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HomeMy WebLinkAbout2014-01-BOS-min Selectmen’s Meeting January 6, 2014 A regular meeting of the Board of Selectmen was held on Monday, January 6, 2014, at 7:00 p.m. in the Selectmen Meeting Room of the Town Office Building. Chairman Mauger, Mr. Kelley, Mr. Cohen, Mr. Manz and Mr. Pato; Mr. Valente, Town Manager; and Ms. Pease, Executive Clerk, were present. Town Manager Report Mr. Valente reported on two items: 1.Water damage to the Town Office Building because of water damage from a frozen pipe in Recreation, Finance, Assessor and the hall way outside the Town Manager’s offices. Clarke School also had water damage to the Guidance and Administration offices. 2.Thanking the Pubic Works employees who worked 32 hours straight to deal with the snowstorm. The Town Manager also reported that he received several emails from residents thanking the employees for their great work. Mr. Kelley also thanked the Public Works employees for their outstanding work. Dr. Ash also thanked the Public Works employees for their work in getting the schools cleared of snow. He appreciates the information he receives at 4:00 a.m. from public works employees to help make the decision to open schools or not. Approve Request of School Committee – Submit Statement of Interest to MSBA for Hastings School Ms. Coppe, Chairman of the School Committee, reported that the School Committee voted to submit the Statement of Interest to MSBA for Hastings School on December 19, 2013. Dr. Ash, Superintendent of Schools, stated that they want to submit this request to the MSBA for Hastings School, which is the last elementary school to be renovated. They hope the school will qualify for 31-34% reimbursement under category 2 (elimination of existing severe overcrowding). Upon motion duly made and seconded, it was voted 5-0 to authorize Superintendent to submit to the Massachusetts School Building Authority the Statement of Interest dated January 14, 2014, for the Hastings Elementary School located at 7 Crosby Road, Lexington, Massachusetts, 02421 which describes and explains the following deficiencies and the priority category(s) for which the Lexington Public Schools may be invited to apply to the Massachusetts School Building Authority in the future: Selectmen’s Meeting – January 6, 2014 Priorities 2. Elimination of existing severe overcrowding. 5. Replacement, renovation or modernization of school facility systems, such as roofs, windows, boilers, heating and ventilation systems, to increase energy conservation and decrease energy related costs in a school facility. 7. Replacement of or addition to obsolete buildings in order to provide for a full range of programs consistent with state and approved local requirements. and, hereby further specifically acknowledges that by submitting this Statement of Interest, the Massachusetts School Building Authority in no way guarantees the acceptance or the approval of an application, the awarding of a grant or any other funding commitment from the Massachusetts School Building Authority, or commits the Town of Lexington to filing an application for funding with the Massachusetts School Building Authority. Liquor License – Change of Manager for Margaritas Upon motion duly made and seconded, it was voted 5-0 to approve the application reflecting a change of manager and issue an all alcoholic Common Victualler Liquor License to Lexington Mexican Restaurant Group, Inc., d/b/a Tio Juan’s Margaritas Mexican Restaurant, 438 Bedford Street. Selectmen Committees Housing Partnership Board Resignation Upon motion duly made and seconded, it was voted 5-0 to accept the resignation of Suzanne O’Neil from the Housing Partnership Board, effective immediately. Historic Districts Commission Reappointment Upon motion duly made and seconded, it was voted 5-0 to reappoint Robert Warshawer to the Historic Districts Commission as a full member for a term to expire December 31, 2018. Consent Approve Water and Sewer Commitments and Adjustments Upon motion duly made and seconded, it was voted 5-0 to approve the following adjustments: Adjustments of Water and Sewer Charges as recommended by WSAB ($134,675.21) Approve One-Day Liquor License – Historical Society Upon motion duly made and seconded, it was voted 5-0 to approve a one-day liquor license for the Historical Society to serve all alcohol on Saturday, January 11, 2014, from 6:00 p.m. to 8:00 p.m. for a fundraising dinner at the Depot, 13 Depot Square. Selectmen’s Meeting – January 6, 2014 Approve Use of the Battle Green – Martin Luther King Unity Walk Upon motion duly made and seconded, it was voted 5-0 to approve the request of the Lexington CommUNITY Committee for Commemoration of Martin Luther King Day to use the Battle Green and walk along Massachusetts Avenue to Cary Memorial Building on Monday, January 20, 2014, beginning at 10:00 a.m. Accept Monetary Gift for Community Center Upon motion duly made and seconded, it was voted 5-0 to accept the monetary gift from Bob and Elizabeth Pressman to use for furniture in the new Community Center. Request of Greenways Corridor Committee to Join Green Routes Coalition Upon motion duly made and seconded, it was voted 5-0 to approve the request of the Greenways Corridor Committee to join the Green Routes Coalition. Approve Evaluation for Assistant Town Manager for Finance/Comptroller Upon motion duly made and seconded, it was voted 5-0 to approve the Performance Evaluation of the Assistant Town Manager for Finance/Comptroller for the period March 2012 to March 2013. Upon motion duly made and seconded, it was voted 5-0 to adjourn at 7:20 p.m. A true record; Attest: Lynne A. Pease Executive Clerk Selectmen’s Meeting January 13, 2014 A regular meeting of the Board of Selectmen was held on Monday, January 13, 2014, at 7:00 p.m. in the Selectmen Meeting Room of the Town Office Building. Chairman Mauger, Mr. Kelley, Mr. Cohen, Mr. Manz and Mr. Pato; Mr. Valente, Town Manager; and Ms. Pease, Executive Clerk, were present. Town Manager Report Mr. Valente reported on two items: 1.Massachusetts Department of Transportation (MassDOT) has directed the Town to post weight restriction signs on Hartwell Avenue at the bridge/culvert just south of McGuire Road. The replacement roadway over the culvert is being designed/engineered for funding at the 2015 Annual Town Meeting. Hanscom and Hartwell business property owners will be notified. 2.The Chamber of Commerce has selected Hartwell Avenue Commuter Shuttle called “the Rev” for the “New Community Initiative Award”. Ms. Tintocalis, Economic Development Director, is responsible for receiving the federal grant funds; and the Hartwell Avenue businesses came through with the needed matching funds. The Town is pleased to offer the service which is part of the Selectmen overall goals to beef up economic development on Hartwell Avenue. Request for a Monuments and Memorials Committee Mr. Doran and Mr. Lennon, Veterans’ Service Officer, requested the Selectmen consider creating a committee to determine the need for new veterans’ memorials and to maintain a list of existing memorials to ensure they are maintained. They suggested a seven member committee that would include the Town’s Veterans’ Service Officer, one veteran, one member of the Lexington Minute Men, a member who is conversant with Town history, a member of the Veterans of Foreign Wars, a member of Lexington Veterans Association and a Selectmen Liaison. Mr. Kelley supports the request and hopes the Selectmen will consider creating this important committee. The Selectmen suggested that a Selectman should be included as a member or liaison, a member of the Town Celebrations Committee should be considered for membership and consider asking Hanscom to join the committee. Ms. McKenna, Chair of the Tourism Committee, asked if it would be appropriate to include a member of the Tourism Committee on this new committee as a member or liaison. Selectmen’s Meeting - January 13, 2014 All of the Selectmen support the new Committee. Ms. Mauger requested that the suggested Committee charge be reviewed internally, to make some changes to the charge as discussed at this meeting and review existing policies for any overlapping procedures. The Selectmen’s Office will work with Mr. Ryan and Mr. Doran on these requests. Toole Group Bikeway Path Finding Presentation and Recommendations Ms. Enders, Chair of the Bicycle Advisory Committee, and Mr. Pinsonneault, Public Works Manager of Operations, presented the Toole Design Group’s Draft Report (Navigating the Minuteman Commuter Bikeway). Ms. Enders explained that the Toole Design Group was hired through a $48,000 Department of Conservation and Recreation (DCR) grant awarded in 2012 to Arlington, Bedford and Lexington. The grant’s purpose was to develop a “logical and cohesive” wayfinding system along the entire length of the Bikeway, to recommend trail amenities to serve the needs of users while preserving the historical and natural character of the trail, and identify strategies to improve safety. The Toole Design Group Draft report was released and distributed in August 2013 and presented to the Transportation Forum Group. A final stakeholders meeting with The Toole Design Group will be scheduled in the near future. Mr. Pinsonneault reviewed the Toole Design Group’s recommendations for: wayfinding and signage, interpretive displays, intersection improvements and control, create gateways at intersections, trailheads and waysides, increasing collaboration between towns, policing and public safety, bikeway maintenance and improvements and next steps. Next steps are to ask the Selectmen to accept the report, to develop an implementation strategy and work on improving the three-town collaboration. Ms. Enders reported that the Bicycle Advisory Committee (BAC) endorses the draft report and recommends that the Selectmen accept the report. The BAC recommends the following be given top priority: resolution of pavement issues, intersection safety recommendations and development of a signage and amenities plan to improve wayfinding, bikeway behavior and public safety. The BAC also recommends the appointment of a staff person to serve as Lexington’s Bicycle Program Coordinator. The Selectmen would like the emergency patching work to be done as soon as possible and asked if there were reasons not to do the repairs. Mr. Pinsonneault explained that Engineering is reviewing areas for repair in the next construction season and that there are a couple of culverts and drainage issues that need to be addressed before paving should be done. They would rather not patch because it is a very short- term solution that does not last long. Selectmen’s Meeting – January 13, 2014 Mr. Manz feels the bikeway is fast approaching a time when emergency repairs will not be able to fix all the problems. He is interested in historical markers and providing signage to help people using the Bikeway to find the shops downtown. Ms. Mauger asked that Engineering provide information to the Board at a subsequent meeting regarding whether to make emergency patching repairs at this time. The Toole Design Group will provide a final report after they review the comments they received from the three towns and the Transportation Forum and met for a final time with the initial 3-Town group. That will complete there commitment and the funds available. Asked about the safety issues with removing the bollards and gate systems along the bikeway, Mr. Pinsonneault said that design options would be discussed with the Police to identify areas that need control and to determine the best way to accommodate the safety issues. Since the Toole Design Group did not take account of wetland issues when discussing expanding sides, Ms. Mauger asked how the bikeway could be widened. Mr. Pinsonneault said they know where it would be possible to widen the bikeway and will analyze those areas and encourage Bedford and Arlington to do the same. The Selectmen hope that the three communities can work together on this project, but know it will be challenging. Engineering is working on and is encouraged because of the collaboration that happened for the Bikeway map. The Bicycle Advisory Committees in Arlington and Bedford are supportive and will push their communities for consistency. The Board supports the report and proposed recommendations and looks forward to voting to accept the final report when it is complete. Mr. Gagliardi, 13 Maple Street and a member of the Bicycle Advisory Committees, agrees with the challenges of coordinating with the three communities, but does not want to see it as a limitation since Lexington owns the largest stretch of the bikeway. There are a lot of initiatives the Town should be doing, including safety issues and people’s impression and experience when they are in Lexington. Ms. McKenna, Chair of the Tourism Committee, stated the bikeway is not just a commuter way. It is important to Lexington’s economic development. She is happy with the partnership with bikeway advocates who have encouraged participation in the Linger in Lexington campaign. She also supports the wayfinding signs and having them uniform. She feels the signage should be done by Lexington as soon as possible and the other communities may follow along. Since the Toole Design Group report mentions Bike Ambassadors, she is looking forward to working with the Bicycle Advisory Committee on how the Battle Green Guides, as paid ambassadors, can help. Selectmen’s Meeting – January 13, 2014 Ms. Levi, 60 Turning Mill Road, mentioned that the Bedford Street intersection is dangerous because of the slope down to the signal button, which should be a priority to fix. Mr. Michelson, Chair of the Center Committee, supports the project. It is important for people on the bikeway to know when people are downtown. The Center Committee would like to be part of the planning process so they can speak about bike nodes. He had a concern about the area around the Depot Square parking booth and whether a sign could be installed in the short-term that indicates there is a bikeway crossing. Ms. Mauger asked Engineering to follow-up on that request to see what could be done. The Selectmen will wait to hear when the final report is complete and there will be follow-up on continued capital planning and how to deal with master planning questions. Preliminary FY2015 Budget and Financing Plan Mr. Valente presented the preliminary budget and financing plan for FY2015 and discussed: net revenue changes, financial/budget priorities, a budget summary for all funds, shared expenses, recommended program improvements, reserve recommendations, capital budget for all funds, total levy supported debt service, total cash capital funding, total Proposition 2-1/2 excluded debt service, outstanding policy issues, FY2015 budget accomplishments, budget history and Selectmen’s priorities and next steps. Priorities include: maintaining adequate operating budget reserves, maintaining capital projects/debt service reserve/building renewal reserve, continue funding of Post Employment Benefits Liability and continue road/intersection/traffic calming/sidewalk funding. The Town Manager’s recommended program improvements include:  Facilities – Time Management Software - $35,000  DPW – Engineering/Inspector - $80,987  DPW – Tree Planting Program - $45,000  Police – Safety Equipment, Traffic Control - $16,565  Human Services/Transportation – Lexpress GPS Equipment - $4,920  Economic Development/Tourism – Marketing/Promotional Activities - $31,250  Information Technology – Chief Information Officer - $125,456  Information Technology – Website , ESRI Data Subscription - $28,000  Information Technology/Selectmen – Board Agenda/Document Software - $10,000  Town Celebrations – Cultural Event - $5,000 Reserve recommendations include: Post-Employment Benefits Fund - $1,119,000, Stabilization Fund - $0 and Debt Service Capital Stabilization - $5,795,000. Selectmen’s Meeting – January 13, 2014 Outstanding policy issues are: lengthy list of capital items and how to fund, whether to adopt recommendation for continued OPEB funding or not, the unknown State and Federal Aid and the possible supplemental appropriation for the High School Modular project. Next steps include: respond to questions, assist the Selectmen with any policy issues, make final recommended budget to the Selectmen on February 24 and present the budget to the financial committees and Town Meeting Members on March 3. Mr. Kelley asked whether there were enough funds in the stabilization funds if the Town decides to leave the current health insurance provider. Mr. Valente stated yes. Mr. Kelley would like to discuss at a subsequent meeting why the Town Manager did not recommend funding the full-time ambulance. Mr. Cohen suggested including as much as possible on the bond issue in February while the interest rates are so low and before they increase. Ms. Mauger asked the Selectmen to provide any further policy issues or comments to her and Mr. Valente quickly. Approve Common Victualler and Entertainment License The il Casale owners have requested that the Selectmen approve a Common Victualler License and Entertainment License for their new restaurant to be located at 1727 Massachusetts Avenue because they need proof in order to close on their Asset Purchase Agreement. The signed licenses will not be sent to il Casale until the Selectmen’s Office receives a copy of their approved Certificate of Occupancy/Certificate of Inspection. Upon motion duly made and seconded, it was voted 5-0 to approve a Common Victualler License and Entertainment License for Sfizi LLC, d/b/a il Casale, 1727 Massachusetts Avenue, pending receipt of a Certificate of Occupancy and Certificate of Inspection. Appointment – Historic Districts Commission Mr. Oldenburg’s term as an Associate Member of the Historic Districts Commission, representing the Library expired on December 31, 2013, and he has served the two term limit. The Library has nominated Britta McCarthy to be the Library’s representative as an Associate Member of the Historic Districts Commission. Upon motion duly made and seconded, it was voted 5-0 to appoint Britta McCarthy to the Historic Districts Commission, representing the Cary Memorial Library as an Associate Member, for a term to expire December 31, 2018. Selectmen’s Meeting – January 13, 2014 Consent Approve One-Day Liquor License – Tourism/Antony Upon motion duly made and seconded, it was voted 5-0 to approve a one-day liquor license for the Tourism Committee/Antony Working Group to serve wine at “A French A Faire” on Sunday, February 9, 2014, from 4:00 p.m. to 6:30 p.m. at the Depot Building, 13 Depot Square. Approve Request of Town Celebrations Committee for Sponsorship Letter Upon motion duly made and seconded, it was voted 5-0 to approve the request of the Town Celebrations Committee to send out the annual sponsorship letters to local businesses for the 2014 Patriots Day parade. Approve Agreement between MassDOT and Lexington for Spring Street/Hayden Avenue/Patriot Way Traffic Signal Upon motion duly made and seconded, it was voted 5-0 to approve the Agreement between MassDOT-Highway Division and the Town of Lexington for installing a traffic control signal and roadway improvements for Spring Street/Hayden Avenue/Patriot Way. Documents Presented 1.FY2015 Preliminary Budget and Financing Plan, Presented to the Board of Selectmen on January 13, 2014. Executive Session Upon motion duly made and seconded, it was voted 5-0 by roll call to go into executive session to discuss strategy with respect to litigation and/or to consider the purchase, exchange, lease or value of real property concerning 430 Concord Avenue and to reconvene in Open Session only to adjourn. Further, the Chairman declared that an open meeting discussion may have a detrimental effect on the litigating or negotiating position of the Town. Upon motion duly made and seconded, it was voted to adjourn at 9:17 p.m. A true record; Attest: Lynne A. Pease Executive Clerk Summit Meeting 4 Board of Selectmen, School Committee, Appropriation Committee and Capital Expenditures Committee January 15, 2014 A Summit was held on Wednesday, January 15, 2014, at 7:00 p.m. in the Public Services Building Cafeteria, 201 Bedford Street. Ms. Mauger, chair, Mr. Kelley; Mr. Cohen; Mr. Manz (arrived at 8:10 pm), Mr. Pato; Mr. Valente, Town Manager; Mr. Addelson; Assistant Town Manager for Finance; Mr. Kalivas, Budget Officer; and Ms. Chabot, Assistant to the Executive Clerk, were present. Also Present: All School Committee (SC) members; Dr. Ash, Superintendent of Schools, all members of the Appropriation Committee (AC) Mr. Michelson arrived at 7:25 p.m., all members of the Capital Expenditures Committee (CEC). Review FY2015 Proposed Budget and Financing Plan Mr. Valente reported that the proposed budgets recommended by the Town Manager and Superintendent of Schools provide for a balanced budget. For FY15 the Town is projecting an increase in budgeted general fund revenues of approximately $5.3 million or 3.3%. Moving to the recommended FY15 Operating Budget, Mr. Valente discussed the list of financial and budget priorities that came from the Board of Selectmen and pointed out one in particular – maintain capital projects/debt service/building renewal reserve. The theme that the group will hear through out the budget presentation is the importance of thinking about future capital. Mr. Valente referred to a summary of the FY15 Budget - all funds – and pointed out that the total is approximately $234 million. This is an increase of approximately $14 million in spending from FY14 to FY15. Moving to expenses shared by the school and municipal departments, Mr. Valente noted a modest 2.2% increase in Employee Benefits. The 5% increase in Debt Service is right on target with the model for debt service growing in the 5% range. With respect to reserve recommendations, Mr. Valente and staff are recommending that $1,119,000 be appropriated to the Post Employment Benefits Fund. Mr. Valente is not recommending any increase to the Town’s general Stabilization Fund that has a balance of approximately $8.8 million. He is recommending that almost $5.8 million be put into the Debt Service/Capital Stabilization Fund because there is a long list of capital projects. In response to Ms. Mauger’s question about how he and the staff are thinking about the use of this reserve fund, Mr. Valente explained that there is a good deal of flexibility. First, the fund can be used for outright purchases to reduce the buying cost of capital projects; second, it can be used toward debt service; and third, it can be used toward the maintenance of town buildings. Using this fund for debt service mitigation gives Mr. Valente and Mr. Addelson the most flexibility in terms of managing debt and managing capital projects. Mr. Valente went over the sources of funds going in to the Debt Service/Capital Stabilization Fund making up the $5.8 million: the initial recommendation at Summit II ($1,750,000), the unallocated amount recommended at Summit III ($1,961,309), excess school revenue allocation Summit Meeting 4 – January 15, 2014 ($657,344), excess municipal allocation ($1,043,923), reduction in Minuteman High School Assessment ($248,143) and other miscellaneous items in the budget ($133,990). Mr. Kanter (CEC) commented that the group might want to pull some amount out of the $5.8 million for unforeseen surprises. Ms. Steigerwald (SC) and Mr. Valente reported that there may be small changes in the excess school and municipal revenue allocations because the School Committee and Board of Selectmen have not yet deliberated on the recommendations by the Superintendent and the Town Manager. Moving to the Capital Budget, Mr. Valente referred to a chart of capital recommendations for all of the Town’s different funding sources. Mr. Valente pointed out the total figure in recent years going from approximately $8 million in FY11 to $10 million in FY12, $12 million in FY13, $16 million in FY14 and $22 million in FY15. He explained that there were a couple of outliers driving that huge increase: the purchase of the Marrett Road property is included in FY14; and in FY15, the $7.7 million for the High School Modulars is included and CPA projects in FY15 include the recommendation for the Cary Memorial Hall Renovation. The history of the Town’s Debt Service with the current recommendation in FY15 of $5.8 million shows that the Town has a manageable amount of debt, increasing 5% from FY14 to FY15. Looking at capital as funded through cash, Mr. Valente pointed out that the FY14 number was higher because it includes $3.56 million for the purchase of the Marrett Road property. Looking at total proposition 2 ½ Excluded Debt Service, the Town is able to provide in FY15 $950,000 in General Fund/Debt Service Tax Relief. This means for the average tax payer, less than a $40 increase from year to year to get the Bridge/Bowman and Estabrook School projects done. Outstanding Policy Issues Mr. Valente and Mr. Addelson see the following as policy issues for the group to consider:  Continue looking at Capital over a number of years  Continued OPEB Funding  State and Federal Aid  A possible supplemental appropriation for the High School Modular project FY15 Budget Accomplishments Mr. Valente believes that in this budget the Health Insurance budget is tamed for now. The budget continues to make an investment in Information Technology, continues the Town’s strong capital program proposed, and helps us build reserves for future capital projects. Budget History – Selectmen’s Priorities Looking at this Budget in light of the last ten years and in the coming five years, Mr. Valente started with 2005 and explained that the Town had no reserves to handle problems in the operating budget. The Board, working with a couple of special committees they appointed, really set out a path of building our operating reserves and over a four to five year period the Town was able to accomplish that. Starting in approximately 2010 through 2015 the Board has made it a Summit Meeting 4 – January 15, 2014 priority and the Town has made progress in investing and addressing deferred maintenance in buildings and roads. Then there came the opportunity to buy the Marrett Road property so a major goal that the Selectmen had of providing a Community Center was something the Town was able to make great progress in. The challenge over the next 5 years will be to plan for significant capital projects. The highest priority is a new or renovated Fire Station, likely a renovated Police Station, Center Streetscape improvements, Hartwell Avenue infra structure improvements, improvements to the Community Center, a renovated or expanded Visitor Center and possibly renovations or a new Hastings School. Ms. Steigerwald (SC) brought up the issue of planning for the High School project in 2021 and was disappointed that she did not hear any mention of the high school in planning for the next five years. Mr. Pato explained that the comments here are about the 2015 through 2020 capital plan and even though the Statement of Interest (SOI) is likely to be within this time, that’s not when the expenses hit us so as far as what was presented here, it is out of scope. With respect for building community consensus for what to do, that would have to be during this time. What is the right thing to do and statements of planning now are a bit premature. Ms. Mauger commented that the Town also has a great deal of interest in seeing what the response would be to the SOI for the Hastings School. Next Steps Over the next few weeks staff will be available to respond to questions or hear any comments that the boards and committees have on this budget. The schedule calls for the Selectmen to take their vote on a recommended budget on February 24. The budget then goes to the financial committees and town meeting members on March 3. The earliest the budget could be taken up would be 4 weeks after that. Update on High School Modular Classrooms Bidding Two bids were received for the High School Modular project. The low bid was $850,000 higher than the $7.7 million appropriation. Mr. Goddard, Director of Public Facilities, Mr. Addelson, Finance Director, and the architect met to look at whether the Town should accept the bid and come back to the various boards for an additional appropriation or reject the bid. The architect worked with the manufacturer and learned that by making a few small changes in the design that the cost may be able to come down by $500,000, in which case there would still be a $350,000 shortfall. The decision was made to reject the bid and there will be a bid opening on February 5, 2014. Hear Comments from Capital Expenditures Committee (CEC) Regarding Proposed Capital Budget Ms. Hai, chair of the CEC, reported that there are two issues the Committee really thinks warrant discussion. First is the request for Community Center funds in the amount of $831,590. The Summit Meeting 4 – January 15, 2014 Committee is not supporting the request at this time. The request breaks down into $250,000 for a sidewalk and $580,000 for design of Phase 2. The committee is in support of a sidewalk, but understands there are several significant issues pending right now and does not support funding of construction until those issues are resolved. The second piece of the request, ($580,000) the committee also opposes because it includes design money for elements of Phase 2, and the CEC does not understand there to be uniformity of agreement in what that should look like. The Committee supports a period of operating the Community Center within the existing building as it is being funded through Phase 1 construction. They would like to see funds as a placeholder for possible additional funds to execute Phase 1 beyond what was appropriated at the November Special Town Meeting. The second issue the CEC would like to comment on is the Hastings Elementary School. The committee feels it is important that the Town reflect support of that project in the FY15 budget by having some placeholder for the feasibility study that would be required within the 120 days following receipt of the letter of intent from the Massachusetts School Building Association. The committee supports replacement or renovation of the school. Ms. Mauger will defer to town staff and school department staff in terms of the placeholder for design of the Hastings Elementary School project and staff can report on that at the next Board of Selectmen meeting. Regarding the Community Center, the Selectmen’s view is that any expansion of the footprint is not something the board saw in the near future. Ms. Mauger will ask the Town Manager to address the issues with the sidewalk as soon as possible and report on that. Review Draft List of Annual Town Meeting Articles The group reviewed a draft of the 2014 Annual Town Warrant Table of Contents. In response to Mr. Parker’s (AC) question about the High School Modulars, Mrs. Mauger reported that would be addressed, if needed, at a Special Fall Town Meeting. In response to Ms. Stewart’s (SC) questions about educational articles 27, 28 and 29, Mr. Cohen reported that he spoke with the citizen who put this forward and learned that they want to change the articles and withdraw two of them. In response to Ms. Stewart’s question about Article 23, Mr. Valente explained the amendments to the District Agreement of the Minuteman Regional Vocational School District. Establish Date: Summit 5 Meeting The date of the next Summit meeting was set for Wednesday, February 12, 2014. Summit Meeting 4 – January 15, 2014 Documents Presented 1.Preliminary Budget and Financing Plan Summit 4 2.2014 Annual Town Warrant Table of Contents Upon motion duly made and seconded, it was voted to adjourn at 8:35 p.m. A true record; Attest: Diana B. Chabot Assistant to the Executive Clerk Selectmen’s Meeting January 27, 2014 A regular meeting of the Board of Selectmen was held on Monday, January 27, 2014, at 7:00 p.m. in the Selectmen Meeting Room of the Town Office Building. Chairman Mauger, Mr. Kelley, Mr. Cohen, Mr. Manz and Mr. Pato; Mr. Valente, Town Manager; and Ms. Pease, Executive Clerk, were present. Town Manager Report Mr. Valente reported on three items: 1. The Kickoff of Solarize Lexington-Bedford, a joint program that provides information to residents and businesses on whether solar panels make sense for their properties. A single installer has been identified and will be responsible. The more that sign up for the program the lower the price will be. Residents/businesses must express interest by the end of June. The kickoff meeting will be held January 29 from 7:00-9:00 p.m. in Battin Hall. 2. The Center Parking Task Force will hold the last of the three public meetings to discuss the proposed recommendations for improving the center parking. 3. There was a sewer main break on Bedford Street near the Quality Inn in pipes that belong to Bedford. Bedford was responsible for the repair and Lexington was responsible for public safety, traffic and media outreach. Everyone worked very well together and made the repair seem seamless. Lexington reached out to Hanscom, Hartwell Avenue business so those affected could make other plans. Mr. Valente wanted to recognize Police, Fire, and Public Works for the great job they did. Traffic Safety Advisory Committee (TSAC) Recommendations Reconstruction of Diamond School Traffic Island into a Modern Roundabout Mr. Cannon, Assistant Town Engineer, reviewed the recommendations of the Traffic Safety Advisory Committee to redesign the traffic circle near the Diamond Middle School to make it conform to a Modern Roundabout Design. The new design includes: improving the realignment of all approaches to provide proper sight distance, changing all approaches to yield conditions, having the approach deflection speed reduced to 20 MPH and relocating pedestrian traffic from the center of the circle to the perimeter to reduce vehicular/pedestrian conflicts. Asked about how to keep the kids from continuing to walk or bike through the center of the roundabout, Mr. Cannon said the island would be landscaped and new crosswalks will be added at the Diamond School driveway, Hancock Street, and Hamilton Street. There is no crosswalk on North Hancock Street because there is no sidewalk. Mr. Fritzemeier, 106 North Hancock, is pleased the roundabout will slow traffic. He would like to discuss with Engineering installing a sidewalk and crosswalk on North Hancock Street. Mr. Cannon will contact Mr. Fritzemeier to discuss. Selectmen’s Meeting – January 27, 2014 Mr. Sandy, 356 North Emerson Road, asked about the current bush at the Diamond School entrance that obstructs the view. Mr. Cannon stated the design moves the curb 10 feet back so the hedge will not be in the way. Ms. Counts-Klebe, 8 Hancock Avenue, asked about what was being done about pickup and drop- off at the Diamond School that backs out into the current rotary. Ms. Mauger suggested she discuss with the School Committee. Mr. Cannon will discuss with Ms. Dunn, who is the School Representative on the Traffic Safety Advisory Committee. Upon motion duly made and seconded, it was voted 5-0 to approve the recommendations of the Traffic Safety Advisory Committee to reconstruct the existing Diamond School Traffic island into a Modern Roundabout as presented, and convert three Stop signs to Yield signs at the North Hancock, Hamilton and Diamond School approaches; and to amend Chapter 192-67, Schedule 7, of the Code of the Town of Lexington to include removing the three Stop signs and adding the three Yield signs. New Crosswalk – Prospect Hill Road Near Wachusett Drive Mr. Cannon reviewed the recommendations of the Traffic Safety Advisory Committee to install a new crosswalk on Prospect Hill Road near Wachusett Drive because of concerns of the Bridge School community and the residents of Prospect Hill Road area over pedestrian safety. Engineering inspected the area and feel that the installation of a crosswalk will let the pedestrians know where the best crossing location is and provide more than adequate sight distance to motor vehicles. By-directional signs facing both ways will be installed and the ramp will be handicap accessible. Construction on the crosswalk should be in April 2014. Ms. Saalfield, 40 Wachusett Drive, supports the crosswalk. The current situation makes it difficult to cross Prospect Hill Road. Two young boys who walk on Wachusett Drive said their mother would not let them walk to school alone and that the crosswalk will make it safer. Ms. Murnaghan, 34 Wachusett Drive, and Mr. Smith, 439 Waltham Street, and Mr. Gilmore, 4 Wachusett Drive, support the crosswalk. Mr. Langseth, 29 Wachusett Drive, would like to see some traffic calming measures on Prospect Hill Road, but does not want to delay the installation of the crosswalk. Ms. Mauger stated that there will be a traffic calming pilot program done on Shade Street. Need to wait until that project is complete and see if it is successful. Upon motion duly made and seconded, it was voted 5-0 to approve the recommendations of the Traffic Safety Advisory Committee to install a new crosswalk on Prospect Hill Road at Wachusett Drive intersection, as presented. Selectmen’s Meeting – January 27, 2014 Stop Sign – Pearl Street West Bound at Bartlett Avenue Mr. Cannon, Assistant Town Engineer, stated that Traffic Safety Advisory Committee reviewed the concerns of residents and Police in the Bartlett neighborhood over pedestrian and vehicular safety. Traffic exiting The Christian Academy via Pearl Street onto Bartlett Avenue has been increasing and causing minor accidents as well as several close calls. Site inspection by Police and Engineering staff support the installation of a stop control on Pearl Street at Bartlett Avenue. Mr. Yi, 21 Bartlett Avenue, requested a dead end sign be installed at the other entrance to Pearl Street that is a dead end. Mr. Cannon will discuss at the next Traffic Safety Advisory Committee meeting. Upon motion duly made and seconded, it was voted 5-0 to approve the recommendation of the Traffic Safety Advisory Committee to install a Stop sign at Pearl Street West Bound at Bartlett Avenue and to amend Chapter 192-67, Schedule 7, of the Code of the Town of Lexington to include this Stop sign. Petition for Sidewalk on Prospect Hill Road Mr. Manz attended the Sidewalk Committee meeting that Ms. McSweeney (Chamberlain) attended to request a sidewalk. They suggested that she bring her request to the Selectmen. He explained that this is the beginning of a long process that involves lots of public meetings and design work by engineering to see if a sidewalk is feasible. Ms. McSweeney (Chamberlain), 29 Prospect Hill Road, came before the Selectmen to request their support for a sidewalk on Prospect Hill Road from where the current sidewalk ends to Marrett Road. She feels the sidewalk would create a safer route for the children who attend Bridge and Jonas Clarke Schools and also the Reservoir, give children and families incentives to walk to school and the greater efforts to encourage more walking, biking and use of public transportation in Lexington. She and Ms. Gillis have informed every abutter on Prospect Hill Road and collected signatures of support. Mr. Kelley asked what happened to earlier attempts for a sidewalk in this area. Mr. Stone, 25 Prospect Hill Road, explained that in 1987 the Selectmen reviewed some engineering data and it was suggested that other traffic calming measures, usage studies and further review was warranted. He also hopes that a study will clarify issues and that alternatives other than a sidewalk will be considered to find the best solution for the area. The Selectmen will redirect the issue to the Traffic Safety Advisory Committee. Mr. Cronin, 33 Prospect Hill Road, applauds the efforts but believes the problem is related to speed and that there are no signs between Marrett and Downing related to speed or a nearby school. Selectmen’s Meeting – January 27, 2014 Ms. Alexander, 30 Prospect Hill Road, supports looking at all the options considering that new homes are being built and enrollment at the schools is increasing significantly. Ms. Herbert, 366 Marrett Road, said the Safe Routes to School has increased walking and this request for a sidewalk is the missing link. Mr. Montgomery, 49 Outlook Drive, recommends traffic calming and narrowing of the road to reduce the speed, which is the major issue. Ms. Mauger asked what the next steps should be: more comments, schedule another meeting, decision to move forward, further study by staff and TSAC? Mr. Cohen asked if a speed recorder could be put on Prospect Hill Road in the near future. Mr. Manz suggested that a special meeting be schedule to discuss options for Prospect Hill Road. Mr. Pato agreed that the neighbors need an opportunity to address the Selectmen with what they think the issues are at a regular Selectmen meeting. Ms. Mauger will plan a time after Town Meeting begins to discuss this sidewalk request. Mr. Kelley requested receiving a copy of any prior history of design drawings or reports of a request for a sidewalk. Ms. Mauger requested the Town Manager direct Engineering to provide any information on a prior request for a sidewalk on Prospect Hill Road and to ask the Police to gather speed data as soon as possible. She also requested that TSAC look at traffic calming options. Article Presentations for the Annual Town Meeting Articles 27, 28 and 29 – Amend Zoning By-Law – Allow For-Profit Educational Uses in the Neighborhood Business District Ms. Magid, Lexington resident and Lexington Keys for Kids Music School business owner, submitted three citizen zoning articles to expand the areas where small-scale arts and music education businesses can locate within the town to help retain and expand local businesses. Article 29 was submitted first and it requests a change in the zoning to permit for-profit educational uses to operate in the neighborhood business districts. Article 28 request for-profit educational uses be permitted in the neighborhood businesses districts but also added a request to remove the 1,500 square feet limitation to allow for more flexibility. Article 27 requests that for- profit educational uses be allowed in both the neighborhood businesses and residential districts to allow for the most flexibility in location searches. She plans to request that Article 29 be indefinitely postponed since Articles 27 and 28 provide the best framework to achieve the goals of the zoning amendment request. Selectmen’s Meeting – January 27, 2014 The Selectmen had no issues with the articles as presented, but will wait to hear from the Planning Board before taking a position on them. Approve Recommended Recreation Fee Increases Ms. Simmons, Recreation Director, stated that the Recreation Committee approved fee increases at their monthly meeting. The last fee increase was in 2011. The Recreation Department continues to strive to provide high quality and enriching recreational programs to the community. After examining our projected revenue and expenses, it was determined that fee increases are necessary as the cost of doing business continues to rise. The proposed increases include projected minimum wage increases for seasonal staff, rising utility costs, rising indirect costs, and higher costs for expenses such as program supplies. If the fee increases are approved by the Selectmen they would begin in the spring of 2014 and be fully implemented by the fall of 2014. Mr. Coleman, Supervisor of Recreation, reviewed the proposed fee increases by program: 1.Aquatics. Swim tags fees will increase except for Senior Tags, replacement tags, daily admission, American Red cross swim lesions and Swim Team. The estimated increase in revenue will be $30,000. 2.Tennis. Summer Youth Tennis, Adult lessons and Resident Tennis ID Card and Senior ID cards will increase. The proposed increases will generate approximately $4,000 in new revenue. 3.Summer Camps and Clinics. Minuteman Sports Clinics will increase by $10 per week. Discover the Fun Day Camp and Teddy Bear Picnic Preschool Program will increase by $5 per week. The estimated increase in revenue will be approximately $6,500. 4.Adult Gym. The Gym/Field House pass will increase by $20. The fee for the evening Field House pass will increase by $10. These increases will bring in approximately $1,000 additional revenue. 5.Adult and Youth Leagues. Youth Leagues - The NFL Flag Football League and Winter Basketball Program registration fees will increase by $5. These increases will generate approximately $3,500 in additional revenue. Adult Leagues – the Men’s Summer Basketball League fee will decrease by $50 per team. The Adult Co-Ed Softball League and Moms on the Mound fees will remain the same. 6.Golf Course. Golf fees will increase by $1 per round and $2 per electric golf cart. This will generate an additional $50,000 increase in revenues. 7.Ballfields and Playgrounds. Lincoln Park – Tier Two increase by $5/hour; Tier Three and Tier Four increase by $10/hour; Tier Five (private clinic and/or camp) will increase by $500 per field per week or $1,000 for all 3 fields; Tier Five (tournament) will increase by $300 per day for Lexington youth sports and $500 per day for all other organizations. Grass Fields – Tier Two Youth will increase $2 per participant; Tier Two Adult will increase $5 per hour; Tier Three and Tier Four will increase $5 per hour; and Tier Five (private clinic and/or camp) will increase by $150 per field per week. Center #1 Baseball Light/Field Administration Fees – Tier One through Tier Five will increase $15 per hour Selectmen’s Meeting – January 27, 2014 and Tier Three through Tier Five will increase fee by $10. Center #2 Softball Field Administrative Fees – Tier Three through Tier Four fees will increase by $10. All of these proposed fee increases will generate approximately $40,000 in additional revenue. Upon motion duly made and seconded, it was voted 5-0 to approve the proposed increase in recreation fees as recommended and presented by the Recreation Committee and Recreation Director. Community Center Advisory Committee Update Ms. Ciccolo, Chair of the Community Center Advisory Committee, Mr. Sirkovich and Ms. Wilson, Steffian Bradley Architects, provided an update on the Community Center project. Ms. Ciccolo explained that the Committee is proceeding with the Phase 1 design with the assumption that Phase 2 may be several years away. It is now proposed to revise the layout of the current multi-purpose room to increase the seating capacity to 100 banquet-style seating and other activities. The increased scope beyond the previously approved Phase 1 scope would include:  Cost increases resulting from the modification of the multipurpose room (e.g. moving the bathrooms and accommodating removal of the sheer wall);  Cost increases related during the further refinement of the plans;  Additional furniture, fixtures and equipment (FF&E) as required to be able to deliver the desired program; and  Potential for accelerated and expanded HVAC design and construction. The Committee is looking for input and guidance on how to proceed on the HVAC piece. The Committee hopes to return to the Selectmen soon on how long construction will take and when the Community Center could be occupied. Ms. Mauger asked for discussion on the impact of bringing the HVAC systems up to snuff to operate building with the proposed program and the cost and impact on delaying opening the Community Center. The additional cost includes changes to: the dining area to include Kitchen accommodations, changes in program space layout and allocations, upgrades to existing finishes and mechanical, electrical and pluming systems (MEP) modifications based on layout and existing conditions, the cost which would be $1,401,700 for Phase 1a. On the HVAC System, Mr. Goddard explained that the intention is to do a system analysis on the building and look to see what the energy uses of the building are and look at what improvements are needed and what options are available and then compare the life-cycle costing with the intent that the final product would be consistent with current Massachusetts Code or the Stretch Code. Selectmen’s Meeting – January 27, 2014 Mr. Pato asked about swing space availability if the Community Center opening was delayed and if the Board should consider deferring the Cary Memorial Building project so the projects are not being done simultaneously. Mr. Goddard, Public Facilities Director, stated that the Cary Memorial Building project was on schedule to begin construction in June. A delay would increase the cost approximately $300,000. Documents would be valid for about one year. The Carriage House at 39 Marrett Road is not suitable public space, is not accessible and has not been assessed. Mr. Manz would not like to delay the Cary Memorial Building project, which would be a delay of one year and he would not like to spend extra money to get into the Community Center four to six months early. If the Community Center project was done in phases there would be additional costs because of the building being occupied and the Town would also lose cost savings put into upgrading the HVAC systems in the proposed Phase 1. The Committee is trying to determine what amount of work could be displaced and removed and any other costs associated with phasing the project. Mr. Sirkovich stated the current systems functions for small office and smaller spaces, but once you begin to make larger areas more outside air needs to be brought in, which will tax the existing systems. The Selectmen are concerned about throwing away an investment to get into the Community Center early because of the HVAC work. They need the following information to make a decision:  to see a clear comparison of what the cost would be to do the project in a phased approach;  what dollar amount would the Town be putting in to throw away items during later phases;  cost of delaying the opening;  where money is coming from and what the options are for capital projects;  feedback from staff on estimate of costs if delay moving to the Community Center;  estimate of what delay would be; and  think of delaying the Cary Memorial Building project and what the affect would be to staff and programs. Mr. Goddard explained the estimated construction cost was $3.9 million without architectural costs and contingencies. At Special Town Meeting in November 2013 $3.169 million was approved. At this point would request $4.88 million, not including the cost of HVAC and building envelope improvements. Selectmen’s Meeting – January 27, 2014 Ms. Mauger directed the Town Manager to have the Finance Director present the original model presented to town meeting about funding of projects through Community Preservation Act with the understanding of the shift in terms of timing but present with the revised Cary Memorial Building project estimate and how that affects the model. The Selectmen have endorsed the Committee recommendations on scope and floor plan. At the next meeting Ms. Mauger suggests freezing the floor plan so the Committee can move forward. She suggested that the Committee review and finalize the floor plan. FY2015 Budget Discussion Mr. Valente, Town Manager, and Mr. Addelson, Comptroller, reviewed two budget items: 1.Consider adding $100,000 to the Street Improvements capital account to offset a portion of the costs for the Shade Street traffic calming project; and 2.Clarify for the Board that the $878,000 proposed for the Salary Adjustment Account includes approximately $40,000 for program staff that may be required at the new Community Center. All of the Selectmen support including these two items in the recommended budget. Authorize a 10-year Term for the Issuance of Bonds for High School Modular Classroom Construction On February 5, 2014 the Town will issue bonds to finance 45 different capital projects authorized at prior town meetings. Included among those projects is the construction of the High School Modular Classrooms, which was authorized at the November 4, 2013 special town meeting. MGL considers modular classrooms to be departmental equipment for which debt can be issued for a term no greater than 5 years, unless the Selectmen determine that these classrooms have a useful life of more than 5 years. In modeling the financing impacts of this project on general fund debt service, we assumed that debt would be issued for a term of 10 years based on discussions with the Public Facilities Director about the economic life of the classrooms. To enable the issuance of a bond for the modular classrooms for a 10 year term, the Selectmen, pursuant to MGL Chapter 44, Section 7(9) must make a formal determination of the useful life of the modular classrooms. Upon motion duly made and seconded, it was voted 5-0 that the maximum useful life of the departmental equipment listed below to be financed with the proceeds of the borrowing authorized by the vote of the Town listed below is hereby determined pursuant to G.L. c.44, §7(9) to be as follows: Selectmen’s Meeting – January 27, 2014 Borrowing Vote Amount Maximum Useful Life Purpose November 4, School Departmental Equipment $7,700,000 10 years 2013 (Article 4) (Modular Classrooms) Approval of MWRA Loan The Massachusetts Water Resources Authority (MWRA) is making a zero interest loan to the Town in the amount of $1,145,015 which will be used for permanent financing of water system improvements completed on Bedford Street from Worthen Road to North Hancock Street. Loan proceeds will be delivered February 13, subject to approval and acceptance by the Selectmen. Debt service payments on the loan will be over a 10 year term in equal payments with the first payment coming due February 15, 2015 in the amount of $114,501.50. Upon motion duly made and seconded, it was voted 5-0 that the sale of the $1,145,015 Water Bond of the Town dated February 10, 2014, to the Massachusetts Water Resources Authority (the “Authority”) is hereby approved and the Treasurer is authorized to execute on behalf of the Town a Loan Agreement and a Financial Assistance Agreement with the Authority with respect to the bond. The bond shall be payable without interest on February 15 of the years and in the principal amounts as follows: Year Installment Year Installment 2015 $114,501.50 2020 $114,501.50 2016 114,501.50 2021 114,501.50 2017 114,501.50 2022 114,501.50 2018 114,501.50 2023 114,501.50 2019 114,501.50 2024 114,501.50 It was further voted that each member of the Board of Selectmen, the Town Clerk and the Town Treasurer be and hereby are, authorized to take any and all such actions, and execute and deliver such certificates, receipts or other documents as may be determined by them, or any of them, to be necessary or convenient to carry into effect the provisions of the foregoing vote. Approve License Agreement for Lexington Animal Shelter Mr. Valente explained that the Facilities Department recently completed repairs and upgrades to the Town’s Animal Shelter on Westview Street. Some of the area Towns have expressed an interest in using the shelter from time to time. Working with Metropolitan Area Planning Council (MAPC), a license agreement between the Town of Lexington and other Towns has been developed under the requirements of MGL Chapter 40, Section 4A, which requires the Selectmen to approve this intergovernmental agreement. Selectmen’s Meeting – January 27, 2014 Upon motion duly made and seconded, it was voted 5-0 to authorize the Town Manager to enter into a Revocable License Agreement with other municipalities for the use of the Lexington Animal Shelter. Appointments Historic Districts Commission Upon motion duly made and seconded, it was voted 5-0 to appoint Jon Wardwell to the Historic Districts Commission as an Associate Member representing the Historical Society to fill the unexpired term of Lynn Hopkins until December 31, 2017. Tourism Committee Upon motion duly made and seconded, it was voted 5-0 to appoint Willem Nijenberg to the Tourism Committee for a term to expire September 30, 2014. Town Celebrations Committee Upon motion duly made and seconded, it was voted 5-0 to appoint Karen Gaughan to the Town Celebrations Subcommittee for a term to expire June 30, 2014. Town Manager Appointment – Commission on Disability Upon motion duly made and seconded, it was voted 5-0 to approve the Town Manager’s appointment of Nathaniel Finch to the Commission on Disability for a term to expire October 30, 2016. Approve and Sign Final Warrant for the 2014 Special Town Meeting and Annual Town Meeting The Selectmen received a proposed final warrant for the 2014 Special Town Meeting and Annual Town Meeting and were asked to approve and sign it. Mr. Pato asked that Article 1 in the Special Town Meeting Warrant and Article 2 in the Annual Town Meeting Warrant include language about the operating rules for electronic voting. Upon motion duly made and seconded, it was voted 5-0 to sign the 2014 Special Town Meeting and Annual Town Meeting Warrants allowing for minor non-substantive changes as recommended by Town Counsel. Selectmen’s Meeting – January 27, 2014 Consent Agenda Commitments and Adjustments of Water and Sewer Charges Upon motion duly made and seconded, it was voted 5-0 to approve the following commitments and adjustments of water and sewer charges: Commitment of Water and Sewer Charges Dec 2013 Cycle 9 $214,213.94 Commitment of Water and Sewer Charges Dec 2013 Finals $ 2,096.63 Adjustment of Water and Sewer charges as recommended by WSAB $ (113.01) Annual Little League Parade Upon motion duly made and seconded, it was voted 5-0 to approve the request of the Lexington Little League for the Annual Little League Parade on Saturday, May, 3, 2014 from 8:30 a.m. to approximately 11:00 a.m. as outlined in their letter dated January 21, 2014. Town Manager’s Vacation Request Upon motion duly made and seconded, it was voted 5-0 to approve the Town Manager’s request to take vacation from May 22 to May 30, 2014. One-Day Liquor Licenses – Spectacle Management Upon motion duly made and seconded, it was voted to approve three one-day liquor licenses to Spectacle Management to serve beer and wine in the Cary Memorial Building Lobby at the following three concerts:  Saturday, February 1, 2014, from 7:00 p.m. to 10:30 p.m.;  Sunday, March 23, 2014, from 2:00 p.m. to 5:00 p.m.; and  Thursday, April 10, 2014, from 7:00 p.m. to 10:30 p.m. Minutes Upon motion duly made and seconded, it was voted 5-0 to approve the minutes of November 18, 2013, December 2, 2013, December 3, 2013, December 4, 2013, December 5, 2013, December 16, 2013, December 18, 2013 and January 6, 2014. Executive Session Minutes Upon motion duly made and seconded, it was voted 5-0 to approve the executive session minutes of November 18, 2013, December 2, 2013 and December 16, 2013. Documents Presented 1.Letter to Selectmen from Sarah McSweeney Chamberlain and Una Gillis regarding a request to complete a sidewalk on Prospect Hill Road dated January 27, 2014. nd 2.2 Sidewalk Request Form and two pages of supporters. 3.Lexington Community Center, Phase 1, Design Development Estimate and Floor Plans dated January 27, 2014. Selectmen’s Meeting – January 27, 2014 Executive Session Upon motion duly made and seconded, it was voted 5-0 by roll call to go into Executive Session at 9:35 p.m. under Exemptions 3 and 6, to consider the purchase, exchange, lease or value of real property, 430 Concord Road and an unidentified site, and pending litigation, 430 Concord Road, and to reconvene in Open Session only to adjourn. Further, the Chairman declared that an open meeting may have a detrimental effect on the negotiating and litigating position of the Town. Upon motion duly made and seconded, it was voted 5-0 to adjourn at 10:21 p.m. A true record; Attest: Lynne A. Pease Executive Clerk