HomeMy WebLinkAbout2013-12-05-Budget PresentationSELECTMEN’S MEETING
Thursday, December 5, 2013
Selectmen Meeting Room
8:30 a.m.
AGENDA
8:30 a.m. FY2015 Budget Presentations
1. Public Facilities
2. Fire
3. Human Services
4. Finance/IT
10:30 noon ADJOURN
Hearing Assistance Devices Available on Request
All agenda times and the order of items are approximate and subject to change.
Department of Public Facilities
Requested Budget
Fiscal Year 2015
Submitted by:
Patrick Goddard, Director of Public Facilities
Board of Selectmen Presentation
December 5th, 2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:2000 Shared Expenses Subprogram: 2400 Public Facilities
Mission:
Budget Overview:
Department Goals
FY2015
KRONOS Systems Upgrade 35,000$
Sub-total 2400 by request 35,000$
Compensation
Benefits
Expenses 35,000$
Sub-total 2400 by Category 35,000$
The mission of the Department of Public Facilities is to manage the efficient operation and maintenance of Town Buildings,
preserve the facility and equipment assets of the Town, and plan and implement Capital improvements. This mission will be
accomplished through establishing appropriate services in support of building users, fostering continuous improvement in
delivery of services, and by establishing a 5 year Facility Capital plan through collaboration with the Permanent Building
Committee and other Town committees.
The Department of Public Facilities (DPF) FY 2015 budget consists of three divisions: educational facility division, municipal
facility division, and shared facility division. The DPF FY 2015 budget is a level services budget.
Program Improvement Requests:
Division
2430 - Shared Facilities
DPF Goals for 2015 include:
1) Utilize work order and PM program to continuously improve equipment reliability.
2) Identify opportunities to perform more in house repair work with lower costs and improved service.
3) Support Town-wide goals on facility energy efficiency, resulting in a Town -wide reduction in facility energy consumption.
4) Support renovation and operation of the new Community Center.
The FY2015 All Funds budget request is $10,326,706, which reflects a $143,993 or 1.41% increase. The All Funds budget
includes the Building Rentals revolving fund, as well as funding from the PEG TV revolving fund.
Less these revolving funds, the FY 2015 (general funds) recommended DPF budget reflects an increase of $137,215 or
1.4%. This increase includes a $203,153 (4.45%) increase in compensation. The compensation budget increase reflects
negotiated increases for contracts through FY 2015. Expenses are reduced $65,938 (1.2%), primarily as a result of
transfering $46,000 of telephone line costs to the School and Town IT Departments for lines for the new voice over internet
protocol telephone system.
Facilities Summary 1 12/2/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:2000 Shared Expenses Subprogram: 2400 Public Facilities
Budget Summary
FY 2012 FY 2013 FY 2014 FY 2015 Dollar Percent
Funding Sources (All Funds)Actual Actual Appropriation Request Increase Increase
Tax Levy 9,242,458$ 9,343,330$ 9,764,925$ 9,902,363$ 137,438$ 1.41%
Enterprise Funds (Indirect)- - - - - -
Revolving Funds - - - - - -
Public Facilities Revolving Fund 292,530$ 359,735$ 403,648$ 409,083$ 5,435$ 1.35%
PEG Revolving Fund 10,000$ 10,000$ 14,140$ 15,259$ 1,119$ 7.91%
Total 2400 Public Facilities 9,544,988$ 9,713,065$ 10,182,713$ 10,326,706$ 143,993$ 1.41%
FY 2012 FY 2013 FY 2014 FY 2015 Dollar Percent
Appropriation Summary (All Funds)Actual Actual Appropriation Request Increase Increase
Compensation 4,087,738$ 4,406,962$ 4,803,180$ 5,012,515$ 209,335$ 4.36%
Expenses 5,457,250$ 5,306,104$ 5,367,627$ 5,301,689$ (65,938)$ -1.23%
Benefits -$ -$ 11,906$ 12,501$ 595$ 5.00%
Total 2400 Public Facilities 9,544,988$ 9,713,065$ 10,182,713$ 10,326,706$ 143,993$ 1.41%
-$
FY 2012 FY 2013 FY 2014 FY 2015 Dollar Percent
Program Summary (All Funds)Actual Actual Appropriation Request Increase Increase
Education Facilities 7,022,745$ 7,112,927$ 7,167,826$ 7,258,223$ 90,398$ 1.26%
1,600,204$ 1,610,193$ 1,966,409$ 1,965,660$ (749)$ -0.04%
Shared Facilities 922,040$ 989,945$ 1,048,478$ 1,102,822$ 54,344$ 5.18%
Total 2400 Public Facilities 9,544,988$ 9,713,065$ 10,182,713$ 10,326,706$ 143,993$ 1.41%
FY 2012 FY 2013 FY 2014 FY 2015 Dollar Percent
Object Code Summary (All Funds)Actual Actual Appropriation Request Increase Increase
Salaries & Wages 3,763,099$ 3,916,911$ 4,322,780$ 4,499,292$ 176,512$ 4.08%
Overtime 324,639$ 490,051$ 480,399$ 513,223$ 32,824$ 6.83%
Personal Services 4,087,738$ 4,406,962$ 4,803,180$ 5,012,515$ 209,335$ 4.36%
Contractual Services 1,629,202$ 1,546,425$ 1,373,704$ 1,341,810$ (31,894)$ -2.32%
Utilities 3,138,325$ 3,079,883$ 3,199,723$ 3,155,179$ (44,544)$ -1.39%
Supplies 561,358$ 541,937$ 664,200$ 665,200$ 1,000$ 0.15%
Small Capital 128,366$ 137,859$ 130,000$ 139,500$ 9,500$ 7.31%
Expenses 5,457,250$ 5,306,104$ 5,367,627$ 5,301,689$ (65,938)$ -1.23%
Benefits -$ -$ 11,906$ 12,501$ 595$ 5.0%
Total 2400 Public Facilities 9,544,988$ 9,713,065$ 10,182,713$ 10,326,706$ 143,993$ 1.41%
FY 2012 FY 2013 FY 2014 FY 2015 Dollar Percent
Appropriations Summary (General Fund Only)Actual Actual Appropriation Request Increase Increase
Personal Services 3,947,830$ 4,210,260$ 4,560,833$ 4,763,986$ 203,153$ 4.45%
Expenses 5,294,628$ 5,133,071$ 5,199,627$ 5,133,689$ (65,938)$ -1.27%
Benefits -$ -$ -$ -$ - -
Total 2400 Public Facilities 9,242,458$ 9,343,330$ 9,760,460$ 9,897,675$ 137,215$ 1.41%
FY 2012 FY 2013 FY 2014 FY 2015 Dollar Percent
Appropriations Summary (Non-General Fund)Actual Actual Appropriation Request Increase Increase
Personal Services 139,908$ 196,702$ 242,347$ 248,529$ 6,182$ 2.55%
Public Facilities Revolving Fund 129,908$ 186,702$ 228,207$ 233,270$ 5,063$ 2.22%
PEG Revolving Fund 10,000$ 10,000$ 14,140$ 15,259$ 1,119$ 7.91%
Expenses 162,623$ 173,033$ 168,000$ 168,000$ -$ 0.00%
Public Facilities Revolving Fund 162,623$ 173,033$ 168,000$ 168,000$ -$ 0.00%
Benefits -$ -$ 11,906$ 12,501$ 595$ 5.00%
Public Facilities Revolving Fund -$ -$ 7,441$ 7,813$ 372$ 5.00%
PEG Revolving Fund -$ -$ 4,465$ 4,688$ 223$ 5.00%
Total 2400 Public Facilities 302,530$ 369,735$ 422,253$ 429,030$ 6,778$ 1.61%
Municipal Facilities
Facilities Summary 2 12/2/2013
Town of Lexington
FY 2015 Budget Development
Program: 2000: Shared Expenses Subprogram:Public Facilties
FY 2012 FY 2013 FY 2014 FY 2015
School Facilties 2410 Budget Budget Budget Request
Maintenance Staff1 8 8 10 10
47 47 48 48
Sub-total FTE 55 55 58 58
Municipal Facilities 2420
Superintendent 0000
Foreman4 1110
Technician 1111
Custodian4 5.4 6 9 10
Sub-total FTE 7.4 8 11 11
Shared Facilities 2430
Administrative Asst - Facility Coordinator 1111
Administrative Asst - Clerical/ Rental Administrator 1111
Administrative Asst - Account Clerk 1111
Municipal Assistant - Part time 0 0 0.5 0.5
Director of Public Facilties 1111
Assistant Director of Public Facilties 1111
Superintendent of Custodial Services 1111
Project Mananger 1111
Facility Superintendent 1111
Facility Engineer 1111
Event Manager3 0.4 0.4 1 1
LHS Facility Manager 1111
Sub-total FTE 10.4 10.4 11.5 11.5
Total FTE 72.80 73.40 80.50 80.50
Custodian2
Notes:
(1) Two additional maintenance staff in FY 2014, funded from a reduction in contractual services ( plumbing and
carpentry) and due to new contract language that licensed staff can work in all DPF managed buildings. recommend
(2) One additional custodial staff for new Estabrook School, spring 2014, with scheduled opening of new school
with an additonal 30,000 square feet to maintain.
(3) Proposed staff from FY 14 Program Improvement Requests: Three additional staff to maintain the property at 33
Marret Road, in anticipation of the Town's purchase of that property; Event Manager hours increased to full time.
(4) Foreman position replaced by Head Custodian position.
Staff 3 12/2/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program 2400 Public Facilities
Element:2410 Education Facilities
Budget Description:
Division Goals:
Budget Data (by Object Code)
Object Description FY 2012 FY 2013 FY 2014 FY 2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
19244111 51110 REGULAR WAGES 2,259,279$ 2,302,270$ 2,288,627$ 2,375,873$ 87,245$ 3.81%
51130 OVERTIME 146,616$ 246,790$ 137,142$ 141,257$ 4,114$ 3.00%
51120 NIGHT DIFFERENTIAL -$ -$ 80,219$ 99,217$ 18,999$ 23.68%
51144 LONGEVITY -$ -$ 28,700$ 27,300$ (1,400)$ -4.88%
51150 REGULAR PART-TIME WAGES -$ -$ -$ -$ -$ 0.00%
51512 STIPENDS 1,000$ -$ 18,600$ 21,100$ 2,500$ 13.44%
Custodial 2,406,895$ 2,549,060$ 2,553,288$ 2,664,747$ 111,458$ 4.37%
19244221 51110 REGULAR WAGES 328,175$ 375,045$ 556,294$ 582,385$ 26,091$ 4.69%
51130 OVERTIME 35,250$ 60,348$ 43,061$ 44,353$ 1,292$ 3.00%
51120 NIGHT DIFFERENTIAL -$ -$ -$ -$ -$ -
51144 LONGEVITY -$ -$ -$ -$ -$ -
51150 REGULAR PART-TIME WAGES -$ -$ -$ -$ -$ -
51512 STIPEND -$ -$ -$ -$ -$ -
Maintenance 363,426$ 435,392$ 599,355$ 626,738$ 27,383$ 4.57%
Sub-Total Compensation 2,770,320$ 2,984,453$ 3,152,643$ 3,291,484$ 138,842$ 4.40%
19264222 52120 PROFESSIONAL SERVICES 12,837$ 13,520$ 15,000$ 16,000$ 1,000$ 6.67%
52142 EQUIP-SERVICES & REPAIR 20,289$ 28,356$ 20,000$ 20,000$ -$ 0.00%
54100 SUPPLIES -$ -$ -$ -$ -$ 0.00%
54131 SUPPLIES & MATERIALS 159,470$ 179,374$ 185,000$ 192,000$ 7,000$ 3.78%
54141 MILEAGE -$ -$ -$ -$ -$ -
54141 TRAVEL 3784.85 3,563$ 4,000$ 4,000$ -$ 0.00%
54601 EQUIPMENT 24,897$ 27,904$ 25,000$ 30,000$ 5,000$ 20.00%
Custodial Expenses 221,277$ 252,717$ 249,000$ 262,000$ 13,000$ 5.22%
19264222 52110 CONTRACTUAL SERVICES 160,798$ 186,445$ 100,000$ 60,000$ (40,000)$ -40.00%
52119 CONTRACTUAL SERVICES 530,243$ 427,564$ 350,000$ 330,000$ (20,000)$ -5.71%
52141 FACILITIES SERVICE AND REPAIR 166,797$ 152,045$ 140,000$ 140,000$ -$ 0.00%
52142 EQUIP-SERVICE & REPAIR 91,910$ 98,829$ 90,000$ 100,000$ 10,000$ 11.11%
52186 PROF DEV & TRAINING 2,110$ 1,764$ 2,000$ 6,000$ 4,000$ 200.00%
54100 SCHOOL RELATED FACILITY CHRGS -$ 7,030$ 35,000$ 35,000$ -$ 0.00%
54131 SUPPLIES & MATERIALS 204,540$ 143,204$ 180,000$ 190,000$ 10,000$ 5.56%
58215 SCH FACIL OP ROOF REPAIRS 45,553$ 45,869$ 45,000$ 45,000$ -$ 0.00%
Maintenance Expenses 1,201,951$ 1,062,751$ 942,000$ 906,000$ (36,000)$ -3.82%
19274212 52110 CONTRACTUAL SERVICES 41,930$ 34,740$ 42,000$ 42,000$ -$ 0.00%
52140 LANDSCAPING MAINTENANCE 25,574$ 39,602$ 50,000$ 50,000$ -$ 0.00%
52142 EQUIP-SERVICE AND REPAIR 31,790$ 30,401$ 30,000$ 30,000$ -$ 0.00%
52208 GASOLINE 24,262$ 23,368$ 26,000$ 26,000$ -$ 0.00%
54100 SUPPLIES -$ -$ -$ -$ -$ 0.00%
54131 SCH FACIL GRNDS SUPP & MATERIAL -$ 11,103$ 10,000$ 10,000$ -$ 0.00%
54160 CLOTH & SAFE EQUIP 9,646$ 7,477$ 12,000$ 12,000$ -$ 0.00%
54601 OPER FACILITIES & EQUIPMENT 41,898$ 43,043$ 40,000$ 40,000$ -$ 0.00%
Landscaping Expense 175,101$ 189,733$ 210,000$ 210,000$ -$ 0.00%-$
19244132 52201 ELECTRICITY 1,323,043$ 1,388,777$ 1,353,984$ 1,388,776$ 34,792$ 2.57%
52202 OIL HEATING 244,158$ 142,351$ -$ -$ -$ -
52203 NATURAL GAS 707,417$ 685,865$ 810,399$ 780,163$ (30,236)$ -3.73%
52204 WATER/SEWER 47,241$ 49,337$ 55,000$ 55,000$ -$ 0.00%
52205 NETWORK & COMMUNICATIONS 7,200$ 11,738$ 8,400$ 8,400$ -$ 0.00%
52206 TELEPHONE 87,696$ 71,573$ 90,000$ 60,000$ (30,000)$ -33.33%
52208 DIESEL -$ -$ 8,400$ 8,400$ -$ -
Utility Expenses 2,416,757$ 2,349,641$ 2,326,183$ 2,300,739$ (25,444)$ -1.09%
Sub-total Expenses 4,015,086$ 3,854,842$ 3,727,183$ 3,678,739$ (48,444)$ -1.30%
Total General Fund- Education Facilities 6,785,406$ 6,839,294$ 6,879,826$ 6,970,223$ 90,398$ 1.31%
The Education Facilities division provides maintenance and custodial care, contracted services, landscaping, and utilities for school facilities.
The budget includes 48 custodians and 10 maintenance employees.
The recommended FY 2015 (general fund) budget reflects an increase of $90,398 or 1.31%, over FY 2014. This increase includes a $138,842
increase in compensation. Labor rates are contracted through FY 2015. Contractual services line 52110 is for maintenance of video and
access control security systems.
Overall utility expenses are stable. Projected efficiencies from new natural gas high efficiency boilers at Bridge, Bowman, and Estabrook are
expected to reduce heating costs, which offset increased ventilation and cooling costs.
DPF Goals for 2015 include:1) Utilize work order and PM program to continuously improve equipment reliability. 2) Identify
opportunities to perform more in-house repair work with lower costs and improved service and 3) Support Town-wide goals on
facility energy efficiency, resulting in a Town-wide reduction in facility energy consumption.
2410- Education Facilities 4 12/2/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Revolving Fund
Public Facilities Building Rental Revolving Fund
Object Description FY 2012 FY 2013 FY 2014 FY 2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 REGULAR WAGES -$ -$ -$ -$ -$ -
51130 OVERTIME 74,716$ 107,200$ 130,000$ 130,000$ -$ 0.00%
51150 REGULAR PART TIME WAGES -$ -$ -$ -$ -$ -
Personal Services 74,716$ 107,200$ 130,000$ 130,000$ -$ 0.00%
52141 SERVICE AND REPAIR 72,195$ 79,713$ 78,000$ 78,000$ -$ 0.00%
52201 ELECTRICITY 24,000$ 24,000$ 24,000$ 24,000$ -$ 0.00%
52203 NATURAL GAS 12,000$ 12,000$ 12,000$ 12,000$ -$ 0.00%
54131 SUPP & MAINT 54,428$ 50,720$ 44,000$ 44,000$ -$ 0.00%
Expenses 162,623$ 166,433$ 158,000$ 158,000$ -$ 0.00%
Total Revolving Fund-Education Facilities 237,339$ 273,633$ 288,000$ 288,000$ -$ 0.00%
Total 2410 Education Facilities 7,022,745$ 7,112,927$ 7,167,826$ 7,258,223$ 90,398$ 1.26%
2410- Education Facilities 5 12/2/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:2400 Public Facilities
Element:2420 Municipal Facilities
Budget Description:
Division Goals:
Budget Data (by Object Code)
Object Description FY 2012 FY 2013 FY 2014 FY 2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
10019201 51110 REGULAR WAGES 295,201$ 309,751$ 465,788$ 482,664$ 16,876$ 3.62%
51120 OTHER COMPENSATION -$ -$ -$ -$ -$ -
51130 OVERTIME 49,281$ 49,580$ 63,977$ 65,896$ 1,919$ 3.00%
51144 LONGEVITY -$ -$ 2,400$ 1,600$ (800)$ -33.33%
51150 REGULAR P/T WAGES 10,945$ 297$ -$ -$ -$ -
51151 SEASONAL P/T WAGES -$ -$ -$ -$ -$ -
51512 STIPENDS 1,800$ 2,100$ 2,400$ 3,300$ 900$ 37.50%
357,227$ 361,728$ 534,565$ 553,460$ 18,895$ 3.53%
Sub-Total Compensation 357,227$ 361,728$ 534,565$ 553,460$ 18,895$ 3.53%
10019212 52119 CONTRACTUAL SERVICES 117,006$ 122,594$ 122,000$ 130,000$ 8,000$ 6.56%
52142 EQUIP. SERVICE & REPAIR -$ 486$ 1,000$ 1,000$ -$ 0.00%
54131 SUPPLIES & MATERIALS 34,125$ 39,132$ 46,200$ 48,200$ 2,000$ 4.33%
54601 EQUIPMENT 10,953$ 10,426$ 12,000$ 12,000$ -$ 0.00%
Custodial Expenses 162,084$ 172,638$ 181,200$ 191,200$ 10,000$ 5.52%
10019222 52119 CONTRACTUAL SERVICES 126,869$ 124,230$ 120,000$ 130,000$ 10,000$ 8.33%
52141 SERVICE & REPAIR 135,232$ 102,576$ 115,000$ 105,000$ (10,000)$ -8.70%
52142 EQUIP SVC & REPAIR 75,125$ 73,949$ 75,000$ 75,000$ -$ 0.00%
52151 TN FACIL OP BUILDING RENTAL 13,038$ 13,704$ 13,704$ 19,560$ 5,856$ 42.73%
52186 PROFESSIONAL DEVELOPMENT -$ 680$ 1,000$ 1,000$ -$ 0.00%
52192 COMM & NTWRK SUPP -$ -$ -$ -$ -$ -
54100 TOWN RELATED FACILITY CHARG -$ 2,851$ 38,000$ 10,000$ (28,000)$ -73.68%
54131 OPERATING SUPPLIES & MATERIA 25,155$ 28,550$ 35,000$ 45,000$ 10,000$ 28.57%
54160 CLOTH & SAFE EQUIPMENT 2,020$ 1,602$ 2,000$ 2,000$ -$ 0.00%
58215 ROOF REPAIRS 12,733$ 3,034$ 10,000$ 10,000$ -$ 0.00%
Maintenance Expenses 390,172$ 351,176$ 409,704$ 397,560$ (12,144)$ -2.96%
10019202 52110 CONTRACTUAL SERVICES -$ -$ 3,000$ -$ (3,000)$ -
52192 COMM & NTWRK SUPP 1,800$ 2,144$ -$ 3,000$ 3,000$ -
52201 ELECTRICITY 451,317$ 449,439$ 552,136$ 552,136$ -$ 0.00%
52202 OIL HEAT 4,169$ 3,554$ 7,000$ 3,500$ (3,500)$ -50.00%
52203 NATURAL GAS 146,838$ 156,514$ 190,054$ 190,054$ -$ 0.00%
52204 WATER/SEWER 9,990$ 11,582$ 10,000$ 12,000$ 2,000$ 20.00%
52205 NETWORK AND COMM -$ -$ -$ -$ -$ -
52206 TELEPHONE 45,644$ 45,027$ 46,000$ 30,000$ (16,000)$ -34.78%
52207 CELL/PAGER -$ -$ -$ -$ -$ -
52208 DIESEL -$ -$ 750$ 750$ -$ -
54100 SUPPLIES -$ -$ -$ -$ -$ -
54160 CLOTHING 26$ 273$ -$ -$ -$ -
54601 EQUIPMENT -$ -$ -$ -$ -$ -
Utility Expenses 659,784$ 668,533$ 808,940$ 791,440$ (17,500)$ -2.16%
10019232 54131 SUPPLIES & MATERIALS -$ -$ -$ -$ -$ -
54601 EQUIPMENT -$ 8,078$ -$ -$ -$ -
Landscaping Expense -$ 8,078$ -$ -$ -$ -
Sub-Total Expenses 1,212,040$ 1,200,424$ 1,399,844$ 1,380,200$ (19,644)$ -1.40%
Total General Fund- Municipal Facilities 1,569,266$ 1,562,152$ 1,934,409$ 1,933,660$ (749)$ -0.04%
The Municipal Facilities division provides maintenance and custodial care, contracted services, and utilities for municipal facilities. The
budget includes nine (9) custodians, one (1) head custodian, and one (1) maintenance person.
DPF Goals for 2015 include:1) Utilize work order and PM program to continuously improve equipment reliability. 2) Identify opportunities
to perform more in house repair work with lower costs and improved service 3) Support Town-wide goals on facility energy efficiency,
resulting in a Town -wide reduction in facility energy consumption and 4) Support operation of the new Community Center.
The recommended FY 2015 (general fund) budget reflects a decrease of $749 or 0.04% from FY 2014. This level service budget
includes step increases and a COLA for employees with a labor agreement expiring 6/30/2015.
The maintenance supplies is increasing in support of DPF plans to increase internal staff capabilities and reduce reliance on contracted
services, which has been reduced.
Town Related Facility Charges (object 54100) has been reduced $28,000 due to the one-time nature of an increase in FY 2014 for
Solar Energy Consulting. 52206 Telephone is reduced $16,000 to transfer line costs to Town IT for costs related to the Voice over
Internet Protocol phone system.
2420- Municipal Facilities 6 12/2/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Revolving Fund
Public Facilities Building Rental Revolving Fund
Object Description FY 2012 FY 2013 FY 2014 FY 2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 REGULAR WAGES -$ -$ -$ -$ -$ -
51130 OVERTIME 18,776$ 26,133$ 22,000$ 22,000$ -$ 0.00%
51150 REGULAR PART TIME WAGES 12,162$ 15,308$ -$ -$ -$ -
Personal Services 30,938$ 41,441$ 22,000$ 22,000$ -$ 0.00%
52141 SERVICE AND REPAIR -$ -$ -$ -$ -$ -
52201 ELECTRICITY -$ -$ -$ -$ -$ -
52203 NATURAL GAS -$ -$ -$ -$ -$ -
54131 SUPP & MAINT -$ 6,600$ 10,000$ 10,000$ -$ 0.00%
Expenses -$ 6,600$ 10,000$ 10,000$ -$ 0.00%
Total Revolving Fund-Municipal Facilities 30,938$ 48,041$ 32,000$ 32,000$ -$ 0.00%
Total 2420 Municipal Facilities 1,600,204$ 1,610,193$ 1,966,409$ 1,965,660$ (749)$ -0.04%
2420- Municipal Facilities 7 12/2/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 2400 Public Facilties
Element:2430 Shared Facilities
Budget Description:
Division Goals:
Org Object Description FY 2012 FY 2013 FY 2014 FY 2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
10019281 51110 REGULAR WAGES 812,283$ 858,079$ 839,325$ 886,059$ 46,734$ 5.57%
51120 NIGHT DIFFERENTIAL -$ -$ -$ 6,500$ 6,500$ -
51130 FACILITIES ADMIN OVERTIME -$ -$ -$ -$ -$ -
51151 FACILITIES ADMIN PT WAGES -$ -$ 19,800$ 18,482$ (1,318)$ -
51512 FACILITIES ADMIN STIPENDS 8,000$ 6,000$ 14,500$ 8,000$ (6,500)$ -44.83%
820,283$ 864,079$ 873,625$ 919,041$ 45,416$ 5.20%
10019282 52142 EQUIP-SERVICE & REPAIR 206$ -$ 500$ -$ (500)$ -100.00%
52180 CATERING/MEALS 345$ 867$ 500$ 750$ 250$ 50.00%
52183 MILEAGE 1,578$ 1,416$ 2,000$ 1,500$ (500)$ -25.00%
52186 PROFESSIONAL DEVELOPMENT 1,530$ 10,800$ 3,000$ 3,000$ -$ 0.00%
52200 UTILITIES -$ -$ -$ -$ -$ -
52205 FACILITIES ADMIN NETWK & COMM -$ -$ -$ -$ -$ -
52207 CELLPHONES/PAGERS 3,348$ 4,758$ 5,600$ 4,000$ (1,600)$ -28.57%
54100 SUPPLIES -$ -$ -$ -$ -$ -
54131 FACILITIES ADMIN SUPP & MATS 9,878$ 11,555$ 8,000$ 8,000$ -$ 0.00%
54601 EQUIPMENT 2,899$ 1,693$ 3,000$ 2,500$ (500)$ -16.67%
54707 OTHER EQUIPMENT 47,719$ 46,716$ 50,000$ 55,000$ 5,000$ 10.00%
67,502$ 77,805$ 72,600$ 74,750$ 2,150$ 2.96%
Total General Fund- Shared Facilities 887,786$ 941,884$ 946,225$ 993,791$ 47,566$ 5.03%
Revolving Funds
Public Facilties Building Rental Revolving Fund
51110 REGULAR WAGES 24,254$ 27,982$ 60,207$ 77,270$ 17,063$ 28.34%
51130 OVERTIME -$ -$ 4,000$ 4,000$ -$ 0.00%
51150 REGULAR PART TIME WAGES -$ 10,079$ 12,000$ -$ (12,000)$ -100.00%
Sub-Total Personal Services 24,254$ 38,061$ 76,207$ 81,270$ 5,063$ 6.64%
52141 SERVICE AND REPAIR -$ -$ -$ -$ -$ -
52201 ELECTRICITY -$ -$ -$ -$ -$ -
52203 NATURAL GAS -$ -$ -$ -$ -$ -
54131 SUPP & MAINT -$ -$ -$ -$ -$ -
Sub-Total Expenses -$ -$ -$ -$ -$ -
59100 BENEFITS -$ -$ 7,441$ 7,813$ 372$ 5.0%
Sub-Total Benefits -$ -$ 7,441$ 7,813$ 372$ 5.0%
Total Building Revolving Fund 24,254$ 38,061$ 83,648$ 89,083$ 5,435$ 6.50%
PEG Revolving Fund
51110 REGULAR WAGES 10,000$ 10,000$ 14,140$ 15,259$ 1,119$ 7.91%
Sub-Total Personal Services 10,000$ 10,000$ 14,140$ 15,259$ 1,119$ 7.91%
59100 BENEFITS -$ -$ 4,465$ 4,688$ 223$ 5.00%
Sub-Total Benefits -$ -$ 4,465$ 4,688$ 223$ 5.00%
Total Revolving Funds- Shared Facilities 34,254$ 48,061$ 102,253$ 109,030$ 6,778$ 6.63%
Total 2430 Shared Facilities 922,040$ 989,945$ 1,048,478$ 1,102,822$ 54,344$ 5.18%
The recommended FY 2015 budget (general fund) reflects an increase of $47,566, or 5.03%, over FY 2014. This includes an increase
in general fund compensation of $45,416 or 5.2% including COLA and merit increases.
DPF Goals for 2015 include:1) Utilize work order and PM program to continuously improve equipment reliability. 2) Establish
standards on service deliveries, and monitor performances, and identify opportunities for improvement 3) Support Town-wide goals
on facility energy efficiency,resulting in a Town -wide reduction in facility energy consumption.
Sub-total Compensation
Sub-Total Expenses
The DPF administrative staff develops and implements the programs that provide services for the Town buildings. In addition, the
DPF Capital Budget and the Rental Revolving Fund are managed by the staff. Two vehicles (2000 GMC Sierra and 2005 Chevy
2500HD) will be replaced with new utility van and a mid-sized pick up truck.
2430 - Shared Facilities 8 12/2/2013
One-Time Recurring Total
(FY15 Only) (FY15 and future)
FY15 Request
25,000$ 25,000$
5,000$ 5,000.00$
5,000$ 5,000.00$
-$
Total 35,000$ -$ 35,000$
Data Migration
Maintenance/Support
For New Hardware or Software
Item Requested
Item Description
Rationale (gains in productivity or efficiency that will result)
FY2015 Technology Request Form
Upgrade Kronos to 7.0 & add MUNIS timekeeper interface
Acquisition
Training
Public FacilitiesDepartment
Division
Estimated Costs
Public Facilities has been using Kronos since 2009. Kronos has released software upgrades over the last few years,
and we need to upgrade from vesion 6.1 to be able to continue using the system.
This year we are adding employee self-service for Kronos, which will eliminate paper approvals for approving work
type and hours. After full implementation of this improvement, we will be able to process payroll more efficiently.
The next improvement will be to upload the hours directly into MUNIS, and then transfer the accruals back into
Kronos for employees to reference when requesting time off. This will reduce the workload to input hours into
MUNIS and will make the employees access to information more transparent.
The DPW Departemtn also uses the Kronos timeclock and has stated thattheya re interetsed in using the Munis
interface to reduce the time it takes to process payroll.
The costs are not yet quoted by Kronos, and data gathering is in process to abtain the quote.
Request Number
1 1of
FY2015 DPF Program Improvement Requests Page 9 December 5th, 2013
Public Facilities FY2015 Five Year Capital PlanFY 2015 FY 2016 FY 2017 FY 2018 FY 2019TOTALS561 Roofing Program-$ 285,560$ 416,408$ 704,834$ 802,620$ 2,209,422$ 562 School Building Envelope and Systems Program 205,000$ 210,000$ 215,000$ 221,000$ 226,000$ 1,077,000$ 564 LHS Heating Systems Upgrade Phases 2 & 3 75,000$ 893,000$ -$ -$ -$ 968,000$ 639 Cary Memorial Building Upgrades 7,988,000$ -$ -$ -$ -$ 7,988,000$ 647 Municipal Building Envelope and Systems 178,302$ 182,760$ 187,329$ 192,012$ 196,812$ 937,215$ 653 School Building Flooring Program 125,000$ 125,000$ 125,000$ 125,000$ 125,000$ 625,000$ 696 School Window Treatments Extraordinary Repair 50,000$ -$ -$ -$ -$ 50,000$ 698 School Paving Program 100,000$ 150,000$ 153,750$ 157,593$ 161,901$ 723,244$ 699 Interior Painting Program 153,750$ 157,594$ 161,534$ 165,572$ 169,896$ 808,346$ 739 East Lexington Fire Station Physical Fitness Room 75,000$ -$ -$ -$ -$ 75,000$ 749 Public Facilities Bid Documents 75,000$ 75,000$ 75,000$ 75,000$ 75,000$ 375,000$ 754 Diamond Energy Improvements -$ 250,000$ 3,500,000$ -$ -$ 3,750,000$ 835 Visitor Center220,500$ 2,080,375$ -$ -$ -$ 2,300,875$ 838 Middle School Science , Performing Arts, and General Education Spaces60,000$ 500,000$ 3,100,000$ -$ -$ 3,640,000$ 870 Hastings School Renovation/Replacement1,100,000$ -$ 40,000,000$ -$ -$ 41,100,000$ 887 Middle School Nurses Stations45,000$ -$ -$ -$ -$ 45,000$ 888 Clarke Elevator Upgrade275,000$ -$ -$ -$ -$ 275,000$ 889 Town Offices Security Cameras-$ 30,000$ -$ -$ -$ 30,000$ 892 39 Marrett Road Community Center Renovation768,631$ 8,076,848$ -$ -$ -$ 8,845,479$ 900 Renovation & Update of Diamond Kitchen and Cafeteria-$ 350,000$ -$ -$ -$ 350,000$ 904 Clarke Gymnasium Dividing Curtain25,000$ -$ -$ -$ -$ 25,000$ 905 Clarke Gymnasium Lockers-$ 30,000$ -$ -$ -$ 30,000$ 910 Clarke Auditorium Audio Visual System69,300$ -$ -$ -$ -$ 69,300$ PUBLIC FACILITIES TOTAL11,588,483$ 13,396,137$ 47,934,021$ 1,641,011$ 1,757,229$ 76,296,881$ FY2015 DPF Capital PlanPage 10December 5th, 2013
Project Name:School Building Envelope and Systems Program Date:29-Oct-08
Submitted By:Pat Goddard Department:Public Facilities
Project ID Number:562
First Year Submission?
Priority 1
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:E-mail pgoddard@exingtonma.gov
Revision Date:27-Nov-13
Description of Project:Thi s pr oj ect i s r equesti ng f unds t o perf or m annual pri oriti zed r epai r s and modifi cati ons t o school buil di ngs. FY 2015 pri oriti es may i ncl ude maki ng
extr aor di nar y r epai r s as r equi r ed t o sc hool buil di ngs i ncl udi ng educati onal space modifi cati ons fr o m enr oll ment changes and moi st ur e/i nsul ati on
barri er at Cl ar ke Mi ddl e School and i mpr oved mai st ur e barri er f or Di a mond Mi ddl e School Li br ar y. Engi neeri ng desi gn and pr epar ati on of bi d
docu ment s ar e i ncl uded i n t he pr oj ect.
Justification/Benefit:
To pr operl y mai nt ai n t he buil di ngs oper at ed by t he School s will r equi r e conti nual i nvest ment i n t he buil di ng env el ope. Thi s i ncl udes r epai r of
da maged panel s and si di ng, r ecaul ki ng and weat her pr oofi ng wi ndo ws and door s, and pai nti ng t he wood ext eri or on an as needed basi s ︵appr oxi mat el y seven year s. I n additi on, l at e enr oll ment s oft en r equi r e space modifi cati ons t o acco mmodat e r evi sed pl ans.
Impact if not completed:Wit hout conti nual mai nt enance t he buil di ng ext eri or will det eri at e, all o wi ng mor e moi st ur e t o beco me entr apped i n t he envel ope and pr opogat e
cr acks t hr ough t he fr eeze t ha w cycl e.
Capital Funding Request
Stakeholders:School user s, publi c.
Timeframe:Syst e m wi de annuall y, on a pri oi rt y basi s t o each school buil di ng
Operating Budget Impact:Opeari ng budget will c onti nue t o f und s mall, i ndi vi dual it e ms suc h as f ail ur e of a specifi c door or wi ndo w or s mall pai nti ng pr oj ect s.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
0
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Budget esti mat ed, t o perf or m pri orit y pr oj ect s on a yearl y basi s.
Revolving Other
562
$189,000 $193,000 $197,000 $202,000 $206,000
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$16,000 $17,000 $18,000 $19,000 $20,000
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $205,000 $210,000 $215,000 $221,000 $226,000
Totals
$0
$90,000
$987,000
$0
$0
$1,077,000
$0CPA Amt. Req.$0 $0 $0 $0
12/2/2013 4:09:23 PM
FY2015 DPF Capital Plan Page 11 December 5th, 2013
Project Name:LHS Heating Systems Upgrade Phases 2 & 3 Date:28-Oct-08
Submitted By:Pat Goddard Department:Public Facilities
Project ID Number:564
First Year Submission?
Priority 0
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:E-mail pgoddard@ci.lexington.ma.us
Revision Date:27-Nov-13
Description of Project:Phas e one of t hi s pr oj ect was co mpl et ed under an aut hori zati on at 2009 Annual To wn Meeti ng, Arti cl e 19 C. The r e mai nder of t he pr oj ect was
t hen t o be co mpl et ed as part of t he L HS Renovati on pr oj ect sub mitt ed t o MSBA as a St at e ment of I nt er est i n t he f all of 2009. Less t han a year
l at er, t he Est abr ook School beca me t he f undi ng pri orit y. Due t o i ncr easei ng enr oll ment s and ot her educati onal f act or s, The School Co mmitt ee
has i dentifi ed a maj or pr oj ect at Lexi ngt on Hi gh School ︵L HS︶ as bei ng t hei r second pri orit y, aft er a maj or pr oj ect at t he Hasti ngs El e ment ar y
School. As a r esult, The Depart ment of Publi c Faciliti es i s r eco mmendi ng r educi ng t he scope of t he L HS Heati ng Syst e ms Upgr ade. It i s
anti ci pat ed t hat t hi s r educed scope will r et ai n t he exi sti ng st ea m gener ati on, di stri buti on pi pi ng, and coil s i n t he unit ventil at or s, and r epl ace t he
unr eli abl e pneu mati c contr ol s and unit ventil at or val ve and da mper oper at or s t o i mpr ove r eli abilit y and c ontr ol.
The FY 2015 r equest f or t hi s pr oj ect ︵Phas e 2︶ i s t o co mpl et e desi gn devel op ment and bi d docu ment s f or t hi s r evi s ed sc ope of wor k. Phase 3
will t hen beco me i mpl e ment ati on of t he pr oj ect, t ent ati vel y schedul e f or FY 2016.
Justification/Benefit:
Curr entl y t he desi gn of t he heati ng syst e m at L HS Mai n Buil di ng depends on uni vent s t o deli ver heat i nt o t he cl assr oo m. Most of t he uni vent s
oper at e poorl y and at unaccept abl e noi s e l evel f or a cl assr oo m envi r on ment. Teacher s oft en must shut off t he uni vent f or st udent s t o be abl e t o
hear t he l ect ur e. The uni vent s and VAV boxes ar e al so mostl y contr oll ed by pneu mati c contr ol s. The pneu mati c contr ol s ar e unr eli abl e and f ail i n
a f ull heat mode, r esulti ng i n wi ndo ws bei ng open i n cl assr oo ms t o vent poorl y contr oll ed heat out of t he r oo m.Thi s pr oj ect i s r equesti ng f unds t o
co mpl et e a contr ol syst e m upgr ade at Lexi ngt on Hi gh Sc hool. Phase I was co mpl et ed duri ng t he su mmer of 2009 and i ncl uded r epl ace ment of
t he Mat h, Sci ence, and For ei gn Language buil di ngs uni vent s and added di git al contr ol s ︵DDC︶ t o all uni vent s, v ari abl e ai r vol u me ︵VAV︶
boxes, and r oof t op unit s. Phase 2 will f und desi gn and constr ucti on docu ment s of t he r educed scope of wor k, and Phase 3 will r epl ace t he
unr eli abl e pneu mati c contr ol s and unit ventil at or val ve and da mper oper at or s t o i mpr ove r eli abilit y and contr ol.
Impact if not completed:The HVAC syst e m at L HS Mai n Buil di ng i ncl udes unr eli abl e pneu mati c contr ol s wit h ol d st ea m unit ventil at or s. Thi s co mbi nati on r esult s i n poor
t e mper at ur e contr ol, noi sy cl assr oo ms, and t he pot enti al f or i ndoor ai r qualit y i ssues. Wit h t he pri oriti z ati on of L HS as a maj or pr oj ect, per haps i n
t he next 10 y ear s, t he Depart ment of Publi c Faciliti es i s r educi ng spendi ng on t he heati ng syst e ms upgr ade fr o m t he pr evi ousl y i dentifi ed a mount,
$3,650,000, t o a r educed scope a mount expect ed t o be i mpl e ment ed f or $798,000, pl us $75,000 i n desi gn and engi neeri ng. If t hi s r educed
scope of wor k i s not i mpl e ment ed, contr ol of t he syst e m will conti nue t o degr ade, r esulti ng i n hi gher heati ng cost s and var yi ng conditi ons f or
educati on.
Stakeholders:L HS st udent s, t eacher s, ad mi ni str at or s, publi c.
Timeframe:T wo year s
Operating Budget Impact:It i s anti ci pat ed t hat additi onal contr ol of t he HVAC equi p ment will r educe utilit y cost $10,000 t o $15,000 per year.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Replace. Freq:
20 Years
State Aid PrivateRevolving Other
12/2/2013 4:09:23 PM
FY2015 DPF Capital Plan Page 12 December 5th, 2013
Project Name:LHS Heating Systems Upgrade Phases 2 & 3 Date:28-Oct-08
Submitted By:Pat Goddard Department:Public Facilities
Project ID Number:564
First Year Submission?
Priority 0
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:E-mail pgoddard@ci.lexington.ma.us
Revision Date:27-Nov-13
Capital Funding Request Recurring Cost
$0.00
Maintenance Cycle
0 Years
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
L HS Mast er Pl an pr epar ed by Gar ci a, Gal ouska, and De Sousa. Desi gn and i mpl e ment ati on cost s pr oj ect ed fr o m pr evi ous and si mil ar pr oj ect s.
564
$0 $798,000 $0 $0 $0
$0 $80,000 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$75,000 $15,000 $0 $0 $0
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $75,000 $893,000 $0 $0 $0
Totals
$0
$90,000
$798,000
$0
$80,000
$968,000
$0CPA Amt. Req.$0 $0 $0 $0
12/2/2013 4:09:23 PM
FY2015 DPF Capital Plan Page 13 December 5th, 2013
Project Name:Cary Memorial Building Upgrades Date:14-Oct-09
Submitted By:pgoddard Department:Public Facilities
Project ID Number:639
First Year Submission?
Priority 0
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781 274 8958 E-mail pgoddard@lexingtonma.gov
Revision Date:27-Nov-13
Description of Project:The Boar d of Sel ect men f or med t he Ad hoc Car y Me mori al Buil di ng Renov ati on Desi gn Co mmitt ee ︵Ah C MBRDC︶ i n June of 2013. The char ge
of t he Co mmitt ee i s t o over see t he devel op ment of desi gn and constr ucti on docu ment s t o i mpl e ment t he sc ope of wor k r eco mmended i n t he Fi nal
Report of t he Ad hoc Car y Me mori al Buil di ng Pr ogr a mmi ng Co mmitt ee ︵Ah CMBPC︶, dat ed Januar y 18, 2013.
The contr acti ng of qualifi ed cons ult s t o pr oduce t he desi gn and constr ucti on docu ment s f or a f ut ur e r enovati on pr oj ect was f unded at 2013 Annual
To wn Meeti ng, under arti cl e 8 C, i n t he a mount of $550,000 doll ar s i n Co mmunit y Pr eser vati on Act f unds. The wor k of t he Ah C MBPC was f unded
wit h $75,000 i n Co mmunit y Pr eser vati on Act f unds at t he 2012 Annual To wn Meeti ng under arti cl e 8 D.
The docu ment ati on pr ocess will conti nue t hr ough t he f all and wi nt er and it i s anti ci pat ed t hat i n Febr uar y r evi sed esti mat es will be pr oduced on
t he ne w docu ment s. Until t hat ti me, t he pr evi ous esti mat e cont ai ned i n t he Januar y 18, 2013 Fi nal r eport will be used f or pl anni ng pur poses.
Justification/Benefit:
The Car y Me mori al Buil di ng i s a si gnifi cant and hi st ori cal buil di ng i n Lexi ngt on. Si nce it's dedi cati on i n 1928, it has host ed a r ange of co mmunit y
event s i ncl udi ng To wn Meeti ng, To wn El ecti ons, Car y Lect ur e Seri es and many perf or mances. An aut hori zati on of $60,000 i n Co mmunit y
Pr eser vati on f unds was appr oved at t he 2010 Annual To wn Meeti ng t o perf or m a co mpr ehensi ve r evi e w of t he buil di ng syst e ms, buil di ng and lif e
saf et y codes, and t heatri cal and f uncti onal c apabiliti es.
The Buil di ng Eval uati on concl uded t hat t hough t he buil di ng i s well mai nt ai ned, i mpr ove ment s ar e r eco mmended i n sev er al ar eas: accessi bilit y,
support spaces, str uct ur al , el ectri c al, mechani cal, pl u mbi ng, st age, and acousti c al and audi o vi sual i mpr ove ment s and a si ngl e pr oj ect t o
i mpl e ment all i mpr ove ment s was r eco mmended. The Ah C MBPC f urt her r evi e wed t he pr oj ect and t hen r ec o mmended a scope of wor k t o t he
Boar d of Sel ect men i n Januar y of 2013, whi ch i ncl uded i mpr ove ment s t o lif e saf et y and acessi bilit y, buil di ng syst e m i mpr ov ment s, and f acilit y
usabilit y.
Impact if not completed:If t hi s pr oj ect i s not co mpl et ed, t he Hall will conti nue t o oper at e wit h basi c f uncti onalit y and accessi bilit y, but will not pr ovi de t he perf or mer s and
audi ence t he experi ence f or whi ch i t was ori gi nall y desi gned. Perf or mances will conti nue t o be i mpact ed by l ack of li ghti ng and st age
char act eri sti cs. Meeti ng r oo ms will coni nue t o be under utili z ed due t o poor ac ousti cs and accessi bilit y.
Stakeholders:Co mmunit y, perf or mi ng art s
Timeframe:Dependi ng on avail abilit y of f undi ng, wor k coul d begi n Jul y of 2014 and be co mpl et ed i n one year.
Operating Budget Impact:None
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Replace. Freq:
50 Years
State Aid PrivateRevolving Other
12/2/2013 4:09:23 PM
FY2015 DPF Capital Plan Page 14 December 5th, 2013
Project Name:Cary Memorial Building Upgrades Date:14-Oct-09
Submitted By:pgoddard Department:Public Facilities
Project ID Number:639
First Year Submission?
Priority 0
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781 274 8958 E-mail pgoddard@lexingtonma.gov
Revision Date:27-Nov-13
Capital Funding Request Recurring Cost
$0.00
Maintenance Cycle
0 Years
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Pr eli mi nar y Pr oj ect Cost by Mill s Whit aker Ar chit ect s, Januar y 18, 2013. Audi o vi sual cost s ar e esti mat ed at $391,050, whi ch may not be CPA
eli gi bl e. Of t hose i dentifi ed AV cost s, $200,820 i nvol ves br oadcast c apabilit y f or publi c access cabl e channel s.
639
$6,973,628 $0 $0 $0 $0
$832,372 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$182,000 $0 $0 $0 $0
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $7,988,000 $0 $0 $0 $0
Totals
$0
$182,000
$6,973,628
$0
$832,372
$7,988,000
$7,596,950CPA Amt. Req.$0 $0 $0 $0
12/2/2013 4:09:23 PM
FY2015 DPF Capital Plan Page 15 December 5th, 2013
Project Name:Municipal Building Envelope and Systems Date:01-Oct-08
Submitted By:Pat Goddard Department:Public Facilities
Project ID Number:647
First Year Submission?
Priority 0
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-274-8958 E-mail pgoddard@lexingtonma.gov
Revision Date:11-Sep-13
Description of Project:Thi s r equest i s f or conti nued f undi ng of To wn Buil di ng Envel ope and Syst e ms pr oj ect s as appr oved i n a 2006 oper ati ng ov erri de i n t he a mount of
$150,000, annuall y i ncr eased by 2.5 %. Thi s year s r equest i nt ends t o i mpl e ment extr aor di nar y r epai r s Car y Me mori al Li br ar y, i ncl udi ng c eili ng
syst e m r epl ac e ment s and i nt eri or pai nti ng.
Justification/Benefit:
To mai nt ai n t o wn f aciliti es f or t hei r i nt ended f uncti on, extr aor di nar y r epai r s t o r oof s, wi ndo ws, mechanci al and el ectri cal syst e ms, and i nt eri or
fi ni shes ar e r equi r ed on a conti nual basi s. Thi s pr oj ect all oc at es f unds t o enabl e t hi s r epai r s and avoi d def err ed mai nt enance.
Impact if not completed:To wn buil di ngs and str uct ur es will depr edi at e and not meet t he coni nui ung needs of t he co mmunit y.
Capital Funding Request
Stakeholders:To wn st aff, Lexi ngt on r esi dent s
Timeframe:Thi s i s an on-goi ng capit al r equest, as t he publi c buil di ng i nf r astr uct ur e will al ways need t o be mai nt ai ned, r epai r ed, and
upgr aded.
Operating Budget Impact:The pr oj ect s wit hi n t hi s pr ogr a m do not i ncr ease t he si ze of t he publi c buil di ng st ock and t her ef or e do not r esult i n i ncr eased utilit y usage or
mai nt enance c ost s.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
10
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Conti nuati on of buil di ng envel ope at 2.5 % annual i ncr ease.
Revolving Other
647
$163,302 $167,760 $172,329 $177,012 $180,812
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$15,000 $15,000 $15,000 $15,000 $16,000
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $178,302 $182,760 $187,329 $192,012 $196,812
Totals
$0
$76,000
$861,215
$0
$0
$937,215
$0CPA Amt. Req.$0 $0 $0 $0
12/2/2013 4:09:23 PM
FY2015 DPF Capital Plan Page 16 December 5th, 2013
Project Name:School Building Flooring Program Date:18-Oct-09
Submitted By:Pat Goddard Department:Public Facilities
Project ID Number:653
First Year Submission?
Priority 0
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-274-8958 E-mail pgoddard@ci.lexington.ma.us
Revision Date:11-Sep-13
Description of Project:Thi s pr oj ect i s r equesti ng f unds t o r epl ace fl oori ng syst e ms ︵car pet, vi nyl til e, cer a mi c til e︶ t hat have f ail ed and/or have been us ed beyond t hei r
usef ul lif e. The Depart ment of Publi c Faciliti es mai nt ai ns appr oxi mat el y 1.25 milli on squar e f eet of space, wit h fl oori ng syst e ms i n vari ous
conditi ons. The oper ati ng budget f unds r epai r s of co mponent s i n fl oori ng syst e ms. Thi s pr ogr a m will r epl ace enti r e syst e ms when t he wor k will
exc eed $25,000. Thi s i s t he fift h year of t hi s pr ogr a m and ne w fl oori ng syst e ms have been i nst all ed i n Cl ar ke st ai r well s, cl assr oo ms, and
audit ori u m, Hasti ngs mai n corri dor, Di a mond School, and Centr al Ad mi ni str ati on and L HS.
Justification/Benefit:Fl oori ng syst e ms must be r epl ac ed peri odi call y t o i nsur e t he surf aces ar e saf e and cl eanabl e. Br oken and f ail ed syst e ms can beco me tri ppi ng
hazar ds and/or har bor age ar eas f or bact eri a and wat er.
Impact if not completed:Wit hout adequat e f undi ng f or r epl ace ment, fl oori ng syst e ms will pot enti all y devel op i nt o unsaf e conditi ons and beco me tri ppi ng hazar ds and
diffi cult t o cl ean.
Capital Funding Request
Stakeholders:Buil di ng user s, e mpl oyees, and co mmunit y.
Timeframe:Annual
Operating Budget Impact:None
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
15
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Fl oori ng contr act i s bi d f or squar e f oot pri ci ng t o maxi mi ze use of f unds.
Revolving Other
653
$125,000 $125,000 $125,000 $125,000 $125,000
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $125,000 $125,000 $125,000 $125,000 $125,000
Totals
$0
$0
$625,000
$0
$0
$625,000
$0CPA Amt. Req.$0 $0 $0 $0
12/2/2013 4:09:23 PM
FY2015 DPF Capital Plan Page 17 December 5th, 2013
Project Name:School Window Treatments Extraordinary Repair Date:14-Oct-10
Submitted By:Pat Goddard Department:Public Facilities
Project ID Number:696
First Year Submission?
Priority 0
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781 274 8958 E-mail pgoddard@lexingtonma.gov
Revision Date:11-Sep-13
Description of Project:Thi s pr oj ect i s r equesti ng f unds t o perf or m extr aor di nar y r epai r s f or di stri ct wi de wi ndo w tr eat ment r epl ace ment s. Thi s i s t he f ourt h and l ast year
of t hi s pr ogr a m. Wit h t hi s appr opri ati on, it i s expect ed t hat all school buil di ngs will have mai nt ai nabl e wi ndo w tr eat ment s.
Justification/Benefit:
Thi s pr oj ect will r epl ace t he unr eli abl e, hi gh mai nt enance hori zont al bli nds wit h l o w mai nt enance sol ar shades t o i mpr ove ener gy effi ci ency and
al s o cont r ol sun gl ar e i n t he educati onal space.
Impact if not completed:The oper ati ng budget i s not suffi ci entl y f unded t o i mpr ove t he wi ndo w tr eat ment s syst e m wi de. I mpact of not f undi ng t hi s pr ogr a m will r esult i n
t he it e m conti nue t o bei ng def err ed.
Capital Funding Request
Stakeholders:st udent s, educat or s, co mmunit y
Timeframe:
Operating Budget Impact:
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
0
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
A st andar d wi ndo w bli nd s pecifi cati on was devel oped and bi d wit h a r es ulti ng pri ce of $118/shade. Cl assr oo ms t ypi call y r equi r e 4 t o 5 shades f or
co mpl et e wi ndo w cover age.
Revolving Other
696
$50,000 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $50,000 $0 $0 $0 $0
Totals
$0
$0
$50,000
$0
$0
$50,000
$0CPA Amt. Req.$0 $0 $0 $0
12/2/2013 4:09:23 PM
FY2015 DPF Capital Plan Page 18 December 5th, 2013
Project Name:School Paving Program Date:14-Oct-10
Submitted By:Pat Goddard Department:Public Facilities
Project ID Number:698
First Year Submission?
Priority 0
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781 274 8958 E-mail pgoddard@lexingtonma.gov
Revision Date:17-Sep-13
Description of Project:I n t he l ast seven year s pavi ng i mpr ove ment s have been i mpl e ment ed at Est abr ook, Bri dge, Bo wman, Fi ske, Hasti ngs, Di a mond, and Centr al
Ad mi ni str ati on buil di ngs. I n additi on, i mpr ove ment s wer e made t o vari ous school buil di ngs t o r e move access barri er s i dentifi ed i n t he ADA
Sur vey c o mpl et ed i n 2011. It i s anti ci pat ed t hat a pri orit y f or next year will be t o perfr o m extr aor di nar y r epai r s t o si de wal ks on school gr ounds.
Thi s pr oj ect al so i ncl udes engi neeri ng desi gn and devel op ment of const r ucti on bi d docu ment s.
Justification/Benefit:
Extr aor di nar y r epai r s f or sc hool pavi ng ar eas ar e necessar y t o mai nt ai n par ki ng and pedestri an surf aces i n a conditi on suit abl e f or publi c us e.
Impact if not completed:Additi onal pavi ng r epl ace ment s ar e r equi r ed at sc hool buil dli ngs t o det eri at ed surf aces wit h sever e cr acki ng. If t hi s pr ogr a m i s not f unded, t hese
conditi ons will conti nue.
Capital Funding Request
Stakeholders:Co mmunit y, st udent s, par ent s, st aff
Timeframe:Annual
Operating Budget Impact:
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
0
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
DPF Pr oj ecti ons
Revolving Other
698
$90,000 $135,000 $137,750 $140,593 $143,901
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$10,000 $15,000 $16,000 $17,000 $18,000
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $100,000 $150,000 $153,750 $157,593 $161,901
Totals
$0
$76,000
$647,244
$0
$0
$723,244
$0CPA Amt. Req.$0 $0 $0 $0
12/2/2013 4:09:23 PM
FY2015 DPF Capital Plan Page 19 December 5th, 2013
Project Name:Interior Painting Program Date:14-Oct-10
Submitted By:Pat Goddard Department:Public Facilities
Project ID Number:699
First Year Submission?
Priority 0
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781 274 8958 E-mail pgoddard@lexingtonma.gov
Revision Date:17-Sep-13
Description of Project:Thi s i s t he second y ear of t he buil di ng i nt eri or pai nti ng pr ogr a m wit h t he i nt ent of r epai nti ng i nt eri or surf aces on a 7 t o 10 year schedul e. Pr oj ect s
will be i dentif ed annuall y wit h i nput fr o m school ad mi nstr at or s.
Justification/Benefit:
Pr evi ousl y t her e was no i nt eri or pai nti ng pr ogr a m. El e ment ar y sc hool i nt eri or s ar e occasi onall y pai nt ed t hr ough PTA pl anni ng of co mmunit y
vol unt eer s. The Mi ddl e School s and Hi gh School have not had i nt eri or pai nti ng done f or many year s. Wit h fi r st year f undi ng, t he pri oriti es wer e t o
pai nt mai n corri dor s and entr y ways at t he Mi ddl e School and t he Hi gh School.
Impact if not completed:The pai nti ng pr ogr a m will enabl e DPF t o pl an f or and i mpl e ment annual s u mmer pai nti ng pr oj ect s t hat will i mpr ove mai nt enac e and cl eanli ness of
buil di ng i nt eri or s.
Capital Funding Request
Stakeholders:buil di ng user s, r esi dent s
Timeframe:Annual
Operating Budget Impact:
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
0
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
DPF Pr oj ect si on
Revolving Other
699
$153,750 $157,594 $161,534 $165,572 $169,896
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $153,750 $157,594 $161,534 $165,572 $169,896
Totals
$0
$0
$808,346
$0
$0
$808,346
$0CPA Amt. Req.$0 $0 $0 $0
12/2/2013 4:09:23 PM
FY2015 DPF Capital Plan Page 20 December 5th, 2013
Project Name:East Lexington Fire Station Physical Fitness Room Date:16-Sep-11
Submitted By:Pat Goddard, John Wilson Department:Public Facilities
Project ID Number:739
First Year Submission?
Priority 0
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:(781) 274-8958 E-mail pgoddard@lexingtonma.gov
Revision Date:27-Nov-13
Description of Project:Physi cal fit ness equi p ment pr esentl y i s l ocat ed on t he appar at us fl oor, shar ed wit h tr ucks and t he fi r efi ghti ng gear. Thi s space i s hot i n t he
su mmer and col d i n t he wi nt er, and s mell s of di esel exhaust and r e mnant s of fi r e parti cul at es off t he me mber s' pr ot ecti ve gear aft er wor ki ng
fi r es. Ther e needs t o be an at mospheri call y-contr oll ed spac e f or me mber s t o exer ci se i n. The pr oj ect will buil d a r oo m on t he appar at us fl oor
t hat i s at mospheri call y contr oll ed so fir efi ght er s can exer ci se i n t he st ati on cl ose t o t hei r e mer gency equi p ment f or r api d r espons e t o call s.
Justification/Benefit:
The pr esent space i s not i nviti ng t o exer ci se i n duri ng hot and col d mont hs. If t he st aff l eave t he st ati on t o ex er ci se at To wn Hall ︵or
el se wher e︶, t hey ar e out of di stri ct and it t akes mor e ti me t o r each E MS and fi r e call s t han necessar y. Ther e shoul d be an envi r on ment all y
contr oll ed space f or t he m t o use t o st ay fit at t he East Lexi ngt on fir e st ati on.
Impact if not completed:Ri sk of i nj ur y and di sease i ncr eases if t he me mber s cannot st ay physi call y fit. The pr esent space i s t oo hot i n su mmer: t oo col d i n wi nt er: and
has di esel s moke and fi r e parti cul at es i n t he ai r at cert ai n ti mes - an unhealt hy mi x.
Capital Funding Request
Stakeholders:fi r efi ght er s
Timeframe:2015
Operating Budget Impact:none
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
30
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Cost Esti mat e, pr oj ect j oi ntl y sub mit ed t hr ough Publi c Faciliti es. At t hi s ti me f aciliti es i s doi ng a scope of wor k and desi gn pl an st udy
Revolving Other
739
$50,000 $0 $0 $0 $0
$0 $0 $0 $0 $0
$25,000 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $75,000 $0 $0 $0 $0
Totals
$0
$0
$50,000
$25,000
$0
$75,000
$0CPA Amt. Req.$0 $0 $0 $0
12/2/2013 4:09:23 PM
FY2015 DPF Capital Plan Page 21 December 5th, 2013
Project Name:Public Facilities Bid Documents Date:17-Sep-11
Submitted By:Pat Goddard Department:Public Facilities
Project ID Number:749
First Year Submission?
Priority 0
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-274-8958 E-mail pgoddard@lexingtonma.gov
Revision Date:27-Sep-13
Description of Project:Thi s pr oj ect appr opri at es a f und f or pr of essi onal ser vi ces t o pr oduce desi gn devel op ment, constr ucti on docu ment s, and/or bi d ad mi ni str ati on
ser vi ces f or pr oj ect s. Eli gi bl e pr oj ect s woul d be pr oj ect s s eeki ng aut hori z ati on at t he Annual To wn Meeti ng t hat hav e a hi gh pr obabilit y of
appr oval and t he i nt ended schedul e woul d be unatt ai nabl e if t he pr oj ect desi gn pr ocess coul d not begi n until aft er t he cl os e of Annual To wn
Meeti ng. Thi s i s t he t hi r d year of t hi s pr ogr a m. Duri ng spri ng of 2013, $20,485.84 was used fr o m t he fi r st year of t hi s pr ogr a m ︵FY 2013︶ t o
engi neer t he school pavi ng i mpr ov e ment s t hat wer e co mpl et ed under Arti cl e 14E of 2013 Annual To wn Meeti ng ︵FY 2014︶.Annuall y, t he
unused f unds will be cl os ed back t o t he gener al f und.
Justification/Benefit:
Publi c Faciliti es manages pr oj ect s f or school buil di ngs wit h ver y short constr ucti on wi ndo ws due t o t he acade mi c cal endar. Wit h t he Annual To wn
Meeti ng cl osi ng i n l at e April or earl y May, t her e i s i nsuffi cent ti me t o obt ai n pr of essi onal ser vi ces f or bi d docu ment s, co mpl et e t he bi ddi ng
pr ocess, and i mpl e ment t he pr oj ect bef or e sc hool i s back i n sessi on. Wit h t hi s avail abl e f und, pr oj ect s t hat hav e a hi gh pr obablilit y of appr oval at
To wn Meeti ng can be devel oped wit h suffi cent ti me t o i mpl e ment t he m i n t he sa me cal endar year as To wn Meeti ng.
Impact if not completed:I mpact if not co mpl et ed i s t o del ay i mpl e ment ati on of pr oj ect s f or 12 mont hs or use avail abl e oper ati ng doll ar s t o suppl e ment capit al pr oj ect s.
Capital Funding Request
Stakeholders:Publi c Faciliti es and pr oj ect st ak ehol der s
Timeframe:
Operating Budget Impact:
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
1
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Esti mat e
Revolving Other
749
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$75,000 $75,000 $75,000 $75,000 $75,000
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $75,000 $75,000 $75,000 $75,000 $75,000
Totals
$0
$375,000
$0
$0
$0
$375,000
$0CPA Amt. Req.$0 $0 $0 $0
12/2/2013 4:09:23 PM
FY2015 DPF Capital Plan Page 22 December 5th, 2013
Project Name:Visitor Center Date:13-Oct-11
Submitted By:Pat Goddard Department:Public Facilities
Project ID Number:835
First Year Submission?
Priority 0
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:E-mail pgoddard@lexingtonma.gov
Revision Date:27-Nov-13
Description of Project:Wor ki ng i n conj uncti on wit h t he Touri s m Co mmitt ee, t hi s pr oj ect r ec o mmends a r edesi gn and expansi on of t he Vi sit or s' Cent er t o encour age
vi sit or s t o spend t hei r ti me and money i n Lexi ngt on. The pr ogr a mmati c needs addr essed by t hi s pr oposal i ncl ude: educ ati on, space f or t our
gr oups, self-ser vi ce ki osk, c ount er space f or assi sti ng vi sit or s, vet er ans' di s pl ay wit h vi s ual connecti on t o ext eri or me mori al s, r et ail space, f ood
vendi ng ar ea, r est r oo ms, and offi ce space. To r eali ze t hese goal s, a cust o m exhi bit will be desi gned a constr uct ed t hat capt ur es Lexi ngt on's
uni que pl ace i n A meri can Hi st or y. I n additi on, t he buil di ng will be made f ull y handi cap accessi bl e and pr ovi de co mmunit y meeti ng s pace.
Justification/Benefit:Ori gi nall y opened i n 1970, i n anti ci pati on of t he nati on's bi cent enni al, t he vi sit or cent er has ser ved as an i nf or mati on hub t o Lexi ngt oni ans as well
as milli ons of guest s fr o m ar ound t he worl d si nce it was built. On an annual basi s, t hi s buil di ng by f ar sees mor e f oot tr affi c t han any ot her t o wn-
o wned buil di ng, wit h ov er 100,000 vi sit or s annuall y, utili zi ng t he r estr oo ms. The l ast upgr ade t o t he f acilit y was when t he r estr oo ms wer e made
handi cap accessi bl e 10 year s ago. Si nce t hen, it has been used by over 1,000,000 vi sit or s.
Impact if not completed:Today' s vi sit or s seek a diff er ent ki nd of ser vi ce t han t hey di d over fi ve decades ago, when t he buil di ng was built. Lexi ngt on has f ocused on
i mpr ovi ng it s vi sit or s' experi ence, and so f ail ur e t o moder ni ze will pr event us fr o m maxi mi zi ng t he econo mi c devel op ment opport uniti es t hat exi st.
Additi onall y, t he curr ent st at e of t he r est r oo ms fr o m such over use ar e bor derli ne unsanit ar y.
Capital Funding Request
Stakeholders:Lexi ngt on t axpayer s, l oc al busi nesses, i nt er nati onal and nati onal vi sit or s
Timeframe:Desi gn devel op ment and constr ucti on docu ment s i n FY2015. Ex pect ati on t hat wor k woul d begi n at t he cl os e of t he
season i n t he f all cal endar 2015. Thi s pr oj ect will be ti med t o have mi ni mal i mpact on t he t ouri st s eason.
Operating Budget Impact: Pot enti al oper ati ng i mpact mi ght be additi onal utilit y cost s and cl eani ng ser vi ces. Curr ent utilit y cost s ar e about $6,000/ year, and wit h L EED
str ech ener gy c ode r equi r e ment s it i s not expect ed t hat t hi s woul d i ncr ease mor e t han 25 %.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
0
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Lexi ngt on Vi sit or Cent er Pr ogr a mmati c Report, Januar y 20, 2012, escal at ed 19 % f or FY 2016 constr ucti on. Assu med 39.4 % ︵ r ati on of 6,566
squar e f eet Vi sit or's Cent er t o t ot al ︶ i s % CPA eli gi bl e. Wonder c abi net educati onal exhi bit $400,000 ︵20 % desi gn︶.
Revolving Other
835
$0 $1,517,250 $0 $0 $0
$20,000 $189,125 $0 $0 $0
$0 $320,000 $0 $0 $0
$0 $0 $0 $0 $0
$200,500 $54,000 $0 $0 $0
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $220,500 $2,080,375 $0 $0 $0
Totals
$0
$254,500
$1,517,250
$320,000
$209,125
$2,300,875
$53,781CPA Amt. Req.$612,769 $0 $0 $0
12/2/2013 4:09:23 PM
FY2015 DPF Capital Plan Page 23 December 5th, 2013
Project Name:Middle School Science , Performing Arts, and General Education Spaces Date:19-Oct-11
Submitted By:Anna Monaco, Anne Carothers, Department:Public Facilities
Project ID Number:838
First Year Submission?
Priority 1
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781 274 8958 E-mail pgoddard@lexingtonma.gov
Revision Date:22-Nov-13
Description of Project:Fundi ng t o eval uat e t he t wo mi ddl e school sci ence l abor at ori es and perf or mi ng art s spaces as t o t hei r c apabiliti es t o deli ver t he mi ddl e sc hool
sci ence and perf or mi ng art s pr ogr a ms wer e pr ovi ded f or FY 2103 and t he st udy i s i n pr ocess. For FY 2015, f undi ng i s r equest ed t o eval uat e t he
Di a mond f ood ser vi c es and t he use of exi sti ng educati onal space i n bit h mi ddl e school s and det er mi ne what opport uniti es exi st t o i mpr ove
utili zati on f or i ncr easi ng enr oll ment s. A si mil ar eval uati on yi el ded f our additi onal cl assr oo ms at L HS.
Justification/Benefit:
The t wo mi ddl e school s wer e r enovat ed appr oxi mat el y 11 year s ago. Ther e ar e concer ns fr o m t he school ad mi ni str at or s t hat t he educati onal
space no l onger adequat el y support t he mi ddl e school sci ence and perf or mi ng art s pr ogr a ms and t hat t he syst e ms, equi p ment, and t he space
pl an shoul d be eval uat ed f or ali gn ment wit h t he educati onal pr ogr a m. I n additi on, i ncr easi ng enr oll ment i n el e ment ar y school s will r es ult i n
i ncr eased mi ddl e school enr ol ment s f or FY 2017. Thi s pr oj ect will all ocat e f undi ng f or FY 2015 t o st udy space utili zati on f or gener al educ ati on,
and make a r eco mmendati on f or FY 2016 t o addr ess multi pl e mi ddl es school space and pr ogr a m r equi r e ment s.
Impact if not completed:The school ad mi ni str at or s have obser ved li mit ati ons i n t he physi cal space of t he l abor at ori es and audit ori u ms f or deli veri ng educati onal pr ogr a m,
and mi ddl e sc hool enr oll ment i s pr oj ect ed t o i ncr ease f or FY 2017. A st udy needs t o be done t o i dentif y t he shortf all s s o t hat a pl an can be
devel oped t o meet t he need. If f undi ng i s not pr ovi ded t o assess t he c urr ent sit uati on and pl an f or i mpr ove ment s, t he sci ence and perf or mi ng art s
pr ogr a m st aff will conti nue t o be chall enged i n meeti ng t he educati onal goal s.
Capital Funding Request
Stakeholders:Mi ddl e School st udent s, t eacher s, ad mi ni str at or s
Timeframe:3 year s
Operating Budget Impact:None
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
0
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
DPF esti mat es
Revolving Other
838
$0 $250,000 $3,000,000 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$60,000 $250,000 $100,000 $0 $0
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $60,000 $500,000 $3,100,000 $0 $0
Totals
$0
$410,000
$3,250,000
$0
$0
$3,660,000
$0CPA Amt. Req.$0 $0 $0 $0
12/2/2013 4:09:23 PM
FY2015 DPF Capital Plan Page 24 December 5th, 2013
Project Name:Hastings School Renovation/Replacement Date:17-Oct-12
Submitted By:Pat Goddard Department:Public Facilities
Project ID Number:870
First Year Submission?
Priority 0
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781 274 8958 E-mail pgoddard@lexingtonma.gov
Revision Date:27-Nov-13
Description of Project:The School Co mmitt ee r evi e wed t he sc hool Ten Year Facilit y Mast er Pl an i n Januar y of 2013 and vot ed t o bri ng f or war d sub mi ssi on of a St at e of
I nt er est ︵S OI ︶ t o t he Massachusett s School Buil di ng Aut horit y ︵MSBA︶ at t he next avail abl e opport unit y. I n all li keli hood, pr oj ect f undi ng
woul d not be sub mitt ed f or consi der ati on at t he 2014 annual t o wn meeti ng. It i s esti mat ed t hat t he next opport unit y t o sub mit an S OI will be
Januar y 2014. Response fr o m t he MSBA i s anti ci pat ed i n t he f all 2014. If t he r esponse i s positi ve, t he To wn woul d have 90 days t o seek To wn
Meeti ng appr oval of pr oj ect f undi ng f or a Feasi bilit y and Sche mati c Desi gn St udy. If all t hi s co mes t o pass, t he MSBA woul d r ei mbur se Lexi ngt on
f or part of t he wor k, at a per cent age t o be det er mi ned, but t he per cent age i s expect ed t o be a mi ni mu m of 32 %.
Justification/Benefit:
The Hasti ngs El e ment ar y School has sever al pr ogr a m and physi cal defi ci enci es t hat need t o be eval uat ed f or appr opri at e r esol uti on.
Impact if not completed:I ncl uded i n 10 year pl an, may be updat ed.
Capital Funding Request
Stakeholders:Hasti ngs co mmunit y
Timeframe:
Operating Budget Impact:
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
0
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Revolving Other
870
$0 $0 $40,000,000 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$1,100,000 $0 $0 $0 $0
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $1,100,000 $0 $40,000,000 $0 $0
Totals
$0
$1,100,000
$40,000,000
$0
$0
$41,100,000
$0CPA Amt. Req.$0 $0 $0 $0
12/2/2013 4:09:23 PM
FY2015 DPF Capital Plan Page 25 December 5th, 2013
Project Name:Middle School Nurses Stations Date:17-Sep-13
Submitted By:Pat Goddard Department:Public Facilities
Project ID Number:887
First Year Submission?
Priority 0
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-274-8958 E-mail pgoddard@lexingtonma.gov
Revision Date:24-Sep-13
Description of Project:Thi s pr oj ect i s r equesti ng f unds t o modif y t he spaces all ocat ed f or nur ses at bot h Mi ddl e School spaces t o bett er ali gn wit h t he ser vi ces pr ovi ded.
Separ ati ng spaces f or i nf ecti on c ontr ol and confi denti alit y ar e pri mar y obj ecti ves, as well as t he capabilit y t o support multi pl e st udent s wit h
diff eri ng needs. The exi sti ng spaces do nut f ull y support t he multi f acet ed needs of t he st udent s and nur ses. Additi onal si nks ar e needed f or
hand washi ng, an ar ea f or r est, and an ar ea f or tr eat ment.
Justification/Benefit:
Bot h nur ses
’ st ati ons need t o have an ar ea f or nur ses t o meet pri vat el y wit h st udent s, but al so all o w t he nur se t o monit or ot her ar eas wher e
st udent s may be r esti ng or waiti ng f or par ent s. Additi onal si nks ar e r equi r ed f or hand washi ng and r outi ne hygi ene. A tr eat ment ar ea separ at e
fr o m a r esti ng ar ea f or an ill chil d support s i nf ecti on contr ol and pri vacy.
Impact if not completed:The curr ent spac es will c onti nue i n use ho wev er i mpr ov e ment s i n i nf ecti on contr ol, pri vacy and ti mel y r et ur n of st udent s t o cl ass will not be met.
Capital Funding Request
Stakeholders:Mi ddl e School St udent s at Cl ar ke & Di a mond, Nur si ng st aff
Timeframe:
Operating Budget Impact:None
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
0
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Esti mat e fr o m TBA ar chit ect.
Revolving Other
887
$33,000 $0 $0 $0 $0
$0 $0 $0 $0 $0
$5,000 $0 $0 $0 $0
$0 $0 $0 $0 $0
$7,000 $0 $0 $0 $0
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $45,000 $0 $0 $0 $0
Totals
$0
$7,000
$33,000
$5,000
$0
$45,000
$0CPA Amt. Req.$0 $0 $0 $0
12/2/2013 4:09:23 PM
FY2015 DPF Capital Plan Page 26 December 5th, 2013
Project Name:Clarke Elevator Upgrade Date:17-Sep-13
Submitted By:Pat Goddard Department:Public Facilities
Project ID Number:888
First Year Submission?
Priority 0
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-274-8958 E-mail pgoddard@lexingtonma.gov
Revision Date:27-Sep-13
Description of Project:Thi s pr oj ect i s r equesti ng f unds t o i ncr ease t he i nt eri or di mensi ons of t he Cl ar ke el evat or t o make it co mpli ant wit h curr ent access codes. The
Cl ar ke el evat or i s not co mpli ant wit h mi ni mu m di mensi ons t hat all o w f or a mobilit y i mpai r ed i ndi vi dual t o maneuver i nsi de t he cab. As a r es ult,
i mpai r ed i ndi vi dual s may r equi r e assi st ance t o oper at e t he el evat or, or ot her acco mmodati ons.
Justification/Benefit:
I n past y ear s, mobilit y i mpai r ed st udent s at Cl ar ke have been acc o mmodat ed by assi gni ng a per son t o assi st wit h oper ati on of t he el evat or. Thi s
has been manageabl e duri ng t he sc hool day, but ot her publi c user s of t he buil di ng wit h mobilit y i mpai r ment s may not have assi st ance avail abl e t o
oper at e t he car contr ol s. The 2012 Lexi ngt on Titl e II Self -Eval uati on li st ed t hi s non-co mpli ance conditi on and t he Lexi ngt on Co mmi ssi on on
Di sabilit y has made t he corr ecti on of t he non-co mpli ance c onditi on a pri orit y.
Impact if not completed:If f undi ng i s not avail abl e t o make t he cab of t he el evat or c o mpl y wit h t he r equi r e ment of t he access c ode, t he To wn may fil e f or a vari ance fr o m
t he Ar chit ect ur al Access Boar d.
Capital Funding Request
Stakeholders:Cl ar k e Co mmunit y, st udent s, publi c
Timeframe:
Operating Budget Impact:None
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
0
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
TBA Ar chit ect esti mat e
Revolving Other
888
$238,000 $0 $0 $0 $0
$20,000 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$17,000 $0 $0 $0 $0
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $275,000 $0 $0 $0 $0
Totals
$0
$17,000
$238,000
$0
$20,000
$275,000
$0CPA Amt. Req.$0 $0 $0 $0
12/2/2013 4:09:23 PM
FY2015 DPF Capital Plan Page 27 December 5th, 2013
Project Name:39 Marrett Road Community Center Renovation Date:30-Sep-13
Submitted By:Pat Goddard Department:Public Facilities
Project ID Number:892
First Year Submission?
Priority 0
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-274-8958 E-mail pgoddard@lexingtonma.gov
Revision Date:02-Dec-13
Description of Project:The To wn of Lexi ngt on i s sc hedul ed t o cl ose on t he pur chase of t he 39 Marr ett Road pr opert y fr o m t he Scotti sh Rit e on Dece mber 3, 2013. The
Boar d of Sel ect men has appoi nt ed an Ad Hoc Co mmunit y Cent er Advi sor y Co mmitt ee ︵AHCCAC︶ t o make a r eco mmendati on of t he ser vi ces
and pr ogr a ms t hat shoul d be deli ver ed at t he ne w Co mmunit y Cent er, and i s it anti ci pat ed t hat t he f acilit y will r equi r e r enovati on, and pot enti all y
an additi on, t o f ulfill t he needs of t he Co mmunit y. Thi s pr oj ect will, i n phases, ask f or f undi ng t o i mpl e ment t he desi gn and constr ucti on phas es of
t he 39 Marr ett Road pr opert y.
The AHCCAC has begun it s wor k on devel opi ng t he Co mmunit y vi si on f or t he Co mmunit y Cent er and it i s anti ci pat ed t hat t he FY 2015
appr opri ati on will conti nue t he desi gn, and per haps constr ucti on docu ment s, f or t he f acilit y r enovati on, pl us constr uct a si de wal k fr o m Marr ett
Road.
Thi s si de wal k, budget ed at $250,000, will enabl e pedestri an access f or t he Co mmunit y Cent er when it opens f or phase one occupancy whil e t he
f ull pl an i s bei ng devel oped. Fundi ng was appr opri at ed at t he Nove mber 4, 2013 Speci al To wn Meeti ng t o i mpl e ment phase one wor k, i ncl udi ng
wor k r equi r ed f or code c o mpli ance, wor k t o avoi d f ut ur e, maj or, di sr upti ons t o st aff and pr ogr a ms, and wor k t o pr ovi de f uncti onalit y so t hat t he
depart ment s movi ng i nt o t he buil di ng can r epli cat e or i mpr ov e t he s er vi ces bei ng off er ed. The fl oor l oadi ng capacit y of t he buil di ng i s bei ng
i ncr eased f or asse mbl y use, and additi onal r estr oo ms added, f or fl exi bilit y i n buil di ng use. The phase one pl an, budget ed at $3,169,000, i s a
subset of t he t ot al a mount esti mat ed at t he Mar ch 18, 2013 Speci al To wn Meeti ng of $11,893,717 of whi ch $9,495,306 i s CPA f unds.
Justification/Benefit:The pl an t o pur chase t he 39 Marr ett Road pr opert y f or us e as a Lexi ngt on Co mmunit y Cent er i ncl uded t he r enovati on, and pot enti al expansi on, of
t he hi st ori c mansi on and annex.
Impact if not completed:The i mpl e ment ati on of t he f ull y f uncti oni ng Co mmunit y Cent er will be del ayed.
Stakeholders:Co mmunit y
Timeframe:
Operating Budget Impact:
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Replace. Freq:
0Years
State Aid PrivateRevolving Other
12/2/2013 4:09:23 PM
FY2015 DPF Capital Plan Page 28 December 5th, 2013
Project Name:39 Marrett Road Community Center Renovation Date:30-Sep-13
Submitted By:Pat Goddard Department:Public Facilities
Project ID Number:892
First Year Submission?
Priority 0
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-274-8958 E-mail pgoddard@lexingtonma.gov
Revision Date:02-Dec-13
Capital Funding Request Recurring Cost
$0.00
Maintenance Cycle
0 Years
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Cost as i dentifi ed f or April 2013 ST M and updat ed f or Nove mber 4 ST M. Desi gn and engi neeri ng cost s ass u me FY 2015 f undi ng of desi gn
devel op ment and const r ucti on docu ment s f or r enovati on pl us 1/2 gy m.
892
$250,000 $7,012,405 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$518,631 $197,906 $0 $0 $0
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $768,631 $7,210,311 $0 $0 $0
Totals
$0
$716,537
$7,262,405
$0
$0
$7,978,942
$612,735CPA Amt. Req.$4,967,796 $0 $0 $0
12/2/2013 4:09:23 PM
FY2015 DPF Capital Plan Page 29 December 5th, 2013
Project Name:Clarke Gymnasium Dividing Curtain Date:16-Oct-13
Submitted By:Pat Goddard/Anna Monaco Department:Public Facilities
Project ID Number:904
First Year Submission?
Priority 0
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-274-8900 E-mail pgoddard@lexingtonma.gov
Revision Date:
Description of Project:Jonas Cl ar ke Mi ddl e School i s r equesti ng t o i nst all a di vi di ng c urt ai n i n t he gy mnasi u m.
Justification/Benefit:
Cl ar k e had a l ong-ti me i noper abl e di vi di ng wall r e moved duri ng t he su mmer of 2012 - mec hani c al confli ct wit h t he co mposit e fl oori ng. Addi ng a
di vi di ng curt ai n ︵r oll do wn fr o m ceili ng mount ︶ i n t he gy mnasi u m woul d all o w f or t wo separ at e l ear ni ng ar eas wit hi n t he sa me l ar ge
gy mnasi u m, as well as t o i ncr ease st udent saf et y fr o m str ay gy m equi p ment co mi ng fr o m one si de t o t he ot her. St aff me mber s curr entl y pl ac e
gy m mat s and r oll s do wn t he cent er-li ne, cr eati ng a pseudo-wall when needed. The pseudo-wall keeps st udent acti vit y and equi p ment ︵ball s,
pucks, et c.︶ i sol at ed t o one half of t he gy mnasi u m, whil e t he ot her half i s engaged i n an alt er nat e or mirr or acti vi t y.
Addi ti onall y, Cl ar ke has seen t hei r st udent popul ati on gr o wn fr o m 750 st udent s t o 870 st udent s over t he past 3-4 year s. Al ong wit h t he
popul ati on gr o wt h co mes l ar ger physi c al educati on cl ass si zes and t he need t o fi nd appr opri at e and s af e l ear ni ng s paces.
Faciliti es pr ovi ded a ver bal quot e of $20,000.00 t o co mpl et e t he i nst all ati on.
Impact if not completed:St aff will conti nue t o pl ace gy m mat s and r oll s do wn t he cent er li ne, cr eati ng a pseudo-wall or barri er t o st udent s and t hei r gy m equi p ment
i sol at ed i n one ar ea. Gy m equi p ment ︵ball s, pucks, et c.︶ will conti nue t o move back-and-f ort h bet ween t he t wo l ear ni ng spaces, i nt err upti ng
st udent acti vit y and saf et y.
Capital Funding Request
Stakeholders:Facult y, st udent s and c o mmunit y me mber s.
Timeframe:Su mmer 2014
Operating Budget Impact:
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
0
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Revolving Other
904
$0 $0 $0 $0 $0
$2,000 $0 $0 $0 $0
$20,000 $0 $0 $0 $0
$0 $0 $0 $0 $0
$3,000 $0 $0 $0 $0
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $25,000 $0 $0 $0 $0
Totals
$0
$3,000
$0
$20,000
$2,000
$25,000
$0CPA Amt. Req.$0 $0 $0 $0
12/2/2013 4:09:24 PM
FY2015 DPF Capital Plan Page 30 December 5th, 2013
Project Name:Clarke Gymnasium Dividing Curtain Date:16-Oct-13
Submitted By:Pat Goddard/Anna Monaco Department:Public Facilities
Project ID Number:904
First Year Submission?
Priority 0
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-274-8900 E-mail pgoddard@lexingtonma.gov
Revision Date:
Ver bal quot e fr o m vendor
12/2/2013 4:09:24 PM
FY2015 DPF Capital Plan Page 31 December 5th, 2013
Project Name:Clarke Auditorium Audio Visual System Date:17-Oct-13
Submitted By:Pat Goddard/Anna Monaco Department:Public Facilities
Project ID Number:910
First Year Submission?
Priority 0
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-274-8900 E-mail pgoddard@lexingtonma.gov
Revision Date:18-Oct-13
Description of Project:Jonas Cl ar ke Mi ddl e School i s r equesti ng t o r epl ace t he enti r e audit ori u m sound syst e m and add a pr oj ecti on syst e m.
Justification/Benefit:
Pl anni ng f or r epl ac e ment of t he audit ori u m s ound syst e m and t o add a pr oj ecti on syst e m at Cl ar ke began FY10. The pr oj ect was put on hol d as
f undi ng was di v ert ed t o si mil ar audit ori u m pr oj ect s i n t he school syst e m, wor ki ng t o war ds equalit y bet ween t he mi ddl e school s. Due t o r eli abilit y
i ssues wit h t he exi sti ng equi p ment, we ar e advanci ng t he wor k ahead of t he mi ddl e school pr oj ect.
The Cl ar ke audit ori u m i s a heavil y used s pace by st udent s, st aff and co mmunit y me mber s ︵i ncl udi ng school co mmitt ee meeti ngs︶. The curr ent
sounds syst e m t hat ser v es t hi s space i s ori gi nal t o t he buil di ng and has r eport edl y outli ved it s
’ lif e ex pect ancy. A ne w sound syst e m woul d
enabl e meeti ngs, perf or mances, and pr es ent ati ons t o be hear d wit hout exc essi ve st ati c, f eedback and t hunder ous knocki ng. Addi ng a pr oj ecti on
syst e m woul d all o w f or much gr eat er fl exi bilit y f or t he pr esent er, who coul d si mpl y pl ug i nt o t he syst e m, accessi ng a ceili ng mount ed pr oj ect or.
Impact if not completed:If t he pr oj ect i s not co mpl et ed, Cl ar ke and t he co mmunit y will conti nue t o use t he curr ent sounds syst e m, wor ki ng t hr ough t he l oud t hunder ous
noi ses and st ati c t hat fr equent t he spac e. We anti ci pat e a whol e syst e m f ail ur e i n t he near f ut ur e, and have been advi sed by contr act or s t o av oi d
adj ust ment s t o t he out dat ed wir es and part s.
Cl ar ke does not curr entl y hav e a pr oj ecti on syst e m i n pl ace, so st aff and co mmunit y me mber s woul d conti nue t o asse mbl e a pr oj ecti on syst e m ︵t abl e at fr ont of audit ori u m︶ on a needs basi s. Thi s r ol e curr entl y f all s on eit her school ad mi ni str ati on or t he buil di ng cust odi ans.
Capital Funding Request
Stakeholders:Facult y, st udent s and c o mmunit y me mber s.
Timeframe:Su mmer 2014
Operating Budget Impact:
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
0
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Revolving Other
910
$0 $0 $0 $0 $0
$6,300 $0 $0 $0 $0
$58,000 $0 $0 $0 $0
$0 $0 $0 $0 $0
$5,000 $0 $0 $0 $0
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $69,300 $0 $0 $0 $0
Totals
$0
$5,000
$0
$58,000
$6,300
$69,300
$0CPA Amt. Req.$0 $0 $0 $0
12/2/2013 4:09:24 PM
FY2015 DPF Capital Plan Page 32 December 5th, 2013
Project Name:Clarke Auditorium Audio Visual System Date:17-Oct-13
Submitted By:Pat Goddard/Anna Monaco Department:Public Facilities
Project ID Number:910
First Year Submission?
Priority 0
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-274-8900 E-mail pgoddard@lexingtonma.gov
Revision Date:18-Oct-13
Pr oposal s fr o m Shanahan Sounds.
12/2/2013 4:09:24 PM
FY2015 DPF Capital Plan Page 33 December 5th, 2013
Fire Department Requested Budget
Fiscal Year 2015
Submitted by:
John Wilson, Fire Chief
Board of Selectmen Presentation
December 5th, 2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety Subprogram:4200 Fire/EMS
Mission:
Budget Overview:
Department Goals:
FY 2015
Administrative Support Lieutenant 4210 - Admin 62,192$
Additional Hours for Clerk 4210 - Admin 5,582$
Ambulance Staffing, 4 FT Positions 4230 - Suppression 236,077$
Quarterly Officers' Meetings 4230 - Suppression 8,500$
Sub-total 4100 by request 312,351$
Compensation 301,351$
Benefits -$
Expenses 11,000$
Sub-total 4100 by Category 312,351$
Program Improvement Requests:
The Fire Suppression Division is staffed 24/7, operating out of two stations and responds to all calls for assistance in the community. These calls
range from fire suppression, motor vehicle accidents, EMS support calls, hazardous materials responses, and vehicle extractions as well as any
water related incidents. Four positions funded through a Federal SAFER grant will be funded through January 2015. This grant is to add staffing
to the department in an effort to be closer to complience with NFPA 1710.
The Emergency Medical Services Division operates along with the Fire Suppression Division, staffing one ambulance primarily as the Advanced
Life Support Level. A second ambulance is staffed during peak hours (M-F 8-6), and available during off-peak hours when the ladder truck is in
quarters. These vehicles respond to over 2,500 calls for assistance annually.
The mission of the Lexington Fire Department is to protect the lives and property of the community from emergencies involving fire, medical,
hazardous materials and environmental causes. This mission will be achieved through public information, code management, and emergency
response.
The Fire Department is comprised of the following divisions: Administration, Fire Prevention, Fire Suppression, Emergency Medical Services, and
Emergency Management.
The Fire Prevention Bureau is responsible for fire code enforcement activities, public education, plan reviews, permit applications and approvals,
flammable and combustible liquid storage approval, as well as blasting regulatory enforcement.
The Administrative function is responsible for all policies and procedures, training, inventory, and the day to day operations of the fire department,
as well as accounts payable and receivables and payroll.
1.) Following the Facilities Master Plan report, evaluate suitable locations for a new Fire Headquarters.
2.) Transition into the new requirements for National Emergency Medical Technician certification.
3.) Implement Comprehensive Department Training Program.
4.) Expand our fire safety education for senior citizen utilizing new State funding.
The FY 2015 All Funds budget for the Lexington Fire/EMS Department is $5,869,922, which is a $35,924 or 0.62% increase from Fiscal Year
2014. Compensation is decreasing by $38,086, or 0.72% but does not include funding for prospective cost of living increases for yet-to-be-
settled contractual agreements, which is budgeted for in the Salary Adjustment Account in the Town Manager's budget. The decrease in
compensation is driven by the partial loss of expected funding from the SAFER grant program during FY2015.
Expenses are increasing by $74,010, or 13.49%.
The All Funds budget includes funding from the federal SAFER grant program. Less this amount, the FY 2015 General Fund Budget is
$5,759,856, which reflects a $145,991 or 2.6% increase from FY 2014. General Fund Compensation is increasing by $71,981 or 1.42%, with
expenses identical to the All Funds budget.
Fire Summary Page 1 12/2/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety Subprogram:4200 Fire/EMS
Budget Summary
Funding Sources (All Funds)FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Estimated Estimated Increase Increase
Tax Levy 4,177,065$ 4,589,659$ 4,838,598$ 4,768,485$ (70,112)$ -1.45%
Enterprise Funds (Indirects) - - - - - -
Fees & Charges - - - - - -
Ambulance Fees 917,229$ 891,544$ 931,000$ 931,000$ -$ 0.00%
Fire Department Fees 31,690$ 32,315$ 36,580$ 31,988$ (4,592)$ -12.55%
Licenses & Permits 32,930$ 28,225$ 27,820$ 28,382$ 562$ 2.02%
SAFER Grant -$ -$ 220,133$ 110,066$ (110,066)$ -
Total 4200 Fire/EMS 5,158,915$ 5,541,743$ 5,833,998$ 5,869,922$ 35,924$ 0.62%
Appropriation Summary (All Funds)FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Compensation 4,570,496$ 5,059,117$ 5,285,498$ 5,247,412$ (38,086)$ -0.72%
Expenses 588,418$ 482,626$ 548,500$ 622,510$ 74,010$ 13.49%
Total 4200 Fire/EMS 5,158,915$ 5,541,743$ 5,833,998$ 5,869,922$ 35,924$ 0.62%
Program Summary (All Funds) FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Total 4210 Fire Administration 336,118$ 345,296$ 403,847$ 434,580$ 30,733$ 7.61%
Total 4220 Fire Prevention 189,025$ 179,640$ 199,059$ 200,561$ 1,503$ 0.75%
Total 4320 Fire Suppression 4,503,030$ 4,888,100$ 5,084,952$ 5,081,681$ (3,271)$ -0.06%
Total 4240 Emergency Medical Services 107,396$ 123,865$ 141,600$ 148,600$ 7,000$ 4.94%
Total 4250 Emergency Management 23,346$ 4,841$ 4,540$ 4,500$ (40)$ -0.88%
Total 4200 Fire/EMS 5,158,915$ 5,541,743$ 5,833,998$ 5,869,922$ 35,924$ 0.62%
Object Code Summary (All Funds) FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Salaries & Wages 3,713,313$ 4,298,975$ 4,478,898$ 4,435,412$ (43,486)$ -0.97%
Overtime 857,183$ 760,142$ 806,600$ 812,000$ 5,400$ 0.67%
Personal Services 4,570,496$ 5,059,117$ 5,285,498$ 5,247,412$ (38,086)$ -0.72%
Contractual Services 354,414$ 219,852$ 294,300$ 299,010$ 4,710$ 1.60%
Utilities 53,406$ 50,843$ 66,900$ 61,250$ (5,650)$ -8.45%
Supplies 145,307$ 117,330$ 160,300$ 157,250$ (3,050)$ -1.90%
Small Capital 35,292$ 94,602$ 27,000$ 105,000$ 78,000$ 288.89%
Expenses 588,418$ 482,626$ 548,500$ 622,510$ 74,010$ 13.49%
Total 4200 Fire/EMS 5,158,915$ 5,541,743$ 5,833,998$ 5,869,922$ 35,924$ 0.62%
Appropriation Summary (General Fund Only) FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Compensation 4,570,496$ 5,059,117$ 5,065,365$ 5,137,346$ 71,981$ 1.42%
Expenses 588,418$ 482,626$ 548,500$ 622,510$ 74,010$ 13.49%
Total 4200 Fire/EMS 5,158,915$ 5,541,743$ 5,613,865$ 5,759,856$ 145,991$ 2.60%
Appropriation Summary (Non-General Fund) FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Compensation -$ -$ 220,133$ 110,066$ (110,066)$ -50.00%
4230 Fire Suppression -$ -$ 220,133$ 110,066$ (110,066)$ -50.00%
Total 4200 Fire/EMS -$ -$ 220,133$ 110,066$ (110,066)$ -50.00%
Fire Summary Page 2 12/2/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety Subprogram:4200 Fire/EMS
Authorized/Appropriated Staffing FY 2012 FY 2013 FY 2014 FY 2015
Budget Budget Budget Request
Fire Chief 1 1 1 1
Assistant Fire Chief 2 2 2 2
Administrative Assistant 1 1 1 1
Fire Inspector 1 1 1 1
Fire Captains 4 4 4 4
Fire Lieutenants*8 8 12 12
Firefighters/Paramedics 40 42 38 38
Firefighters/Paramedics (Grant Funding)** 0 0 4 4
Municipal Clerk 0.71 0.71 0.71 0.71
FTE Total 57.71 59.71 63.71 63.71
Full-Time/Part-time Total 58FT/1PT 59FT/1PT 63FT/1PT 63FT/1PT
Explanatory Notes:
There are currently 2 vacant fire fighter positions. Hiring for these positions is pending ongoing union
*4 Lieutenant promotions are reflected in FY 2014
**4 full-time positions will be funded through the SAFER grant award
There are currently 2 vacant Firefighter positions.
Authorized Staffing Page 3 12/2/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:4000 Public Safety Subprogram:4200 Fire/EMS
Element:4210 Fire Administration
Budget Description:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 REGULAR WAGES 167,805$ 213,163$ 274,025$ 276,014$ 1,989$ 0.73%
51120 OTHER COMP -$ -$ -$ -
51140 ECI/QUINN -$ -$ 2,600$ 2,600$ -$ 0.00%
51141 HOLIDAY 2,568$ -$ 10,627$ 5,230$ (5,397)$ -50.79%
51144 LONGEVITY 2,295$ 2,950$ -$ 2,950$ 2,950$ -
51150 REGULAR PT WAGES 24,504$ 25,587$ 27,635$ 29,826$ 2,191$ 7.93%
Sub-total Compensation 197,171$ 241,700$ 314,887$ 316,620$ 1,733$ 0.55%
52110 CONTRACTUAL SERVICES 6,259$ 2,073$ 1,600$ 2,100$ 500$ 31.25%
52111 PRINTING/FORMS 1,085$ 1,081$ 1,250$ 1,250$ -$ 0.00%
52120 PROF SERVICES 36,985$ -$ -$ -$ -
52141 FACILITY SERV & REPAIR 4,796$ 4,964$ 5,000$ 5,000$ -$ 0.00%
52142 EQUIP-SVC & REPAIR 1,560$ 200$ 1,500$ 1,500$ -$ 0.00%
52181 DRUG & ALCOHOL TEST 789$ 421$ 2,000$ 2,000$ -$ 0.00%
52182 LEASE AGREEMENTS 2,086$ 1,231$ 1,810$ 1,810$ -$ 0.00%
52183 MILEAGE -$ -$ -$ -
52186 PROF DEV & TRAININ -$ 1,627$ 2,000$ 2,250$ 250$ 12.50%
52187 TRAVEL -$ -$ 500$ 500$ -
52188 SEM/WORKSHOPS/CONF 705$ 1,695$ 1,000$ 1,500$ 500$ 50.00%
52200 UTILITIES -$ -$ -$ -
52206 TELEPHONE 841$ 1,398$ 1,000$ 1,450$ 450$ 45.00%
52207 CELLPHONE/PAGERS 6,340$ 6,255$ 7,500$ 6,400$ (1,100)$ -14.67%
52208 GASOLINE 46,105$ 43,191$ 57,000$ 52,000$ (5,000)$ -8.77%
54100 SUPPLIES -$ -$ -$ -$ -
54111 OFFICE SUPPLIES 2,017$ 2,610$ 2,500$ 2,700$ 200$ 8.00%
54113 MEMBERSHIP/DUES/LICENSES & SUB 3,035$ 4,040$ 3,000$ 4,000$ 1,000$ 33.33%
54160 CLOTH & SAFETY EQU -$ -$ 800$ 1,000$ 200$ 25.00%
54706 OFFICE EQUIPMENT -$ 2,810$ 1,000$ 1,500$ 500$ 50.00%
54707 VEHICLES 26,344$ 30,000$ -$ 31,000$ 31,000$ -
Sub-total Expenses 138,947$ 103,596$ 88,960$ 117,960$ 29,000$ 32.60%
Total 4210 Fire Administration 336,118$ 345,296$ 403,847$ 434,580$ 30,733$ 7.61%
Object Description
The main function of this area involves planning, organizing and evaluating department services and oversight of the operations. Managing the
Dispatch Center is shared with the Police. Labor negotiations, personnel management, and command of forces at major emergency incidents
are other functions of this budgetary component. The Fire Chief, Assistant Chief for Training, Office Manager and part time clerk are assigned
to this category.
The Fire Administration budget for FY15 reflects a $1,733 or 0.55% increase for compensation and a $29,000 or 32.6% increase for expenses.
The $31,000 increase in 54707 Vehicles pertains to a replacement vehicle for the Assistant Chief. The current vehicle (2007 Chevrolet) will be
retained as a backup.
4210 - Fire Admin Page 4 12/2/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:4000 Public Safety Subprogram:4200 Fire/EMS
Element:4220 Fire Prevention
Budget Description:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 REGULAR WAGES 163,529$ 154,146$ 154,616$ 152,364$ (2,252)$ -1.46%
51130 OVERTIME -$ -$ -$ -$ -$ -
51140 ECI/QUINN 2,600$ 4,700$ 5,200$ 5,800$ 600$ 11.54%
51141 HOLIDAY 3,508$ 5,278$ 8,642$ 8,553$ (89)$ -1.03%
51142 HAZMAT 311$ 366$ 652$ 621$ (31)$ -4.78%
51143 EMT 2,191$ 2,704$ 9,598$ 12,702$ 3,104$ 32.34%
51144 LONGEVITY 2,700$ 2,950$ 2,950$ 2,950$ -$ 0.00%
51145 CLOTHING ALLOWANCE -$ 85$ -$ -$ -$ -
51150 REG PART-TIME WAGE -$ -$ -$ -$ -$ -
51151 SEAS PART-TIME WAGE -$ -$ -$ -$ -$ -
51512 STIPENDS -$ -$ -$ 621$ 621$ -
Sub-total Compensation 174,838$ 170,230$ 181,659$ 183,611$ 1,953$ 1.07%
52110 CONTRACTUAL SERVICES -$ 300$ -$ -$ -
52111 PRINTING/FORMS 312$ 95$ 500$ 500$ -$ 0.00%
52120 PROF SERVICES -$ -$ -$ -$ -
52142 EQUIP-SVC & REPAIR -$ -$ 600$ (600)$ -100.00%
52182 5,329$ 5,522$ 5,500$ 5,600$ 100$ 1.82%
52183 MILEAGE -$ 33$ -$ -$ -
52186 PROF DEV & TRAINING -$ -$ -$ -$ -
52187 TRAVEL -$ -$ -$ -$ -
52188 SEM/WORKSHOPS/CONF 104$ 435$ 1,500$ 1,500$ -$ 0.00%
52200 UTILITIES -$ -$ -$ -$ -
54100 SUPPLIES 5,180$ 2,795$ 5,000$ 5,000$ -$ 0.00%
54111 OFFICE SUPPLIES -$ -$ -$ -$ -
54113 MEMBERSHIP/DUES/LICENSES & SUB.95$ 135$ 300$ 350$ 50$ 16.67%
54160 CLOTH & SAFETY EQUI 112$ 96$ 1,000$ 1,000$ -$ 0.00%
54500 SMALL EQUIPMENT 3,055$ -$ 3,000$ 3,000$ -$ 0.00%
54706 OFFICE EQUIPMENT -$ -$ -$ -$ -
Sub-total Expenses 14,187$ 9,411$ 17,400$ 16,950$ (450)$ -2.59%
Total 4220 Fire Prevention 189,025$ 179,640$ 199,059$ 200,561$ 1,503$ 0.75%
LEASE AGEREEMENT
Object Description
The FY2015 Fire Prevention budget reflects an increase of $1,503 or 0.75%. Compensation reflects a by $1,953 or 1.1% increase, while expenses
reflect a $450 or 2.6% decrease.
This division ensures that the Town is complying with state and federal laws and regulations pertaining to fire and hazardous materials code
enforcement. Specifically cited are Massachusetts General Laws Chapter 148 and 527 CMR. An Assistant Chief and Fire Prevention Lieutenant
principally function in this area. New building construction and renovations are checked for fire code compliance and new fire protection systems are
acceptance tested. Other services provided are Permits required by the state to be issued for the sale of homes, flammable liquids and gases
underground and above ground tanks, oil burning equipment and storage and blasting. Routine inspection and conduct of fire drills in schools, clinics,
theaters, day care centers, multi family structures, commercial and industrial buildings are performed according to state regulations. In many cases,
the on duty emergency forces must assist the Fire Prevention staff with these routine duties.
4220 - Fire Prevention Page 5 12/2/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety Subprogram:4200 Fire/EMS
Element:4230 Fire Suppression
Budget Description:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 REGULAR WAGES 2,760,756$ 3,148,716$ 2,991,683$ 3,048,680$ 56,997$ 1.91%
51130 OVERTIME 857,183$ 760,142$ 806,600$ 812,000$ 5,400$ 0.67%
51140 ECI/QUINN 84,414$ 86,238$ 93,950$ 82,000$ (11,950)$ -12.72%
51141 HOLIDAY 156,934$ 193,622$ 168,533$ 192,258$ 23,725$ 14.08%
51142 19,404$ 27,160$ 29,917$ 30,487$ 570$ 1.91%
51143 248,775$ 363,985$ 386,847$ 386,790$ (57)$ -0.01%
51144 LONGEVITY 60,000$ 62,650$ 71,250$ 70,400$ (850)$ -1.19%
51145 CLOTHING ALLOWANCE 4,420$ 4,675$ 5,540$ (5,540)$ -100.00%
51512 STIPENDS 6,600$ -$ 14,500$ 14,500$ -$ 0.00%
Sub-total Compensation 4,198,487$ 4,647,187$ 4,568,819$ 4,637,114$ 68,295$ 1.49%
52110 CONTRACTUAL SERVICES 8,756$ 11,728$ 12,000$ 12,500$ 500$ 4.17%
52120 PROFESSIONAL SERVICES -$ -$ -$ -$ -
52128 ADVERTISING 4,541$ 540$ -$ -$ -
52142 EQUIP-SERVICE & REPAIR 171,901$ 82,472$ 120,000$ 120,000$ -$ 0.00%
52183 MILEAGE 398$ 2,601$ 6,000$ 3,000$ (3,000)$ -50.00%
52186 PROF DEV & TRAINING 2,290$ 7,775$ 25,000$ 25,000$ -$ 0.00%
52187 -$ -$ -$ -$ -
52188 SEMINARS/WORKSHOPS/CONFERENCE -$ -$ -$ -$ -
52192 COMMUNICATIONS & NETWORK SUPP 15,907$ 19,651$ 21,000$ 22,000$ 1,000$ 4.76%
52207 CELLPHONE/PAGERS 120$ -$ -$ -$ -
52208 GASOLINE -$ -$ -$ -$ -
54100 SUPPLIES 32,081$ 30,000$ 40,000$ 40,000$ -$ 0.00%
54111 OFFICE SUPPLIES 11$ 20$ -$ -$ -
54113 MEMBERSHIP/DUES/LICENSES & SUB.-$ -$ -$ -$ -
54160 CLOTHING & SAFETY EQUIPMENT 57,714$ 38,102$ 46,000$ 46,000$ -$ 0.00%
54161 CHEMICALS & CLEANING SUPPLIES 4,930$ 5,081$ 9,000$ 7,000$ (2,000)$ -22.22%
54500 SMALL EQUIPMENT 5,893$ 11,000$ 17,000$ 20,000$ 3,000$ 17.65%
54707 VEHICLES -$ 31,943$ -$ 39,000$ 39,000$ -
Sub-total Expenses 304,542$ 240,913$ 296,000$ 334,500$ 38,500$ 13.01%
Total Fire Supression General Fund 4,503,030$ 4,888,100$ 4,864,819$ 4,971,614$ 106,795$ 2.20%
SAFER Grant
51110 REGULAR WAGES -$ -$ 164,623$ 82,311$ (82,311)$ -50%
51140 ECI/QUINN -$ -$ 10,400$ 5,200$ (5,200)$ -50%
51141 HOLIDAY -$ -$ 9,343$ 4,672$ (4,672)$ -50%
51142 -$ -$ 1,646$ 823$ (823)$ -50%
51143 -$ -$ 34,121$ 17,060$ (17,060)$ -50%
51144 LONGEVITY -$ -$ -$ -$ -$ 0%
51145 CLOTHING ALLOWANCE -$ -$ -$ -$ -$ 0%
51512 STIPENDS -$ -$ -$ -$ -$ 0%
Sub-Total Compensation -$ -$ 220,133$ 110,066$ (110,066)$ -50%
Total SAFER Grant -$ -$ 220,133$ 110,066$ (110,066)$ -50.00%
Total 4230 Fire Suppression (All Funds)4,503,030$ 4,888,100$ 5,084,952$ 5,081,681$ (31,026)$ -0.61%
HAZMAT
Object Description
HAZMAT
EMT
EMT
TRAVEL
The total FY15 Fire Suppression All Funds budget reflects a $31,026 or 0.61% decrease from FY2014, while the General Fund budget reflects a $106,795
or 2.2% increase. The decrease in the All Funds budget is driven primarily by the expected loss of 50% of SAFER grant funding in FY2015.
General Fund Compensation reflects an increase of $68,295 or 1.49%. Additionally, funding for four full-time Firefighter/Paramedics is available from the
two-year federal SAFER grant; this allows the department to staff a second ambulance during peak hours. Expenses reflect an increase of $38,500 or
13%, which is driven by the need to replace the shift commander's vehicle (a 2009 Chevrolet Tahoe), which will be handed down to the Fire Inspector. The
Fire Inspector's vehicle (a 2006 Ford with 56,000 miles on it) will be traded towards this new purchase. The Fire Inspector's vehicle is also utilized as a
back-up for the Shift Commander.
The Fire Department provides 24-hour fire and life safety protective services in suppression, emergency medicine, technical rescue, hazardous materials
incident mitigation, fire prevention and educational services and emergency management in natural and man-made disasters. The Department operates
out of two fire stations to accomplish this goal and deliver safety services in as quickly a timeframe as possible in this configuration. The vast variety of
skills that today’s firefighters must possess to handle the traditional hazards of the job also now includes those homeland security functions added after
September 11, 2001. Training is a constant and is difficult to accomplish on-duty due to the high volume of emergency calls and mandatory state-required
fire prevention inspections. Attendance at outside fire and EMS academies and training schools is necessary for our personnel to stay current with today’s
technologies and strategies to mitigate hazards we face each day.
4230 - Fire Suppression Page 6 12/2/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety 4200 Fire/EMS
Element:4240 Emergency Medical Services
Budget Description:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 REGULAR WAGES -$ -$ -$ -$ -$ -
51120 OTHER COMP -$ -$ -$ -$ -$ -
51130 OVERTIME -$ -$ -$ -$ -$ -
Sub-total Compensation -$ -$ -$ -$ -$ -
52110 CONTRACTUAL SERVICES 62,583$ 58,648$ 65,000$ 70,000$ 5,000$ 7.69%
52111 PRINTING/FORMS -$ -$ -$ -$ -
52120 PROFESSIONAL SERVICES -$ -$ -$ -$ -
52142 EQUIP-SERVICE & REPAIR 71$ -$ -$ -$ -
52183 MILEAGE -$ -$ -$ -$ -
52186 PROF DEV & TRAINING 4,610$ 11,917$ 16,500$ 16,500$ -$ 0.00%
52187 -$ -$ -$ -$ -
52188 SEMINARS/WORKSHOPS/CONFERENCE -$ -$ -$ -$ -
52192 COMMUNICATIONS & NETWORK SUPP -$ -$ -$ -$ -
52200 UTILITIES -$ -$ -$ -$ -
52207 CELLPHONE/PAGERS -$ -$ 1,400$ 1,400$ -$ -
54100 SUPPLIES 35,554$ 30,702$ 47,500$ 45,000$ (2,500)$ -5.26%
54113 MEMBERSHIP/DUES/LICENSES & SUB.3,750$ 3,750$ 5,200$ 5,200$ -$ 0.00%
54160 CLOTHING & SAFETY EQUIPMENT 827$ -$ -$ -$ -
54161 CHEMICALS & CLEANING SUPPLIES -$ -$ -$ -$ -
54500 SMALL EQUIPMENT -$ 18,848$ 6,000$ 10,500$ 4,500$ 75.00%
54707 VEHICLES -$ -$ -$ -$ -
Sub-total Expenses 107,396$ 123,865$ 141,600$ 148,600$ 7,000$ 4.94%
Total 4240 Emergency Medical Services 107,396$ 123,865$ 141,600$ 148,600$ 7,000$ 4.94%
TRAVEL
Object Description
The Fire Department provides 24 hour advanced life support emergency medical transport services (EMS) with two ambulances and a third mechanical
back up unit, staffed with 35 EMT-Paramedics assigned among our four work groups to insure that the community receives quality medical services.
Approximately 500 times annually we have both of our ambulances committed to simultaneously transporting patients to hospitals. Providing EMS now
compromises 65% of the Department's emergency services. The Department is commited to providing quality service to our customers; on an annual basis
we exceed the minimum required training set by the State. Our required Medical Control Physician has increased his fees, showing an increase in
contractual services (52110). The increase in small equipment (54500) is to replace required equipment on our ambulances. This program shows an
overall 5% increase in expenses or $7,000.
4240 - EMS Page 7 12/2/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety 4200 Fire/EMS
Element:4250 Emergency Management
Budget Description:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
52110 CONTRACTUAL SERVICES 23,346$ 4,841$ 3,040$ 3,000$ (40)$ -1.32%
52111 PRINTING/FORMS -$ -$ 1,500$ 1,500$ -$ -
52120 PROFESSIONAL SERVICES -$ -$ -$ -$ -
Sub-total Expenses 23,346$ 4,841$ 4,540$ 4,500$ (40)$ -0.88%
Total 4250 Emergency Management 23,346$ 4,841$ 4,540$ 4,500$ (40)$ -0.88%
Object Description
The Fire Chief, appointed as the Town's Emergency Manager, administers the Emergency Management budget. All man made and natural disasters that
occur in the community can trigger activation of the Town's Emergency Plan and put into motion a coordinated effort by public and private entities to
mitigate the result and after effects of such a calamity. State aid through the Massachusetts Emergency Management Agency and the federal government
through FEMA can bring other resources to bear. Hurricane Sandy and the February 13 Blizzard are examples where State and Federal funding were
required.
4250 - Emergency Management Page 8 12/2/2013
FY2015 PROGRAM IMPROVEMENT REQUEST FORMQ
Department Priority:1 of 4
Department:
Program:
Element:
Accounting Dept #:
Supplemental Title:
REQUESTED PROGRAM IMPROVEMENT FUNDING
Object Object Ongoing Annual Cost
Code Description (FY2015 & Future)
Compensation Wages $61,192
Holiday
ECI
Benefits Longevity
Expenses
Clothing $1,000
TOTAL $1,000 $61,192
PURPOSE / DESCRIPTION OF REQUEST
SERVICE IMPLICATION
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the
requests and create a prioritized list.
$0
$0
$0
$1,000
$0
$0
$0
$61,192
Administrative Support Lieutenant
One-Time Cost
(FY2015 Only)
$62,192
TOTAL
FY2015 Request
$0
Fire
Public Safety
Fire Administration
This request is for a full-time day Lieutenant position. This position would provide administrative support to Fire Prevention, Fire
Training, and Emergency Medical Services. In Fire Prevention we have a full-time Fire Inspector that performs plan reviews, issues
permits, and conducts code compliance inspections. The Captain's perform the residential resale smoke detector inspections each
afternoon, and the shift Lieutenants conduct the inspections and fire drills for our schools and places of lodging on a quarterly basis.
We would shift the Captains current inspection responsibility over to the support Lieutenant, and have the Captains begin pre-
incident planning for the many buildings in town, something we currently don't do because of time restraints. In the training and EMS
division, the administrative support position would assist in providing consistent training to the individual groups.
Improved public safety, and a more efficient administrative process.
L:bud_supplemental request/Request Form.xls
11/22/2013
FY2015 Fire Program Improvement Requests Page 9 December 5th, 2013
FY2015 PROGRAM IMPROVEMENT REQUEST FORMQ
Department Priority:2 of 4
Department:
Program:
Element:
Accounting Dept #:
Supplemental Title:
REQUESTED PROGRAM IMPROVEMENT FUNDING
Object Object Ongoing Annual Cost
Code Description (FY2015 & Future)
Compensation
Wages $5,582
Benefits
Expenses
TOTAL $0 $5,582
PURPOSE / DESCRIPTION OF REQUEST
SERVICE IMPLICATION
Fire
Public Safety
Fire Administration
$0
Additional Hours for Clerk
One-Time Cost
(FY2015 Only)
$5,582
TOTAL
FY2015 Request
$0
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the
requests and create a prioritized list.
$0
$0
$0
$0
$0
$0
$5,582
This request is to increase the hours of our Fire Prevention Clerk from 25 hours per week, to 30 hours per week. As the
administrative requirements increase in our Department, so does the record keeping requirements. The Department Clerk has the
responsibilities of scheduling inspections, receiving, processing, and filling permit and license applications. This increase can be
partialy funded through increased permit fees ($2,770.)
The additional hours will allow the Clerk time to complete her current tasks, and have the ability for added responsibilities.
L:bud_supplemental request/Request Form.xls
11/22/2013
FY2015 Fire Program Improvement Requests Page 10 December 5th, 2013
FY2015 PROGRAM IMPROVEMENT REQUEST FORMQ
Department Priority:3 of 4
Department:
Program:
Element:
Accounting Dept #:
Supplemental Title:
REQUESTED PROGRAM IMPROVEMENT FUNDING
Object Object Ongoing Annual Cost
Code Description (FY2015 & Future)
Compensation $8,500
Overtime
Benefits
Expenses
TOTAL $0 $8,500
PURPOSE / DESCRIPTION OF REQUEST
SERVICE IMPLICATION
Fire
Public Safety
Suppression
$8,500
Quarterly Officers Meetings
One-Time Cost
(FY2015 Only)
$8,500
TOTAL
FY2015 Request
$0
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the
requests and create a prioritized list.
$0
$0
$0
$0
$0
$0
$0
This proposal is to fund quarterly officers meetings, which requires 9 Lieutenants and 3 Captains to be paid on an overtime basis.
Currently we have monthly Captains meetings to help address any issues that may have come up in the prior month, and to pass along
information moving forward. Since we started to hold these monthly meetings we have seen an improvement on group connectivity.
By holding a quarterly meeting to include all officers it will improve department communication, and bolster our command structure.
Improved customer service, and employee satisfaction.
L:bud_supplemental request/Request Form.xls
11/22/2013
FY2015 Fire Program Improvement Requests Page 11 December 5th, 2013
FY2015 PROGRAM IMPROVEMENT REQUEST FORMQ
Department Priority:4 of 4
Department:
Program:
Element:
Accounting Dept #:
Supplemental Title:
REQUESTED PROGRAM IMPROVEMENT FUNDING
Object Object Ongoing Annual Cost
Code Description (FY2015 & Future)
Compensation Wages $226,077
Holiday
ECI
Benefits
Expenses
Clothing $10,000
TOTAL $10,000 $226,077
PURPOSE / DESCRIPTION OF REQUEST
SERVICE IMPLICATION
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the
requests and create a prioritized list.
$0
$10,000
$0
$0
$0
$0
$0
$226,077
Fulltime Ambulance Staffing, 4 FT positions
One-Time Cost
(FY2015 Only)
$236,077
TOTAL
FY2015 Request
$0
Fire
Public Safety
Suppression
The purpose of this request is to staff our second ambulance on a full time basis. Currently we staff our second ambulance Monday
through Friday, from 8am-6pm. The remainder of the time it is cross staffed using personnel from the Ladder Truck. With the
volume of medical emergencies it requires us to compromise our fire protection. The additional personnel will also bring the
Department into NFPA 1710 compliance.
Improve the emergency medical service provided to the citizens of Lexington without compromising their fire protection.
L:bud_supplemental request/Request Form.xls
11/22/2013
FY2015 Fire Program Improvement Requests Page 12 December 5th, 2013
Fire FY2015 Five Year Capital PlanFY 2015 FY 2016 FY 2017 FY 2018 FY 2019TOTALS735 Ambulance Replacement250,000$ -$ -$ 280,000$ -$ 530,000$ 738 Headquarters Fire Station Replacement300,000$ -$ -$ -$ -$ 300,000$ 741 Portable Radio Replacement-$ -$ -$ -$ -$ -$ 849 Ladder Truck Replacement-$ -$ 1,000,000$ -$ -$ 1,000,000$ 877 Heart Monitor105,000$ -$ -$ -$ -$ 105,000$ FIRE TOTAL655,000$ -$ 1,000,000$ 280,000$ -$ 1,935,000$ FY2015 Fire Capital PlanPage 13December 5th, 2013
Project Name:Ambulance Replacement Date:15-Sep-11
Submitted By:John Wilson Department:Fire
Project ID Number:735
First Year Submission?
Priority 1
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:860-7001 E-mail jwilson@lexingtonma.gov
Revision Date:01-Oct-13
Description of Project:Repl ace our mechani cal back up a mbul ance. Our a mbul ance r epl ace ment pr ogr a m tri es t o r ot at e our a mbul ance ever y 3 year s. The ne w vehi cl e
r uns as t he pri mar y a mbul ance, t hen moves t o t he secondar y positi on, and fi nall y t o mechani cal back up st at us. At t he end of t hi s 9 year r ot ati on
t he vehi cl e has over 150,000 t ough mil es on it, and co mpl et es mor e t han 9k medi cal tr ansport s. Thi s i s t he usual r epl ace ment pr ogr a m f or t he
a mbul ance.
Justification/Benefit:
The a mbul ance mechani cal syst e ms ar e s uff eri ng mor e fr equent br eakdo wns due t o t he har d usage t hat it r ecei ves. As an e mer gency medi c al
tr ansport vehi cl e, we cannot all o w it t o br eakdo wn whil e tr ansporti ng a pati ent t o a medi cal contr ol f acilit y. Thi s i s a r outi ne r epl ace ment of t he
vehi cl e aft er 9 year s ser vi ce. Hi st or y has sho wn us t hat wit h t he a mount of use t hese vehi cl es get, keepi ng t he m f or a l onger peri od of ti me
gr eatl y i ncr eases mai nt enance and r epai r cost s.
Impact if not completed:Pati ent c ar e will be c o mpr o mi sed by t he vehi cl e br eaki ng do wn on t he hi gh way en r out e t o a medi cal contr ol f acilit y.
Capital Funding Request
Stakeholders:Fi r e Depart ment and citi zens of Lexi ngt on
Timeframe:Specifi cati on devel op ment fr o m May t hr ough Jul y, usi ng MAPC bi d. Or der vehi cl e at begi nni ng of fi scal year
Operating Budget Impact:None.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
9
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
vendor pr oj ecti on, MAPC Bi d Pur chase
Revolving Other
735
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$250,000 $0 $0 $280,000 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $250,000 $0 $0 $280,000 $0
Totals
$0
$0
$0
$530,000
$0
$530,000
$0CPA Amt. Req.$0 $0 $0 $0
12/2/2013 10:51:03 AM
FY2015 Fire Capital Plan Page 14 December 5th, 2013
Project Name:Headquarters Fire Station Replacement Date:16-Sep-11
Submitted By:John Wilson Department:Fire
Project ID Number:738
First Year Submission?
Priority 0
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:860-7001 E-mail jwilson@lexingtonma.gov
Revision Date:01-Oct-13
Description of Project:The Headquart er s st ati on built i n 1947 needs t o be r epl aced. It i s t oo s mall t o house t he appar at us and all t he f uncti ons t hat ar e r equi r ed t o be
st aff ed i n t he buil di ng. It l eaks wat er i nt o t he base ment and t hr ough t he cor ni ces. It has had f uel l eaki ng i nt o t he base ment ar ea fr o m r upt ur ed
f uel t anks at t he gas st ati on acr oss t he str eet and has a filt r ati on syst e m i nst all ed t o cl ean t he gr ound wat er ar ound t he buil di ng. Ther e shoul d be
a t wo st or y str uct ur e l ar ge enough t o house 5 pi eces of fi r e appar at us, t wo a mbul ances and sever al auxili ar y vehi cl es such as br ush tr ucks, a pi ck-
up tr uck, sever al equi p ment tr ail er s, a zodi ac boat and an ATV. Ther e s houl d be li vi ng quart er s f or t wel ve ︵12︶ per sonnel. Ther e shoul d be a
meeti ng/tr ai ni ng r oo m f or si xt y ︵60︶ per sonnel, and offi ces f or t he Chi ef, t wo Assi st ant Chi ef s wit h a conf er ence r oo m bet ween t he m, an Offi ce
Manager, cl er k, Fi r e Pr eventi on offi cer, Shift Capt ai n, t wo shift Li eut enant s, a Fi r e Saf et y Educati on offi ce and a Fi r e I nvesti gati on offi c e. Beyond
t hat, t her e shoul d be r oo m f or a Pl an Revi e w space, E MS suppli es r oo m, mec hani cs st or er oo m, suppli es cl oset and Recor ds r oo m.
Justification/Benefit:
The 1947 st ati on i s t oo s mall f or our oper ati on. We have an Assi st ant Chi ef, Fi r e Pr eventi on offi cer and cl er k i n a tr ail er behi nd t he st ati on. We
hav e t wo br ush tr ucks and t wo equi p ment tr ail er s out si de t he st ati on because t her e i s no r oo m i nsi de f or t hi s equi p ment. I n t he wi nt er, so me of
t hi s equi p ment must be st or ed i n an ol d DP W Quonset hut and i s unavail abl e f or e mer genci es. The st ati on i s not ener gy effi ci ent wit h l eaki ng
wi ndo ws, door s and appar at us bay door s. Wat er l eaks i nt o t he bas e ment and mol d gr o ws t her e. Sever al me mber s ar e all er gi c. Wat er l eaks i nt o
t he 2nd fl oor t hr ough t he cor ni ces at t he r oofli ne. Ther e i s i nsuffi ci ent par ki ng f or st aff and t he publi c who co me t o t he Fi r e Depart ment f or
ser vi ce or e mer genci es. Ther e i s a wat er cl eansi ng syst e m i nst all ed behi nd t he st ati on t o filt er cont a mi nant s fr o m gr ound wat er l eachi ng i n fr o m
t he ol d gas st ati on t hat was l ocat ed acr oss t he str eet. We have i nsuffi ci ent spac e t o conduct tr ai ni ng, t o pr of essi onall y r evi e w buil di ng
constr ucti on and r enovati on pl ans, t o conduct i nt er vi e ws or hol d meeti ngs.
Impact if not completed:We have i mpr oper space t o conduct fi r e and E MS oper ati ons. We have an ener gy i neffi ci ent str uct ur e t hat has mol d gr o wi ng i n t he base ment, an
unsaf e appar at us fl oor, and i s not i nviti ng f or t he publi c t o c onduct t hei r busi ness i n. Ever y year we del ay moder ni zi ng t he f acilit y, we add
hundr eds of t housands of doll ar s t o t he cost of doi ng so. The To wn wi de Faciliti es Mast er Pl anni ng Co mmitt ee i s curr entl y eval uati ng t hi s
buil di ng. The pr oj ect shoul d not move f or war d until t he pl an i s co mpl et e.
Capital Funding Request
Stakeholders:Fi r e Depart ment and t he citi zens of Lexi ngt on
Timeframe:Jan. 2015 t hr ough Dec. 2017
Operating Budget Impact:I nsur ance and el ectri cal cost s will i ncr ease due t o a l ar ger str uct ur e.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
60
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Revolving Other
738
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$300,000 $0 $0 $0 $0
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $300,000 $0 $0 $0 $0
Totals
$0
$300,000
$0
$0
$0
$300,000
$0CPA Amt. Req.$0 $0 $0 $0
12/2/2013 10:51:04 AM
FY2015 Fire Capital Plan Page 15 December 5th, 2013
Project Name:Headquarters Fire Station Replacement Date:16-Sep-11
Submitted By:John Wilson Department:Fire
Project ID Number:738
First Year Submission?
Priority 0
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:860-7001 E-mail jwilson@lexingtonma.gov
Revision Date:01-Oct-13
Cost esti mat e beyond t he FY12 esti mat e of t he sa me pr oj ect. Thi s i s a pl ace hol der wit h a constr ucti on cost TBD
12/2/2013 10:51:04 AM
FY2015 Fire Capital Plan Page 16 December 5th, 2013
Project Name:Portable Radio Replacement Date:16-Sep-11
Submitted By:John Wilson Department:Fire
Project ID Number:741
First Year Submission?
Priority 0
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:860-7001 E-mail jwilson@lexingtonma.gov
Revision Date:02-Oct-13
Description of Project:I n 2012 t he F CC made us a war e of a change i n publi c saf et y co mmuni cati ons t hat woul d be t aki ng pl ace wit hi n t he next t en year s. Thi s change
woul d aff ect bot h poli ce and fi r e c o mmuni cati ons. The F CC will be mandati ng t hat we gi ve up our curr ent r adi o fr equenci es, and move t o a ne w “Publi c Saf et y Br oadband
” syst e m. None of our curr ent equi p ment woul d be co mpati bl e wit h t hi s ne w syst e m. The Feder al Gover n ment has
pl edged $7 billi on i n f unds t o assi st Local, St at e, and Feder al Agenci es mak e t hi s tr ansi ti on. Thi s money will be needed acr oss t he enti r e countr y
by all publi c saf et y or gani zati ons. Alt hough I can't gi ve any ki nd of nu mber at t hi s ti me, it i s my beli ef t hat Lexi ngt on will have t o f und a l ar ge
porti on of t hi s cost.
Wit h a co mpl et e change t o our r adi o syst e m, I beli ev e any moni es spent shoul d have an eye t o war d t he f ut ur e. We woul d li ke t o move t hi s as a
pl ace hol der i nt o FY19, and onl y pur chase ne w port abl e r adi os as r equi r ed.
Justification/Benefit:The port abl e r adi o i s t he connecti on bet ween fi r efi ght er s at a fi r e or medi cal e mer gency and ar e criti cal f or lif e saf et y. Port abl e r adi os al so
connect t he fi r efi ght er s t o t he di spat c her s f or i mmedi at e r enderi ng of i nstr ucti ons r el ati ve t o ot her r esponses r equi r ed t o an i ndi vi dual e mer gency
sc ene. These port abl e r adi o unit s must oper at e ever y ti me t hey ar e used duri ng an e mer gency. Ther e i s an ongoi ng st udy of our publi c saf et y
r adi o syst e m. The r es ult s of t hi s st udy may i mpact t hi s r equest.
Impact if not completed:Fi r efi ght er s af et y and per haps t he publi c saf et y may be co mpr o mi s ed.
Capital Funding Request
Stakeholders:Fi r e Depart ment, Poli ce Depart ment, and t he citi zens of Lexi ngt on
Timeframe:FY 2019
Operating Budget Impact:none
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Pl ace Hol der FY19, cost TBD
Revolving Other
741
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $0 $0 $0 $0 $0
Totals
$0
$0
$0
$0
$0
$0
$0CPA Amt. Req.$0 $0 $0 $0
12/2/2013 10:51:04 AM
FY2015 Fire Capital Plan Page 17 December 5th, 2013
Project Name:Portable Radio Replacement Date:16-Sep-11
Submitted By:John Wilson Department:Fire
Project ID Number:741
First Year Submission?
Priority 0
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:860-7001 E-mail jwilson@lexingtonma.gov
Revision Date:02-Oct-13
12/2/2013 10:51:04 AM
FY2015 Fire Capital Plan Page 18 December 5th, 2013
Project Name:Ladder Truck Replacement Date:20-Aug-12
Submitted By:John Wilson Department:Fire
Project ID Number:849
First Year Submission?
Priority 0
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781 860-7001 E-mail jwilson@lexingtonma.gov
Revision Date:02-Oct-13
Description of Project:To r epl ac e our 2000 E-one 100
’ aeri al l adder tr uck. Thi s v ehi cl e i s utili zed on a dail y basi s t o r espond t o e mer gency i nci dent s. It s pri mar y desi gn
i s t o be used at a fi r e scene t o conduct r escues, perf or m r oof ventil ati on, and pr ovi de fi r efi ghti ng c apabiliti es t hr ough t he wat er way on t he end of
t he l adder. Thi s vehi cl e carri es many t ool s used i n t he day t o day oper ati ons of t he depart ment. The curr ent l adder will be 17 year s ol d at it s
r epl ace ment. Fr ont li ne appar at us gener all y ar e utili zed as a fi r st li ne vehi cl e f or bet ween 10-12 year s t hen go i nt o a r eser ve capaci t y. I n
Lexi ngt on we use our l adder tr uck i n a pri mar y positi on f or it s enti r e lif e span. We ar e l ooki ng t o r epl ace t hi s vehi cl e wit h a si mil arl y si zed and
equi pped unit.
Justification/Benefit:
As our curr ent l adder tr uck ages t he cost of r epai ri ng it has f oll o wed suit. We spent i n access of $60,000 i n FY 2012 t o make maj or r epai r s. Each
year t hat we have t he ser vi ce t est done t o certif y t he l adder, we ar e f aced wit h mor e mandat or y r epai r s. A co mmunit y li ke Lexi ngt on r equi r es a
l adder tr uck t hat i s t he si ze of our curr ent one. Alt hough we don
’t hav e many buil di ngs t hat t o wer 100
’, we have pl ent y of buil di ngs and ho mes
t hat ar e a gr eat di st ance fr o m t he str eet. Havi ng a vehi cl e t hat can carr y t he a mount of equi p ment as t hi s vehi cl e i s benefi ci al at e mer gency call s.
Impact if not completed:As t hi s tr uck ages, t he r equi r ed r epai r s has st eadil y ri sen. The cost of keepi ng it will begi n t o out-wei gh t he tr ade v al ue.
Capital Funding Request
Stakeholders:Fi r e Depart ment, and citi zens of Lexi ngt on
Timeframe:Specifi cati on devel op ment May of 2016 t hr ough Aug. of 2016 Bi d i n Sept. 2016 a war d and deli v er spri ng 2017
Operating Budget Impact:None
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
20
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Vendor pr oj ecti on t hr ough MAPC bi d pr ocedur e l ess tr ade.
Revolving Other
849
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $1,000,000 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $0 $0 $1,000,000 $0 $0
Totals
$0
$0
$0
$1,000,000
$0
$1,000,000
$0CPA Amt. Req.$0 $0 $0 $0
12/2/2013 10:51:04 AM
FY2015 Fire Capital Plan Page 19 December 5th, 2013
Project Name:Heart Monitor Date:12-Aug-13
Submitted By:John Wilson Department:Fire
Project ID Number:877
First Year Submission?
Priority 2
Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects
Phone #:781-860-7001 E-mail jwilson@lexingtonma.gov
Revision Date:
Description of Project:To r epl ac e our curr ent 12 Lead EK G monit or s/Defi brill at or s︵3 t ot al ︶t hat ar e bet ween 5-7 year s ol d.
Justification/Benefit:
Curr entl y we have 3 Phili ps br and monit or s t hat r ange i n age fr o m 5 y ear s t o 7 year s ol d. They have gone t hr ough a seri es of soft war e updat es
over t he l ast f e w mont hs t o i ncr ease t hei r r eli abilit y. The manuf act ur er r eco mmends r epl aci ng t he m aft er 5 year s of fr ontli ne ser vi ce. We curr entl y
ar e eval uati ng all br ands t o see whi ch will benefit our AL S ser vi ce and t he To wn. The El ectr oni c Pati ent Cont act Report︵ePCR︶ soft war e we
use i s not f ull y co mpati bl e wit h our curr ent monit or s, and t he St at e Dept of OE MS r equi r es t hat we att ach an el ctr oni c copy of t he EK G t o t he
e PCR.
Impact if not completed:Our curr ent monit or s will r equi r e c ostl y r epai r s on a mor e f r equent basi s. Ther e i s a mechani cal co mponent t o t hese devi ces t hat wear out. We
need a hi gh degr ee of r eli abilit y i n t hi s lif e-savi ng equi p ment.
Capital Funding Request
Stakeholders:Citi zens of Lexi ngt on, Fi r e Per sonnel
Timeframe:Go t o bi d 7/2014, pur c hase equi p ment by 9/2014
Operating Budget Impact:None
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
5
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Manuf act ur e quot e, l ess tr ade
Revolving Other
877
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$105,000 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
2015 2016 2017 2018 2019
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $105,000 $0 $0 $0 $0
Totals
$0
$0
$0
$105,000
$0
$105,000
$0CPA Amt. Req.$0 $0 $0 $0
12/2/2013 10:51:04 AM
FY2015 Fire Capital Plan Page 20 December 5th, 2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 8000 General Government
Mission:
Budget Overview:
Departmental Goals:
Maintain stable and secure local area and wide area networks.
Provide on-going training and support to employees.
Introduce VoIP to more buildings
Create self service improvements for Town employees and residents.
(Including: On-line permitting, improved on-line document management and resources)
Develop GIS based improvements
(including: meeting new state GIS standards and delivering GIS on-line with improved function and information)
Improve staff mobility and efficiency via new technology.
Reduce technology energy burden via 'green' initiatives.
Improve network and services resiliency through installation of redundant network pathways and failover servers.
Introduce new ways to engage citizens via social media and mobile apps.
Program Improvement Requests:FY2015
Division Requested
Tech Request - Town Website Redesign 8610 - IT Admin 24,000$
Tech Request - ESRI Business Analyst Subscription 8610 - IT Admin 4,000$
Total 8600 IT by type of request 28,000$
Compensation -$
Benefits -$
Expenses 28,000$
Total 8600 IT by category of spending 28,000$
Subprogram: 8600 IT
The Information Technology Department's mission is to provide high quality, cost effective technology and services to Town administration and staff
so that they can best serve the citizens of the Town of Lexington; and, to provide effective web services to employees and residents to facilitate
both the dissemination and collection of information by town government.
The recommended FY2015 combined budget request for Information Technology and Web Development reflects an increase of $52,593, or
5.31% over the FY2014 budget. This includes a $19,037 or 5.66% increase in compensation. The FY14 Appropriation for Wages is not inclusive
of cost of living increases associated with employee contractual settlements that were made subsequent to the 2013 Annual Town Meeting. Were
these increases to be accounted for in the FY2014 Appropriation (budgeted for separately under the Salary Adjustment Account) then the
underlying change in Compensation would reflect a 2.4% increase rather than the 5.66% increase shown in the table below.
Expenses reflect a $33,556 or 5.13% increase over FY2014. The major factor driving the increase in the expense budget is the increase in the
cost of existing software maintenance contracts with the addition of the software maintenance and hosting of the new e-permitting (ViewPermit)
solution.
The Information Technology Department supports, maintains and manages Town wide business-related technology. The technology supported
(hardware and software) are critical elements of service delivery and program management for all of the Town's departmental operations and IT-
related services to town residents. MIS administration primarily maintains the technology serving the following departments: Finance, Assessors,
Revenue, Recreation, Town Manager's Office, Town Clerk, DPW, Facilities, Retirement, Community Development, Conservation, Planning,
Engineering, Police, Fire, Library, and Human Services. Additionally, the department supports town wide core services such as the financial
system (Munis), time keeping (Kronos), document management (Laserfiche), facilities maintenance and management technology, emergency
management web sites and services, and VoIP phone systems. MIS maintains the infrastructure and security of the head end and co-manages
the town wide area network that connects approximately 30 buildings . The department manages Town technical purchases and performs the
installations, maintenance and management of the Town local area network, computers, peripherals, electronic mail, Internet access, web
infrastructure, software and applications. Informationa Technology staff also provide support for end-users.
IT Summary page 1 12/2/2013
Department of Human Services
Requested Budget
Fiscal Year 2015
Submitted by:
Charlotte Rodgers, Human Services Director
Board of Selectmen Presentation
December 5th, 2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 6000 Human Services Subprogram: 6100-6200 Human Services
Departmental Goals:
Program Improvement Requests:
Requested
GPS Tracking for Lexpress Busses - Tech Req. 6210 - Transportation 4,920$
Smart Bus - Tech Request 6210 - Transportation 24,000$
Sub-total 6100 by request 28,920$
Compensation -$
Benefits -$
Division
Mission:
The Lexington Human Services Department ensures that core social services including outreach, assessment, advocacy, financial support, educational
programming, transportation services and the promotion of health are provided for residents across the lifespan. In collaboration with other Town and
School departments, community groups and government agencies, the Lexington Human Services Department is committed to identifying unmet needs
and ascertaining that service delivery is available and accessible to all in a professional manner that respects the dignity of each individual served.
Budget Overview:
The Human Services Department is requesting a level services budget. The requested FY2015 All Funds budget is $1,446,473, which is a $30,815 or
2.18% increase from FY2014. This includes a $24,376 or 4.2% increase in compensation and a $6,439 or 0.77% increase in expenses. The All Funds
budget includes funding from a Massachussetts Executive Office of Elder Affairs grant, the MBTA Suburban Transportation grant, and the Community
Programs revolving fund.
Less these revolving funds and grant funding, the General Fund budget is $1,215,212 and reflects a $18,376 or 1.4% increase, with a $19,826 or 3.89%
increase in compensation. The FY14 Appropriation for Compensation is not inclusive of cost of living increases associated with employee contractual
settlements that were made subsequent to the 2013 Annual Town Meeting. Were these increases to be accounted for in the FY2014 Appropriation
(budgeted for separately under the Salary Adjustment Account) then the underlying change in Compensation would reflect a 1.84% increase rather than
the 3.89% increase shown in the table below.
Salary increases are due to contractually obligated step increases, and do not reflect any estimate of prosepective cost of living increases, which are
budgeted for in the salary adjustment account within the Town Manager's budget.
General Fund Expenses reflect a $1,450 or 0.21% decrease from FY2014.
Administration/Community Services:
The Human Services Department is responsible for the operation and programming of the Lexington Senior Center, located in the Muzzey Building at
1475 Massachusetts Ave. The Human Services Director and Administrative support staff provide programatic oversight and support to department
divisions.
Senior/Family and Youth Services:
Assistant Directors and Coordinators, all human services professionals, coordinate services to youth, families and older adults. Clinical services include
limited case management, crisis stabilization, parent coaching, family support, Senior Health Outreach Programming, communty outreach and school
consultation.
Supported Living:
Services are provided to Lexington residents with physical, cognitive or mental health disabilities,as well as those residents that may be in need of
additional supportive services.
Veterans Services:
The Towns of Bedford and Lexington formed a Massachusetts Department of Veterans' Services approved in February 2013, and hired a part time
Veterans' Services Officer in April 2013. The Veterans Services District staff administer Chapter 115 benefits as mandated by Massachusetts General
Law and assists veterans and their families by linking them to Federal VA benefits and other available resources. Veteran's payments are reimbursed
by the state to the Town at a rate of 75%, this reimbursement has an approximate one year lag.
Transportation Services:
The Transportation Services Division works toward meeting the transportation needs of the Lexington community. The transportation budget includes the
operational expenses for Lexpress, the Town's community bus service. The Transportation Manager oversees Lexpress operations and customer
service, and is responsible for the outreach and promotion of all local transportation options available to residents.
1. Complete transition of staff and programming to new multigenerational community center located at 39 Marrett Road.
2. The Human Services department, in collaboration with other Town and School departments, will continue to address the concerns and needs of
families facing financial hardship and/or homelessness.
3. Continued analysis of the effectiveness of the Town's transportation programs, services and amenities, with identification of unmet transportation
needs and implementation of pilot programs to address these needs.
4. Increase awareness of services available to Veterans and their families by participation in community events and celebrations, outreach and multi
media presentation of information.
Human Svcs Summary Page 1 12/2/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 6000 Human Services Subprogram: 6100 - 6200 Human Services
Budget Summary
Funding Sources (All Funds)FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Estimated Estimated Increase Increase
Tax Levy 396,085$ 982,458$ 985,707$ 976,539$ (9,168)$ -0.93%
Enterprise Funds (Indirects) -$ -$ -$ -$ -$ -
Veteran Benefits Reimbursement 20,131$ 57,635$ 62,915$ 64,173$ 1,258$ 2.00%
Community Program Revolving Fund 74,592$ 57,179$ 100,000$ 100,000$ -$ 0.00%
Fees - - - - - -
Lexpress Fares -$ -$ 86,250$ 86,500$ 250$ 0.29%
Available Funds -$ -$ -$ -$ -$ -
Grants 89,365$ 91,286$ 90,786$ 131,261$ 40,475$ 44.58%
Supportive Living Fees 16,693$ -$ -$ -$ -$ -
TDM Allocation -$ 85,160$ 90,000$ 88,000$ (2,000)$ -2.22%
Total 6000 Human Services All Funds 596,867$ 1,188,557$ 1,415,658$ 1,446,473$ 30,815$ 2.18%
Appropriation Summary (All Funds)FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Compensation 359,839$ 455,296$ 580,265$ 604,641$ 24,376$ 4.20%
Expenses 237,028$ 733,261$ 835,393$ 841,832$ 6,439$ 0.77%
Total 6000 Human Services All Funds 596,867$ 1,188,557$ 1,415,658$ 1,446,473$ 30,815$ 2.18%
Program Summary (All Funds)FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Total 6110 Administration 167,187$ 177,090$ 198,580$ 209,743$ 11,163$ 5.62%
Total 6120 Community Programs 107,002$ 90,907$ 135,651$ 141,312$ 5,662$ 4.17%
Total 6130 Supportive Living 12,000$ 8,389$ 15,000$ 15,000$ -$ 0.00%
Total 6140 Veterans' Services -$ 137,882$ 235,800$ 236,468$ 668$ 0.28%
Total 6150 Youth & Family Services 153,158$ 57,543$ 52,171$ 112,785$ 60,615$ 116.18%
Total 6160 Services for Youth 54,469$ 10,004$ 70,884$ -$ (70,884)$ -100.00%
Total 6170 Senior Services 103,050$ 121,553$ 135,804$ 159,935$ 24,131$ 17.77%
Total 6210 Transportation Services -$ 585,190$ 571,768$ 571,230$ (538)$ -0.09%
Total 6000 Human Services 596,867$ 1,188,557$ 1,415,658$ 1,446,473$ 30,815$ 2.18%
Object Code Summary (All Funds)FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Salaries & Wages 359,839$ 455,296$ 580,265$ 604,641$ 24,376$ 4.20%
Overtime -$ -$ -$ -$ -$ -
Personal Services 359,839$ 455,296$ 580,265$ 604,641$ 24,376$ 4.20%
Contractual Services 206,517$ 706,533$ 800,818$ 802,707$ 1,889$ 0.24%
Utilities 4,786$ 924$ 3,124$ 3,624$ 500$ 16.01%
Supplies 23,943$ 25,805$ 31,451$ 33,501$ 2,050$ 6.52%
Small Capital 1,782$ -$ -$ 2,000$ 2,000$ -
Expenses 237,028$ 733,261$ 835,393$ 841,832$ 6,439$ 0.77%
Total 6000 Human Services 596,867$ 1,188,557$ 1,415,658$ 1,446,473$ 30,815$ 2.18%
]
340,847$
Approprations Summary (General Fund Only)FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Compensation 315,764$ 411,221$ 509,969$ 529,795$ 19,826$ 3.89%
Expenses 157,145$ 628,872$ 686,867$ 685,417$ (1,450)$ -0.21%
Total 6000 Human Services 472,909$ 1,040,093$ 1,196,836$ 1,215,212$ 18,376$ 1.54%
Approprations Summary (Non-General Fund)FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Compensation 44,075$ 44,075$ 70,296$ 74,846$ 4,550$ 6.47%
6120 Community Programs EOEA Grant 9,655$ 9,655$ 9,655$ 9,655$ -$ 0.00%
6140 Veterans' Services: Regional Funding -$ -$ 26,221$ 26,271$ 50$ -
6170 Senior Services: EOEA Grant 34,420$ 34,420$ 34,420$ 38,920$ 4,500$ 13.07%
Expenses 79,882$ 104,390$ 148,526$ 156,415$ 7,889$ 5.31%
6120 Community Programs: EOEA Grant 5,290$ 7,211$ 6,711$ 10,600$ 3,889$ 57.95%
6120 Community Programs: Revolving 74,592$ 57,179$ 100,000$ 100,000$ -$
6140 Veterans' Services: Regional Funding -$ -$ 1,815$ 1,815$ -$ -
6170 Senior Services: EOEA Grant -$ -$ -$ 4,000$ 4,000$ -
6210 Transportation Services: MBTA Grant -$ 40,000$ 40,000$ 40,000$ -$ -
Total 6000 Human Services 123,957$ 148,465$ 218,822$ 231,261$ 12,439$ 5.68%
Human Svcs Summary Page 2 12/2/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 6000 Human Services Subprogram: 6100-6200 Human Services
Authorized/Appropriated Staffing FY 2012 FY 2013 FY 2014 FY 2015
Budget Budget Budget Request
Director of Human Services 1 1 1 1
Assistant Director of Senior Services 1 0.7 0.7 0.8 0.8
Assistant Director of Youth and Family Services2 0.8 0.8 1 1
Assistant Director of Youth Services 3 11 - -
Family and Youth Services Coordinator ---0.8
Senior Services Coordinator 1 1 1 1
Senior Services Nurse4 0.34 0.34 0.42 0.42
Office Manager 1 1 1 1
Municipal Clerk (Part Time)-0.5 0.5 0.5
Municipal Clerk (Part Time)0.5 0.5 0.5 0.5
Veterans' Services District Director5 -- 1 1
Veterans' Services Officer 1 1 0.4 0.4
Program Coordinator 0.3 0.3 0.8 0
Transportation Manager6 -0.8 1 1
Transportation Clerk6 -0.6 0.6 0.6
Total FTE 7.6 9.5 10.0 10.0
Total FT/PT 5(FT) / 6 (PT) 5 (FT)/8 (PT) 6(FT)/8(PT) 6(FT)/8(PT)
Explanatory Notes:
(1) The Senior Services Assistant Director part-time hours increased from 24 to 28 hours/week in FY2014.
(2) The Assistant Director of Youth and Family Services hours increased to 35 per week in FY2014.
(3) The Assistant Director of Youth Service position was reorganized in FY2014 to create a Full Time Assistant Director of
Youth and Family Services and part time (28hrs/week) Youth Services Coordinator.
(4) The increase in hours for the nurse is funded by the EOEA Formula Grant
(5) Formerly Veterans' Services officer in FY12 and FY13. Created as part of Veterans' District agreement with Town of
Bedford, supervises part time Veterans' Services Officer (VSO). VSO is 100% funded by Town of Bedford
(6) These positions were previously part of the Department of Public Works - Transportation Services.
Authorized Staffing Page 3 12/3/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 6000 Human Services Subprogram: 6100 Human Services
Element:6110 Administration and Outreach
Budget Description:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 REGULAR WAGES 136,245$ 145,225$ 148,920$ 158,299$ 9,380$ 6.30%
51144 LONGEVITY -$ -$ -$ -$ -
51150 REGULAR PART-TIME WAGES -$ 4,955$ 17,260$ 18,444$ 1,183$ 6.86%
Sub-total Compensation 136,245$ 150,180$ 166,180$ 176,743$ 10,563$ 6.36%
52110 CONTRACTUAL SERVICES 1,516$ 2,231$ 1,500$ 1,500$ -$ 0.00%
52111 PRINTING/FORMS 332$ 258$ 1,000$ 1,000$ -$ 0.00%
52120 PROFESSIONAL SERVICES 21$ 2,014$ 2,500$ 2,500$ -$ 0.00%
52128 ADVERTISING -$ -$ -$ -$ -$ -
52141 FACILITY SERVICE & REPAIR -$ -$ -$ -$ -$ -
52151 BUILDING RENTAL 1,400$ -$ -$ -$ -$ -
52183 MILEAGE 215$ 240$ 500$ 500$ -$ 0.00%
52185 POSTAGE & MAILING 9,004$ 11,018$ 11,000$ 11,000$ -$ 0.00%
52186 PROF DEV & TRAINING 238$ 1,922$ 1,500$ 1,500$ -$ 0.00%
52188 SEMINARS/WORKSHOPS/CONFEREN 1,698$ 721$ 2,000$ 2,000$ -$ 0.00%
52200 UTILITIES -$ -$ -$ -$ -$ -
52201 ELECTRICITY -$ -$ -$ -$ -$ -
52202 OIL HEATING -$ -$ -$ -$ -$ -
52203 NATURAL GAS -$ -$ -$ -$ -$ -
52206 TELEPHONE 3,755$ -$ -$ -$ -$ -
52207 CELLPHONE/PAGERS 731$ 624$ 1,000$ 1,500$ 500$ 50.00%
52208 GASOLINE -$ -$ -$ -$ -$ -
54100 SUPPLIES 1,586$ 137$ -$ -$ -$ -
54111 OFFICE SUPPLIES 7,170$ 6,028$ 9,500$ 7,500$ (2,000)$ -21.05%
54113 MEMBERSHIP/DUES/LICENSES & 1,494$ 1,716$ 1,900$ 2,000$ 100$ 5.26%
54170 PERIODICALS -$ -$ -$ -$ -$ -
54706 OFFICE EQUIPMENT 1,782$ -$ -$ 2,000$ 2,000$ -
Sub-total Expenses 30,942$ 26,910$ 32,400$ 33,000$ 600$ 1.85%
Total 6110 COA Administration 167,187$ 177,090$ 198,580$ 209,743$ 11,163$ 5.62%
DescriptionObject
Human Services Department administrative staff members provide support and oversight of the Human Services Department, Muzzey Senior
Center, Human Services programs and outreach services, and the development of educational, recreational, fitness and wellness progamming
for Lexington citizens of all ages. It is the responsibility of the administrative staff to provide facility and program management, collect data on
programming and community needs, and actively collaborate with the Council on Aging Board, the Friends of the Council on Aging Board and the
Human Services Committee.
The department coordinates the Senior Service (Tax Work-Off) Program, assisting eligible residents with the application and job placement
process. Residents work in several town departments incuding the Police Department, Senior Center, Town Clerk's office and the Assessor's
office. The Human Services Director is responsible for the coordination and delivery of social services to Lexington residents of all ages and
works closely with other Town departments and Lexington boards and committees to identify unmet needs in the community.
Volunteers provide hundreds of hours of key support services and are vital to the operation of the Senior Center and Human Services
Department. They assist with administration tasks, reception desk coverage and customer service, office support, and assistance with the
coordination of senior trips, shops, and meals. Volunteers also participate in community outreach activies.
Budget Detail:
The change from FY2014 to FY2015 represents a net increase of 4.1% ($8,094). This includes a 4.5% ($7,494) increase in compensation due
to annual step increases.
The FY14 Appropriation for Compensation is not inclusive of cost of living increases associated with employee contractual settlements that were
made subsequent to the 2013 Annual Town Meeting. Were these increases to be accounted for in the FY2014 Appropriation (budgeted for
separately under the Salary Adjustment Account) then the underlying change in Compensation would reflect a 2.31% increase rather than the
6.36% increase shown in the table below.
The amount of $2000 was moved from Office Supplies to Office Equipment to reflect the cost of the office copier lease.
6110 - COA Admin page 4 12/2/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 6000 Human Services Subprogram: 6100 Human Services
Element:6120 Community Programs
Budget Description:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
General Fund
51110 REGULAR WAGES -$ (9,655)$ -$ -$ -$ -
51150 REGULAR PART-TIME WAGES 9,290$ 16,454$ 8,285$ 10,057$ 1,773$ 21.40%
Sub-total Compensation 9,290$ 6,799$ 8,285$ 10,057$ 1,773$ 21.40%
52110 CONTRACTUAL SERVICES (780)$ 2,082$ 3,000$ 3,000$ -$ 0.00%
54100 SUPPLIES 8,955$ 7,982$ 8,000$ 8,000$ -$ 0.00%
Sub-total Expenses 8,175$ 10,064$ 11,000$ 11,000$ -$ 0.00%
Sub-Total General Fund 17,465$ 16,862$ 19,285$ 21,057$ 1,773$ 9.19%
Available Funds (EOEA Grant)
51150 REGULAR PART-TIME WAGES 9,655$ 9,655$ 9,655$ 9,655$ -$ 0.00%
Sub-total Compensation 9,655$ 9,655$ 9,655$ 9,655$ -$ 0.00%
52110 CONTRACTUAL SERVICES 2,790$ 4,711$ 4,711$ 1,600$ (3,111)$ -66.04%
52111 -$ -$ -$ 4,000$ 4,000$ -
52185 POSTAGE/MAILING 2,500$ 2,500$ 2,000$ 2,000$ -$ 0.00%
54100 SUPPLIES -$ -$ -$ 3,000$ 3,000$ -
Sub-total Expenses 5,290$ 7,211$ 6,711$ 10,600$ 3,889$ 57.95%
Sub-total Grant 14,945$ 16,866$ 16,366$ 20,255$ 3,889$ 23.76%
COA Programs Revolving Fund
52110 CONTRACTUAL SERVICES 74,592$ 57,179$ 100,000$ 100,000$ -$ 0.00%
Sub-total Revolving Fund 74,592$ 57,179$ 100,000$ 100,000$ -$ 0.00%
Total 6120 COA Program 107,002$ 90,907$ 135,651$ 141,312$ 5,662$ 4.17%
Object Description
PRINTING
Programs at the Senior Center continue to be well attended with residents asking for more offerings in the areas of fitness, wellness and lifelong
learning. Formal instruction is offered by fitness trainers with advanced knowledge of working with the fitness needs of older adults; strength
training, walking groups, yoga, tai chi, dance classes, pool and table tennis are also offered. Educational programs include lunch and lectures,
world affairs, current events discussion groups, ESL classes, financial planning and safe driving seminars. Evidence-based wellness classes are
taught by trained instructors and have included "A Matter of Balance", "Chronic Pain Management", "Living with Arthritis" and nutrition classes. The
Computer and Technology group offers weekly meetings, guest speakers and volunteer computer instruction. Opportunities to travel outside of the
Senior Center are offered and planned by Senior Center Staff and the volunteer Trip Committee; this year's trip itinerary included two smaller "on
your own" tours of Boston. The Senior Center also serves as a daily welcoming space for meals, coffee and socialization; and a central location for
information, referrals and individual or family consultations and support.
In the fall of 2013, the Friends of the Council on Aging launched a successful lifelong learning program "Older, Wiser, Lifelong Learners" (O.W.L.L.)
- funded by a grant from the Dana Home Foundation. The goal of this program is to provide an affordable, high quality educational experience for
older adults.
Partnerships with the Cary Library, Lexington Recreation Department, Lexington Community Education and the Munroe Center for the Arts
contribute to the variety of education, intergenerational and enrichment opportunities available to Lexington residents - offered at the Muzzey Senior
Center and other community locations. Program fees for specific classes are subsidized by donations from the Friends of the Council on Aging, and
volunteers lead many classes and discussion groups at no charge to the participants.
Budget Detail:
The All Funds budget is increasing by $5,662 or 4.17%, reflecting contractually obligated step increases for Regular Part-Time Wages. The All
Funds budget includes grant funding from the Massachussetts Executive Office of Elder Affairs. Less this grant funding, the General Fund budget
reflects a $1,773 or 9.19% increase.
Compensation reflects a $1,773 or 21.4% increase. The FY14 Appropriation for Compensation is not inclusive of cost of living increases
associated with employee contractual settlements that were made subsequent to the 2013 Annual Town Meeting. Were these increases to be
accounted for in the FY2014 Appropriation (budgeted for separately under the Salary Adjustment Account) then the underlying change in
Compensation would reflect an 11.63% increase rather than the 21.4% increase shown in the table below.This reflects the nature of the Executive
Office of Elder Affairs grant money, which partially funds Compensation. Specifically, the annual award amount to the department remains static,
while employee wages must increase according to contractually obligated step inreases. This static grant funding results in an increasing General
Fund obligation, as employees advance in steps.
The partial costs of printing and mailing the Senior Services Newsletter is reflected in the Executive Office of Elder Affairs expense section of this
page.
6120 - COA Community page 5 12/2/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 6000 Human Services Subprogram: 6100 Human Services
Element:6130 Supportive Living
Budget Description:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
General Fund
52110 CONTRACTUAL SERVICES 12,000$ 8,389$ 15,000$ 15,000$ -$ 0.00%
Sub-total Expenses 12,000$ 8,389$ 15,000$ 15,000$ -$ 0.00%
Total 6240 Supportive Living 12,000$ 8,389$ 15,000$ 15,000$ -$ 0.00%
Object Description
The Human Services Department Supportive Living element funds services to Lexington residents with physical, cognitive and
mental health disabilities, as well as those residents that may be in need of additional supportive services to live independently in
our community.
In collaboration with other Town departments, funds in this element may be used to support services such as the purchase of
bracelets that use GPS technology for residents at risk of wandering; transportation subsidies, recreation and/or respite subsidies
and translation services. Specifically, these funds will be used to assist Lexington residents who utilized the MBTA "RIDE"
service, and have been impacted by an increased fee in "premium areas". Identified RIDE users will be reimbursed $1 for each
ride in the premium area.
Budget Detail:
Contractual payments to NuPath were eliminated July 1, 2013, after implementing a planned reduction in the contractual
payments that spanned 3 years. Translation and interpretation services from this budget item help to support the Chinese senior
support group, translating the newsletter into Mandarin and facilitating communication between the Evergreen Support Group
members and the Human Services Department staff.
6130 - Supportive Living page 6 12/2/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program 6000 Human Services Subprogram: 6100 Human Services
Element:6140 Veterans' Services
Budget Description:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
General Fund
51110 REGULAR WAGES -$ 46,756$ 51,914$ 52,432$ 518$ 1.0%
51120 OTHER COMPENSATION -$ -$ -$ -$ -$ -
51150 REGULAR PART-TIME WAGES -$ -$ -$ -$ -$ -
51512 STIPENDS -$ -$ -$ -$ -$ -
Sub-total Compensation -$ 46,756$ 51,914$ 52,432$ 518$ 1.00%
52110 VETERANS' BENEFITS -$ 89,350$ 150,000$ 150,000$ -$ 0.00%
52111 PRINTING/FORMS -$ 15$ 1,250$ 1,250$ -$ 0.00%
52120 PROFESSIONAL SERVICES -$ -$ 1,000$ 1,000$ -$ 0.00%
52183 MILEAGE -$ 841$ 600$ 600$ -$ 0.00%
52188 SEMINARS/WORKSHIPS/CONFERENCE -$ 100$ 500$ 500$ -$ 0.00%
52206 TELEPHONE -$ -$ 1,500$ -$ (1,500)$ -
52207 CELL PHONE/PAGER -$ 300$ -$ 1,500$ 1,500$ #DIV/0!
54100 SUPPLIES -$ 465$ 1,000$ 1,000$ -$ 0.00%
54111 OFFICE SUPPLIES -$ -$ -$ -$ -$ -
54113 MEMBERSHIP/DUES/LICENSES & -$ 55$ -$ 100$ 100$ -
Sub-total Expenses -$ 91,126$ 155,850$ 155,950$ 100$ 0.06%
Total General Fund -$ 137,882$ 207,764$ 208,382$ 618$ 0.30%
Veteran's Services Regional District (Town of Bedford Share)
51110 REGULAR WAGES -$ -$ 5,009$ 5,059$ 50$ -
51150 REGULAR PART-TIME WAGES -$ -$ 21,212$ 21,212$ -$ -
Sub-Total Compensation -$ -$ 26,221$ 26,271$ 50$ -
52111 PRINTING/FORMS -$ -$ 140$ 140$ -$ -
52120 PROFESSIONAL SERVICES -$ -$ -$ -$ -$ -
52183 MILEAGE -$ -$ 200$ 200$ -$ -
52188 SEMINARS/WORKSHIPS/CONFERENCE -$ -$ 200$ 200$ -$ -
52207 CELL PHONE/PAGER -$ -$ 624$ 624$ -$ -
54100 SUPPLIES -$ -$ 651$ 651$ -$ -
Sub-total Expenses -$ -$ 1,815$ 1,815$ -$ -
Total Regional Funding -$ -$ 28,036$ 28,086$ -$ -
Total 6210 Human Services & Veterans Admin. -$ 137,882$ 235,800$ 236,468$ 668$ 0.28%
Object Description
The Towns of Lexington and Bedford formed a Massachusetts Department of Vetertans' Services (DVS) Veterans' Services District in December
2012. The District hired a part time Veterans' Services Officer (VSO) to work primarily out of the Bedford Town office. The District Director is a
member of the Human Services Department clinical team, and is supported by the Human Services Department administrative staff. Both of the
veterans staff members are available by cell phone, direct phone line and post regular hours at the Muzzey Senior Center and other easily accessed
sites in the Town of Lexington. Home visits are also offered to veterans and their families.The Veterans Services District supports the needs of local
veterans and their dependents by administering veterans benefits as required by Massachusetts General Law Chapter 115. The district staff also
serves as a single point of service for information and referral to numerous town, state and federal benefits and services available to veterans and
their dependents, as well as linking them to support services that are available to all Lexington residents.
In the last 3 years the average age of veterans served continues to increase. Trends forcast an increase in the number of eligible veterans due to
1 - increasing age of WWII and Korea era Veterans
2 - Increase in Vietnam era veterans reaching retirement age and seeking benefits
3 - Increasing numbers of Veterans from Iraq & Afghanistan returning home (both activity duty and Reserve/Guard)
4 - Increased caseload of Veterans in Bedford as result of it's proximity to the Edith Nourse Rogers Memorial Veterans Hospital.
Budget Detail:
The Town of Lexington is reimbursed at a rate of 75% by the State of Massachusetts for approved Veterans benefits and expenses (excluding the
Veterans Service Officer salary) under Chapter 115. The Town of Bedford is responsible for 100% of the part time VSO salary and 8.20% of the
Director Salary as per the Inter Municipal Agreement. Cases that originate from the VA Hospital are reimbursed back to the Town of Bedford at 100%
rate.
Projections indicate a need for $150,000 for Veterans' Benefits in FY2015.
6140 - Veterans' Services page 7 12/2/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 6000 Human Services Subprogram: 6100 Human Services
Element:6150 Youth & Family Services
Budget Description:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
General Fund
51110 REGULAR WAGES 16,023$ 16,756$ -$ 62,473$ 62,473$ -
51120 OTHER COMPENSATION -$ -$ -$ -$ -$ -
51150 REGULAR PART-TIME WAGES 45,834$ 38,304$ 47,971$ 41,013$ (6,958)$ -14.51%
51512 STIPENDS -$ -$ -$ -$ -$ -
Sub-total Compensation 61,857$ 55,060$ 47,971$ 103,485$ 55,515$ 115.73%
52110 CONTRACTUAL SERVICES 87,461$ -$ -$ 1,000$ 1,000$ -
52111 PRINTING/FORMS 283$ 254$ 400$ 900$ 500$ 125.00%
52120 PROFESSIONAL SERVICES -$ 1,500$ 2,000$ 3,000$ 1,000$ 50.00%
52183 MILEAGE 339$ 115$ 300$ 550$ 250$ 83.33%
52188 SEMINARS/WORKSHIPS/CONFERENCE 415$ 77$ 1,000$ 1,700$ 700$ 70.00%
52200 UTILITIES -$ -$ -$ -$ -$ -
52207 CELL PHONE/PAGER 300$ -$ -$ -$ -$ -
54100 SUPPLIES 2,070$ 506$ 400$ 1,500$ 1,100$ 275.00%
54111 OFFICE SUPPLIES 364$ 31$ 100$ 400$ 300$ 300.00%
54113 MEMBERSHIP/DUES/LICENSES & 70$ -$ -$ -$ -$
54160 CLOTHING AND SAFETY EQUIP -$ -$ -$ 250$ 250$ -
Sub-total Expenses 91,301$ 2,483$ 4,200$ 9,300$ 5,100$ 121.43%
Total 6210 Human Services & Veterans Admin. 153,158$ 57,543$ 52,171$ 112,785$ 60,615$ 116.18%
Object Description
The Assistant Director of Youth and Family Services is responsible for planning and coordinating the social services needs for families in Lexington.
The primary focus of this position is to provide information and referral resources, intake, assessment, crisis intervention, limited case management
and support services to the community. Efforts are directed toward improving the quality of life of Lexington's youth and families by providing
education and supportive resources in the areas of mental health, financial assistance, education and safety. Specific assistance available to
residents includes financial needs assessment, medical benefit counseling, assistance with accessing food stamps, fuel assistance, water and sewer
discounts and holiday programs.
The Assistant Director of Youth and Family Services is a member of the Human Services clinical team and is responsible for outreach, identification
and assessment of unmet community needs; the position is also responsible for coordinating intervention, stabilization and referral for at risk families
via collaboration with Lexington Police, Fire, Schools and Health Departments.
The Youth Services Program Coordinator (YSPC) began working for the town in June 2013. The YSPC is responsible for a wide range of youth,
family and intergenerational programming and services. The YSPC works closely with the Assistant Director of Youth and Family Services, as well as
Lexington Public Schools, town departments and other town groups in identifying and addressing unmet youth and family programming needs. In
addition to planning substance-free recreational and educational programs, the YSPC will help connect families to various social service programs
and local resources.
Master's level interns are supervised by Human Services Staff and provide additional outreach and services to the Town, while gaining valuable
experience in the field of human services and social work.
Budget Detail:
The increase in Compensation reflect the merging of this division with Youth Services, representing the addition of former Youth Services staff to the
new Youth and Family Services.
The increase in 54100 Supplies and 54160 Clothing reflects needed materials for youth programs.
6150 - Family Service page 8 12/2/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 6000 Human Services Subprogram: 6100 Human Services
Element:6160 Services for Youth
Budget Description:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
General Fund
51110 REGULAR WAGES 49,444$ 8,063$ 57,677$ -$ (57,677)$ -100.00%
51150 REGULAR PART-TIME WAGES 3,147$ -$ 8,957$ -$ (8,957)$ -100.00%
51151 SEASONAL PART-TIME WAGES -$ -$ -$ -$ -$ -
51512 STIPENDS -$ -$ -$ -$ -$ -
Sub-total Compensation 52,592$ 8,063$ 66,634$ -$ (66,634)$ -100.00%
52110 CONTRACTUAL SERVICES 432$ -$ 1,000$ -$ (1,000)$ -100.00%
52111 PRINTING/FORMS 166$ 50$ 500$ -$ (500)$ -100.00%
52120 PROFESSIONAL SERVICES -$ 1,149$ 1,000$ -$ (1,000)$ -100.00%
52183 MILEAGE 128$ -$ 250$ -$ (250)$ -100.00%
52188 SEMINARS/WORKSHOPS/CONFEREN 317$ -$ 700$ -$ (700)$ -100.00%
52207 CELLPHONE/PAGER -$ -$ -$ -$ -$ -
54100 SUPPLIES 525$ 742$ 500$ -$ (500)$ -100.00%
54111 OFFICE SUPPLIES 309$ -$ 300$ -$ (300)$ -100.00%
Sub-total Expenses 1,877$ 1,941$ 4,250$ -$ (4,250)$ -100.00%
Total 6220 Services for Youth 54,469$ 10,004$ 70,884$ -$ (70,884)$ -100.00%
Object Description
The Assistant Director of Youth Services position was eliminated and hours combined to provide a full time Assistant Director of Youth and
Family Services and a 28 hour per week Youth Services Program Coordinator in July, 2013.
6160 - Services for Youth page 9 12/2/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 6000 Human Services Subprogram: 6100 Human Services
Element:6170 Senior Services
Budget Description:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
General Fund
51110 REGULAR WAGES 28,191$ 34,837$ 46,300$ 51,322$ 5,022$ 10.85%
51150 REGULAR PART-TIME WAGES 27,590$ 41,154$ 39,684$ 50,293$ 10,609$ 26.74%
Sub-total Compensation 55,781$ 75,991$ 85,984$ 101,615$ 15,631$ 18.18%
52110 CONTRACTUAL SERVICES 9,197$ 8,814$ 10,500$ 10,500$ -$ 0.00%
52111 PRINTING/FORMS 890$ 115$ 1,000$ 1,000$ -$ 0.00%
52120 PROFESSIONAL SERVICES 859$ -$ 1,200$ 1,200$ -$ 0.00%
52183 MILEAGE 469$ 628$ 700$ 700$ -$ 0.00%
52188 SEMINARS/WORKSHOPS/CONFERENCES 33$ 921$ 1,000$ 1,000$ -$ 0.00%
54100 SUPPLIES 1,401$ 664$ 1,000$ 1,000$ -$ 0.00%
54113 MEMBERSHIP/DUES/LICENSES & SUB. -$ -$ -$ -$ -$ -
Sub-total Expenses 12,849$ 11,142$ 15,400$ 15,400$ -$ 0.00%
Total General Fund 68,630$ 87,133$ 101,384$ 117,015$ 15,631$ 15.42%
Available Funds (EOEA Grant)
51110 REGULAR WAGES 11,085$ 11,085$ 11,085$ 11,085$ -$ 0.00%
51150 REGULAR PART-TIME WAGES 23,335$ 23,335$ 23,335$ 27,835$ 4,500$ 19.28%
Sub-total Grant Compensation 34,420$ 34,420$ 34,420$ 38,920$ 4,500$ 13.07%
52110 CONTRACTUAL SERVICES -$ -$ -$ 1,500$ -
52118 SEMINARS/WORKSHOPS/CONFERENCES -$ -$ -$ 2,500$ 2,500$ -
Sub-total Grant Expenses -$ -$ -$ 4,000$ 4,000$ -
Total Grant 34,420$ 34,420$ 34,420$ 42,920$ 8,500$ 24.69%
Total 6230 COA Support Services 103,050$ 121,553$ 135,804$ 159,935$ 24,131$ 17.77%
Object Description
The Assistant Director of Senior Services provides supervision for the services provided to older adults in the Lexington community. The Assistant
Director is responsible for outreach, information and referral, needs assessment, limited case management, financial assistance and consultation to
families. The Senior Services department also includes the Senior Health Outreach Program, which provides outreach to Lexington's most frail and
vulnerable seniors (homebound) with a monthly home wellness visit by a registered nurse, and consultation and coordination with care providers and
families. In June, 2013 the department was awarded a grant from The Dana Home Foundation to provide enhanced outreach services to Lexington
seniors and their families. This funding enabled the hire of a part time, grant funded outreach worker
The Senior Services Coordinatior is responsible for the day to day operation of the programs and services at the Lexington Senior Center. The Senior
Center is home to the following nutrition programs: Lexington Meals on Wheels and the daily lunch program (LexCafe') - operated by Minuteman Senior
Services. Staff work closely with Minuteman Senior Services to ensure the coordination of services available to eligible Lexington residents.
The Assistant Director and the Coordinator are members of the Human Services clinical team, and work closely with all members of the department to
coordinate community volunteers, provide essential services and identify critical needs in the community. The Council on Aging, an eleven member board
appointed by the Town Manager, serves in an advisory capacity to the Director and staff, identifying the needs and interests of older adults in the Town of
Lexington. The Friends of the Council on Aging, a non-profit organization, raisies funds to support programming and activities and purchase supplies that
directly benefit seniors. Both staff members attend the Council on Aging and Friends of the Council on Aging board meetings to report on Senior Center
activities, statistics and trends in service needs.
The senior services staff works in collaboration with the Lexington Police and Fire Departments, and the Health Department around a variety of issues
that may impact the health and safety of older adults.
Budget Detail:
The overall budget is increasing by $24,131, or 17.8%. General Fund Compensation is increasing by $15,631 or 18.2%. The FY14 Appropriation for
Compensation is not inclusive of cost of living increases associated with employee contractual settlements that were made subsequent to the 2013
Annual Town Meeting. Were these increases to be accounted for in the FY2014 Appropriation (budgeted for separately under the Salary Adjustment
Account) then the underlying change in Compensation would reflect a 14% increase rather than the 18.2% increase shown in the table below.
This increase in Regular Wages reflects the nature of the Executive Office of Elder Affairs grant money, which partially funds this line item. Specifically,
the annual award amount to the department remains static, while employee wages must increase according to contractually obligated step inreases. This
static grant funding results in an increasing General Fund obligation, as employees advance in steps.
6170 - COA Senior Services page 10 12/2/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 6000 Human Services Subprogram:6200 Transportation Services
Element:6210 Transportation Services
Budget Description:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 REGULAR WAGES -$ -$ -$ 57,829$ 57,829$ -
51130 OVERTIME -$ -$ -$ -$ -
51144 LONGEVITY -$ -$ 114$ 114$ -$ 0.00%
51150 REGULAR PART-TIME WAGES -$ 68,372$ 82,887$ 27,520$ (55,367)$ -66.80%
51151 SEASONAL PART-TIME WAGES -$ -$ -$ -$ -$ -
Sub-total Compensation -$ 68,372$ 83,001$ 85,463$ 2,462$ 2.97%
52110 CONTRACTUAL SERVICES -$ 466,031$ 436,917$ 432,917$ (4,000)$ -0.92%
52111 PRINTING/FORMS -$ 3,248$ 2,500$ 3,500$ 1,000$ 40.00%
52120 PROFESSIONAL SERVICES -$ -$ -$ -$ -$ -
52142 EQUIP-SERVICE & REPAIR -$ -$ -$ -$ -$ -
52183 -$ 59$ 150$ 150$ -$ 0.00%
52186 PROF DEV & TRAINING -$ -$ 1,100$ 1,100$ -$ 0.00%
52187 -$ -$ -$ -$ -$ -
52188 SEMINARS/WORKSHOPS/CONFEREN -$ -$ -$ -$ -$ -
54100 LEXPRESS SUPPLIES -$ -$ -$ 900$ 900$ -
54111 OFFICE SUPPLIES -$ 911$ 1,500$ 600$ (900)$ -60.00%
54113 MEMBERSHIP/DUES/LICENSES & -$ 6,570$ 6,600$ 6,600$ -$ 0.00%
Sub-total Expenses -$ 476,818$ 448,767$ 445,767$ (3,000)$ -0.67%
Total General Fund -$ 545,190$ 531,768$ 531,230$ (538)$ -0.10%
Grants - MBTA Grant
52110 LEXPRESS CONT SVC -$ 40,000$ 40,000$ 40,000$ -$ -
Sub-total Expenses -$ 40,000$ 40,000$ 40,000$ -$ -
Total 3610 Transportation Services -$ 585,190$ 571,768$ 571,230$ (538)$ -0.09%
TRAVEL
Object Description
MILEAGE
Transportation Services Division works toward meeting the transportation needs of the Lexington community. This includes the operation of
the Lexpress minibus system, a program that provides nearly 9,000 hours of neighborhood bus service annually. FY 2015 marks the third
year of a four-year plus two option year bus contract awarded in 2012.
Division Goals:
1. Increase the efficiency and effectiveness of Lexpress, with a specific focus on providing service to the new Community Center at 39
Marett Road.
2. Expand the use of technology in Lexpess marketing and operations.
3. Provide financial oversight for the Town-operated Liberty Ride trolley.
4. Continue to refine the Lex-Connect taxi voucher program in collaboration with the COA Board and Senior Services staff.
5. Maximize collaboration with the 128 Business Council, and the Planning, Economic Development, and School Departments.
Budget Detail:
The total FY2015 All Funds Transportation Services request for FY15 is $571,230, which reflects a $538 or 0.09% decrease from FY2014.
The All Funds budget includes $40,000 in grant funding from the MBTA as part of the Suburban Transportation grant program. Less the
grant funding, the General Fund budget reflects a $538 or 0.1% decrease. The FY14 Appropriation for Compensation is not inclusive of cost
of living increases associated with employee contractual settlements that were made subsequent to the 2013 Annual Town Meeting. Were
these increases to be accounted for in the FY2014 Appropriation (budgeted for separately under the Salary Adjustment Account) then the
underlying change in Compensation would reflect a 1.6% increase rather than the 2.97% increase shown in the table below.
The FY15 Contractual Services request reflects a $4,000 decrease due to money budgeted in support of the new Hartwell Avenue shuttle
operated by the 128 Business Council.
Anticipated revenue from outside sources includes $86,500 from fares, $40,000 from an MBTA grant, and $88,000 from Transportation
Demand Management funds. The $6,600 in dues reflect the annual cost for membership to the 128 Business Council. Membership include
support and technical assistance for community transit planning and a transportation incentives program for all Town employees among
other benefits.
6210 -Transportation Services Page 12 12/2/2013
One-Time Recurring Total
(FY15 Only) (FY15 and future)
FY15 Request
900$ 900$
-$
-$
4,020$ 4,020.00$
Total 900$ 4,020$ 4,920$
Data Migration
Maintenance/Support
For New Hardware or Software
Item Requested
Item Description
Rationale (gains in productivity or efficiency that will result)
FY2015 Technology Request Form
Real-time GPS Tracking Service
Acquisition
Training
Human Services
Transportation Services
Department
Division
Estimated Costs
The purpose of this request is to implement a real-time GPS-based bus tracking pilot service on Lexpress as a
means to increase ridership, efficiency and convenience. Funding would outfit all three Lexpress buses with
portable GPS units and pay for a monthly subscription to RideSystems, the preferred software vendor. The monthly
subscription includes a customized website and mobile app, customer text message alerts, and administrative
tracking and reporting tools.
RideSystems uses web-based software and onboard GPS units to track the location of each Lexpress bus. As the
bus continually updates the central system with its location, the software uses predicative algorithms to display the
expected arrival time at each stop along the route. Riders can view the progress of their bus approaching via smart
phone, full-featured website, text message alert, or a phone call to the Lexpress office.
This pilot project is supported by the Transportation Advisory Committee and will be funded from Lexpress Gift and
Transportation Demand Management accounts.
Research has shown that providing real-time GPS tracking dramatically improves riders’ confidence in their transit
system by making the system more predictable and usable. Indeed the MBTA, 128 Business Council, and many
other municipal and university transit agencies are already providing this valuable service with great success.
Anticipated benefits for Lexpress include:
o Increased ridership - Knowing exactly when the bus arrives reduces rider uncertainty, a key barrier to taking
public transit.
o Increased customer satisfaction - Riders do not waste time waiting for a vehicle. They are notified when a
change occurs (detours, cancelations, etc) or when the bus is running late or is disabled.
o Increased Safety - Riders do not have to wait on the side of the road exposed to bad weather or other
dangers.
o Increased staff efficiency/better customer service – Less time is spent addressing customer inquiries and
complaints via antiquated two-way radio system. The software is entirely maintained and supported by
RideSystems.
o Increased operational efficiency - Administrative tracking and reporting tools view, record, and analyze
vehicle route patterns and timing, as well as driver behavior. Data and trends are captured, which helps
determine future service changes including a demand-responsive "Smart Bus" service.
Request Number
1 2of
FY2015 Human Services Program Improvement Requests Page 13 December 5th, 2013
One-Time Recurring Total
(FY15 Only) (FY15 and future)
FY15 Request
24,000$ 24,000$
-$
-$
-$
Total 24,000$ -$ 24,000$
FY2015 Technology Request Form
Intelligent Transportation System Hardware - "Smart Bus" Technology
Acquisition
Training
Human Services
Transportation Services
Department
Division
Estimated Costs
Data Migration
Maintenance/Support
For New Hardware or Software
Item Requested
Item Description
Rationale (gains in productivity or efficiency that will result)
The purpose of this request is to implement a technology-driven, demand-responsive service on Lexpress during off
peak hours, which will both improve mid-day ridership and respond to demand for affordable, ADA accessible, door-
to-door service for seniors. The intelligent transportation system (ITS), currently being developed by the 128
Business Council, is expected to be ready by FY15. The $24,000 initial estimate would outfit all three Lexpress
buses with mobile data terminals. The ITS ("Smart Bus") software component will be provided and maintained by
the 128 Business Council at no charge.
ITS software differs from traditional dial-a-ride software, which requires advanced reservations and a dedicated
staff person to create vehicle manifests ahead of time. Instead, the new Smart Bus software will have the capability
to route buses in near real-time using geospatial location (GPS) information and advanced routing and vehicle
assignment algorithms. Simply stated, riders will be able to input trip requests via Smartphone, computer, or a
phone call to a live person. The Smart Bus software tracking the Lexpress vehicles already in service will assign a
customer’s new trip request to an available vehicle and confirm the request with the rider. The riders’ pick-up
location, time, destination, etc. is transmitted directly to the onboard guidance system/console, which then
automatically reprograms the bus’ navigational system and manifest to accommodate the new trip.
This concept is supported by the Transportation Advisory Committee. Grant funding is being considered to
financially support this new service.
Implementing the Smart Bus service on Lexpress during off-peak hours will:
o Utilize existing Town resources to meet a pressing need for door-to-door transportation, particularly for a
growing senior population. Most trips on the formerTown dial-a-ride service were during the day, when
Lexpress buses are on the road with excess capacity.
o Increase Lexpress ridership during off-peak hours and reduce traffic by alleviating the need for individual
car trips.
o Provide direct service to the new Community Center.
o Show bus locations and provide predicted arrival times for all in-service vehicles.
o Lay the groundwork for potentially creating a dedicated senior van to serve Lexington seniors and/or
sharing transportation resources with neighboring communities and organizations.
Due to the level of automation, minimal staff time is needed for maintenance or oversight.
Request Number
2 2of
FY2015 Human Services Program Improvement Requests Page 14 December 5th, 2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 8000 General Government
Mission:
Budget Overview:
5300
Departmental Initiatives:
Program Improvement Requests:FY2015
Division Request
Part Time Clerk 8420 - Treasurer 16,000$
PT Municipal Clerk 8430 - Assessor 19,760$
Laserfisch Archiving of Paper Property Records 8430 - Assessor 55,000$
New Photocopier 8430 - Assessor 6,500$
Total 8400 Finance by type of request 97,260$
Compensation 35,760$
Benefits -$
Expenses 61,500$
Total 8400 Finance by category of spending 97,260$
Subprogram: 8400 Finance
It is the mission of the Finance Department to (1) maintain current and accurate data about all financial activities of the Town to facilitate the
evaluation of the Town's financial condition at any point in time; (2) to insure that the delivery of town services is done in compliance with
Massachusetts General Laws that govern municipal finance; (3) to provide timely and accurate financial information to managers of town
services to facilitate the evaluation of the cost effectiveness and efficiency of town programs; (4) to provide timely and accurate financial
information to Town boards and committees to facilitate policy deliberation and formulation; and (5) to safeguard the financial assets of the
Town.
The requested FY2015 Finance Department budget reflects a $65,677 or 3.86% increase over the FY2014 budget. This includes a $50,357, or
4.12% increase in compensation due to contractual step increases. The FY2014 Appropriation for Compensation reflects a reduction of $40,000
due to the transfer of that amount from Assessing Personal Services to Assessing Expenses at the November 2013 Special Town Meeting.
Furthermore, FY2014 Compensation is not inclusive of cost of living increases associated with employee contractual settlements that were
made subsequent to the 2013 Annual Town Meeting. Were these increases to be accounted for in the FY2014 Appropriation (budgeted for
separately under the Salary Adjustment Account) then the underlying change in Compensation would reflect a 0.77% increase rather than the
4.12% increase shown in the table below.
Departmental expenses are increasing $15,320, or 3.2% over the FY2014 appropriation, driven primarily by pofessional services associated
with cyclical review work in the Assessing division. As noted above, the FY2014 appropriation includes a transfer of $40,000 from Assessing
Personal Services to Assessing Expenses, and is reflected in the numbers below.
The Finance Department is comprised of the following divisions: the Treasurer/Collector's Office, the Comptroller's Office, the Assessor's
Office and the Utility Billing Office.
The Treasurer/Collector's Office has three primary responsibilities: the collection and deposit of all Town taxes, fees and charges including
property taxes, motor vehicle excise, utility billing and other local receipts (permit and license fees, fines, etc.). The management and
investment of all revenues collected; and, the issuance and servicing of debt.
The Comptroller's Office is responsible for maintaining the Town's general ledger (accounting), accounts payable, payroll, and centralized
purchasing. The Comptroller's budget is also inclusive of funding for the Assistant Town Manager for Finance who oversees the financial
operations of the Town, and the Budget Officer, who in concert with the Assistant Town Manager and the Town Manager develops and
monitors the annual capital and operating budgets.
The Assessing Office's primary function is the development of assessed values of real and personal property used in determining the amount of
property tax levied on real and personal property.
The Utility Billing Division's primary function is the operation of the Town's utility billing system and the issuance of monthly and semi-annual
water and sewer bills.
Assessing:
1. Develop a 6-year, cyclical annual inspection program for interior and exterior inspections.
2. Develop a protocol for regular data entry of permits and deeds into Vision to mitigate backlogs
3. Embark on cross-training program among Assessing Department employees to promote staff capacity at all times
4. Activate GIS functionality in Vision software and train staff in its use.
Comptroller:
1. Implement electronic purchase order system
2. Implement general billing for miscellaneous receivables
Treasurer/Collector:
1. Bid Banking Services
2. Bid Bill Printing Services
3. Develop tax foreclosure policy recommendation.
4. Explore online access to individual property tax accounts.
Finance Summary page 1 12/2/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 8000 General Government
Budget Summary
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Funding Sources Actual Actual Estimated Estimated Increase Increase
Tax Levy 1,135,094$ 1,296,156$ 1,429,760$ 1,495,920$ 72,494$ 5.07%
Enterprise Funds (Indirects) 320,139$ 238,780$ 231,079$ 227,422$ (3,657)$ -1.58%
Fees & Charges
Charges for Services 49,005$ 47,765$ 40,680$ 43,853$ (3,160)$ -7.77%
Total 8400 Finance 1,504,238$ 1,582,701$ 1,701,519$ 1,767,196$ 65,677$ 3.86%
-$
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Increase Increase
Compensation 1,083,784$ 1,168,140$ 1,223,064$ 1,273,421$ 50,357$ 4.12%
Expenses 420,454$ 414,561$ 478,455$ 493,775$ 15,320$ 3.20%
Total 8400 Finance 1,504,238$ 1,582,701$ 1,701,519$ 1,767,196$ 65,677$ 3.86%
493,775$
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Program Summary Actual Actual Appropriation Request Increase Increase
Total 8410 Comptroller 550,595$ 594,167$ 624,704$ 650,678$ 25,974$ 4.16%
Total 8420 Treasurer/Collector 371,216$ 373,364$ 388,249$ 408,532$ 20,284$ 5.22%
Total 8430 Assessing 511,590$ 544,219$ 618,444$ 633,856$ 15,412$ 2.49%
Total 8440 Utility Billing 70,838$ 70,951$ 70,122$ 74,130$ 4,007$ 5.71%
Total 8400 Finance 1,504,238$ 1,582,701$ 1,701,519$ 1,767,196$ 65,677$ 3.86%
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Increase Increase
Salaries & Wages 1,083,547$ 1,168,140$ 1,223,064$ 1,273,421$ 50,357$ 4.12%
Overtime 238$ -$ -$ -$ -$ -
Personal Services 1,083,784$ 1,168,140$ 1,223,064$ 1,273,421$ 50,357$ 4.12%
Contractual Services 379,801$ 372,469$ 428,765$ 443,665$ 14,900$ 3.48%
Utilities 750$ 1,350$ 1,350$ 2,070$ 720$ 53.33%
Supplies 39,903$ 40,213$ 48,340$ 48,040$ (300)$ -0.62%
Small Capital -$ 529$ -$ -$ -$ -
Expenses 420,454$ 414,561$ 478,455$ 493,775$ 15,320$ 3.20%
Total 8400 Finance 1,504,238$ 1,582,701$ 1,701,519$ 1,767,196$ 65,677$ 3.86%
Subprogram: 8400 Finance
Note: The FY2014 Appropriation includes the transfer of $40,000 from Compensation to Personal Services, approved at the
November 2013 Special Town Meeting.
Finance Summary page 2 12/2/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 8000 General Government
FY 2012 FY 2013 FY 2014 FY 2015
Element 8410: Comptroller Budget Budget Budget Request
Asst. Town Manager for Finance/Comptroller 1 1 1 1
Town Accountant 11 1 1
Staff Accountant 11 1 1
Procurement Officer 1 1 1 1
Financial Clerk 1 1 1 1
Budget Officer 1 1 1 1
Administrative Support 0.40 0.4 0.4 0.4
sub-total FTE 6.40 6.40 6.40 6.40
sub-total FT/PT 6 FT / 1PT 6 FT / 1PT 6 FT / 1PT 6 FT / 1 PT
Element 8420: Treasurer/Collector
Treasurer/Collector 11 1 1
Assistant Tax Collector 11 1 1
Treasury Assistant 11 1 1
Account Clerk 11 1 1
Municipal Clerk 0.46 0.46 0.46 0.46
sub-total FTE 4.46 4.46 4.46 4.46
sub-total FT/PT 4 FT/1 PT 4 FT/1 PT 4 FT/1 PT 4 FT/1 PT
Element 8430: Assessor
Director of Assessing 11 1 1
Assistant Assessor 11 1 1
Residential Analyst/Inspector 22 2 2
Administrative Assistant 11 1 1
Municipal Clerk 0.46 0.60 0.60 0.60
sub-total FTE 5.46 5.60 5.60 5.60
sub-total FT/PT 5FT/1 PT 5FT/1 PT 5FT/2PT 5FT/2PT
Element 8440: Utility Billing
Utility Enterprise Business Manager 11 1 1
sub-total FTE 1.00 1.00 1.00 1.00
sub-total FT/PT 1 FT/0 PT 1 FT/0 PT 1 FT/0 PT 1 FT/0 PT
Total FTE 17.32 17.46 17.46 17.46
Total FT/PT 16 FT/3 PT 16 FT/3 PT 16 FT/3 PT 16 FT/ 3 PT
Subprogram: 8400 Finance
Authorized Staffing page 3 12/2/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 8000 General Government
Element:8410 Comptroller
Element Description:
Budget Activity:
Budget Data (by Object Code)414635.6167
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 REGULAR WAGES 476,075$ 504,016$ 501,954$ 527,928$ 25,974$ 5.17%
51120 OTHER COMPENSATION -$ -$ -$ -$ -$ -
51130 OVERTIME -$ -$ -$ -$ -$ -
51144 LONGEVITY 4$ 200$ 400$ 400$ -$ 0.00%
51150 REGULAR P/T WAGES -$ -$ -$ -$ -$ -
51151 SEASONAL P/T WAGES -$ -$ -$ -$ -$ -
Sub-total Compensation 476,079$ 504,215$ 502,354$ 528,328$ 25,974$ 5.17%
52110 CONTRACTUAL SERVICES 807$ 625$ 4,000$ 4,000$ -$ 0.00%
52111 PRINTING/FORMS 4,782$ 6,276$ 7,000$ 7,000$ -$ 0.00%
52120 PROFESSIONAL SERVICES 7,750$ 11,524$ 23,000$ 23,000$ -$ 0.00%
52128 ADVERTISING 415$ -$ 1,000$ 1,000$ -$ 0.00%
52180 CATERING/MEALS -$ -$ -$ -$ -$ -
52182 LEASE AGREEMENT 6,208$ 6,177$ 7,000$ 7,000$ -$ 0.00%
52183 197$ 397$ 400$ 400$ -$ 0.00%
52184 BINDING & ARCHIVE -$ -$ -$ -$ -
52185 35,626$ 44,032$ 51,000$ 51,000$ -$ 0.00%
52186 PROFESSIONAL DEVELOPMENT 600$ 2,465$ 3,000$ 3,000$ -$ 0.00%
52187 60$ 24$ 1,200$ 1,200$ -$ 0.00%
52188 SEMINARS 50$ 650$ 2,000$ 2,000$ -$ 0.00%
52189 -$ -$ -$ -$ -$ -
52192 COMMUNICATIONS/NETWORK SUPPORT -$ -$ -$ -$ -$ -
52200 -$ -$ -$ -$ -$ -
52207 CELLPHONES/PAGERS 750$ 750$ 750$ 750$ -$ 0.00%
54100 16,406$ 2,430$ 20,000$ 20,000$ -$ -
54111 -$ 13,343$ -$ -$ -$ -
54113 MEMBERSHIPS/DUES/SUBSCRIPTIONS 865$ 730$ 2,000$ 2,000$ -$ 0.00%
54170 PERIODICALS -$ -$ -$ -$ -$ -
54706 -$ 529$ -$ -$ -$ -
74,516$ 89,951$ 122,350$ 122,350$ -$ 0.00%
Total 8410 Comptroller 550,595$ 594,167$ 624,704$ 650,678$ 25,974$ 4.16%
Object
Subprogram: 8400 Finance
Description
MILEAGE
Sub-total Expenses
SUPPLIES
OFFICE EQUIPMENT
OFFICE SUPPLY
AUDIT
TRAVEL
POSTAGE
UTILITIES
The Comptroller's Office, through the Town Accountant, is responsible for maintaining the Town’s financial records in accordance with generally accepted
accounting principles, running the payroll system, preparing and submitting numerous state and federal reports, and processing accounts payable
warrants. The Office, working with the Town Manager, is also responsible for the preparation of annual operating and capital budgets. Other duties
include the centralized procurement of goods and services in compliance with the requirements of Massachusetts General Laws.
The requested FY2015 budget is a level service budget. Compensation is increasing by $25,974 or 5.17%, and is driven primarily by contractually
obligated step increases.
The FY14 Appropriation for Compensation is not inclusive of cost of living increases associated with employee contractual settlements that were made
subsequent to the 2013 Annual Town Meeting. Were these increases to be accounted for in the FY2014 Appropriation (budgeted for separately under
the Salary Adjustment Account) then the underlying change in Compensation would reflect a 1.2% increase rather than the 5.17% increase shown in the
table below.
Expenses are level funded.
8410 - Comptroller page 4 12/2/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program 8000 General Government
Element:8420 Treasurer/Collector
Element Description:
Budget Activity:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Object Actual Actual Appropriation Request Increase Increase
51110 REGULAR WAGES 237,563$ 244,380$ 248,958$ 263,889$ 14,931$ 6.00%
51120 OTHER COMPENSATION -$ -$ -$ -$ -$ -
51130 OVERTIME -$ -$ -$ -$ -$ -
51144 LONGEVITY -$ -$ 800$ 1,400$ 600$ 75.00%
51150 REGULAR P/T WAGE 12,708$ 15,362$ 16,385$ 17,388$ 1,003$ 6.12%
51151 SEASONAL P/T WAGE -$ -$ -$ -$ -$ -
51512 STIPENDS -$ -$ -$ -$ -$ -
Sub-total Compensation 250,271$ 259,741$ 266,144$ 282,677$ 16,534$ 6.21%
52110 CONTRACTUAL SERVICES 62,582$ 62,514$ 69,000$ 72,000$ 3,000$ 4.35%
52111 PRINTING/FORMS 21,101$ 16,386$ 17,000$ 17,000$ -$ 0.00%
52128 ADVERTISING 775$ 595$ 1,000$ 1,000$ -$ 0.00%
52183 MILEAGE 136$ 208$ 200$ 200$ -$ 0.00%
52185 POSTAGE 28,577$ 29,266$ 30,250$ 31,000$ 750$ 2.48%
52186 PROFESSIONAL DEVELOPMENT 3,769$ 400$ -$ -$ -$ -
52187 TRAVEL 111$ 114$ 300$ 300$ -$ 0.00%
52188 145$ 140$ 300$ 300$ -$ 0.00%
52197 FIDELITY 1,663$ 1,663$ 1,665$ 1,665$ -$ 0.00%
52207 -$ -$ -$ -$ -$ -
54100 SUPPLIES -$ -$ -$ -$ -$ 0.00%
54111 1,697$ 1,851$ 2,000$ 2,000$ -$ -
54113 MEMBERSHIPS/DUES/SUB.390$ 485$ 390$ 390$ -$ 0.00%
54706 OFFICE EQUIPMENT -$ -$ -$ -$ -
120,946$ 113,623$ 122,105$ 125,855$ 3,750$ 3.07%
371,216$ 373,364$ 388,249$ 408,532$ 20,284$ 5.22%Total 8420 Treasurer/Collector
Sub-Total Expenses
Description
Subprogram: 8400 Finance
OFFICE SUPPLIES
CELLPHONES/PAGERS
SEMINARS
The Treasurer/Collector's Office has responsibility for the timely collection and deposit of all town revenues, and the investment of all funds
to maximize return on investment while balancing returns against the requirements of liquidity and safety. In addition, the
Treasurer/Collector's Office is responsible for the issuance of all debt authorized to finance capital projects.
The requested FY2015 budget reflects a $20,284 or 5.22% increase over the FY2014 budget. This includes a 6.21%, or $16,534 increase
in compensation. This increase is diven by contractually obligated step increases.
The FY14 Appropriation for Compensation is not inclusive of cost of living increases associated with employee contractual settlements that
were made subsequent to the 2013 Annual Town Meeting. Were these increases to be accounted for in the FY2014 Appropriation
(budgeted for separately under the Salary Adjustment Account) then the underlying change in Compensation would reflect a 3.48%
increase rather than the 6.21% increase shown in the table below.
Expenses are expected to increase by 3.07%, or $3,750. The overall increase in 52110 Contractual Services over the recent years is the
result of an adjustment in the way in which the town pays for banking services. Included in this year's Contracual Services line is an
increase of $2,200 due to the needed replacement of a copier/fax machine with a newer model that includes printing and scanning
funtionality. Costs related to recording of Tax Title documents and advertising costs associated with Notice of Tax Taking have remained
consistent.
8420 - Treas-Coll. page 5 12/2/2013
Town of Lexington
FY 2014 Budget Development
Departmental Budget Requests
Program: 8000 General Government
Element:8430 Assessing
Element Description:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Object Actual Actual Appropriation Request Increase Increase
51110 REGULAR WAGES 256,271$ 300,029$ 353,900$ 357,742$ 3,842$ 1.09%
51120 OTHER COMPENSATION -$ -$ -$ -$ -$ -
51130 OVERTIME 238$ -$ -$ -$ -$ -
51144 LONGEVITY -$ -$ 400$ 400$ -$ 0.00%
51150 REGULAR P/T WAGES 22,088$ 25,203$ 22,144$ 22,144$ 0$ 0.00%
51151 SEASONAL P/T WAGES -$ -$ -$ -$ -$ -
51512 STIPENDS 8,000$ 8,000$ 8,000$ 8,000$ -$ 0.00%
Sub-total Compensation 286,597$ 333,232$ 384,444$ 388,286$ 3,842$ 1.00%
52110 CONTRACTUAL SERVICES 707$ 312$ 350$ -$ (350)$ -100.00%
52111 PRINTING/FORMS 1,116$ 2,418$ 2,500$ 3,500$ 1,000$ 40.00%
52120 PROFESSIONAL SERVICES 116,502$ 119,284$ 144,000$ 149,000$ 5,000$ 3.47%
52123 LEGAL SERVICES 75,842$ 58,010$ 50,000$ 51,000$ 1,000$ 2.00%
52128 ADVERTISING 375$ 1,137$ 1,000$ 1,500$ 500$ 50.00%
52182 LEASE AGREEMENTS -$ -$ -$ -$
52183 1,776$ 1,487$ 1,500$ 1,500$ -$ 0.00%
52184 BINDING & ARCHIVE -$ -$ -$ 500$ 500$ -
52185 3,595$ -$ 500$ 4,000$ 3,500$ 700%
52186 PROFESSIONAL DEVELOPMENT 4,534$ 6,010$ 8,100$ 8,100$ -$ 0.00%
52187 -$ -$ -$ -$ -$ -
52188 SEMINARS -$ 355$ 1,500$ 1,500$ -$ 0.00%
52190 SOFTWARE MAINT & SUPPORT -$ -$ -$ -$ -$ -
52200 -$ -$ -$ -$ -$ -
52207 CELLPHONES/PAGERS -$ 600$ 600$ 1,320$ 720$ 120.00%
54100 6,810$ 6,699$ 6,500$ 6,500$ -$ 0.00%
54111 OFFICE SUPPLY -$ -$ -$ -$ -$ -
54113 MEMBERSHIPS/DUES/SUBSCRIP 12,707$ 13,685$ 16,450$ 16,150$ (300)$ -1.82%
54160 1,028$ 990$ 1,000$ 1,000$ -$ 0.00%
54706 OFFICE EQUIPMENT -$ -$ -$ -$ -$ -
Sub-total Expenses 224,993$ 210,987$ 234,000$ 245,570$ 11,570$ 4.94%
Total 8430 Assessor 511,590$ 544,219$ 618,444$ 633,856$ 15,412$ 2.49%
SUPPLIES
CLOTHING
POSTAGE
TRAVEL
UTILITIES
Subprogram: 8400 Finance
Description
MILEAGE
Budget Description:
The requested FY2015 budget represents a $15,412 or 2.49% increase over the FY2014 budget. This change is comprised of:
(a) an increase of $3,842, or 1% in compensation. This change represents a net value of two factors: the first is that $55,000 was approved for
the FY2014 budget for an additional Residential Analyst position that, upon completion of a staffing study by consultants, was not deemed
necessary and thus has not been added. Therefore, the FY2015 request does not include the $55,000 approved for the prior year.
The second is the FY2014 transfer of $40,000 from 51110 Regular Wages to 52120 Professional Services that was approved at the November
2013 Special Town Meeting. This was for the purpose of completing through contractual work some of the envisioned duties of the Residential
Analyst. This creates the appearance of near level-funding, when in fact it is the net result of the FY14 STM transfer and the absence of the
$55,000 FY2014 request in FY2015.
Additionally, the FY14 Appropriation for Compensation is not inclusive of cost of living increases associated with employee contractual
settlements that were made subsequent to the 2013 Annual Town Meeting. Were these increases to be accounted for in the FY2014
Appropriation (budgeted for separately under the Salary Adjustment Account) then the underlying change in Compensation would reflect a
1.83% decrease rather than the 1% increase shown in the table below. This decrease does not reflect any changes in staffing, but is the result
of the net effect on the Compensation budget explained above.
(b) an increase of $11,570 or 4.94% in expenses. This increase is driven primarily by an addition of $1,000 to object 52123, Legal Services for
the addition of court fees and retrospective property appraisals and for costs associated with cases that the Town has before the Appellate Tax
Board. The $1,000 increase in Printing/Forms is due to the addtional costs associated with printing notification post cards regarding change in
property valuation, as FY2015 is a recertification year. Postage is increasing by $3,500 to reflect the additional mailing volume from distributing
the above-mentioned post cards. The $500 increase in 5123 Advertising is for the expected hiring of one position in FY15. The $720 increase in
52207 Cell Phones is due to the addition of another mobile device and data plan, reflective of the need of additional staff added in the FY2014
budget. The $300 reduction in 54706 Memberships is due to the biennial nature of some licenses and association dues.
The Assessing Department is responsible for the establishment of full and fair value all real and personal property in the Town, and the
commitment of real and personal property taxes and motor vehicle taxes to the Revenue Office for collection. In addition, the Department
rules on all applications for abatements and exemptions from property and motor vehicle excise bills.
8430 - Assessing page 6 12/2/2013
Town of Lexington
FY 2014 Budget Development
Departmental Budget Requests
Program:8000 General Government
Element:8440 Utility Billing
Element Description:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Object Actual Actual Appropriation Request Increase Increase
51110 REGULAR WAGES 70,838$ 70,951$ 70,122$ 74,130$ 4,007$ 5.71%
51144 LONGEVITY -$ -$ -$ -$ -$ -
51150 REGULAR P/T WAGES -$ -$ -$ -$ -$ -
Sub-total Compensation 70,838$ 70,951$ 70,122$ 74,130$ 4,007$ 5.71%
52110 CONTRACTUAL SERVICES -$ -$ -$ -$ -$ -
52111 PRINTING/FORMS -$ -$ -$ -$ -$ -
Sub-Total Expenses -$ -$ -$ -$ -$ -
70,838$ 70,951$ 70,122$ 74,130$ 4,007$ 5.71%
Subprogram: 8400 Finance
Total 8440 Utility Billing
Description
This division of the finance department is responsible for the management and review of all financial aspects of the water and
sewer billing function. This includes the generating of semi-annual and monthly water and sewer bills for all residential,
commercial and institutional customers; and the review of customer requests for account adjustments and recommendation of
proposed adjustments to the Board of Selectmen through the Assistant Town Manager and the Director of Public Works.
The division also performs periodic analyses of cost and usage data, and assists the Town Manager, the Public Works Director
and the Assistant Town Manager for Finance in the annual development of recommended annual Water and Sewer rates. It
also assists in monitoring the financial condition of the Water and Sewer enterprise funds and compiles data needed to make
recommendations regarding levels of reserves, indirect allocation of costs, and the scheduling of proposed capital investment.
Budget Description:
The requested FY2015 budget is increasing by $4,007 or 5.7%, as a result of contractually obligated compensation increases.
Expenses of the division (primarily bill printing costs) are considered direct costs of the water and sewer departments and are
budgeted in, and charged directly to, the water and sewer departmental budgets.
The FY14 Appropriation for Compensation is not inclusive of cost of living increases associated with employee contractual
settlements that were made subsequent to the 2013 Annual Town Meeting. Were these increases to be accounted for in the
FY2014 Appropriation (budgeted for separately under the Salary Adjustment Account) then the underlying change in
Compensation would reflect a 1.67% increase rather than the 5.71% increase shown in the table below.
8440 - Utility Billing page 7 12/2/2013
FY2015 PROGRAM IMPROVEMENT REQUEST FORMQ
Department Priority:1 of 1
Department:
Program:
Element:
Accounting Dept #:
Supplemental Title:
REQUESTED PROGRAM IMPROVEMENT FUNDING
Object Object Ongoing Annual Cost
Code Description (FY2015 & Future)
Compensation
51110 T/C Wages $16,000
Benefits
Expenses
TOTAL $0 $16,000
PURPOSE / DESCRIPTION OF REQUEST
SERVICE IMPLICATION
Treasurer/Collector, Finance
Administration
Part Time Municipal Account Clerk
$0
Additional Part Time Position
One-Time Cost
(FY2014 Only)
$16,000
TOTAL
FY2015 Request
$0
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the
requests and create a prioritized list.
$0
$0
$0
$0
$0
$0
$16,000
This request is for a part-time 16 hour per week, Municipal Account Clerk (equiv to Band 113H LMEA) A part-time Municipal
Account Clerk would perform a variety of clerical and administrative work to support the staff and operations of the
Treasurer/Collector's Office. At present a part-time clerk who is employed for 16 hours per week works four days per week from
8:30am to 12:30pm. This new part-time position would work four afternoons from 12:30pm to 4:30pm. Prior to 2003 the
Treasurer/Collector's office staffing level was at 5 full time employees. The addition of this part time position would bring staffing
back to pre 2003 level with two part time positions filling the full time position.
The proposed sources of funding is from the General Fund.
This addition will allow improvement in delivery of the level of customer service the residents of Lexington have come to expect by
increasing the number of staff available to assist customers. Also the increase in front line customer service will allow
Treasurer/Collector and other staff to focus on goals set during performance evaluations, such as bidding out Banking Services,
reconciling any variances associated with cash reconciliation, conversion of deferral tax records from excel to Munis and any
research projects that arise during the year.
This position would also improve overall efficiency and performance of staff in the Treasurer/Collector's Office
L:bud_supplemental request/Request Form.xls
11/22/2013
FY2015 Finance Program Improvement Requests Page 8 December 5th, 2013
FY2015 PROGRAM IMPROVEMENT REQUEST FORMQ
Department Priority:1 of 1
Department:
Program:
Element:
Accounting Dept #:
Supplemental Title:
REQUESTED PROGRAM IMPROVEMENT FUNDING
Object Object Ongoing Annual Cost
Code Description (FY2015 & Future)
Compensation
Salary $19,760
*$20/hr x19 [more] hrs x 52 weeks
Benefits
Expenses
Benefits $0
TOTAL $0 $19,760
PURPOSE / DESCRIPTION OF REQUEST
SERVICE IMPLICATION
Finance Department
Assessing Division
Municipal Clerk/Administrative
10014102
$0
Additional Hours for Position
One-Time Cost
(FY2015 Only)
$19,760
TOTAL
FY2015 Request
$0
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the
requests and create a prioritized list.
$0
$0
$0
$0
$0
$0
$19,760
This request is to increase the hours for the existing LMEA Part-Time Municipal Clerk from 16 hrs/week to Full Time LMEA
position of 35 hrs/week, due to the increase in the work load in the Assessors office. As opposed to the supporting role that we hired
our PT clerk for, this role has expanded to become our first point of contact for all 16 hours that she is in the office.
We have seen a large increase in the volume and variety of requests: for abutters lists (approx twice 2012), for motor vehicle excise
billing & abatements (approx 30% over 2012, largely from leasing companies and related complications), and for general
information requests. Also, requests for information pertaining to elderly exemptions, and the community preservation act (CPA)
have increased, many of these are initially handled by our Clerk before transferred to others.
Phone and counter, and e-mail requests seem to have increased proportionately with the motor vehicle billing activities.
The position has changed to the point where it is critical to production needs in the office, and the 16 hours have become insufficient
to allow for needed productivity, particularly notable where the 90-day turnaround activities for MV Excise is an increasingly
difficult goal to meet.
Currently, FT staff members must handle the overflow, which results in backlogs of targeted production work not being completed.
(e.g.: deed data entry, lot splits, exemptions, and CPA abatements will not be processed in a timely manner). Also, if MV Excise is
not completed within the guidelines set by DOR (90 days), the town must pay interest. This addition of hours will allow for the
improvement of the level of customer service for the taxpayers.
L:bud_supplemental request/Request Form.xls
11/22/2013
FY2015 Finance Program Improvement Requests Page 9 December 5th, 2013
FY2015 PROGRAM IMPROVEMENT REQUEST FORMQ
Department Priority:1 of 1
Department:
Program:
Element:
Accounting Dept #:
Supplemental Title:
REQUESTED PROGRAM IMPROVEMENT FUNDING
Object Object Ongoing Annual Cost
Code Description (FY2015 & Future)
Compensation
Benefits
Expenses
$40,000 $15,000
TOTAL $40,000 $15,000
PURPOSE / DESCRIPTION OF REQUEST
SERVICE IMPLICATION
$0
$0
$0
$55,000
$0
$0
$0
$0
Microfilming and/or Laserfiche of RE & Pers. Prop. Cards
One-Time Cost
(FY2015 Only)
$55,000
TOTAL
FY2015 Request
$0
Finance
Assessing Department
Archiving
Real Estate - One-TIme Cost
This request is to fund the cost of microfilming and/or scanning of approximately 12,000 Real Estate property folders
representing Map 1 through Map 91. These records contain historical information from the approximate Fiscal Years
of 1961 to 1991 with ownership, building information and value information. Each folder may contain 8 to 15 individual
documents to be scanned.
Real Estate - On-Going Costs
This request is to fund the cost of microfilming and/or scanning of approximately 12,000 property record cards (2
sided) for each fiscal year to be scanned. Retention of these records is required by the Department of Revenue.
Personal Property - On-Going Costs INTERNAL ASSESSOR'S USE ONLY
This request is to fund the cost of microfilming and/or scanning of approximately 900 Active Personal Property folders
and 600 Inactive folders. The contents of these folders is not open to public inspection and would not be available to
the public to review and would be for INTERNAL USE ONLY. These folders could contain anywhere from 20 sheets
of paper to over 100 sheets of paper to be scanned.
Real Estate / Income & Expense Reports - On-Going Costs INTERNAL ASSESSOR'S USE ONLY
This request is to fund the cost of microfilming and/or scanning of annual Income & Expense filings of approximately
700 filings. These folders could contain 2 sheets of paper to 15 sheets of paper to be scanned.
This request is to preserve historical information of both real estate and personal property records. Historical Real
Estate information will then be able to accessed by the public immediately. In addition, this will also free up space in
our office that is taken up with paper records.
Annually we are able to get state approved permission to shred certain folders which reduces the number of folders.
We then annually add to the files with new accounts.
Files are now at their maximum capacity (over 300 cubic feet of file space) and this would allow the Assessor's office
to have a net gain of 3 cubic feet (equivilent of one file drawer) per year on-going.
L:bud_supplemental request/Request Form.xls
12/2/2013
FY2015 Finance Program Improvement Requests Page 10 December 5th, 2013
FY2015 PROGRAM IMPROVEMENT REQUEST FORMQ
Department Priority:1 of 3
Department:
Program:
Element:
Accounting Dept #:
Supplemental Title:
REQUESTED PROGRAM IMPROVEMENT FUNDING
Object Object Ongoing Annual Cost
Code Description (FY2015 & Future)
Compensation
Benefits
Expenses
10014102 54706 5 YR LEASE $2,200
10014102 PURCHASE $6,000 $500
TOTAL $6,000 CHOICE
PURPOSE / DESCRIPTION OF REQUEST
SERVICE IMPLICATION
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the
requests and create a prioritized list.
$0
$0
$0
$0
$2,200
$6,500
$0
10014102
$0
Photocopier
One-Time Cost
(FY2015 Only)
CHOICE
TOTAL
FY2015 Request
$0
Finance Department
Assessing Division
Office Equipment
The Lexington Assessors' Office presently has an older, limited feature photocopier. We believe that it is over 10 years old. Our
office received it "used" in 2006 from elsewhere in TOB. We do know that it is discontinued model. We have not been able to obtain
a contract for maintenance or parts since 2011! The existing hardware of the unit cannot expand to include document scanning
capabilities!
It runs slowly and occasionally does not work. Downtime of the copier and it's inability to function with the volume of its use results
in slow customer service. As a result, our staff becomes involved in servicing the machine, which is often a barrier to providing good
customer service at the counter.
The town would have an option to Lease a photocopier for a term of 60 months, including features of maintenance and toner supplies
built into the monthly premium. The option to Purchase a photocopier, includes a feature of 36 months maintenance and toner
supplies. After the 36 month term expires, it would require an annual expense for a maintenance agreement up until 5 years after the
purchase model becomes discontinued by the manufacturer.
A new photocopier would allow all staff members to expedite the preparation of documents more efficiently and timely. Customer
service to taxpayers, vendors, etc. is would be improved. Scanning to digitize and email is an increasingly needed option.
L:bud_supplemental request/Request Form.xls
11/22/2013
FY2015 Finance Program Improvement Requests Page 11 December 5th, 2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 8000 General Government
Mission:
Budget Overview:
Departmental Goals:
Maintain stable and secure local area and wide area networks.
Provide on-going training and support to employees.
Introduce VoIP to more buildings
Create self service improvements for Town employees and residents.
(Including: On-line permitting, improved on-line document management and resources)
Develop GIS based improvements
(including: meeting new state GIS standards and delivering GIS on-line with improved function and information)
Improve staff mobility and efficiency via new technology.
Reduce technology energy burden via 'green' initiatives.
Improve network and services resiliency through installation of redundant network pathways and failover servers.
Introduce new ways to engage citizens via social media and mobile apps.
Program Improvement Requests:FY2015
Division Requested
Tech Request - Town Website Redesign 8610 - IT Admin 24,000$
Tech Request - ESRI Business Analyst Subscription 8610 - IT Admin 4,000$
Total 8600 IT by type of request 28,000$
Compensation -$
Benefits -$
Expenses 28,000$
Total 8600 IT by category of spending 28,000$
Subprogram: 8600 IT
The Information Technology Department's mission is to provide high quality, cost effective technology and services to Town administration and staff
so that they can best serve the citizens of the Town of Lexington; and, to provide effective web services to employees and residents to facilitate
both the dissemination and collection of information by town government.
The recommended FY2015 combined budget request for Information Technology and Web Development reflects an increase of $52,593, or
5.31% over the FY2014 budget. This includes a $19,037 or 5.66% increase in compensation. The FY14 Appropriation for Wages is not inclusive
of cost of living increases associated with employee contractual settlements that were made subsequent to the 2013 Annual Town Meeting. Were
these increases to be accounted for in the FY2014 Appropriation (budgeted for separately under the Salary Adjustment Account) then the
underlying change in Compensation would reflect a 2.4% increase rather than the 5.66% increase shown in the table below.
Expenses reflect a $33,556 or 5.13% increase over FY2014. The major factor driving the increase in the expense budget is the increase in the
cost of existing software maintenance contracts with the addition of the software maintenance and hosting of the new e-permitting (ViewPermit)
solution.
The Information Technology Department supports, maintains and manages Town wide business-related technology. The technology supported
(hardware and software) are critical elements of service delivery and program management for all of the Town's departmental operations and IT-
related services to town residents. MIS administration primarily maintains the technology serving the following departments: Finance, Assessors,
Revenue, Recreation, Town Manager's Office, Town Clerk, DPW, Facilities, Retirement, Community Development, Conservation, Planning,
Engineering, Police, Fire, Library, and Human Services. Additionally, the department supports town wide core services such as the financial
system (Munis), time keeping (Kronos), document management (Laserfiche), facilities maintenance and management technology, emergency
management web sites and services, and VoIP phone systems. MIS maintains the infrastructure and security of the head end and co-manages
the town wide area network that connects approximately 30 buildings . The department manages Town technical purchases and performs the
installations, maintenance and management of the Town local area network, computers, peripherals, electronic mail, Internet access, web
infrastructure, software and applications. Informationa Technology staff also provide support for end-users.
IT Summary page 1 12/2/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 8000 General Government
Budget Summary
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Estimated Estimated Increase Increase
Tax Levy 500,319$ 857,121$ 915,013$ 967,606$ 52,593$ 5.75%
Enterprise Funds (Indirects) 60,150$ 58,558$ 75,891$ 75,891$ -$ 0.00%
Total 8600 Information Technology 560,469$ 915,679$ 990,904$ 1,043,497$ 52,593$ 5.31%
-$
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Compensation 222,372$ 283,387$ 336,510$ 355,547$ 19,037$ 5.66%
Expenses 338,097$ 632,292$ 654,394$ 687,950$ 33,556$ 5.13%
Total 8600 Information Technology 560,469$ 915,679$ 990,904$ 1,043,497$ 52,593$ 5.31%
-$
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Total IT Administration 544,229$ 901,564$ 957,109$ 1,000,797$ 43,688$ 4.56%
Total 8620 Web Development 16,239$ 14,115$ 33,795$ 42,700$ 8,905$ 26.35%
Total 8600 Information Technology 560,469$ 915,679$ 990,904$ 1,043,497$ 52,593$ 5.31%
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Increase Increase
Salaries & Wages 221,266$ 282,886$ 334,010$ 353,047$ 19,037$ 5.70%
Overtime 1,106$ 501$ 2,500$ 2,500$ -$ 0.00%
Personal Services 222,372$ 283,387$ 336,510$ 355,547$ 19,037$ 5.66%
Contractual Services 252,760$ 470,780$ 491,295$ 524,350$ 33,055$ 6.73%
Utilities 900$ 1,808$ 7,600$ 28,100$ 20,500$ 269.74%
Supplies 10,803$ 18,585$ 44,499$ 15,500$ (28,999)$ -65.17%
Small Capital 73,634$ 141,119$ 111,000$ 120,000$ 9,000$ 8.11%
Expenses 338,097$ 632,292$ 654,394$ 687,950$ 33,556$ 5.13%
Total 8600 Information Technology 560,469$ 915,679$ 990,904$ 1,043,497$ 52,593$ 5.31%
Subprogram: 8600 Information Technology
Appropriation Summary
Program Summary
Funding Sources
IT Summary page 2 12/2/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 8000 General Government
Authorized/Appropriated Staffing
FY 2012 FY2013 FY2014 FY2015
Budget Budget Budget Request
Director, Information Technology Department 111 1
Network Administrator 111 1
GIS/Database Administrator 111 1
Support Technician 0 1 1 1
Webmaster 011 1
Total FT/PT 3 FT 5 FT 5 FT 5 FT
Total FTE 355 5
Subprogram: 8600 IT
Authorized Staffing page 3 12/2/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program: 8000 General Government
Element:8610 IT Administration
Budget Description:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 REG WAGES 221,266$ 282,886$ 333,810$ 352,847$ 19,037$ 5.70%
51120 OTHER COMP -$ -$ -$ -
51130 OVERTIME 1,106$ 501$ 2,500$ 2,500$ -$ 0.00%
51144 LONGEVITY -$ -$ 200$ 200$ -$ 0.00%
51512 STIPENDS -$ -$ -$ -
Sub-total Compensation 222,372$ 283,387$ 336,510$ 355,547$ 19,037$ 5.66%
52110 CONT SVCS 6,651$ 39,310$ 21,200$ 25,000$ 3,800$ 17.92%
52111 PRINTING/FORMS -$ 21,968$ -$ 500$ 500$ -
52120 PROF SVCS 1,360$ -$ -$ -$ -$ -
52128 ADVERTISING 840$ 1,040$ -$ -$ -$ -
52152 EQUIP RENTAL -$ -$ -$ -$ -
52183 MILEAGE 1,324$ 234$ 900$ 1,000$ 100$ 11.11%
52186 PROF DEV -$ 7,070$ 10,000$ 10,000$ -$ 0.00%
52187 TRAVEL -$ 60$ 1,000$ 1,000$ -$ 0.00%
52188 SEMINARS 15$ 1,240$ 1,000$ 1,000$ -$ 0.00%
52190 SOFTWARE MAINT 182,329$ 321,736$ 342,000$ 358,000$ 16,000$ 4.68%
52191 HARDWARE MAINT 7,942$ 5,729$ 22,000$ 22,000$ -$ 0.00%
52192 COMM/NETWORK 36,183$ 58,652$ 60,000$ 64,000$ 4,000$ 6.67%
52200 UTILITIES -$ -$ 3,600$ 19,600$ 16,000$ -
52207 CELL/PAGER 900$ 1,808$ 4,000$ 8,500$ 4,500$ 112.50%
54100 SUPPLIES 10,380$ 15,388$ 41,999$ 12,000$ (29,999)$ -71.43%
54111 OFFICE SUPPLY -$ 342$ 800$ 800$ -$ 0.00%
54113 MEM/DUES 300$ -$ 600$ 600$ -$ 0.00%
54160 SAFETY EQUIP & CLOTHING -$ 2,479$ 500$ 1,250$ 750$ 150.00%
54500 SMALL EQUIPMENT 15,264$ 7,043$ 500$ 1,000$ 500$ 100.00%
54700 LAN HARDWARE -$ 26,380$ 15,000$ 15,000$ -$ 0.00%
54701 PC HARDWARE 28,437$ 59,962$ 60,000$ 65,000$ 5,000$ 8.33%
54702 LAN SOFTWARE 16,595$ 18,630$ 2,000$ 5,000$ 3,000$ 150.00%
54703 PC SOFTWARE 3,084$ 10,512$ 15,000$ 15,000$ -$ 0.00%
54704 LAN PERIPHERALS 935$ 6,117$ 10,000$ 10,000$ -$ 0.00%
54705 PC PERIPHERALS 3,567$ 6,010$ 7,000$ 7,000$ -$ 0.00%
54706 OFFICE EQUIP 5,752$ 6,465$ 1,500$ 2,000$ 500$ 33.33%
Sub-total Expenses 321,858$ 618,177$ 620,599$ 645,250$ 24,651$ 3.97%
Total 8610 IT Administration 544,229$ 901,564$ 957,109$ 1,000,797$ 43,688$ 4.56%
Subprogram: 8600 IT
Object Description
The recommended FY15 budget request reflects a $43,688, or 4.56% increase over the FY14 budget. This
includes a $19,037 or 5.66% increase in compensation and a $24,651 or 3.97% increase in expenses. The greatest
impact on the budget is the growing cost of software maintenance (object 52190), increasing by $16,000 or 4.68%.
The bulk of the increase is due to increases in existing software support, attributable to the implementation of
ViewPermit and maintenance of existing contracts. A budget line transfer of $16,000 from the Facilities Utility
Budget to the IT Utility budget reflects the transfer of responsibility for costs associated with the installation of
upgraded phone lines needed for the Voice over Internet Protocol (VoIP) phone system. The $29,999 reduction in
FY2015 for 54100 Supplies is due to the one-time nature of an FY2014 increase to fund the purchase of supporting
technology for the Viewpermit solution ( this includes tablets and smartboards for DPW, Community Development
and Fire). The $3,000 or 150% increase in 54702 LAN Software is for new email licenses, including accounts for
board and committee members. The PC hardware increase of $5,000 is due to the increase in workstations as a
result of both increased computing needs in Town where personnel that did not require computers now require them
to perform their jobs and an increase in personnel.
The FY14 Appropriation for Wages is not inclusive of cost of living increases associated with employee contractual
settlements that were made subsequent to the 2013 Annual Town Meeting. Were these increases to be accounted
for in the FY2014 Appropriation (budgeted for separately under the Salary Adjustment Account) then the underlying
change in Compensation would reflect a 2.4% increase rather than the 5.66% increase shown in the table below.
8610 - IT Administration page 4 12/2/2013
Town of Lexington
FY 2015 Budget Development
Departmental Budget Requests
Program:8000 General Government
Element:8620 Web Development
Budget Description:
Budget Data (by Object Code)
FY 2012 FY 2013 FY2014 FY2015 Dollar Percent
Actual Actual Appropriation Request Increase Increase
52110 CONTRACTUAL SERVICES 3,834$ 105$ 7,250$ 2,000$ (5,250)$ -72.41%
52120 PROFESSIONAL SERVICES -$ -$ -$ -$ -
52186 PROF DEVELOPMENT 129$ -$ 2,900$ 2,000$ (900)$ -31.03%
52187 TRAVEL 395$ 477$ 750$ 750$ -$ 0.00%
52188 SEMINARS 2,708$ 1,079$ 1,050$ 1,100$ 50$ 4.76%
52190 SOFTWARE MAINTENANCE 9,050$ 12,079$ 21,245$ 36,000$ 14,755$ 69.45%
52191 HARDWARE MAINTENANCE -$ -$ -$ -$ -
52192 COMM/NETWORK -$ -$ -$ -$ -
54100 SUPPLIES 23$ -$ 100$ 100$ -$ 0.00%
54113 SUBSCRIPTIONS 100$ 375$ 500$ 750$ 250$ 50.00%
Sub-total Expenses 16,239$ 14,115$ 33,795$ 42,700$ 8,905$ 26.35%
Total 8620 Web Development 16,239$ 14,115$ 33,795$ 42,700$ 8,905$ 26.35%
Subprogram: 8600 IT
Object Description
The Web Development budget covers annual expenses for managing and improving the Town’s websites and social media. The
major expense is vendor support for website hosting, content management, and online applications. Professional development
for employees with website responsibilities is also included. A full-time Webmaster position, added in FY13 and shown in the MIS
Administration budget, is the only staff dedicated to the Town websites. An employee in each department serves as Web Editor to
manage website content, and overall content coordination is staffed in the Town Manager’s Office.
The FY15 level service budget request reflects an $8,905, or 26.35% increase over the FY14 budget. This reflects the addition of
the hosting cost in software maintenance for the new ViewPermit solution and the addition of the LexEngage Mindmixer web site
support cost.
8620 - Web Development page 5 12/2/2013
One-Time Recurring Total
(FY15 Only) (FY15 and future)
FY15 Request
4,000$ 4,000$
-$
-$
-$
Total -$ 4,000$ 4,000$
FY2015 Technology Request Form
ESRI Business Analyst Subscription
Acquisition
Training
IT and Economic DevelopmentDepartment
Division
Estimated Costs
Data Migration
Maintenance/Support
For New Hardware or Software
Item Requested
Item Description
Rationale (gains in productivity or efficiency that will result)
This request is a joint request of Economic Development and IT with the understanding that other Departments will
be able to use and to benefit from this data as well. The solution is an annual subscription that provides access to
all of the data for Lexington and other Towns. The data is updated and maintained by ESRI.
Esri Business Analyst Online (BAO) is a Web-based solution for site evaluation, market analysis, economic analysis
and other GIS associated data analysis. Utilizing extensive demographic, consumer spending, and business data
(gathered and maintained by ESRI), BAO provides detailed information and insights about consumers, their
lifestyles and buying behavior, and businesses in this area as well as other areas to provide market comparisons.
Info on product attached.
This solution provides data that is not currently available to the Town and will provide invaluable data for use in
analysis of trends and needs of the Town as well as allow for the comparison to other Towns. The IT Department
will be able to gain access to data that has already been converted to GIS usable data such as census data,
demographic data, and key economic indicators to assist various department in producing reports.
The Economic Development Office would be able to use the Esri BAO to significantly increase the value and
effectiveness of the services provided by this office to existing and potential businesses.
Providing small business with local market demographic information and consumer spending pattern.
Developing accurate content for ED website and materials to promote Lexington as a location for potential business
(for instance, Lex BIO brochure).
Indentifying and analyzing local and regional trends that can better inform our economic development strategy.
Comparing and contrasting our commercial districts and peer communities with key economic indicators.
Identify specific business in a trade area that the town would what to target or reach out to medical devices, high
tech, and pharma.
Analyzing consumer spending to help make the case for various regulatory policy related to land use.
Garnering information for a future compressive plan update.
Request Number
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FY2015 IT Program Improvement Requests Page 6 December 5th, 2013
One-Time Recurring Total
(FY15 Only) (FY15 and future)
FY15 Request
24,000$ 24,000$
-$
-$
-$
Total 24,000$ -$ 24,000$
FY2015 Technology Request Form
Town Website Redesign
Acquisition
Training
Information Technology
IT Admin
Department
Division
Estimated Costs
Data Migration
Maintenance/Support
For New Hardware or Software
Item Requested
Item Description
Rationale (gains in productivity or efficiency that will result)
This request covers the redesign of the Town web site and includes the cost to move to a new Content Management
System (CMS), training, and the purchase of stock photography for the new website .
Redesigning the Town website on a new CMS will provide us with a much more powerful, flexible and up-to-date
platform. This will enable the Town to better meet the information needs of residents, businesses and visitors, and
allow easier, faster communications by town departments and committees. In order to migrate to a new CMS, we
will host our website with a hosting provider who has experience with the selected CMS. This gives us an
opportunity find a vendor with whom we can negotiate 7/24 support and a Service Level Agreement (SLA) with a
site uptime guarantee. We will contract with a vendor or consultant to help us redesign and program our website to
make best use of the new CMS, and to provide training and support as needed.
Web site hosting is currently in the operating budget and is not listed in this PIR as it is an existing, level service,
expense, however it is expected that the hosting cost will increase from $3,500/year to $4,200/year with the new
hosting provider. This change is noted in the operating budget request.
Major improvements include:
• allowing us to build a "responsive" website, which will automatically reconfigure to display optimally on all screen
sizes from smartphones to tablets to large monitors.
• faster, easier and more flexible content creation and updating by departments and committees
• better website navigation, as well as an improved site search function
• ability to create more flexible page templates to better serve different kinds of content such as maps and photo
galleries
• ability to easily add new content types to pages, such as embedded calendars, news widgets, polls and email
subscription signup forms
Overall, it will allow us to create a more professional, easier-to-navigate website that better meets the needs of both
our web visitors and internal stakeholders.
Request Number
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FY2015 IT Program Improvement Requests Page 7 December 5th, 2013