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2014-01-15-REC-min (includes attachments)
VS MOq 01- WS ro, s p Town of Lexington 'r w ,!1 u 3 Recreation Committee APRIL I E l FXl N(,T° Frederick DeAngelis, Chairman Tel. (781) 862-0500 x262 Wendy Rudner Fax. (781) 861-2747 Sandra Shaw Howard Vogel, Vice Chairman Lisah Rhodes Recreation Committee Minutes of Meeting of January 15, 2014 A meeting of the Recreation Committee was held on Wednesday,January 15,2014 at 7.00 p.m. in the Parker Room at the Town Office Building. Members Present: Rick DeAngelis,Lisah Rhodes, Sandra Shaw Members Absent. Wendy Rudner Staff Present. Karen Simmons,Director of Recreation, Sheila Butts,Assistant Director,Peter Coleman, Supervisor of Recreation, and Chris Filadoro, Superintendent of Public Grounds Others Present. Julie Shapiro,Council on Aging Liaison, Todd Cataldo, Shane Arnold,President of Little League, and David Williams, Chairperson of the Lincoln Park Subcommittee 1. Citizens and Other Boards. none 2. Meeting minutes from November 20,2013 and December 18,2013 Lisah Rhodes moved and Sandra Shaw seconded acceptance of the Recreation Committee meeting minutes of November 20,2013 and December 18,2013 The Recreation Committee approved the November 20,2013 and December 18,2013 Recreation Committee Meeting Minutes by a vote of 3—0. 3. Liaison Reports • Lincoln Park Subcommittee o Karen Simmons,Director of Recreation, distributed the Lincoln Park Subcommittee meeting notes for Wendy Rudner,Recreation Committee Liaison. o Sandra Shaw, liaison to the Bike Advisory Committee (BAC),reported on the statement by Peg Enders(chair of the BAC)regarding the O'Toole Report. Karen Simmons requested that the department be provided with a copy of the full report so that it could be posted on the Recreation website 4 Lincoln Park Subcommittee Update—David Williams David Williams, Chair person of the Lincoln Park Subcommittee,provide the Recreation Committee with an update on the LPSC, and the work completed by the LPSC and proposed for 2014 • Mr Williams expressed his appreciation for the commitment of Wendy Rudner, as liaison to the LPSC • There was a"soft opening" of the Lincoln Park bathrooms in fall 2013 A formal opening is scheduled for spring 2014 The private group funding the construction of the bathrooms raised$169,000,which allowed the group to break even on the project. The landscaping 1625 MASSACHUSETTS AVENUE•LEXINGTON MASSACHUSETTS 02420 around the building will be completed in the spring. The LPSC and the private group hope to install a plaque on the building thanking those donors who contributed more than$1,000 • The LPSC has spent$70,000 maintaining the passive recreation areas of Lincoln Park,but feel there is still a great deal to accomplish. • The next big project planned is the design and installation of the "granite forest" Mr Williams will keep the Recreation Committee updated on the progress. • Karen Simmons,Director of Recreation thanks Mr Williams and the LPSC for all their dedication and hard work. The park looks great! 5/6. Little League—Baseball Lights/Field Swap—Fitzgerald Field&Lincoln#2 • Shane Arnold,President of Lexington Little League told the Committee that he had spoken with the Little League Board about the proposed Field Swap(Fitzgerald Field&Lincoln#2) The Board and Mr Arnold now recommend keeping Fitzgerald Field as a Little League Field and converting the Bridge School Little League field into a softball field. This field could be used by both Girls Softball and LHS Karen Simmons asked if Little League wanted the infield of the current Little League field to be a skinned infield. Shane Arnold responded yes, and indicated that they would fund work at bridge and also moving the skin portion of the Lincoln Softball Field back 10-feet. A portable mound would be used at Lincoln#2 if there were baseball games played there for the newly proposed 50/70 program. The Lincoln softball field will remain skinned. • Rick De Angelis inquired about the current amount of use at Bridge School Little League Mr Arnold reported that Little League did use this field a lot. Karen Simmons,Director of Recreation,reviewed the number of permitted hours on the Bridge Little League,Lincoln Little League and Lincoln Softball fields. Should this proposal come to fruition,Lexington High School Softball and Adult Softball league games would remain at Lincoln Park; all other groups who currently use the Lincoln Softball field would be moved the Bridge School. Mr DeAngelis and Ms. Simmons both noted that the Recreation Department needs to meet the needs of the entire community Mr Arnold noted that Little League was not adding more hours to their field requests,but simply adding flexibility Little League also wishes to fund a locker for storage of portable mounds at Lincoln. This was supported by the Committee and asked Mr Arnold to work with Ms. Simmons on the location. • Karen Simmons,Director of Recreation suggested that this Little League proposal be instituted as a pilot program for one year, and that the Recreation Committee,Recreation Department and Little League reassess the changes after a year • Rick DeAngelis made a motion to 1)convert the Bridge Little League Field to s multi-use baseball/softball field and 2)to reconfigure the Lincoln#2 softball field to accommodate a 45/60 Little League, 50/70 baseball and regulation softball games. The Recreation Committee will review the viability of this proposal in 2015. Sandra Shaw seconded the motion. The Recreation Committee approved the motion by a vote of 3—0 • Mr Todd Cataldo reviewed his proposal to install lights at the Fitzgerald field, after which, Rick DeAngelis made the following motion,which was seconded by Sandra Shaw- The Recreation Committee endorses the construction and erection of lights on the Fitzgerald Little League Field(C#4)at the Center Recreation Complex using a defined Musco Lighting System,funded privately by a group headed by Todd Cataldo, under the Public/Private guidelines of the Town of Lexington,and recommends approval of this proposal by the Board of Selectmen. The Recreation Committee approved this motion by a vote of 3—0. • Mr Cataldo also inquired about the possibility of installing signage at the field(s)to thank sponsors. The Committee Members had a lively discussion about this and reiterated to Mr Cataldo that any signage would require approval of the Board of Selectmen. The Recreation Committee will revisit the signage at a future meeting and will take a position at that time. 7 Recreation Program Fee Increase Karen Simmons,Director of Recreation,provided the Recreation Committee with background about the proposed fee increases for recreation Programs. She introduced Peter Coleman, Supervisor of Recreation,who will be assisting with the presentation about fee increases to the Board of selectmen on January 27 • Mr Coleman reviewed the proposed fee increase recommendations(attached) The last program fee increases took place in 2011 If approved by the Recreation Committee and the Board of Selectmen the fee increases will generate an additional$135,000 in revenue for the Enterprise Fund. • Increases are recommended in the following program areas,Aquatics, Tennis, Summer Camps and Clinics,Youth leagues,Ballfields(permit fees)and Pine Meadows. Rick DeAngelis made a motion to approve the Program Fee increases, as presented, and forward the positive recommendation to the Board of Selectmen. Lisah Rhodes seconded the motion. The Recreation Committee voted 3—0 to approve the Program Fee increases, as presented. 8. Recreation 5-Year Capital Plan—FY2015-FY2019 • Karen Simmons,Director of Recreation reviewed the Recreation Capital Articles that will be presented at the 2015 Annual Town Meeting. She reminded Committee members that they will have to decide which members will present to Town Meeting, and suggested that one member present the CPA articles, including Lincoln Park, and another member present those articles funded by the Enterprise fund. • Lisah Rhodes will present the Golf Course(Enterprise)request and Rick DeAngelis will present the recreation CPA articles. 9 Recreation Report Karen Simmons,Director of Recreation reported on the following: • The existing play equipment at the Munroe Playground is in disrepair and meets no current safety guidelines. This equipment needs to be removed. Currently there are no plans to replace the equipment. Sheila Butts will contact the Munroe Center about the upcoming equipment removal, and suggest to the Executive Director of the Munroe Center that the Department would be happy to work with them and offer guidance should the wish to fundraise and purchase new equipment. • Pine Meadows update o Drainage work was done this fall on Hole#4 o The bunker on Hole#3 has been rebuilt o Dredging of the lower pond should take place in March. There is a walk-through with Conservation on January 25, followed by an informal meeting with the Conservation Commission on January 28 to gain approval for the project. o The formal bidding process should commence on February 25 • In-Town Basketball League and Clinic are going very well this season. Peter Coleman, Supervisor of Recreation does a wonderful job with this program. • Summer staff recruitment has begun. • The Department is once again looking for a new Aquatics Manager • The Thursday and Friday Nashoba Valley Ski Program is running smoothly,with good numbers once again. 3 10. Parks Report Chris Filadoro, Superintendent of Public Grounds,reported on the following: • The renovated Crumb Football Field played very well all season. • The Sutherland Park field renovation project has been delayed. • DPW has submitted a Program Improvement Request for FY2015 to have ongoing top- dressing at Center# 1 and Center#2. • The Parks department did deep tine aeration on 18 acres of fields this past fall. • Gary Ganley, longtime member of the Parks department has officially retired, due to illness. He will be missed. A new Parks department employee has been hired. • Parks department staff is building new equipment boxes for baseball and softball fields. • Mr Filadoro and two parks department employees will be attending the Certified Playground Safety Institute in April. • Dave Pmsonneault,DPW Operations Manager has been elected as the new President of the National Sports Turf Management Association. Mr Filadoro will replace Mr Pmsonneault as the regional representative New Business. • The next meeting of the Recreation Committee is scheduled on Wednesday, February 26,2014 at 7.00 p.m. in the Town Office Building Parker Room(G-15) • The January 15,2014 meeting adjourned at 8.55 p.m. The following documents were distributed at the Recreation Committee meeting: • Lincoln Park Subcommittee Meeting notes • Program Fee Increase Repot and Recommendations • Munroe Playground Equipment memo with recommendations Respectfully Submitted, Sheila Butts Assistant Director 4 Lincoln Park 9ub-Committee- Novembor 19, 2013 Present ',avid Williams, Lynne Wilscoi, Brian Kelley, Bob Pres si Wendy Rudnei lianon Bathroaiis Now opn until 6 30pm Work still needed Irrigation/plumbing der hardscape done by Fasten Brothers Irrig4ition l'',1nor electrical eiork - should be done to orrow ir bathroori signs on do, :Ts (tel 1,,p ones Hoe) Wes, of Wes Wirth Assochtes, and taien in ;Igree .1 on pia iiitings to be done, fewer than Wes had suggested Lower heat bathrooms Final legalities need to be done - ex_ tri lister from private enterprise to town Proper sign to recognize miidor do, ors d all who contributed Financials Christie Edr?onds persoii ially/recently sent out requests for a bit more financial aid In two weeks, collected $7,781 19 In hand = $29,960 0 tstad financials $9,800 to p1 mber Masi ,nry costs incl. ed ii Wes's bill ($300?) rian believes the total in hid will cover re ci ming costs Have official open ing in the sprihg Boy Scee id project Boy scouts placed WO :d chips on all paths David noted they did a nice job Clean ups done for the season Parterre yearly costs for maintenance are 833,000 fur year Parterre purchase of new pl;ints are additional costs David WiVims Asked Wendy to obtain/seii,'id an application to the sub committee to Doug Lucente asked for meet g to discuss if iiances/budget process/expenses - how the ii-intire process works, with just board ii embers/liaisii ie not i ci de anyo e elio is hired David WiIIiä s is presently in charge of this and said he will IT i,ve all this informatioi at the next meeting Discussisn cyli available times to meet with Recreation Cop imittee Wendy and Lynne ioted that the Recreation Committee pried& inanely iieets every 3rd Wednesday per month i'ggested times are December 11, 2013 a!tl Jailuary 8, 2014 Lynne Wilson also requested that the SubC.mHttae designate a set tie each month to (--ieet. Next meetings t iione in Decembtr, Jan 9, 2014, 4pm (W&idy cannot attend), none in February, March 26, 2014, 4p unofficial notes by Wendy C Rudner us -SRN oq- tl775 !�c\ U _ O• rd. no LL .a ,101"11 z MEM11 RANDU111. TO Fecreation Committee Members FROM Karen Simmons Director of Recreation DAI E January 10, 2014 SUE/➢ECT Recreation Fee Increase On January 15 2014, 1 will present a recommended fee increase at the Pecreation Committee meeting What follows is a written executive summary of the tee increases The Recreation Department is self-supporting and. when determining a program fee stall. must calculate the direct expenses indirect expenses, and administrative fees necessary to operate Each program area is carefully reviewed for efficiencies, trying to minimize the impact to the community Wide, looking at the big picture and the bottom lane In addition to programs run directly by Recreation staff, we contract some services to private vendors The fees charged for vendor classes and clinics are determined by a per person lee charged by the vendor, plus the recreation administrative tee The last fee increase was in 2011 After examining our projected revenue and expenses, it was determined that the fee increases are again necessary as the cost of doing business continues to rise Specifically these increases include projected minimum wage increases for seasonal staff rising utility costs, rising indirect costs and higher costs for expenses such as program supplies It Li important to note that in addition to our internal exercise, we always complete a market survey to ensure we remain competitive I � fhe attached 2014 recommended fee increase begins in the spring of 2014, with bill implementation by fall 2014 O\erall, if attendance remains at the current level and the weather 2 cooperates, it is estimated that the recommended fee i.icreases will generate approximatet:, $135 00(1 in nevv revenue I have summarized each program area impacted by the re( ommended increase no.ties ( tS30 000) S vim tag fees vert last increased iii 2011 The recommended nt w fees, if approved, nih be implemented for this swmuning season, .111e estimated increase in revenue for swim tags is approximately $30 000 The cost of doing busmess at the aquatics facilities continues to increase Specifically, the increase in his Oily and equipment repairs and higher utility costs are the main reasons hy expenses have increased and the projected increases in the minimum wage for seasonal staff will impact the future as well Non-resident Family Tags Non resident Individual I ags $150 (offered fre the first fine) p estdent Family Tags $225 Individual Resident 'fags $ 75 do not recommend the rats for Senior lags. replacement tags daily admission American Red Cross swim lessons. or Swim Team increase this summer Tenuis (+$4 000) G Summer Youth Tennis lessons are recommended to increase by 35 00 per week foi ages 5&6 7&8 9&10, and 11+ It I recommended that the fall and spring youth tennis lessons increase by $5 00 per session. The fees will range from $35 - $80 depending on the age and length of the program a The Adult lessons fees are recommended to increase by $5 00 per session (6 weeks) The new fee will be $85 The recommended fee for a Resident Tennis ID Card mere ises to $60 00 (+$10) and the Senior ID card increases to $45 00 (+$10) These recommended increases will generate appro dmately $4 000 in new revenue and will help offset the increase in hourly wages for adult and youth instructors It will also offset the increased program supply costs and annual court maintenance including the net and center strap replacement program Jr; Sumanwir CaMIL, and Chucs (+$6„500) The fee for the Minuteman Sports Clinics is recommended to in(rea.,e by $10 00 per week The range for the Minuteman Clinics will be 5110 to $170 The weekly fee for Discover the Fun Day Camp and Teddy bear Picnic Preschool Program will inrrease by $5 00 per week rigain, th_se recommended increases are nece,ssary to offset the rising costs of plograin supplies and equipment, at well as projected increlses in the nn mm urn wage for seaonal staff d11, 11r1:7.yirit (H-$1,000) The fee for the annual Gym/Field House pass will increase by $20 00 The new rates will be $95 Lor residents and $115 for non-residents The fee for the evening Field House pass will increase by $10 00 The new rates will be $60 for residents and $8.) for non-residents. nese recommended increase', will help ofitset the increased program ‘'ripply costs and the increase in hourly wages for staff Adult & outh Leagues (±$3 500) y(uti, Leagurs (±$35I I) The Recreation Department has been very pleased with participation in our NFL FL kG Football League flus program was first offered back in 2008 and in 2013, a total of 280 children participated in the league The per person fee charged by the NFL for jerseys and equipment increased by $5 00 on July 1 2013 so the recommended registration fee for 2014 will be $90 00 $5.) which will generate an additional 51 400 The last fee increa3e for the Winter Basketball programs was in 2011 Next winter, the recommended fees for these programs will increase by $5 00 per person. This recommended increase will offset the increase in supplies, school custodian fees and projected increases in the minimum wage for seasonal staff. The estimated increase in revenue is 52 100 idult g 1.0 eS The Adult Co-Ed Softball League fee and the Moms on the Mound fee will remain the same for 2014 I recommend the Men s Summer Basketball League fee decrease by $50 00 per team in an attempt to get this league back up and running again as the last year that it was offered was 2011 Golf Co 1,rse (+$50,000) The largest single program of the Recreation Enterprise Fund is the golf course It has not seen a fee increase since 2011, although expenses to operate contunie to rise Bill Harrison, President of 4 NCW, Fogland Gilt Corporation, has recommended a tee increase effective at the start of the 2014 golf sason The golf tee request is for $1 00 per round and $2 00 per electric golf cart. which N V ill generate approximately $50,000 The rounds of golf played over the past Cow years have averaged 35,000 rounds per year In 2009 we bcgan to offer a loyalty player discount card and offering a re-play Monday—Thursday between 11 UOam 2 00pm. This year I am proposing to continue to offer special programdiscounts During slow periods, with the approval of the Director of Recreation. Nev, England Golf Corporation will advertise discounts through various outlets including ocial media websites For example we may Wei a$5 00 discount in March to kick-start the season or in thc middle of the summer on a slow hot day advertise a discount for a 3-hour period As long as the weather cooperates, I ceniam optimistic for the 2014 golf season. The course is in excellent condition it n• in a great location and it is very affordable even vith the fee increases The recommended increases are as follows Resident 9 Holes (M-F) $19 00 Resident 9 Holes RID (M-TH before 3 pm) $16 00 Resident 9 Hole (Weekend) $21 00 Non Resident 9 Holes(M F) $22 00 Non Resident 9 Holes Junior/Senior(M-TH before 3 pm) $18 00 Non Resident 9 Hole (Weekend) $24 00 Golf Cart Rental $18 00 IIdllirields and nay (+$40,000) One of the most time consuming and challenging tasks for staff is administrative field permitting Includmg schools we permit approximately 50 000 hours to youth and adults each year and everyone wants priority We try -very hard to be fair, but Lexington schools and youth organizations continue to have priority for permits If approl,cc] the increase will go into effect after July 2014 The recommended field permit fees are as follows 0 Lincoln Park (+$20,000) o Tier One no change o Tier Iwo (95% residency) $5 00 increase per hour o Tier Three (60%H-residency) - $10 00 per hour increase o Tier Four (under 60% residency) - $1.0 00 increase per hour o Fier hve (private clinic and/or camp) - $500 increase per field per week/$1,000 increase for all 3 fields o Tier Five (tournament) $300 pr day increase for Lexington youth sports organizations and $,)OO per da increase for all other organizations. ) Natural Grass Fields (+$15,500) o Tier One - no change o Tier Two Youth - $2 00 increase in the per participant fee o Tier Iwo A dult/One Time Use - $5 00 per hour increase o Tier Three - $5 00 per hour increase :Fier Four S5 00 per hour increase o Tier Five (private clinic and/or camp) $150 per field increase per week renter # 1 Baseball Light/Field A.cluannstrativc Fees (±$4,000) o Tier One through Tier Five - $1.) 00 per hour increase (baseball lights fee) o Tier Three through Tier Five - $10 00 increase (field administrative fee) • Centel # 2 Softball Field Adranustraiive Fees (+$500) o fier Three through I ier Four - $10 00 increase (field administrative fee) In recent jears, the cost of capital improvement projects, combined with the increase in our indirect costs and administrative fees., has resulted in the retained earnings balance in the Recreation Enterprise Fund to slowly decrease It is important to maintain a healthy Enterprise Fund in planning for the future Fire synthetic turf replacement project at Lincoln Park is a three phase project with Phase 1 being approved for V(2014 and Phase 2 and Phase 3 will bc proposed for FY2015 and F Y2016 respectively The synthetic turf is not eligible for CPA funding, meaning that along with the tax levy the Enterprise Fund will pay for portion of the turf cost. Enterprise Fund money wifl also be allotted towards capital improvement projects at Pine Meadows over the next five years Between FY2012 and FY2013 alone the retained earnings in the Recreation Enterprise Fund decreased by more than $223 000 In wrapping up 1 believe it is important for all residents to have the opportunity to participate in municipal recreation programs Lexington Recreation offers financial assistance to families that are in financial need Last year the department provided 35 families with 77 individual program scholarships families for a total of S5.208 50 Our goal is to provide a quality service at an affordable price while remaining i ompetitive in the market and ens Ting the financial stability of the Recreation Finer-prise Fund I behel.e the recommended fee increases are sufficient to support the Recreation F f2015 operating budget If you have any questions. please feel free to give me a call I would be happ), to sit clown with you and review, the fee increases in more details Thank you for your continued support 6 BACK UP INf OR-NIATIUN based on.FY2013 performan( e measurements ($223,600) of indirect 0na0yrmentJ to the general fnamxd, of Ahmmh $100,,"000 is to Public Works and $123,601 is towards empl oyee insurance/henefits aam 00 other mndu.:eet co Is charged tomo the departs: ent hi, the toTiyn for. spm vices provided. Additiooaalb the IIepartmmment paid $113Iu1,0000I ts+wafld the 11 illaeshi Par],aaid Valley Tendebt I believe it is im 0l portu swt for all residents to ha -e the appor°talummm,ty to participate in nionmmia°ipa�. recre;ition.prsgrammm;, Lexington 1 ecreation offer, financial assistance to families that are in amecd. Last year, CIe departlllamentprsvm'ded 35 families with 77 hal nividual program 00qclmolar hips ($5,208 50) 1 \,c mmaatia. stimated increased revenue $32,18S (20% admmtm) F\ 2013 Income $332,719 .30 li Y 1115 budgeted expenses $273,764 55 '/21115 Administrative Fee $133,061 00 (20%) Chemicals and cleaning '--u:ppliN!,s way up mord, water/seirvex, and facility and egnipment repairs are or0w In this proposal the seasonal swim tag fees will increase for calendar year 2014 Seasonal Swim Tags Estimated increased revenue $32,13.) effective 2014 ast fee increase was in 2111 The current fee proposal recommends increasing the sea,,onn SIN Ifni tag fees fon resider'ats alLad nun resieD•0cts in 2014 imm7aplemm eutiaug new non-resident individual tags this season. No incre"lse for seniors 10r re0 lacemmment tags Non-Resident Family Tag fee to $375 00 (-1- $10 00), Non Resident Individual Tag fee of $150 00, Resident Family Tag fee to $225 00 (+$25 00), i?esident Individual lag (ages 3 61) $75 00 (+$10 00) cmaly a I UeSt ,{��s No (hange In 2009 we c.0pped the resident daily fee filer fawn'dies at $2o 00 and the non-resident family fees (mild 0'es only) at $24, 00 G II II I °VII II II�II 'I II 1! 0011 I i II 1.0.0 II III I �� !,01„ II 11111 10„ I' a II „� !IIII V II II III' Estimated l'[�essons increasedrevenueevenuc $200 00 (Lifeguard Training o a fly) 0 lore mm ere,se if$25.00 per persoi0 offsets increased materials and staff costs tIIll II!I ZING, puu II'll'!I „ll,it dill x1111 9 'VII um a II Ill 7 jatth, IFAinknel iv creed repenne $4,900 (8% adnini) (5869 Mutt Lessons„$s2 425 for Youth Lessons, tennis IDs) Ikhoruhhie 562,140 17 F\'2015 budgeted expeoses 546,3114 82 FY2015 AdministrAive Fee (!:S,1,224 40 (8%) hi DI h", I am recommending an increase of$3 00 per session las spring, summer and fall Youth Tennis A-ssons and Summer Tenms Clinic and a $10 00 per session fee for all Adult (6 week) lessons The increase will help offset the nominal increase in hourly rate for instructors & increased supply costs and our annual court.maintenance program m r 0 m mmm ,,h HoD HI am also recommending that the fee for Tennis ID cards increase by 510 00 per person for residents under 62 and $10 00 for seniors 3 SIIIIMINT amps and t i'stynated increased revenue°. $6 710 (17% admin) FY2013 I3come $256,004 ...)8 FV2DI15 budgeted expenses 5204,918.17 F\ 2015 administrative fee $79,836 60 (12%) Prhsh hose a 5.5SO increAse f.'r liscover the Fun (all da ) and $5 00 increase for Teddy Shear (112 ihlay program, subject ti change based cri the format of the program) The Min ihternan sh hh Nis clinics Swill iucrease by 510 00 cHi,e,b week The covers the projected increase in minimum wage for seasonal staff as well as increased costs for supplies and equipment, In addition to programs I mentioned run by recreation staff. we contract some services to pm ate vendors The fees charged for vendor classes and clinics is based on a per person amount charged by the N'endor plus the admirn,trative fee 4 Adult hhlh Youth Lcguc . Estimated increased revenue $3,705 )1, 2015 Adult League A,i'! 4iiiistrative fee $13,306.10 (2%) 2015 Yonth League h Ads,hinistrative Fee 579,836 60 (12%) F 2013 Incorite $87,87.1 75 (577,118 75 yhtuth leag es, $10,757 ah hit leagues) S FY2013 b dgeted expenses $50,..)00 ($44,4150'vouth leagues $6,050, adult le„ g .,,es) Ft/201.5 Administrative: Fee $t3,112.70 ($79, 36 60 youfii! 1/%, $13,306 1 adult 2%) Yoih ,Leogyeg EStifnUted there red revenae $3 705 716 kids registered III he fees ful the inter 1611'asketball progral,as were increased in 2011 In 2108, the 11,11:ecreation licpartment ceded operation of the In-Town Fall Soccer program Ii LUSC SLArted offering the NFL FLAG Fon Leagne e recommend ;m increase if$5 00 for y"uth leag e fees Fall NFL FLAG Football League - $80 $90 • Winter Youth Basketball Clime - - $105 P Winter In Town Basketball League - $155 - $165 • Winter High School Basketball League $130 - $140 Mkt licinttlffri timated there red revenue $0 411 adults reGisterei S Field Permit Fees Estimated increased revenue approximately $42,725 (see attached) (12% admin) $20,165 a Lincoln and $ 2 560 (c-„/ Grass fields FY2013 Income $225,961 1111 FY2015 bwigeted Pxpenses $42,294 plus $100,000 Lincoln Park debt- FI/111115 Adr iinistrative fee 579$36 60 (12%) The Reereation Department pays $100 000 annually on the debt for the synthetic turf field project that was completed at lincoln Park. Therefore, we are proposing that the lees to use the 3 multi-purpose fields at Lincoln Park increase in an attempt to break-even. Our goal is for the. field permit revenue collected for using Lincoln to be equal to the expenditures and debt attributed to the facility Sallee the payment of the debt began, this account has run a deficit The Department has iun a deficit-for the baseball lights at Center#1 since at least 2009, so that is the reasoning for the increases of the baseball lights fee and field administrative fee at Center#1 Increase broken down r ark Sy N Odic Turf Fields $2$ 165 Natural Grass r kids $22 560 (intelui es 541,Z20 adinin fee increase) Youth rip fee 1999 2003, ,1111 2118 Fl „ 2011 „11 2014 9 6 PIM M.e 4dOil EStinkated increased revenue ,S50 000. (19% admin) He last inereAsed in 2011 (based on "'!"Aseal year) roposed fees are FY7013 • Resident 9 IC ties Mon,—Fri - $19 .yI.II111,111111 • Ir'esident 9 Holes junior/senior 1V1,:, 11„ — <3 - $16 II ,' Resident 9 Holes weekend - $21 h hi;II m • Na resident tin — - $22 1r IH • 74,,,n-resiient jIlmiorisentor on, — II <3 = $18 Non-resident 1.1,,vkenl - $24 1, 1, 1.1h 'H' (7°,,,.rtkental $18 II11 , ( Ilver age 73 (tiy $8 00 (half of regular cart rental) 1! h U h °THE II! g' Continue to have limited hours at the Old Res during the first 2-3 weeks of the season The Res would open on Saturday, May 31st and during the weeks of June 2I'd, June 9th, and June 16th the Res would be open on weekdays from 12 00 5 00pm (and 10 30am-7 OOpm on weekends) If the weather was such as to warrant opening the fa( any staff would be available and assigned accordingly Actually charge a $1.0 fee to transfer from one activity to another or one week to another (ie bin e this policy but have been very flevible with it) • Turning the tennis lights off on weekends when there are no reservation,would save some money in electrical costs If the lights are not on and people are told why they might make reservations for the lighted courts This would generate income Increased I evenne (..enerated (estimated) Aquatics 5 32,185 Tenni, $ 4,900 Camups °I if.bilks $ 6,710 Adult & Youth Leagues,. $ 3,705 4dult Gyin ,700 Field Permit Fees $ 42,725 l'ine Meadows ,$ 50 000, $141,925 ,'",,13/ goal is it pinto,ide a u4iiy service it an affixaffiraiie price while re4aaitting competiti,,,e in the market and eurmg fl ancial stabili If the j!'ecreatio Enterprise FuL ,.. .,_..„- , 1„,..„e,,,:in g On ilk'Cr. tili:1;ii•ii Fii.:,, ,i'::. '',;;C ii li e(Julie 0.75 , 1 fl 0717 5 I:,1 1 Recommendation to the Recreation Committee on 1/15/14 1 Program ,,.'iret 1 Specific Program 1 2010 1 2011 I 2012 1 2013 I 2014 quatics Non-Residentfamily Tag $350 00 $365 00 $36500, $365 001 $375 001 Non-Resident Individual Tag n/a n/a n/a n/a $150 00 Resident Family Tag $190 00 $200 00 $200 00 $200 00 $225 00 Resident Adult Tag $1000 n/a n/a lila n/a1 1 Resident Child Tag(up to 18) $50 00 n/a n/a n/a n/a1 1 Resident Individual Swim Tag n/a $60 00 $6000 $60 00 $75 001 Resident Senior Tag $50 00 $50 001 $50 00 $50 00 $50 00 Replacement tag $15 00 $25 001 $25 00 $25 00 $25 00 Daily admission Youth/Adult 55 00 $5 00 $5 00 $5 00 $5 00 Non-resident Daily-Old Res $6 00 $6 00 $600 $6.00 $6 00 Swim Lesson Youth $40 00-550 00 $40 00 $40 00 $40 DO $40 00 Swim Lesson Adult $50 00 $50 001 $50 00 $50 00 $45 00 "Tennis Youth Lessons 1 555 00 $30-$75 $30-$75 $30-$75 $35-$801 Adult Lessons $70 00 $80 00 $80 00 $80 00 $85 U01 Tennis ID Cards $40 00 $50 00 $50 00 $50 00 $60 001 Tennis ID Cards-Senior $30 00 $35 00 $35 00 $35 00 $45 001 Tennis ID Cards-Non Resident n/a $10000 $100 00 $100 00 $10000 Reservations-hr/w/ID free free free free free Reservatlons-hr/w/ID-lights $10 00 $10 00 $10 001 $10 00 $10 001 Reservations-hr/no ID $5 00 $10 00 $10 00 $10 00 $10 001 Reservations-hr/no ID-lights $15 00 $20 001 $20 00 $20 00 $20 001 Summer Crampo Discover the Fun I. $210 00 5200-$225 $200-$225 $200-$2251 $20-, -$2301 Teddy Bear per week $100 CD $90-$100 590-5100 $90-$1001 $95-$125 Minuteman Sports Clinics $90 00 $90 00-$170 $90 00-$170 $90 00-$1701 $100 -$170 Adult Gym Resident Annual Gym/FH Pass I $75 00 $75 00 $75 00 $75 00 $95 001 NR Annual Gym/FH Pass $95 00 $95 00 $95 00 $95 00i $115 001 Resident Evening Fli Pass $50 00 $50 DO $50 00 550 00 $60 00 Non Resident Evening FH Pass $75 00 575 00 $75 00. $7500 $85.00 Daily admission Res/NR $3 00-$5 00 $3 00-55 00 $3 00-$5 00 $3.00-$5 00 $3 00-55 00} Aduit Leagues Co-Ed Softball $450 00 $450 00 $450 00 $450 001 $450 001 Men's Summer Basketball $450 00 $450 00 $450 00. $450 001 $400 001 fouth Leagues Fall Soccer n/a n/al n/a n/a n/a Fall Flag Football $70 00 $75-$85 $75-$85 $75-$85 $80-$90 1VVinter Youth Basketball Clinic $85 00 $90 $100 $90-$100 $90-$100 $95-$105 Winter In-Town Basketball League $145 00 $150 $16.01 $150-5160 $150-$160 $155-$165 Winter High School Basketball League! $100-$110 $125-$1351 $125-$135 $125-$135 $130 -$140 'Pine Meadows* Res.Golf ID Card 2wk tee time $10 00 $1000 $10 00 $10 00 $10 OGA 1 Resident 9 holes M-F $1700 518 00 518 00 $18 00 $19 001 I Resident 9 holes senior M-TH<3 $1400 $15 00 $15 00 $15 00 $16 001 Resident 9 holes Weekend $19 00 $20 00 $20 00 $20 00 $21.001 Non es M-F $20 00 $21 00 $21 CO $21 00 $22.001 Non res Senior 11/1-Th before 3 $16 00 $17 00 $17 00 $17 00 $18 001 Non res Weekend $22.00 $23 00 $23 DO $23 00 $24 00 1 'Golf Cart Rental 9 holes $1500 $16 00 $16 00 $16 00 $18 00 1Field Permits I 1 1 Ballfield Permits-In 2003 the Recreation Department instituted a"Tier System"for assessing field permit rates. Where two daily fees are listed for adult gym,resident fee is shown first. irly fee/late fee *With permission from the Director of Recreation NE Golf will he allowed to offer periodic"specials" during slow non-peak times Presented to the Recreation Committee on 1115/14. i 14 gil)n Re,',1 19 7 j t i F e cn::ci ,,Lack,116,t Ceen.F Fee Progr.t m A re a ?01 0 2.1 1 201,.,. 2013 2014 Res Golf IDCard 2wktee time $10 00 $10 CO $10 00 $10 00 $10 00 Resident 9 holes M-F $17 00 $18 00 $18 00 $18 00 $1300 Resident 9 holes senior M-TH <3 $14 00 $15 00 $15 00 $15 00 $1600 Resident 9 holes Weekend $19 00 $20 00 $20 00 $20 00 $21 00 Non res M-F $20 00 $21 00 $21 00 $21 00 $22.00 Non res Senior M-Th before 3 $16 00 $17 00 $17 00 $17 00 $18 00 Non res Weekend $22.00 $23 00 $23 00 $23 00 $24.00 Goff Carts Golf Cart Rental 9 holes $1500 $16 00 $16 00 $16 00 $18.001 Golf Cart Rental(9)Over age 73 single rider $10 00 $10 00 $10 00 $10 00 $11 00 IIIIISCi iunt Cards-Monday-Thursday before 3 00 loyalty prograi Discount Card Resident($19) $153 00 $162 00 $162.00 $162.00 $171.00 Discount Card Resident Jr/Si.($16) $126 00 $135 00 $135 00 $135 00 $144 00 Discount Card Non-Resident($22) $180 00 $189 00 $189 00 $189 00 $198.00 Discount Card Non-Resident Jr/Sr($18) $14400 $153 DO $153 00 $153 00 $162.00 I epllay Program Monday-Thursday 11.00-3.00 Greens Fee I $1000 S1000 $1000 $1000 $1000 Golf Cart 1 $10 00 $10 00 $10 00 $10 00 $10 00 IlIktner Family Golf $9 00 $10 00 $10 00 $10 00 $11 00 Senior League COA Regular Leagues $20 00 821 00 $21 00 $21 00 $22.00 Lexington Recreation Field Permit Fee Schedule Administrative Fees: These fees apply to all Town grass fields. Use of the Center 1 lights, the Center 2 lights and the 3 multi-purpose in-filled synthetic turf fields at Lincoln Park is subject to additional fees. Recommended Fee Increase to Recreation Committee 1/15/14 Fees are based on one-hour reservations unless otherwise noted 1 cath AduA League* Center 1 Center 2 Lincoln Park Lincoln, Par{ Permit Permit Blanket Fees Lights& Lights& Youth Adult Non-Lighted Non-Lignted lion- Perms Fee Perm-+Fee Lighted Tier 1 No Charge No Charge N.A $25 00 per No Charge No Charge. hour light fee Lexington Recreation and Publie School Programs iwas$50 00 T 1 ) Tier 2 No Charge N-A. $25 00 per N, A with 020.05) hour light fee (was 02510) 95% :if participants are Lexingtonplus plus Residents. (Includes Lexington based outh Sports Organisations and single use one day permits) («as$r,an Except Except* Tier 3 $250 00 per team $25 00 per 60%and over Lexington Residents f was$30 CO i (was$30 00) —20 games = plus hour light fee (was 360 06) t vcas 360 001 $3()0{}t)per team plus (Includes 'loud]and Adult Sports >20 games Leagues and Teams) iadman fee was (admin lee was $30.06 Tier''_-5 i $30 00 Tier s-5) Tier 4 $300 00 per team - $30 00 per Under 60% Lexington residents tea:$45 CO) (was$45.00) _20 games plus hour light fee (was svo 06) Iwas 390 05) $350 00 per team plus _20 games (was$60 00 r Tier5 -- N.A $50 00 per t«as$)650 60) «as 5t.050 oo( plus hour light fee Private Clinics.Camps and plus Tournaments p Weekend bourn. Weekend bourn LYSO- (was$'5 00 Others= * Only existing grandfathered Lexington-based adu t leagues qualify for the blanket permit fees. **Youth organizations paying a per person fee will not pay an additional administrative fee. NOTE. Field fees are for a one-hour reservation unless otherwise noted The Administrative Fee is charged to the lighted fields only one time per evening pet organization (reservations from 6.00-10:30 P M ) tier 5 Use/Fees are 8 A M - 4 P M Monday through Friday per field Weekend fee at Lincoln is for the 3 synthetic turf fields from 8 A.M - 8 P M Private camps and tournaments may be required to rent portable toilets and pay police details and DPW overtime for their event. Private Camps,Clinics.and Tournaments. A non-refundable deposit of$100 per field is due when the field permit application is submitted Full payment must be received at least 30 days before the date of the event. If the event is cancelled a efund will be issued depending on the amount of notification given to the Recreation Department prior to the event: 6 0-30 days. No Refund ® 30-60 days. 50% Refund (excluding non-refundable deposit) O 60 or more days.Full Refund (excluding non-refundable deposit) \p0„ . MOR.k^4:., ©o- 1775 c. APgl�la"' MEMORANJ)UM TO Karen Simmons, Director of Recreation FROM Sheila Butts SATE 114/14 SUBJII.CT Munroe Playground Equipment 1 am attaching for your information pictures of the playground equipment at the Munroe Playground located oft the parking lot at the Munroe Center for the Arts on Massachusetts Avenue Also attached arc copies of earlier reports about the equipment at Munroc and the recommendation for removal The current equipment at the site consists of a Playbooster Type Playground System, with a poly slide chain ladder corkscrew climber, deck, step climber to deck and a pipe wall This structure was purchased and installed in 1989 Also on site, is a two-bay swing set with four belt swings, a sand digger and an eight to ten foot high set of monkey bars The surfacing is sand under and around all equipment. At one point there was a second smaller swing set with bucket swings, but this was removed due to it close proximity to a chain link fence Due to current playground safety regulations the age of the equipment,the non-accessible non-compliant surfacing materials, and the general condition of the equipment. T am recommending that all equipment at the site be removed, The possible exception would be the swing set If the Munroe Center expressed interest in funding the purchase of a. new swing set in the near future, I would amend the recommendation to allow the current swing set to remain until a newer set could be purchased and installed with appropriate safety surfacing, with an accessible path to the swings I met briefly with Dave Pinsonneault, Public Works Director of Operations on this, and he is in agreement with my recommendation 1 am also sending Chris Filadoro Superintendent of Public Grounds, an email with my recommendations,requesting removal of equipment as soon as possible, once final approval has been granted by you and the Recreation Committee, if necessary Prior to removal of the equipment, I will contact the Executive Director of the Munroe Center to advise her of the safety issues with the equipment and the scheduled removal. I will also ask if the Munroe Center would he interested in funding the purchase of a new swing set. 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Shcdm0oT� Sent Moodo} September 10 2011313PM To Christopher F/|ndoro Co Karen Simmons Dmvid9iosoumruuli S/^bjmut Monroe P|nvgnomodrocnoomondui/no Dear Chris, I had the opportunity to do a eimp|e, cursory inspection of the existing playground & structure at the Monroe Playground, behind the Monroe Center for the Arts last week (September 5) The newest equipment onsite was installed in 1989 It is a Play Booster System by Landscape Structures and when initially installed included a tire swing attached to a 42' deck, with a 40 single poly slide, chain ladder, corkscrew climbersteps and bubble wall with steering wheel, and pipe wall Other equipment onsite include a two bay swing set with 4 belt swings, a sand digger and a 6- 7' high, 10' long set of monkey bars The surfacing is sand and the equipment and surfacing was never ADA compliant. I have found no record of when the monkey bars or swing set were installed however an educated guess would be the 1970's or earlier The tire swing has been removed but the swing frame apparatus is still there attached to the deck. In August, 2001 a 5 year old from Bedford fell from the monkey bars and fractured her arm In early September 2001, Dave P and I looked at the equipment onsite There was nothing substantially or structurally wrong with the equipment, although there was obvious wear and tear caused by weather and use Then as now there was a need for new or additional surfacing materials The structure is designed for children age 2 - 5 but there is no signage specifying this The monkey bars were not and are appropriate for the age of children who would currently use the site, although with proper attentionassistance and supervision it is possible for a younger child to use such equipment safely Since 2001 nothing has been done to upgrade the existing equipment, The park itself is used sporadically when there are t- ball games or by young participants at Monroe center for the arts I personally have never seen anyone using the equipment or swings The Play goostersyutem is structurally sound, however the steps, chain ladder and deck surfacing are word and coming off the metal causing it to be slippery and unsafe The footings under the structure and monkey bars are exposed The sand digger does not work very well and could cause an injury if a child used it improperly The use zone around the main play area is not within code, the surfacing is not compliant with fall height or ADA rules My recommendation is to remove the Play Booster equipment, monkey bars and sand digger At this point I would not recommend replacing the equipment I would however recommend that the swing set be retained and that at least 2 of the belt swings be replaced with two bucket swings 1 would further recommend that some consideration be given in the fLiture to replacing the swing set with a nmwer, more compliant set, and that this be installed closer to the parking lot to allow better access and enlarge the use zone in front of and behind the swings do not see this as an immediate need When and if the final decision is made on the removal of this equipment I believe that we should make a courtesy notification to the Monroe Center for the Arts I am happy to meet with you on this recommendation Sincerely, Sheila ��� �� �mm= v"^m, Assistant Recreation Director Town of Lexington 1625 Massachusetts Avenue Lexington, MA 02420 (781) 862-0500 ext262 OFFICE (781) 861-2747 FAX Will //WWII lf,X10PItOwxxnx* �9y, When writing or responding please be aware that the Massachusetts Secretary of State has determined that most email is a public record and, therefore may not be kept confidential fi{c.//(] \Po,ksZL9luy8roundo\MurnoeCrntcr\Monroeylo)grouodrcco/zzroendmTiVu.2Ul2bbn 1/14/2014 Munroe Center for the Arts Playground 'Equipment JRetoi.-t I met Dave Pinsonneault at the Munroe Center for the Arts Playground at 10 30 a m Monday September 17 2001 to look at the existing equipment. IP The play equipment is bordered on three sides by 1Nooden berm at ground level The surfacing is sand There are two swing sets one landscape Structures modular component, one set of monkey bars, and a small sand digger piece of equipment. The monkey bars are located approximately 4 5' inside the wooden berm closest to the parking lot They are approximately 7? — 80" high and about 10— 12 feet long Structurally the monkey bars are sound. Neither Dave nor l noted any defects in the actual piece of equipment The Landscape Structures piece consists of one octagonal platform about 42 high There is one set of steps and a flexible climber to access the platform, in addition to a slide On the platform there is a bubble panel and steering wheel for children to use The platform also attaches to posts and cross bar which formerly held a tire swing The tire and chains have been removed. The posts. cross bar and turning mechanism still remain. but are scheduled to be removed by a Parks Crew One swing set has two tot swings in each bay the second swing set has two belt swings in each bay the sand crane digger is located between one end of the monkey bars and the former tire swing The equipment— in general r is good condition. It is evident from the lack of sand dispersal around the swings and at the bottom of the slide that the equipment does not get constant use In the 30 minutes Dave and I were at Munroe we saw one mother with a 2 year old arrive at the park. The play structure is designed (with the exception of the tire swing) for children ages ? — 5 years old. It is apparent that the monkey bars and swings were among the original pieces of equipment at the site fhc Landscape Structures piece and the sand digger were added at a later date although they were probably installed in the 1980 s Dae indicated that inspections are done monthly He is forwarding copies of all playground inspections to me General comments Monkey bars of the size currently existing at Munroe may not be appropriate for young children Use of this type of equipment requires mobility coordination and upper body strength that are often not present in 5 Near'old children If children this age use this type of equipment it does require some ascAstance and supen,ision b), an adult • While sand is an accepted safety surfacing, and there is evident.i of adequate !e\els of surfacing under and around the equipmmt, it does not provide the cushion that is affected b FIBAR or poured surfaces There are currentk, no signs at the site specifying the appropriate age or rules for user • Because of the age of the equipment the use zones are not adequate Change in the use zones will require removal of some pieces of equipment