HomeMy WebLinkAbout2013-11-18-CCAC-min
TOWNOFLEXINGTON
AdhocCommunityCenterAdvisoryCommittee(AhCCAC)
Minutes
Date: November 18, 2013
Place and time: Cary Memorial Building, Estabrook Hall, 8:00 ..
AM
Members Present: Michelle Ciccolo, Chair; Betty Borghesani; Harry Forsdick; Laura Hussong; Florence
Koplow; Leslie Zales
Members Absent: Mary Ellen Alessandro
Liaisons Present:Staff: Linda Vine, Vice Chair of AhCCAC, Town Manager’s Office; Charlotte Rodgers,
Human Services; Karen Simmons, Recreation; Pat Goddard, Department of Public Facilities; Committees:
Jon Himmel, Chair, Permanent Building Committee; Glenn Parker, Chair, Appropriation Committee;
David Kanter for Beth Masterman, Capital Expenditures Committee (CEC); Jessie Steigerwald, School
Committee
Liaisons Absent (liaisons only attend as-requested and as-available to address relevant agenda items):
Staff: John Mazerall, Police Department; John Wilson, Fire Department; Chris Filadoro, Public Works;
Shawn Newell, Public Facilities; Koren Stembridge, Library; Dorinda Goodman, Information Technology;
Committees: Norm Cohen, Board of Selectmen
Consultant Representatives Present from Steffian Bradley Architects (SBA): Teresa Wilson
Also present: Sheila Butts, staff, Recreation; Nancy Adler, Chair, Council on Aging Board; Joel Adler,
Town Meeting member; Steve Daniels, resident, senior citizen advocate
Recording Secretary: Sara Arnold
The meeting was called to order by Ms. Ciccolo at 8:07 ..
AM
1.Opening Comments
: Ms. Ciccolo commented that this meeting will focus on the material for the
th
November 19 evening meeting. (Note: LexMedia was not present to record the meeting.)
2.Minutes
: Approval of Minutes was postponed because comments received need to be incorporated.
3.Correspondence
: Ms. Ciccolo reported that the Lexington Patch had put the meeting notice for tomorrow
night on line. She encouraged everyone to distribute the notice.
4.SBA draft PowerPoint Presentation for the November 19th Meeting:
Ms. Wilson presented the
PowerPoint slides, which included changes made after the tour. Those present made comments and
suggestions that will result in changed wording, updated capacity numbers in the first floor multi-purpose
area, changes in the coloring used on the floor plans to clarify uses, additional slides to clarify information,
and a different order in which the slides are presented. Issues related to the November 19th presentation
that were of particular concern included:
Historical Background:
The general public does not understand the work that has gone into getting to
this point in the project. Background information will be provided.
Staffing on Each Floor:
The floor plans that are currently being shown as this Committee's preferred
option to pursue do not show an office for staff on the basement level. It was agreed that wording in
the slides and explanations at the meeting will clarify this Committee’s interest in having staff and/or
volunteer visibility on each floor level.
Additional Changes to the Floor Plans:
It will be noted at the meeting that the floor plans being
presented are a test fit for the kinds of spaces that are desired, and as the project moves through the
design development phase, there will be some adjustments and refinements.
Flexibility:
There will be people at the meeting who are looking for specific things; it will be stressed
that the plans are incorporating flexibility so that spaces can be used for different purposes.
Basement Area with Limited Accessibility:
The basement area under the mansion will be identified
as potentially usable, but the current stairs-only access limits the kinds of storage that are practical and
precludes that space being open to the public. An investigation is planned to determine what would
have to be done in order to expand the uses of and access to that space.
Dedicated Senior Space:
This Committee would like to avoid dedicating space to a particular age
group, at least at this time, but some Committee members expressed considerable concern about the
desire of some residents to have dedicated space for senior activities. It was agreed that the slides will
show space dedicated to quiet activities, and Committee members were urged to listen to comments
and ask for clarification when comments relating to this issue are made. Efforts will be made to help
residents move to a better understanding of how the space can be used based on different time-of-day
needs and intergenerational opportunities.
Expansion of Areas for Senior Center Activities:
The presentation will demonstrate that, when
Phase 1 of this project is complete, all of the current Muzzey Senior Center programs will be
accommodated in the Community Center with additional space available for adding/expanding some
activities.
5.Adjourn:
The meeting was adjourned at 10:00 ..
AM
These minutes were approved on December 3, 2013.
Materials used at the meeting:
Public Meeting Agenda, November 18, 2013, AhCCAC
Lexington Community Center AhCCAC Meeting – November 18, 2013; PowerPoint presented by SBA
(draft for November 19, 2013 meeting)
Lexington Patch posting of November 19, 2013 public meeting
Meeting Schedule and Work Plan – Revised for 11-18-13
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