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HomeMy WebLinkAbout2013-10-03-CMBRD-min TOWNOFLEXINGTON AdhocCaryMemorialBuildingRenovationDesignCommittee (AhCMBRDC) Thursday October 3, 2013 Place and time: Town Office Building, Parker Room (G-15) 7:00 .. PM Members Present: Nancy Shepard, Chair; Fred Johnson, Vice Chair; Linda Roemer, Jeff Leonard, Marsha Baker, Wendall Kalsow, Bill Hurley, Donna Hooper, Gary Lerner and Len Morse-Fortier Liaisons Absent: David Kanter, Capital Expenditure Committee, Hank Manz, Board of Selectmen, Richard Neumier, Liaison to Appropriation Committee Also Present: Don Mills, Mills Whitaker Architects and Pat Goddard, Facilities Recording Secretary: Jean Curran .. The Chair called the meeting to order at 7:10 PM 1.Members Comments: None 2.Don Mills, Mills Whitaker Architects: Regulatory Processes Update Massachusetts Architectural Access Board Continuation (9/26 Hearing) : Mr. Mills shared that the Massachusetts Architectural Access Board (MAAB) approved the following: Serving Counter Projection: MAAB approved cutting back the serving counter; no variance is required as this reduces the projection from 8” to 4”. Existing Accessible Toilet Room at First Floor: MAAB approved proposed modifications to the accessible bathroom on the first floor. Back Stairway Guardrails: The MAAB agreed to retention of the existing guardrails in the back stairway with additional screen guards to be added for fall protection. Mr. Mills also shared that the MAAB wrote a recommendation to the Honorable Board of Elevator Regulations and a public hearing will be held on October 22 for two items related to wheelchair lift (14’ total rise and 84” high cab walls). : Massachusetts Board of Elevator Regulators (10/22 Hearing)The Massachusetts Board of Elevator Regulations (MBER) will be holding a public meeting on October 22 at 1:00 p.m., One Ashburton Place, Boston, MA and will consider AhCMBRDC’s request for variances regarding two items for the wheelchair lift. : 14’-0 Total Rise (12’-0” maximum)Mr. Mills will be requesting a variance for a total rise of 14’-0 at the MBER Meeting on October 22. The regulation states a maximum total rise of 12’-0. 84” High Cab Walls (42” high per code) & Non-Structural Cab Ceiling: Mr. Mills will request a variance from the MBER for 84” high cab wall from the 42” high cab walls described in the code. 3.Interior Finishes: Existing Finishes in the Building Flooring : Mr. Mills explained that there will be no change to the primary space and reviewed the various types of flooring in the building (terrazzo, slate, painted concrete, maple, carpet and VCT flooring.) Mr. Mills showed photographs of the conditions and options for the various flooring throughout the Cary Memorial Building. The balcony level floor is painted concrete and will remain the same. The downstairs and stage flooring is maple and there will be no change to those areas. The terrazzo will remain and where possible be repaired. The slate flooring in the lobby and on the stairs will remain. Mr. Mills also indicated that it would be worth looking under the carpeted areas to see what type of flooring is underneath which may be worth restoring. Walls : Mr. Mills discussed and showed pictures of the various wall coverings within the building such as faux stone trim around the doors, faux granite trim, tile, plaster, wainscoting, and painted brick. Mr. Mills also discussed exposed pipes, steam piping, steam risers and radiators. Mr. Mills recommended removing the radiators and steam heating and installing hot water heating. Mr. Mills then reviewed the battery pack emergency lighting placed on the walls, mechanical and electrical systems and the need to have the electrical engineer review these items. There was discussion regarding adequate lighting, emergency lighting and the emergency generator. Mr. Mills reviewed the code requirement for emergency lighting and shared that everything will be brought up to code and that, where appropriate, new light fixtures will be powered by the emergency generator. Fire extinguishers were discussed and whether it not was cost worthy to try and conceal them in cabinets. Mr. Mills suggested the Committee give three priorities to all the spaces in terms of rating (i) key spaces, (ii) support spaces and (iii) the ones in between in order to review them more closely and be clear on what happens with these spaces. It is important to leave as complete a record as we can so the next group knows what was done and why. Recommended Finishes: Toilet Rooms: Mr. Mills proposed to use ceiling hung toilet partitions so mopping can be done under them. Mr. Mills presented information on six types of toilet partitions that are standard in the industry and recommended phenolic core with integral plastic laminate surfaces. The Committee could pick a laminate that is similar in look to terrazzo or similar features. Mr. Mills did not recommend stainless steel (dents easily), stone (must be floor mounted) or any of the other standard types. The Committee discussed the various options laid out by Mr. Mills and chose to use the phenolic core with plastic laminate surfacing. Wall mounted soap dispensers versus infrared soap dispensers at the sink were discussed by the Committee and Mr. Mills recommended avoiding wall mounted soap dispensers. The Committee discussed whether to go with hand dryers or paper towels. Mr. Mills recommended the Committee use air dryers in the public toilet rooms with paper towel dispensers by the changing tables (and in the unisex toilet rooms). The Committee inquired about the changing tables and whether dual flush toilets were being specified in order to conserve water. The exhaust fans in the men’s and women’s rooms were discussed. EstabrookHall: The fixed seats in Estabrook Hall created holes in the terrazzo flooring but can be repaired if the Committee wishes to do so. Two approaches (i) does the Committee want to retain the Estabrook terrazzo and restore the beauty of the hall, or (ii) patch with concrete and carpet over. There 2 is no maintenance cost for the terrazzo but there will be maintenance for carpet flooring. Mr. Mills recommended keeping and restoring the terrazzo floor and providing resilient flooring on the ramp. The storage room in Estabrook Hall can be a painted concrete. Robbins Room: The Committee should consider keeping the room as is but maybe paint it. There was discussion regarding whether to put up coat hooks or use mobile coat racks, have a coat check and use the room as a meeting room. Ellen Stone, Legion, Civil and Bird Room: No changes and will keep (or replace to match) the finishes that are currently there. Front Stairways: Mr. Mills stated that the carpeting over the treads and risers will be removed in order to restore the underlying slate treads and painted steel risers. Back Stairways: Painted concrete treads and landings, Mr. Mills recommending keeping with no changes. Battin Hall – First Floor, Balcony Level, Stage : Mr. Mills recommended refinishing the maple flooring and providing maple on the thrust stage area to match existing. Green Room : No changes and will refinish the existing finishes that are currently there. MEP Impact: Patching of Floors/Walls/Ceilings and Limited Exposed Items: These items were discussed previously during the meeting as noted. 4.Site Work Front Driveway Parking & Drop-Off: Mr. Mills recommended having a total of four handicap parking spaces in the vicinity of the front entrance. A striped drop off area will also be provided. No curb cut will be needed and handicapped persons will go right up the ramp. The Committee may need to secure a variance in order to avoid . striping on the sidewalk. One accessible van space will be provided adjacent to the ramp landing Drop off area for event only: Mr. Mills and the Committee discussed the possibility of providing two parking spaces in the central section of the driveway instead of designating that area as a drop off area. Portable signs could then be used during events to convert these two spaces into a drop off area. Second option: An option that put the handicap spaces into angles parking instead of parallel parking was discussed and the Committee agreed that parallel parking was more appropriate. 5.Design Development Documents Scheduled Completion October 31: The Design Development drawings will be completed. Construction Cost Estimate Nov. 15: The construction cost estimate will be completed. Review Project Budget Nov. 19: The Project budget will be reviewed at the next meeting. 6.Approve Meeting Minutes August 6, 2013: The August 6, 2013 minutes were delayed and not available for vote. 7.Approve Meeting Minutes September 19, 2013: Linda Roemer requested that the minutes indicate that she took first half of the meeting minutes. Motion to Approve the Meeting Minutes of September 19, 2013, as amended (Leonard, Roemer) The Motion was Approved 10-0. 8.Adjourn: At 9:15 p.m., it was moved and seconded that the meeting adjourn. Vote: 10-0 Materials used at the meeting: Agenda for October 3, 2013, Meeting of the AhCMBRDC AhCMBRDC September 19, 2013 Meeting Minutes 3