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Home My WebLink About2013-11-22-CCAC-min �y„ TOWN OF LEXINGTON Ad hoc Community Center Advisory Committee (AhCCAC) APPo'L I4' Minutes Date November 22, 2013 Place and time- Cary Memorial Building, Estabrook Hall, 8.00 A.M Members Present Michelle Ciccolo, Chair Mary Ellen Alessandro Betty Borghesani, Harry Forsdick, Laura Hussong, Leslie Zales Members Absent Florence Koplow Liaisons Present Staff Linda Vine,Vice Chair of AhCCAC, Town Manager's Office Charlotte Rodgers, Human Services, Karen Simmons, Recreation, Pat Goddard,Department of Public Facilities, Committees Jon Himmel, Chair, Permanent Building Committee Glenn Parker, Chair, Appropriation Committee David Kanter for Beth Masterman, Capital Expenditures Committee (CEC) Norm Cohen, Board of Selectmen (BOS) Liaisons Absent(liaisons only attend as-requested and as-available to address relevant agenda items) Staff John Mazerall, Police Department; John Wilson, Fire Department; Chris Filadoro, Public Works, Shawn Newell, Public Facilities, Koren Stembndge, Library Donnda Goodman, Information Technology Committees Jessie Steigerwald, School Committee Steffian Bradley Architects (SBA) Consultant Representatives Teresa Wilson, Joe Sirkovich, Richard Berry Also present Sheila Butts, staff, Recreation, Stew Kennedy,resident; Deb Mauger, Chair, BOS Nancy Adler, Chair, Council on Aging Board, Joel Adler, Town Meeting Member Carol Snell, Friends of the Council on Aging, Jern O'Neill, resident, Cnstma Burwell, Lexington Arts Council, Rita Sagalyn, resident; Lisah Rhodes, Recreation Committee Diane Biglow, Town Meeting Member, Precinct 8 Recording Secretary Sara Arnold The meeting was called to order by Ms Ciccolo at 8 05 A.M. Opening Comments. Committee members introduced themselves (Note LexMedia was not present.) 2. Correspondence Ms Ciccolo reported that she received and has distributed three requests for space in the new Community Center, as follows • An indoor playground, • Wall space and programming space for the arts, • Quiet space for balance, strength and conditioning that could be used for those with special needs, as well as others who need those services, the identified equipment would not require supervision. Ms Ciccolo suggested that these requests be explored by small groups from the Committee She asked that further discussion of these specific program requests be postponed while the Committee finalizes comments on structural needs for Phase 1 and begins to provide feedback on Phase 2 ideas It was noted that Phase 1 design development is scheduled to begin today Ms Alessandro commented that the Community Center provides an opportunity to embrace the disabled in our community,which she feels has not been adequately addressed in the past. She added that the equipment being requested isn't expensive, and the program could be tried for a year or two to determine the demand. Other Committee members noted that the Committee has sought to avoid dedicating space to a specific activity, and they are reluctant to do so at this time Ms. Wilson said that the biggest issue with accommodating this request involves storage for equipment,which is a global concern that she will be addressing It was noted that the lighting and moldings associated with displaying art are structural issues Ms Wilson said that lighting will be addressed during design development, as will the potential use of display areas, particularly those that are currently available in the building There was a review of the schedule The Committee is scheduled to report to the BOS on December 16, 2013 Design development is scheduled to be completed by January 10, 2014 There was mention of asking the BOS to delay the process to allow the Committee some additional time It was agreed to proceed with the SBA presentation before further discussion of such a request. 3 SBA November 22,2013 PowerPoint Presentation Ms Wilson reviewed the floor plans for Phase 1 It was agreed to flip the billiard room and the multi-purpose room on the first floor to allow space for two billiard tables There was a review of rooms that need sinks, including the wellness area. The use of some rooms on the second floor of the mansion will be changed to ensure confidentiality for private counseling Rooms that are currently identified as meeting rooms will be called multi-purpose rooms, they can still be used for meetings. Ms Wilson reviewed the public's requests from the November 19"'meeting and identified how each is being addressed. ACTION ITEM. Ms Zales will begin to identify ways to incorporate teen input relating to teen program needs that may be addressed in Phase 2 Mr Sirkovich introduced Phase 2 block diagrams illustrating where a full size gym, a large capacity multipurpose room, a half gym, or a combination of such facilities might be located on the property There were preliminary comments about parking, a second access road, and a perimeter road. It was suggested that SBA present some alternative locations for the facilities and how those options affect trees in the area. It was also requested that some broad cost estimates for the different options be provided to help the Committee understand the financial impact of what they might recommend to the BOS for Phase 2 4 Finalizing Phase 1 Structural Input for Design Development. There was a motion,which was seconded, to release Phase 1 to the design development stage The motion passed. VOTE 5-0 (Note Ms Alessandro had to leave the meeting just before this vote was taken.) 5. Next Meeting. It was decided to hold a meeting on Tuesday, December 3rd at 1 00 P.M to finalize Phase 1 programming issues and to identify the preferred programming for Phase 2 Ms Ciccolo noted that the major physical space-drivers for Phase 2 are a gym or half gym, a large multi-purpose room, a commercial kitchen, and lockers and showers. 6. Adjourn The meeting was adjourned at 9.45 A.M. These minutes were approved on December 3, 2013 Materials used at the meeting. Public Meeting Agenda, November 22, 2013, AhCCAC Lexington Community Center AhCCAC Public Meeting November 22, 2013, PowerPoint prepared by SBA Programming Ideas Compilation,prepared by Ms Hussong, Ms Borghesani, and Ms Koplow for November 22, 2013 meeting Email from Shuangmei Xu requesting an indoor playground, November 19, 2013 Lexington Community Center Balance Strength and Conditioning Room Proposal from Cynthia Reed, November 2013 Lexington Council on the Arts Proposal, submitted by Jessie Steigerwald on November 22, 2013