HomeMy WebLinkAbout2014-01-15-REC-min (includes attachments)
Recreation Committee
Frederick DeAngelis, Chairman Tel: (781) 862-0500 x262
Wendy Rudner Fax: (781) 861-2747
Sandra Shaw
Howard Vogel, Vice Chairman
Lisah Rhodes
Recreation Committee
Minutes of Meeting of January 15, 2014
A meeting of the Recreation Committee was held on Wednesday, January 15, 2014 at 7:00 p.m. in the Parker
Room at the Town Office Building.
Members Present:
Rick DeAngelis, Lisah Rhodes, Sandra Shaw
Members Absent:
Wendy Rudner
Staff Present:
Karen Simmons, Director of Recreation, Sheila Butts, Assistant Director, Peter
Coleman, Supervisor of Recreation, and Chris Filadoro, Superintendent of Public
Grounds
Others Present:
Julie Shapiro, Council on Aging Liaison, Todd Cataldo, Shane Arnold, President of
Little League, and David Williams, Chairperson of the Lincoln Park Subcommittee.
1.Citizens and Other Boards:
none
2.Meeting minutes from November 20, 2013 and December 18, 2013
Lisah Rhodes moved and Sandra Shaw seconded acceptance of the Recreation Committee meeting
minutes of November 20, 2013 and December 18, 2013.
The Recreation Committee approved the November 20, 2013 and December 18, 2013 Recreation
Committee Meeting Minutes by a vote of 3 0.
3.Liaison Reports
·
Lincoln Park Subcommittee
o
Karen Simmons, Director of Recreation, distributed the Lincoln Park Subcommittee
meeting notes for Wendy Rudner, Recreation Committee Liaison.
o
Sandra Shaw, liaison to the Bike Advisory Committee (BAC), reported on the
statement by Peg Enders (chair of the BAC) regarding the OToole Report. Karen
Simmons requested that the department be provided with a copy of the full report so
that it could be posted on the Recreation website.
4.Lincoln Park Subcommittee Update David Williams
David Williams, Chair person of the Lincoln Park Subcommittee, provide the Recreation Committee
with an update on the LPSC, and the work completed by the LPSC and proposed for 2014.
·
Mr. Williams expressed his appreciation for the commitment of Wendy Rudner, as liaison to
the LPSC.
·
There was a soft opening of the Lincoln Park bathrooms in fall 2013. A formal opening is
scheduled for spring 2014. The private group funding the construction of the bathrooms
raised $169,000, which allowed the group to break even on the project. The landscaping
1625 MASSACHUSETTS AVENUE LEXINGTON, MASSACHUSETTS 02420
around the building will be completed in the spring. The LPSC and the private group hope to
install a plaque on the building thanking those donors who contributed more than $1,000.
·
The LPSC has spent $70,000 maintaining the passive recreation areas of Lincoln Park, but
feel there is still a great deal to accomplish.
·
The next big project planned is the design and installation of the granite forest. Mr.
Williams will keep the Recreation Committee updated on the progress.
·
Karen Simmons, Director of Recreation thanks Mr. Williams and the LPSC for all their
dedication and hard work. The park looks great!
5/ 6. Little League Baseball Lights/ Field Swap Fitzgerald Field & Lincoln # 2
·
Shane Arnold, President of Lexington Little League told the Committee that he had spoken
with the Little League Board about the proposed Field Swap (Fitzgerald Field & Lincoln #2)
The Board and Mr. Arnold now recommend keeping Fitzgerald Field as a Little League Field
and converting the Bridge School Little League field into a softball field. This field could be
used by both Girls Softball and LHS. Karen Simmons asked if Little League wanted the
infield of the current Little League field to be a skinned infield. Shane Arnold responded yes,
and indicated that they would fund work at bridge and also moving the skin portion of the
Lincoln Softball Field back 10-feet. A portable mound would be used at Lincoln #2 if there
were baseball games played there for the newly proposed 50/70 program. The Lincoln
softball field will remain skinned.
·
Rick De Angelis inquired about the current amount of use at Bridge School Little League.
Mr. Arnold reported that Little League did use this field a lot. Karen Simmons, Director of
Recreation, reviewed the number of permitted hours on the Bridge Little League, Lincoln
Little League and Lincoln Softball fields. Should this proposal come to fruition, Lexington
High School Softball and Adult Softball league games would remain at Lincoln Park; all
other groups who currently use the Lincoln Softball field would be moved the Bridge School.
Mr. DeAngelis and Ms. Simmons both noted that the Recreation Department needs to meet
the needs of the entire community. Mr. Arnold noted that Little League was not adding more
hours to their field requests, but simply adding flexibility. Little League also wishes to fund a
locker for storage of portable mounds at Lincoln. This was supported by the Committee and
asked Mr. Arnold to work with Ms. Simmons on the location.
·
Karen Simmons, Director of Recreation suggested that this Little League proposal be
instituted as a pilot program for one year, and that the Recreation Committee, Recreation
Department and Little League reassess the changes after a year.
·
1) convert the Bridge Little League Field to s multi-use
Rick DeAngelis made a motion to:
baseball/softball field and 2) to reconfigure the Lincoln #2 softball field to accommodate a
45/60 Little League, 50/70 baseball and regulation softball games. The Recreation
Committee will review the viability of this proposal in 2015.
Sandra Shaw seconded the
The Recreation Committee approved the motion by a vote of 3 0
motion. .
·
Mr. Todd Cataldo reviewed his proposal to install lights at the Fitzgerald field, after which,
Rick DeAngelis made the following motion, which was seconded by Sandra Shaw:
The Recreation Committee endorses the construction and erection of lights on the
Fitzgerald Little League Field (C#4) at the Center Recreation Complex using a
defined Musco Lighting System, funded privately by a group headed by Todd
Cataldo, under the Public/Private guidelines of the Town of Lexington, and
recommends approval of this proposal by the Board of Selectmen.
The Recreation Committee approved this motion by a vote of 3 0.
·
Mr.Cataldo also inquired about the possibility of installing signage at the field (s) to thank
sponsors. The Committee Members had a lively discussion about this and reiterated to Mr.
Cataldo that any signage would require approval of the Board of Selectmen. The Recreation
Committee will revisit the signage at a future meeting and will take a position at that time.
2
7.Recreation Program Fee Increase
Karen Simmons, Director of Recreation, provided the Recreation Committee with background
about the proposed fee increases for recreation Programs. She introduced Peter Coleman,
Supervisor of Recreation, who will be assisting with the presentation about fee increases to the
Board of selectmen on January 27.
·
Mr. Coleman reviewed the proposed fee increase recommendations (attached). The last
program fee increases took place in 2011. If approved by the Recreation Committee and the
Board of Selectmen the fee increases will generate an additional $135,000 in revenue for the
Enterprise Fund.
·
Increases are recommended in the following program areas; Aquatics, Tennis, Summer
Camps and Clinics, Youth leagues, Ballfields (permit fees) and Pine Meadows.
Rick DeAngelis made a motion to approve the Program Fee increases, as presented, and forward
the positive recommendation to the Board of Selectmen. Lisah Rhodes seconded the motion.
The Recreation Committee voted 3 0 to approve the Program Fee increases, as presented.
8. Recreation 5-Year Capital Plan FY2015-FY2019
·
Karen Simmons, Director of Recreation reviewed the Recreation Capital Articles that will be
presented at the 2015 Annual Town Meeting. She reminded Committee members that they
will have to decide which members will present to Town Meeting, and suggested that one
member present the CPA articles, including Lincoln Park, and another member present those
articles funded by the Enterprise fund.
·
Lisah Rhodes will present the Golf Course (Enterprise) request and Rick DeAngelis will
present the recreation CPA articles.
9.Recreation Report
Karen Simmons, Director of Recreation reported on the following:
·
The existing play equipment at the Munroe Playground is in disrepair and meets no current
safety guidelines. This equipment needs to be removed. Currently there are no plans to
replace the equipment. Sheila Butts will contact the Munroe Center about the upcoming
equipment removal, and suggest to the Executive Director of the Munroe Center that the
Department would be happy to work with them and offer guidance should the wish to
fundraise and purchase new equipment.
·
Pine Meadows update:
o
Drainage work was done this fall on Hole #4.
o
The bunker on Hole #3 has been rebuilt
o
Dredging of the lower pond should take place in March. There is a walk-through
with Conservation on January 25, followed by an informal meeting with the
Conservation Commission on January 28 to gain approval for the project.
o
The formal bidding process should commence on February 25.
·
In-Town Basketball League and Clinic are going very well this season. Peter Coleman,
Supervisor of Recreation does a wonderful job with this program.
·
Summer staff recruitment has begun.
·
The Department is once again looking for a new Aquatics Manager.
·
The Thursday and Friday Nashoba Valley Ski Program is running smoothly, with good
numbers once again.
3
10. Parks Report
Chris Filadoro, Superintendent of Public Grounds, reported on the following:
·
The renovated Crumb Football Field played very well all season.
·
The Sutherland Park field renovation project has been delayed.
·
DPW has submitted a Program Improvement Request for FY2015 to have ongoing top-
dressing at Center # 1 and Center # 2.
·
The Parks department did deep tine aeration on 18 acres of fields this past fall.
·
Gary Ganley, longtime member of the Parks department has officially retired, due to illness.
He will be missed. A new Parks department employee has been hired.
·
Parks department staff is building new equipment boxes for baseball and softball fields.
·
Mr. Filadoro and two parks department employees will be attending the Certified Playground
Safety Institute in April.
·
Dave Pinsonneault, DPW Operations Manager has been elected as the new President of the
National Sports Turf Management Association. Mr. Filadoro will replace Mr. Pinsonneault as
the regional representative.
New Business:
·
The next meeting of the Recreation Committee is scheduled on Wednesday, February 26, 2014 at 7:00
p.m. in the Town Office Building Parker Room (G-15).
·
The January 15, 2014 meeting adjourned at 8:55 p.m.
The following documents were distributed at the Recreation Committee meeting:
·
Lincoln Park Subcommittee Meeting notes
·
Program Fee Increase Repot and Recommendations
·
Munroe Playground Equipment memo with recommendations
Respectfully Submitted,
Sheila Butts
Assistant Director
4
Lincoln Park Sub-Cornmittee
November 19, 2013
Present- David Williams, Lynne Wilson, Brian KeHey, Bob Pressman, Wendy do r, Haison
Boy Scout project',
Boy scouts placed wood chips on all paths
David noted they did a nice job
Clean ups done for the season:
Parterre yearly costs for maintenance are $33,000. for year
Parterre PLArchase of new plants are additional costs
Next meetings: none in December, Jan 9, 2014, 4prn (Wendy cannot attend), none in February,
March 26, 2014, 4m
unofficial notes by Wendy C. Rudrier
-- a
APRIL IT'
1'V.Rk..MOI ND4J1V.1.
TO: Recreation Corrimittee Members
FROM Karen S nunons
Director of Recreation
DATE: : January 10, 2014
SUBJECT: Recreation Fee Increase
On January 15, 2014, 1 will present a recd niiiended fee increase at the Recreation Committee
meeting. What follows is a written executive summary of the fee increases. The Recreation,
Department is self - supporting and. when determining a program fee, staff must calculate the
direct expenses, indirect expenses, and administrative fees necessary to operate. Each program
area is carefully reviewed for° efficiencies, trying to minimize the innpact to the community while
looping at the big picture and the bottorn line. In addition to programs rein directly by Recreation
staff, we contract sorne services to private, vendors. The fees charged for vendor classes and
clinics are determined by a per person :lee charged by the vendor, plus the recreation
administrative fee,
The last fee increase was in 2011. After examining our projected revenue and. expenses, it was
deter:lnn.ined that the fee increases are again necessary as the cost, of doing business continues to
raise. Specifically, these increases include projected minimum gage increases for seasonal staff,
rising utility costs, rising indirect costs and higher costs for expenses such as program suppliers.
It is important to note that in addition to our internal exercise, we always complete a market
survey to ensure we remain competitive,.
t-he attached 2014 recommended fee increase begins in the spring of 2014, with full
implementation by fill 2014. Overall, if attendance remains at the current level and, the weather
N
cooperates, it is estimated that the recommended fee increases will generate approximately
$135,000 ii.-t new revenue, I have summarized each program area in-tpacted. by the recommended
increase,
Aquatics: (1330,000)
Swine tag fees Nvere last increased in 2011 e The reconariacnded new fees, if approved, will be
implemented for this swimming season. The estimated increase in revenue for swim tags is
approximately $30,000. The cost or doing business at the aquatics faci i i s con i. u s Co
increase. Specifically, the increase in facility and. equipment repairs and higher utility costs are
the main reasons why expenses have increased and the projected increases in the miniMUM Wage
for seasonal staff will impact the future as well.
'No.i-i--resident Fancily Tags $375
Non-resident Individual 'rags $150 (offm;d for the first time)
Resident Family Tags
$225
Individual Resident 'fags $ 75
I do not recommend the rates for Senior Tags, replacement tags, daily admission, American Red
Cross swim lessons, or Swim Tearn increase this sun-in-ter.
Tennis: (+$4,000)
a Surrii-ner Youth Teraiis lessons are reconi.niended to increase by $5.00 per week for ages
5&6,7&8,9&10, and 11+. It is recorni-riended that the fall and spring youth tennis
lessons increase by $5.00 per session. The fees will range from $35 - $80 depending on
the age and length of the prograrn.
47�
0 The Adult lessons fees are reconu-nended to increase by $5.00 per session (6 weeks). The
new fee will be $85.
0 The; recornmende-&(ee for aResident Temus ID Card increases to $60.00 (+$10) and the
Senior ID card increases to 545.00 (+$10).
These recommended increases will generate approximately S4,000 in new revenue and will help
offset the increase in hourly wage,,; for adult and youth instructors. It will also offset the
increased Program supply costs and annual court maintenance including the net and center strap
replacement program.
I
Summer Camps and Cffnics: (+$6,500)
The fee for the Minuteman Sports Clinics is recommended to increase by $10.00 per week. The
range for the Minuteman Clinics will be $110 to $170. The weekly -fee for Discover time Fun Day
Camp and Teddy Bear Picnic Preschool Prograrn, will increase by $5.00 per week. Again, these
reconu-nended increases are necessary to offset the rising costs of program supplies and
equipment, as well as projected increases in the minimum wage for seasonal staff.
Adult Gym: (+$1,000)
The fee for the annual Gym/Field House pass will increase by $20.00. 'rhe new rates will be $95
for residents and $115 for non-residents. The fee for the evening Field house pass will increase
by $10.00. The new rates will be $60 for residents and $85 for non - residents. I'liese
recommerided increases will help offset the increased program supply costs and the increase in
hourly wages for staff.
Adult & Youth Leagues- (+$3,500)
Youth Leagues- (-F$3,500)
The Recreation Department has been very pleased with participation in our NFL FLAG Football
League. This program was first offered back in 2008 and in 2013, a total of 280 children
patkicipatedin the league. The per person fee charged by the NFL ror jerseys and equipment
increased by $5.00 on July 1, 2013, so the recommended registration fee for 2014 will be $90.00
(+$5), which will generate an additional $1,400. The last fee increase for the Winter Basketball
prograrris was in 2011. Next winter, the recommended fees for these program-, will increase by
$5.00 per person. This recommended increase will offset the increase in supplies, school
custodian fees, and projected increases in the minimum wage for seasonal staff. The estimated
increase in revenue is $2,100..
Adult Leagues:
The Adult Co-Ed Softball League fee and the Moins on the Mound fee will remain the same for
2014. 1 recommend the Men's Summer Basketball League fee decrease by $50.00 per tearn in an
attempt to get this league back up and runiiing again as the last year that it was offered was 2011.
Golf Course: (+$50,000)
The largest single program of the Recreation Enterprise Fund is the golf course. It has not seen a
fee increase since 2011, although expenses to opefate continue to rise. Bill Harrison, President of
11
New England Golf Corporation, has reconiniended a fee increase effective at the start of the
2014 golf season,, The golf fee request is for $1.00 per round and $2,00 per electric golf cart,
which will generate approximately $50,000. The rounds of golf played over the past few years
have averaged 35,0001-01JUds per year. In 2009, we began to offor a loyalty player discount card
and offering a re-play Monday --Thursday between I 1:00am-2:00pm. This year, I am proposing
to continue to offer "special prograin" discounts. During slow periods, with the approval of the
Director of Recreation, Now England Golf CorporatiOn will advertise discounts through various
outlets including social media websites. For example, we may offer a $5.00 discount in March
to kick-start the season or in the middle of the surnmer on a slow hot day, advertise a discount for
a 3-hour period. As long as the weather cooperates, I reinain optimistic for the 2014 golf season.
The course is in excellent condition, it is in a great location, and it is very aff'ordable, even with
the foe increases. The recommended increases are as 1561lows:
Resident 9 Holes (M-F)
$19.00
Resident 9 Holes JU11i0r/SC11i0f (M-T11 before 3 pirt) $16.00
Resident 9 Hole (Weekend) $21.00
Non Resident 9 Holes (M--F) $2100
Non Resident 9 Holes Junior /Senior (114 -TH before 3 pin) $tUo
Non Resident 9 Hole (Weekend) $24.00
Golf Cart Rental
Ba.11fields and Playgrounds- (+$40,000)
V5
$18.00
One of the most time consuming and challenging tasks for staff is administrative field
periiiitting. Including schools, we permit approximately 50,000 hours to youth and adults each
year ... and everyone wants priority. We try very hard to be fair, but Lexington schools and
youth organizations continue to have priority for permits. If approved, the increase will go into
effect after July 0, 2014.
The recommended field permit fees are as follows:
Lincoln Park (+$20,000)
• Tier One - no change
• Fier `Iwo (95% residency) - $5.00 increase per hour
• Tier Three (60%d- residency) - $10.00 per hour increase
• Tier Four (under 60% residency) - $10.00 increase per hour
• Tier Five (private clinic and/or canip) - $500 increase per field per week/$ 1,000
increase for all 3 fields.
R
o Tier. Five (tournament) - $300 per day inercasc for Lexington youtli sports
organizations and $500 per day increase for all other organizatio.jis,
Natural Grass Fields (+$15,500)
* Tier One - no change
* Tier Two Youth - $2.00 mGrease in the per participant fee
* Tier Two Adult/Onc 'rime Use - $5,00 per hour increase
• Tier Three - $5.00 per hour increase
• Tier Four -- $5,00 per hour increase
(D Tier Five (private clinic and/or camp) - $150 per field increase per week
* Center # I Baseball Light/Field Administrative Fees (+$4,000)
o Tier One througl-t Tier Five - $15.00 per hour increase (baseball lights fee)
C�
o Tier Three; through Tier Five - $10.00 increase (field administrative fee)
* Center # 2 Softball Field Administrative Fees (+$500)
o 'Fier Three through Tier Four - $10.00 increase (field administrative fee)
In recent years, the cost of capital, improvement projects, combined with the increase in our
indirect costs and administrative fees., has resulted in the retained earnings balance in the
Recreation Enterprise Fund to slowly decrease. It is important to maintain a healilry Enterprise
Fund in plarming for the future. The synthetic turf replacement project at Lincoln Park is a three-
phase project with Phase I being approved. for FY2014 and Phase 2 and Phase 3 will be
proposed for FY2015 and FY2016, respectively. The synthetic turf is not eligible for CPA
funding, meaning, that along with the tax levy, the Enterprise Fund. will pay for portion of the turf
cost. Enterprise Fund money will also be allotted towards capital improvement projects at Pine
Meadows over the next five years. Between FY2012 and FY2013 alone, the retained earnings in
the Recreation Enterprise Fund decreased by more than $223,000.
In wrapping up, I believe it is impoitaryt for all residents to have the opportunity to participate in
municipal recreation programs, Lexington Recreation offers financial assistance to far-nilies that
are in financial need. Last year, the department provided 35 families with 77 individual program
scholarships families for a total of $5,208.50.
Our goal is to provide a quality service at an affordable price while remaining competitive in the
Z=1
market and ensuring the financial stability of the Recreation Enterprise Fund. I believe the
recommended fee increases are suffleientto support the Recreation FY2015 operating budget.
If you have any questions, please feel free to give me a call. I would be happy to sit down With
you and review the fee increases in more details. Thank you for your continued support.
I
BACK UP 1NFORMATION...... _ . ......... based on FY2013 peyformance measurements
1,,AqHgfics: Estun atedinereasedrevenue: $32,185 (20% admire)
FY2013 Income: $332,709.30
FY2015 budgeted expenses: $273,764.55
Z5
FY 0f5 Administrative Fee: $133,061.00 (20%)
Chernicals and cleaning supplies way up, oil, water/sewer, and -facility and equipment
repairs are up...
h.i. this proposal, the seasonal swim tag fees will increase for calendar year 2014
Seasonal r n D
ms Estimated increased revenue: $32,185 effective 2014
Last fee increase was in 2011. The current fee proposal recommends increasing the season
Z9
swim tag fees for residents and non-residents in 2014 implementing new non-resident
individual tags this season® No increase for seniors or replacement tags.
Non-Resident Family Tag fee to $375.00 (+'$10.40), Non-Resident Individual Tag fee of
$150,00, Resident Family Tag, fee to $225.00 (+$25.00), Resident Individual Tag (ages 3 — 61) -
$75.00 (+$10.00).
Daily Guest Fees No change
In 2009 we capped the resident daily fee for fainifies at $20.00 and the non-.resident family
fees (Old Res only) at $24.00.
04"f1j,
Swim Lessons: Estimated increased revenue: $200.00
(Lifeguard Training only)
The increase of" $25000 per person offsets increased materials and staff costs.
11 1 � ;"' 'I! Y' ", � It 11 i rj, I e t �j, i Y), ii, t [i ii s 1, D �ir �f, i'Y, V �n1( ,
7
2. Tennis Estimated increased revenue: $4,900 (9% adirtin)
($869 Adult Lessons, $2,425fir Youth Lessons; S1, 610 term is IDs)
FY201.3 Income: $62,140.17
F 2015 budgeted expenses-. $46,314.82
F 20 5 Administrative Fee: $53,224.40 (8%)
I am reconariending an increase of $5.00 per session. for spring, summer andfall Youth. Tennis
1,essons and Summer Tennis Clinic, and a $ 1, OM per session fee for all Adult (6 week) lessons.
The increase will help offset the nominal increase in hourly rate for instructors & increased
supply costs and our annual court maintenance program.
"i, 9 fl r] f! I t 1,85 1""' 1j" ! ri"", (n," i l h-T'Ar" 'J' ; „rf j 3 7 i P 'It 'P �J' i i. FffJl i,,
11) cords"
1 aura also recorin-ncnding that the fee for Tennis TD cards increase by $ 1 UO per person for
residents under 62 and $10.00 for seniors.
3, Summe
psand Chnics Estimated increased re u)en ue: $6,71.4 (17% admire)
FY2013 Income: $256,004.53
F 2415 budgeted expenses- $204,918.07
FY2015 administrative fee. $79,836.60 (12%)
Propose a $5.00 increase for Discover the Fun (all day) and $5.00 increase for Teddy Bear
"ferric (112 day program, subject to change based on the forinat of the program). The
Minuteman sports clinics $wifl increase by $10.00 each week.
The covers (lie projected increase in rninimum wage for seasonal staff as well as increased costs
for supplies and equipment. In addition to programs I mentioned run by recreation staff, we
contract some services to private vendors. The fees charged for vendor classes and clinics is
based on a per person aniount charged by the vendor plus the administrative :G=ee,
4. Adult & Youth U.4 gL ies. Estimated increased reven me: $3,705
x' 2111 Adult League Administrative fee- $13,306.10 (2%)
F 20 5 Youth League Administrative Fee: $79,836.60 (12%)
FY2013 Income- $87,875.75 ($77,118.75 you leagues, $10,757 adult leagues)
M
'2013 budgeted expenses: $50,500 ($44,4511 youth leagues, $6,050 adult leagues)
FY201.5 Administrative Fee: $939142.70 2.70 ($79,836.691 youth 12 %, $13,306.10 adult %
Estimated increased revenue $3,705 716 lids registered
The fees for the Winter Basketball programs rammrms we re increased in 2011. In 2008, the
Recreation Department ceded operation of time In -Town Fall. Soccer program to 11aUSC and
started offering the NFL Ff..,AG Football League. We reeozrmmrmemmd an increase of M for
youth league fees.
A Fall 1` FI.., FLAG Football League - 80 - 90
> Winter Youth Basketball Clinic - $95 - 105
/inter In-Town Basketball League - $155 - $165
Winter high School Basketball League - $130 - $140
Estknaled increased revenue $0 411, adults registered
5. Field field _erm it FeTs- Estimated increase revenue: approximately $42,725 (see attached)
(12% adnsin) $20,165 @, Lincoln and $22,560 @ Grass fields
F 20131ncoine: $2259961.91
)la 2015 budgeted expenses: $42,294 plus 100,00 Lincoln Park debt
FY2015 Administyative fee: S79,836.60 (12 %)
The Recreation Department pays $ 100,000 annually on the debt for the synthetic; turf field,
project that was completed at Lincoln park. "Therefore, we are proposing that the 1`ees to use the
3 niu.lti- purpose I. el:ds at Lincoln Park increase in an attempt to break- even. Our goal is for the
field permit revenue collected for using Lincoln to be equal to time expenditures and debt
attributed to the facility. Since the payment of the debt Began, this account has run a deficit. The
Department has run a deficit for the baseball lights at Center #1 since at least: 2009, so that is the
reasoning for the increases of the baseball lights fee and field administrative fee at Center #1..
Increase broken down
Lincoln Park Synthetic Turf Fields: $20,165
Natural Grass Fields: $22,560 (ineludes $4,820 in light/field adinin fee increase)
Youthj)p fee°
1999 - to
2003 J, Uf'' Cli to
2009- 1'h.IlJrn rr.r ` f(, , =o1ln'
2011 rrnru u;7ii uunr,:
2014 1 ..,pjf jj,
9
6 Pine Meadows E'stimWed in creased re ven tie: $50,000 (19% admin)
The last increased in 2011. (based on Fiscal year)
Pro posed fees are:
F 20
>
Resident 9 Holes Mon. -- Fri. - $19
Camps & Clinics:
$ 6,710
Resident 9 Holes Junior/senior Mon. — TIFT. <3 - $16
31. ' '211 n r ran oIId
>
Resident 9 Holes weekend - $21
1 "1
>
Non-resident Mon. — Fri. - S22
$50000
Non-resident junior/senior Mon. — TH. <3 - $18
4f,, J1 �,(� 4 jr "I . .. . .
Nori-resident weekend - $24
>
Cart Rental- $18
Over 73 aue (a) (half of regular cart rental)
6 , ®0
OTHER
Continue to have limited hours at the Old Res during the first 2-3 weeks of the
L7
season. The Res would open on Saturday, May 3 1S' and during the weeks of June 2 nd
June 9"', and June 16'1' the Res would be opens on weekdays from 12:00-5:00pm (and
10:30am-7:00pm on weekends). if the weather was such as to warrant opening the
facility staff would be available and assigned accordingly.
* Actually charge a $10 flee to transfer from one activity to another or one week to
another. (we have this "policy" but have been very flexible with it).
* Turning the tennis lights off on weekends when there are no reservations would save
some money in electrical costs. If the lights are not on and people are told why they
might nuike reservations for the lighted. courts. "I'his would generate income.
Incre-asedReventie Generated (fs1inzafe=d
2
Aquatics.
$ 32,185
TTennis:
$ 4,900
Camps & Clinics:
$ 6,710
Adult & Youth Leagues.
$ 3,705
A dult Gym:
$ 1,700
Field Perm it Byes:
$42,725
Fine Meadows:
$50000
$141,925
My goal is to provide a quality service at an affordable price while remaining competitive
in the ivarket and ensuring financial stability of the Recreation Enterprise Fund.
Lexington Recreation Fee Schedule
Recommendation to the Recreation Committee on 1115014
Pm ram A
ecific Program
2011 2012=
2013 X01 4
Aquatics
Non-Resident family Tag
$350,00
$mS.C)o
$365.00
$365.00
$375.00
Non-Resident Individual Tag
n/a
r1a
n1a
n1a
$150.00
Resident Family Tag
$190.00
$200.00
$200,00
$200.00
$225.00
Resident Adult Ta
$ 0.00
1112
n1a
n1a
n1a l
Resident CNN ja_Q (up to 18)
$ 5 10), 10) 10
n1a
n1a
n1a
n1a
Resident Individual Swim Tag
11/a
$60.00
$60.00
$60.00
$75.00
Resident Senior 122_
50,00
$50.()0
$50.00
$50.00
$50.00
Re lacementta
$15-001
$25.00
$25.00
$25.00
$25.00
Daily admission Youth/Adult
$5.00
$5.00
$5,00
$5.()()
$5.00
Mon-resident Daily - Old Res
$6.00
$6.00
MOO
$6.()0
$6.00
Swim Lesson Youth
$40.00-$50.00
$40.00
$40,001
$40.00
$40.00
Swim Lesson Adult
$50.00
$50.00
$50,001
$50.00
$46.00
Youth Lessons
$55.00
$30-$75
$30 - $75
$30-$75
$35-$80
Adult Lessors
$70.00
$80.00
$8(U)0
$80.00
$115.00
Tennis ID Cards
$40.00
$50.00
$5100
$50.()0
$60.00
Tennis ID Cards - Senior
$30.00
$35.00
$35,00
$35.00
$46.00
Tennis iD Cards - Non Resident
n/a
$100.00
$100.00
$100.00
$100.00
Reservations-hr/w/lD
free
free
free
free
free
Reservations-hr/w/10-lights
$10.00
$10.00
$10.00
$10,00
$MOO
Reservations -hr /no ID
$5.00
$10.00
$10.00
$10.00
$10,00
Reservations-hr/no ID-lights
$15.00
$20.001
$20.00
$20.001
$20.00
Summer Camps
Discover the Fun-
$210.00
$200-$225
-
$200-$2251
$200-$225
$205 - $;230
Teddy Bear - per week
$100M
$90-$100
$90-$1()0
$90-$100
$95 - $125
Minuteman Sports Clinics
$90.00
$90.00 - $170
$90.00 - $170
$90.00 - $170
$100-$170
Adult Gym
Resident Annual Gyrn1FH Pass
$75.00
$75.00
$75.00
$75.00
$95.00
NR Annual Gym/FH Pass
$95.00
$95.00
$95.00
$95.00
$1,15.010
Resident Evening FH Pass
$50.00
$50.00
$50.00
$50.00
$60.00
Non Resident Evening FH Pass
$75.00
$75.00
$75.00
$75.00
$85.00
Dacly admission Res/NR
$3.00-$5.001
$3,00-$5.001
$3.00-$5.001
$3.00-$5.00
Adult Leagues
jCo -Ed Softball
1 $450.001
$450,00'
$450.001
$450.00
$450.00
Men's Summer Basketball
1 $450,00
1 $460001
$450.00
$450.00
$400.00
Youth Leagues
Fall Soccer
n/a
n/a
n1a
n1a
n1a
Fall Flag Football
$70.00
$75-$85
$75-$B5
$75-$85
$80-$90
Winter Youth Basketball Clinic
$85.00
$90-$100
$90-$100
$90-$100
$95-$105
Winter In-Town Basketball League
$145.00
$150-$160
$1,50-$160
_$150 - $160
$155-$165
- --jVVinterHigliSclioolBasketbaiVLeagug
$100-$1101
$125 - $135
1 $125-$135,
$125-$1351
$130-$140
Pine Meadovvs*
Res. Golf ID Card 2wk tee time
$10.00
$10.00
$10.00
$10.00
$10.00
Resident 9 holes M-F
$17.00
$'13.00
$18.00
$18.00
$19.00
Resident 9 holes senior M-TH <3
$14.00
$15.00
$15.00
$15.00
$16.00
Resident 9 holes Weekend
$19.00
$20.00
$20.00
$20.00
$21.00
Non res M-F
$20.00
$21.00
$21.00
$21.00
$22.00
Non res Senior IVI-Th before 3
$16,00
$17.00
$17.00
$1700
$18.00
Non res Weekend
$22.00
$23.00
$23.00
$23.00
$24.00
,Golf Cart Rental 9 holes
$15.00
$16.00
$15.00
$16.00
8.00
Field Permits
I
Ballfield Permits - In 2.003 the Recreation Department instituted a "Tier System" for assessing field permit rates.
Where two daily fees are listed for adult gym, resident fee is shown first. irly fee/[ate fee
* With permission from the Director of Recreation, NF Golf will be allowed to offer periodic "specials" during slow non-peak times
Presented to the Recreation Committee on 1115114,
Lexington Recreation I ee Schedule
7-
Greens Fee
Prograin Area
2010
2011
2012
2013
2014
$162.00
Res. Golf IDCard 2wktee time
$10M
$10,00
$10,00
$10.00
$10.00
$135.00
Resident 9 holes M-F
$17.00
$18.00
$18.00
$18,00
$19.00
$189.001
Resident 9 holes senior M-TH <3
$14.00
$15,00
$15,00
$15.00
$16,00
Greens Fee
Resident 9 holes Weekend
$19.00
$20.00
$20.00
$20.00
$21.00
$10.00
Non res M-F
$20.00
$21.00
$21.00
$21.00
$22.00
Family Golf
Non res Senior IVI-Th before 3
$16,00
$17-00
$17.00
$17.00
$1800
Non res Weekend
$22.00
$23.00
$23.00
$23.00
$24.00 �-
Golf Carts
Golf Cart Rental 9 holes
$15.00
$16.00
$16.00
$16.00
$18.00
Golf Cart rental (9) Over age 73
single rider
$10.00
$10.00
$10.001
$10.00
$11.00
Discount Cards- Monday -Thursday before 3:00 loyalty prograi
Discount Card Resident ($19)
$153.00
$162.00
$162,00
$162.00
$171.00
Discount Card Resident JrISr ($16)
$126.00
$135.00
$135.00
$135.00
$144.00
Discount Card Non-Resident ($22)
MOM
$189,001
$189.00
$189.001
$ "906.00
Discount Card Non-Resident Jr/Sr ($18) $144.001 $153.00 $153.00 $153.001
Replay Program Monday- Thursday 11:00-:3:00
Greens Fee
$10.00
$10.00
$10.00
$10.00
$10,00
Golf Cart
$10.00
$10.00
$10.00
$10.00
$10m
Other
Family Golf
$9.00
$10.001
$10.00
$10.00
$111.00
Senior League... COA
Regular Leagues
$20.00
$21.00
$2.1.00
$21.001
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]MEMORANDUM
TO: Karen Simmons, of Recreation
FROM Sheila Butts
K]/\TB: 1/14/14
SUBJECT: Munroe Playground Equipment
lam attaching for your information pictures ofdhup|oygroundcqujpozentmttheMuormeyluygronud,iouatedmtTihe
parking lot ut the Munroe Center for the Arts on Massachusetts Avenue. Also attached are copies of earlier reports
about the equipment a1 Munroe, and the recommendation for removal,
The current equipment at the site consists of a Playbooster Type Playground System, with a poly slide, chain ladder,
corkscrew climber, deck, step climber to deck and a pipe wall. This structure was purchased and installed in 1989'.
Also on site in mtwn'bay swing set with four belt swings, u sand digger and uo eight to ten foot high set ofmonkey
bars. The surfacing is sand tinder and around all equipment.
At one point there was a second smaller swing set with bucket swings, but this was re.moved due to it close
proximity to uohuin link fence.
Due Lo current playground safety regulations, the age mfthe equipment, the oou-mucexoible.umu-*wnipliantsurfacing
materials, and. the general condition of the equipment, I arn recommending that all equipment at the site be removed.
The possible exception would be the swing set. If the Munroe Center expressed interest in funding the purchase of a
new swing set in the near future, I would amend the recommendation in allow the Current swing set to remain until o
nuvvcr set could be purchased and installed with appropriate safety surfacing, with an uocesoi6\u path to the swings.
I met briefly with Dave Pinsonneault, Public Works Director of Operations on this, and he is in agreement with my
rcoomozuudu1ioo, l am also sending Chris Fi]mduro, Superintendent ufPublic Grounds, an email with my
recommendations, requesting removal wf equipment xx soon as possible, oouu final approval has been granted 6y
you and the Recreation Committee, if necessary,
Prior to removal of the equipment, I will contact the Executive Director of the Munroe Center to advise her of the
safety issues with the equipment and the scheduled removal. T will also ask it the Munroe Center would he
bitcootediu funding the purchase ofu new swing set.
Dmnhappy to ineet with you on this recornmendation at your convenience.
Attachments, photos, inspection memo, 20l2reountmeu6ur6outoremove
i � ,r,�j r
1
ljljj�
Aomv
Page I0fl
From. Sheila Butts
Sent: Monday, September 10,20123:23 PM
To. Christopher Filodoco
Cc. Karen Simnnuoos; David Pios8umm&uli
Sub �ect; Monroe Playground recommendation
DearChha.
| had the opportunity todoa simple, cursory inspection of the existing playground & structure at the Monroe Playground,
behind the Mon roe Center for the Arts last week (September 5)
The newest equipment mnmde was installed in1Q8Q. |tiaa Play Booster System byLandscape Structures, and when initially
installed included a tire swing attached to a 42" deck, with a 40" single poly slide, chain ladder, corkscrew climber, steps and
bubble wall with steering wheel, and pipe wall. Other equipment onsite include a two bay swing set with 4 belt swings, a
sand digger and e6-7' high. 18' long set ofmonkey bars. The surfacing is sand and the equipment and surfacing was
never ADAcompliant. I have found no record of when the monkey bars or swing set were installed, however an educated
guess would be the 1970'm or earlier.
The tire swing has been removed but the swing frame apparatus ia still there attached to the deck. |n August, 28O1 o5year
old from Bedford fell from the monkey bars and fractured her arm. In early September 2001. 0swe P. and | looked at the
equipment nnsite. There was nothing substantially or structuraUy vvnzng with the equipmmnt, although there was obvious
wear and tear caused by weather and use, Then as now there was a need for new or additional surfacing materials. The
structure is designed for children age 2 — 5 but there is no signage specifying this. The monkey bars were not and are
appropriate for the age of children who would currently use the aite, although with proper attention, moeinteuoe and
supervision it is possible for a younger child to use such equipment safely.
Since 2001 nothing has been done to upgrade the existing equipment, The park itself is used sporadically when there are t-
ball games or by young participants at Monroe oenterforthe arts. | personally have never seen anyone using the equipment
or swings The Play Booster system in structurally sound, however the steps, chain ladder and deck surfacing are word and
coming off the metal causing it to be slippery and unsafe. The footings under the structure and monkey bare are exposed.
The sand digger does not work very well and could cause an injury if child used it improperly. The use zone around the
main play area is not within code-, the surfacing is not compliant with fall height or ADA rules.
My recommendation is to remove the Play BoosterequipmenL monkey bars and sand digger. At this point | would not
recommend replacing the equipment. ! would however recommend that the swing set be retained and that at least 2 of the
belt swings be replaced with two bucket swings. U would further recommend that some consideration be given in the future
to replacing the swing set with a nm*er, more compliant aet, and that this be installed closer tothe par-king lot tu allow better
access and enlarge the use zone in front ofand behind the swings. 8 do not see this as an immediate need, When and if
the final decision is made on the removal of this equipment I believe that we should make a courtesy notification to the
Monroe Center for the Arts.
I am happy to meet with you on this recommendation.
Sincerely.
Sheila
&Aa gaae
Assistant Recreation Director
Town ofLexington
1G25 Massachusetts Avenue
Lexington, MA 02420
(781)802-O50O ext. 2B2(}FFlCE
(781)801-2747FAX
Litt]-). 811,W11" lexin to11111M
When writing mr responding, please be aware that the Massachusetts Secretary of State has determined that most email is
public record and, therefore may not be kept confidential.
Munroe Center for the Arts -- PlUground Equipriacrit Report
I met Dave Ilinsonneault at the Munroe Center for the Arts Playground at 10 30 a.rn.
Monday, September 17, 2001 to look at the existing equipment.
The play equipment is bordered on three sides by wooden berm at ground level..
The surfacing is sand. There are two swing sets, one Landscape Structures
modular component, one set of monkey bars, and a small sand digger piece of
equipment.
The monkey bars are located approximately 4 — 5' inside the wooden berm closest
to the parking lot. They are approximately 72 — 80" high and about 10 — 12 feet
long. Structurally the monkey bars are soured. Neither Dave nor Inoted any
defects in the actual piece of equipment.
The Landscape Structures piece consists of one octagonal platform about 42"
high. There is one set of steps and a flexible climber to access the platform, in
addition to a slide, On the platform there is a. bubble panel and steering wheel for
children to use, The platform also attaches to posts and cross bar which formerly
held a tire swing, 'I be tire and chains have been removed. The posts, cross bar
and turning mechanism still remain, but are scheduled to be removed by a Parks
Crew.
One swing set has two tot swings in each bay; the second swing set has two belt
swings in each bay.
The sand crane digger is located between one end of the monkey bars and the
former tire swing.
The equipment — in general - is good condition. It is evident from the lack of sand
dispersal around the swings and at the bottom of the slide that the equipment does not get
constant use. In the 30 minutes Dave and I were at Munroe we saw one mother with a 2
year old arrive at the park. The play structure is designed (with the exception of the tire
swing) for children ages 2 — 5 years old. It is apparent that the monkey bars and swings
were among the original pieces of equipment at the site. The Landscape Structures piece
and the sand digger were added at a later date, although they were probably installed in
the 1980's.
Dave indicated that inspections are done monthly. He is forwarding copies of all
playground inspections to me,
General comments:
Monkey bars olthe size currently existing at Munroe may not be appropriate for
young children. Use of this type of equipment requires mobility, coordination and
upper body strength that are often not present in 5-year-old children, If children
this age use this type of equipment it does require some assistance and
supervision by an adult.
* While sand is an accepted safety surfacing, and there is evidence of adequate
levels of surfacing under and around the equipment, it does not provide the
cushion that is affected by FIBAR or poured surfaces,
* There are currently no signs at the site specifying the appropriate age or rules for
users
* Because of the age of the equipment the use zones are not adequate, Change in
the use zones will require removal of some pieces of equipment.,