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HomeMy WebLinkAbout2014-03-11-CEC-min •'p)c PAORM1kr,AO LL n Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting March 11, 2014 A9flIL V$' <4^YING'T), Location and Time Town Office Building, Parker Room (G15), 8.00 A.M Members Present Jill Hai, Chair, David Kanter, Vice-Chair, Bill Hurley, Wendy Manz Member Absent Beth Masterman Others Present None Documents Presented • Notice of Public Meeting/Agenda for CEC Meeting, March 11, 2014 • Draft #4 CEC Report to 2014 Annual Town Meeting (ATM) & March 24, 2014, Special Town Meeting (STM) (distributed electronically very early yesterday) • Draft Minutes of the CEC Meeting, March 4, 2014 (distributed electronically March 5, 2014) Call to Order Ms Hai called the meeting to order at 8 10 A.M Continued Discussion of the Fiscal Years 2015-2019 Capital Program considering the FY2015 Recommended Budget and Financing Plan (the "Brown Book) including any later information on Specific Projects Mr Kanter provided the Committee with information on what happened at the Board of Selectmen's meeting the previous evening with regard to matters affecting the content of the Committee's report to the upcoming Town Meetings and the Committee's operations Those included The Board voted to approve the Lexington Housing Assistance Board (LexHAB) proposal for the affordable housing, at what had been the Busa Farm property purchased by the Town, being two buildings, each with 3 units The Ad hoc Community Center Advisory Committee made a presentation regarding (primarily) the recommended enhanced heating, ventilating, and air-conditioning (HVAC) system to be included in the Phase 1 build-out of the property purchased by the Town off Marrett Road for a Community Center That was followed by a presentation by Mr Addelson, Assistant Town Manager for Finance, of his financial model that shows that the Community Preservation Fund can accommodate that project along with the others currently contemplated The Board then voted to support the recommended built-out. The Board also approved its Remote Participation Policy thereby enabling, but not requiring, the Chair of any Town board, committee, or commission to allow that manner of participation, however, one of many State requirements is that there must still be a quorum present at the posted meeting location Continued Discussion of the Committee's Report to the 2014 ATM and the accompanying March 24, 2014, STM Mr Kanter led the Committee through the Draft #4 of that report. As all the members had general agreement with the text and approach of that draft, the discussion focused on Mr Kanter's embedded Comments in which he had identified where he believed additional Page 1 of 2 Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting March 11, 2014 information is need (mostly to fill in the blanks he left in the text), to explain some changes, raised questions about what text and tone the Committee wanted, etc In each case, if the ensuing discussion didn't resolve an open item, a member accepted responsibility for promptly providing Mr Kanter with the additional input needed to do so In no case did the Committee find that what was left to be resolved was material to any of the positions held by the Committee The Committee then individually addressed each Article/sub-Article in its form and content in the report. All the votes were unanimous to recommend approval except for Article 8(a) (39 Marrett Road—Community Center Renovation—Sidewalk Construction) Unanimous for "Pending, Article 8(b) (Visitor Center—Design Phase) Unanimous for "Pending", Article 10(g) (Massachusetts Avenue Intersections Improvements and Easements) Unanimous for approval if the State indicates it will provide construction funding soon and unanimous for Indefinite Postponement (IP) if such indication is not made by the State, Article 10(1) (Traffic Island Renovation) 3-1 for disapproval (Mr Hurley voting no and he will provide text to enter in the write-up explaining his position), Article 14(d) (Schools Repairs/Replacement/Upgrades) 3-1 (Mr Kanter voting no and he had already provided text in the write-up explaining his position), Article 14(k) (Fire Headquarters Design Unanimous for IP, and Article 18 (Appropriate to Stabilization Fund) Unanimous for IP Mr Kanter then led the Committee through the consideration of what alterations should be applied to the Town's FY2016—FY2019 Capital Plan in order to construct what would be in the Committee's 5-Year Capital Plan in its report. When that was completed, where needed, members agreed to gather the information needed to further describe the entries that the Committee had decided to adjust or include A Motion was made and seconded that the Committee approve the Draft #4 with the changes made at this meeting and authorize Mr Kanter, working with Ms Hai, to make further editorial and data entries (e g , build the still-missing tables which summarized the information, enter what had been provided later to fill in the blanks or address actions in the Comments, etc ) that do not have any substantial effect on the Committee's positions as stated through this meeting Vote 4-0 Member Concerns and Liaison Reports None further Approval of Minutes Mr Kanter identified two changes that Ms Hai requested be made to the Draft Minutes of the CEC Meeting, March 4, 2014 A Motion was made and seconded to approve those Minutes with those changes Vote 3-0-1 (Ms. Manz abstained as she was not present at that meeting) Adjourn A Motion was made and seconded at 11 .07 A.M to adjourn Vote 4-0 These Minutes were approved by the CEC at its meeting on March 13, 2014 Page 2 of 2