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Home My WebLink About2013-10-22-CCAC-min }.5014447 Q - � TOWN OFLEXINGTON 3 Ad hoc Community Center Advisory Committee (AhCCAC) ;' Minutes Ap .Ir Date October 22, 2013 Place and time Cary Memonal Building, Battin Hall, 7 00 P M Members Present Michelle Ciccolo, Chair, Mary Ellen Alessandro, Betty Borghesam,Harry Forsdick, Laura Hussong, Leslie Zales Members Absent Florence Koplow Liaisons Present Linda Vine,Vice chair of AhCCAC, Town Manager's Office, Charlotte Rodgers, staff, Human Services, David Kanter for Beth Masterman, Capital Expenditures Committee, John Wilson, Chief, Fire Department, John Mazerall, Police Department, Karen Simmons, staff, Recreation Department, Koren Stembndge, staff, Library, Jon Himmel, Permanent Building Committee Liaisons Absent(liaisons only attend as-requested and as-available to address relevant agenda items) Glenn Parker,Appropnation Committee,Alessandro Alessandnni, School Committee, Chns Filadoro, staff,Public Works, Shawn Newell, staff, Public Facilities, Donnda Goodman, staff, Information Technology,Norm Cohen, Board of Selectmen, Consultant Representatives Present from Steffian Bradley Architects (SBA) Teresa Wilson, Kevin Neumann Also present 60 attendees, in additional to those listed above, signed in, some attendees, including four speakers, did not sign in Recording Secretary Sara Arnold The meeting was called to order by Ms Ciccolo at 7 05 P M 1 Opening Comments After introducing the committee, Ms Ciccolo presented a PowerPoint overview of this Committee's efforts-to-date and the steps that the Town has taken to develop a Community Center at 39 Marrett Road She explained the two phase process that is being pursued on parallel tracks, one to facilitate use of the new facility starting in the fall and the other to address expansion needs that require more time to develop In Phase 1,the Human Services Department and the Recreation Department will move to the new facility after initial renovations are complete She noted that programming needs provide the basis for identifying space needs, and the Committee is interested in what Lexington residents perceive as needs that might be addressed at the new facility in the long term Ms Wilson provided a pictorial tour of the mansion,built in 1905 and the addition,built in 2000, located at 39 Marrett Road She encouraged residents to share how they would like to see the facility used 2 Audience participation The following 21 people, representing a vanety of entities and interests, spoke at the meeting, shanng their ideas for programs and issues for consideration Bran Khosraviani Resident Cense Jalelian Board Member, Lextended Day After-School Program Victona Campos Lexington Council on the Arts Michael Alexander Resident Lindsay Wedell LexFun Charles Hudson Boy Scouts Cynthia Reed Special needs advocate Rosemary Levy Piano teacher Danny Watt Resident Ed Ganshirt Resident Jack Fucci Resident&Executive Director of Waltham YMCA Glona Bloom Town Meeting Member Lon Deliso Lexington Farmers Market Unidentified resident Lexington Farmers Market and LexFun Marty Wilner Resident Jerre O'Neill Senior citizen advocate Lisa Muir Resident Ephraim Weiss Resident Mickey Khazam Fnends of the Council on Aging Jane Trudeau Fnends of the Council on Aging Jennifer Yaar Special Education Planning Advisory Council, Special Education Parent Teachers Association A statement from Sue Sheffes,who was unable to attend,was read aloud A summary of the general suggestions from the audience is provided below • ensunng the building is environmentally sustainable, includes changing tables and bathrooms that accommodate preschoolers, incorporates state-of-the-art technology, allows flexibility, and can handle large events, • ensunng the senior center has adequate space in the facility for a range of programs, including dancing,bndge,tai chi, life learning events,the Fix-It Shop,its Window Pane store, and its library, • providing space for LexFun,potential Farmers Market programs,the arts, including music, and the Boy Scouts, • providing space and resources for residents with special needs, and • providing programs that are intergenerational There was concern expressed about the Town moving offices to the new facility,which will usurp some of the space for programs Ms Ciccolo noted that the facility needs to be staffed to run the programs There were questions about the future use of space that will be vacated by the Human Services and Recreation Departments when they move to Marrett Road Ms Ciccolo noted that this is not included in this Committee's charge but the Selectmen will be addressing the issue Ms Ciccolo expressed her appreciation for everyone's attendance and input If there are further comments they can be emailed to her via the Town Manager's office 3. Adjourn. The meeting was adjourned at 9 00 P M These minutes were approved on November 8, 2013 Materials used at the meeting• ➢ Public Meeting Agenda, October 22, 2013,AhCCAC ➢ Lexington Community Center,AhCCAC Public Meeting—October 22, 2013, PowerPoint Presentation ➢ Statement from Sue Sheffes that was read at the meeting 2