HomeMy WebLinkAbout2014-03-13-CEC-min •'pJ5 pAgb7 NIpBl„��
LL n Minutes of the
Lexington Capital Expenditures Committee (CEC) Meeting
March 13, 2014
APRIL 19'
Location and Time Town Office Building, Reed Room (111), 6.30 P M
Members Present Jill Hai, Chair, David Kanter, Vice-Chair, Bill Hurley, Wendy Manz,
Beth Masterman
Members Absent None
Others Present None
Documents Presented
• Notice of Public Meeting/Agenda for CEC Meeting, March 13, 2014 (posted
March 11, 2014)
• Plot Plans & Accompanying Estimates for Walkway Options 1 & 2 at Lexington
Community Center, 39 Marrett Road, dated February 5, 2014 (GCG Associates, Inc )
• Draft #7 CEC Report to 2014 Annual Town Meeting (ATM) & March 24, 2014,
Special Town Meeting (STM) (distributed electronically earlier today)
• Draft Minutes of the CEC Meeting, March 11, 2014 (distributed electronically
March 11, 2014)
Call to Order Ms Hai called the meeting to order at 6:37 P M
Continued Discussion of the Fiscal Years 2015-2019 Capital Program considering
the FY2015 Recommended Budget and Financing Plan (the "Brown Book) including
any later information on Specific Projects
The Committee reviewed the plans and estimates for a sidewalk portion that would, by
connecting with an existing sidewalk, provide a continuous sidewalk from Marrett Road to
the Community Center Although the proposed routing required the yet-to-be-obtained
agreement of the Scottish Rite of Masons upon whose property the sidewalk portion would
run, the Committee agreed that what had just been received provided sufficient design and
costing information for the Committee to support the construction funding being proposed at
the 2014 Annual Town Meeting—understanding agreement with the Masons was required
Continued Discussion of the Committee's Report to the 2014 ATM and the
accompanying March 24, 2014, STM
Mr Kanter led the Committee through the Draft #7 of that report and it was Moved and
Seconded to re-vote all positions so as (1) to consider new information (e g , the earlier
discussed Community Center sidewalk) and (2) to include Ms Masterman's vote as she
had not been able to attend the Committee's previous meeting (on the 11th) when the other
four members had participated in a vote on Draft #4 of the report. Vote All members other
that Ms. Masterman re-affirmed their prior votes, Ms. Masterman voted to join in approval
of all Articles and sub-Articles, including on Article 10(l) (Traffic Island Renovation) where
the prior vote had been 3-1 to recommend disapproval (Her vote thus made the
Committee's position 3-2 for disapproval)Thus, every vote included votes by all members
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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting
March 13, 2014
All the members cited their agreement with the text and approach of that Draft #7
Mr Kanter led the Committee through his embedded Comments in that draft in which he
had identified the matters he believed were still open for resolution and members accepted
their assignments to provide Mr Kanter with the additional input needed as soon as
practical In no case did the Committee find that what was left to be resolved was material
to any of the positions held by the Committee
A Motion was made and seconded that the Committee approve the Draft #7 with the
changes made at this meeting and authorize Mr Kanter, working with Ms Hai, to make
further editorial and data entries (e g , build the still-missing tables which summarized the
information, enter what had been provided later to fill in the blanks or address actions in the
Comments, etc ) that do not have any substantial effect on the Committee's positions as
stated through this meeting Vote 5-0
Member Concerns and Liaison Reports Mr Kanter reported that although the
Massachusetts Depart of Revenue's (DOR's) February "Blue Book" had not yet been
posted on line, Mr Julius Kamau in the Revenue Accounting Unit of the DOR's Financial
Services Bureau had graciously provided today by e-mail what the Community Preservation
Trust Fund Collections will be in that "Blue Book" and a link to DOR's just-released estimate
that the November 2014 State match will be 23% in the first round
Approval of Minutes
Mr Kanter identified two of the changes that Ms Hai requested be made to the Draft
Minutes of the CEC Meeting, March 11, 2014 A Motion was made and seconded to
approve those Minutes with those changes Vote 4-0-1 (Ms. Masterman abstained as she
was not present at that meeting)
Adjourn A Motion was made and seconded at 7 42 P M to adjourn Vote 5-0
These Minutes were approved by the CEC at its meeting on March 26, 2014
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