pend a si gnifi cant a mount of ti me wit h
o wner s expl ai ni ng and def endi ng t he pr oc ess wit hout t he necessar y back up. Furt her, o wner s will conti nue t o be f ustr at ed wit h t he pr ocess,
specifi call y when t hey l ear n t hei r str uct ur e i s li st ed but not gi ven a det ail ed r eason as t o why.
Capital Funding Request
Stakeholders:Pr opert y Owner s, Lexi ngt on Hi st ori cal Co mmi ssi on, Massachusett s Hi st ori cal Co mmi ssi on
Timeframe:TBD based on L HC and consult ant s schedul e
Operating Budget Impact:N/A
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
0
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
$200/i nvent or y f or m based on Mass Hi st ori cal Co mmi ssi on fi gur es as well as ad mi ni str ati ve cost s r el at ed t o notifi cati ons and posti ngs.
Revolving Other
890
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$35,000 $0 $0 $0 $0
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $35,000 $0 $0 $0 $0
Totals
$0
$35,000
$0
$0
$0
$35,000
$35,000CPA Amt. Req.$0 $0 $0 $0
11/27/2013 1:04:42 PM
FY2015 Comm. Development Capital Plan Page 12 December 4th, 2013
One-Time Recurring Total
(FY15 Only) (FY15 and future)
FY15 Request
10,500$ 10,500$
-$
-$
1,500$ 1,500$
Total 10,500$ 1,500$ 12,000$
Data Migration
Maintenance/Support
For New Hardware or Software
Item Requested
Item Description
Rationale (gains in productivity or efficiency that will result)
FY2015 Technology Request Form
Multifunction Printer
Acquisition
Training
7000 Community Development
7120 Regulatory Support
Department
Division
Estimated Costs
This request is to replace the plotter within the Community Development Department with a multifunction printer to
serve the Town Office Building with large format printing, copying, and scanning capabilities.
The existing plotter, which only provides for large format printing, is approaching ten years old and is beginning to
fail requiring replacement. Further, when DPW administration, including engineering, moved to 201 Bedford Street,
the Community Development and Planning Departments lost the ability to copy large format plans, which adversely
impacted customer service and response. By replacing this printer device with a multifunction printer, the Town
Office Building can provide enhanced customer service, both internally and externally, by providing the following:
ability to scan large format hard copies into an electronic format for improved public records information sharing as
well as to aid in the comprehensive implementation of the ViewPermit software to streamline and improve the
efficiencies of the permit processes; the ability to continue printing large format GIS plans or Laserfiche stored
development plans as needed by staff and the public; and the ability to copy hard copy plans as needed by staff and
the public.
Request Number
1 1of
Economic Development Requested Budget
Fiscal Year 2015
Submitted by:
Melisa Tintocalis, Economic Development
Director
Board of Selectmen Presentation
December 4th, 2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 7000 Community Development
Budget Overview:
Program Improvement Requests
Division FY 2015
NONE -$
Sub-total 7310 by request -$
Compensation
Benefits
Expenses
Sub-total 7310 by Category -$
Subprogram: 7310 Economic Development
Departmental Goals:
The new Economic Development Director joined the Town in early 2012, charged with continuing to strengthen the
community's economic base by developing and implementing policies and projects that nurture small businesses as well as
encourage larger commercial investment and growth.
The coming year's goals are to:
1) "Reboot" the Center Parking Initiative designed to improve the parking conditions with the goal being to cultivate positive
perceptions of parking in the Center by businesses and visitors;
2) Lead efforts to support new investment along Hartwell Avenue; and
3) Continue to serve as a resource and offer technical assistance as an ombudsman for all businesses and entrepreneurs
through the permitting process.
Economic Development Office: The Economic Development Office is proposing a level-serivces budget, with an overall
$4,123 or 3.31% increase in the General Fund budget.
Mission:
The Economic Development Office encourages appropriate commercial growth and fosters the prosperity of businesses in the
Town's commercial areas. The Office also conducts research and outreach to suggest policies and programs to improve our
commercial areas. The Office also serves as a liason for developers and new tenants going through the zoning and permitting
processes.
Summary Page 1 12/2/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 7000 Community Development
Budget Summary
FY 2012 FY 2013 FY 2014 FY2015 Dollar Percent
Funding Sources Actual Actual Estimated Estimated Increase Increase
Tax Levy 31,184$ 81,441$ 86,699$ 89,722$ 3,023$ 3.49%
Total 7310 Economic Development 31,184$ 81,441$ 86,699$ 89,722$ 3,023$ 3.49%
FY 2012 FY 2013 FY 2014 FY2015 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Increase Increase
Compensation 28,623$ 75,982$ 79,149$ 81,122$ 1,973$ 2.49%
Expenses 2,561$ 5,458$ 7,550$ 8,600$ 1,050$ 13.91%
Total 7310 Economic Development 31,184$ 81,441$ 86,699$ 89,722$ 3,023$ 3.49%
FY 2012 FY 2013 FY 2014 FY2015 Dollar Percent
Program Summary Actual Actual Appropriation Request Increase Increase
Total 7310 Economic Development Office 31,184$ 81,441$ 86,699$ 89,722$ 3,023$ 3.49%
Total 7310 Economic Development 31,184$ 81,441$ 86,699$ 89,722$ 3,023$ 3.49%
FY 2012 FY 2013 FY 2014 FY2015 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Increase Increase
Salaries & Wages 28,623$ 75,982$ 79,149$ 81,122$ 1,973$ 2.49%
Overtime -$ -$ -$ -$ -$ -
Personal Services 28,623$ 75,982$ 79,149$ 81,122$ 1,973$ 2.49%
Contractual Services 687$ 2,670$ 5,550$ 6,100$ 550$ 9.91%
Utilities -$ -$ -$ -$ -$ -
Supplies 1,874$ 2,788$ 2,000$ 2,000$ -$ 0.00%
Small Capital -$ -$ -$ 500$ 500$ -
Expenses 2,561$ 5,458$ 7,550$ 8,600$ 1,050$ 13.91%
Total 7310 Economic Development 31,184$ 81,441$ 86,699$ 89,722$ 3,023$ 3.49%
Subprogram: 7310 Economic Development
Summary Page 2 12/2/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 7000 Subprogram:7310 Economic Development Office
Community Development
Authorized/Appropriated Staffing FY 2012 FY 2013 FY 2014 FY2015
Budget Budget Budget Request
Economic Development Director 1 1
11
Total FT/PT 1FT 1FT 1FT 1FT
Authorized Staffing Page 3 12/2/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:7000 Community Development
Element:7310 Economic Development Office
Budget Description:
Budget Data (by Object Code)
Object Description FY 2012 FY 2013 FY 2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 REGULAR WAGES 28,623$ 75,982$ 79,149$ 81,122$ 1,973$ 2.49%
Sub-total Compensation 28,623$ 75,982$ 79,149$ 81,122$ 1,973$ 2.49%
52110 CONTRACTUAL SERVICES -$ -$ -$ -$ -$ -
52111 PRINTING/FORMS 237$ 154$ 100$ 100$ -$ 0.00%
52120 PROFESSIONAL SERVICES -$ 1,500$ 3,500$ 3,500$ -$ 0.00%
52125 ADVERTISING -$ 67$ 400$ 400$ -$ 0.00%
52183 MILEAGE -$ 377$ 50$ 100$ 50$ 100.00%
52185 POSTAGE & MAILING 48$ -$ -$ -
52186 PROFESSIONAL DEVELOPMENT -$ -$ -$ -$ -
52187 TRAVEL 80$ -$ -$ -$ -
52188 SEMINARS 370$ 524$ 1,500$ 2,000$ 500$ 33.33%
54100 SUPPLIES 321$ 1,574$ 500$ 500$ -$ 0.00%
54111 OFFICE SUPPLIES 419$ 694$ -$ -
54113 MEMBERSHIP/DUES 1,135$ 520$ 1,500$ 1,500$ -$ 0.00%
54500 SMALL EQUIPMENT -$ -$ -$ -$ -
54706 OFFICE EQUIPMENT -$ -$ -$ 500$ 500$ -
Sub-total Expenses 2,561$ 5,458$ 7,550$ 8,600$ 1,050$ 13.91%
Total 7310 Economic Development Office 31,184$ 81,441$ 86,699$ 89,722$ 3,023$ 3.49%
Subprogram: 7310 Economic Development
The total budget is increasing by $3,023 or 3.49%. This includes a $1,973 or 2.49% increase in compensation, which is the result of a step
increase due to contractual obligations, and a $1,050 or 13.9% increase in expenses. It also includes a $500 increase for office equipment
to purchase a high-speed desktop scanner and digital filing system for business cards and documents. In addition, $500 was added to
seminars allowing for improved participation in economic development training/education outside Massachusetts.
The Office serves to foster growth in the Town’s commercial tax base and maintain a positive relationship with local businesses by serving
as a liaison to businesses and to encourage business retention and expansion by providing information, technical assistance and help with
meeting local land use regulations.
Economic Development Page 4 12/2/2013
Recreation Department Requested Budget
Fiscal Year 2015
Submitted by:
Karen Simmons, Recreation Director
Board of Selectmen Presentation
December 4th, 2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 5000 Culture & Recreation
Budget Overview:
Departmental Initiatives:
Program Improvement Requests
Division FY 2015
NONE Request
Sub-total 5200 by request -$
Compensation -$
Benefits -$
Expenses
Sub-total 5200 by Category -$
Subprogram: 5200 Recreation
3. Assist with the usage and programming for the Lexington Community Center (39 Marrett Road).
Mission: The Lexington Recreation Department strives to provide affordable, quality programs meeting the needs of the community. We are
committed to providing quality recreation services that are educational, fun and rewarding. The Recreation Department promotes participation
by all Lexington citizens in diverse, interesting and high quality recreational and leisure opportunities in safe, accessible and well-maintained
Park and Recreation facilities.
2. Manage Active Recreation Construction Projects:
• Projects pending approval for FY2015 funding
• Phase I and II of the Marrett Road Stormwater Mitigation Project
• Phase III of the Center Playfields Drainage Project
• Sutherland Park athletic field renovation
• Lincoln Park Field #1 synthetic turf replacement
• Dredge Irrigation Pond at Pine Meadows
• Skatepark renovation
1. Implementation of the Recreation Strategic Plan.
5. Develop and facilitate Customer Service training to all seasonal staff.
4. Assist in updating the Open Space and Recreation Plan.
Recreation is requesting a level service budget. The requested FY15 operating budget is $2,078,743 including debt and indirect transfers, and
reflects an increase of $64,303 or 3.19% from the FY14 appropriation. The significant changes include:
* Compensation is increasing by 1.27% due to contractually obligations
* Expenses are increasing 5% due to contractual adjustments and an increase in the water usage at the Town Pool Complex.
* The Indirect contribution to General Government reflects estimated increase of 2.19% pending an update to the Indirect Cost Analysis by the
Finance Department
Since 1991, the Lexington Recreation Department has operated as an Enterprise Fund whereby program and facility fees cover the cost of
operations. As such, the Recreation Department operating budget may increase or decrease year to year to meet changes in enrollment
and facility use demands. The Director of Recreation, through the Recreation Committee, sets fees with the approval of the Board of
Selectmen. The Recreation operating budget supports staff who manage and deliver recreation programs along with the supplies needed
to operate those programs. Revenue generated through the Recreation Enterprise (Recreation and Pine Meadows Golf Club) helps fund
Capital Improvement Projects and financially supports other Town services including those provided by the Department of Public Works to
the aquatic facilities, tennis courts and golf course. In FY2015, Recreation is contributing $233,600 to cover the cost of Recreation
employee benefits and indirect services provided to Recreation by other town departments. The Fund also contributes $100,000 towards
the debt payment for Lincoln Park. In FY13, Recreation provided 35 Lexington families with 77 individual program scholarships totaling
$5,209.
Recreation Summary page 1 11/27/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 5000 Culture & Recreation
Budget Summary
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Funding Sources (All Funds) Actual Actual Estimated Estimated Increase Increase
Tax Levy -$ -$ -$ -$ - -
Enterprise Funds -$ -$ -$ -$ - -
Retained Earnings 375,000$ 375,000$ 375,000$ 375,000$ -$ 0.00%
User Charges 1,156,437$ 1,158,512$ 817,540$ 1,256,843$ 64,303$ 7.87%
Golf User Charges 756,007$ 741,216$ 816,800$ 816,800$ -$ 0.00%
Bond Premiums & Proceeds -$ -$ -$ -$ 0.00%
Investment Income 5,100$ 4,391$ 5,100$ 5,100$ -$ 0.00%
Free Cash -$ -$ -$ -$ -$ -
Total 5200 Recreation 2,292,544$ 2,279,119$ 2,014,440$ 2,078,743$ 64,303$ 3.19%
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Appropriation Summary (All Funds)Actual Actual Appropriation Request Increase Increase
Compensation 594,026$ 619,845$ 677,799$ 686,384$ 8,585$ 1.27%
Expenses 932,667$ 907,366$ 1,008,041$ 1,058,759$ 50,718$ 5.03%
Debt Service 131,500$ 130,600$ 100,000$ 100,000$ -$ 0.00%
Indirect Costs (Trans. to Gen. Fund) 213,600$ 223,600$ 228,600$ 233,600$ 5,000$ 2.19%
Total 5200 Recreation 1,871,793$ 1,881,411$ 2,014,440$ 2,078,743$ 64,303$ 3.19%
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Program Summary (All Funds)Actual Actual Appropriation Request Increase Increase
Total 5210 Recreation 1,155,189$ 1,174,143$ 1,249,605$ 1,286,428$ 36,823$ 2.95%
Total 5220 Pine Meadows 503,004$ 483,668$ 536,235$ 558,715$ 22,480$ 4.19%
Indirect Costs 213,600$ 223,600$ 228,600$ 233,600$ 5,000$ 2.19%
Total 5200 Recreation 1,871,793$ 1,881,411$ 2,014,440$ 2,078,743$ 64,303$ 3.19%
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Object Code Summary (All Funds)Actual Actual Appropriation Request Increase Increase
Salaries & Wages 594,026$ 619,845$ 677,799$ 686,384$ 8,585$ 1.27%
Overtime -$ -$ -$ -$ -$ 0.00%
Personal Services 594,026$ 619,845$ 677,799$ 686,384$ 8,585$ 1.27%
Contractual Services 801,159$ 795,204$ 860,896$ 893,719$ 32,823$ 3.81%
Utilities 51,540$ 48,849$ 55,475$ 72,225$ 16,750$ 30.19%
Supplies 71,555$ 59,216$ 84,320$ 85,465$ 1,145$ 1.36%
Small Capital 8,412$ 4,097$ 7,350$ 7,350$ -$ 0.00%
Expenses 932,667$ 907,366$ 1,008,041$ 1,058,759$ 50,718$ 5.03%
Debt 131,500$ 130,600$ 100,000$ 100,000$ -$ 0.00%
Indirect 213,600$ 223,600$ 228,600$ 233,600$ 5,000$ 2.19%
Total 5200 Recreation 1,871,793$ 1,881,411$ 2,014,440$ 2,078,743$ 64,303$ 3.19%
Subprogram: 5200 Recreation
Recreation Summary page 2 11/27/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 5000 Culture & Recreation
Authorized/Appropriated Staffing FY 2012 FY 2013 FY 2014 FY 2015
Budget Budget Budget Request
1111
Assistant Director 1111
Municipal Clerk 1.34 1.34 1.34 1.34
Administrative Assistant 1111
Recreation Supervisor 1111
Seasonal (Part Time)175+/- 175+/- 175+/- 175+/-
Total FTE 5.34 FTE + Sea. 5.34 FTE + Sea. 5.34 FTE + Seasonal 5.34 FTE + Seasonal
Total 5(FT)/»175(PT)5.34(FT)/»175(PT)5.34(FT)/»175(PT)5.34 FTE + Seasonal
Explanatory Notes:
Subprogram: 5200 Recreation
Director of Recreation
The funding requested is for five (5) full time staff, one (1) part-time staff and approximately 175 part time seasonal
employees to run recreation programs and manage recreation facilities in Lexington.
Authorized Staffing page 3 11/27/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 5000 Culture & Recreation
Element:5210 Recreation
Budget Description:
Budget Data (by Object Code)
FY 2012 FY 2013 FY 2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 REGULAR WAGES 320,768$ 332,296$ 348,368$ 356,999$ 8,631$ 2.48%
51120 OTHER COMP -$ -$ 1,000$ 1,000$ -$ 0.00%
51130 OVERTIME -$ -$ -$ -$ -$ -
51144 LONGEVITY 4$ 200$ 200$ 200$ -$ 0.00%
51150 REGULAR PART-TIME WAGES -$ 9,360$ 9,802$ 9,756$ (46)$ -0.46%
51151 SEASONAL PART-TIME WAGES 272,255$ 276,990$ 317,429$ 317,429$ (0)$ 0.00%
51512 STIPENDS 1,000$ 1,000$ 1,000$ 1,000$ -$ 0.00%
Sub-total Compensation 594,026$ 619,845$ 677,799$ 686,384$ 8,585$ 1.27%
52110 CONTRACTUAL SERVICES 242,489$ 236,026$ 254,600$ 260,100$ 5,500$ 2.16%
52111 PRINTING/FORMS 15,326$ 10,431$ 16,350$ 16,350$ -$ 0.00%
52118 12,449$ 11,683$ 15,430$ 16,330$ 900$ 5.83%
52120 PROFESSIONAL SERVICES 7,748$ 26,015$ 7,725$ 8,025$ 300$ 3.88%
52141 FACILITIES SERVICE AND REPAIR 12,239$ 11,002$ 14,150$ 14,150$ -$ 0.00%
52142 EQUIP-SERVICE & REPAIR 10,459$ 11,362$ 15,000$ 17,000$ 2,000$ 13.33%
52152 EQUIPMENT RENTAL -$ -$ -$ -$ -$ -
52182 LEASE AGREEMENTS 3,041$ 3,730$ 3,207$ 1,600$ (1,607)$ -50.11%
52183 283$ 587$ 750$ 800$ 50$ 6.67%
52184 BINDING & ARCHIVING -$ -$ -$ -$ -$ -
52185 POSTAGE & MAILING 7,042$ 7,403$ 8,000$ 8,000$ -$ 0.00%
52186 PROF DEV & TRAINING 3,013$ 4,731$ 5,650$ 10,000$ 4,350$ 76.99%
52187 66$ 12$ 1,950$ 850$ (1,100)$ -56.41%
52188 SEMINARS/WORKSHOPS/CONFERENCES 1,762$ 947$ 4,600$ 4,600$ -$ 0.00%
52190 SOFTWARE MAINTENANCE 2,121$ 2,145$ 3,024$ 2,974$ (50)$ -1.65%
52200 RECREATION UTILITIES -$ -$ -$ -$ -$ -
52201 ELECTRICITY 42,710$ 42,889$ 45,100$ 45,100$ -$ 0.00%
52202 OIL HEATING 1,761$ 1,200$ 2,100$ 2,100$ -$ 0.00%
52204 WATER/SEWER 3,200$ 1,027$ 3,800$ 20,000$ 16,200$ 426.32%
52206 TELEPHONE 1,526$ 1,593$ 1,500$ 2,050$ 550$ 36.67%
52207 CELLPHONE/PAGERS 674$ 702$ 750$ 750$ -$ 0.00%
54100 25,655$ 18,455$ 24,105$ 23,800$ (305)$ -1.27%
54111 OFFICE SUPPLIES 1,947$ 1,280$ 1,900$ 1,900$ -$ 0.00%
54113 MEMBERSHIP/DUES/LICENSES & SUB 924$ 799$ 1,265$ 1,265$ -$ 0.00%
54160 CLOTHING & SAFETY EQUIPMENT 16,055$ 16,492$ 17,900$ 20,300$ 2,400$ 13.41%
54161 CHEMICALS & CLEANING SUPPLIES 16,738$ 13,040$ 17,000$ 17,000$ -$ 0.00%
54166 TOOLS/LUMBER/HARDWARE SUPPLIES 434$ 146$ 1,700$ 1,000$ (700)$ -41.18%
54172 LANDSCAPING SUPPLIES & MATERIALS -$ -$ 3,250$ 3,000$ (250)$ -7.69%
54500 SMALL EQUIPMENT -$ -$ -$ -$ -$ -
54703 PC SOFTWARE -$ -$ -$ -$ -$ -
54706 OFFICE EQUIPMENT -$ -$ 1,000$ 1,000$ -$ 0.00%
54707 -$ -$ -$ -$ -$ -
Sub-total Operating Expenses 429,662$ 423,698$ 471,806$ 500,044$ 28,238$ 5.99%
59100 LT DEBT PRINCIPAL 130,000$ 130,000$ 100,000$ 100,000$ -$ 0.00%
59150 LT DEBT INTEREST 1,500$ 600$ -$ -$ -$ 0.00%
Sub-total Debt 131,500$ 130,600$ 100,000$ 100,000$ -$ 0.00%
Total 5210 Recreation 1,155,189$ 1,174,143$ 1,249,605$ 1,286,428$ 36,823$ 2.95%
Object Description
Subprogram: 5200 Recreation
DETAILS
MILEAGE
TRAVEL
VEHICLES
SUPPLIES
The Lexington Recreation Department is submitting a level service budget. The Recreation operating budget supports staff that
plan, schedule, coordinate, manage and deliver recreation programs along with the supplies needed to operate these programs
and facilities. The budget also supports neighborhood parks and playgrounds.
The Recreation element reflects a total increase of $36,823 or 2.95%.
Compensation reflects an increase of 1.27% driven by employee contractual obligations.
Expenses reflect an increase of 5.99% due to contractual adjustments and an increase in water usage at the Town Pool.
Contractual Services are increasing by $5,500 or 2.16% due to increasing vendor costs. Equipment Service and Repair is
increasing by $2,000 or 13.33% due to increased repairs at the aquatic facilities. Water and Sewer is increasing by $16,200 or
426.32% due to a potential leak at the Town Pool. Staff are actively trying to isolate the leak in order to repair by this summer.
Clothing and Safety Equipment is increasing $2,400 or 13.41% due to increased participant program numbers and uniform
costs. Professional Development and Training is increasing by $4,350 or 76.99% due to full time staff tuition reimbursement
costs.
Recreation page 4 11/27/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 5000 Culture & Recreation
Element:5210 Pine Meadows Golf Club
Budget Description:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
52110 CONTRACTUAL SERVICES 450,310 443,229$ 468,960$ 491,440$ 22,480$ 4.79%
52118 -$ -$ -
52120 PROFESSIONAL SERVICES 3,300$ 4,600$ 5,000$ 5,000$ -$ 0.00%
52141 FACILITIES SERVICE AND REPAIR 5,000$ -$ 5,000$ 5,000$ -$ 0.00%
52142 EQUIP-SERVICE & REPAIR 3,462$ (1,950)$ 6,000$ 6,000$ -$ 0.00%
52152 EQUIPMENT RENTAL 1,200$ -$ 1,500$ 1,500$ -$ 0.00%
52182 LEASE AGREEMENTS 17,941$ 20,364$ 18,000$ 18,000$ -$ 0.00%
52187 414$ 790$ 1,000$ 1,000$ -$ 0.00%
52188 SEMINARS/WORKSHOPS/CONF. 1,496$ 2,098$ 5,000$ 5,000$ -$ 0.00%
52200 -$ -$ -$ -$ -
52206 TELEPHONE -$ -$ -$ -$ -
52207 CELLPHONE/PAGERS 600$ 624$ 600$ 600$ -$ 0.00%
52208 1,068$ 813$ 1,625$ 1,625$ -$ 0.00%
54100 6,544$ 8,611$ 9,000$ 9,000$ -$ 0.00%
54113 MEMBERSHIPS 649$ 364$ 1,200$ 1,200$ -$ 0.00%
54172 LANDSCAPING SUPPLIES & MATERIALS 2,580$ -$ 4,000$ 4,000$ -$ 0.00%
54174 VEHICLE PARTS & SUPPLIES 29$ 29$ 3,000$ 3,000$ -$ 0.00%
54500 SMALL EQUIPMENT 8,412$ 4,097$ 6,350$ 6,350$ -$ 0.00%
Sub-total Expenses 503,004$ 483,668$ 536,235$ 558,715$ 22,480$ 4.19%
Total 5220 Pine Meadows 503,004$ 483,668$ 536,235$ 558,715$ 22,480$ 4.19%
Subprogram: 5200 Recreation
SUPPLIES
UTILITIES
GASOLINE
DETAILS
TRAVEL
Object Description
The Town contracts with a professional golf management and maintenance company to oversee the operations at the Pine
Meadows Golf Club. The budget and management contract is administered and overseen by the Director of Recreation. The
Director of Recreation works in partnership with the Superintendent of Public Grounds to facilitate day-to-day operations and
market the golf course. The Director of Recreation works closely with the Recreation Committee in recommending policy and
establishing fees. A full-time professional golf course superintendent maintains the course and a golf professional provides a
full scope of programs, including lessons, youth clinics, golf leagues and a snack bar. In May 2009, Pine Meadows began to
accept credit cards.
New England Golf Corporation (NEGC) began its current contract on January 1, 2009 which is scheduled to expire on
December 31, 2013. The golf course contract is currently out to bid. NEGC has managed the facility since 1996. This budget
reflects a projected increase in the management contract.
The budget reflects an increase of $22,480 or 4.19% due to anticipated contractual adjustments.
Pine Meadows page 5 11/27/2013
Recreation FY2015 Five Year Capital PlanFY 2015 FY 2016 FY 2017 FY 2018 FY 2019TOTALS278 Athletic Facility Lighting-$ 287,552$ -$ -$ 483,150$ 770,702$ 280 Pine Meadows Improvements-$ -$ 275,000$ -$ 75,000$ 350,000$ 282 Park and Playground Improvements65,000$ 65,000$ 65,000$ 65,000$ 65,000$ 325,000$ 283 Town Pool Renovation-$ -$ 1,188,308$ -$ -$ 1,188,308$ 518 Park Improvements - Athletic Fields100,000$ 110,000$ 75,000$ 150,000$ 210,000$ 645,000$ 519 Pine Meadows Equipment51,000$ 65,000$ -$ -$ -$ 116,000$ 530 ADA Accessibility Study-$ 60,000$ -$ -$ -$ 60,000$ 532 Park Improvements- Hard Court Resurfacing85,000$ 55,000$ 55,000$ 60,000$ -$ 255,000$ 732 Center Track and Field Reconstruction-$ -$ -$ 3,000,000$ -$ 3,000,000$ 848 Lincoln Park Field Improvements620,000$ 620,000$ -$ -$ -$ 1,240,000$ 880 Parker Meadow Accessible Trail Construction-$ -$ -$ -$ -$ -$ 893 Recreation Site Assessment of Potential Land Acquisition-$ -$ -$ -$ -$ -$ RECREATION TOTAL921,000$ 1,262,552$ 1,658,308$ 3,275,000$ 833,150$ 7,950,010$ FY2015 Recreation Capital PlanPage 6December 4th, 2013
Project Name:Park and Playground Improvements Date:30-Aug-05
Submitted By:Chris Filadoro Department:Recreation
Project ID Number:282
First Year Submission?
Priority 4
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-274-8355 E-mail cfiladoro@lexingtonma.gov
Revision Date:15-Aug-13
Description of Project:The Recr eati on Co mmitt ee r equest s $65,000 t o r enovat e t he pl aygr ound equi p ment at Garfi el d Pl aygr ound, l ocat ed on Garfi el d Str eet. The
i mpr ove ment s will i ncl ude constr ucti on of a ne w pl ay str uct ur e, ne w s wi ng set, i nst all ati on of appr opri at e s af et y surf aci ng under and ar ound t he
pl aygr ound str uct ur e and s wi ngs, and ne w sit e a meniti es such as si gnage, par k benches and tr ash barr el s.
Pr oposed f ut ur e pr oj ect s:
FY2016- $65,000 t o updat e and r epl ace t he pl aygr ound equi p ment at Mar vi n Par k l ocat ed on Morri s Str eet.
FY2017- $65,000 t o updat e and r epl ace t he pl aygr ound equi p ment at Sut herl and Par k whi ch i s l ocat ed on Sut herl and
Road.
FY2018 - $65,000 t o updat e and r epl ac e t he pl aygr ound equi p ment at Ri ndge Par k whi ch i s l ocat ed on Ri ndge Str eet.
FY2019- $65,000 t o r epl ace and updat e t he s wi ngs and sit e a meniti es at t he Bo w Str eet Par k and updat e and r epl ace pl aygr ound equi p ment at
Fr ankli n.
The pr oposed pr oj ect s will r enovat e and r ehabilit at e exi sti ng saf et y surf aci ng and det eri or ati ng equi p ment so t hat all sit es will be i n co mpli ance
wit h Consu mer Pr oduct Saf et y Co mmi ssi on ︵CPSC︶, A meri can Soci et y f or Testi ng and Mat eri al s ︵AST M︶ and t he A meri cans wit h
Di sabiliti es Act ︵ADA︶ st andar ds and gui deli nes.
Justification/Benefit:The pl ay equi p ment at Garfi el d i s out dat ed and still has a sand s af et y surf ace whi ch needs t o be r epl ac ed. It i s used by t he nei ghbor hood and
chil dr en wat chi ng Littl e League ga mes. Thi s pl aygr ound needs t o co mpl y wit h CPSC, AST M and ADA st andar ds.
Impact if not completed:The curr ent equi p ment, use zones, and surf aci ng do not co mpl y wit h CPSC, AST M or ADA st andar ds. As t he equi p ment conti nues t o age and
det eri or at e, mor e fr equent i nspecti ons, r epai r s and equi p ment r e mov al will be needed t o ensur e t hat t he user s ar e saf e. Thi s i s neit her cost
eff ecti ve nor effi ci ent.
Capital Funding Request
Stakeholders:Resi dent s, DP W, Recr eati on, conser vati on
Timeframe:spri ng 2014
Operating Budget Impact:no i mpact t o t he oper ati ng budget
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
20
Maintenance Cycle
1
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Revolving Other
282
$20,000 $20,000 $20,000 $20,000 $20,000
$3,000 $3,000 $3,000 $3,000 $3,000
$42,000 $42,000 $42,000 $42,000 $42,000
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $65,000 $65,000 $65,000 $65,000 $65,000
Totals
$0
$0
$100,000
$210,000
$15,000
$325,000
$65,000CPA Amt. Req.$65,000 $65,000 $65,000 $65,000
11/27/2013 12:44:32 PM
FY2015 Recreation Capital Plan Page 7 December 4th, 2013
Project Name:Park and Playground Improvements Date:30-Aug-05
Submitted By:Chris Filadoro Department:Recreation
Project ID Number:282
First Year Submission?
Priority 4
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-274-8355 E-mail cfiladoro@lexingtonma.gov
Revision Date:15-Aug-13
The c ost pr oj ecti ons ar e based on si mil ar r enovati on pr oj ect s and fr o m esti mat es by Landscape St r uct ur es.
11/27/2013 12:44:32 PM
FY2015 Recreation Capital Plan Page 8 December 4th, 2013
Project Name:Park Improvements - Athletic Fields Date:15-Sep-06
Submitted By:Chris Filadoro Department:Recreation
Project ID Number:518
First Year Submission?
Priority 2
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-274-8355 E-mail cfiladoro@lexingtonma.gov
Revision Date:15-Aug-13
Description of Project:Thi s i s an ongoi ng multi -year capit al pr ogr a m t o addr ess saf et y and pl ayabilit y concer ns and t o pr ovi de adequat e & saf e fi el d conditi ons f or
nei ghbor hood f a mili es, r ecr eati on, and school pr ogr a ms. The FY2015 budget r equest i s f or $100,000 t o r enovat e t he multi pur pose fi el d at
Cl ar ke. The l ast r enovati on on t hi s fi el d was i n 2000. The Publi c Wor ks Depart ment over sees t he mai nt enance of t he school and t o wn at hl eti c
f aciliti es. The To wn of Lexi ngt on at hl eti c fi el ds see excessi ve use and ti mel y r enovati ons and r epl ac e ment ar e criti cal t o pr ovi de saf e and
pl ayabl e fi el ds f or all user gr oups. The Cl ar ke Multi pur pose fi el d will be l aser gr aded and will be cr o wned f or pr oper dr ai nage. The pr oj ect will
al so i ncl ude sit e a meniti es suc h as si gnage, tr ash barr el s and benches.
Pr oposed f ut ur e r enovati ons will i ncl ude t urf, dr ai nage, i rri gati on ︵wher e appli cabl e︶, and sit e a meniti es ︵benc hes, backst ops, et c.︶:
FY2016 - $110,000- Ada ms Soccer fi el d r enov ati on will i ncl ude t urf, dr ai nage, and sit e a meniti es.
FY2017- $75,000- Li ncol n Par k Soft ball Fi el d r enovati on will i ncl ude t urf, dr ai nage, i rri gati on and r epl aci ng t he backst op.
FY2018 - $150,000 Ne w i n-gr ound i rri gati on syst e ms at t he Hasti ngs, Bo w man and Fr ankli n.
FY2019 - $210,000 - Harri ngt on Baseball and Soft ball Fi el ds and Co mput eri zed Irri gati on Contr ol s f or all i n-gr ound syst e ms.
Justification/Benefit: Saf et y f or all parti ci pant s i s t he maj or concer n and i mpr ovi ng upon t he saf et y of t he fi el ds i s t he maj or benefit t o all user s. The To wn of
Lexi ngt on at hl eti c fi el ds ar e const antl y used by r ecr eati on, school, yout h, and adult gr oups. They ar e i n need of maj or r epai r s t hat cannot be
co mpl et ed wit hi n t he oper ati ng budget. Ther e ar e saf et y i ssues wit h f ault y backst ops, uneven t urf, uneven i nfi el d ar eas, and dr ai nage. The
benefit woul d be t o r enovat e t he fi el ds t o a conditi on wher e t hey will be saf e, pl ayabl e, and mor e easil y mai nt ai ned.
Impact if not completed:The i mpact of not appr ovi ng t hi s r equest i s a c onti nui ng det eri or ati on of t he fi el ds whi ch may l ead t o i nj uri es and cancell ati on of ga mes. Thi s will
i mpact t he School t ea ms, yout h l eagues, adult l eagues, and Recr eati on pr ogr a ms and aff ect t he qualit y of lif e i n Lexi ngt on.
Capital Funding Request
Stakeholders:Resi dent s, non-r esi dent s, School pr ogr a ms, Yout h League pr ogr a ms, Adult pr ogr a ms, DP W, Recr eati on Depart ment, Conser vati on
Timeframe:Devel op specifi cati ons aft er To wn Meeti ng appr oval and perf or m r enovati ons begi nni ng Jul y 2014.
Operating Budget Impact:DP W and Recr eati on st aff hour s, equi p ment and mat eri al s cost s shoul d decr ease wit h i mpr oved fi el d conditi ons t hat will r equi r e r outi ne
mai nt enance and not e mer gency r epai r s.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
10
Maintenance Cycle
1
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Revolving Other
518
$85,000 $95,000 $60,000 $145,000 $140,000
$2,000 $2,000 $3,000 $5,000 $5,000
$3,000 $3,000 $2,000 $0 $55,000
$0 $0 $0 $0 $0
$10,000 $10,000 $10,000 $0 $10,000
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $100,000 $110,000 $75,000 $150,000 $210,000
Totals
$0
$40,000
$525,000
$63,000
$17,000
$645,000
$100,000CPA Amt. Req.$110,000 $75,000 $145,000 $210,000
11/27/2013 12:44:32 PM
FY2015 Recreation Capital Plan Page 9 December 4th, 2013
Project Name:Park Improvements - Athletic Fields Date:15-Sep-06
Submitted By:Chris Filadoro Department:Recreation
Project ID Number:518
First Year Submission?
Priority 2
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-274-8355 E-mail cfiladoro@lexingtonma.gov
Revision Date:15-Aug-13
Basis of Cost Projection:
Cost pr oj ecti ons ar e bas ed on si mil ar past pr oj ect s and i nf or mati on fr o m vendor s and ar chit ect s.
11/27/2013 12:44:32 PM
FY2015 Recreation Capital Plan Page 10 December 4th, 2013
Project Name:Pine Meadows Equipment Date:11-Aug-08
Submitted By:Karen Simmons Department:Recreation
Project ID Number:519
First Year Submission?
Priority 5
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-862-0500 x262 E-mail ksimmons@lexingtonma.gov
Revision Date:12-Nov-13
Description of Project:FY2015 ︲ Pur chase a Tor o Aer at or f or $26,000 and a Tor o Utilit y vehi cl e f or $25,000.
Tor o Pr o Cor e 648- will r epl ace t he Tor o aer at or t hat was pur chased i n 2000 as well as t he Ryan Gr eensai r e 24 pur chased i n 2003. The ne w
Tor o Aer at or will be used t o aer at e t he t ees, gr eens, coll ar s and apr ons duri ng t he season. The gr eens ar e done t hr ee ti mes per year and t he
ot her ar eas i n t he spri ng and f all.
The Tor o Utilit y vehi cl e will r epl ac e a 1990 Cush man Utilit y vehi cl e. The Tor o Wor k man i s used on a dail y basi s f or all pr oj ect s on t he golf cour s e
and mai nt enance i ncl udi ng t opdr essi ng of t he gr eens, t ees, coll ar s and apr ons, spr ayi ng t he gr eens, t ees, coll ar s and apr ons and f ai r ways,
f ertili zi ng t he golf cour se f ai r ways and r ough, hauli ng mat eri al f or bunker r epai r.
FY2016 Tor o Gr ounds Mast er 4500 D mo wer t o r epl ace t he exi sti ng 2007 Tor o Gr ounds Mast er. The machi ne i s used a mi ni mu m of f our ti mes
per week t o cut t he ar eas of t he r ough t hr oughout t he golf c our se. The lif e expect ancy of golf cour se mo wer s av er age 7 year s. The cost of t hi s
mo wer i s esti mat ed at $65,000. Ne w e mi ssi on r egul ati ons i ncr eased t he cost of t he mo wer by over $8,000 fr o m F Y2014 pr oj ecti ons. Equi p ment
needs f or FY2017 t hr u FY2019 ar e curr entl y bei ng r evi e wed and TBD.
Justification/Benefit:The aer ati on equi p ment t hat i s bei ng r epl aced i s obsol et e and beyond t hei r usef ul li ves. The ne w Tor o Pr o Cor e 648 has si gnifi c ant i mpr oved
perf or mance, speed and t ec hnol ogy t hat will all o w us t o aerif y t he ar eas f ast er wit h much i mpr oved r esult s. For t he past t hr ee year s t he
manage ment co mpany has been usi ng t hei r o wn Pr o Cor e 648 t o do all t he aerifi cati on at Pi ne Meado ws. It woul d not make econo mi c sense t o
have an out si de contr act or perf or m t he wor k as t he ti mi ng and scheduli ng i s criti cal and t he cost woul d be si gnifi cantl y mor e t han pur chasi ng t he
equi p ment over i t s esti mat ed li f e of t wel ve year s.
The Cush man Utilit y Vehi cl e i s fift een year s ol d and beyond it s us ef ul lif e. I n additi on, t he Cush man i s a t hr ee wheel vehi cl e and t her e ar e
concer ns wit h t he saf et y of t he vehi cl e carr yi ng heavy l oads over cert ai n t err ai n. The ne w vehi cl e will ensur e t he saf et y of t he oper at or.
The over all aest heti c qualit y of a golf cour se i s ver y i mport ant t o it s ulti mat e fi nanci al success. The good mai nt enance of a golf cour se r equi r es
equi p ment t hat oper at es effi ci entl y, eff ecti vel y, and saf el y. The qualit y of t he t urf and gr oo mi ng of t he cour se i s criti cal t o t he ov er all oper ati on.
Impact if not completed:Wit h t he si gnifi cant a mount of pl ay and exi sti ng soil s at Pi ne Meado ws it i s i mport ant t o perf or m aerifi cati on of t he t urf gr ass t hr oughout t he
season. It woul d be an extr e me i nconveni ence t o t he golf er s i n havi ng t o use t he ol d equi p ment as it t akes at l east t hr ee ti mes as l ong t o
co mpl et e t he pr oc ess t o t he poi nt wher e you s houl d cl ose t he cour s e f or a coupl e of days r esulti ng i n a l oss of r evenue. Mor e i mport ant, t he
spaci ng and dept h of t he Tor o Pr o Cor e aer at or i s bett er r esulti ng i n i mpr oved t urf qualit y. If t he t urf i s not mai nt ai ned pr operl y, it will aff ect t he
qualit y of pl ay and t he To wn will l ose cust o mer s, t hus r educi ng r evenue. I n additi on t o t he fi nanci al l oss, e mpl oyee saf et y i ssues ari se if
machi ner y i s oper at ed beyond it s r easonabl e lif e span.
Stakeholders:Resi dent s, Non-r esi dent golf er s, Recr eati on, Lexi ngt on Publi c School s Golf Tea m, Mi nut e man Tech Hi gh School Gol f Tea m
Timeframe:Jul y 2014.
Operating Budget Impact:Reduce r epai r cost s
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Replace. Freq:
12 Years
State Aid PrivateRevolving Other
11/27/2013 12:44:32 PM
FY2015 Recreation Capital Plan Page 11 December 4th, 2013
Project Name:Pine Meadows Equipment Date:11-Aug-08
Submitted By:Karen Simmons Department:Recreation
Project ID Number:519
First Year Submission?
Priority 5
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-862-0500 x262 E-mail ksimmons@lexingtonma.gov
Revision Date:12-Nov-13
Capital Funding Request Recurring Cost
$0.00
Maintenance Cycle
1 Years
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Oct ober 2013 cost esti mat e
519
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$51,000 $65,000 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $51,000 $65,000 $0 $0 $0
Totals
$0
$0
$0
$116,000
$0
$116,000
$0CPA Amt. Req.$0 $0 $0 $0
11/27/2013 12:44:32 PM
FY2015 Recreation Capital Plan Page 12 December 4th, 2013
Project Name:Park Improvements- Hard Court Resurfacing Date:13-Aug-07
Submitted By:Karen Simmons/Chris Filadoro Department:Recreation
Project ID Number:532
First Year Submission?
Priority 3
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-862-0500-x262 E-mail ksimmons@lexingtonma.gov
Revision Date:07-Nov-13
Description of Project:The Recr eati on Co mmitt ee r equest s f unds t o i nstit ut e and carr y out a har d court r esurf aci ng pr ogr a m. The pr ogr a m i ncl udes r esurf aci ng,
pai nti ng and stri pi ng t he har d court surf aces at Recr eati on f aciliti es. Thes e f aciliti es i ncl ude nei ghbor hood Basket ball Court s, Cent er Tr ack and
Tenni s Court s at t he Cent er Co mpl ex, Cl ar ke Mi ddl e School and Vall ey.
The FY 2015 r equest of $85,000 i s t o r esurf ace, pai nt and r estri pe t he Gall agher Tenni s Court s and t he Cl ar ke Mi ddl e School Tenni s Court s. It
will al s o r epl ace so me t enni s equi p ment such as net post s and cent er anchor s.
Fut ur e pr oj ect s:
FY2016- $55,000 - Sut herl and Par k and Mar vi n Par k basket ball court s whi ch will need r esurf aci ng and ne w backboar ds/pol es.
FY2017- $55,000 - Ri ndge Par k and Ki nneens Par k basket ball court s whi ch will need r esurf aci ng and ne w backboar ds/pol es.
FY2018-$60,000 - Ada ms Par k- r esurf ace, pai nt and r estri pe t he Ada ms Tenni s Court s and t he Ada ms Basket ball court, i ncl udi ng ne w
backboar ds and pol es.
Justification/Benefit:Over t he past 18 year s, t he To wn has support ed and i nvest ed i n an upgr adi ng of t he t o wn's r ecr eati on i nfr astr uct ur e. The har d court r esurf aci ng
pr ogr a m i s a pr ogr a m f or har d surf ace at hl eti c f aciliti es whi c h i ncl ude basket ball, t enni s, tr ack and t he skat epar k. The pr ogr a m will i ncl ude
r esurf aci ng and pai nti ng t he har d court surf aces and i nst alli ng ne w post s, backboar ds, net s and ri ms at Recr eati on f aciliti es. It i s i mport ant t o
mai nt ai n t hese val uabl e asset s i n t he co mmunit y t o ensur e t hei r usabilit y and t he saf et y of t he user s. The To wn has spent a gr eat deal of money
t o i mpr ove t he To wn's r ecr eati on i nfr astr uct ur e and it i s i mport ant t o mai nt ai n t he r esour ces.
Impact if not completed:The i mpact of not appr ovi ng t he r equest i s a det eri or ati on of t he at hl eti c f aciliti es and unsaf e conditi ons f or t he co mmunit y. I n additi on, t he
Mass achusett s I nt er schol asti c At hl eti c Associ ati on︵MI AA︶ coul d dee m t he Gall agher t enni s court s as unpl ayabl e. Thi s woul d r equi r e t he
Lexi ngt on Publi c School s at hl eti c pr ogr a m t o move mat ches a way.
Capital Funding Request
Stakeholders:School Depart ment, DP W, Recr eati on and t he co mmunit y at l ar ge
Timeframe:2015
Operating Budget Impact:Fail ur e t o mai nt ai n t he i nfr astr uct ur e will r esult i n hi gher r epai r cost s and/or co mpl et e r econstr ucti on.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
10
Maintenance Cycle
5
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Revolving Other
532
$72,000 $45,000 $45,000 $50,000 $0
$2,000 $1,000 $1,000 $1,000 $0
$6,000 $7,000 $7,000 $7,000 $0
$0 $0 $0 $0 $0
$5,000 $2,000 $2,000 $2,000 $0
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $85,000 $55,000 $55,000 $60,000 $0
Totals
$0
$11,000
$212,000
$27,000
$5,000
$255,000
$85,000CPA Amt. Req.$55,000 $55,000 $60,000 $0
11/27/2013 12:44:32 PM
FY2015 Recreation Capital Plan Page 13 December 4th, 2013
Project Name:Park Improvements- Hard Court Resurfacing Date:13-Aug-07
Submitted By:Karen Simmons/Chris Filadoro Department:Recreation
Project ID Number:532
First Year Submission?
Priority 3
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-862-0500-x262 E-mail ksimmons@lexingtonma.gov
Revision Date:07-Nov-13
Basis of Cost Projection:
The c ost esti mat es ar e based on si mil ar past pr oj ect s.
11/27/2013 12:44:32 PM
FY2015 Recreation Capital Plan Page 14 December 4th, 2013
Project Name:Lincoln Park Field Improvements Date:14-Aug-12
Submitted By:Chris Filadoro Department:Recreation
Project ID Number:848
First Year Submission?
Priority 1
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-274-8355 E-mail cfiladoro@lexingtonma.gov
Revision Date:22-Oct-13
Description of Project:Thi s i s t he second phase of a t hr ee phase capit al i mpr ove ment pr ogr a m t o addr ess saf et y and pl ay abilit y at Li ncol n Par k. The Recr eati on
Co mmitt ee r equest s $620,000 i n FY2015 t o r epl ace t he synt heti c t urf fi el d at Li ncol n Par k #2 and wor k i n t he vi ci nit y of t he fi el d. The i ncr ease i n
t he budget r equest i s due t o act ual nu mber s sub mitt ed f or Li ncol n Par k fi el d #1 hel d i n Oct ober of 2013. The Publi c Wor ks Depart ment over sees
t he mai nt enance of t he school and To wn at hl eti c f aciliti es. The To wn of Lexi ngt on fi el ds see excessi ve use and a ti mel y r epl ace ment as criti cal t o
pr ovi de saf e and pl ayabl e fi el ds f or user gr oups and st udent s. Fundi ng t o r epl ace t he synt heti c t urf on Fi el d #1 was appr oved i n 2013. It i s
expect ed t hat t he wor k will be co mpl et ed i n Nove mber of 2013.
Li ncol n Par k Fi el d #2 synt heti c fi el d will be r e moved, parti all y r ecycl ed, and r epl aced wit h a si mil ar car pet and i n-fill t o pr ovi de f or a saf er and
mor e unif or m surf ace. The dr ai nage will be i nspect ed and r epai r ed i f necessar y and t he subsurf ace will be l aser gr aded pri or t o t he car pet
i nst all ati on. It al so i ncl udes r ehabilit ati on of t he wal k ways ar ound t he fi el d, r epl ace ment edgi ng and addr essi ng a dr ai nage pr obl e m wit h t he
gr av el pave syst e m of t he par ki ng l ot next t o fi el d #1. I n 2003, Li ncol n Par k was r enovat ed t o i ncl ude t he i nst all ati on of 3 synt heti c t urf fi el ds wit h
a lif e expect ancy of 10 year s. These fi el ds have exceeded t hei r lif e expect ancy and t he 10 year warr ant y has ex pi r ed. I n t he hi gh use ar eas, t he
fi ber s t hat ar e used t o si mul at e nat ur al gr ass ar e begi nni ng t o sho w wear and t ear, st arti ng t o f all out of t he car pet, or be split & br oken gi vi ng t he
appear ance of a scouri ng pad. Sy nt heti c fi el d r epl ac e ment i s needed because car pet fi ber s begi n t o f ail due t o t he hi gh use. The underl ay ment
and dr ai nage syst e m can be used f or t wo or t hr ee t urf r epl ace ment s. I n or der t o mi ni mi ze do wnti me and spr ead out t he cost, we ar e pr oposi ng
t he wor k be co mpl et ed i n 3 phases.
FY2016-$620,000 - Fi el d #3 at Li ncol n Par k r enovati on will i ncl ude t he r epl ace ment of t he synt heti c t urf and i n-fill mat eri al s.
Justification/Benefit:The par k was r econst r uct ed i n 2003 and t he ne w pl ayi ng fi el ds have been a val uabl e asset t o t he co mmunit y. Saf et y f or all parti ci pant s i s a
maj or concer n and i mpr ovi ng upon t he saf et y of t he fi el ds i s t he maj or benefit t o all user s. The To wn of Lexi ngt on at hl eti c fi el ds ar e heavil y us ed
by t he co mmunit y and t he synt heti c t urf all o ws f or i ncr eased use duri ng most weat her conditi ons wit hout da mage t o t he t urf.
Impact if not completed:The i mpact of not appr ovi ng t hi s r equest i s a c onti nui ng det eri or ati on of t he synt heti c fi el ds whi ch may l ead t o an unsaf e pl ayi ng surf ace and
ga me cancell ati ons. The fi ber s have begun t o br eak do wn due t o ext ensi ve use as well as t he pr oduct i s r eachi ng t he end of it s lif e expect ancy.
Thi s will i mpact t he Lexi ngt on Publi c School s at hl eti c t ea ms and physi cal educati on pr ogr a ms, yout h l eagues, adult l eagues, and r esi dent s.
Stakeholders:Lexi ngt on Resi dent s, Lexi ngt on Publi c Sc hool s, Yout h League pr ogr a ms, Adult pr ogr a ms, DP W, Recr eati on Depart ment
Timeframe:Devel op specifi cati ons aft er To wn Meeti ng appr oval and perf or m r enovati ons i n t he Fall of 2014
Operating Budget Impact:DP W st aff hour s, equi p ment and mat eri al s cost s shoul d be decr eas ed wit h i mpr ov ed pl ayi ng c onditi ons.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Replace. Freq:
10 Years
State Aid PrivateRevolving Other
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FY2015 Recreation Capital Plan Page 15 December 4th, 2013
Project Name:Lincoln Park Field Improvements Date:14-Aug-12
Submitted By:Chris Filadoro Department:Recreation
Project ID Number:848
First Year Submission?
Priority 1
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-274-8355 E-mail cfiladoro@lexingtonma.gov
Revision Date:22-Oct-13
Capital Funding Request Recurring Cost
$0.00
Maintenance Cycle
0 Years
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Cost pr oj ecti on i s based on an updat ed pr oposal fr o m ar chit ect. The CPA f undi ng r equest i s f or desi gn, engi neeri ng, dr ai nage/subsurf ace wor k,
par ki ng l ot and t he pat h ar ound t he fi el d. The synt heti c t urf and i nfill i s not part of t he CPA r equest.
848
$550,000 $550,000 $0 $0 $0
$25,000 $25,000 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$45,000 $45,000 $0 $0 $0
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $620,000 $620,000 $0 $0 $0
Totals
$0
$90,000
$1,100,000
$0
$50,000
$1,240,000
$200,000CPA Amt. Req.$200,000 $0 $0 $0
11/27/2013 12:44:33 PM
FY2015 Recreation Capital Plan Page 16 December 4th, 2013