HomeMy WebLinkAbout2010-11-03-EC-MINCARY MEMORIAL LIBRARY
EXECUTIVE COMMITTEE MEETING
BOARD OF LIBRARY TRUSTEES
Wednesday, November 3, 2010
5:00 PM
Learning Center
MINUTES
Attendees: Norman Cohen, Deb Mauger, Helen Cohen, Trustees; Connie
Rawson, Library Director; Kathy Quinlan, Assistant Library Director and Peggy
Bateson, Circulation Supervisor
Call to Order: Norman called the meeting to order at 5:OOPM.
Secretary's Minutes: Deb Mauger made a motion to approve the minutes of the
September 22, 2010 Executive Committee Meeting. Helen Cohen seconded the
motion. The motion passed.
Building Update:
Large Print Area Connie is pleased to report that work is complete except
for a couple of punch list items. The furniture is scheduled for delivery on
December 10, 2010. The Art Selection Committee proposes using the south side
walls of the Cary Commons area for display of student artwork. Often students
submit artwork for consideration but the materials presented are not enough for
the current gallery spaces. All of the schools in Lexington would be contacted to
solicit art for display. Trustees enthusiastically support the idea.
Financial Update: Connie highlighted the financial reports. She noted that the
Shire contribution was received.
New Business:
Artwork The library has an opportunity to receive a portrait of Ellen Dana from
the Dana Home in Lexington. Connie prepared a letter of interest to David
Williams.
Open Reserves Peggy Bateson proposed switching our current reserve system
to an open reserve system where patrons would pick up their reserved items in a
designated area located in front of the Circulation Desk. Peggy summarized her
visit to Haverhill, one of the local libraries using the open reserve system. Peggy
reported:
Staff is pleased with the system
Well received by patrons
• Seamless transition
• Books are placed spine down to ensure privacy
• Self check - quick and convenient
• More staff time available for interaction with customers
• No privacy concern expressed by patrons
• No problems with missing reserves.
The scope of the open reserves will be Adult Book, AV materials and periodicals.
Inter library loans will still be handled through the Reference Desk. Peggy
detailed the location of the shelving as well as the nuts and bolts of the patron
process to retrieve reserved materials. There will be no e-mail addresses or
patron information on the reserve slip. Peggy expects there to be more of a staff
presence in the area since circulation desk staff will have more time to be
assisting patrons. The target date will be January 2011. There will be publicity
in advance of the change.
Kathy Quinlan added that New England libraries are late to adopt the open
reserve system. More and more library users prefer doing it themselves. After a
discussion, the consensus from Trustees was to move ahead.
New Business: Dawn McKenna recently received an Adams grant to promote
cultural tourism in Lexington. She is asking the library to be a participant or a
supporter. After a discussion, the consensus is that the Trustees agree to be a
supporter of the grant.
Old Business:
Directors Search Update: Kathy related that she has received 20 applicants to
date, spanning a considerable spectrum. She is happy to report that there are
several serious contenders. Helen Cohen offered her good wishes in the
process.
PBC Appointee Peter Kelley has agreed to be the library's representative on the
Public Building Committee.
Meeting Adjourn: Deb Mauger made a motion to adjourn the meeting. Helen
Cohen seconded the motion. Meeting adjourned at 6:00 PM