HomeMy WebLinkAbout2013-11-18-ARTS-min
Lexington Council for the Arts
Minutes November 18, 2013
Parker Room, Lexington Town Hall
Present: Zoe Perry Wood, chair; Emily Passman; Victoria Campos, secretary; Jean Hart;
and Cristina Burwell; Regie O’Hare Gibson; Lynne Klemmer; Diana South.; Jessie
Steigerwald. Absent: Cheryl Meadow, Leslie Masson Minutes taken by: Jessie
Steigerwald
Zoe called the meeting to order at 7:27 pm.
Topics discussed:
October minutes
Emily Passman moved approval of Oct. minutes, Victoria Campos seconded.
After brief discussion, the motion carried by a unanimous vote.
Note: Zoe suggested future minutes could be housed on web on a google account
and she will circulate account information to the group.
Treasurer’s report
Diana South presented updated account information and reviewed items in
question. Diana is working from the state’s template to make sure our accounting
is delivered to the state in the proper format.
Balance ending 6/30/13: $6,348.97
Encumbered from 2013 $2,105.00 \[Grace period Feb. 2014\]
Funds available for grants: $4,622.06.
= balance + interest + balance from local account
+ FY2014 MCC allocation (- 5% for administrative funds)
Admin. Avail. Balance $212.50
FY2014 allocation = $4,250.00 \[From the MCC\]
We have $2,059.65 (“Patron’s Fund”) of our own local money.
Zoe applied for grant on behalf of us – LCO grant – to create gallery space at The
Munroe Center for the Arts, as was discussed at the last meeting. However, there
is problem with accessibility. Zoe talked to Tom Griffiths. Zoe shared the idea
from this group about possibility of installing a chair lift. This cost might be in
range of $100,000. However, after discussion with Tom, it sounds like a
$250,000 cost to solve the problem due to ceiling clearance and other problems,
and Munroe has other priorities at this time, including the driveway and parking
lot.
Discussion about whether we could try to keep the grant, but ask the grant-maker
to let us move the location of gallery to new Community Center if the town
agreed to that idea? Could we get that in place by time CC opens? If next fall,
the group thought it could be possible and should be discussed as there is so little
town space for public art / art displays / gallery space. Agreed to explore further
but that Zoe needs to get back to state within about two weeks. Jessie agreed to
write to Michelle Ciccollo and will copy the group a.s.a.p.
DISCUSSION AROUND GRANT APPLICATIONS:
Our goal for the meeting was to review all grant applications, identify all grants which we
could support, and identify any grants which do not meet the requirements. For example,
if a grant application does not have a venue, or if it proposes using an inaccessible
location, we need to identify these problems as they are reason for denial.
In earlier Treasurer report, we noted groups who had not collected awarded grants. We
agreed to watch this as it is discouraging to award funds to a group, see them go
untouched, and know that we turned someone else down or only offered them partial
funding. We agreed to try new ways to follow-through.
We identified grants where we have questions (yellow highlight), and grants where they
appear to meet our initial criteria (green highlight).The total amount of possible
qualifying grant applications exceeds available funds and we will work through this at
our next meeting.
1 Unlikely (no venue & venue is required for funding)
2 Unlikely (no venue & venue is required for funding)
3 Unlikely (no venue & venue is required for funding)
4 Unlikely (no venue & venue is required for funding)
5 Belmont World Film – party… $200.00 request … Ed Emberly
$5.00 charge $8.00 for talk with Emberlys
We granted them $150 last year –not yet claimed.
6 The Discovery Museums – has applied several years in a row
hasn’t claimed yet – asking $250.00 – Jean will contact them
7 Fife & Drum – 2 uniforms – capital issue – limited by MCC to proportion –
requires match – can be up to 1/3
8 Folk Art Center – requested $500 ($1300) –
9 Fruitlands – centennial free day – requested $300 ($9,000)
Maybe give less?
10 Golden Tricorn Committee – requested $320 ($320)
11 Hastings band concert – Metropolitan Wind –
we have funded before, Thurs. concerts,
requested $400 ($5,630)
12 Historical Society - $500 ($3,500)
13 Korean Cultural Society of Boston - $500 ($1,460)
14 LACS – Mural - $700 ($700)
15 Beading & Polymer Speaker - $250 ($250)
16 Ceramics Guild – State of Clay - $500 ($8,411)
17 Munroe Sat Night - $1250 ($9,250)
18 Denise Doucette - $400 ($600)
19 The Marble Collection - $600 ($90,835)
20 Lex Open Studios - $1000 ($6,725)
21 Contemporary Arts Int - $500 ($16,460)
22 Bach - Andrei Baumann - $500 ($600) – for who? Students? Public school?
Private school?
23 India – Sunanda Sahay - $400 ($4,300)
Meeting adjourned at 9:33 pm.
th
Next Meeting December 9 – 7:00 at Parker Room at Town Office Building.