Loading...
HomeMy WebLinkAbout2014-02-12-LHA-min LEXINGTON HOUSING AUTHORITY REGULAR MEETING – FEBRUARY 12, 2014 MINUTES 1.ROLL CALL The meeting was called to order by Vice Chairman, Leo P. McSweeney at 6:00 P.M. MEMBERS PRESENTMEMBERS ABSENTOTHERS PRESENT Leo P. McSweeney Robert D. Peters Steve Keane Nicholas Santosuosso Manette Donovan Weidong Wang Melinda Walker 2.PUBLIC COMMENT Dan McCabe spoke about the Greeley Village tenants association. There was a large turnout for the holiday party and a lot of good food. The association is planning a spring cookout and is in the process of forming a safety committee. 3.MINUTES Approval of Minutes of Regular Meeting of January 8, 2014 Upon motion Melinda Walker and seconded by Nicholas Santosuosso, the Board voted to approve the Minutes of the Regular Meeting of January 8, 2014, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAINABSENT Leo P. McSweeney NONE NONE Robert D. Peters Nicholas Santosuosso Weidong Wang Melinda Walker 4. BILLS & CHECKS Approval of Bills and Checks paid in January 2014 January 2014 667-C/705-2 Check Numbers 7154 and 7155 REVOLVING FUND Check Numbers 12246 through 12318 067-1 & 3 Check Numbers 4193 and 4194 689-C MANAGEMENT Check Number 2193 BEDFORD STREET Check Number 1177 MRVP VOUCHER Check Numbers 2888 through 2893 SECTION 8 Check Numbers 16685 through 16712 Upon a motion by Nicholas Santosuosso and seconded by Weidong Wang, the Board voted to accept the Bills and Checks as presented for January 2014. The roll call vote was as follows: YEASNAYSABSTAIN ABSENT Leo P. McSweeney NONE NONE Robert D. Peters Nicholas Santosuosso Weidong Wang Melinda Walker 5.EXECUTIVE DIRECTOR’S REPORT A.Attorney Manette Donovan: Review of Section 8, VAWA and Cori Policy changes Attorney Manette Donovan was in attendance to review the proposed changes to the LHA Section 8 Plan, VAWA and Cori Policies. She explained in detail preferences, subsidy standards, income verification and disposition of vouchers. As stated in a prior meeting, she is working with a consortium of 5 housing authorities as a group to update policies. HUD sets the regulations and housing authorities enforce them. The proposed updates and changes are available in the office for public comment. This was advertised in the local paper, posted at all town buildings and our 68 Section 8 voucher holders were notified by mail. B.LHA and Parker Financials The Board was given copies of the January Financials for review. Other than being slightly over budget for snow removal, the financials appear to be fine. Upon a motion by Melinda Walker and seconded by Nicholas Santosuosso, the Board voted to accept the January LHA Financials. The roll call vote was as follows: YEASNAYSABSTAIN ABSENT Leo P. McSweeney NONE NONE Robert D. Peters Nicholas Santosuosso Weidong Wang Melinda Walker 2 The Board was given a copy of the Parker Financials for December to review. The Parker Manor Annual Meeting was held 1/15/14. A condo increase of 5% was discussed as well as a Special Assessment in the amount of $2,424.00 to build up reserves. Upon a motion by Weidong Wang and seconded by Nicholas Santosuosso, the Board voted to accept the 5% Parker Manor condo fee increase and the Special Assessment of $2,424.00. The roll call vote was as follows: YEASNAYSABSTAIN ABSENT Leo P. McSweeney NONE NONE Robert D. Peters Nicholas Santosuosso Weidong Wang Melinda Walker Additional items discussed at the Annual Meeting were roof replacement and lead paint in the common areas. LHA is going to proceed with a lead paint risk assessment by a licensed contractor. There is still no signed management contract in place although Steve has brought this up at many meetings. Attorney Jeff Driscoll will also be reviewing the Parker Manor management contract and other documents for the housing authority. Attorney Jeff Driscoll sent a letter to our tenant with the roof leak in unit #111. She has signed the letter and will pay a reduced rent until the roof is repaired. C.Designated Housing Plan The Designated Housing Plan was approved by HUD for another 2 years. LHA has 12 units designated for young disabled at Countryside Village. D.Project updates: CV, VV, GV, Mass Ave The Countryside Village bathroom tub and shower project is on schedule and at substantial completion. Upon a motion by Weidong Wang and seconded by Melinda Walker, the Board voted to approve the Certificate of Substantial Completion for the Countryside Village bathroom tub and shower project. The roll call vote was as follows: YEASNAYSABSTAIN ABSENT Leo P. McSweeney NONE NONE Robert D. Peters Nicholas Santosuosso Weidong Wang Melinda Walker The Countryside Village Generator project is complete. The generator runs rough on startup. The gas company suggested adding a 6” pipe but there is no guarantee that will correct the problem. The total amount for that repair would be $3,770.00 but not guaranteed to correct the problem. The Board discussed this and decided to leave 3 the generator as is. Steve is going into Designer Selection on 2/19/14 for both the Greeley Village New Unit Project and the Vynebrooke Village HILAAP Project to have an architect assigned to these projects. There has been a 12% energy savings at Greeley Village from the insulation and aero gel installation last year per the Wego Wise energy reports. DHCD has assigned Ray Guertin as the architect for the Mass Ave Home Funds Project. Steve will be meeting with him next week. E.DHCD Hazard Grant LHA is in receipt of this hazard grant for tree trimming at Greeley Village and our state family house on Wood Street. There is asphalt repair work that needs to be done at Vynebrooke Village also from this grant. F.Martin Luther King, Jr. Day celebration update There was a large turnout at all three villages that day for the luncheon. Tenants enjoyed the event. Steve had many pictures for the Board. G.DHCD HILAPP Grant Another grant is available but none of our properties qualify. H.Agency, Annual and 5 Year Plan These are available in the office for public review and comment prior to the Annual Meeting in April. This has also been advertised in the local paper. Our architect is working on the required HUD 20 year PNA and ADA 504 Assessments. I.Annual Work Order Review 3232 work orders were completed for the 2013 calendar year. The average turnaround for these is one day. 6.UNFINISHED BUSINESS 7.NEW BUSINESS 8.ADJOURNMENT 7:40 P.M. A true copy attest……………………… Stephen Keane, Executive Director 4