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Home My WebLink About2014-01-08-LHA-min LEXINGTON HOUSING AUTHORITY REGULAR MEETING – JANUARY 8, 2014 MINUTES 1.ROLL CALL The meeting was called to order by Chairman, Robert D. Peters at 6:00 P.M. MEMBERS PRESENTMEMBERS ABSENTOTHERS PRESENT Robert D. Peters NONE Steve Keane Leo P. McSweeney Nicholas Santosuosso Weidong Wang Melinda Walker 2.PUBLIC COMMENT There was no public comment offered at this meeting. 3.MINUTES Approval of Minutes of Regular Meeting of December 11, 2013 Upon motion by Leo P. McSweeney and seconded by Nicholas Santosuosso, the Board voted to approve the Minutes of the Regular Meeting of December 11, 2013, as amended, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAINABSENT Robert D. Peters NONE Weidong Wang NONE Leo P. McSweeney Nicholas Santosuosso Melinda Walker 4.BILLS & CHECKS Approval of Bills and Checks paid in December 2013 December 2013 667-C/705-2 Check Numbers 7149 through 7152 REVOLVING FUND Check Numbers 12180 through 12245 067-1 & 3 Check Numbers 4187 through 4191 689-C MANAGEMENT Check Number 2192 PARKER MANOR Check Number 1981 BEDFORD STREET Check Number 1176 MRVP VOUCHER PROGRAM Check Numbers 2884 through 2887 SECTION 8 Check Numbers 16656 through 16684 Upon motion by Nicholas Santosuosso and seconded by Melinda Walker, the Board voted to accept the Bills and Checks as presented for December 2013. The roll call vote was as follows: YEAS NAYS ABSTAINABSENT Robert D. Peters NONE NONE NONE Leo P. McSweeney Nicholas Santosuosso Weidong Wang Melinda Walker 5.EXECUTIVE DIRECTORS REPORT A.LHA and Parker Financials The Board reviewed the current LHA Financials. The state program is in good shape at 38% reserves partly due to the operating subsidy being significantly more than anticipated. The Board also reviewed the November Parker Financials. The roof at Parker is leaking into our unit #111. The Board discussed at length the water leak problem and agreed the matter needs to be reviewed by our Attorney Jeff Driscoll. Steve will contact Attorney Driscoll to see if he can take the case or we may have to get an attorney that specializes in condominium law. The Board would like our lawyer to draft a letter to Urban Management stating that the roof leak is a health and safety issue directly impacting our tenant and it must be repaired as soon as possible. Steve will be attending the annual Parker Manor meeting on 1/15/14. It is highly unlikely that Steve will have the attorney letter that night to present to the trustees. Upon a motion by Nicholas Santosuosso and seconded by Leo P. McSweeney, the Board voted to have the Parker roof leak matter handled by our attorney. The roll call vote was as follows: YEAS NAYS ABSTAINABSENT Robert D. Peters NONE NONE NONE Leo P. McSweeney Nicholas Santosuosso 2 Weidong Wang Melinda Walker Our tenant is opposed to being relocated. She prefers to stay in her unit and has asked for a rent reduction until the water leak is resolved. Upon motion by Leo P. McSweeney and seconded by Nicholas Santosuosso, the Board voted to have Steve negotiate a rent reduction with the tenant in the range of $250-$350 off her present rent of $700.00 with a letter forthcoming from our attorney releasing LHA of any liability. The roll call vote was as follows: YEAS NAYS ABSTAINABSENT Robert D. Peters NONE NONE NONE Leo P. McSweeney Nicholas Santosuosso Weidong Wang Melinda Walker B.Project Updates: CV,VV,GV, Mass Ave Countryside Village: The generator is at 95% completion and is fully operational. The startup is rough so the contractor and mechanical engineer are working on correcting that. Menotomy Weatherization has started the 2 day project of changing current light fixtures with energy efficient products. Vynebrooke Village: There is a change order in the amount of $4,340.00 to Barrows Contracting, Inc. for additional pipes for the Water Remediation Project. Upon motion by Leo P. McSweeney and seconded by Weidong Wang, the Board voted to accept the change order in the amount of $4,340.00 to Barrows Contracting, Inc. for the Water Remediation Project. The roll call vote was as follows: YEAS NAYS ABSTAINABSENT Robert D. Peters NONE NONE NONE Leo P. McSweeney Nicholas Santosuosso Weidong Wang Melinda Walker Phase 2 of the Water Remediation Project is going out to bid. The HILAPP RFS is available today. Greeley Village: The architect for the 4 unit accessible project has been terminated. DHCD has approved the decision. Steve would like to put that out to bid again in March through Designer Selection. 3 DHCD has selected Richard Alvord as the architect for the front door project. DHCD is in the process of selecting an architect for the Mass Ave Home Funds Project. C.Parker Roof and Annual Meeting 1/15/14 See above. D.Bay State Bid update Steve locked in the new electric price from December 2016 through December 2018 at 9.085 cents per kWh with Trans Canada, who we presently use. E.Federal 5 Year Capital Plan/Section 8 Admin Plan We have received the draft Admin Plan back from our attorney. Melinda will review. The 5 year plan includes tubs for Countryside Village and Scattered Sites as well as Scattered Site doors. We are also going to concentrate on repairing the Scattered Site envelopes. 6.UNFINISHED BUSINESS LHA is waiting to hear from the Board of Health regarding the $10,000.00 grant that we applied for to assist tenants with materials to quit smoking. This policy will more than likely not be implemented until late 2014. 7.NEW BUSINESS There were issues with the Countryside Village new heating system and broken pipes during this recent cold spell. The problems have been corrected. 8.ADJOURNMENT 7:30 A true copy attest……………………… STEPHEN KEANE, SECRETARY 4