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Minutes of the
Lexington Capital Expenditures Committee (CEC) Meeting
March 11, 2014
Location and Time: Town Office Building, Parker Room (G15), 8:00 ..
AM
Members Present: Jill Hai, ChairDavid Kanter, Vice-Chair; Bill Hurley; Wendy Manz
;
Member Absent: Beth Masterman
Others Present: None
Documents Presented:
Notice of Public Meeting/Agenda for CEC Meeting, March 11, 2014
Draft #4 CEC Report to 2014 Annual Town Meeting (ATM) & March 24, 2014,
Special Town Meeting (STM) (distributed electronically very early yesterday)
Draft Minutes of the CEC Meeting, March 4, 2014 (distributed electronically
March 5, 2014)
Call to Order: Ms. Hai called the meeting to order at 8:10 ..
AM
Continued Discussion of the Fiscal Years 2015Ã2019 Capital Program considering
the FY2015 Recommended Budget and Financing Plan (the ÅBrown Book) including
any later information on Specific Projects
Mr. Kanter provided the Committee with information on what happened at the Board of
SelectmenÈs meeting the previous evening with regard to matters affecting the content of
the CommitteeÈs report to the upcoming Town Meetings and the CommitteeÈs operations.
Those included:
The Board voted to approve the Lexington Housing Assistance Board (LexHAB)
proposal for the affordable housing, at what had been the Busa Farm property purchased
by the Town, being two buildings, each with 3 units.
The Ad hoc Community Center Advisory Committee made a presentation regarding
(primarily) the recommended enhanced heating, ventilating, and air-conditioning (HVAC)
system to be included in the Phase 1 build-out of the property purchased by the Town off
Marrett Road for a Community Center. That was followed by a presentation by
Mr. Addelson, Assistant Town Manager for Finance, of his financial model that shows that
the Community Preservation Fund can accommodate that project along with the others
currently contemplated. The Board then voted to support the recommended built-out.
The Board also approved its Remote Participation Policy thereby enabling, but not
requiring, the Chair of any Town board, committee, or commission to allow that manner of
participation; however, one of many State requirements is that there must still be a quorum
present at the posted meeting location.
Continued Discussion of the CommitteeÈs Report to the 2014 ATM and the
accompanying March 24, 2014, STM
Mr. Kanter led the Committee through the Draft #4 of that report. As all the members had
general agreement with the text and approach of that draft, the discussion focused on
Mr. KanterÈs embedded Comments in which he had identified where he believed additional
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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting
March 11, 2014
information is need (mostly to fill in the blanks he left in the text), to explain some changes,
raised questions about what text and tone the Committee wanted, etc. In each case, if the
ensuing discussion didnÈt resolve an open item, a member accepted responsibility for
promptly providing Mr. Kanter with the additional input needed to do so. In no case did the
Committee find that what was left to be resolved was material to any of the positions held
by the Committee.
The Committee then individually addressed each Article/sub-Article in its form and content
in the report. All the votes were unanimous to recommend approval except for:
Article 8(a) (39 Marrett RoadÄCommunity Center RenovationÄSidewalk
Construction): Unanimous for ÅPending;
Article 8(b) (Visitor CenterÄDesign Phase): Unanimous for ÅPendingÆ;
Article 10(g) (Massachusetts Avenue Intersections Improvements and Easements):
Unanimous for approval if the State indicates it will provide construction fundingsoonand
unanimous for Indefinite Postponement (IP) if such indication is not made by the State;
Article 10(l) (Traffic Island Renovation): 3Ã1 for disapproval (Mr. Hurley voting no and
he will provide text to enter in the write-up explaining his position);
Article 14(d) (Schools Repairs/Replacement/Upgrades): 3-1 (Mr. Kanter voting no and
he had already provided text in the write-up explaining his position);
Article 14(k) (Fire Headquarters Design: Unanimous for IP; and
Article 18 (Appropriate to Stabilization Fund): Unanimous for IP.
Mr. Kanter then led the Committee through the consideration of what alterations should be
applied to the TownÈs FY2016ÃFY2019 Capital Plan in order to construct what would be in
the CommitteeÈs 5-Year Capital Plan in its report. When that was completed, where
needed, members agreed to gather the information needed to further describe the entries
that the Committee had decided to adjust or include.
A Motion was made and seconded that the Committee approve the Draft #4 with the
changes made at this meeting and authorize Mr. Kanter, working with Ms. Hai, to make
further editorial and data entries (e.g., build the still-missing tables which summarized the
information; enter what had been provided later to fill in the blanks or address actions in the
Comments; etc.) that do not have any substantial effect on the CommitteeÈs positions as
stated through this meeting. Vote: 4Ã0
Member Concerns and Liaison Reports: None further.
Approval of Minutes:
Mr. Kanter identified two changes that Ms. Hai requested be made to the Draft Minutes of
the CEC Meeting, March 4, 2014. A Motion was made and seconded to approve those
Minutes with those changes. Vote: 3Ã0Ã1 (Ms. Manz abstained as she was not present at
that meeting.)
Adjourn: A Motion was made and seconded at 11:07 .. to adjourn. Vote: 4Ã0
AM
These Minutes were approved by the CEC at its meeting on March 13, 2014.
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