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2014 ATM.SPTM - CEC RPT
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) CAPITAL EXPENDITURES COMMITTEE TOWN OF LEXINGTON © tix x Q � w .. APRIL 19" . _ INGTs3 . REPORT TO THE 2014 ANNUAL TOWN MEETING (ATM) 2014 SPECIAL TOWN MEETING, March 24, 2014 (STM) Released March 17, 2014 Submitted by: Jill L Hai, Chair David G. Kanter, Vice-Chair Bill Hurley Wendy Manz Beth Masterman CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24`h) Summary of Warrant-Article Recommendations is Appendix C at the end of the report CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) Table of Contents ExecutiveSummary.................................................................................................................................... 1 The Mission of the Capital Expenditures Committee.................................................................................2 Howto Read This Report...........................................................................................................................2 Summary of FY2015 Capital-Budget Requests..........................................................................................3 CapitalBudget............................................................................................................................................4 Big-Ticket Projects...........................................................................................................................4 The Community Preservation Act(CPA)........................................................................................6 Enterprise-Fund Projects................................................................................................................ 10 Revolving-Fund Projects................................................................................................................ 11 Small-Ticket Projects..................................................................................................................... 11 Five-Year Capital Plan........................................................................................................................... 12 Programs................................................................................................................................................... 16 Conservationand Open Space ....................................................................................................... 16 Lexington Community Center&Muzzey Senior Center .............................................................. 17 Fire................................................................................................................................................. 18 Police..............................................................................................................................................21 Library............................................................................................................................................22 PublicWorks..................................................................................................................................22 PublicFacilities..............................................................................................................................27 Recreation......................................................................................................................................30 Schools...........................................................................................................................................31 Information Technology(IT) (Town-wide)...................................................................................31 Affordable Housing [Note: This is new to this Committee's reporting.] ......................................32 Warrant-Article Explanations and Recommendations .............................................................................37 2014 Special Town Meeting, March 24,2014..........................................................................................37 STM Article 2: Cary Memorial Building Upgrades ......................................................................37 STM Article 3: Amend Article 5 of November 4, 2013 Special Town Meeting, Renovation to CommunityCenter.........................................................................................................................38 2014 Annual Town Meeting.....................................................................................................................39 Article 7 (4a'Fund Only): Establish and Continue Departmental Revolving Funds—PEG AccessFund...................................................................................................................................39 Article 8: Appropriate the FY2015 Community Preservation Committee Operating Budget and CPA Projects (Multiple Categories)........................................................................................39 (a) 39 Maz-z-eiiRoad—Community Cenlez-Reno valion Sidewalk Consmuclion............ 40 (b) hislioz-Cenlez--Deslgn Phase.................................................................................... 40 (c) Hastings Pazk Gazebo Reno vallons........................................................................... 41 (d� Hisloz-zeal Commission InvenlozyFoz-msfo/_Lisl edB uildings................................... 41 (e) Baille 6i-een Smeelscape hnpz-o rem enis..................................................................... 41 �/) Tynebi-ooke Tillage Reno vallons................................................................................. 42 (g) LexHM Set flside Funds fo"Developinenl of Commump;Housing al the Busa Pllopell ly...................................................................................................................... 42 (h) LincolnPaz-k Fleldlinpz-ovemenis(Rect-eallon)......................................................... 42 Pazk andPlaygz-oundhnpz-o vemenis........................................................................... 43 Pazk hnpz-o vemenis fllhlellc Fields........................................................................... 43 (k) Paz-k hnpz-o vemenis Sated Cowl Resu�yacing.......................................................... 43 (�9 Pazkez-Meado w flccesslble Tz-all D&E....................................................................... 43 (in) CPfl Debi Sez-vlce....................................................................................................... 44 i CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) (n) 4dyn1n1sn-a11ve Budget.................................................................................................44 Article 9: Appropriate for Recreation Capital Projects..................................................................45 Article 10: Appropriate for Municipal Capital Projects and Equipment........................................45 (a) Cenlez-SMeelscape hnpz-o venaenls andEaselnents.....................................................4S (b) DPXEquipinenl..........................................................................................................46 (c) Sheet hnpz-o velnents andEaselnents...........................................................................46 (d� Sloz-na Damage hnpz-o velnents andNPDES Compliance..........................................47 (e� IlydpanlReplacementPpogpaln..................................................................................47 (f� Compz-ehenslve XatershedStoz-m Xalez-ManagementSludy andImplemenlalion Measuz-es......................................................................................................................47 (g) Massachusetts fl venue Interseclions'hnpz-o velnents andEaselnents.........................48 (h) Sidewalk hnpz-o velnents andEaselnents.....................................................................48 (� Dana Repalp..................................................................................................................48 6) Town Xlde Culvez-1 Replacelnent.................................................................................49 (k) Town Xlde Slgnallzallon hnpz-ovelnenis.....................................................................49 Tic.1 icIslandRenovallon............................................................................................49 (n) 4mbulance Replacemeni.............................................................................................SO (n) Head Monllozs............................................................................................................SO (o) Replace To wn Xlde Phone Sysienis-Phase III........................................................SO () Nelwoz-k Redundancy andhnpz-o Yemeni Plan—Phase IL...........................................51 Article 11: Appropriate for Water Distribution System Improvements.........................................51 Article 12: Appropriate for Wastewater System Improvements....................................................52 (a) Sanilazy Sewez-Sysleln In vesligation andllnpz-o velnenis............................................52 (b) Pump Station Upgpades..............................................................................................52 Article 13: Appropriate for School Capital Projects and Equipment.............................................53 (a) Sysieln Xlde School Fu,-nit u,-e....................................................................................53 (b) School Technology Capital Request...........................................................................53 (c) School TPac Mitigation fog Safety flnalysis...........................................................54 (d� School,4ED Replacemenl...........................................................................................S4 Article 14: Appropriate for Public Facilities Capital Projects........................................................54 (a) SchoolBulldingEnvelope andSystems......................................................................SS (b) LHSHealing Syslems Upgz-ade Phases 2 and 3.......................................................SS (c) Muni c0alB uildingEnvelopeand Sys,enis.................................................................SS (d� ExtPaoPdinaPy Re pales/Re place Ine nt sl Upgpade s........................................................56 (e) School Paving Prog,-am..............................................................................................57 (fJ East Lexington Fl,-e Station Physical Fitness Room...................................................57 (g) Public Facilities Bid Documents.................................................................................57 (h) Middle School Science, Pe,-fo,-ning fl,-ts and Gene-al Education Space...................57 (� Cla,-ke School Elevalo,-Upg,-ade.................................................................................5,Y (1) Cla,-ke School fludito,-ium fludlo rlsual System..........................................................5,Y (k) Flee Statlon Headquaneps Deslgn..............................................................................59 Article 16: Rescind Prior Borrowing Authorizations.....................................................................59 Article 17: Establish and Appropriate To and From Specified Stabilization Funds......................60 Article 18: Appropriate to Stabilization Fund................................................................................60 Article 19: Appropriate from Debt Service Stabilization Fund......................................................61 Article 22: Appropriate for Authorized Capital Improvements .....................................................61 Article 23: Amendments to the District Agreement of the Minuteman Regional Vocational SchoolDistrict................................................................................................................................62 Appendix A: CPA Fund—Project Revenues and Expenditures ............................................................ A-1 Appendix B: Information on the Town's Current Specific Stabilization Funds.....................................B-1 Appendix C: Summary of Warrant-Article Recommendations..............................................................0-1 ii CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) Executive Summary Beginning last October, the Capital Expenditures Committee ("CEC") vetted proposals from municipal departments, school administration, and various citizens groups for capital projects to be included in Lexington's Fiscal Year 2015 ("FY2015") budget. Of those proposals, the ones in the recommended budget are addressed in this report, along with this Committee's recommendations. A Summary of Warrant-Article Recommendations is at the end of the report and the individual Warrant-Article Recommendations begin on Page 37 As a result of the detailed review and resulting refinement of capital requests since the initial presentations, Town Meeting will observe that the CEC most often has joined a consensus among the boards and committees relative to the capital articles being presented to it. Our committee would like to draw Town Meeting's attention to the following items: Community Center On December 3, 2013, the Town completed the purchase of the land, now with the address of 39 Marrett Road, from the Masons. The expressed purpose of that acquisition was for use as a Community Center. The prior use of the primary building on that property was as office and training space. The Board of Selectmen (BoS) created the Ad Hoc Community Center Advisory Committee ("AhCCAC") on April 22, 2013, to identify short-term improvements needed to permit occupancy as soon as possible and for long-term improvements to the property to support additional programs at the new Center. Through an ongoing iterative process, the AhCCAC continues to work with the architects— with inputs from key decision makers, stakeholders throughout the Town, the BoS, and other committees—on what would be a multi-year commitment to expand the facility's functionality. While a second phase of expansion has been put on hold because of other pressing Capital needs the Town faces, on March 10,2014, the BoS approved the AhCCAC's recommendation for a more-robust first-phase build-out with occupancy planned for next March. The CPA Use of the CPA in Lexington is now eight years old. The bonds that financed the purchase of Busa Farm, Cotton Farm, and the Leary Land have been paid in full, eliminating a nearly $2 million annual debt- service burden on the CPF. The absence of that burden this year has expanded the opportunity for new or continuing projects in FY2015. The beginning of the debt service for the land purchase off Marrett Road is among the beneficiaries of that in FY2015. Big-Ticket Projects In the foreseeable future, the Town must consider many "big-ticket" projects (i.e., approximately $1 million or more). The following are only those that will be considered at this STM and ATM. (See the Big-Ticket Items listed in The Projects Agenda on Page 5 for a more comprehensive list including those beyond these Town Meetings.) Except for the first item which has been stated by the BoS as the Town's highest importance—and with which this Committee agrees—no such ranking is intended by the rest of the order of this listing. Q Fire Station Central Headquarters—Renovation or Replacement Q Cary Memorial Building—Upgrades Q Community Center—Build-out(including the Carriage House) Q Visitor Center—Expansion&Renovation Q Community(Affordable) Housing—Development and Acquisition Q Minuteman Regional High School—Renovation(through annual assessments) Q Recreation Facilities—A continuing need Q Roads—Continuing needs Q Sidewalks—Continuing needs Q Traffic Mitigation—Continuing needs Affordable Housing See the new section on Page 32 that addresses how this topic is addressed in the Town. 1 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) The Mission of the Capital Expenditures Committee From the Code of the Town of Lexington(§29-13): A. Each year the Capital Expenditures Committee shall request and receive from the Town boards and departments a list of all capital expenditures that may be required within the ensuing five year period. The Committee shall consider the relative need, timing and cost of these projects, the adequacy thereof and the effect these expenditures might have on the financial position of the Town. B. The Committee shall prior to each annual meeting for the transaction of business prepare, publish and distribute by making copies available at the office of the Town Clerk and at Cary Memorial Library, and by mailing or otherwise distributing to each town meeting member, a report of its findings, setting forth a list of all such capital expenditures together with the committee's recommendations as to the projects that should be undertaken within the five-year period and the approximate date on which each recommended project should be started. This publication may be combined with and distributed at the same time as the Appropriation Committee Report. From the Code of the Town of Lexington (§29-14): The term capital expenditures shall mean any and all expense of a nonrecurring nature not construed as an ordinary operating expense, the benefit of which will accrue to the Town over an extended period of time. From the Code of the Town of Lexington (§29-26):...the Capital Expenditures Committee shall state whether it endorses each recommendation of the Community Preservation Committee. How to Read This Report Our report is divided into four sections: • An overview of capital projects in Lexington; • Presentation of a five-year capital budget; • Spending history and general capital plan for each department and program; and • This year's capital articles. "Town Warrant" refers to the "Town of Lexington Town Warrant for the 2014 Annual Town Meeting", January 27, 2014. "Brown Book" refers to the "Town of Lexington Fiscal Year 2015 Recommended Budget & Financing Plan", March 3,2014. Where our narrative includes a "See Article —" (which is to an ATM Article unless "STM" is included), it is referring you to that Article in the last section- "Warrant-Article Explanations and Recommendations". In that section you will find: We have quoted the Town's or a Town Committee's documentation for each of the Articles on which we are reporting. If we believe that quote has both adequately described the proposed work and satisfactorily made the case for the Town's need, you will not find us paraphrasing or otherwise reiterating either of those matters in this report. However, additional narrative is included if we don't feel that is the case. Our Committee's recommendations and how we voted are shown only in the boxed header for each Article and, if applicable, in any sub-elements unless there are further comments on our recommendation. If there are such comments, they will be in italics at the end of the text below the boxed header. Our oral report on Town Meeting floor will reiterate our written report and present any new information not available as of this writing. When we report on a capital article on Town Meeting floor during the deliberations, a committee member will provide the committee's recommendation and, if applicable, comments related to that recommendation. 2 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) Summary of FY2015 Capital-Budget Requests Requests 1 General Fund Enterprise Approp.& CEC Art. Categories Debt Cash Funds3 CPA Auth.OtherS I Total Differences- Comm un ity/Economic Development 8(d) Historical Commission Inventory Forms for Listed $35,000 $35,000 Buildings 8(l) Parker Meadow Accessible Trail Design and $34,500 $34,500 Construction Public Safety 10(m) Ambulance Replacement 1 S1850001 $65,0001 i i 1 $250,000 10 n Heart Monitor 1 $105,0001 1 1 1 $105,000 Culture and Recreation 8(h) Lincoln Park Field Improvements 1 $231,0001 $189,0001 $200,0001 1 $620,000 8(i) Park and Playground Improvements $65,000 $65,000 8(j) Park Improvements-Athletic Fields $100,000 $100,000 8(k) Park Improvements-Hard Court Resurfacing $8b,UUU 85,000 9 Pine Meadows Equipment $51,0001 1 1 $51,000 Public Facilities Department STM 2 Cary Memorial Building Upgrades $235,230 $8,241,350 $200,820 $8,677,400 STM 3 39 Marrett Road Community Center Renovation $422,816 $5,797,184 $6,220,000 8(a) 39 Marrett Road Community Center Sidewalk $100,000 $100,000 8(b) Visitor Center 161,276 59,332 220,608 14(a) School Building Envelope and Systems Program $230,000 $230,000 14(b) LHS Heating Systems Upgrade- Phases 2&3 $75,000 $75,000 14(c) Municipal Building Envelope and Systems $178,302 $178,302 14(d)(1) School Building Flooring Program $125,000 $125,000 14(d)(2) School Window Treatments Extraordinary Repair $50,000 1 $50,000 14(d)(3) Interior Painting Program $153,750 $153,750 14(d)(4) Middle School Nurses Stations 45,000 45,000 14(d)(5) Renovation&Update of Diamond Kitchen and $25,000 $25,000 Cafeteria 14(d)(6) Clarke School Gymnasium Dividing Curtain $25,000 $25,000 14(e) School Paving Program $100,000 $100,000 14(f) East Lexington Fire Station Physical Fitness Room $75,000 $75,000 14(g) Public Facilities Bid Documents $75,000 $75,000 14(h) Middle School Science,Performing Arts,and General $40,000 $40,000 Education Spaces 14(i) Clarke Elevator Upgrade($275,000) $73,406 $161,266 $40,328 $275,000 14(j) Clarke School Auditorium Audio Usual System $69,300 $69,300 14(k) Fire Station Hq Replacement Design(To be $0 Indefinitely Postponed) Nov 2013 Lexington High School Modular Buildings $7,700,000 $7,700,000 STM 22 Lexington High School Modular $495,000 $495,000 Buildings-Supplement Public Works Department 8(c) Hastings Park Gazebo Repairs $120,000 $120,000 8(e) Battle Green Streetsca a Improvements $27,000 $63,000 $90,000 10(a) Center Streetscape Improvements and Easements $600,000 $600,000 10(b) DPW Equipment Replacement $428,440 $257,000 $14,560 $700,000 10(c) Street Improvements $2,254,924 $961,105 $3,216,029 10(d) Storm Drainage Improvements and NPDES $270,000 $70,000 $340,000 Compliance 10 e Hydrant Replacement Program $50,000 $50,000 $100,000 10(f) Comprehensive Watershed Storm Water Management $390,000 $390,000 Implementation Measures 10(g) Massachusetts Ave.Intersections Improvements $500,000 $500,000 10(h) Sidewalk Improvements $400,000 $400,000 10(i) Dam Repair $150,000 $150,000 100) Town-wide Culverts f 390,000 390,000 10 k Town-wide Si nalization $125,000 $125,000 10(I) Traffic Island Renovation $83,000 $83,000 ($83,000) 11 Water Distribution System Improvements $293,000 $607,000 $900,000 12(a) Wastewater System Investigation and Improvements $900,000 $300,000 $1,200,000 12(b) Pump Station Upgrades $600,000 $600,000 Lexington Public Schools 13(b) School Technology $1,110,0001 1 i 1 $1,110,000 13(a) Systemwide School Furniture $261,594 $261,594 13(c) Design Funds for School Traffic Safety Mitigation $30,000 $30,000 13(d) School AEDReplacement $30,500 $30,500 Information Technology Department 10(o) Replace Town-wide Phone Systems-Phase III 1 $260,0001 1 $260,000 10(p) Network Redundancy&Improvement Plan-Phase II 38,913 1 $1U1'U8(J $14U,UUU Non-Government 8(f) Vynebrooke Village Renovations 1 $300,551 $300,551 8(g) LexHAB Set-Aside for Housing Acquisition 750,000 750,000 Totals 1$14,383,7591$5,481,0451$2,054,0001$15,950,9171 $1,216,8131$39,086,534 $83,000 1 Not included is the$124,057 debt service using State reimbursement for school projects(Art.19)or the$246,194.46±of Bond Issuance Premium received that is being applied to exempt-debt Schools projects(Article 22)concurrent with rescinding debt authorizations in the same amount for the same projects(Art.16). 2 All types of General Fund(including set-aside for roads from FY2001 Override);forthe specific types,see the Summary in Appendix C or the WarrantArticle Explanations and Recommendations starting on Page 37. 3 Includes use of retained earning and debt;for specific types,see the Summary in Appendix C or the Warrant-Article Explanations and Recommendations starting on Page 37. 4Includes both cash&debt,but does not include$1,600,808 for debt service(see Art.8(m))or$150,000 Administrative Budget(see Art.8(n)). 5Includes$200,820 of PEG Access Revovlving Funds,$54,888 of unused balances from prior Capital appropriations,and$961,105 of State Chapter 90 funds. 3 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) Capital Budget Lexington allocates appropriate resources to needed capital projects by considering them in four categories: • Big-ticket projects (greater than$1,000,000); • Small-ticket projects (between$25,000 and$1,000,000); • Enterprise &Revolving Funds projects (greater than $25,000); and • Community Preservation Fund projects (any dollar amount). The Capital Expenditures Committee: • Assesses capital needs brought forward by each department (municipal and schools) as well as the Community Preservation Committee (CPC) through the annual budgeting process; • Works with those departments and the CPC to identify capital needs anticipated to manifest during the next five years; and • Independently considers public facilities, infrastructure systems, and prospective longer-term needs, as well as issues and facilities not being addressed within any department; • Through this report and in presentations, this Committee advises Town Meeting about the necessary and prudent investments to maintain, improve, and create new facilities required to serve Lexington citizens safely, effectively, and efficiently. During the year, Committee members also work with and advise staff members in various departments, consult with other public committees, and make our views known to the Selectmen and School Committee, in an effort to shape a responsible capital budget for Lexington residents. Please note these important caveats: • All cost figures are estimates and generally do not reflect the cost in then-year dollars. The degree of accuracy varies by project. Those projected several years into the future are the most uncertain. They are subject to refinement as projects are designed, bid, and built. Even relatively near-term work is subject to cost uncertainties until projects are bid and contracts signed as material,labor, and contract-management costs are often highly variable even over a period of just a few months. • The scope of future projects is often highly uncertain. Accordingly, project budgets are subject to significant revision as the work is defined through the political and budgeting processes. • Dates for appropriations and taxpayer impact of financing projects are given in fiscal years, beginning July 1,unless otherwise specified. Big-Ticket Projects Big-ticket capital projects typically cost about $1 million or more and satisfy the conditions under which the Town is permitted to borrow funds for at least 10 years. They require careful analysis, budgeting, and broad support. The Town Manager and BoS' capital policy has generally maintained that such big-ticket projects be funded through borrowing, consistent with their expected life and annual budgeting for operating needs. This borrowing can be done in one of two ways: Through voter-approved debt exclusions that place the costs of financing outside the Proposition 2'/2 tax-levy limit and ensuring broad support, or By absorbing into the operating budget any portion of the borrowing not covered by CPA funds. This option has significant implications for the financing of other Town needs. For example, the costs associated with renovating the Cary Memorial Library where deadlines had to be met in order to preserve State certification and accompanying, substantial State funding were covered in the operating budget. 4 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) When projects are funded under the CPA, a debt-exclusion vote is not required. Three past examples of this are: The authorization at the 2009 May STM to purchase the Busa property(total cost$4.197 million). The authorization at the 2010 ATM of$1,500,000 of a $1,825,000 appropriation for the Town Office Building Renovation. The authorization at the March 18, 2013, STM of $7,652,500 toward the $11,212,500 purchase expenses of the land off of Marrett Road with the intended primary use as a Community Center. The authorization at the November 4, 2013 STM of$2,846,184 as the initial funding for the build-out of the Community Center. The Projects Agenda The following is a fairly comprehensive list of big-ticket items that are under consideration in Lexington. Except for the first three items that have been stated by the BoS as the Town's highest importance—and with which this Committee agrees—no such ranking is intended by the rest of the order of this listing. Fire Station Central Headquarters—Renovation or Replacement(See Article 14(k),but this is expected to be Indefinitely Postponed at this Town Meeting) Police Station—Renovation or Replacement. Needed to accommodate current demands and to improve working efficiencies. School Buildings—Expansion, Renovation & Reconstruction. Expansion is needed at the Lexington High School, renovation or replacement of the Hastings Elementary School, and ultimately renovation or replacement of the High School. Cary Memorial Building—Upgrades. (See STM Article 2) Community Center—Build-out. Building just purchased off Marrett Road; will require build-out for occupancy and expanded functionality. (See STM Article 3 &Article 8(a)) Visitor Center—Expansion&Renovation. (See Article 8(b)) Community(Affordable) Housing—Development and Acquisition. (See Articles 8(f) & (g)) Conservation/Open Space Land—Acquisition and Enhancement(See Articles 8(c) & (1)) Greenways Corridor—Implementation. Projects to link open spaces with trails. The major West Lexington Greenway Project—the proposed trail network west of I-95/Route 128 linking all Town-owner open space with the centerpiece of the project to consist of a universally accessible trail linking the Minuteman Bikeway with the Battle Road Trail in the Minuteman National Historic Park—has been studied. Hammond A. Hosmer House, 1557 Massachusetts Avenue (previously called the White House)—It has been stabilized;will now require build-out for a use. Minuteman Career & Technical High School—Renovation (through annual assessments) (See Article 23) Munroe School—Reuse if current license with the Munroe Center for the Arts is cancelled. (The license has been renewed annually since its original term ended on October 12008, but has a 120-day right for cancelation by either party.) Recreation Facilities—A continuing need(See Articles 8(h–k) &9) Roads—A continuing need. There are several arterial roads that need reconstructing. At the time of this report, there are no plans for a debt exclusion for roads. (See Article 10(c)) Sidewalks—A continuing need. A large amount of work is needed on our sidewalks—in residential areas, in the Central Business District("CBD"), and in other business districts elsewhere in Town. At the time of this report, there are no plans for a debt exclusion for sidewalks. (See Articles 8(a) & (e)and 10(a) &h)) Stone Building, 735 Massachusetts Avenue (previously the East Lexington Library)—Build-out. It has been stabilized;will now require build-out for a use. Traffic Mitigation—A continuing need. This remains an important matter in recognition of it often being a major concern to those in our residential districts. Actions taken are often an element of road- related projects,rather than being solely to achieve the mitigation. (See Article 10(c)) 5 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) The BoS, School Committee, Community Preservation Committee, and Permanent Building Committee will continue to evaluate, refine, prioritize, and schedule these projects for the next several years and propose realistic cost proposals in the 5-year projections. The Town-wide Facility Master Plan, still a work in progress,will contribute to that process. The Community Preservation Act (CPA) On March 6, 2006, Lexington voters approved adopting the CPA for our Town at the level of a 3% surcharge on property taxes. The proceeds under the CPA may be used for various capital projects within the categories of Community Housing, Historic Resources, Open Space, and Recreational Use. There are limitations in the Act regarding which projects within those categories can be funded under the Act. Projects are put forth to Town Meeting for action by a Community Preservation Committee (CPC) whose membership, in our Town, is prescribed in the Code of Lexington as follows: § 29-23A. There is hereby established a Community Preservation Committee pursuant to Section 5 of Chapter 44B of the General Laws (the "Act") consisting of nine members. The Board of Selectmen shall appoint three members of the Community Preservation Committee and the following bodies shall each select one of its members for membership on the Community Preservation Committee: the Conservation Commission, the Planning Board, the Recreation Committee, the Historical Commission, the Housing Authority and the Housing Partnership. Town Meeting can only approve, reduce the funding, or disapprove a project and it cannot change the purpose. Town Counsel has provided an opinion that Town Meeting can change the funding mechanism (cash or debt). As with any capital project, this Committee will give our recommendation on each of the projects put before the Town Meeting. (See Article 8) The CPA provides an alternative funding mechanism for capital projects. The CPA creates a separate pool of money that can he used for a limited set of projects and cannot he prioritized against the Town's traditional capital needs. According to the CPC's "CPF Account Balances" & "FY15 CPA Project Recommendations and Summary", as of November 4, 2013: For Projects and Administrative Budgets: Lexington Authorizations of CPF Relative to 2014 ATM&STM(March 24,2014) Previous 1,2 Projected FY2015 Cumulative If All Approved CPA Categories Approved Percentage Request Percentage Amount Percentage Community Housing $6,985,848 15.6% $1,050,551 7.9% $8,036,399 13.9% Historic Resources $19,167,763 42.9% $11,569,682 87.3% $30,737,445 53.0% Open Space $9,643,517 21.6% $9,643,517 16.6% Recreation Use $3,717,8921 8.3% $484,500 3.7% $4,202,392 7.2% Pending Assignment3 $4,319,0001 9.7% 1 1 $4,319,000 7.5% Sub-Totals for Projects $43,834,020 98.0% $13,104,7331 98.9% 1 $56,938,753 98.2% Administrative Budget' $880,0001 2.0% $150,0001 1.1% 1 $1,030,000 1.8% Totals $44,714,0201 100.0% 1 $13,254,7331 100.0% 1 $57,968,753 100.0% 'Unless explicitly noted, does not reflect return to the CPF of any unneeded appropriation after the final accounting following completion of the project or,in the case of the Administrative Budget,at the end of the fiscal year. 2The unspent$561,518 of CPF cash appropriated in the Historic Resources category at the 2012 ATM under Article 8(d)for the Muzzey Senior Center Upgrade design and engineering(D&E) and the initial construction were release back to the CPF and are not included. 3Represents the authorization to purchase the Busa Farm property for which the allocation between Community Housing and Open Space is still pending. °Although an exact amount of the unused previous appropriation that has been returned to the CPF has not been reported,it is a very substantial sum so the indicated'Previous"amount,and thus its percentage,are significantly more than what has actually been used. 6 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) The following table reflects what is available as a cash appropriation from the CPF at these Town Meetings. CPF Cash Available for Appropriation at the 2014 ATM & STM (March 24, 2014) Source Amount Percentage Estimated FY2015 Revenue CPA Surcharge $3,907,000 47.2% State Supplement'.2 $927,310 11.2% Investment Income $14,0001 0.2% Sub-Total $4,848,310 58.6% Prior Available Funds Community Housing Reserve $388,485 4.7% Historic Resources Reserve $82,427 1.0% Open Space Reserve $504,730 6.1% Unbudgeted Reserve $576,991 7.0% Undesignated Fund Balance $1,875,730 22.7% Sub-Total $3,428,363 41.4% Total 1 $8,276,6731 100.0% ' This source is explained later in this section of the report. 2 Calculated based on 24.6%supplement percentage. 3 Any balance in this account that is unspent as of June 30, 2014 (the close of FY2014) is added to the unspent Undesignated Fund Balance and that total is what becomes a part of what is available for appropriation in FY2015. If all the projected requests for use of the CPF cash are approved at both the upcoming ATM and STM ($6,163,190), that would leave a cash balance in the CPF at the end of the March 24, 2014, STM and the 2014 ATM of$2,113,483. It is important to note that the projected available CPF cash is not a limitation on what the CPC can recommend to Town Meeting for approval. The method of paying for what the CPC recommends can— and now often does—include, in part or in total, the issuing of debt instruments. It remains the recommendation of this Committee that any such debt be for as short a term as practical after considering the funding projected for the CPF over at least the next 10 years and consideration of projects that might come before the CPC for consideration which would require funds beyond those allocated to the three, mandatory, 10% of revenue, purpose-category Reserves. (Those are the first three Reserves cited in the above table.) If front-end loading of such debt were practical, that, too, remains a recommendation. The debt service on such debt instruments is an obligation borne by the CPF throughout the term of those instruments—whether short-term financing (e.g., a Bond Anticipation Note [BAN]) and/or long-term financing (i.e., a Bond). In the future years, it is incumbent on the CPC to recommend to Town Meeting, and for Town Meeting to appropriate in full, those obligatory debt-service payments. One approach that provides flexibility in making a decision about how much, if any, CPF cash should be applied, up front, for a very-large project is to defer that decision by initially issuing a BAN that has a term of 1 year or less for the full amount of the project. When that BAN matures (which typically carries an interest rate substantially below even the relatively low rates on the Town's bonds), at that time make the decision on whether to use CPF cash to reduce the total for which a bond would then be issued. Doing so permits the Town to have a better idea of how much CPF cash should be held in anticipation of the next—and later—years' demands upon the CPF. That mechanism has been used in the past and this Committee would expect it to be proposed for FY2015 and in the future for other very-large projects. As shown in the previous table our CPA-surcharge funding is eligible for supplemental State funding based on each town's prior-fiscal-year's property-tax surcharges, but the percentage is not guaranteed. 7 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) When there are not sufficient funds for a 100% match, the State does a 2nd-round, and potentially 3 d round, calculation to determine the final supplemental funding for those communities that have adopted the maximum 3% surcharge, including Lexington. Since the passage of the CPA, the supplements have been funded from the State's CPA Trust Fund that gets its revenue from surcharges on the fees on property transactions at the Registries of Deeds. That process continues,but there has been a significant enhancement beyond those transactions. Initially based on State Legislature action and signature by the Governor on July 9, 2012, of the FY2013 State budget, to the extent the State ended FY2013 with a surplus, up to the first $25 million of that surplus also shall be added to that Trust Fund.' The State Comptroller then certified the FY2013 consolidated net surplus in his report on November 5, 2013, at $106.8 million-thereby allowing the $25 million to be added to the Trust Fund. The result-as the next table shows-was nearly a doubling of the distribution in FY2014. Although that initial Legislative action only applied to any FY2013 surplus, there were indications from the Legislative leaders they intend to repeat that provision in each future fiscal year, and when the Governor signed the FY2014 State budget on July 12, 2013, it did contain a provision reaffirming the potential for a similar addition to the Trust Fund of the first $25 million from any FY2014 consolidated net surplus. If that potential should become a fact, then the distribution the Town receives in FY2015 should, again,be substantially more than it would be if it relied only on the surcharges at the Registries of Deeds. As both funding sources for that Trust Fund are highly variable and dependent upon future actions by the Legislature and the Governor, there will always be a significant degree of uncertainty about the level of future State-supplement funding. This has been the history of distributions at the State level under the CPA in the years relevant to Lexington: For Communities Having Adopted CPA(out of total of 351) Year in which Percentage of Total of all CPA Total Supplement supplement distributed Number Massachusetts Surcharges($M) Amount($M) Percentage FY2008 113 32.2% $68.1 $68.1 100.0% FY2009 127 36.2% $74.1 $54.6 73.7% FY2010 135 38.5% $78.2 $31.6 40.4% FY2011 142 40.5% $82.0 $25.9 31.5% FY2012 143 40.7% $84.8 $26.2 30.9% FY2013' 148 42.2% $89.2 $27.7 31.1% FY2014 2,3 148 42.2% $92.5 $54.9 59.3% Totals $569.0 $289.0 50.8% 'Distribution in FY2013 was net of$9,577 as an adjustment was made across the distribution to correct for a prior- year error for Phillipston. 2Seven communities that have previously voted to accept the CPA will be eligible to receive their first supplement in FY2015. 3The source of the supplement (the State's Community Preservation Trust fund) received a $25 million infusion from the State's surplus at the end of FY2013. ' The Acts of 2012,Chapter 139, Section 155 2 The Acts of 2013,Chapter 38, Section 145 8 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) And here is the supplemental funding received by Lexington from the State, along with a projection for FY2015: Year in which Prior-Year's CPA State Supplement Percentage Total Suppl supplement received Surcharge Collected' 1st Round 12nd Round 3rd Round Total Amount FY2008(Actual) $2,556,362 100.0% N/A N/A 100.0% $2,556,362 FY2009(Actual) $2,777,882 67.6% 1.8% N/A 69.4% $1,927,708 FY2010(Actual) $2,931,678 34.8% 0.9% 0.5% 36.2% $1,060,390 FY2011 (Actual) $3,042,587 27.2% 0.6% 0.4% 28.2% $858,729 FY2012(Actual) $3,206,117 26.6% 0.6% 0.4% 27.6% $885,463 FY2013(Actual)' $3,344,371 26.8% 0.6% 0.4% 27.8% $929,507 FY2014(Actual)' $3,572,460 52.2% 1.1% 0.7% 54.1% $1,932,347 Total Actual: $21,431,457 Received to date: 47.4% $10,150,506 FY2015(Projected)' $3,709,2401 TBD TBD TBD 25.0% 1 $927,310 Totals including projected: $25,140,6971 44.1% $11,077,816 1 The"actuals"are the net amounts as used by the State;the"projected"is the Town's projection for the gross collection. 2 The Total Suppl Amount includes$255 to correct an underpayment in FY2012 from an error with Phillipston's surcharge. 3 The Total Suppl Amount reflects there was a$25 million addition to the State's CPA Trust Fund because the State finished FY2013 with a surplus of at least that amount-thereby permitting the maximum amount authorized by the State Legislature to go into that Fund. 4 The projected percentage does not include any increase that would result from the State deciding to continue to infuse the State's CPA Trust Fund with additional funding from a prior-year budget surplus. At this time, the latest estimate of the potential supplement percentage for FY2015 by the Massachusetts Department of Revenue (DOR) Division of Local Services (DLS) is that the 1st Round should be 23%. As shown above, our experience in the 2nd& 3rd rounds has been at least an additional 1.0%. For the FY2015 projections in the above table,we are using about the same percentage as being used by the Town-which is without any additional funding from a State surplus. So while the supplement level had fallen substantially since our first year, our Town will continue to receive significant help from the State toward the cost of our CPA-funded projects. Although there are other factors that will affect the size of the State's CPA Trust Fund from which the supplements are made (e.g., its administrative expenses and interest earned on that Fund), the following is a year-to-year comparison of CPA Trust Fund collections at the Registry of Deeds, its revenue source, for the first 4 months of this Trust-Fund year which is the latest data we have been given, so far. Also included in the last column is the change from last-year's collections to the year before that so the chart provides the percentages for each of the last two year-over-year comparisons. CPA Trust-Fund (CPATF) Collections at the Registries of Deeds ($M) Comparison of CPATFs Current to Last USt:fo:WS?ravioit5 Month' FY2013/2014 FY2014/2015 Change Percentage er. en(agrr::::: Nov $2.736 $2.286 -$0.450 -16.5% Dec $2.558 $1.836 -$0.722 -28.2% :;:;82¢to; Jan $2.769 $1.875 -$0.893 -32.3% ::::1:0. %:::::::: Feb2 $2.116 $1.685 -$0.431 -20.4% :J1 7%;:;:;:;: . . . . . . . . . . . . Totals' $10.179 $7.683 -$2.496 -24.5% Source: Massachusetts Department of Revenue's (DOR's) Monthly Reports of Collections & Refunds("Blue Book") The month of the DOR's "Blue Book". Although fees allocatable to the CPA Trust Fund are collected in each month, the July through April collections are reported in the subsequent month's report,and then the May&June collections are combined and reported in the June report. 2Source is advance information from the Massachusetts DOR of what will be in the February "Blue Book". 3 Totals may differ due to rounding. Does not include any adjustments that may have been made to monthly data prior to the latest month. 9 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24`h) Notwithstanding the significantly diminished receipts shown, year-over-year, for the opening months of the current Trust Fund year,regardless of the percentage the Town uses in its budget projection, the Town will receive whatever amount is determined by the DOR when the DOR uses the established formula to determine each participating municipality's share of the distribution that is now being made in November of each year. After all currently contemplated FY2015 actions, our projection for the CPA funding available for FY2016 is: Source Amount Projected End-of-FY2015 Balance (rounded down) $2,113,483 Estimated FY2016 Surcharge at 3% Rate with 3.5% increase over $4,043,745 FY2015 Budgeted Surcharge Estimated State Supplement Received in FY2016 at 24.6% of $959,766 FY2015 Budgeted Surcharge CPF-related Share of Premium Received at February 5, 2014, Sale of Town Bonds' $1,631,467 Estimated FY2016 Interest Income on the CPF Balance (3.5% $14,490 increase over FY2015 Budget) Estimated Total Available for FY2016 $8,762,951 Existing Obligations (including estimated) Wright Farm Purchase Bond Debt Service $424,800 39 Marrett Road Purchase Bond Debt Service $1,065,100 39 Marrett Road Build-out Bond Debt Service (projected)2 $63,140 Cary Memorial Building Upgrades Bond Debt Service (projected)2 $1,153,789 Debt Service $2,706,829 Net Balance Available Before Reserves $6,056,122 New Addition to Open Space Reserve (available for use) $501,800 New Addition to Historic Resources Reserve (available for use) $501,800 New Addition to Community Housing Reserve (available for use) $501,800 Reserves (available for use) $1,505,400 Info Only Net Balance Available Discounting Reserves Allocations $4,550,722 (which, however, are available for use) 'This amount may change when the final bond-issuance costs are known as that could affect the allocation of the balance of the Premium. 2Final amount will be known when the debt instrument as been issued. See the CPA Summary in the Brown Book (Appendix C, Page C-3) for a summary of the CPF status as of its publication on March 3rd of this year. Enterprise-Fund Projects The Town operates three enterprise funds for revenue-producing activities funded outside the tax levy by user fees: water distribution, wastewater distribution [sanitary sewers], and certain recreation services, such as the golf course, swimming pools, and tennis courts. Recreational playground equipment, in contrast, is not fee generating and capital investment for such equipment is therefore funded as part of the small-ticket program. $100,000 per year is paid from the Recreation Enterprise Fund for Lincoln Field debt service that is expected to continue until February 1, 2018, when that debt will be retired. Unlike property-tax revenues, enterprise-fund fees are not subject to a limit under Proposition 2'/z. 10 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) Coming before this Town Meeting are recommendations for projects in support of responsibilities of the Water, Sewer, and Recreation Enterprise Funds. These include Park and Playground Improvements (see Article 8(h–k)), Pine Meadows Golf Course Equipment (see Article 9), DPW Equipment Replacement (see Article 10(b)), Water Distribution System Improvements (see Article 11), and Wastewater (Sanitary Sewer) System Improvements (see Article 12)). From a capital standpoint, enterprise-funded projects are evaluated in terms of service and cost. For example, Recreation-Enterprise Fund funds have been used in the reconditioning of the fields at Lincoln Park, beginning with Field#1 under the 2013 ATM Article 8(h) and, as noted above, in the same Article at the 2014 ATM—which addresses reconditioning of Field#2 at Lincoln Park. Revolving-Fund Projects Revolving funds established under the provisions of Massachusetts General Laws Chapter 44, Section 53Et/2, must be authorized annually by vote of the Town Meeting. The fund is credited with only the departmental receipts received in connection with the programs supported by such revolving fund, and expenditures may be made from the revolving fund,without further appropriation, for those programs. Revolving funds are usually expended to cover non-capital costs and, therefore, this Committee normally doesn't report on their annual authorizations unless a capital expense is contemplated. Such an expense is contemplated in FY2015. (See Article 7) Small-Ticket Projects Capital projects that do not qualify as big-ticket projects are funded from the tax levy. Generally, they cost between$25,000, the minimum qualification for consideration as a non-CPF capital expenditure, and $1 million, and represent projects that should be funded on a regular, timely basis to maintain Town infrastructure. With the creation of the Department of Public Facilities as well as the Building Envelope "set-aside" passed in the June 2006 operating override, a new emphasis has been placed on continual infrastructure maintenance, a move that this Committee applauds. We continue to work closely with the stewards of our assets to prioritize,plan, and project such work for a period of five years or more. 11 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) Five-Year Capital Plan The table on the next three pages summarizes the five-year capital plan that this Committee is submitting for Town Meeting's consideration. It reflects the expected FY2015 appropriations at the 2014 ATM and the March 24, 2014, STM, and the contemplated FY2016—FY2019 requests. We started with the amounts and timing shown in the Brown Book, Page XI-23. Those requests have been updated based on any information we received after it was published and we have made some additional entries or changes in the out years where we feel there might be potential requests based on earlier studies, design& engineering work, or the existence of a multi-phase project, but where there is no formal position taken by the Town. In that vein, there are important caveats to that table: Q Please see the footnotes for some information on the status of many of the entries and how this Committee's position differs from that presented by the Town in the Brown Book. Q There are a large number of GF, CPF, and potential, debt-exclusion, Big-Ticket Projects facing the Town in the near future, not all of which are shown in the out-years of this five-year plan which only goes out to FY2019. The largest of these not shown would be the replacement or major renovation of the High School, which has been preliminarily estimated near $200 million in the final report of the Town's Ad hoc Townwide Facilities Master Planning Committee (August 30,2013). Excluding the millions of dollars of to-be-determined (TBD) entries, the future Capital Budget Requests in the Plan exceed $150,000,000. The FY2015 capital funds, both cash and financed by debt, have been increased by more than 50% from FY2014, and the Capital-related Stabilization Fund is receiving a significant net infusion for FY2015 (See Article 17). These funds, along with available CPF resources, will allow us to make significant progress on our more-routine capital projects, but will still leave us with a huge challenge to fund all of the possible out-year projects. Q Because of that huge challenge this Town faces with regard to the renovation/replacement/renewal of its Capital Assets, this Committee continues to urge the BoS to move forward promptly to develop a formal, Town-wide, Facilities Master Plan for the Municipal facilities and urges the School Committee to update its Plan for its facilities to be included in the Town-wide Plan. A BoS-appointed committee has provided its input to the BoS for such a Town-wide Plan. This Committee stands ready to assist in any way that it can toward achieving such a Plan Q This Committee appreciates the Town's concern about citing a preliminary estimate for projects that are not at all well defined. We continue to urge the Town to present a prioritized and time-phased list of Big-Ticket Projects and their funding using a "best guess" for the likely costs. The Town's out-year amounts generally do not reflect the costs in then-year dollars. As this Committee does not have the means reasonably to adjust current-year values to then-year values, we are using the Town's dollar values. 12 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) CEC FIVE-YEAR CAPITAL PLAN (FY2015-FY2019)1 Capital Project Requests FY2015 Non-TBD (by executing department) I Request FY2016 Plan FY2017 Plan FY2018 Plan FY2019 Plan I Totals Community/Economic Development Historical Commission Inventory Forms $35,0001 1 1 1 $35,000 Parker Meadow Accessible Trail Design&Construction $34,5001 TBD 1 1 $34,500 Subtotal-Community/Economic Development $69,500 $0 $0 $0 $0 $69,500 (note TBD) Fire Software(Police&Fire/EMS)(Joint Entry) See joint entry below under Police Ambulance Replacement $250,000 1 1 $280,0001 $530,000 Heart Monitor $105,000 1 1 1 $105,000 Portable Radio Replacement(Joint Entry with Police) I I I TBD TBD Town-wide Public Safety Radio Network(Joint Entry) See joint entry below under Police Ladder Truck Replacement 1 $1,000,000 1 1 $1,000,000 Subtotal-Fire(note TBD)1 $355,000 $0 $1,000,000 1 $280,000 1 $0 $1,635,000 Police Software(Police&Fire/EMS)(Joint Entry) 1 1 $425,0001 $425,000 Portable Radio Replacement(Joint Entry with Fire) See joint entry above under Fire Town-wide Public Safety Radio Network(Joint Entry) TBD $0 Subtotal-Police(note TBD) $0 1 $0 1 $0 $425,000 $0 1 $425,000 Information Technology 1 Replace Town Wide Phone Systems-Phase III $260,000 $52.000 $204,000 $516,000 Head End Equipment Replacement $125,000 $250,000 $375,000 MIS Technology Improvement Program $109,000 $100,000 $55,000 $264,000 Network Redundancy&Improvement Plan-Phase II $140,000 $110,000 $100,000 $50,000 $50,000 $450,000 Subtotal-IT $400,0001 $271,0001 $429,0001 $400,0001 $105,0001 $1,605,000 Public Facilities Fire Station HQ Replacement D&E and Construction $1,000,000 $13,000,000 1 1 $14,000,000 Police HQ Replace/Renovate D&E and Constructions $900,000 1 $12,100,000 $13,000,000 Build-out of the Stone Building6 TBD $0 Hammond A.Hosmer House Build-out TBD $0 Roofing Program $285,560 $416,408 $704,834 $802,620 $2,209,422 School Building Envelope and Systems Program $230,000 $210,000 $215,000 $221,000 $226,000 $1,102,000 LHS Heating Systems Upgrade Phases 2&3 $75,000 $893,000 $968,000 Municipal Building Envelope and Systems $178,302 $212,760 $187,329 $192,012 $196,812 $967,215 School Building Flooring Program $125,000 $125,000 $125,000 $125,000 $125,000 $625,000 School Paving Program $100,000 $150,000 $153,750 $157,593 $161,901 $723,244 Interior Painting Program $153,750 $157,594 $161,534 $165,5721 $169,896 $808,346 Public Facilities Bid Documents $75,000 $75,000 $75,000 $75,000 $75,000 $375,000 Diamond Energy Improvements $250,000 $3,500,000 $3,750,000 Visitor Center $220,608 $2,080,375 $2,300,983 Middle School Science,Performing Arts,&General $40,000 $500,000 $3,100,000 $3,640,000 Ed Spaces Maria Hastings School Renovation/Replacement $4,000,000 $44,000,000 $48,000,000 Community Center Bui Id-Out $3,151,000 $3,151,000 Renovation&Update of Diamond Kitchen&Cafeteria $25,000 $325.000 $350,000 Clarke Gymnasium Lockers $30.000 $30,000 Cary Memorial Building Upgrades $8,677,400 $8,677,400 School Window Treatments Extraordinary Repair $50,000 $50,000 East Lexington Fire Station Physical Fitness Room $75,000 $75,000 Middle School Nurses Stations $45,000 $45,000 Clarke School Elevator Upgrade $275,000 $275,000 LHS Modular Bldgs(incl$7.7M appr.Nov.2013 STM) $8,195,000 $8,195,000 Clarke School Gymnasium Dividing Curtain $25,000 $25,000 Clarke School Auditorium Audio Visual System $69,300 $69,300 School Traffic Mitigation for Safety-D&E and TBD TBD TBD $0 Construction l° Subtotal-Public Facilities(note TBDs) $21,785,360 $10,294,2891 $65,834,0211 $13,741,011 $1,757,2291 $113,411,910 Public Works Center Streetscape Improvements 1 $600.0001 $6,675,000 1 1 1 $7,275,000 Automatic Meter Reading System 1 1 $657,2501 $496,0001 $496,0001 $1,649,250 Continued on next page 13 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) CEC FIVE-YEAR CAPITAL PLAN (FY2015-FY2019)1 (continued) Capital Project Requests FY2015 Non-TBD (by executing department) Request FY2016 Plan FY2017 Plan FY2018 Plan FY2019 Plan Totals DPW Equipment Replacement $700,000 $803,000 $685,000 $695,000 $665,000 $3,548,000 Street Improvements $3,216,029 $2,531,250 $2,546,851 $2,562,843 $2,579,234 $13,436,207 Storm Drainage Improvements&NPDES Compliance $340,000 $340,000 $340,000 $340,000 $340,000 $1,700,000 Sanitary Sewer System Investigation and $1,200,000 $1,200,000 $1,200,000 $1,200,000 $1,200,000 $6,000,000 Improvements Hydrant Replacement Program $100,000 $100,000 $100,000 $100,000 $100,000 $500,000 Pump Station Upgrades $600,000 $600,000 $600,000 $600,000 $600,000 $3,000,000 Comprehensive Watershed Storm Water Management $390,000 $390,000 $390,000 $390,000 $390,000 $1,950,000 Implementation Measures Water Distribution System Improvements $900,000 $900,000 $660,000 $660,000 $660,000 $3,780,000 Massachusetts Ave. Improvements77 $500,000 $50,000 $6,550,000 $7,100,000 Sidewalk Improvements $400,000 $400,000 $400,000 $400,0001 $400,000 $2,000,000 Community Center Sidewalk Construction 13 $100,000 $100,000 Dam Repair $150,000 $525,000 $675,000 Battle Green Streetscape Improvements $90,000 $200,000 $900,000 $1,190,000 Battle Green Master Plan-Phase 3 $570,438 $570,438 Town-wide Culvert Replacement $390,000 $390,000 $390,000 $390,000 $390,000 $1,950,000 Town-wide Signalization Improvements $125,000 $125,0001 $125,000 $125,000 $125,000 $625,000 Hartwell Avenue Infrastructure Improvements $3,000,000 $1,750,000 TBDJ $4,750,000 Hastings Park Overhead Wires14 $0 Municipal Parking lot improvements15 $40,000 $440,000 $480,000 Bikeway Bridge Repairs $80.000 $80,000 Hartwell Avenue Compost Site Improvements $350,000 $350,000 Hastings Park Gazebo Repairs $120,0001 $120,000 Traffic Island Renovation $83,000 1 $83,000 Subtotal-Public Works(note TBDs) $10,004,0291 $18,309,250 $11,704,539 1 $14,948,8431 $7,945,234 1 $62,911,895 Recreation Athletic Facility Lighting $287,552 $483,150 $770,702 Pine Meadows Improvements $275,000 $75,000 $350,000 Park and Playground Improvements $65,000 $65,000 $65,000 $65,000 $65,000 $325,000 Irving H.Mabee Pool Project $1,188,308 $1,188,308 Park Improvements-Athletic Fields $100,000 $110,000 $75,000 $150,000 $210,000 $645,000 Pine Meadows Equipment $51,000 $65,000 $116,000 ADAAccessibility Study $60,0001 1 $60,000 Park Improvements-Hard Court Resurfacing $85,000 $55,0001 $55,0001 $60,0001 $255,000 Potential Land Acquisition 16 TBD $0 Center Track and Field Reconstruction $3,000,000 $3,000,000 Lincoln Park Field Improvements $620,000 $620,0001 1 1 $1,240,000 Subtotal-Recreation(note TBD) $921,0001 $1,262,552 1 $1,658.308 1 $3,275,000 1 $833,1501 $7,950,010 Schools Food Service Equipment $30,000 $30,000 $30,000 $30,000 $120,000 Systemwide School Furniture $261,594 $400,000 $400,000 $400,000 $400,000 $1,861,594 School Technology Capital Request 17 $1,110,000 $1,320,000 $1,220,000 $1,220,000 $1,220,000 $6,090,000 School Traffic Mitigation for Safety-Analyses $30,000 $30,000 $40,000 $100,000 School AED Replacement $30,500 $30,500 Subtotal-Schools $1,432,094 $1,780,000 $1,690,000 $1,650,000 $1,650,000 $8,202,094 Town Clerk Election System Upgrade18 1 $60,000 $60,000 Archives&Records Mgmnt/Conserve/Preserve 16 $20,0001 $20,0001 $20,0001 $20,000 1 $80,000 Subtotal-Town Clerk $0 1 $20,000 1 $20,0001 $80,0001 $20,000 1 $140,000 Community-Wide CPF Funded or,if noted likeiv'ointl v with support from the GF Vynebrooke Village Renovations $300,551 TBD $300,551 Other Lexington Housing Authority Projects TBD $0 LexHAB Set-Aside Funds for Development of $750,000 $750,000 Community Housing(Busa) Community Housing on the Leary Property19 TBD $0 LexHAB Set-Aside for Housing Acquisition19 TBD $0 Continued on next page 14 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) CEC FIVE-YEAR CAPITAL PLAN (FY2015—FY2019)1 (continued) Capital Project Requests FY2015 Non-TBD (by executing department) Request FY2016 Plan FY2017 Plan FY2018 Plan I FY2019 Plan Totals Land Purchases TBD $0 CPA Restriction Drafting&Enforcement Funds" TBD $0 Greenways Corridor Projects(also GF)20 TBD $0 Subtotal—Community-Wide(CPF Funded)(note TBDs) $1,050,551 $0 $0 $0 $0 $1,050,551 Totals (No Allowance for TBDs)1 $36,017,5341 $31,937,0911 $82,335,8681 $34,799,8541 $12,310,6131 $197,400,960 The following apply to all items below: (a)the amounts include all fund sources; (b)"TBD" indicates undefined at present, but the potential exists for one or more requests in those years; (c)most FY2016–FY2019 amounts are not presented on an inflation- ad'usted basis;and d individual amounts maV be below the$25,000 capital threshold if ro'ected to be funded from the CPF. Delayed one year as this Committee expects this to be purchased after both the replacement/renovation of the Police and Fire Department Headquarters has been defined. 'Study was funded in FY2013 and this Committee is now forecasting implementation of recommendations in FY2016. Still begins in FY2016, now identified with a planning estimate for D&E—timing based on site selection and feasibility study in FY2015(likely at an STM)—and planning estimate for construction in FY2017.(Both amounts considered the amounts projected in the Final Report of the Lexington Ad hoc Townwide Facilities Master Planning Committee,August 30,2013.)(AhTFMPC). Moved by this Committee to be under Public Facilities. 'D&E and construction both delayed one year to reflect this Committee's expectation that the Police Station would follow the Fire Department Headquarters replacement. (Both planning-estimate amounts considered the amounts projected in the Final Report of the Lexington AhTFMPC,August 30,2013.)Moved by this Committee to be under Public Facilities. 6Added by this Committee 7FY2016 amount increased by this Committee to reflect increased work. 'No change in timing,but revised planning-estimate amount for both D&E and construction.(Both amounts considered the amounts projected in the Final Report of the Lexington AhTFMPC,August 30,2013.) 'This Committee recognizes that the Ad hoc Community Center Advisory Committee has looked at options for a Phase 2 of the build out,but due to other competing, major,projects in this Capital Plan,this Committee does not foresee any further build-out within the time frame of this Plan. Moved by this Committee to be under Public Facilities. "There may be additional traffic-calming projects during the rest of this Capital Plan that would require funding beyond that being currently projected,but as the scope of any such projects is unknown at this time,no allowance has been included in this Plan. 12 The FY2016 funding is a placekeeper in case the final design entails any land purchases required to accomplish the project. "Added by this Committee as its funding was separated from that for the Community Center build-out and is expected to be executed by DPW,rather than DPF. 14TBD amount was deferred by the Town from FY2015.Based on what this Committee views this as a low-priority project even if the estimated cost were below the initial estimate,this Committee does not expect this project to be funding by FY2019. 75The first amount shown was deferred by the Town from FY2015.As this Committee believes any near-term work on those parking areas should commence after it is known what will be done about the renovation/replacement of the adjacent Police Headquarters building,this Committee has slipped both of the Town's amounts(without any adjustment)to FY2017 and FY2018,respectively. 16While the Town had a TBD in FY2017, as this Committee is not aware of anything in that year, the TBD is being shown as applicable across the remaining timeframe of this Capital Plan. 17This Committee has increased the FY2016 amount to that understood to be what was intended. "Added by this Committee as it is understood this was an inadvertent omission. "Added by this Committee as likely requests to the CPC during the time frame of this Capital Plan. 121 The West Lexington Greenway Project could be included in the out-years in this line. 15 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) Programs Conservation and Open Space The debt service for the Busa Farm has been fully paid. On March 19, 2012, the BoS endorsed the Busa Land Use Proposal Committee (BLUPC) recommendation by directing the Town Manager to issue an RFP for farming and to request LexHAB develop a proposal to use approximately '/4-acre of land along Lowell Street for affordable housing. It has been presumed that the operation and maintenance of the farm will not require any Town funds. Following the Town's purchase, the property initially remained under lease for farming with the original owner, but in November 2013 the Town signed a lease with the Lexington Community Farm Coalition, Inc., to operate a community farm on a 7.39-acre portion of the property. The term of the lease is for 10 years, commencing on January 1, 2014, with an option for two 5-year renewal periods. At the time of this report, the coalition has hired a farmer and operation of the farm has begun. On March I Oh of this year, the BoS approved a LexHAB proposal to build two, 3-unit, buildings on the land allocated for affordable housing. Funding for the new appropriation from the CPF to complete the funding of that project is before this ATM. (See Article 8(g)) Continuing the prior practice, funds are included in the Administrative Budget of the CPC to enable the Conservation Commission to do preliminary appraisals and land surveys. (See Article 8(n)) With regard to the West Lexington Greenway Corridor Project, the 2007 ATM voted $125,000 from the CPF to hire an engineering firm to create a Master Plan for the entire West Lexington Greenway Corridor with a focus on creating a new pedestrian and bicycle trail through conservation land by connecting the Minuteman Bikeway with the Battle Road Trail. The planning and engineering firm Vanasse Hangen Brustlin, Inc. (VHB)was hired and completed a Master Plan in August 2011 and, following comments by the Greenways Corridor Committee, the 25% Design Drawings for the proposed Minuteman Bikeway and Battle Road connector trail were completed by October 2012. While the full West Lexington Greenway Corridor is not ready for implementation, last-year's ATM funded the route marking for the remaining 35 miles of an approximately 40-mile pedestrian and bicycle route throughout the Town. For FY2015, there is a request for the design of an accessible trail for Parker Meadow. (See Article 8(1)) A funding request for its construction is expected at next year's ATM. 16 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) Conservation and Open Space 5-Year Capital Appropriation History (All Sources) FY2010 FY2011 FY2012 FY2013 FY2014 Leary Land Purchase $2,153,100 Busa Farm Purchase $4,197,000 Cataldo/Cotton Farm Acquisition3 $3,357,000 Minuteman Bikeway Preservation $320,000 Wright Farm Acquisition $3,047,000 Conservation Restriction Enforecement $25,000 Lexington Center Pocket Park $21,500 ACROSS Lexington $5,875 5-Year Open Space & Recreation Plan $30,000 Update Totals $6,350,1001 $3,677,000 1 $0 $3,047,0001 $82,375 iPurchase authorized at 2009 ATM,Article 12. Closing date not known.The full purchase price for the 14.2 acres was $2,763,100, but the allocation was the shown $2,153,100 for Open Space(13.5 acres), $600,000 for Community Housing (0.7 acres),and $10,000 for Historic Resources (the house). 2Purchase authorized at May, 6, 2009, STM,Article 6. Closing date was December 4, 2009.The amount shown is the full purchase price for the entire 7.93 acres, but subsequently, the BoS allocated about 0.5 acre of that total for Community Housing; however, as of the time of this report, the total purchase price has not been allocated between the two purposes(Open Space &Community Housing); therefore the full purchase price is being shown. 3Purchase authorized at the 2010 ATM,Article 9. Closing date not known.The full purchase price for the about 4.2 acres was $3,857,000, but subsequently, the Town accepted a $500,000 State LAND Grant (2011 ATM,Article 33) in regard to this purchase and it was subsequent received at the end of FY2012; therefore, the amount shown above is net of that$500,000. 4Purchase authorized at the 2012 ATM,Article 9. Closing date was December 20, 2012.The purchase price for the about 12.6 acres(Parcel 1)was $2,950,000 and there were$97,000 needed for purchase- associated costs. Lexington Community Center & Muzzey Senior Center Lots A2 and B1 of 33 Marrett Road property (which lots are now referred to as 39 Marrett Road) were purchased for $10,950,000 (with an additional $262,500 for costs ancillary to the purchase) with funding appropriated at the March 18, 2013, STM, Article 2. Title to that land passed from The Supreme Council of the Ancient Accepted Scottish Rite of Freemasons to the Town of Lexington on December 3, 2013, and was recorded on December 5, 2013. The prior owner/occupants used the primary building as office and training space, and the Carriage House just for storage. The BoS created the Ad hoc Community Center Advisory Committee ("AhCCAC") on April 22, 2013, to identify short-term and long-term improvements to the property needed to support Town and potentially other programs to be housed there at a new Community Center. Through an ongoing iterative process, the AhCCAC continues to work with the Steffian Bradley Architects ("SBA"), key decision makers, stakeholders, the BoS, and other committees on what was to be a multi-year commitment to Design&Engineering, and then to construction to redevelop and expand the facility's functionality as a Community Center To enhance the quality of life for all Lexington residents by creating a warm, welcoming and inclusive environment. [Mission Statement for the Community Center as adopted by the AhCCAC, October 17, 2013] At this time, the Senior Center remains located at the Muzzey Condominiums. In addition to senior activities, that Center houses the Town's Human Services Director and the Veterans Services Agent's office. As anticipated by this Committee, with the Town's purchase of the 39 Marrett Road property for the purpose of redeveloping the property for a new Community Center, no further funding is requested for 17 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) improvements to the current Senior Center. The new Community Center will incorporate space to provide for the continued functions of the current Senior Center and other Town staff and programs as mentioned above.3 At the November 4, 2013, Special Town Meeting$3,169,000 were approved to: Complete the D&E (including construction documents), the bidding process, and the construction for the Phase 1 initial occupancy at the primary building at 39 Marrett Road($3,099,000), and Design of a sidewalk to the primary building ($20,000) and to extend the schematic-level design for the full build-out($50,000) to provide more detail on what future phase(s)might entail and cost. At that time, it was anticipated that bids would be issued for Phase 1 with responses required by the end of January 2014, and award by mid-February 2014. Construction would continue through mid-September 2014, and the facility should being ready for occupancy by mid-October 2014. As is often the case with renovations versus new construction, there is a set of unknowns only revealed after purchase when architects, engineers, and other professionals can inspect the building in detail to identify and evaluate the condition of what currently exists and the performance that can be expected by the systems within that building. (That inspection occurred a month after that STM.) Then as the D&E proceeds and the programmatic demands were identified by the AhCCAC, the true scope of work evolved. Additional costs associated with upgrading systems and making other structural changes to incorporate new uses consistent with the stated community values and goals adopted by, in this case, the AhCCAC on behalf of the Town of Lexington and a wide range of stakeholders have been identified. There has been an ongoing, challenging, cost-benefit analysis by the AhCCAC in their careful consideration of the equally important priorities of expediting occupancy and avoiding construction disruption of people and programming. It became clear that increased occupancy rates (far beyond the previous owner's use) would tax the heating, ventilating, and air-conditioning (HVAC) systems beyond their existing capacity. Because of higher-priority capital needs in the Town, the originally contemplated Phased 2 build-out of the Community Center (with its planned HVAC upgrades) has been deferred. Therefore, the recommendation is now that far more be done under Phase 1 than was contemplated at last fall's STM. The goal is to open the Community Center with an interior environment that would be suitable "for the long haul" without the need for later interior work that would, by its nature, interfere with the on-going use of the facility. At this time, the Phase 1 project is now expected to be put out to bid in early April, 2014, with contract award in late May, and occupancy of the building projected for early March,2015. See STM Article 3 for the request for further information on the elements for which the additional funding, in addition to that provided at last fall's STM, is being requested to cover the latest total project cost for all the work needed for Phase 1. Funding to complete the sidewalk from Marrett Road is also being requested. (See Article 8(a)) Fire The Fire Department uses industry standards and its own experience to establish the replacement schedule for its capital equipment. Unlike many pieces of Town equipment, fire engines and medic (rescue- ambulances) trucks are partially custom-made and equipped, require very detailed specifications, and 3 For the record,this is a recapitulation of the Muzzey Senior Center improvement plans.In Phase I,DPF directed a study by Bargman,Henrie and Archetype($45,100 under 2010 ATM,Article 8(o))that produced a report in May 2011 entitled"Muzzey Senior Center Life Safety Improvements".It recommended several infrastructure improvements to the present Senior Center to proceed in two subsequent phases.Phase 11,funded from the CPF ($561,518 under 2012 ATM Article 8(c)),was to do the D&E up to construction documents for both phases and to fund higher-priority work.None of the Phase II monies had been used because negotiations with the Muzzey Condominium Associations regarding the planned work were not successful,and then the potential Marren Road purchase warranted a hold.The Phase III FY2014 CPF request for$526,818 was Indefinitely Postponed. (See this Committee's Report to the 2013 ATM,page 29,Article 8(d),for a description of the work contemplated under both Phases 11&111.) 18 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) typically require many months between placing the order and the delivery and acceptance of a piece of equipment. The mission of the Fire Department in the 21St century has shifted beyond traditional firefighting to emergency services, homeland security, and community education—with our firefighters now being trained for Emergency Medical Services (EMS) and Advanced Life Support (ALS). The equipment to perform these missions has changed with new technologies for firefighting and communications, yet the basic pumper truck, ladder truck, and rescue-ambulance are still essential to the mission. There are four FY2015 Capital requests by the Fire Department: Replacement of an ambulance (see Article 10(m)), replacement of three heart monitors (see Article 10(n)), creation of a physical-fitness room at the East Lexington Fire Station (see Article 14(f)), and a request for design funds for a new Headquarters Station,but that's expected to be Indefinitely Postponed. (See Article 14(k) regarding that) Lexington must continue to replace its aging equipment and retain back-up capacity. The table on the next page includes the forecasted need for replacing major capital vehicles in the current Department inventory. 19 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) Major Capital Equipment Following is the current inventory of the Fire Department's major capital equipments—ordered by the year of the currently-projected replacement funding: Originally Projected Projected Replacement Model Year Put-in-Service Useful Life Funding ID Type Make Purchased Date (Years) Original Cost FY2015 M-06 Ambulance Chevrolet/ 2006 Apr2006 �J- $165,000 ' Lifeline FY2017 L-1 Aerial Emergency 2000 June 2001 20 $588,000 s One/Cyclone FY2018 to-u9 Ambulance Chevrolet/Lifeline 2009 Ju12009 9- $204,0000 FY2021 M-12 Ambulance Ford/Horton 2012 Mar 2012 02 $251,199 7 FY2022 E-3 Pumper Emergency 2004 Jan 2005 2u' $345.000 OnelTyphoon To be To be 2 To be FY2024 P1 15 Ambulance determined 2015 determined 92 s FY2027 E-1 Purr per Ferrara/ 2007 Apr 2008 20' �)389,000 Intruder 11 FY2030 E-2 Pumper Ferrara/ 2010 Aug 2010 20' $344,034" Inferno FY2034 E-4 Pumper Emergency 2013 Mar 2014 204 $465,000 14 Onefryphoon Not Applicable" S-1 Bucket Truck International 1984 1984 ' Includes ID series "E" (pumpers),"L"(ladder), &"M" (Medic)(M designation followed by vehicle year).Not included are ID series "C" (cars), "H" (trailer), "S" (service vehicles, including trailer), "F" (forestry) and a light unit as they are funded from the operating budget. 2 The life span of ambulances is based on 3 years of primary service,3 years of secondary service,and 3 years in reserve. 3 As of Mar 2014,projected replacement cost in FY2015 is$250,000. (See Article 10(m)) °The life span of these vehicles is based on 10 years of frontline service,and 10 years in reserve status. 5 As of Jan 2014,projected replacement cost in FY2017 is over$1,000,000. r'As of Jan 2014,projected replacement cost in FY2018 is-$280,000. 7 Net cost was$241,199($251,199 less$10,000 for the trade-in for old M-3), but gross cost being listed as future status of a trade-in is unknown—plus it's expected any purchase -8 years out will, as with all the other out-year purchases, be at a much higher cost. 8 Appropriated amount proposed for FY2015 funding for this ambulance (the replacement of M-06) is $250,000. (See Article 10(m)) 9 Net cost was$499,034($544,034 less$45,000 for the trade-in for old E-3),but gross cost being listed as future status of a trade-in is unknown—plus it's expected any purchase -17 years out will, as with all the other out-year purchases, be at much higher cost. 10 $485,000 was appropriated for FY2014 to replace E-2 that was plagued with serious mechanical issues. (Se Committee's Report to the 2013 ATM,Article 10(a),for the background on that matter.)The legal action taken by the Town for a refund is still not resolved at the time of this report. The replacement was purchased for$415,000 ($465,000 less $50,000 for the trade-in of E-4—a 2003 Ferrara/International pumper that had been purchased for $210,000 and put in service in Jul 2003). Approximately$20,000 of the FY2014 appropriation was spent for ancillary equipment for the new pumper; therefore, about$50,000 remains of the appropriation that is not needed.As the full amount had been bonded, when finally determined,the now-unneeded cash proceeds can be reappropriated at a future Town Meeting. 11 This truck currently is used to service the remaining wired fire-alarm circuits. Its bucket was transferred over from a 1969 model-year truck that had been in the inventory.At the time of this report,the Department had finished decommissioning and removing the last of those wired circuits that it expected to have to do—which is done by department personnel on overtime. All that remains is to recheck that those circuits to be removed by other parties have also been removed.Once that recheck is completed any final removals deemed needed to be done by the Department will be done—which should be in this fiscal year—the truck will be scrapped.It can no longer be certified, it has no remaining value,and will not be replaced. Equipment would be borrowed from DPW,if needed,for a similar function in the future. 20 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) Fire Department 5-Year Capital Appropriation History (All Sources) FY2010 FY2011 FY2012 FY2013 FY2014 Public Safety Radio Connectivity $50,000 Fire Trucks&Ambulances $500,000 $240,000 $485,000 Fire-Department HQt $100,000 Self-Contained Breathing Apparatus $260,000 Fire HQ Alarm Receiver $30,000 Firefighter Protection Turnout Gear 1 $88,0001 1 Totals $600,0001 $290,0001 $328,0001 $50,0001 $485,000 t Redesign Study(continuation of what was funded in FY2009&includes$29,700 CPF) Police The Lexington Police Department (LPD), which provides public safety services through a team of dedicated police officers, detectives, dispatchers and support staff, is supported by the Town's Capital Program in the areas of communication systems, computer systems, and improvements to the facility in which it is housed. The FY2015 Capital Budget contains no requests for funding Police Department capital projects. The Lexington Police Headquarters will benefit, however, from funds approved for FY2014 from the ongoing request for Municipal Building Envelope and Systems (see 2013 ATM, Article 14(a)) to fund of extraordinary repairs. For the Police Department, it is planned to replace doors,upgrade the exterior doors and the card-swipe security system, and to improve the kitchen. We note that the Town's recommended 5-Year Capital Plan reflects funding D&E related to a renovation and add-on to the existing Police Station located at 1575 Massachusetts Avenue in FY2016, with construction funding in FY2017, both as TBD. As noted earlier in the discussion under the Fire Department, the next study for its Headquarters replacement will be addressed at a later Town Meeting. Since the renovation or replacement of the Police Headquarters is to follow the Fire Headquarters replacement, you'll find that our 5-Year Capital Plan has slipped the timing of the Police Station project. Beyond correcting very basic needs due to overcrowding and being functionally inadequacy, the renovation of the police station will include other necessary enhancements. For instance, the Police Department must substantially improve its ability to process fingerprints with a larger fuming tank and replacement of the smaller tank. (Standing alone, these costs would exceed $25,000.) Because this upgrade requires a larger lab and building design to support the use, it will be incorporated into the Police Station renovation project,when the time comes. Both the Police and Fire Departments described to our Committee the burdens they face with the current, primitive, software used to track and report on their activities. The current software does not mitigate inefficient use of personnel for extensive manual tabulation and does not generate the sophisticated reporting that is essential and required in today's environment. A project proposal based on the 2004 Public Safety Staffing Review was drafted on September 15, 2008, recommended replacing the software with one better aligned with the current needs of the Police and Fire Departments. This Committee fully supports the upgrade and remains very concerned about this project's repeated postponement. First having been in the Town's FY2011–FY2015 Capital Plan when it was projected that a study would be funded in FY2014 ($10,000) with purchase in FY2015 ($400,000), and by this year's FY2015–FY2019 Capital Plan which has a single funding of $425,000 for FY2017. This Committee appreciates the Town's position that on-going coordination with Police and Fire Departments in other municipalities will help to identify the best option for an enhanced, viable, alternate software, and that a transition to any new software represents a substantial training burden on the departments. And now with the explicit position by the BoS this year that providing modern facilities for both public-safety departments—Fire and Police, in that order—is its highest priority, we accept that independently addressing this long-standing Public- Safety software issue can't be addressed sooner than FY2017 and, in fact, may slip further. 21 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) The Police Department continues to consider how the firing range at the Hartwell Avenue complex can be augmented to meet the current firearms training requirements and needs for modern police work, ensuring readiness to respond to weapons currently in use and on the streets—and potentially serving a regional need. Within the next 5-years, conceptualization of the project is expected to mature into something acceptable to a broad audience. It is for that reason that this Committee continues to challenge other uses at that complex which could in any way jeopardize—whether through the assignment of land around the existing range to another purpose or by incompatible activities in the vicinity of an enhanced range—the Town's ability to provide such an enhanced range. The Federal Government has mandated that public-safety agencies (including Lexington's Police and Fire Departments) will be required to move their radio-band frequency from the current 400 band, to the 800 band. This will require a complete replacement of radio equipment, including hand held, mobile, and base stations. The radio system was upgraded and changed in 1994, at a cost of over $1 million. A change to the new frequency band will be a capital project affecting both the Police and Fire Departments. The departments are currently studying how best to comply with the new mandates. Cost estimates will follow once the scope and timing of the project is clearly defined Police Department 5-Year Capital Appropriation History (All Sources) FY2010 FY2011 FY2012 FY2013 FY2014 Police Station Space Preservation & 45,000 Needs Study Police Station Ventilation System' $31,700 Totals CPF Library In December 2010, architects Adams and Smith were hired to study how operations at the Main Library could be improved ($25,000 under 2010 ATM, Article 12(q)). Funding of $100,000 for recommended changes was approved under 2011 ATM, Article 13(1). The recommendations include changes to workflow and ergonomics. Under 2013 ATM, Article 10(b), $124,000 was appropriated to purchase equipment and supplies and provide for staff time to convert Cary Library materials to Radio Frequency ID (RFID) as a direct result of that report. The implementation of that conversion is expected this spring. Restoration work to, and updating the Massachusetts Historical Commission Inventory on, the Stone Building (former East Lexington Library Branch), including a new roof, gutters, aluminum siding removal, painting, and window glazing, were completed in 2010 using $202,933 from the CPF under 2010 ATM, Article 8(q). Although the Historic Structures Report on which this work was based recommended a small addition to the rear, those plans were not acted upon as the Town has not yet determined a new use for the building. The building continues to be maintained by the DPF under the oversight of the Cary Library Board of Trustees. Public Works The Department of Public Works (DPW) is responsible for design, bidding, construction, and management on projects related to all Town facilities except buildings that are assigned to the Department of Public Facilities (DPF). The DPW is organized around seven elements: Administration, Engineering, Highway Division, Public Grounds Division, Environmental Services Division, Water Division, and Sewer Division. Major components of DPW's FY2015–FY2019 capital projects include: • Road and sidewalk construction • Water distribution and sanitary-sewer systems improvements • Storm-water control and management • Hartwell Avenue Infrastructure Improvements • Trucks and heavy equipment necessary to accomplish the DPW mission 22 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) DPW's capital needs—except CPA, Revolving-Fund, or Enterprise-Fund projects—must be funded by the general tax levy and/or voter-approved debt exclusions. Almost all construction projects for the sanitary-sewer system and for the water-distribution system are funded from Enterprise Funds. Likewise, large trucks and heavy equipment used in support of the sanitary-sewer and water-distribution systems are funded by Enterprise Funds. Engineering Engineering for all DPW projects is either done "in house" or contracted to outside consulting and/or design firms. In addition to supporting on-going DPW work, it represents an essential component of the development of a majority of our DPW's future projects. Engineering will oversee the design of multiple projects funded in this-year's budget. (See Article 10(a), (c–d) & (f-1)) Roads Lexington has a total of about 199 miles of roads, including State and unaccepted roads. That total consists of 134 miles of Town-accepted roadways, about 19 miles of unaccepted roadways, and about 46 State-highway miles. DPW maintains the public roadways; the remainder being maintained by the private owners or the State. Funding for roads is a combination of State Chapter 90 funds and Town funds. (See Article 10(c)) In April 2010, the Town retained Fay, Spofford & Thorndike (FST), a civil-engineering consulting firm, to develop and implement a Pavement Management System (PMS) for its public roadways and its bike trail (approximately 5.5 miles). The study was completed in November 2010 and updated in November 2013. That update states "Lexington is in tremendous shape from a Pavement Management standpoint...the dedication in budget the Town has made to `Routine Maintenance' and "preservation Maintenance' is paying dividends." The comprehensive study developed an extensive roadway database describing actual pavement conditions and roadway characteristics in order to better understand future roadway-funding requirements. The study reported the replacement cost for the Town-accepted roadways would be in excess of$85 million in FY2011 dollars. A more detailed analysis of the report is contained in this Committee's report to the 2011 ATM. This Committee was extremely pleased to see the study as it provides a quantitative basis for determining the condition of the pavements that the DPW maintains. That information, along with recognition of pending associated impacts on our pavements (e.g., cuts for utilities work, construction for storm-water and wastewater system improvements, sidewalk-related projects, etc.) offers the promise of an even-more productive and cost-effective program going forward. Sidewalks The town has over 120 miles of sidewalks. Because extending and upgrading many of these sidewalks was long overdue, the BoS appointed a Sidewalk Advisory Committee in spring 2005. Sidewalk maintenance is expensive, and issues of obstructions, easements, and objections from residents burden new sidewalk construction. That committee's overall policy is to develop a prioritized sidewalk construction plan focusing on the Safe Routes to School Program, other high-pedestrian-traffic routes, and high-walking-hazard streets. This Committee is pleased that funding requests for business-district sidewalks are presented separately from those for residential sidewalks and that there are now three sidewalk categories: residential, CBD, and non-CBD business. The FY2015 sidewalk-funding request in Article 10(h) will allow the accomplishment of residential projects outside the CBD, chosen through cooperation between the Sidewalk Committee and the DPW. That work includes D&E (as needed) and construction of new sidewalks and rebuilding/repaving existing sidewalks in residential areas and a sidewalk at the Community Center. In addition, there will be some CBD sidewalk work incorporated in the Center Streetscape Improvements and Battle Green Streetscape Improvements. (See Articles 8(a) & (e) and 10(a)) 23 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24`h) Town-wide Signal Improvements Many of the Town's signals are outdated and sometimes malfunctioning. A DPW Engineering Division study, funded with Traffic Mitigation funds, has identified those locations most in need of improvement, after assessment of condition, signal timing, delays,ADA requirements, etc. (See Article 10(k)) Water Distribution System Many of the Town's water mains were installed in the early 1900s and need to be replaced or cleaned and lined. This is an annual program for replacement of unlined, inadequate, aged, and breaking water mains to improve water quality, pressure, and fire-protection capabilities, and to reduce frequency and severity of water-main break, as well as eliminate water-main"dead ends". (See Article 11). Heavy equipment and trucks used by the Water Division are procured with Water Enterprise funds. Where equipment is shared with the Sewer Division, the costs are shared. (See Article 10(b)) Work continues to replace any remaining unlined pipes. The work will then focus on replacing aging mains or those with a higher break history. Engineering has a program plan for this work and its project list is shortening. Because of the age of some parts of the system (Massachusetts Avenue, for instance, is over 100 years old), some of the work cannot be completely understood until it is begun and the actual site conditions are revealed. The Engineering Division has documented the materials, age, and break history of our water mains and uses that information as well as material sampling (when appropriate) to determine replacement and rehabilitation, as well as suitable methods therefore. Some of the "out year" funding in the capital plan is still approximate because of the difficulty of actual testing in a working water system(unlike roads which can be analyzed visually and with easily accessible samples, water systems can only be tested by shutting down service to the section being tested(and the residents that section serves) and deep excavation. This is both costly and disruptive, and therefore is performed on as limited a basis as practicable. Hydrant System The FY2015 funding for hydrant replacement is evenly divided between Tax Levy funds and the Water-Enterprise Fund. (See Article 10(e)) This Committee continues to encourage replacement at the fastest practical rate to ensure public safety and appreciates that the level of funding proposed for this year is at least what it was last year as that is double what had been the consistent funding prior to last year. Sanitary Sewer The sanitary-sewer system (also known as the wastewater system), like the water-distribution system, has sections that date back to the early 1900s. Due to age-related deterioration, some sections are susceptible to storm-water infiltration which increases the total flow to the Massachusetts Water Resources Authority (MWRA) treatment system, resulting in increased charges to the Town, and causing overloading of parts of the system. There is an ongoing program of investigating, evaluating, replacing and repairing sections of the system. (See Article 12(a)) The system has 10 pumping stations that need continual maintenance and periodic updating and which the Sewer Division has been upgrading. In September 2012, the engineering firm Wright-Pierce performed a detailed survey of the pump stations, generating a 20-year repair/replacement plan for the 10 pumping stations. This year's request is initial funding for work that is consistent with those findings. (See Article 12(b)) During the 2011 "Halloween day" snowstorm, several of the pumping stations were without power so even using portable generators, it wasn't possible to keep four of them from overflowing. Therefore, this Committee considers funding and installing of emergency generators at other pump stations should be done as soon as practical. We are pleased to report that DPW has made plans to accomplish that. With a combination of available Capital funds and their Operating Budget, this important enhancement began in FY2013 with the Concord Avenue station. Three pumping stations now have backup electric-power- 24 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) generation capability (Main station, Concord Avenue, and Potter Pond) and a comprehensive plan now exists for the remaining stations. The funding request this year is for design of three and construction of one additional stations.. Heavy equipment and trucks used by the Sewer Division are procured with Sewer Enterprise funds. Where equipment is shared with Water Division, the costs are shared. (See Article 10(b)) Dam Repair The State Department of Conservation and Recreation mandates inspecting every dams that are rated "significant-hazard dams" every five years. An engineering study in 2010 of the Butterfield Dam on Lowell Street revealed significant potential problems with the dam. The 2011 ATM,Article 10(a), funded the Phase I engineering and construction and partial Phase II engineering for that dam. The 2012 ATM, Article 12(g), funded continued Phase II engineering, construction services and the construction of Phase II improvements. Phase 1 is now complete and Phase 2 is being bid this spring. FY2015 funding is requested for design work to correct deficiencies in, and make improvements to, the dam at the Old Reservoir. (Article 10(i)) Storm-Water Drainage and National Pollution Discharge Elimination Systems (NPDES) Storm drains which line the Town's streets occasionally fail due to heavy loads passing over them and/or loss of supporting soil around them thereby creating holes in the street. In addition, as streets are repaired and repaved, it is frequently discovered that the storm-drainage system is seriously deteriorated. Concurrent drainage system repairs are required to prevent further deterioration of a failing condition and to protect newly paved secondary streets. It is also necessary to study and repair drains where overflow conditions develop and/or complaints are received. (See Article 10(d)) This work is part of a National Program that requires a State permit. New permitting regulations are anticipated that are expected to increase costs and complexities of this work in future years. Culvert Repair There are more than 50 culverts in Town and many are near, or at, failure. Occasionally a culvert not on a public roadway is discovered following a major rain event. The on-going culvert inspections are confirming a need for replacement and extraordinary repairs. This is a companion program to the on-going Watershed Management Plan. The 2011 ATM, Article 7(s), appropriated $65,000 for the review, design, and permitting for repairs to the three culverts under the access road to the Hartwell Avenue Compost Facility. The 2012 ATM, Article 12(d), appropriated$390,000 for replacement of those three culverts and for D&E for repairs to culverts identified in storm-drainage studies. Two additional culverts have been replaced this year (Concord Avenue and at the entrance to the compost facility). Two additional culverts are in design. Additional funds are being requested this year to continue this work. (See Article 100)) Comprehensive Watershed Storm Water Management Systems The Town must maintain its 18 brooks, three watersheds, and its numerous wetlands in a condition such that they do not reduce the volume of water that can be handled by our storm-drainage systems. Sediment and broken tree limbs impede the flow of water and cause flooding and damage to private property, thus creating liabilities for the Town. (See Article 10(f)) Public Grounds The Town has approximately 630 acres of land of which approximately 110 acres are in parks, playgrounds, conservation areas, athletic facilities, school grounds, and historical sites. In addition, Town staff administers and maintains four cemeteries with a combined area of a little over 30 acres. The Forestry staff maintains approximately 10,000 trees along roadways and an indeterminate number of trees, shrubs, and plantings on Town-owned land. 25 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) This year's request is for the renovation of the gazebo at Hastings Park. (See Article 8(c)) Minuteman Bikeway The 11-mile Minuteman Bikeway, which was opened in 1993, runs from the Alewife MBTA Station to the railroad Freight House in Bedford. About half the total length of the Bikeway lies in Lexington. The DPW's Public Grounds Division maintains the Lexington segment. The Town's 5-Year Capital Plan indicates that a request will be made in FY2016 for repairs to the bridge carrying the Bikeway. DPW Equipment DPW has 167 pieces of equipment, of which 90 pieces had an individual acquisition cost in excess of $25,000; therefore, their replacement would normally be subject to this Committee's review. the replacement value for the equipment today is approximately$8 million. DPW has developed a well-conceived program of replacing the older, less fuel-efficient and high- maintenance-cost equipment with standard, off-the-shelf vehicles and equipment that will last longer and cost less to maintain and operate. Equipment replacement when acquisition costs are under $25,000, and all automobiles, is funded with operating funds. The current 5-year equipment-replacement schedule projects annual costs between $700,000 and $803,000 per year, in FY2014 dollars. FY2015 requested procurements are consistent with that replacement schedule. (See Article 10(b)) 26 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) DPW 5-Year Capital Appropriation History (All Sources) FY2010 FY2011 FY2012 FY2013 FY2014 Capital using Tax Levy&Chapter 90 Funds DPW Equipment $520,923 $400,384 $365,000 $595,000 $349,000 Street Improvements& Easements' $1,238,125 $1,376,578 $1,546,602 $4,026,000 $2,814,238 Street light/Traffic lights/Traffic mitigation $50,000 $217,000 $87,000 $125,000 $125,000 CBD Streetscape $240,000 Battle Green Area Improvements $203,845 Town-wide Culvert Replacement $390,000 $390,000 Drainage/dams/brook cleaning $160,000 $270,000 $770,000 $600,000 $340,000 Sidewalk/bikeway improvements $340,000 $200,000 $550,000 $3,304,000 Geographic Information System $84,000 Street Acceptance-Pitcairn Place $125,000 Comprehensive Watershed Study& Implement $110,000 $110,000 $50,000 $165,000 $390,000 Hydrant Replacement $25,000 $25,000 $25,000 $25,000 $50,000 Public Grounds 1 $35,0001 1 $15,000 Tax Levy&Chapter 90 Totals $2,313,048 $2,738,962 $3,078,602 $6,919,845 $7,777,238 t FY2013 includes$175,000 of D&E&$1,500,000 of construction for Grove Street&Robinson Road work that,although off the site and,thus,is the responsibility of DPW,is in conjunction with the New Estabrook School project. Capital using Enterprise Funds Sanitary Sewer Sanitary Sewer System $1,200,000 $1,200,000 $1,200,000 $1,200,000 Pump station upgrades $100,000 $100,000 $100,000 $100,000 $100,000 DPW Equipment $263,500 $45,000 $145,000 Geographic Information System $14,400 Automatic Water-Meter Reading System $25,000 Sewer Sub-Totals $1,602,900 $145,000 $1,300,000 $1,300,000 $1,445,000 Water _ Water Mains Relining &Replacement $900,000 $900,000 $900,000 $900,000 DPW Equipment $119,000 $57,420 $145,000 Automatic Water-Meter Reading System $25,000 Geographic Information System $21,600 Hydrant Replacement $25,000 $25,000 $25,000 $25,000 $50,000 Rehabilitate Standpipes 1 1 $160,000 Water Sub-Totals $1,090,600 $1,142,420 $25,000 $925,000 $1,095,000 Enterprise-Fund Totals $2,693,500 $1,287,420 $1,325,000 $2,225,000 $2,540,000 Ca ital using DPW Compost Operating Revolving Fund Culvert Replacement $65,000 Revolving Fund Totals $0 $0 $65,000 $0 $0 Grand Total $5,006,548 $4,026,382 $4,468,602 $9,144,845 $10,317,238 Public Facilities The Department of Public Facilities (DPF) is responsible for the coordination and care of all Town-owned buildings including those under the control of the BoS, Town Manager, Library Trustees, and School Committee. Expenses associated with the DPF staffing, maintenance (including preventative maintenance), custodial services, capital-project management, utilities, landscaping and grounds (at schools only), and building rentals are the responsibility of this department. The DPF is organized around four areas of responsibility: Administration, Project Management, Facility Maintenance and Repair, and Custodial Services. Administration is responsible for the administration of the Department. Project Management is responsible for major capital renovations and providing staff support to the Town's Permanent Building Committee for new construction. Facility Maintenance and 27 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) Repair is responsible for the maintenance and repair of all the facilities listed below. Custodial Services is responsible for custodial services in all those facilities. This calendar year has required attention to continuing project management of the new Estabrook Elementary School, the major renovations of the Bridge and Bowman Elementary Schools, and the designing/implementation of the first phase of renovation to the newly acquired property at 39 Marrett Road for a Community Center to accommodate the Senior Center programs, expanded programming for all ages in the community, and for the Social Services and Recreation Department staff which manage those activities. Project Management also continues on previously authorized projects with the project for modular buildings at the Lexington High School—which will be executed in two phase over this calendar year and the next. (See this Committee's Report to the November 4, 2013, STM, Article 4, for details on the project, and Article 22 in this report for a supplemental funding request.) There will be significant, continuing, management demands on the Facilities Department as other major and minor projects are being explored in the coming years. The Estabrook School was completed ahead of schedule—permitting full occupancy, as planned, after last month's school vacation—and that project is proceeding within the budget. (There is still the major demolition of the old school to be accomplished.) The renovated Bridge and Bowman Schools were both available for occupancy last October and that project is anticipated to be completed this summer when the final abatement work on the Bridge School is scheduled to be completed. With regard to the Maria Hastings Elementary School—which is the remaining elementary school that has not yet had a major renovation or replacement—the School Committee submitted a Statement of Interest (SOI) to the Massachusetts School Building Authority (MSBA) on January 12, 2014, asking for financial assistance from the State to address the significant deficiencies of the school—the primary one being the severe overcrowding. The response by the MSBA is anticipated by this fall and, if the MSBA ranks the project for near-term financial support,within 270 days the Town would need to appropriate its own funding of a Feasibility Study for the work—which usually would entail the matter being brought to a Special Town Meeting. DPF is responsible for buildings at 23 locations: Town Office Building, Cary Memorial Building, Police Station, Fire Department Headquarters, East Lexington Fire Station, Samuel Hadley Public Services Building, Stone Building (previously used as the East Lexington Library), Cary Memorial Library, Visitors Center, Council on Aging Facility (Senior Center in the Muzzey Condominiums, 1475 Massachusetts Avenue), Community Center (property at 39 Marrett Road to which the Town took title in December, 2013 and to which a transition of the Senior Center is planned at the completion of the first phase of renovation to that property; see STM Article 3), Westview Cemetery, the Hammond A. Hosmer House, 9 schools, and the Schools Central Administration(in the old Harrington School). DPF has taken a systematic approach to solving problems that affect both Municipal and School buildings, including roofs, flooring, building envelope, and school paved parking and sidewalk areas. During FY2013, DPF further refined its estimates for these programs, which in some cases should be more on-going maintenance than capital expenditures. However, as the needs exist and the work will be funded using GF cash, the Committee supports these projects being in the FY2014 Capital Budget— although we would look for them eventually to transition into the Operating Budget. (See Article 14(a–c, & e)) This year's request for DPF Capital funding includes a wide range of important work to both enhance buildings to meet the programmatic demands of the programs that occur in them as well as to attend to the extraordinary repairs and maintenance that are essential to extending the useful life of the buildings. See Articles 8(c) & 14 for the specifics. 28 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24`h) Public Facilities 5-Year Capital Appropriation History (All Sources) Program FY2010 FY2011 FY2012 FY2013 FY2014 Department-wide Town-wide Facilities Master Plan $65,000 Municipal Public Services Building' $200,000 Hosmer House Stabilization $381,000 Library Material Handling System $100,000 Design Building Envelope $157,594 $161,534 $165,572 $169,711 $173,954 Fire Headquarters2 $70,300 $450,000 East Lexington Fire Station $75,000 Kitchen Upgrade Cary Memorial Library 1 $135,0001 1 Town Office Building Renovation $325,000 Municipal Sub-Total 1 $302,8941 $486,5341 $850,5721 $750,711 $173,954 Schools Eval of Middle Schools Science $35,000 Labs and Performing Spaces New Estabrook $1,250,000 $42,342,248 Diamond Energy Improvements $25,000 Hastings Natural Gas Conversion $45,000 High School Overcrowding $175,000 $400,000 $362,000 Renovation S3 Public Facilities Bid Documents4 $75,000 $175,000 Grounds Vehicle $80,000 $80,000 Building Envelope $376,500 $272,400 $300,000 $215,000 $235,000 Mechanical/Elec/Plumbing $390,000 $50,000 Landscaping/Paving $120,000 $175,000 $238,347 $100,000 $150,000 Interior Renovations $305,000 $174,000 $75,000 Bridge/Bownman Renovations $750,000 $21,950,000 Extraordinary School Repairs3 $378,000 $395,000 $610,000 $666,500 Security Standardization $370,000 Wall Unit Air Conditioners $56,000 Clarke Middle School Bus Loop $35,000 Hastings School Kitchen $90,000 Renovation Schools Sub-Total $1,191,500 $1,799,4001 $24,383,3471 $43,927,2481 $2,219,500 Grand Totals $1,494,394 $2,285,9341 $25,233,9191 $44,742,9591 $2,393,454 Allowed use of insurance-claim proceeds toward project cost; was not an increase in the project's budget. 2 FY2010 fundings were for D&E; FY2012 funding was for repair of the main equipment floor. 3 FY2012 funding for High School Overcrowding Renovations had been appropriated as part of Extraordinary School Repairs, but is separated here as there is follow-on funding in FY2013 & FY2014 for Phases 2&3. 4 FY2014 includes$100,000 from the CPF for D&E for the initial build-out at 39 Marrett Road for use as the Community Center. 29 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) Recreation Recreation Department programs are funded from three sources: • Tax Levy (e.g., used for neighborhood playgrounds, athletic fields, and basketball court improvements) • Recreation Enterprise Fund (e.g., used for fee-based activities such as Pine Meadows Golf Course, Irving H. Mabee Pool, Old Reservoir, and tennis courts) • CPA funds (e.g.,preservation of recreation facilities, including those for fee-based activities) Fee collections for Enterprise Fund-based activities are weather dependent and can vary from year to year. The Recreation Enterprise Fund makes an annual debt-service payment of $100,000 per year for Lincoln Fields (ending in February 2018). It also makes an annual indirect payment to the Town that in FY2015 will be $233,600. CPA monies have enabled some large projects to be fulfilled, which otherwise might not have been financially viable. Most recently, the Center Playfields Drainage Project has been funded $2,392,754 through CPF appropriations in FY2011—FY2013. Significantly, amendments to the CPA that were signed into law on July 8, 2012, now allow CPA funding to replace playground equipment and other rehabilitation work on fields not originally purchased with CPA funds. At this Town Meeting, Recreation-related funding requests include funds to: • Replace synthetic turf at Lincoln Field #2. (See Article 8(h)) CPA funds cannot be used for installation of synthetic turf, but are available for grading, underlayment, and related work. (The unusually heavy snow over the past winter has delayed completing the comparable replacement at Field #1 that was funded at last-year's ATM under the same-numbered Article. That replacement, including work on adjacent pathways, is currently projected to be complete by May of this year.) • Replace athletic equipment at Garfield Playground. (See Article 8(i)) • Grade and crown multipurpose field at Clarke Middle School for proper drainage, and add amenities. (See Article 80)) • Resurface Center track and tennis courts, as well as neighborhood basketball courts. (See Article 8(k)) • Replace two pieces of Pine Meadows Golf Club equipment. (See Article 9) The Recreation Department tracks all of its capital-equipment life expectancy based on manufacturers' recommendations,but replacement is based on the actual, observed, condition. Recreation 5-Year Capital Appropriation History (All Sources) Program FY2010 FY2011 FY2012 FY2013 FY2014 Athletic Fields $70,000 $50,000 $60,000 $65,000 Park, Playgrounds, &Tot Lots $185,000 $147,500 Pine Meadows Golf Course $200,000 $46,000 $75,000 Swimming (Old Res&Center) $569,000 $25,000 Tennis& Basketball Center Playfields Drainage $875,173 $911,863 $605,718 Town Pool Renovations $165,000 Lincoln Fields Improvements 1 $565,000 Totals 1 $839,0001 $950,1731$1,076,8631 $896,7181 $852,500 30 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) Schools Overview The Lexington Public Schools provide educational, athletic, and club activities for 6,584 students in grades K-12. (A year earlier, the total was 6,507.) Pre-school programs are also offered at the elementary schools. Enrollment figures are those as of October 1st as required by the State's Department of Elementary and Secondary Education (DESE) for each academic year. For October 1, 2012, in the six elementary schools there were 2,924 students (versus 2,875 the year before), in the two middle schools the total was 1,657 (versus 1,641 the year before), and the high-school number was 2,002 (versus 1,991 the year before). In addition to the six elementary-school buildings, and two middle-school buildings, the high school is a complex of four, freestanding, academic buildings and a field house. Central Office ("Administration") personnel and services are located in what had been the old Harrington School. The maintenance of those fourteen buildings is overseen by the DPF. The new Estabrook Elementary School opened in February this year and renovations have been performed at the Bowman and Bridge Elementary Schools. The next school that needs attention is the Maria Hastings Elementary School and the School Committee has submitted a Letter of Intent to the DESE to either replace or renovate that school. When the outcome of that request is known, a plan will be developed and funding to execute it will be subject to a future Town Meeting. School Technology Program There is a long-term plan to upgrade technology throughout the schools by replacing the oldest computers, peripherals,projection systems,network-delivery systems,and other associated hardware and software to use as enhanced instructional and administrative tools. (See Article 13(b)) Classroom and Administrative Furniture On an annual basis the school department replaces and/or repairs old or outdated furniture such as student and teacher desks, chairs, tables, filing cabinets and other basic furnishings. In addition to classroom and office furnishings, other system-wide furnishings include conference and cafeteria tables, bookshelves, and storage units. (See Article 13(a)) Equipment Food-service operations in all schools serve hot and cold meals to thousands of students each school day. It is essential to purchase and maintain equipment for preparing and maintaining cooked items and that provides for safe distribution. The food-service operations are contracted to a private vendor, but the purchase of equipment is the responsibility of the school system. School 5-Year Capital Appropriation History (All Sources) Program FY2010 FY2011 FY2012 FY2013 FY2014 Technology $600,000 $696,000 $737,000 $1,002,000 $1,213,000 Classroom Furniture $50,000 $58,571 $150,000 $83,000 $281,031 Pre-K-12 Master Plan Food Service Equipmentt $75,0001 $99,5001 $64,0001 1 Time Clock/Time Reporting System 1 $97,0001 1 1 $30,000 Totals $725,0001 $951,0711 $951,0001$1,085,0001$1,524,031 In FY2012, includes$30,000 from the Food Services RF. Information Technology (IT) (Town-wide) "The Information Technology Department (formerly Management Information Systems) provides technology hardware, services and resources to all Town staff. It also supports the accounting and payroll 31 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) applications, along with other core services and applications for both the general government and school department. "...IT supports, maintains and manages the Town's information technology systems (hardware, software and web sites) that are critical elements of service delivery and program management for all of the Town's departmental operations. This includes: hardware and software support for all information technology activities in all municipal operations; training of end users; the maintenance of financial management hardware and software (MUNIS) that serves town and school departments; electronic mail and internet access; support of the Town's website on the internet and intrrnet; voice over internet protocol (VoIP) telephone infrastructure and applications; head end management and support; and co-management with School Department IT staff of the Town's metropolitan area network that connects 27 town and school buildings." [Brown Book, Page X-24] There are two requests for capital upgrades to the IT infrastructure. (See Articles 10(0) & (p)) IT 5-Year Capital Appropriation History (All Sources) Program FY2010 FY2011 FY2012 FY2013 FY2014 Public Safety Radio Connectivity $50,000 Telephone System Replacements $55,000 $591,000 $146,000 MIS Technology Improvement Program $154,500 $465,000 $165,000 $256,000 Town-wide Electronic Documentation $410,000 $145,000 $60,000 Management System Totals 1 $154,5001 $520,0001 $575,0001 $786,0001 $462,000 FY2011 includes$55,000 for a MUNIS Financial-Software Upgrade Affordable Housing[Note: This is new to this Committee's reporting.] The Capital Expenditures Committee recognizes that to provide for the needs of its residents and to meet the requirements of State law, the Town must plan and budget for the creation of units of affordable housing, in parallel with the continuing private production of market rate homes. Following is a brief primer on the requirements of State law and Lexington's efforts to provide affordable housing. The Lexington Housing Partnership (LHP) is a 14-member board of Town residents appointed by the Board of Selectmen to 3-year terms. The LHP was instrumental in Lexington's adoption of the CPA in 2006, as housing is one of the project categories that may be financed with funding under that Act. The LHP's primary mission is to keep Lexington residents informed of the Town's housing needs and to plan and advocate for the preservation and creation of affordable housing units on an ongoing basis. The Lexington Housing Authority (LHA) was created under Massachusetts General Law, Chapter 121B, Section 3, passed by the State legislature in 1969. Under the statute, municipal housing authorities manage State- and Federally-subsidized housing units and administer Federal housing vouchers to individuals and households who qualify. Four members of the LHA are elected, and a fifth is appointed by the Governor. As of December 2012, the LHA owned or managed 240 units, which include one-bedroom units for elderly or disabled residents at Countryside Village, Greeley Village, and Vynebrooke Village, as well as 18 two-to-four-bedroom units scattered throughout the Town. The LHA also administers 78 housing vouchers, which are used by households to pay private landlords. Depending on the size and type of housing unit, the LHA's wait time for eligible households varies from P/z to 8 years. The Lexington Housing Assistance Board (LexHAB) is unique to Lexington. It was founded in 1983 by a group of citizens concerned about the need for affordable and transitional housing for Lexington residents experiencing economic difficulties. With initial contributions from the developers of the Brookhaven Life-Care Living Facility and the Potter Pond condominium, LexHAB acquired attached and detached rental-housing units, which now total 64. They are administered by the volunteer 7-member Board, which uses rents to maintain and improve the units as needed. Since Lexington's adoption of the CPA in 2006, Town Meeting has approved annual allocations of CPA funds to LexHAB for the 32 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) acquisition of additional units. LexHAB also maintains a reserve fund to be used to purchase units on which the deed restrictions maintaining their affordability may expire. Massachusetts General Law Chapter 40B, passed in 1969, is the State statue which requires each municipality in the Commonwealth to have 10% of its housing "affordable" as defined by the statute and its regulations. An affordable unit is defined as one that could be purchased or rented by a household receiving income of up to 80% of the Area Median Income (AMI), assuming that the household spends no more than 30% of that income on housing. AMI for the Greater Boston Area is adjusted annually, and varies according to household size. To be maintained as affordable, a unit must be subject to a long-term, preferably perpetual, deed restriction limiting its sale price to the affordable level as determined at the time of sale. To encourage the creation of more rental units, the statute also provides that if a rental-housing development deed restricts 25% of its units, all of the rental units will count as part of the town's Subsidized Housing Inventory (SHI), even though 75% of them are actually priced at market rate. To avoid unlawful discrimination, the State requires affordable units coming available to be assigned by a lottery among applicants whose eligibility has been established. Lexington's SHI. The housing units administered by the LHA and those LexHAB units which have been assigned under the State's lottery procedure all count on Lexington's SHI. In 2007, the completion of the rental complex Avalon at Lexington Hills gave the Town 387 additional rental units, all of which count on the Town's SHI, although only 25% of them are deed-restricted. (Prior to including these units, 7.3% of Lexington's housing was on the SHL) This put Lexington's affordable housing (per the statutory definition) at 11.2%, making Lexington one of only 50 of the 351 Massachusetts municipalities that have met the statutory 10% requirement. (However, it should be noted that the actual percentage of housing units that are subject to deed restrictions maintaining them as affordable is closer to 5%.) If the Town's SHI falls below 10% of Town-wide housing units, the statute provides that private developers who deed-restrict 25% of units in their projects may not be subject to the density restrictions of Lexington's zoning bylaw, allowing them to build larger and more densely sited subdivisions than Lexington would otherwise allow. Prior to reaching 10%, Lexington saw such a "40B project" constructed on Lowell Street. The Community Preservation Act (CPA) provides that 10% of each year's revenue under the Act (i.e., the designated tax surcharge revenue, plus what is now partially matching State contribution, and interest earned on the Community Preservation Fund (CPF)) be allocated for community (affordable) housing. Since Lexington's adoption of the Act in 2006, the Town has relied primarily on the CPF to create and support community housing. The CPC has recommended, and Town Meeting has approved, annual appropriation of funds to the LHA, LexHAB, and the LHP as set out in the following table. 33 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24`h) Town Meeting Description Proponent Amount($) 2007 ATM Replacement of windows at Greeley Village LHA 228,404 Construction of affordable units for brain Douglas House 300,000 damaged individuals' Structural evaluation of Muzzey LexHAB& 26,750 Condominimum (includes 12 affordable units) Muzzey Condominium Assocation Subtotal 2008 ATM Window replacements at Vynebrooke Village LHA 158,686 Purchase of three condomominium units at LexHAB 652,800 Parker Manor for deed restriction Survey and define affordable housing LHP & LexHAB 25000 programs Subtotal , 2009 ATM Roof replacement at Greeley Village LHA 320,828 Purchase of 4 units at scattered sites for LexHAB 845,000 rehabilitation and deed restrict Purchase of Leary property on Vine Street LexHAB 600,000 (30,022 square-foot portion (0.7 acres))2 Subtotal 2009 STM Purchase of the 7.93-acres Busa property on LexHAB TBD (May 6) Lowell Street. Portion of$4,197,000 purchase price allocated for the land for affordable housing (about 0.5 acres)verus Open Space (about 7.4 acres) is yet to be determined. 2010 ATM Study for replacement of Vynebrook drainage LHA 10,000 Replacement of siding at Greeley Village LHA 386,129 Purchase of 2 units at scattered sits for LexHAB 695,000 rehabilitation and deed restriction Subtotal 1,091,129 2011 ATM Construction of Vynebrooke drainage system LHA 364800 Set aside for purchase of properties as LexHAB 450,000 available Subtotal 2012 ATM Construction of 4 handicapped accessible LHA 810,673 units at Greeley Village Set aside for purchase of properties as LexHAB 450,000 available Subtotal 2013 ATM Replacement of doors at Greeley Village LHA 172,734 Total without 6,496,804 Busa Housing 'Remainder of funds raised by the Douglas House 2Purchase price for 14.2-acres parcel was $1,659,749, of which $1,059,749 was allocated to Open Space (13.5 acres) 3Total project cost was $1,110,673 of which $300,000 was paid by a State grant. 4Total project cost was $190,734 of which $18,000 was paid by a State Grant. 5Reconcilled with entries in the CPA Summary in the Brown Book,Appendix C. 34 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) As noted above, the housing units administered by the LHA are subsidized by the State (Greeley Village and Vynebrooke Village) or the Federal government (Countryside Village). However, in recent years State contributions toward the maintenance and improvement of these developments have been inadequate, despite the LHA's annual application for state grants. (For construction of new accessible units in FY 2013, the LHA secured$300,000 in State funds, and for replacement of Greeley Village doors in FY 2014. $18,000 in State funds.) CPA funds may be used for the creation and support of housing, including capital improvements. Sums those fund allocated to the LHA have been for capital improvements to keep existing units functional and in compliance with legal standards. The 2012 allocation for the construction of four accessible units in Greeley Village brought it into compliance with statutory accessibility requirements,as well as adding to Lexington's SHI. Funds allocated to LexHAB have been the primary means of adding affordable units to Lexington's inventory. In keeping with its original practice of acquiring scattered units throughout town, LexHAB has requested CPA allocations to purchase and rehabilitate individual attached and detached homes, which are then deed-restricted and rented to eligible households. The CPC has established guidelines with regard to housing purchases with CPA funds, and has capped the amount available for any one purchase and rehabilitation at $525,000. For FY2012 and again for FY2013, LexHAB requested CPA allocations of$450,000, in order to have funds on hand to purchase properties when they became available, and not to lose a chance because of the annual Town Meeting appropriation cycle. However, as housing prices in Lexington continue to rise, the opportunities to purchase and rehabilitate properties within the guidelines have become fewer. LexHAB underspent its allocation from FY2012 by $85,000 and has not yet spent the FY2013 allocation. For FY2014, the CPC voted to recommend another annual allocation of$450,000, but specified that it should be used for the creation of new units on Town-owned land already designated for affordable housing, rather than for purchase of an additional existing home. Town Meeting rejected LexHAB's application, heeding arguments that the number and style of units on Town-owned land had not yet been determined by the BoS,leaving the project insufficiently specific for funding. There are two parcels of land purchased by the Town in 2009 with Community Preservation funds that include portions specifically designated for affordable housing: the Leary property on Vine Street and the Busa Farm property on Lowell Street. The 14.2-acres Leary property was purchased in 2009 with 13.5 acres as open space with 30,022 square feet (0.7 acres) on Vine Street designated for affordable housing—paid for with CPA open-space and housing funds. A committee appointed by the BoS investigated the potential of the parcel and recommended that six attached units be built there. In 2008, Town Meeting rejected a LexHAB application for design funds for this project, and no action is currently pending, although the designated land remains deed restricted for housing. The 7.93-acres Busa Farm property also was purchased in 2009 with both CPA open-space and housing funds. In response to community demand, about 7.4 acres has been designated as open space, available for farming, and currently leased to the Busa Farm Coalition for development as a community farm, The remaining about 0.5 acre (about 20,000 square feet) on Lowell Street has been designated by the BoS for affordable housing. LexHAB's FY2015 application is for$750,000,which, when added to the CPA funds it already has on hand, is intended to fund the creation of six housing units, in two buildings, on Lowell Street. (See Article 8(g)) At its meeting on March 10, 2014, the BoS approved LexHAB's proposal, as presented. LexHAB has one other current project involving the purchase and rehabilitation of an existing home on Fairview Street and the addition of two more units on the same parcel. This project is being funded out of LexHAB's reserve(non-CPA) funds. Projected Need for Affordable Housing Units. The Lexington Planning Department and the LHP assisted the Metropolitan Area Planning Council (MAPC) in preparing a draft Housing Production Plan 35 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) for Lexington, which is currently before the Board of Selectmen. (Note: The Plan has not been presented to this Committee and, therefore, this Committee has not vetted it.) While allocations for affordable housing have been made each year since Lexington's adoption of the CPA in 2006, the number of new housing units actually produced or in process over that time has averaged less than 2.5 units per year: three at Parker Manor, four at Greeley Village, three on Fairview Street, and seven more at scattered sites. As the data in the Housing Production Plan receives more analysis, it should help the Town to determine what the actual housing needs of its residents are and where the greatest demand for housing will lie, for example, among down-sizing seniors, young families with children, professional couples, etc. With the Plan's preparation, the Town has begun to look more closely at its housing needs, whether funding should continue to come almost exclusively from the CPF, and how to provide the necessary amount of housing while realizing economies of scale and greener building methods. Unless totally funded outside of Town resources, including the CPF, this Committee expects to participate in the evaluation of the housing program and housing projects. 36 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) Warrant-Article Explanations and Recommendations Cites of the "Town Warrant"refer to the "Town of Lexington Warrant for the 2014 Annual Town Meeting"' January 27, 2014. Cites of the "Brown Book"refer to the "Town of Lexington Fiscal Year 2015 Recommended Budget&Financing Plan", March 3, 2014. 2014 Special Town Meeting, March 24, 2014 TMArticle 2: Cary Fund Funding Memorial Building Authorization Source Committee Recommends Upgrades Requested $8,677,400 $8,241,350 CPF+ Approval (5-0) $235,230 GF (Cash) + $200,820 PEG Access RF "The Cary Memorial Building is a significant and historical building in Lexington. Since its dedication in 1928, it has hosted a range of community events including Town Meeting, Town Elections, Cary Lecture Series and many performances. An authorization of $60,000 in Community Preservation funds was approved at the 2010 Annual Town Meeting to perform a comprehensive review of the building systems, building and life safety codes, and theatrical and functional capabilities. This Building Evaluation concluded that though the building is well maintained, improvements are needed in several areas: accessibility, support spaces, structural, electrical, mechanical, plumbing, stage, and acoustical and audio visual improvements. The Ad Hoc Cary Memorial Building Program Committee (AHCMBPC) reviewed the recommended scope of work and issued its report to the Selectmen on January 14, 2013. At the 2013 annual town meeting, $550,000 was appropriated to continue the design process and begin the development of construction documents. In June, 2013, the Selectmen appointed the Ad hoc Cary Memorial Building Renovation Design Committee (ahCMBRDC) to oversee the development of design and construction documents and to oversee the implementation of the recommended design. This FY15 funding request is for the estimated cost of construction for improvements to the Cary Memorial Building." [Brown Book,Page XI-14] See Appendix A for a multi-year, pro-forma financial model prepared by the Town's Assistant Town Manager for Finance that shows a projection of the revenues and expenditures of the CPF. It was prepared at this time in order to show the effects of approving this project as well as providing the increased funding for the Community Center Renovations (STM Article 3) along with other anticipated big-ticket funding already likely to be presented to the CPC. Within the parameters chosen for the model, projects included in the model, reserves designated, and allocations for projects not included, the model finds that there would be a substantial"Net Balance Available" after all uses in the fiscal year's consider(i.e., from a minimum of over $1.8 million in FY2015, then over $2 million for FY2016, over $4 million in each of FY2017–FY2020, and over$5 million in FY2021. While there has been discussion of deferring this project until after the Community Center is open so as not to deprive the Recreation Department of the space it uses in this building for programming and a small amount of storage, this Committee fully supports completing the multi year preparation for these upgrades with this construction funding. Further, we endorsed having it presented in this STM so that: (1) earlier contract award and commencement should be feasible, thereby, have the building off-line for two summers and one winter—rather than one summer and two winters—in recognition that the buildings use is lower in the summer than in the winter; and (2) the project doesn't face what has recently been cited as a 6-6.5%escalation for each year of delay. 37 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) With regard to the competing, very-large, Capital demands that the Town faces in the next decade (e.g., public-safety buildings and school reconstruction/replacement), it is highly unlikely that any significant portion, if any, of those demands would be eligible for use of the CPF; therefore, the two fund streams (CPA surcharge & the Tax Levy—exempt or not from the restrictions in Proposition 2%z), are not fungible. This Committee unanimously recommends this request be approved and that the project proceed on the expedited schedule established for it. TMArticle 3: Amend Fund Funding Article 5 of Authorization Source Committee Recommends November 4, 2013 Requested Special Town Meeting, $6,220,000 [an $5,797,184 CPF Approval (5-0) Renovation to increase of ($5,346,184 Cash Community Center $3,051,000 from and $451,000 Debt) fall STM] [an increase of $2,951,0001 + $422,816 GF (Free Cash) [an increase of$100,0001 "Funds were appropriated at the November 2013 special town meeting for the new Community Center. These funds were for design and construction of Phase I improvements to facilitate occupancy of the building, the design of a sidewalk from Marrett Road to the Community Center, and to add the Carriage House to the study of long-term Phase II building improvements needed to support proposed community center services in the process of being identified by the Selectmen-appointed Ad Hoc Community Center Advisory Committee (CACC). The total FY15 funding request will be submitted to the Board of Selectmen on March 10, 2014. At this time, it is known that $125,000 will be requested for furniture, fixtures and equipment (FF&E) that will be financed from general fund revenue, specifically free cash. The remaining costs, to be determined, will supplement construction funding approved at the November 2013 special town meeting, and will include the costs of additional renovation needs including required improvements to heating, ventilating and air conditioning (HVAC) and the construction of a sidewalk from Marrett Road to the Community Center." [Brown Book, Page XI-17] See Appendix A for a multi-year, pro-forma financial model prepared by the Town's Assistant Town Manager for Finance that shows a projection of the revenues and expenditures of the CPF. It was prepared at this time in order to show the effects of approving the increased funding for the Community Center Renovations under this Article as well as the Cary Memorial Building Upgrades (STM Article 3) along with other anticipated big-ticket funding already likely to be presented to the CPC. Within the parameters chosen for the model,projects included in the model,reserves designated, and allocations for projects not included, the model finds that there would be a substantial "Net Balance Available" after all uses in the fiscal year's consider (i.e., from a minimum of over $1.8 million in FY2015, then over $2 million for FY2016, over$4 million in each of FY2017–FY2020, and over$5 million in FY2021. Also see the narrative on Page 17 for background leading to this request to increase the authorized funding. The changes driving the delay and request for additional funding for an increased scope include: Comprehensive upgrade the HVAC systems to meet the augmented use and occupancy requirement of Phase 1—enhancing ventilation, improving air quality, and increasing energy efficiency Structural changes (e.g., additional reinforcements to address further-increased loads, moving the bathrooms; and accommodating removal of the sheer wall) necessary to permit a revised layout of the multi-purpose room. The revised design is for a rectangular floor plan to allow increased seating capacity 38 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) from 80 to 100 in a banquet-style seating arrangement, which will also accommodate large assemblies or activities like light, senior exercise or dancing; Cost increases revealed during the further refinement of the plans Additional furniture, fixtures, and equipment (FF&E) as required to be able to deliver the desired program and a uniformly quality appearance; Other items that are the basis for the requested increase in funding under this Article are: An accessible entrance into the Mansion from the patio and replacement of the patio stones with an accessibility compliant surface; Building envelope extraordinary repairs unknown when cost estimate was approved at the fall 2013 STM (e.g., separation and delaminating of the metal panel system installed around the windows in the 2000 addition). Also see Article 8(a) for the companion construction, as needed, to have a sidewalk from Marrett Road up to the Community Center. 2014 Annual Town Meeting Article 7 Nth Fund Only): Establish Funds Authorization Departmental Committee and Continue Departmental Requested Receipts Recommends Revolving Funds PEG Access License Fees Fund $671,000 from Cable-TV Approval(5-0) Providers "To see if the Town will vote,pursuant to Chapter 44, Section 53Et/2, of the Massachusetts General Laws, to re-authorize the use of existing revolving fund accounts in FY2015...and to determine whether the maximum amounts that may be expended from such revolving fund accounts in FY2015 shall be the following amounts... DESCRIPTION: ...The fund is credited with only the departmental receipts received in connection with the programs supported by such revolving fund, and expenditures may be made from the revolving fund without further appropriation." [Town Warrant] As this annual Article only provides the required authorization for revolving funds, this Committee normally would not comment on it; however, as the Town intends to pay, in part, for a capital project using $200,820 from the PEG Access Revolving Fund (see Cary Memorial Building Upgrades, STM Article 2), this authorization is being handled by this Committee as it does with other capital-related matters—which includes our review and recommendation to Town Meeting. Article 8:Appropriate the FY2015 Funds Funding Committee Community Preservation Requested Source Recommends Committee Operating Budget and CPA Projects (Multiple $3,663,190 CPF (Cash) + $258,000 GF (Free Cash) Categories) $4,271,466 + $161,276 GF (Cash)+ Approval(5-0) $189,000 Recreation EF (RE) 39 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) Project Description(CPA Category) Amount Funding Committee Recommends Requested Source (a) 39 Marrett Road—Community Center Renovation—Sidewalk $100,000 CPF (Cash) Approval (5-0) Construction "...the construction of a sidewalk from Marrett Road to the Community Center." [Brown Book, Page XI-17] This will be sidewalk construction, as needed, so that there is sidewalk access from Marrett Road to the Community Center. It is understood the contract for this work will be separate from the contract that would be funded under the companion STM,Article 3. Project Description(CPA Category) Amount Funding Committee Recommends Requested Source $59,332 CPF (b) Visitor Center—Design Phase $220,608 (Cash) + Approval (5-0) $161,276 GF (Cash) "The Tourism Committee,working in conjunction with the Public Facilities Department, requests funding to redesign and possibly expand the Visitors' Center to accommodate visitors to Historic Lexington. Originally opened in 1970 in anticipation of the nation's bicentennial, the Visitor Center has served as an information hub to Lexingtonians as well as millions of guests from around the world. Today' s visitors seek a different kind of service than they did over five decades ago when this building was built. The programmatic changes being considered include visitor education, space for tour groups, a self-service kiosk, counter space for assisting visitors, veterans' display with visual connection to exterior memorials, retail space, food vending area, new rest rooms, and office space. To realize these goals, a custom exhibit will be designed and constructed that captures Lexington's unique place in American History. The building will be made fully handicapped accessible and provide community meeting space. The last upgrade to the building was when the restrooms were made handicapped accessible 10 years ago, and these facilities suffer from overuse. FY2015 funding is requested for design development and construction documents and represents costs for the scope of work described above. At this time, the Board of Selectmen is still in discussion on whether this scope is warranted. If funding is approved, it will not authorize design to begin before it receives and reviews program recommendations for the facility." [Brown Book,Page XI-16, emphasis added] This Committee supports that some renovation, and possibly some expansion, is needed to upgrade the Visitor Center so it can properly full some of the needs of the visitors to, and the residents of our Town. We share, however, with the BoS, that the scope of that work should be on a scope that the BoS has agreed is appropriate. This Committee does not normally support funding one phase of a Capital project unless the results of the prior phase have been vetted—which, in this case, we consider that includes a BoS recommendation on scope. This Committee is willing to recommend approval with the explicit condition (as noted above) that no use of these funds will be authorized until the BoS recommends doing so after the receipt and review of the program recommendations for the facility. 40 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) Project Description(CPA Category Amount Funding Committee Recommends Requested Source (c) Hastings Park Gazebo $120,000 CPF (Cash) Approval (5-0) Renovations "This request is for funding for repairs to the Gazebo at Hastings Park, a well-used park that is used for community and private events such as concerts, weddings, picnics, and school and recreation activities. The Gazebo's railings, stairs and electrical system have been deteriorating over the past few years creating unsafe conditions. Funding will be used to repair and replace the rails, bollards, stairs and electrical system and include painting and caulking as needed. It will also be used for improvements to make the structure handicapped accessible." [Brown Book, Page XI-19] Project Description(CPA Category) Amount Funding Committee Recommends Requested Source (d) Historical Commission Invento Forms for Listed Buildings $35,000 CPF (Cash) Approval(5-0) "This request is for funding to hire a professional preservationist consultant to complete the Massachusetts Historical Commission inventory forms for 157 properties that are listed as "priority" on the Lexington Historical Commission's master inventory of buildings. These properties are listed by the Lexington Historical Commission as significant based on visual review but are provisional since research and documentation have not been done. Under the general oversight of the Historical Commission, detailed research will be conducted and documentation prepared to verify that the structures are indeed historically significant and should be retained on the inventory, or in some cases to determine that a provisionally listed structure should be removed. This project will benefit property owners and/or potential buyers of buildings currently listed on the inventory by providing detailed documentation of the architectural and historical significance of the building and the importance of its preservation. For buildings that are eventually demolished, a permanent, detailed record of architectural and historical significant buildings in the Town will be preserved." [Brown Book,Page XI-21] Project Description(CPA Category) Amount Funding Committee Recommends Requested Source $63,000 CPF (e) Battle Green Streetscape (Cash) + Improvements $90,000 $27,000 GF Approval(5-0) (Free Cash) "The 2012 annual town meeting approved$60,000 to undertake a parking,pedestrian and traffic study for the area around the Battle Green. The FY15 request is for engineering services to develop plans and specifications at the 25% design level for improvements in parking, pedestrian flow and traffic flow around the Battle Green. One engineer will be selected for the integrated design for Center Streetscape and Battle Green improvements. Funding for 100% design and construction will be requested in FY2016 to address traffic and pedestrian improvements. This is consistent with recommendation #7 of the Battle Green Master Plan" [Brown Book, Page XI-19] 41 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) Project Description(CPA Category) Amount Funding Committee Recommends Requested Source (f) Vynebrooke Village $300,551 CPF (Cash) Approval (5-0) Renovations "The Lexington Housing Authority is requesting funding for the replacement of roofing, siding and exterior doors at Vynebrooke Village. The requested CPA grant is one third of the entire project cost of $901,653. The remaining $601,102 will be funded through a grant from the Department of Housing and Community Development. The project will preserve the deteriorating building envelope, improve energy costs and help create a safe and sustainable home for Lexington's low income residents." [Brown Book,Page XI-21] Project Description(CPA Category) Amount Funding Committee Recommends Requested Source (g) LexHAB Set-Aside Funds for Development of Community Housing $750,000 CPF (Cash) Approval (5-0) at the Busa Property "LexHAB is requesting FYI funding for the construction of affordable housing on a designated section of the Busa property on Lowell Street. In FY12 and FY13, Town Meeting approved set-aside funds for LexHAB for affordable housing. The organization currently has access to $535,000 from these two appropriations, and with its FY15 request of $750,000 plans to build two separate houses, with 2-3 affordable units in each. The houses will face on Lowell Street and will each contain an accessible unit. Advertising and selection of renters for the units will be in compliance with current State requirements, and all units will be included on the Town's SHI(Subsidized Housing Inventory)." [Brown Book,Page XI-22] As noted earlier, the Board of Selectmen at its meeting on March 10, 2014, approved LexHAB's proposal for two buildings, each containing 3 units. Project Description(CPA Category) Amount Funding Committee Recommends Requested Source $200,000 CPF (Cash) + (h) Lincoln Park Field $189,000 Improvements (Recreation) $620,000 Recreation EF Approval (5-0) (RE)+ $231,000 GF (Free Cash) "This request is the second of three phases for the reconditioning of fields at Lincoln Park necessitated by heavy use by the Lexington Public School athletic teams and physical education programs,youth leagues, adult leagues, and residents. Phase I funding was used to replace the synthetic turf field at Lincoln Park #1 which has reached the end of it useful life after having been installed in 2003 as part of the Lincoln Park reconstruction project. This FYI funding request is for the replacement of the synthetic turf and in- fill materials at Lincoln Park Field#2. Phase III, the replacement of Field#3 is planned for FY2016." [Brown Book, Page XI-20] 42 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) Project Description(CPA Category) Amount Funding Committee Recommends Requested Source (i) Park and Playground $65,000 CPF (Cash) Approval (5-0) Improvements "This project is part of an annual program to update and replace playground equipment at parks throughout Lexington. The goal is to renovate and rehabilitate existing safety surfacing and deteriorating equipment so that all sites will be in compliance with Consumer Product Safety Commission(CPSC), the American Society for Testing and Materials (ASTM)and the Americans with Disabilities Act(ADA)." [Brown Book, Page XI-19] Project Description(CPA Category) Amount Funding Committee Recommends Requested Source (j) Park Improvements—Athletic $100,000 CPF (Cash) Approval (5-0) Fields "This is an ongoing multi-year capital program to provide adequate and safe field conditions. Town athletic fields are constantly used by neighborhood families, youth and adult groups, and recreation and school programs. Athletic fields see excessive use, and there are safety issues with faulty backstops, uneven turf, uneven infield areas, and drainage. Continued deterioration can lead to injuries and cancellation of games. Safety for all participants is the major concern and improving upon field safety, playability, and ease of maintenance of the fields is the major benefit to all users. This FY2015 funding request is for the multipurpose field at the Clarke Middle School, which was last renovated in 2000. The field will be laser graded and crowned for proper drainage, and site amenities such as signage, trash barrels and benches will be installed." [Brown Book, Page XI-20] Project Description(CPA Category) Amount Funding Committee Recommends Requested Source (k) Park Improvements—Hard $85,000 CPF (Cash) Approval(5-0) Court Resurfacing "The FY 2015 request is to resurface, paint and restripe the tennis courts at Gallagher and the Clarke Middle School. It will also replace some tennis equipment such as net posts and center anchors. If the Gallagher tennis courts continue to deteriorate, the Massachusetts Interscholastic Athletic Association (MIAA) could deem them to be unplayable, and the Lexington Public Schools athletic program would have to schedule matches away." [Brown Book, Page XI-20] Project Description(CPA Category) Amount Funding Committee Recommends Requested Source (1) Parker Meadow Accessible Trail $34,500 CPF (Cash) Approval (5-0) D&E "This request is for funding the design for a barrier-free access via a passive recreational trail system for members of the public with physical, vision and auditory limitations. This project will meet a goal of Lexington's Open Space and Recreation Plan to make open space accessible to all. The project is a collaborative initiative of private citizens, land stewards, a representative of the Commission on Disability, Conservation, and Recreation. It is expected that the design will yield a project cost estimate which will be the basis for a request for construction funding at a subsequent town meeting." [Brown Book, Page XI-20] 43 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) Project Description(CPA Category) Amount Funding Committee Recommends Requested Source (m) CPA Debt Service $1,600,807 CPF (Cash) Approval (5-0) [Town Warrant] a. Wight Farm Purchase: $434,633. The Wright Farm purchase, approved at the 2012 ATM under Article 9, provided for the $2,950,000 purchase price plus incidental costs. Last month a 10-year bond in the amount of$2,950,000 was issued. This request is for what will be the first principle & interest (P&I) payment due on that bond next February. b. Community Center Acquisition: $1,089,774. The purchase of the property off Marrett Road, approved at the March 18, 2013, STM,provided for the $10,950,000 purchase price plus incidental costs. Of that, $7,390,000 was attributed to the CPF. Last month a 10-year bond was issued for $10,950,000 with, once again, $7,390,000 attributed to the CPF. This is request is for what will be the CPF portion of the first P&I payment due on that bond next February. c. Community Center Construction (Phase 1): $9,300. At the November 4, 2013, STM, the initial appropriation for that work was estimated at$3,169,000 of which$2,846,184 was attributed to the CPF- which was fully funded by CPF cash. At this STM & ATM, an additional $3,151,000 will be requested (STM Article 3 & ATM Article 8(a)) to complete the funding of the latest estimate of that work. Of that, $3,051,000 is attributed to the CPF. It is proposed that$2,600,000 of that be funded by CPF cash and that the $451,000 be debt financed—with the expectation that would initially be with a BAN. This request is for the anticipated interest-only expense that will be due next February when the BAN matures. d. Cary Memorial Building Upgrades: $67,100. At this STM, $8,677,400 will be requested (STM Article 2) to fund that construction. Of that, $8,241,350 is attributed to the CPF and proposed to be debt financed—with the expectation that would initially be with a BAN. This request is for the anticipated interest-only expense that will be due next February when the BAN matures. Project Description(CPA Category) Amount Requested Funding Source Committee Recommends (n) Administrative Budget $150,000 CPF (Cash) Approval (5-0) [Town Warrant] Of the request: $50,000 is for the planning, legal, survey and appraisal work associated with the acquisition of open space. Such funds will enable the Conservation Commission to complete the due diligence required to prepare for a land acquisition. While other Town projects use "study monies" to investigate the benefits of a particular project, the Conservation Commission does not have the advantage of this type of lead- time. It must often act quickly to evaluate a property through legal, survey and appraisal work. Without designating these funds for open space planning, the CPC's charge of allocating a portion of its revenues to open-space preservation would be hindered. The remaining $100,000 funds administrative, legal, membership, and advertising expenses. Included are funds for a year-round, 3 days/week administrative assistant (the Town's GF covers the other 2 days) and $7,900 for membership in the Community Preservation Coalition, a State-wide, non-profit, organization working on behalf of communities who have adopted the CPA. If any of these appropriated Administrative Budget funds are not required by the end of the fiscal year, then that balance will become part of the Undesignated Fund Balance and, thus part of the CPF's total amount available for later appropriation. 44 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) Article 9:Appropriate for Funds Requested Funding Source Committee Recommends Recreation Capital Projects $51,000 Recreation EF (RE) Approval(5-0) "This request is for funding to purchase two new pieces of equipment for the Pine Meadows Golf Course. One would replace a 1990 three-wheeled Cushman Utility vehicle which can be unstable carrying heavy loads over certain terrain. The vehicle is used on a daily basis for all golf course maintenance projects including top dressing of the greens, tees, collars and aprons, spraying the greens, tees, collars and aprons and fairways, fertilizing the golf course fairways and rough, hauling material for bunker repair. The second would replace a turf aerator purchased in 2000 that is used to aerate the tees, greens, collars and aprons during the season." [Brown Book, Page XI-20] Article 10:Appropriate for Funding Funds Requested Committee Recommends Municipal Capital Source Projects and Equipment $3,137,353 GF (Debt) + $266,500 Water EF (RE) +$40,500 Wastewater EF (RE) + $2,447,155 GF $7,749,029 (Cash)+281,856 GF See Below (Free Cash) + 5961,105 Chap. 90+ 514,560 Unused Bal Prior Capital Approp. Project Description Amount Funding Committee Recommends Requested Source (a) Center Streetscape $600,000 GF (Debt) Approval (5-0) Improvements and Easements "At the 2012 Town Meeting, funding was approved to bring the center streetscape design from conceptual design to the 25% design stage. The 25% design plans are currently in production and included numerous stakeholder meetings to help mold the plan. This FYI request is for detailed design and the development of plans and specifications necessary for bidding. The construction phase is likely to include the restoration, removal and replacement of the forty-year-old brick sidewalk along the northerly side of Massachusetts Avenue from Depot Square to the Town Office Building, streetscape improvements, and improved lighting." [Brown Book, Page XI-6] 45 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) Project Description Amount Funding Committee Recommends Requested Source (b) DPW Equipment $428,440 GF (Debt) + $216,500 Water EF (RE) +$40,500 5700,000 Wastewater Approval (5-0) EF (RE) + $14,560 Unused Balance from Prior Capital Appropriation, "This is an annual request to replace equipment that is beyond its useful life and whose mechanical condition no longer meets work requirements. The Department of Public Works has an inventory of 146 pieces of equipment including sedans, hybrid SUVs, construction vehicles and specialized equipment used to mow parks, plow snow, repair streets and complete a variety of other projects. Without regular equipment replacement, the efficiency and cost effectiveness of the DPW's operations would be handicapped due to equipment down time and excessive repair costs. The FY2015 request, broken down by funding sources, is shown in the following table. General Fund I Water I Sewer Total F450 wi utility body, lift gate and plow $ 9,000 $ 40,500 $40,500 $ 90,000 HD Rack Body Dump $ 150,000 $ 150,000 10 Wheel Hook Bed Dump $ 275,000 $275,000 10 Wheel Dump $ 9,000 $176,000 $ 185,000 $ 443.000 $216,500 $40,500 $700,000 [Brown Book, Page XI-6] The original authorization of the debt financing of which there is an unused $14,560 balance in the bond proceeds which are proposed for appropriation under this Article was the 2011 ATM,Article 10(b), DPW Equipment. Project Description Amount Funding Committee Recommends Requested Source $2,254,924 GF (c) Street Improvements and (Cash) + Easements $3,216,029 $961,105 Approval (5-0) Chapter 90 "This is an annual request for the street resurfacing and maintenance program. Funds will be used for design, inspections, planning, repair, patching, crack sealing and construction of roadways as well as repair and installation of sidewalks. Roadways are selected for work using a pavement management system which is updated on a regular basis. Funding is included for data collection, analyses, traffic calming requests, complete street evaluations, and developing plans for traffic mitigation and improvements town-wide. $100,000 of the requested funding is specifically for a portion of the cost for a trial program of traffic calming measures on Shade Street. The components of funding are shown in the following table. 46 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) FY15 St. Improvements 2001 Override Increased by 2.5% per year $ 608,840 Maintenance of unallocated revenue from FY12 Revenue Allocation Model $ 281,234 Maintenance of unallocated revenue from FY13 Revenue Allocation Model $ 164,850 FY14 Health Insurance Savings $ 1,100,000 Additional Tax Levy Funding- Shade Street Traffic Calming $ 100,000 Estimated Chapter 90 Aid $ 961,105 $ 3,216;029 » [Brown Book, Page XI-18] Project Description Amount Funding Committee Recommends Requested Source $270,000 GF (d) Storm Drainage Improvements $340 (Debt) + and NPDES Compliance ,000 $70,000 GF Approval (5-0) (Free Cash) "This is an annual request to replace and supplement existing storm drain infrastructure. $70,000 of the request is to fund the design of projects and programs that will meet requirements imposed on the Town by the US Environmental Protection Agency's NPDES illicit discharge detection and elimination program, and implement best management practices (BMPs), e.g., installations and retrofits. The remaining $270,000 of the request is for the repair/replacement of drainage structures encountered during the road resurfacing program as well as repair of other drainage areas of concern in town including but not limited to trouble spots in the watersheds of the Vine Brook, Mill Brook, Beaver Brook, and Kiln Brook; and, other work identified during the NPDES investigation work." [Brown Book, Page XI-7 & 18] Project Description Amount Funding Committee Recommends Requested Source $50,000 GF (e) Hydrant Replacement Program $100,000 (Free Cash) + Approval(5-0) $50,000 Water EF (RE) "This is an ongoing replacement program designed to maintain the integrity of the fire protection system by replacing faulty hydrants throughout town. A list of hydrants needing replacement each year is generated during the annual inspection and flushing of hydrants by the Water Department and the Fire Department. The target goal is to replace approximately 40 hydrants per year. A total of 191 hydrants of the total 1,500 in the system have been replaced to date. Hydrants typically have a 50 year life unless they are damaged." [Brown Book, Page XI-19] Project Description Amount Funding Committee Recommends Requested Source (f) Comprehensive Watershed Storm Water Management Study and $390,000 GF (Debt) Approval(5-0) Implementation Measures "This is an annual request to fund watershed stormwater management projects. It is a product of collaboration between the Department of Public Works and the Conservation Commission Division in an effort to prevent damage to private property and Town infrastructure. Watershed studies have been completed for the three watersheds in the Town: Charles River, Shawsheen, and Mystic River. This 47 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) capital request is for design of priority projects identified in these studies which may include Clematis Brook at Valleyfield Road and Whipple Brook areas. Design work is currently underway for construction of the Willard Woods Improvements identified in the Shawsheen study." [Brown Book, Page XI-7] Project Description Amount Funding Committee Recommends Requested Source (g) Massachusetts Avenue Intersections' Improvements and $500,000 GF (Debt) Approval (5-0) Easements "At the 2010 annual town meeting, $125,000 was authorized to fund 25% design of improvements at major intersections on Mass Ave at Marrett Road, Maple Street, and Pleasant Street to address traffic congestion and associated safety concerns for vehicles, cyclists, and pedestrians. In anticipation of state construction funding through the Transportation Improvement Plan (the TIP) of the Mass. Department of Transportation (DOT), $500,000 is being requested for the remaining design and development of bid specifications as required by DOT for eligibility for state funding. In the absence of full or partial TIP funding, these projects will be deferred or scaled back." [Brown Book, Page XI-7] The Town has just been notified that this project is #6 on this year's TIP list of accepted municipal projects; however, as the MassDOT does not yet know what funding will be available, no commitment has been made by the State to fund the project's construction. The Town is asking Town Meeting to appropriate this requested funding to bring us to final design so MassDOT knows the Town has already made that financial commitment—where others on the list may not have yet done so—and to be able to move ahead with the project as soon as practical. This Committee supports the project and endorses the appropriation request now as a sign of the Town's commitment to the project. Project Description Amount Funding Committee Recommends Requested Source (h) Sidewalk Improvements and $400,000 GF (Debt) Approval (5-0) Easements "This is an annual request to rebuild and/or repave existing asphalt sidewalks that are deteriorated and to construct new sidewalks. Sidewalk improvements will support and enhance pedestrian safety and the Safe Routes to School Program.All work will be ADA compliant." [Brown Book, Page XI-7] Project Description Amount Funding Committee Recommends Requested Source (i) Dam Repair $150,000 GF (Debt) Approval (5-0) "Pursuant to dam inspection reports required by the Massachusetts Department of Conservation and Recreation's Office of Dam Safety, repairs to the dam at the Old Res are needed to insure the long term stability of the structure. Funds requested here are for design and cost estimates for these repairs. Construction funding will be requested for FYI based on design estimates. [Brown Book, Page XI-7] 48 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) Project Description Amount Funding Committee Recommends Requested Source (j) Town Wide Culvert $390,000 GF (Debt) Approval (5-0) Replacement "This is an annual program request. Ongoing culvert inspections indicate the need for a replacement program for many of the older culverts in town. Locations have been identified in the Charles, Shawsheen, and Mystic River watershed management plans. Replacing these culverts will allow for continuous and safe road access as well as proper storm water flow to avoid flooding. This funding request is for design,permitting,bidding, and construction." [Brown Book, Page XI-8] Project Description Amount Funding Committee Recommends Requested Source (k) Town Wide Signalization $125,000 GF (Debt) Approval (5-0) Improvements "This annual request is for funds to update traffic and pedestrian signals identified through a signal inventory and compliance study that was funded at the 2011 annual town meeting that included assessments of ADA compliance, signal condition and signal timing. Possible improvements may include the Brookside Avenue and Waltham Street intersection." [Brown Book, Page XI-8] Project Description Amount Funding Committee Recommends Requested Source (1) Traffic Island Renovation $83,000 GF (Free Disapproval(3-2) Cash) "The Board of Selectmen has identified the Hartwell Avenue commercial corridor as a key area of economic development for the Town. Working with the Economic Development Advisory Committee and the Town's Economic Development Director, the Board has endorsed a number of initiatives to improve the marketability of this commercial district including adding a pedestrian walkway, Alewife Shuttle Service, a daily food truck program for area employees, and undertaking a comprehensive engineering study to support future infrastructure improvements. This request is to upgrade the gateway to the Hartwell commercial district, a high priority of the Hartwell property owners. "The Town has been granted permission from the Massachusetts Department of Transportation (which owns the right of way) to upgrade and maintain the landscaping at the intersection of Bedford Street and Hartwell Avenue. The island is in disrepair and needs renovation in order to improve functionality and aesthetics. The proposed work will include re-grading and installing new pathways and landscaping. Ongoing maintenance is expected to be performed by a combination of in-house staff and volunteers. [Brown Book,Page XI-21] The request is for $8,000 of D&E and$75,000 of contracted effort; however, not included is the imputed cost of the significant work that will be done by the DPW staff. (Estimate cites Demolition, Site Preparation, & Rough Grading of 19,825 sq ft and Placement of Planting Soil (12" depth) for Shrubs). The work will be done on the large"jug-handle"island(17,075 sq ft) and three smaller island on Hartwell Avenue (totaling 2,750 sq ft), all at the intersection with Bedford Street. A majority of this Committee disapproves of this request for several reasons. First, this is a signaled intersection without signage related to the Hartwell Avenue commercial corridor (which is prohibited by the Massachusetts Department of Revenue as the islands are in the State right of way). Enhancing the islands beyond a simple clean-up is not considered key to the identification of the corridor as motorists and walkers would not be focused on the islands, in any case, as the demands of trying to traverse that 49 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) intersection are what have their attention. Next,for the Town to spend even $83,000 is considered an extravagance and, properly considering the true imputed cost of the DPW responsibility—which is not insignificant (perhaps bringing the total at least closer to $100,000)—further exacerbates the concern. Next, as we don't question that DPW already has its hands full, any such diversion of effort from its current workload is not viewed as a wise choice. Given that the intent of this article is to improve the marketability of this commercial district, two members of this Committee support the aesthetic improvements to an area that currently is notably unattended. They believe this modest investment is worthy of support to enhance further development of the Hartwell commercial district. Project Description Amount Funding Committee Recommends Requested Source $185,000 GF (m) Ambulance Replacement $250,000 (Debt) + Approval (5-0) $65,000 GF (Free Cash) "The Fire Department maintains three (3) ambulances in its fleet. Each ambulance is rotated approximately every three years. The newest ambulance is run as the primary ambulance, responding to all calls from the Bedford Street Station. The second ambulance is used when the primary ambulance is committed to a call or as the primary ambulance from the East Lexington Station during peak hours (M-F 8am-6pm). The third ambulance is used as a mechanical backup, and staffed during special events (Patriots Day, July Fireworks, etc.). The oldest ambulance is typically replaced when it has accumulated more than 100,000 miles and performed more then 9,000 emergency transports. The ambulance to be retired from the Department is a 2006 model." [Brown Book, Page XI-5 &2 1] Project Description Amount Funding Committee Recommends Requested Source (n) Heart Monitors $105,000 GF (Cash) Approval (5-0) "This request is to replace three current 12-lead EKG monitors/Defibrillators that are 5-7 years old (the expected lifespan). The monitors have gone through a series of software updates over the last few months to increase their reliability, but the patient care software the Department uses is not fully compatible with the current monitors." [Brown Book,Page XI-21] Since last purchasing these devices, the Fire Department has changed the electronic patient-care report (ePCR) software, and the interface between the monitors and the computers has not been seamless. These monitors are a critical piece of life-saving equipment and, as an Advanced Life Support service, are required. Project Description Amount Funding Committee Recommends Requested Source (o) Replace Town Wide Phone $260,000 GF (Debt) Approval (5-0) -Systems–Phase III "This is a request for Year 3 of a multi-year program to replace phone systems in town and school buildings as the systems reach their end of useful life. At the 2008 Annual Town Meeting, $30,000 was appropriated to fund an assessment of existing phone systems in town and school buildings. This assessment,which was completed in the summer of 2011, recommended that upon reaching end of useful 50 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) life, existing systems be replaced with voice over internet protocol (VOIP) systems that will operate on the Town's wide area fiber network. The FY2013 Phase I request included funding "core devices" to support all new VOIP systems proposed for replacement including Lexington High School, Cary Memorial Building, Westview Cemetery, the sewer pump station, and the recycling building. (Included in the capital requests for the Bridge, Bowman and Estabrook schools was funding for the installation of VOIP systems that will be supported by the "core devices"referenced above.) The FYI Phase II request of$146,000 was approved to replace telephone systems that support the School Administration Building, Fire Headquarters, the East Lexington Fire Station, and the Human Services Department. This request for $260,000 is for the replacement of the phone systems at the Clarke and Diamond Middle Schools." [Brown Book, Page XI-6] Project Description Amount Funding Conznzittee Reconznzends Requested Source $38,913 GF (Debt) + (p) Network Redundancy and $13,856 GF Improvement Plan—Phase II $140,000 (Free Cash) + Approval(5-0) $87,231 GF (Cash) "This request is for funding of a multi-year program to improve the resiliency of the town wide fiber network and provide better networked services. FY14 funding was approved to provide wireless access to select municipal buildings (Town Hall, Police Dept. and the Public Services Building) including the purchase and installation of the access points, security reprogramming of the network, and the addition of network drops. This request of$140,000 is for the design, engineering and installation of alternative fiber optic pathways and hardware needed to connect to the fiber." [Brown Book, Page XI-7 &21] Article 11:Appropriate Funds Requested Funding Source Committee Recommends for Water Distribution System Improvements $293,000 Water EF $900,000 (Debt) + $607,000 Approval(5-0) Water EF (RE) "This is an annual request for funding of an on-going program to replace unlined or inadequate water mains and deteriorated service connections, and to eliminate dead ends in water mains and includes funding for design/engineering and construction. Unlined water mains are subject to corrosion which results in restricted flow and degradation of drinking water quality. Possible locations of water main repair and replacement include Massachusetts Avenue from the Arlington Town Line to Oak Street or the Prospect Hill Road area. Part of these project costs may be eligible for financing through an MWRA grant/loan program." [Brown Book, Page XI-10] 51 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) Article 12:Appropriate Funds Requested Funding Source Committee Recommends for Wastewater System Improvements $900,000 Wastewater EF $1,800,000 Debt) + $900,000 Approval(5-0) Wastewater EF (RE) Project Description Amount Funding Committee Recommends Requested Source $900,000 Wastewater EF (a) Sanitary Sewer System (Debt)+ Investigation and Improvements $1,200,000 $300,000 Approval (5-0) Wastewater EF RE "This is an annual request for rehabilitation of sanitary sewer infrastructure. Engineering investigation and evaluation will be done on sewers in various watersheds. Work will include replacement or repair of deteriorated sewers and manholes identified throughout Town. Sewage leaks and overflows present a direct danger to the health of the community through transmission of waterborne diseases. In addition, the Town's assessment by the MWRA for sewage treatment is based on total flow through the meter at the Arlington town line, so excessive flow of storm water in the sewer results in unnecessarily higher sewage bills. Projects may be eligible for MWRA grant/loan program funding. Further identification, prioritization, and repair of sanitary sewer lines in the town to reduce inflow and infiltration into the system has been ongoing in several sewer basins in town that include, but are not limited, to the Kiln Brook Basin/Tophet Swamp area, the Stimson Ave./Grandview Ave. area, the Parker Street/downtown area, and the Saddle Club area. Possible future areas of investigation and removal are the Bow Street area, the Maple Street area, the Woburn Street area, the Bloomfield Street area, Waltham Street/Concord Ave area, and Adams Street area." [Brown Book,Page XI-11 & 19] Project Description Amount Funding Committee Recommends Requested Source (b) Pump Station Upgrades $600,000 WasteRwat r EF Approval (5-0) "Lexington has ten sewer pumping stations valued at over $6 million. This is an ongoing program for upgrade of the stations including bringing them in compliance with federal (OSHA) regulations, equipment replacement and generator installations. The pump stations are evaluated every year to ensure they are operating within design parameters. As the system ages, motors and valves need to be replaced and entryways need to be brought up to current OSHA Standards. Pump failure results in sewer surcharges and overflows, which create a public health risk and environmental damage. This year's funding may include a full replacement of the pump station at Brigham Road. [Brown Book, Page XI-19] As noted earlier, this Committee commends that in addition to other infrastructure work, additional stations will be getting back-up power capability. 52 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) Article 13:Appropriate Funds Requested Funding Source Committee Recommends for School Capital Projects and $322,094 GF (Free Equipment $1,432,094 Cash) + $1,110,000 Approval(5-0) GF (Debt) Project Description Amount Funding Committee Recommends Requested Source (a) System Wide School Furniture $261,594 GF (Free Cash) Approval (5-0)) "This is an annual request for replacement of furniture that has reached the end of its useful life. Many buildings have not been renovated and need to have classroom furnishings replaced. The schools need workstations, office furniture, folding chairs/tables, conference room furniture, bookshelves, storage units and cabinets,kidney tables, library furniture, staff room mailboxes, carts, corkboard and partitions." [Brown Book, Page XI-13] Project Description Amount Funding Committee Recommends Requested Source (b) School Technology Capital $1,110,000 GF (Debt) Approval (5-0)) Request "This is an annual request for technology equipment to support the District's Strategic Goal of utilizing technology as an instructional and administrative tool. Technology equipment includes technology workstations (desktop computers, laptops, mobile devices), printers/peripherals, projection systems, network head-end equipment, and wireless network delivery systems. This capital request would provide the funding for: Technology Workstations (Desktops, Laptops, Mobile Devices) - $575,000: $485,000 to replace approximately 520 aging computers that will be 5-6 years old during FY15 with up-to-date technology workstations, and$90,000 allocated as part of a three year plan to equalize the allocation of technology in all six elementary schools. Individualized iPad initiatives in Grades 8 and 9 - $170,000: During the 2012-13 and 2013-14 school years, LPS piloted the use of iPads in the 9a' and I Oh grade. During each of these two years, a group of approximately 50 Grade 10 students and their teachers were provided iPads for use at school and at home. During the current year, 100 9a' graders and their teachers were provided iPads for every day classroom use in history and English classrooms. In addition in the summer and fall of 2013, LPS purchased and deployed iPads for all of our Grade 9 teachers. The funding was provided both through the local budget and through an extensive LEF grant for professional development on the use of iPads in educational environments. The $170,000 requested here is for the continuation of these pilot programs including as follows: (1) providing iPads to a second set of 100 9a'graders and their teachers for every day classroom use in history and English classrooms, (2) providing a classroom set of iPads to every 8a' grade team at Clarke and Diamond Middle Schools, and (3) providing two classroom sets of iPads for strategic use by two of our high school departments. These pilot programs will be subject to ongoing evaluation to determine their effectiveness and to guide decisions about expansion of the program in future years. Technology Peripherals - $35,000: To purchase and replace old printers, document readers, and projection systems throughout the district. Maintenance and Updating of local area networks (LAN) - $170,000: to replace end of life switches, upgrade server storage capacity; to provide additional backup and recovery hardware for the District's 53 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) computer/network system; to upgrade the wireless network at the high school and middle schools through an additional controller and access points to address the increased use of the mobile devices (laptops, Wads, etc) in these schools. Interactive Projector/Whiteboards Units - $160,000: the FY15 request represents the third stage of four stages that will allow the Lexington School District to accomplish its goal by FYI of having every Grade 3-12 classroom equipped with interactive projector/whiteboard units. Specifically, this request will allow the District to purchase and install interactive whiteboards/projection units in 50 classrooms in Grades 3-12." [Brown Book, Page XI-9] Project Description Amount Funding Committee Recommends Requested Source (c) School Traffic Mitigation for $30,000 GF (Free Cash) Approval (5-0) Safety—Analysis "An initial Traffic Safety and Mitigation study of school sites commissioned by the School Committee on February 26, 2013. This study identified the need for more detailed analyses including GIS mapping and inventory of topology, signs, crosswalks, and parking spaces at each site as it relates to School Committee policies and Manual on Uniform Traffic Control Devices (MUTCD) standards for schools. This request is year 1 of a three-year program to conduct these analyses and identify mitigation measures that may result in future requests for construction funding. The school sites to be reviewed include Bowman Elementary School, Bridge Elementary School, Estabrook Elementary School, Fiske Elementary School, Harrington Elementary School, Hastings Elementary School, Clarke Middle School, Diamond Middle School, Lexington High School and Central Administration." [Brown Book, Page XI-14] Project Description Amount Funding Committee Recommends Requested Source (d) School AED Replacement $30,500 GF (Free Cash) Approval (5-0) "Fourteen Automatic External Defibrillators (AEDs) purchased in the year 2000 are beginning to show their age. Funding is requested to replace the 14 AEDs plus install one in the LHS Science building and equip the high and middle school coaches with portable AEDs for sports." [Brown Book, Page XI-14] Article 14:Appropriate Funds Requested Funding Source Committee Recommends for Public Facilities Capital Projects $1,013,050 GF (Free Cash) + $339,568 GF (Cash) + $148,406 GF $1,541,352 See Below (Debt) + $40,328 Unused Bal from Prior Capital Approp. 54 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) Project Description Amount Funding Committee Recommends Requested Source (a) School Building Envelope and GF (Free Systems $230,000 Cash) Approval (5-0) This project involves performing annual prioritized design, repairs and modifications to prevent deterioration of school building exteriors and building systems. Proper maintenance of school buildings requires continual investment in the building envelope and building systems. This includes but is not limited to repair of damaged panels and siding, re-caulking and weatherproofing windows and doors, repainting the wood exterior and extraordinary repairs to mechanical systems. Small, individual items such as failure of a specific door or window or small painting projects will continue to be funded through the operating budget. FY 2015 priorities include making extraordinary repairs as required to school buildings including acoustic treatments to meet the needs of students with hearing impairments, educational space modifications from enrollment changes, modifications to the School Finance Offices and moisture/insulation barrier at Clarke Middle School and improved moisture barrier for Diamond Middle School Library. Engineering design and preparation of bid documents are included in the project." [Brown Book, Page XI-14] Project Description Amount Funding Committee Recommends Requested Source (b) LHS Heating Systems S75,000 GF (Debt) Approval (5-0)) Upgrade—Phases 2 and 3 "In 2009, the need for a major upgrade to the High School Heating systems was identified by the Facilities Department at projected cost of$3.65 million. Funds were appropriated at the 2009 annual town meeting to begin limited repairs, which have been completed. Given the shift in capital priorities brought on by the unanticipated need to replace the Estabrook School, the School Committee's stated priority to move the Hastings School reconstruction forward, and the pending need for the replacement of the High School in approximately 10 years, the recommended scope of the heating system upgrade at the High School has been reduced from initial estimates. This request for$75,000 is for design and development of bid documents for the revised scope of work which will include improve system reliability and control through the replacement of unreliable pneumatic controls and unit ventilator valve and damper operators. Construction funding to be requested at the 2015 annual town meeting is preliminarily estimated at approximately$900,000." [Brown Book, Page XI-8] Project Description Amount Funding Committee Recommends Requested Source (c) Municipal Building Envelope $178,302 GF (Cash) Approval (5-0) and Systems "This ongoing capital request, originally approved for funding in the 2006 operating budget override, includes repair/replacement projects for the maintenance and upgrade of municipal buildings and systems. Repairs to roofs, windows, mechanical and electrical systems, and interior finishes are required on a continual basis to maintain town facilities for their intended function. The public building infrastructure will always need to be maintained, repaired, and upgraded to prevent structural deterioration and avoid safety hazards. The projects within this program do not increase the size of the public building stock and therefore do not result in increased utility usage or maintenance costs. One project already identified for funding in FY2015 is for extraordinary repairs to Cary Memorial Library, including ceiling system replacements and interior painting." [Brown Book, Page XI-15] 55 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) Project Description Amount Funding Committee Recommends Requested Source (d) Extraordinary 750 GF (Free Repairs/Replacements/Upgrades $423, Cash) Approval (4-1) School Building Flooring Program($125,000) "This is a multi-year project that will replace carpet, vinyl tile, and ceramic tile flooring systems are beyond their useful life. Flooring systems must be replaced periodically to insure the surfaces are safe and cleanable. Worn or broken flooring creates a tripping hazard, can provide harborage for bacteria and water, and is difficult to clean. Smaller repairs of flooring components are funded through the operating budget." [Brown Book, Page XI-15] School Window Treatments Extraordinary Repair($50,000) "This request is for the final year of a four year program to make extraordinary repairs to unreliable, high maintenance horizontal blinds or replace them with low maintenance solar shades to improve energy efficiency and also control sun glare in the educational space. Smaller repairs of window treatments components are funded through the operating budget." [Brown Book, Page XI-15] School Interior Painting Program($153,750) "This is a multi-year project for a school building interior painting program with the intent of systematically repainting interior surfaces on a 7 to 10 year schedule. Elementary school interiors are occasionally painted through PTA planning of community volunteers. The Middle Schools and High School have not had interior painting done for many years. This painting program will enable DPF to plan for and implement annual summer painting projects that will improve maintenance and cleanliness of building interiors. Projects will be identified annually with input from school administrators. Small painting projects are funded through the operating budget." [Brown Book, Page XI-15] Middle School Nurses Stations($45,000) "This request is for funds to modify the spaces allocated for nurses at both Middle Schools to better align them with the kinds of services provided. Both nurses' stations need to have an area for nurses to meet privately with students, but also allow the nurse to monitor other areas where students may be resting or waiting for parents.Additional sinks are required for hand washing and routine hygiene." [Brown Book, Page XI-17] Renovation and Update of Diamond Kitchen and Cafeteria($25,000) "The Diamond Middle School cafeteria and kitchen need to be redesigned and renovated to accommodate the number of students now attending the school. Funding for design documents is requested for FY2015, with construction funding anticipated in FY2016." [Brown Book, Page XI-17] Clarke School Gymnasium Dividing Curtain($25,000) "A dividing wall in the Clarke School gymnasium - intended to create two separate activity spaces - had long been inoperable and was removed during the summer of 2012. In the absence of the dividing wall, physical education staff place gym mats and rolls down the center-line, creating a imperfect barrier when needed. The pseudo-wall keeps student activity and equipment(balls, pucks, etc.) isolated to one half of the gymnasium, while students in the other half are engaged in an alternate or mirror activity. With the student population at Clarke having grown from 750 students to 870 students over the past 3-4 years,there is a heightened need to install an operable dividing curtain. This request is for funding to purchase and install that curtain." [Brown Book, Page XI-17] As this is aggregation of program and discrete projects and none of the "programs" (flooring, window treatments, and especially interior painting) have a statement that any single job would have a cost of at least$25,000 (the Capital threshold), one member of this Committee is opposed to the whole sub-Article. (The member supports the other three elements as they are viewed as being discrete projects.) 56 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) Project Description Amount Funding Committee Recommends Requested Source (e) School Paving Program $100,000 GF (Free Approval (5-0) Cash) "This project requests funds for design and construction to maintain school parking and paved pedestrian surfaces in a condition suitable for public use. In the last seven years paving improvements have been implemented at Estabrook, Bridge, Bowman, Fiske, Hastings, Diamond, and Central Administration buildings. In addition, improvements were made to various school buildings to remove access barriers identified in the ADA Survey completed in 2011. In the absence of as yet identified needs, the FYI request is likely to be used to perform extraordinary repairs to sidewalks on school grounds. Locations considered for work to be performed include the Harrington and Fiske Schools. This project also includes engineering design and development of construction bid documents. The Department of Public Facilities and the Department of Public Works Engineering partner on these projects to utilize the DPW paving bids." [Brown Book, Page XI-15] Project Description Amount Funding Committee Recommends Requested Source (f) East Lexington Fire Station GF (Free Physical Fitness Room $75,000 Cash) Approval (5-0) "This project is to build a room on the apparatus floor of the East Lexington Fire Station that is atmospherically controlled so firefighters can exercise in the station close to their emergency equipment for rapid response to calls. Physical fitness equipment presently is located on the apparatus floor, shared with trucks and the firefighting gear. This space is hot in the summer, cold in the winter and smells of diesel exhaust and remnants of fire particulates off the members' protective gear after working fires. There needs to be an atmospherically-controlled space for firefighters to use to stay physically fit." [Brown Book, Page XI-16] Project Description Amount Funding Committee Recommends Requested Source (g) Public Facilities Bid Documents $75,000 GF (Free Approval (5-0)) Cash) "This is an annual request for funding of professional services to produce design development, construction documents, and/or bid administration services for smaller school projects in anticipation of requests for construction funding at town meeting that that have a high probability of approval. This will insure that the projects can be completed in the then-current construction season, which is particularly important for the timely completion of such projects given the short window between the end of school in June and the beginning of school the following August." [Brown Book, Page XI-16] Project Description Amount Funding Committee Recommends Requested Source (h) Middle School Science, GF (Free Performing Arts and General $40,000 Cash) Approval(5-0)) Education Space "This request is for funding to evaluate the use of existing educational space in both middle schools to determine what opportunities exist for improving space utilization to better deliver educational programs 57 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) and accommodate increasing enrollments. The two middle schools were renovated approximately 11 years ago. Currently there are concerns from the school administrators that the laboratories and auditoriums no longer adequately support the middle school science and performing arts programs, and that the systems, equipment, and space plan should be evaluated for alignment with the educational program. In addition, increasing enrollment in elementary schools indicate increased middle school enrollments in FY 2017. This request is for funding in FY 2015 to study space utilization and make a recommendation for FY 2016 funding to address identified space needs." [Brown Book, Page XI-16] Project Description Amount Funding Committee Recommends Requested Source $73,406 GF (Debt) + $161,266 GF (Cash) (i) Clarke School Elevator Upgrade $275,000 +$40,328 Approval (5-0) Unused Balances from Prior Capital Appropriationsi "This project would increase the interior dimensions of the Clarke Middle School elevator to make it compliant with current handicapped access codes. The elevator does not have the minimum dimensions that allow for a mobility-impaired individual to maneuver inside the cab. As a result, impaired individuals may require assistance to operate the elevator. The Lexington Commission on Disability has made the upgrade a priority." [Brown Book, Page XI-8] The original authorizations of the debt financing of which there is an unused$40,328 balance in the bond proceeds which are proposed for appropriation under this Article were the following: Original Debt Authority Description Unused Amount 2009 ATM Article 19(c) LHS Heating System Upgrade $371.00 2011 ATM Article 13 Clarke Middle School Paving Improvements $10,295.00 2010 ATM Article 8(I) Repairs, Remodeling to Town Office Building $1,438.00 2008 ATM Article 14(b) Park Improvements—Athletic Fields $358.00 2003 ATM Article 8(i) Landfill Closure $11,862.00 2009 ATM Article 15(c) Comprehensive Stormwater Mgmt Watershed Study $180.00 2011 ATM Article 13(b)(ii) Estabrook School Street Related Improvements $121.00 2011 ATM Article 13(k) Repair of Fire Station Floor $1,130.00 2011 ATM Article 14 Street Betterment(Frances Road) 14,573.00 Total $40,328.00 Project Description Amount Funding Committee Recommends Requested Source (j) Clarke School Auditorium GF (Free Audio Visual System $69,300 Cash) Approval (5-0) "The Clarke School auditorium is heavily used by students, staff and community members, including School Committee meetings. The current sound system that serves this space is original to the building and has significant reliability problems. Given the condition of the system, there are concerns that the entire system may fail. Staff has been advised by contractors to avoid adjustments to the outdated wires and parts. A new sound system will enable meetings,performances, and presentations to be heard without 58 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) excessive static, feedback and knocking. This funding request is for the replacement of the entire sound system and plus the addition of a projection system to facilitate visual presentations." [Brown Book, Page XI-18] Project Description Amount Funding Committee Recommends Requested Source (k) Fire Station Headquarters N/A N/A Indefinite Postponement Design (5-0) "The Board of Selectmen is evaluating a privately owned parcel as a potential site for a fire headquarters to replace the main station. While this evaluation is not anticipated to be completed for the Annual Town Meeting, it may be presented at a special town meeting this Spring. The existing station was built in 1947 and is too small to house the apparatus and all the functions that are required to be staffed in the building. A structure is needed that is large enough to safely house 5 pieces of fire apparatus, two ambulances and several auxiliary vehicles; living quarters for twelve personnel; areas to conduct interviews, plan reviews, meetings and training; office space for nine staff, and room for supplies and records. There is currently insufficient parking for staff and the public who come to the Fire Department for service or emergencies. The station is not energy efficient with leaking windows, doors and apparatus bay doors. Water leaks into the 2nd floor through the cornices at the roofline, and mold is growing in the basement from water infiltration. A water cleansing system was installed behind the station to filter contaminants from ground water leaching in from the old gas station that was located across the street." [Brown Book, Page XI-17] At the time of this report, no site has been selected. Article 16: Rescind Amount for Rescission Original Funding Committee Recommends Prior Borrowing Source Authorizations $323,830.78 Debt Authorization Approval(5-0) "To see if the Town will vote to rescind the unused borrowing authority voted under previous Town Meeting articles; or act in any other manner in relation thereto. (Inserted by the Board of Selectmen) DESCRIPTION: State law requires that Town Meeting vote to rescind authorized and unissued debt which is no longer required for its intended purpose." [Town Warrant] At the time of this report,we had been advised that the following rescissions are expected: Reason Original Appropriation Descriptions Amount Unneeded at Project Completion 2010 ATM Article 13(b) Rehabilitating Standpipes $25,155.98 2011 ATM Article 14 Street Betterment—Frances Road $33,000.00 2012 ATM Article 11(d) Park Improvements—Athletic Fields $7,173.34 2012 ATM Article 12(e) DPW Equipment $12,307.00 Subtotal Replaced by Premium on Bonds 12011 STM(Nov 14)Article 2 Bridge/Bowman Reconstruction $98,378.64 Sold on February 5,20141 12012 STM(Apr 2)Article 3 Estabrook School Construction $147,815.82 Subtotal $246,194.46 Total $323,830.78 tSee Article 22 for where these amounts are appropriated as a supplement to the original appropriations;thereby,there is no change to the total funding authority for each project.Note:These amount may change when the final bond-issurance costs are known as that could affect the allocation of the balance of the Premium. Note: No-longer-needed cash balances from issued debt are not a subject for rescission. Those are normally proposed to Town Meeting for appropriation to later Capital Articles. 59 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) Article 17. Establish and Funds Funding Source Committee Appropriate To and From Requested Recommends Specified Stabilization withdraw Capital Projects/Debt Funds $1,869,000; Service Reserve/Building Deposit Renewal Fund Approval(5-0) $5,632,584 GF (Cash) "To see if the Town will vote to create and/or appropriate sums of money to and from Stabilization Funds in accordance with Section 5B of Chapter 40 of the Massachusetts General Laws for the purposes of. (a) Section 135 Zoning By-Law, (b) Traffic Mitigation, (c) Transportation Demand Management, (d) School Bus Transportation, (e) Special Education, (f) Center Improvement District; (g) Debt Service, (h) Transportation Management Overlay District (TMO-1), (i) Avalon Bay School Enrollment Mitigation Fund, and 0) Capital Projects/Debt Service Reserve/Building Renewal Fund; and determine whether the money shall be provided by the tax levy, by transfer from available funds, or by any combination of these methods; or act in any other manner in relation thereto. [Town Warrant] Note: All of the Town's Specified Stabilization Funds are in addition to the Town's General Stabilization Fund See Appendix B for a table with information on all the current Specified Stabilization Funds. The only one of the funds identified in the Warrant under this Article with capital implications and for which an appropriation is contemplated at this Annual Town Meeting is the Capital Projects/Debt Service Reserve/Building Renewal Fund—whose balance as of February 1, 2014, is $3,987,919: a. The first action is to withdraw from that fund, with a 2/3 rd vote, $1,869,000 to be used to mitigate the increase to the taxpayers from the debt service increase related to Capital projects. $950,000 is relief to the exempt-debt service for the Bridge/Bowman, and Estabrook Schools projects; $919,000 from the non-exempt-debt service for the 2-year High School Modulars Project that was authorized at the November 4, 2013 STM under Article 4. b. The second action is to deposit into that fund$5,632,584 of available cash that is not designated for use toward FY2015 expenses so that it would be available in the Fund to apply to future Capital-related expenses. c. The projected balance after those two actions is $7,751,503. That balance would remain in this Fund and be available later in FY2014 and thereafter to be applied, with a 2/3 rd vote by a future Town Meeting, toward any of the purposes in the full title of the Fund. Although not yet obligated by any action of a Town Meeting, there are three more debt-mitigation-related draws contemplated from this Fund. Those are simply projections at this point, but include using in FY2016 about $350,000 for an additional mitigation of the exempt-debt service related to the same elementary-schools projects and about $1,078,000 additional mitigation of the non-exempt-debt service related to the Modulars Project; and in FY2017, about$805,500 of additional mitigation related to the Modulars Project. Article 18:Appropriate to Funds Requested Funding Source Committee Recommends Stabilization Fund Not applicable Not applicable Indefinite Postponement (5-0) "To see if the Town will vote to appropriate a sum of money to the previously created Stabilization Fund...." [Town Warrant] 60 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) At this time, there is not any planned action under this Article. Article 19:Appropriate Funds Requested Funding Source Committee Recommends from Debt Service Stabilization Fund $124,057 Debt Service SF Approval(5-0) "To see if the Town will vote to appropriate a sum of money from the Debt Service Stabilization Fund to offset the FY2014 debt service of the bond dated February 1, 2003 issued for additions and renovations to the Lexington High School, Clarke Middle School and Diamond Middle School, as refunded with bonds dated December 8, 2011;... DESCRIPTION: This article would allow the Town to pay the debt service on the 2003 School Bonds from the Capital Debt Service Stabilization Fund set up for that specific purpose." [Town Warrant] In August 2006, the Town received over $14 million from the Massachusetts School Building Authority as reimbursement toward the Town's secondary-schools renovation project. After using over $11 million of those funds to retire short-term debt taken on in anticipation of that reimbursement, there was $2,143,079 excess reimbursement that needed to be applied toward the project's long-term exempt debt. By Department of Revenue [DOR] regulations, these funds must be used only to offset debt service on the outstanding bond for that exempt debt. With the prior-year appropriations from this fund and, over the same period interest being earned on the amount in the fund, the balance is now $1,136,963. With continued, yearly, appropriation of this same amount($124,057), all the excess reimbursement will have been applied with the payment in FY2023. With the present balance, that would still leave $20,450 in the fund, but the residual balance will be higher in FY2023 as a result of interest that will be earned over the next 9 years. It is the Town's position that the residual balance should be applied against other exempt debt in FY2024 as the requirement to reserve these funds was to "return" the funds to the taxpayer through the mitigation of exempt-debt service. Article 22:Appropriate Funds Requested Funding Source Committee Recommends for Authorized Capital Improvements $495,000 GF(Debt) +$246,194.46 $741,194.46 Bond-Issuance Approval(5-0) Premium "To see if the Town will vote to make supplementary appropriations to be used in conjunction with money appropriated in prior years for the installation or construction of water mains, sewers and sewerage systems, drains, streets,buildings, recreational facilities or other capital improvements and equipment that have heretofore been authorized...." [Town Warrant] "The low bid for Phase I of the Modular Buildings construction project, to be completed in the summer of 2014, exceeded the original cost estimate by $372,221. Extrapolating this bid price results in an increase to the original estimate for Phase II, to be completed in the summer of 2015, by $122,514. These revised estimates result in this request for funding to supplement the $7.7 million authorization approved at the November 2013 special town meeting in the amount of$495,000." [Brown Book, Page XI-8] As shown in the following table, in addition to the above for a non-exempt project, cash from the exempt-debt allocation of a Premium paid on Town bonds sold on February 5, 2014, is being applied to the funding of two schools projects that were approved for exemption from the provisions of 61 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) Proposition 2'/z by a referendum passed by the Town's voters. (See Article 16 for where the debt financing authorities of those exempted projects was reduced by the same amounts so there is no change to the total funding authority for each project.) Fund Source Original Appropriation Descriptions Amount Premium on Bonds Sold on 2011 STM (Nov 14)Article 2 Bridge/Bowman Reconstruction 98,378.64 February 5, 20141 2012 STM (Apr 2)Article 3 Estabrook School Construction 147,815.82 Subtotal GF(Debt) 2013 STM (Nov 4)Article 4 High School Modular Buildings $495,000.00 Total 1 $741,194.46 tThese amounts may change when the final bond-issurance costs are known as that could affect the allocation of the balance of the Premium. Article 23:Amendments Funding Funds Requested Committee Recommends to the District Source Agreement of the Minuteman Regional Vocational School N/A N/A Approval(5-0) District "To see if the Town will vote, consistent with Section VII of the existing "Agreement With Respect to the Establishment of a Technical and Vocational Regional School District" for the Minuteman Regional Vocational School District, to accept the amendments to said Agreement which have been initiated and approved by a majority of the Regional School Committee and which have been submitted to the Board of Selectmen of each member town prior to its vote on this article. (Inserted at the request of the Minuteman Regional Vocational School District) DESCRIPTION: The School Committee for the Minuteman Regional School District is recommending that the District's Regional Agreement be amended. Amending the current Regional Agreement requires an affirmative vote from all 16 town meetings in the region. In summary, the proposed amendments to the Regional Agreement provide for: A four-year rolling average where student enrollment is a factor in determining the annual operating and capital assessment; •weighted voting methodology for most School Committee actions; •provision to authorize the School Committee to negotiate terms of the capital assessment for new member communities; •revised procedure for withdrawing from the District; •revision to the formula by which annual capital costs are assessed; •requirement that any income received by non-member communities for capital costs be used to offset the capital assessments of the member communities; and A change in the method for authorizing debt,which would allow a community not supporting the issuance of debt to withdraw from the District." [Town Warrant] The Agreement addresses how member communities, and those non-members who send by-tuition students, will provide for capital projects. Minuteman hopes to have a new high school built to meet programmatic needs in our present-day economy for students. The new Agreement addresses the needs of member and non-member communities as well as provide a suitable mechanism for communities to either join the Minuteman collaborative or to withdraw from it while equitably addressing the issue of managing Capital debt. The Appropriation Committee report to this ATM provides a detailed explanation of this Agreement. Our Committee joins the Appropriation Committee in recommending approval.. 62 CPA Fund - Projected Revenues and Expenditures (A) (B) (e) (D) (E) (F) (G) (B) (1) (3) Projected Revenue Estimated ,> Resources on d Hand at 2014 �] ATM FY2015 FY2016 FY2017 FY2018 FY2019 FY2020 FY2021 r (1) I Propertv Surcharge Surchargel net of adjustments $ 3,907,000 $ 4,043,745 $ 4,185,276 $ 4,331,761 $ 4,483,372 $ 4,640,290 $ 4,802,701 (z) State Match at Nov.20135TM $ 927,310 $ 959,766 $ 993,358 $ 1,028,125 $ 1,064,110 $ 1,101,353 $ 1,139,901 I� (3) Investment lncome2 $ 14,000 $ 14,490 $ 14,997 $ 15,522 $ 16,065 $ 16,628 $ 17,210 m (4) I�• Z Projected Allocations into Reserves and Claims Against Reserves d (5) Open Space $ 484,831 $ 501,800 $ 519,363 $ 537,541 $ 556,355 $ 575,827 $ 595,981 �] (6) $ $ 501,800 $ 519,363 $ 537,541 $ 556,355 $ 575,827 $ 595,981 (7) Historic Resources $ 484,831 $ 501,800 $ 519,363 $ 537,541 $ 556,355 $ 575,827 $ 595,981 (a) $ (277,332) $ (501,800) $ (519,363) $ (537,541) $ (556,355) $ (575,827) $ (595,981) (9) Community Housing Vc�omm�unity�houaing d to fund $ 484,831 $ 501,800 $ 519,363 $ 537,541 $ 556,355 $ 575,827 $ 595,981 (10) cts at $ 388,4 55 $ 484,831 $ 501,800 $ 519,363 $ 537,541 $ 556,355 $ 575,827 $ 595,981 (11) Other Proects $ - $ 501,800 $ 519,3 63 $ 537,541 $ 556,355 $ 575,827 $ 595,981 O (12) $ - $ 501,800 $ 519,363 $ 537,541 $ 556,355 $ 575,827 $ 595,981 (13) Unbud eted Reserves $ 3,393,817 $ 3,010,800 $ 3,116,179 $ 3,225,245 $ 3,338,128 $ 3,454,963 $ 3,575,887 yy (14) Source Undesignated Fund $ 661,735 $ - $ - $ - $ - $ - $ - (15) Administrative Expenses Balance($1,875,731), $ (150,000) $ (150,000) $ (150,000) $ (150,000) $ (150,000) $ (150,000) $ (150,000) J Unbudgeted Reserve m (1 s) Community Center Renovation $576 991)and Historic -► (2 50, 00 0001 m�1 -lool-S ma,erve(47 278) (17) 1:11 $ 2,966,179 $ 3,075,245 3,304,963 lip CL Projected Debt Service-10 Year Term @ 4%(Visitor Center-5 year term) OW 0 I d Amount ATM Action FY2014 FY2015 FY2016 FY2017 FY2018 FY2019 FY2020 FY2021 !••r (18) Wright Farm(actual debt service)3 $ 2,950,000 2012 $ 434,633 $ 424,800 $ 410,050 $ 395,300 $ 380,550 $ 365,800 $ 351,050 (19) Marrett Rd.Purchase actual debt service $ 7,390,000 2013 $ 1,089,774 $ 1,065,100 $ 1,028,100 $ 991,100 $ 954,100 $ 917,100 $ 880,100 (20) Community Center Renovation 3 $ 451,000 2014 $ 9,208 $ 63,140 $ 61,336 $ 59,532 $ 57,728 $ 55,924 $ 54,120 Q Q Cary Memorial Hall Construction(including $ 8,241,350 2014 $ 67,100 $ 1,153,789 $ 1,120,824 $ 1,087,858 $ 1,054,893 1,021,927 988,962 • N (21) Contingency)3 CD (zz) Visitor Center Construction $ 675,727 2015 $ 15,767 $ 162,174 $ 156,769 $ 151,363 $ 140,551 $ 135,145 (23) Potential Center Pool $ 1,200,000 2016 $ 168 000 $ 163,200 $ 158,400 $ 153,600 (24) Potential Center Track Projec 4 $ 2,400,000 2017 „",","„_ $ 336,000 $ 326,400 $ 316,800 (25) Total Projected -b - - 1,600,715 84 $ 2,858,559 $ 3,097,834 ' (26) Residual Balance Net of Debt Service $ 2,171,346 $ 1,573,697 $ 138,205 $ 183,694 $ 216,686 $ 90,295 $ 318,860 $ 546,109 R,o (27) Application of Residual Balances 2,171,3 �s 3,883,248 4,066,942 $ 4,283,628 $ ,373,923 $ 4 692,783 N (28) Net Balances Available $ 2,309,551 y 4,066,942 $ 4,283,628 $ 4,373,923 S 4,692,783 5,238,892 1 FY15 figure derived from an assumed 25%reimbursement rate. J 2 FY15 figure based on historical experience. FY15 to FY21 assumes a 3.5%annual increase based on assumed growth in the CPA surcharge of 3.5%annually. y 3 Given that these projects constitute preservation of historic resources,the annual debt service payments could be applied to mitigate or meet the 10%threshold required under the CPA,thus precluding the need �a to set-aside a portion or all of the amounts shown in row 7 above.Relatedly,debt service for Wright Farm could be applied to mitigate the 10%threshold for open space shown in row 6 above. °Current Estimate of total project cost.Recreation Enterprise Fund retained earnings is a potential source to mitigate project costs. ^ N s CPA Financial Model 3/14/20142:40 PM CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) Appendix B: Information on the Town's Current Specific Stabilization Funds Review of Lexington's Specific Stabilization Funds for Applicability to the Capital Expenditures Committee's Reports to Town Meeting Town Warrant,Town of Lexington,for Special Town Meeting on 4 Nov 2013,signed 7 Oct 2013 Article 3:Appropriate To and From Specified Stabilization Funds "To see if the Town will vote to appropriate sums of money to and from Stabilization Funds in accordance with Section 5B of Chapter 40 of the Massachusetts General Laws for the purposes of: (a)Section 135 Zoning By-Law,(b)Traffic Mitigation,(c)Transportation Demand Management, (d)School Bus Transportation,(e)Special Education,(f)Center Improvement District;(g)Debt Service,(h) Transportation Management Overlay District(TMO-1),(i)Avalon Bay School Enrollment Mitigation Fund,and(j)Capital Projects/Debt Service Reserve/Building Renewal Fund;and determine whether the money shall be provided by the tax levy,by transfer from available funds,or by any combination of these methods;or act in any other manner in relation thereto."" Warrant Town Meeting(ATM=Annual;STM=Special) Capital Sequencel Name Created Purpose Related Comment (a) Section 135 Zoning By-Law 2007 ATM, "for the purpose of financing Yes Art 39 public improvements pursuant to Section 135 of the Code of Lexington" (b) Traffic Mitigation 2007 ATM, "for the purpose of financing Yes Art 39 traffic mitigation projects pursuant to conditions of special permits issue by the Town (c) Transportation Demand 2007 ATM, "for the purpose of supporting No Name should be"Transportation Management Art 39 the operations of Lexpress Bus Demand Management/Public Service" Transportation"as that is how it was cited in the Motion that created it. (d) School Bus Transportation 2007 ATM, "for the purpose of supporting No Art 39 transportation of students to and from school on a daily basis" (e) Special Education 2008 ATM, None stated when created,but No Art 24 Appropriation Committee Report to that Town Meeting says"for setting aside reserves to help cover unexpected out-of-district Special Education expenses that exceed budget" (f) Center Improvement District 2009 ATM, "to fund needed improvements Yes Art 25 in Lexington Center" (g) Debt Service 2009 ATM, "for the purpose of paying a Yes Art 26 portion of the debt service on certain outstanding bonds of the Town issued for the purpose of the Diamond Middle School, Clarke Middle School and High School construction projects" (h) Transportation Management 2011 ATM, "for the purpose of financing Yes The"(TMO-1)"should be Overlay District(TMO-1) Art 20 transportation infrastructure deleted from the name as that improvements per Section 135- was not cited as part of the 43C of the Code of the Town of name in the Motion when Lexington" created and the cited Section of the Code just defines such an overlay district. (i) Avalon Bay School Enrollment 2011 ATM, "to mitigate the cost of students No Mitigation Fund Art 20 attending the Lexington Public Schools who reside at Avalon Bay" (j) Capital Projects/Debt Service 2012 STM None stated when created but Yes Reserve/Building Renewal Fund 19 Nov, the name identifies the intended Art 3 purposes. Prepared 15 Oct 2013 by David G.Kanter,Vice-Chair,Capital Expenditures Committee B-1 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) Appendix C: Summary of Warrant-Article Recommendations Abbreviations: RF=Revolving Fund• CPF= Community Preservation Fund; EF=Enterprise Fund; RE =Retained Earnings; GF = General Fund; SF=Stabilization Fund; TBD = To Be Determined,-ATM=Annual Town Meeting; STM=Special Town Meeting cec Art, Description Request Funding Source Difference STM 2 Cary Memorial Building Upgrades $8,677,400 58.241,350 CPF(Debt)+$235,230 GF(Cash)+ $200,820 PEG Access RF STM 3 39 Marrett Road Community Center Renovation S6.22o,000 $5,346,184 CPF Cash(Cash)+$451,000 CPF (Debt)+$422,816 GF(Free Cash 8 Community Preservation Committee Operating Budget and CPA Projects 8(a) 39 Marrett Road Community Center Sidewalk $100,000 CPF(Cash) 8(b) Visitor Center $220,608 $59,332 CPF Cash +$161,276 GF(Cash) 8(c) Hastings Park Gazebo Repairs $120,000 CPF(Cash) 8(d) Historical Commission Inventory Forms for Listed S35,000 CPF(Cash) Buildings 8(e) Battle Green Streetscape Improvements $90,000 $63,000 CPF(Cash)+$27,000 GF(Free Cash) 8(r) Vynebrooke Village Renovations $300,551 CPF(Cash) 8(g) LexHAB Set-Aside for Housing Acquisition $750,000 CPF Cash 8(h) Lincoln Park Field Improvements $620,000 $200,000 CPF(Cash)+$189,000 Recreation EF(RE)+S231,000 GF Free Cash 8(i) Park and Playground Improvements $65,000 CPF(Cash) 80) Park Improvements-Athletic Fields $100,000 CPF(Cash) 8(k) Park Improvements-Hard Court Resurfacing 585,000 CPF(Cash) 8(I) Parker Meadow Accessible Trail Design and 534,500 CPF(Cash) Construction 8(m) CPA Debt Service $1,600,807 CPF Cash 8(n) Administrative Budget $150,000 CPF(Cash) 9 lRecreation Capital:Pine Meadows Equipment $51,000 1 Recreation EF RE 10 Municipal Capital 10(a) Center Streetscape Improvements and Easements $600.000 GF(Debt) 10(b) DPW Equipment Replacement $700,000 S428,440 Cr(Debt)+$216,500 Water EF(RE) +S40,500 Wastewater EF(RE)+$14,560 Unused Balance from Prior Capital Approp. 10(c) Stroet IrnpmVements $3,216,029 $2.254,924 GF(Cash)+$961,105 Chap.90 10(d) Storm Drainage Improvements and NPDES S340,000 $270,000 GF Debt+S70.000 GF(Free Cnsh) Compliance 10(e) Hydrant Replacement Program $100,000 550,000 GF(Free Cash)+$50,000 Water EF (RE) 10(1} Comprehensive Watershed Storm Water S390,000 GF(Debt) Management implementation Measures 10(g) Massachusetts Ave.Intersections Improvements $500,000 GF(Debt) 10(h) Sidewalk Improvements $400,000 GF(Debt) 10(i) Dam Repair $150,000 GF(Debt) 10(j) Town-wide Culverts 5390,000 GF(Debt) 10(k) Town-wide Signaiization $125,000 GF(Debt) 10(I) Traffic Island Renovation $83,000 GF(Free Cash) ($83,000) 10(m) Ambulance Replacement $250,000 $185,000 GF(Debt)+$65,000 GF(Free Cash) 10 n Heart Monitor $105,000 GF Cash 10(o) I Replace Town-wide Phone Systems-Phase I[[ $260,000 GF(Debt) 1(0) Network Redundancy&Improvement Plan-Phase It $140,000 $38,913 GF(Debt)+$13,856 GF(Free Cash)+ $87,231 GF Cash 11 Water Distribution System Improvements $900,0001$293,000 Water EF(Debt)+$607,000 Water EF (RE) 12 Wastewater System Improvements 12(a) Wastewater System Investigation and Improvements $1,200,000 $900,000 Wastewater EF(Debt)+$300,000 Wastewater EF(RE) 12(b) Pump Station Upgrades 1 $600,000 1 Sewer EF(RE) Continued on next page C-1 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2014 ATM&2014 STM(Mar 24th) Summary of Warrant-Article Recommendations (continued) CEC Art. Description Request Funding Source Difference 13 School Capital 13(a) Systemwide School Fomiture I tiJFi1 Fq4 5261 594 GF(Free(ash) 13(b) School Technology $1,110,000 GF(Debt 13(c) Design Funds for School Traffic Safe( Mitigation 1 $30,000 1 GF(Free Cash 13(d) I School AF Replacement 1 $30,500 JGF(Free Cash) 14 Public Facilities 14(a) School Building Fnvelnpe and Systems Program $230.000 GF Free Cash 14(b) LHS Heating Systems Upgrade—Phases 2 R 3 $75,000 GF(Debt) 14(c) Municipal Building Envelope and Systems $178,302 OF(Cash) 14(d) Repairs/Replacement/Upgrades $423,750 GF Free Cash 14(d)(1) School Building Flooring Program $125,000 14(d)(2) School Window Treatments Extraordinary Repair 550,000 14(d)(3) Interior ainting Program S153,750 14(d)(4) Middle School Nurses Stations $45,000 14(d)(5) Renovation&Update of Diamond Kitchen and $25,000 Cafeteria 14(d)(6) Clarke School Gymnasium Dividing Curtain $25,000 14(e) School Paving Program $100,000 GF(Free Cash 14 East Lexington Fire Station Physical Fitness Room $75,000 GF(Free Gash 14(g) Public Facilities Bid Documents $75,000 GF(Free Cash) 14(h) Middle School Science,Performing Arts,and $40,000 OF(Free Cash) General Education Spaces 14(i) Clarke Elevator Upgrade($275,000) $275,000 $73,406 GF(Debt)+$161,266 G=(Cash)+ $40,328 Unused Balance from Prior Capital A ppropriation 14(j) Clarke School Auditorium Audio Visual System $69,300 GF(Free Cash) 14(k) f i•�:Station Hq Replacement Design(To be $0 Indefinitely Postponed) 19 Appropriate from Debt Service $124,057 Originally a State reimbursement for Stabiiization Fund school projects. Nov Lexington High School Modular Buildings $7,700,000 GF(Debt) 2013 STM Appropriate for Authorized Capital 221 Improvements:Lexington High School Modular $495,000 OF(Debt) Bui Idi ngs—Supplement Totals $40,961,398 ($83,060) tNot included is the$246,194.46t of Bond issuance Premium received that is being applied to exempt-debt Schools projects(Article 22) concurrent with rescinding debt authorizations in the same amount for the same projects(Art.16). C-2