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Home My WebLink About2013-11-06-TCC-min Minutes TownCelebrationsCommittee November6,2013 TrainingRoom,201BedfordStreet Memberspresent SuzieBarry,Chair;DickCrogan,coViceChair;BobTracey,CoViceChair;LindaDixon,CarolFlynn, MaryGillespie,PaulJenkins,BarbaraManfredi,RichMcDonough,JulieMiller,WayneMiller,BillMix, HenryMurphy,SandyPodgorski,CharliePrice,DaveTaylor Membersnotpresent CeriseJalelian,SondraLucente,TanyaMorrisett Business Thechairdeclaredthataquorumwaspresent. Threeprospectivemembersattendedthemeetingandwereintroduced:KarenMahoney,Kim Coburn,andDorothyTutko ThechairannouncedthattheBoardofSelectmenrecentlyappointedCarolFlynn,CeriseJalelian, RichardMcDonough,andTanyaMorrisettasnewmemberstotheCelebrationsCommittee.The committeewelcomedCarolandRich,whowereinattendance. ThecommitteeapprovedtheminutesofthemeetingsofOctober16andOctober30,2013with minorchanges. Meetingtimeforthe201314seasonwillcontinuetobe7:00p.m. JanuaryMay2014MeetingSchedule ThecommitteewillmeetonWedne sdayeveningsat7:00p.m.inthesecondfloortrainingroomofthe SamuelHadleyBuilding,201BedfordStreet,onthefollowingdates: JanuaryFebruaryMarchAprilMay 812527 222612921 191626 3 2618 1 21 2 ifneededPatriotsDayMemorialDay30 123 NewMemberRecruitment LindareportedthattheNewMemberOpenHouseattracted11prospectivemembersandachievedits goalofcreatingapositiveimpressionandpublicawarenessoftheCelebrationsCommittee.Inaddition tothefourapprovednewmembersandthethreeguestswhoareseriouslyconsideringjoiningthe committee,Lindafeelstherewillbeafewmoreapplicationstofollow.Sheisinprocessofmeetingwith anadditionalfiveprospectsandisfollowingupwithseveralotherswhoattendedtheOpenHouse. VeteransBreakfastReviewandRecap Ticketsales:,¯©®«²¹µ´ȟ¹soldthemosttickets(5060)ofthethreelocationsandBedfordSenior Centertheleast.Eventhough,¯©®«²¹µ´ȟ¹wereunabletogathercontactinformationonticket purchasers,theircentrallocation,familiarname,andavailableparkingstillmakethemanideal ticketvendor. Creatingamailinglist:suggestiontoplaceapileofcardsoneachtablewithspacesforname, address,email,etc.Announcethatallwhowouldliketoreceiveaninvitationtonext¿«§¸ȟ¹ breakfastcanfilloutacardandleaveitbehind. Venue:KeiltyHallisagreatspaceandparkingisampleandaccessible. Accesstospeaker:toassurethateveryonecanseeandhearthespeaker,wecouldmovethe ¹¶«§±«¸ȟ¹podiumtothemidpointalongthesidewalltotherightoftheentrance. Dateandtime:firstweekendinNovemberisideal.Eventoriginallyscheduledwithsocialhour from8:30to9:00butdecidedtostartprogramat8:40assubstantialcrowdhadarrived.Some disagreementthatsocialhourservedanimportantpurposeandshouldnotbecurtailed. Publicity:postcardsmailedtoabout100peoplewhoattendedthe2012breakfast;flyers distributedalloverLexingtonandselectedBedfordlocations;pressreleasessentto theLexington Minuteman,ColonialTimes,LexingtonShopper,LexingtonandBedfordPatch,the BedfordCitizen, andtheLexingtonInterfaithClergyAssociation.LexMediawillbeincludednextyear. Checkinprocedure:workedmuchbetterthisyear.Oneteamoftwocheckedinguestswith tickets;anotherteamhandledwalkins,andathirdteamataseparatetabledidnametags.We preparednametagsinadvanceforthosewhopurchasedticketsattheLexingtonandBedford SeniorCenters.Forthe,¯©®«²¹µ´ȟ¹buyers,wehadtopreparethetagsonthespot.Athird personsteppedintohelpandthatmadeahugedifferenceinkeepinglinesmanageable. Serviceportraits:afterreceivingtheirnametags,veteranswereinvitedtogodirectlytothe podiumfortheircomplimentaryserviceportrait,resultinginmanymorephotosthanlastyear. WhentheMinutemenhonorguardretrievedthecolors,however,theyalsotookalltheservice flags.Wecouldhavephotographedmoreveteranshadtheflagsbeenleftonthepodium. Foodanddrink:Foodwasorderedfor175,butweranoutafterservingthe140seatedguests.The RotaryClubserversandourowncommitteechairwentwithoutbreakfast.Theproblemwasthat portioncontrolwasnotconsistentlyfollowed.Fortunately,therewasmorethanenoughcoffee. Thefoodwasdelicious,ampleandservedwarm. Speaker:Thespeakerspokefortherightlengthoftimeandgaveagoodpresentation. VeteransDay2013 Suziehandedouttheparademarchingorderformandtheprogramfortheindoorceremonyin CaryHall.Thehallwillbeopenfrom8:30a.m.andvolunteersareneededtohelpsetup. The300AnniversaryCommitteehasjustpublishedacommemorativebookandmemberswill th besellingcopiesofthebookinthelobbyofCaryHall. PatriotsDay2014 SuziereportedthattheBattleRoadreenactmentthattakesplaceinMinutemanNationalHistoric ParkontheSaturdayofPatriotsWeekendhasbeencanceled.Areplacementactivityforitstime slothasnotyetbeendetermined. Communications:newmemberTanyaMorrisett,whohasexpertiseinsocialmedia,hasofferedto setupaFacebookpageforthecommitteeandcreateaFacebookcommunicationsplan. Themeetingadjournedat8:50p.m. Respectfullysubmitted, LindaDixon,CoSecretary