HomeMy WebLinkAbout2013-11-14-CCAC-min �y„ '"°"1''G
TOWN OF LEXINGTON
Ad hoc Community Center Advisory Committee (AhCCAC)
APPo'L I4'
Minutes
Date November 14, 2013
Place and time- 39 Marren Road, future Community Center, 2.00 P.M
Members Present Michelle Ciccolo, Chair Mary Ellen Alessandro Betty Borghesani, Harry Forsdick;
Laura Hussong, Florence Koplow- Leslie Zales
Members Absent none
Liaisons Present Staff Linda Vine,Vice Chair of AhCCAC, Town Manager's Office Charlotte Rodgers,
Human Services, Karen Simmons, Recreation, Pat Goddard,Department of Public Facilities, Committees
Jessie Steigerwald, School Committee Jon Himmel, Chair, Permanent Building Committee David Kanter
for Beth Masterman, Capital Expenditures Committee (CEC)
Liaisons Absent(liaisons only attend as-requested and as-available to address relevant agenda items)
Staff John Mazerall, Police Department; John Wilson, Fire Department; Chns Filadoro, Public Works,
Shawn Newell, Public Facilities, Koren Stembndge,Library Donnda Goodman, Information Technology-
Committees
echnologyCommittees Norm Cohen, Board of Selectmen, Glenn Parker, Chair, Appropriation Committee
Consultant Representatives Present from Steffian Bradley Architects (SBA) Teresa Wilson, Richard Berry
Also present Sheila Butts, staff, Recreation, Jeanette Rebecchi, staff, Human Services, Kelly Axtell, staff,
Human Services, Barbara DeVeau, staff, Human Services, Bob Pressman, Community Preservation
Committee Elizabeth Pressman, resident; Betsy Zales, resident; Jim Dill, staff, Supreme Council of the
Scottish Rite Masons in the Northern United States of America
Recording Secretary Sara Arnold
Ms Ciccolo started the tour of 39 Marrett Road at 2 15 P.M
1 Tour- Using the preferred renovation option supported by this Committee, Ms. Wilson walked through the
building (which is comprised of the original mansion and an addition) and summarized the currently
identified future uses for each room/area and where walls would be moved or removed. While there wasn't
organized discussion, some of the issues that were noted by those present were
• Windows Natural light is desired for most activities and offices, and it would be advantageous to use
rooms with particularly attractive windows, such as those in the mansion, for public activities rather than
offices There were questions about adding windows in some areas
• Fireplaces There were questions about being able to use the fireplaces that are in the mansion, and it
was suggested that rooms with fireplaces be used for public activities rather than offices.
• Basement under the Manston Ms Wilson pointed out how the floor in this area is several feet higher
than the addition's basement, creating access challenges Without a ramp or lift,using this area is
problematic
• Security. There were concerns about security and questions about how staff will control access and use
of the building
• Office Space There were comments about the size of the offices, and questions about reducing the
amount of space used for offices
• Dedicated Spaces There were questions about dedicating lounging areas, for example, for senior
citizens only Some areas in the mansion could lend themselves to intergenerational lounging areas.
• Door Between Mansion and Addition Adding a door adjacent to the mansion stairs would improve
flow
• Historic Preservation It was noted that identifying the historic components that must be preserved is
critical to the project.
• Phase 2 Addition Ms Wilson identified the area behind the 39 Marren Road building that could be
used for an addition. There could be a gymnasium and/or multi-purpose rooms. An access road was
discussed.
2. Next Steps. Ms Wilson said that the next step is to finalize approximately where staff and activities will
be located and then adjustments and details can be developed.
A meeting has been posted for Monday,November 18"' at 8 00 A.M.
3 Adjourn The tour was completed at 4 00 P.M.
These minutes were approved on December 3, 2013
Materials used at the meeting•
Public Meeting Agenda, November 18, 2013, AhCCAC
Option 3 Floor plans from SBA PowerPoint, Lexington Community Center AhCCAC Meeting November
13, 2013