HomeMy WebLinkAbout2013-11-22-CCAC-min
TOWNOFLEXINGTON
AdhocCommunityCenterAdvisoryCommittee(AhCCAC)
Minutes
Date: November 22, 2013
Place and time: Cary Memorial Building, Estabrook Hall, 8:00 ..
AM
Members Present: Michelle Ciccolo, Chair; Mary Ellen Alessandro; Betty Borghesani; Harry Forsdick; Laura
Hussong; Leslie Zales
Members Absent: Florence Koplow
Liaisons Present:Staff: Linda Vine, Vice Chair of AhCCAC, Town Manager’s Office; Charlotte Rodgers,
Human Services; Karen Simmons, Recreation; Pat Goddard, Department of Public Facilities; Committees: Jon
Himmel, Chair, Permanent Building Committee; Glenn Parker, Chair, Appropriation Committee; David
Kanter for Beth Masterman, Capital Expenditures Committee (CEC); Norm Cohen, Board of Selectmen
(BOS)
Liaisons Absent (liaisons only attend as-requested and as-available to address relevant agenda items):Staff:
John Mazerall, Police Department; John Wilson, Fire Department; Chris Filadoro, Public Works; Shawn
Newell, Public Facilities; Koren Stembridge, Library; Dorinda Goodman, Information Technology;
Committees: Jessie Steigerwald, School Committee
Steffian Bradley Architects (SBA) Consultant Representatives: Teresa Wilson, Joe Sirkovich, Richard Berry
Also present: Sheila Butts, staff, Recreation; Stew Kennedy, resident; Deb Mauger, Chair, BOS; Nancy Adler,
Chair, Council on Aging Board; Joel Adler, Town Meeting Member; Carol Snell, Friends of the Council on
Aging; Jerri O’Neill, resident, Cristina Burwell, Lexington Arts Council; Rita Sagalyn, resident; Lisah Rhodes,
Recreation Committee; Diane Biglow, Town Meeting Member, Precinct 8
Recording Secretary: Sara Arnold
The meeting was called to order by Ms. Ciccolo at 8:05 ..
AM
1.Opening Comments
: Committee members introduced themselves. (Note: LexMedia was not present.)
2.Correspondence
: Ms. Ciccolo reported that she received and has distributed three requests for space in the
new Community Center, as follows:
An indoor playground;
Wall space and programming space for the arts;
Quiet space for balance, strength and conditioning that could be used for those with special needs, as
well as others who need those services; the identified equipment would not require supervision.
Ms. Ciccolo suggested that these requests be explored by small groups from the Committee. She asked that
further discussion of these specific program requests be postponed while the Committee finalizes comments on
structural needs for Phase 1 and begins to provide feedback on Phase 2 ideas. It was noted that Phase 1 design
development is scheduled to begin today.
Ms. Alessandro commented that the Community Center provides an opportunity to embrace the disabled in our
community, which she feels has not been adequately addressed in the past. She added that the equipment
being requested isn’t expensive, and the program could be tried for a year or two to determine the demand.
Other Committee members noted that the Committee has sought to avoid dedicating space to a specific
activity, and they are reluctant to do so at this time. Ms. Wilson said that the biggest issue with
accommodating this request involves storage for equipment, which is a global concern that she will be
addressing.
It was noted that the lighting and moldings associated with displaying art are structural issues. Ms. Wilson
said that lighting will be addressed during design development, as will the potential use of display areas,
particularly those that are currently available in the building.
There was a review of the schedule. The Committee is scheduled to report to the BOS on December 16, 2013.
Design development is scheduled to be completed by January 10, 2014. There was mention of asking the BOS
to delay the process to allow the Committee some additional time. It was agreed to proceed with the SBA
presentation before further discussion of such a request.
3.SBA November 22, 2013 PowerPoint Presentation:
Ms. Wilson reviewed the floor plans for Phase 1. It
was agreed to flip the billiard room and the multi-purpose room on the first floor to allow space for two
billiard tables. There was a review of rooms that need sinks, including the wellness area. The use of some
rooms on the second floor of the mansion will be changed to ensure confidentiality for private counseling.
Rooms that are currently identified as meeting rooms will be called multi-purpose rooms; they can still be used
for meetings.
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Ms. Wilson reviewed the public’s requests from the November 19 meeting and identified how each is being
addressed.
ACTION ITEM: Ms. Zales will begin to identify ways to incorporate teen input relating to teen program
needs that may be addressed in Phase 2.
Mr. Sirkovich introduced Phase 2 block diagrams illustrating where a full size gym, a large capacity
multipurpose room, a half gym, or a combination of such facilities might be located on the property. There
were preliminary comments about parking, a second access road, and a perimeter road. It was suggested that
SBA present some alternative locations for the facilities and how those options affect trees in the area. It was
also requested that some broad cost estimates for the different options be provided to help the Committee
understand the financial impact of what they might recommend to the BOS for Phase 2.
4.Finalizing Phase 1 Structural Input for Design Development:
There was a motion, which was seconded, to
release Phase 1 to the design development stage. The motion passed. VOTE: 5-0 (Note: Ms. Alessandro
had to leave the meeting just before this vote was taken.)
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5.Next Meeting:
It was decided to hold a meeting on Tuesday, December 3 at 1:00 .. to finalize Phase 1
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programming issues and to identify the preferred programming for Phase 2. Ms. Ciccolo noted that the major
physical space-drivers for Phase 2 are a gym or half gym, a large multi-purpose room, a commercial kitchen,
and lockers and showers.
6.Adjourn:
The meeting was adjourned at 9:45 ..
AM
These minutes were approved on December 3, 2013.
Materials used at the meeting:
Public Meeting Agenda, November 22, 2013, AhCCAC
Lexington Community Center AhCCAC Public Meeting – November 22, 2013; PowerPoint prepared by SBA
Programming Ideas Compilation, prepared by Ms. Hussong, Ms. Borghesani, and Ms. Koplow for November
22, 2013 meeting
Email from Shuangmei Xu requesting an indoor playground, November 19, 2013
Lexington Community Center—Balance Strength and Conditioning Room Proposal from Cynthia Reed,
November 2013
Lexington Council on the Arts Proposal, submitted by Jessie Steigerwald on November 22, 2013
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