HomeMy WebLinkAbout2013.03.06 EC-MINCARY MEMORIAL LIBRARY
EXECUTIVE COMMITTEE MEETING
BOARD OF LIBRARY TRUSTEES
Wednesday, March 6, 2013
Attendees: Norman Cohen, Helen Cohen, Mary Ann Stewart, Deb Mauger, Trustees;
Koren Stembridge, Library Director.
Call to Order: Norman called the meeting to order at 5:00 PM
Secretary's Minutes Vote: Mary Ann made a motion to accept the minutes of the
February 6, 2013 meeting. Deb seconded the motion. The motion passed.
Administrative Update
Financial
Koren reported the Municipal side is 66% expended year to date. Our payroll in
Children's Services is over spent due to a vacation buyback paid out. If we cannot
absorb the extra expenditure, we will have additional funds moved into those
categories. Our spending is on pace on the Trustees side. Koren called attention to the
decrease in fines income which is attributed to fee waivers when the library closed due
to the storms. The Endowment hit a high of just over $1,400,000.
Staff Hiring Update
o Alissa Lauzon, Head of Children's Services started on Monday, March 4.
o Amy Horning was rehired as a full time Library Technician. She is starting on
March 18.
o Kathy Quinlan will be leaving at the end of March.
o The search for a new head of the Reference Department will begin soon.
Koren requested Trustee support to send Kathy Santos, the new webmaster, to attend
the Computers in Library Conference in Washington D.C. in April. Koren pointed out
that we have funds available in Staff Development. The consensus from the Trustees is
to approve the expenditure.
Building Update
o The loading dock construction will be completed during April and May.
o Phase II of the security camera project is out to bid.
o The plan for the Large Meeting Room project continues to make progress. Koren
will have an estimate at the next Trustees meeting of the final costs. Some of
the expenses will be drawn from the "building envelope" fund.
Old Business
The Lexington Reads Author Event will take place on March 17, from 4:00— 5:30 PM.
The author panels have been installed in the Reading Room. We invited over 200 living
authors.
Strategic Planning
Koren distributed a draft of the Mission Statement created by the Strategic Planning
Committee. Trustees discussed the mission statement and made suggestions on
language changes. Koren enlisted Jeri Zeder from the Foundation, to help edit the final
document. Mary Ann commented on how interesting to seethe end results in this
format. Koren will send an electronic copy of the survey of the Full Board. Overall
comments were positive.
New Business
Koren ask Trustees to approve an expenditure of $1,000 for photography for the new
website. Margaret Donovan Head of Technology will have a report on the progress of
the website for the April Executive Committee Meeting.
o The E.O. Wilson talk is fully subscribed.
o The Foundation is hosting an Open House in the Children's Room on Saturday,
May 4. The Children's Rare Book Collection Cabinet will be in place and filled
with materials.
Koren asked Trustees for guidance regarding materials that are weeded from the
Children's library. Since Ruth's charity is no longer available, we need a conduit to
dispose of materials. After a discussion, the Trustees agreed to send materials to More
Than Words, which is the organization that receives the Friends leftovers.
Mary Ann suggested that Alissa be introduced to her counterparts in the school
libraries.
MaryAnn Stewart made a motion to adorn. The motion was seconded by Deb Mauger.
The motion passed. Meeting adjourned at 6:00 PM