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Home My WebLink About2013-08-28-REC-min (includes attachments)`b us Mot? o� 1775 1 c ti A ' D APRILI9W" �£X1NG Frederick DeAngelis, Chairman Wendy Rudner Sandra Shaw Howard Vogel, Vice Chairman Lisah Rhodes Tel: (781) 862 - 0500 x262 Fax: (781) 861 -2747 Recreation Committee Minutes of Meeting of August 28, 2013 A meeting of the Recreation Committee was held on Wednesday, August 28, 2013 at 7:00 p.m, in the Recreation Office at the Town Office Building. Members Present: Rick DeAngelis, Lisah Rhodes, Wendy Rudner, Sandra Shaw, and Howie Vogel Members Absent: None Staff Present: Karen Simmons, Director of Recreation, Chris Filadoro, DPW Superintendent of Public Grounds, and Peter Coleman, Recreation Supervisor Others Present: Hank Manz, Board of Selectmen Liaison and Wendy Manz, Capital Expenditures Committee Liaison, and Eileen Entin, ACROSS Lexington 1. Citizens and Other Boards: none 2. Meeting minutes from June 19 2013, July 17 2013, & July 29 ", 2013 Wendy Rudner moved and Lisah Rhodes seconded acceptance of the Recreation Committee Minutes from June 19, 2013, July 17, 2013, and July 29, 2013. The Recreation Committee voted 5 -0 to approve the motion and accept the meeting minutes as presented. 3. Liaison Reports Lincoln Park Subcommittee • Wendy Rudner distributed notes from the Lincoln Park Subcommittee meetings that were held on June 26, 2013 and July 24, 2013. Karen Simmons reminded the Recreation Committee that she is working with Wes Wirth and the Town Webmaster to create a webpage for the Lincoln Park Subcommittee. The LPSC will provide information for the webpage and the Recreation Department staff will post the information on the webpage. • Hanle Manz reported that funding is still needed before the restroom project at Lincoln Park can be completed. 4. ACROSS Lexington Eileen Entin gave a presentation on the proposed second Accessing Conservation land, Recreation areas, Open space, Schools, and Streets in Lexington (ACROSS Lexington) route, which is part of the Greenways Corridor Committee. The pilot route was completed in October 2012. This 5 '/z mile route is located in the northern part of Lexington and includes such areas as the Minuteman Bikeway, Lower Vine Brook, Willard's Woods, the Diamond Middle School, and Town of Lexington Recreation Committee 1625 MASSACHUSETTS AVENUE • LEXINGTON, MASSACHUSETTS 02420 Parker Meadow. The proposed second route would be 4 '/2 miles in length and include such areas as Depot Square, the Center Recreation Complex, Lincoln Park, Bridge School, the Old Reservoir, the Clarke Middle School, and Upper Vine Brook. During the presentation, Ms. Entin requested authorization and permission to install new ACROSS Lexington signs on the proposed route. Howie Vogel made the motion the motion that "the Recreation Committee approves the ACROSS Lexington proposal for signs to be installed on the second route upon approval by the Director of Recreation and DPW Superintendent of Public Grounds /Tree Warden. Lisah Rhodes seconded this motion and the Recreation Committee voted 5 -0 to approve the motion. 5. Recreation 5 -Year Capital Plan --- FY2015- FY2019 Karen Simmons, Director of Recreation, began the discussion by providing the Recreation Committee with an update on the status of the FY2014 capital projects. The contract for the resurfacing project at the Lincoln Park playground had been awarded and the project should be completed in mid - September. The resurfacing project on the Lincoln #1 synthetic turf field is scheduled to begin the last week of October. The project at the Skate Park is a work in progress and the new equipment should be installed by ,Spring 2014. The annual park improvement is scheduled for Sutherland Park this year and should be completed this fall. Lastly, the dredging of the lower irrigation pond at Pine Meadows is scheduled to be completed in early winter. Ms. Simmons distributed a draft summary dated August 21, 2013 of the proposed Recreation 5- Year Capital Plan for FY2015 — FY2019. Ms. Simmons reviewed the recommended Recreation 5 -year capital plan. The proposed FY2015 capital projects include the resurfacing of the Lincoln 42 synthetic turf field, the annual park improvement designated this year for the multi- purpose field at the Clarke Middle School, removal of and installation of a new playground at Garfield Park, resurfacing the Gallagher and Clarke tennis courts, and purchasing a new aerator and utility vehicle for Pine Meadows. After a brief discussion, Rick DeAngelis moved to approve the Recreation 5 -Year Capital Plan. Sandra Shaw seconded this motion and the Recreation Committee voted 5 -0 to accept the Recreation 5 -Year Capital Plan. Football Field Project Update Chris Filadoro reported that DPW and Recreation Department staff, Stantec representatives, and the contractor recently did a walkthrou.gh at the football field. The grass is coming in well without much compaction. The Town is scheduled to accept the field on Monday, September 9` and there will be a one -year warranty on the field. The first Lexington High School home varsity football game is scheduled for Thursday, September 12 The Recreation Committee briefly discussed the condition of the Center 41 baseball field. The field is better than before the project was completed, as evidenced by the Lexington 300 Old Time Baseball Game that was played at Center #1 during Memorial Day weekend despite a significant amount of rain that week. With that being said, the field does have compaction issues, which can be attributed to the weather during construction. Mr. Filadoro is in the process of creating a maintenance program for Center #1 /Center #2. 7. Recreation Report Karen Simmons reported on the following: • There have been some excessive wear spots on the Center Track that have required a new coat and binding. The track was resurfaced last fall and is under warranty for one more year. Todd Cataldo will be on the agenda for the September meeting. A private group is looking to install lighting at one of the Little League fields in town. 2 Edits and changes are being made to the strategic plan based on the feedback received from the Town Manager. The goal is to have the strategic plan completed by the end of October. ® The Recreation Department, Human Services Department, and Cary Library recently made presentations to the Community Center Advisory Committee. The architect is scheduled to present its interim plan to the Board of Selectmen on September 23 The current plan is for the Human Services Department and Recreation Department to move into the community center in early 2014. S. Barks Report Chris Filadoro, Superintendent of Public Grounds, reported the following: • Some work on the multi - purpose field at Clarke, including topdressing some low areas, was completed last week to make the field more playable for the upcoming fail season. • Fibar was added to the playground at Kinneens Park. The next playground to receive fibar is Rindge Park. The park improvement project at Sutherland Park will go out to bid in September and be completed in late October /early November. The field layouts for the fall season have been completed. The outfield fence between Center #1 /Center #2 has been taken. down. New Business Howie Vogel informed the Recreation Committee that he will be moving out of Lexington at the end of the year and will be resigning from the Recreation Committee in December. The next meeting of the Recreation Committee will take place on Wednesday, September 18 at 7:00 p.m. in the Town Office Building Parker Room. The August 28, 2013 meeting adjourned at 8:45 p.m. The following documents /exhibits distributed or discussed at the meeting are attached: • Lincoln Park Subcommittee Meeting Notes • ACROSS Lexington Presentation • FY2015- FY2019 Recreation 5 -Year Capital Plan Respectfully Submitted, Peter Coleman Recreation Supervisor Signage Plan Recreation Area ax August 2r 2013 Proposed 2nd ACROSS Lexington Route Presentation for: Recreation Committee by: Greenway Corridors Committee Rick Abrams &Eileen Entin Tuesday, August 26, 13 J r Summarize ACROSS Lexington to -date Ot Show some example signage at Diamond 4, Present new (2nd) route Review signage plan and locations Request permission for October installation G Tuesday, August 20, 13 2 Prot Route- Complete Oct 2012 ACROSS LEXINGTON YVIti W.ALRa55L£ %I MGT9NARG Accessing Conservation land, Recreation areas, Open space, Schools and Streets PILOT ROUTE - 5.5 MILES Route divided into 0.5 mile (70 minute) increments ACROSS Lexington will be a network of well- marketl routes that will link many parks of the Lex nglon only. Eventually nearly 40.miles of routes Will he created. T provide feedback or for more information, visit: www.acrosslexinciton.oro Legend ACROSS Lexington Pilot Route Minuteman Commuter Bikeway Trail on conservation land -- Trail on other land Street School Building Open Space Lexington - Conservation Lexington - RecreationlSchool Lexington - Other Municipal Pot, pw.ded by Ire orrisn or ceog'UN, and Envaenm -rl-I Infom nrn 154 ❑rzT nlIi V., nr rd� -nse lls c�IMd 6111ce ofo n c ' i Afeirsan] the Iconul LeMngton. The Inrormalmn is —w p -I -,(- es a rkasonnbly o l thld fiorrl Thell renoe, but is non inlena ed E rep: esanl auNolitatll'e local'�on. The Town A Lercingtrzn shall not ho he -Id res�rznsihle ter the accuracy or rrv5hsk of these tlafa. ,yF F� e I ti KINRFN C „�W ILL4R PARK u r �i'. nnrvcar �cw s �aa• �� J � c s � Sro r ^ •ry - HILLO - r !' !!r'''�� '! I I Mlles ts.000 An Oil iative of the Lexington Greenways Corridor CcmmilIee Tuesday, August 20, 13 3 t a PAKX �2 .�1 t r y ti PIF.APOW' a� Y A .. ` , f 0RrIRYIM o,l VIN 6 G FPN Ems` � eILFR'f �9 � c s � Sro r ^ •ry - HILLO - r !' !!r'''�� '! I I Mlles ts.000 An Oil iative of the Lexington Greenways Corridor CcmmilIee Tuesday, August 20, 13 3 Slight Change in Signage New version- w /routes Current version- no routes L E X I N G T O N A B.. I N G T 0 N route(s) www.ACROSSLEXINGTON.ORG www.acrosslexington.org Revision- same width, 1 inch taller to fit route letters. URL larger too. weatherproof vinyl letters Tuesday, August 20, 13 4 Proposed 2nd ACROSS Lexington Route �� Ave Tv Munroe C enter Id Cemetery ti V LEXINGTON Lincoln rk r A The 01c A r,ax�e� Rd Tuesday, August 20, 13 Upper Vine bra tz�' moe IP I Franklin Fiplrf - M 5 Signage examples using existing infrastructure Tuesday, August 20, 13 6 -gal .'. - Signage examples using new posts Tuesday, August 20, 13 7 irk Drive Center creation Complex: Logo Logo on wooden rail Tuesday, August 20, 13 8 v Vorthen Road from Center baseball field °E Install post with logo Install post with logo (see below) Tuesday, August 20, 13 Install post with logo 0 Park Entrance irthen Load =l i s t Tuesday, August 20, 13 10 e '+�� °"�►.— icy."' _. .. .. Path at Lincoln Park Install post with loge Use existing post or install new one nearby Tuesday, August 20, 13 11 Path at Lincoln Park Use existing post Logo on tree Tuesday, August 20, 13 12 Lincoln path approaching Middleby road on way to Bridge School logo I P L 4 I I I Install post with logo Tuesday, August 20, 13 13 ching the old Res Install post with logo logo on fence - Tuesday, August 20, 13 14 1 ping along the beach .de of the old Ides j logo on fence Tuesday, August 23, 13 15 Tuesday, August 20, 13 16 approaching Clarke nis Courts at Clarke Install post with logo or use existing stainless steel box .4 Tuesday, August 20, 13 17 I Install post with logo Tuesday, August 20, 13 18 i bridge at Clarke ;o on tree [nstall post with logo Logo on post Tuesday, August 20, 13 19 1, /atIr3 Lincoln Park Sub - committee — Minutes June 6, 2013 Committee present — David Williams, Chairman, Bob Pressman, Lynne Wilson Also present -- Vanessa Tropeano and Miles Connors, Parterre, Wesley Wirth, Landscape Architect, Wendy Rudner, Recreation David Williams opened the meeting at 4:35 pm. The minutes of the May 16, 2013, were approved as written. Vanessa reported that weed whacking was needed along the path. Along the boardwalk cardinal flower and joe pye weed have been planted. Bob Barnard was weeding last week, and she will ask him to do the weed whacking on the first sunny day. She has talked to him about the cost for widening of the Worthen Road section of the path but has not heard back. She said that roti has pruned the diseased cherry trees which should extend their life. The dead swamp oak at the bike path entrance will be removed. She also reported that additional anemones and May apples will be planted in two weeks. Bathrooms — David Williams, in the absence of Brian Kelley, reported that there was no new information, but work was continuing. Conservation — Miles Connors and Brian Kelley went to Conservation two weeks ago regarding invasive plant management. Conservation asked for a site visit which occurred Saturday, June 1 and lasted three hours. Miles, Brian and Wesley were present. On Tuesday, June 4, Conservation gave their approval for the management plan for a period of one year. They are very interested in the control of cardamine impatiens which we have been hand pulling and of phragmites. Poison Ivy — Vanessa reported that it is emerging around the azalea glade. David Williams will contact the gentleman who has handled control in the past. Granite Forest— Wes will continue to try to get prices. Wes Wirth told the group that he had spoken to Karen Simmons about a website. She will talk to the web designer. He also said that he had spoken to Chris Flladora about the continuing drainage problems at the bike path turn. He will have Bob Barnard bring in some stone, but a permanent solution is needed. Vanessa was happy to tell the group that several walkers had told her that they were impressed with the improvements when she was planting on June 5. There was a question raised about the Town dumping grass clippings. We do not have a compost pile so this is unacceptable. The meeting was adjourned at 5:35 pm. Respectfully submitted, Lynne Wilson Lincoln Park Sub - Committee June 26, 2013 Present: David Williams Lynne Wilson, Nell Walker, Brian Kelley, Robert Pressman, Vanessa Tropeano and Miles Connors /Parterre Garden Services, Wes Wirth, Wirth Associates, Wendy Rudner, liaison Brian /Bathroom update: Write -up in Minuteman newspaper and spoke on LexMedia Talk Show Electrician Scott Carron is excellent More donations - Lexington Fund = $4,000. + $2,000. pending. Still in contact with Little League Costs still needed to be determined for: plumbing, floors /epoxy, partitians Miles: Will contact Mr. Cooper to take care of the poison ivy, as he has done in the past Went to Conservation Committee meeting - reviewed eradication of phragmites , 3 plot plan Recommendations from friend: 25% herbicide needed. Also, repeat cutting is not effective. Cost, mostly of man -hours - 48hrs@ $65. _ $3,100. Do end of July. Wes suggested having the 3 plots smaller for the experiment Discussion: David noted limited costs and later in meeting, suggested putting off all costs until duly. He al; asked Miles if we can wait a year for this project. Miles said yes, but $1300. if do selective stumps. Wes: Will call Karen Simmons re: poor quality of newly installed sign on Worthen Road entrance. Walked with M.Foti re: granite. Matt will give quote. Wes will call McCullough (bathroom guy) for quote, too. Miles asked his Maine contact person, who will also send a quote. Final entranceway signage /more suggestions for the three signs: Spelling change - Hayden Rec. Center to CENTRE Spell out Massachusetts Add Dawn = Kirk Dawn Redwood Grove David will show sign to Don Mahoney Wes added QR code to website. All agreed- list Wirth Associates and Parterre Garden Services on site Wes will clear out messy area/draw plan for spruces at Lincoln St. parking lot and give to Chris Filadoro. Wants to involve boy scouts whenever possible Response to high costs - will improve everything ecologically Vanessa: 6 gater bags put on new dogwoods Waiting for proposal from Bob Barnard regarding Worthen Road and for him to remove collected debris Lynne: Overall costs too high. Do small amounts only. Next meeting on site and then evaluate willow tree leaning on boardwalk, as Nell noted Questioned knotweed removal now? Was told ok not to do it just now Nell: Lynne has brass signs that had been taken down /need to be cleaned up before putting back up Check out Newburyport to see how they just excavated their site Garlic Mustard Day good PR, but volunteers tend to see other invasives to pull and just do so Misc: Bob - Was working on meadow area and direct watering some needed areas June 6 minutes handed out - voted to accept unanimously motion to adjourn unanimous NEXT MEETING - JULY 24, 2013 - Worthen Road @bike path entrance \0-� elAA& J �� Lincoln Park Sub - Committee Meeting July 24, 2013 - at Lincoln Park Present: David Williams, Lynne Wilson, Brian Kelley, Bob Pressman, Vanessa Tropeano and Miles Connors, Parterre Garden Services, Wes Wirth, Wirth Associates, Hank Manz, Selectman, Wendy Rudner, liaison Water run -off problems: At bike path /mounds intersection/Worthen Road: Wes explained how a trench should be built - make trench, collection base, 8" pipe under path At Lincoln Street path: 1 st turn - washout still a problem 2nd turn - Plantings added helped greatly with that water run -off section Vanessa/Miles: Showed improvements: Weed - wacked areas in mounds /opened up some areas, weed - wacked on sides of boardwalk All areas where plantings added Much hand - picked at mounds Meadow cut down nicely At wetland vegetation sign - a couple witch hazels are stressed Bindweed on boardwalk by small field /near pond is taking over Will weed -wack, keep it low Brian suggested doing so early in season,when growth is low, possibly getting a tractor to do this Theresa Lee Memorial: Lynne - Immediate need to open up path to the memorial stone Need direct path to see stone Vanessa /Miles concurred - will do Brian: Went on bathroom tour /progress Upgrade of $3,000. to make lights LED Built for future food stand,if desired Grading around entire area needed - will ask JM McLaughlin Wes noted, need proper pitch for any water to run out Donations: Volunteer -put article on website asking for more funds Received $10,000. funding from little league, several smaller donations coming in Some thank you notes have been written Misc: Loose board on boardwalk - Brian will fix Raised edging on sides of boardwalk are specifically designed for handicapped persons David asked Wendy to find oi)t if the sub - committee would be able to use CPA funds informal notes by Wendy Q_ Rudner 4��, Town of Lexington , / r x� �, Cos 0". *, 0 Q N r � \ S 3 r Z U � w O z Recreation 5- Year Capital Plan FY2 0l S -FY2 0l 9 DRAFT MOg 17 75 Submitted by: Karen Simmons Director of Recreation August 21, 24 l 3 APRIL 19TH /NG1% fk�F!" , 'own of Lexington Department: Recreation FY 2015 -2019 Department Summary of Capital Improvement Projects # Priori Project Name FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Total 278 8 Athletic Facility Lighting $0 $287,552 $0 $0 $483,150 $770,702 280 10 Pine Meadows Improvements $0 $0 $275,000 $0 $75,000 $350,000 1 282 4 Park and Playground Improvements $65,000 $65,000 $65,000 $65,000 $65,000 $325,000 283 7 Town Poo[ Renovation $0 $0 $1,188,308 $0 $0 f $1,188,308 518 2 Park Improvements - Athletic Fields $100,000 $110,000 $75,000 $150,000 $210 ,000 $645,000 519 5 Pine Meadows Equipment $51,000 $55,000 $0 $0 $0 $106,000 530 6 ADA Accessibility Study $0 $60,000 $0 $0 $0 $60,000 532 3 Park Improvements- Hard Court Resurfacing $85,000 $55,000 $55,000 $60,000 $0 $255,000 732 9 Center Track and Field Reconstruction $0 $0 $0 $3,000,000 $0 $3,000,000 848 1 Lincoln Park Field Improvements $570,000 $570,000 $0 $0 $0 $Q $0 $0 $1,140 880 11 Parker Meadow Accessible Trail Construction $0 $0 $0 Department Totals Approval by: $871,000 $1,202,552 $1,658,308 $3,275,000 g ?-'0 �(-- $833,150 $7,840,010 (Department Head Signature 8/20/2013 8:27:48 AM required) Page 1 of 1 : ° 3 Town of Lexington -- FY 2015 -FY 2019 Capital Improvement Projects Lincoln Park Field Im ro vements Project Name: p .,,�,.,.,.�..,.,...._. _..___. Date: 14- Aug -12 Project ID Number: 848 Submitted By: Chris Filadoro Department: Recreation Revision Date: 09- Aug -13 Priority First Yea Submission? ❑ Phone #: 781- 274 -8355 E -mail cfil adoro @lexingtonma. Description of Project: This is a three phase capital improvement program to address safety and playability at Lincoln Park. The Recreation Committee requests $570,000 in FY2015 to replace the synthetic turf field at Lincoln Park #2. The Public Works Department oversees the maintenance of the school and town athletic facilities. The Town of Lexington fields see excessive use and a timely replacement as critical to provide safe and playable fields for user groups and students. Funding to replace the synthetic turf on Field #1 was approved in 2013. It is expected that the work will be completed in November of 2013. Lincoln Park Field #2 synthetic field will be removed, partially recycled, and replaced with a similar carpet and in -fill to provide for a safer and more uniform surface. The drainage will be inspected and repaired if necessary and the subsurface will be laser graded prior to the carpet installation, It also includes rehabilitation of the walkways around the field and replacement edging. In 2003, Linooln Park was renovated to include the installation of 3 synthetic turf fields with a life expectancy 10 years. These fields are coming to the end of their life expectancy and the 10 year warranty has expired. In the high use areas, the fibers that are used to simulate natural grass are beginning to show wear and tear, starting to fall out of the carpet, or be split & broken giving the appearance of a scouring pad. Synthetic field replacement is needed because carpet fibers begin to fail due to the high use. The underlayment and drainage system can be used for two or three turf replacements. In order to minimize downtime and spread out the cost, we are proposing the work be completed in 3 phases. FY2016- $570,000 - Field #fi3 at Lincoln Park renovation wlll include the replacement of the synthetic turf and in -fill materials. Justification /Benefit: The park was reconstructed in 2003 and the new playing fields have been a valuable asset to the community. Safety for all participants is a major concern and improving upon the safety of the fields is the major benefit to all users. The Town of Lexington athletic fields are heavily used by the community and the synthetic turf allows for increased use during most weather conditions without damage to the turf. Impact if not completed: The impact of not approving this request is a continuing deterioration of the synthetic fields which may lead to an unsafe playing surface and game cancellations. The fibers have begun to break down due to extensive use as well as the product is reaching the end of its life expectancy. This will impact the Lexington Public School athletic teams and physical education programs, youth leagues, adult leagues, residents. Timeframe: Replace. FreqL. Develop spedflratlons after Town Meeting approval and perform renovations in the Fall of 2014 to Years Stakeholders: Lexington Residents, Lexington Public Schools, Youth League programs, Adult programs, DPW, Recreation Department Operating Budget Impact: DPW staff hours, equipment and materials costs should be decreased with improved playing conditions. Cost Analysis: Funding Source 0* Levy ❑. CPA a Revolving () State Aid 0 Water 0 Sewer (* Recreation 0 Private (-) Other 8120/2013 8:28:12 AM T own of Lexington - FY 2015 -FY 2019 Capital Improvement Projects Project Name Lincoln Park Field Impro -� � Date' 14- Aug -12 Project ID Number: 848 — Revision Date: 09- Aug -13 Submitted By: Chris Filadoro Department: Recreation Priority 1 First Y ear Su bmission? ❑ Phone #: 781 -274 -8355 E -mail cfiladoro @lexingtonma.gov Capital Funding Request 648 2015 2016 2017 2018 2019 Totals Site Acquisition DeslgnfEngineer Construction Equipment $a $6 l $6 - $Q- -- -$o $45,OOD $45,000 $0 F $0 $0 �� 1 � -ice $0 $90,000 $500 __ $500,040 $0 $p $0 $1,000,000 $F $0 Contingency $25,000 $25,060 $0 $0 i $0 $50,000 Totals $570,000 $578,000 $0 $0 -- – $o I $1,140,000 jCPAAmt. $150,000 1 $150,000 $0 $ $0 Recurring Cost $0.00 Mafntenance Cycle 0 Years CPA Purpose Q Open Space O Recreation O Historic Q Housing Basis of Cost Projection: Cost projection is based on an updated proposal from architect. The CPA funding request is for design, engineering, drainage/subsurface work and the path around the field. The synthetic turf and it ill is rot part of the CPA request. 3120/2013 8:23:12 AM Town of Lexington -FY 2015 -FY 2019 Capital Improvement Projects Project Name Park Improvements -Athletic Fields .. .� �._. Date: 15-Sep -06 Project ID Number. 1 51 - _ Revision Date: 15- Aug -13 Submitted By: Chris Filadoro Department: Recreation Priority _? First Year Submission? 0 P #: 7 81- 274 -8355 E-mail cfila @lexingtonma.gov Description of Proiect: This is an ongoing multi -year capital program to address safety and playabiiity concerns and to provide adequate & safe field conditions for neighborhood families, recreation, and school programs. The FY2015 budget request is for $100,000 to renovate the multipurpose field at Clarke. The last renovation on this field was in 2000. The Public Works Department oversees the maintenance of the school and town athletic facilities. The Town of Lexington athletic fields see excessive use and timely renovations and replacement are critical to provide safe and playable fields for all user groups. The Clarke Multipurpose field will be laser graded and will be crowned for proper drainage. The project will also include site amenities such as signage, trash barrels and benches. Proposed future renovations will include turf, drainage, irrigation ( where applicable) , and site amenities ( benches, backstops, etc.) FY2016 - $110,000- Adams Soccer field renovation will include turf, drainage, irrigation ( where applicable) , and site amenities. FY2017- $75,000- Lincoln Park Softball Field renovation will include turf, drainage, irrigation and replacing the backstop. FY2018 - $150,000 New in- ground irrigation systems at the Hastings, Bowman and Franklin. FY2019 - $210,000 - Harrington Baseball and Softball Fields and Computerized Irrigation Controls for all in- ground systems. Justification /Benefit: Safety for all participants is the major concern and improving upon the safety of the fields is the major benefit to all users. The Town of Lexington athletic fields are constantly used by recreation, school, youth, and adult groups. They are in need of major repairs that cannot be completed within the operating budget. There are safety issues with faulty backstops, uneven turf, uneven infield areas and drainage. The benefit would be to renovate the fields to a condition where they will be safe, playable, and more easily maintained. Impact if not completed: The impact of not approving this request is a continuing deterioration of the fields which may lead to injuries and cancellation of games. This will impact the School teams, youth leagues, adult leagues, and Recreation programs and affect the quality of life in Lexington. Timeframe: Replace. Freo: Develop specifications after Town Meeting approval and perform renovations beginning July 2014. 10 Years Stakeholders: Residents, non residents, School programs, Youth League programs, Adult programs, DPW, Recreation Department Operating Budget Impact: DPW and Recreation staff hours, equipment and materials costs should decrease with improved field conditions that will require routine maintenance and not emergency repairs. Cast Analysis: Funding Source: 0 Levy * CPA 0 Revolving 0 State Aid 0 Water 0 Sewer 0 Recreation 0 Private 0 Other Capital Funding Request 518 Site Acquisition Design /Engineer Construction Equipment Contingency Totals CPA Amt. Req. 2015 $0 $10,000 $85,000 $3,000 $2,000 $100,000 $100,000 ►111 $0 $10,000 $95,000 $3,000 $2, a6o $110,000 $110, 000 2017 2018 $4 $o $10,0 $0 - $60,000 $145,046 $2,400 $0 - $3,000 $5,000 I $75,000 ! $150,000 i $75,004 1 $145,000 2019 Totals $4 $o $10,000 F 40,000 $140,000 2S ,QQ4 $55,000 $63,000 $5,000 $17,000 $210,000 $210,000 $645,000 Recurring Cost $0.00 Maintenance Cycle 1 Years _ CPA Purpose C) Open Space O Recreation 0 Historic 0 Housing 8/20/2013 8:28:11 AM L A N $< k 1 LAN r, t Town of Lexington - FY 2015 -FY 2019 Capital Improvement Projects Recreation First Year Submission? ❑ Phone #: 781 -274 - 8355 E -mail cfilad @lexingtonma Project Name' Park Improvements - Athletic Fields Project TD Number: 518 Submitted By: Chris Filadoro _ Department: Basis of Cost Projection: Cost projections are based on similar past projects and information from vendors and architects. Date: 15- Sep -06 Revision Date: 15- Au -13 Priority 2 8/2012013 8:28:11 AM Town of Lexington 1 Capita - FY 2015 -FY 2019 Ca itaI hu oventent Projects Park Im rovements Hard Court Resurfa Project Name: A - _ 9 _...__ _ _ Date: 13 - Au g - 07 Project ID Number: 53 Revision Date: 09- Aug -13 Submitted B y: Karen Simmons /Chris Filado Department: Recreation --- ,Priority 3 First Year SubmiSSion? ❑ Pbone #' 781 - 862 - 0500 E- mail ksimmons @iexingtonm Description of project: The Recreation Committee requests funds to institute and carry out a hard court resurfacing program. The program includes resurfacing, painting and striping the hard court surfaces at Recreation facilities. These facilities include neighborhood Basketball Courts, Center Track and Tennis Courts at the Center Complex, Clarke Middle School and Valley. The FY 2015 request of $85,000 is to resurface, paint and restripe the Gallagher Tennis Courts and the Clarke Middle School Tennis Courts. It will also replace some tennis equipment such as nets, posts and center anchors. Future projects: FY2016- $55,000 - Sutherland Park and Marvin Park basketball courts which will need resurfacing and new backboards /poles. FY2017- $55,D00 - Rindge Park and Kinneens Park basketball courts which will need resurfacing and new backboardslpeles. FY2018- $60,000 - Adams Park- resurface, paint and restripe the Adams Tennis Courts and the Adams Basketball court, including new backboards and poles. Justification/ Benefit: Over the past 18 years, the Town has supported and invested in an upgrading of the town's recreation infrastructure. The hard court resurfacing program is a program for hard surface athletic facilities which include basketball, tennis, track and the skatepark. The program will include resurfacing and painting the hard court surfaces and installing new posts, backboards, nets and rims at Recreation facilities. It is important to maintain these valuable assets in the community to ensure their usability and the safety of the users. The Town has spent a great deal of money to improve the Town's recreation infrastructure and it is important to maintain the resources. Impact if not completed: The impact of not approving the request is a deterioration of the athletic facilities and unsafe conditions for the community. In addition, the Massachusetts Interscholastic Athletic Association (MIAN could deem the Gallagher tennis courts as unplayable. This would require the Lexington Public Schools athletic program to move matches away. Timeframe: Replace. Freq: 2015 10 Years Stakeholders: School Department, DPW, Recreation and the community at large Operating Budget Impact: Failure to maintain the infrastructure will result in higher repair costs and /or complete reconstruction. Cost Analysis: Funding Source 0 Levy (J CPA 0 Revolving 0 State Aid 0 Water O Sewer O Recreation C) Private Q Other Capital Funding Request 532 2015 2016 Site Acquisition $p $0 DesignfEngineer $5,000 $2,000 Construction $72,000 $45,000 Equipment $6,000 ! $7,000 Contingency -- $2,000 $1,000 _ . _ _ ..... Totals ........ $85,000 I ..- $55,000 /CPA Amt. Req. $85,OD0 $55,000 $0 $5,000 2017 2018 2019 Totals $z,DOD �z,a00 j $D $11,000 $45,000 $50,000 - $0 $212,000 $7,000 $7,000 30 $27,000 $1,000 -- $1,000 $0 $5,000 $55,000 $60,000 $0 $55,0 $60,QDD $D $255,000 Recurring Cost on nn Maintenance Cycle 5 Years CPA Purpose [� Open Space Recreation Q Historic 0 Housing 8/20/2013 8:28:11 AM TOWn of Lexington - FY 2015-FY 2019 Capital Improvement Projects w, - rprovements- Hard Court Resurfac - \ I , Project Name: Park Date. 13 Aug 07 Project ID Number: 532 Submitted By: Karen Simmons/Chris Fladoro Department: Recreation Revision Date. 09-Aug-13 Priority First Year Submission? [7] Prone #: 781-862-0500-x262 E-mail ksimmons@lexingtoi)ma.gov Basis of Cost Projection: The cost esflmates are based on similar past projects. 8120/2013 8:28:12 AM } Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects Project Name: Park an Playground Impro vements - - _ � -. Date: 30 Aug -05 Project ID Number: 2 8 2 Revision Date: 15 -Aug -13 Submitted By : Chris I'Vadoro Department: Recreation _- Priority 4 First Year Submission? ❑ Phone #: 781- 27 -8355 E -mail cfiladorc o@Iexingtonma.gov Descriotion of Project: The Recreation Committee requests $65,000 to renovate the playground equipment at Garfield Playground, located on Garfield Street, The improvements will include construction of a new play structure, new swing set, installation of appropriate safety surfacing under and around the playground structure and swings, and new site amenities such as signage, park benches and trash barrels. Proposed future projects: FY2016- $65,000 to update and replace the playground equipment at Marvin Park located on Morris Street. FY2017- $65,000 to update and replace the playground equipment at Sutherland Park which is located on Sutherland Road. FY2018 - $65,000 to update and replace the playground equipment at Rindga Park which is located on Rindge Street. FY2019- $65,000 to replace and update the swings and site amenities at the Bow Street Park and update and replace playground equipment at Franklin. The proposed projects will renovate and rehabilitate existing safety surfacing and deteriorating equipment so that all sites will be in compliance with Consumer Product Safety Commission ( CPSC) , American Society for Testing and Materials (ASTM) and the Americans with Disabilities Act ( ADA) standards and guidelines. Justification/ Benefit: The play equipment at Garfield is outdated and still has a sand safety surface which needs to be replaced. It is used by the neighborhood and children watching Little League games. This playground needs to comply with CPSC, ASTM and ADA standards. Impact if not completed: The current equipment, use zones, and surfacing do not comply with CPSC, ASTM or ADA standards. As the equipment continues to age and deteriorate, more frequent inspections, repairs and equipment removal will be needed to ensure that the users are safe. This is neither cost effective nor efficient. Timeframe: spring 2014 Stakeholders: Residents, DPW, Recreation. Operating Budget Impact: no impact to the operating budget Replace. Freq_ 20 Years Cost Anal sis: Funding Source: 0 Levy a CPA Q Revolving ❑ State Aid 0 Water 0 Sewer 0 Recreation ( Private ❑ Other Capital Funding Request 2B2 Site Acquisition Design /Engineer Construction Equipment Contingency Totals 2015 2016 2017 2018 Recurring Cost 2019 Totals $0.00 $o $D $0 $D I $0 $o _ J $0 $0 $0 $0 $0$0 $0 $20,000 i $20,000 � $20,000 $20,QQ0 $2Q,000 u $100,000 $42,000 $42,000 - $42 $42,000 I $42,000 $210,040 $3,000 1 $3,000 $3,000 $3,007 $3,000 $15,040 $65,000 $65,000 � $65,000 $65,040 $65,000 $325,000 I i CP A Amt. Req. $65,000 $65,000 1 $65,001) $66,D00 1 $65,000 Basis of Cost Projection: Maintenance Cycle 1 Years CPA Purpose C) Open Space Recreation Q Historic Housing 8/2012013 8:28:11 AM Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects Project Name: __taFkand t layLroundl7lpL Improvements Date: ts 30-Aug-05 Project ID Number: Revision Date: 15- Aug -13 Submitted By: Chris F ladom Department: _Recreation Priority AfT First Year Submission? ❑ Phone #: 781-274-83 E-mail cfiladoro@lexingtorma.gov The cost projections are based on similar renovation projects and from estimates by Landscape Structures. 8/20/2013 8:23:11 AM Town of Lexington - FY20I5- FY20I9 Capital Improvement Projects Project Name: Pine Meadows Equi pment Date: 11- Aug -o 8 Project ID Number: 5 Revision Date: 14- Aug -13 Submitted By: Karen Si mmons Department: Recreation Priority First Year Submission? ❑ Phone #: 781- 8 62 -0500 x2 E -mail ksimmons @lexingtonma.gov Description of Project: FY2015 - Purchase a Toro Aerator for $26,000 and a Toro Utility vehicle for $25,000. Toro Pro Core 648- will replace the Toro aerator that was purchased in 2000 as well as the Ryan Greensaire 24 purchased in 2003. The new Toro Aerator will be used to aerate the tees, greens, collars and aprons during the season. The greens are done three times per year and the other areas in the spring and fall. The Toro Utility vehicle will replace a 1990 Cushman Utility vehicle. The Toro Workman is used on a daily basis for all projects on the golf course and maintenance including topdressing of the greens, tees, collars and aprons, spraying the greens, tees, collars and aprons and fairways, fertilizing the golf course fairways and rough, hauling material for bunker repair. FY2016 Toro Grounds Master 4500D mower to replace the existing 2007 Toro Grounds Master. The machine is used a minimum of four times per week to cut the areas of the rough throughout the golf course. The life expectancy of golf course mowers average 7 years. The cost is estimated at $55,000. Justification /Benefit: The aeration equipment that is being replaced is obsolete and beyond their useful lives. The new Toro Pro Core 648 has significant improved performance, speed and technology that will allow us to aerify the areas faster with much improved results. For the past three years the management company has been using their awn Pro Core 648 to do all the aerification at Pine Meadows. It would not make economic sense to have an outside contractor perform the work as the timing and scheduling is critical and the cost would be significantly more than purchasing the equipment over its estimated life of twelve years. The Cushman Utility Vehicle is fifteen years old and beyond its useful life. In addition, the Cushman is a three wheel vehicle and there are concerns with the safety of the vehicle carrying heavy loads over certain terrain. The new vehicle will ensure the safety of the operator. The overall aesthetic quality of a golf course is very important to its ultimate financial success. The good maintenance of a golf course requires equipment that operates efficiently, effectively, and safely. The quality of the turf and grooming of the course is critical to the overall operation. Impact if not completed: With the significant amount of play and existing soils at Pine Meadows it is important to perform aerification of the turf grass throughout the season. It would bean extreme inconvenience to the golfers in having to use the old equipment as it takes at least three times as long to complete the process to the point where you should close the course for a couple of days resulting in a loss of revenue. More important, the spacing and depth of the Toro Pro Core aerator is better resulting in improved turf quality. if the turf is not maintained properly, it will affect the quality of play and the Town will lose customers, thus reducing revenue. In addition to the financial loss, employee safety issues arise If machinery is operated beyond its reasonable life span. Timeframe• July 2014. Replace. Fred 12 Years Stakeholders: Residents, Non- resident golfers, Recreation, Lexington Public Schools Golf Team, Minuteman Tech High School Golf Team Operating Budget Impact: Reduce repair costs Cost Analysis: Funding Source: ❑ Levy Q CPA O Revolving O State Aid O Water O Sewer d Recreation 0 Private C) Other 8/20/2013 8:28:11 AM _ Town of Lexington - FY 2015 -FY 2019 Capital Improvement Projects �. Project Name Pine Meadows Equipment -_ -- date: 11 Aug -DS Project ID Number: 519 Revision Date: 14- Aug -13 Submitted By: Karen Simmons Department: Recr eation Priority 5 Fir Year Submissio ❑ Phone #: 781- 862 -0500 x262 E - mai l ksimmdns@lexingtonma.gou Capital Funding Request 519 2015 2016 Site Acquisition $0 i $p DesignlEngineer $0 $0 Construction $0 $0 Equipment $51,000 $55,0DD Contingency $0 $0 Totals $51,000 $55,000 A Amt. Req. I $D 1 $0 2017 2018 2019 Totals $o $0 $0 so - - $0 $0 $0 $0 $0 — $ D $0 $a $ 106,000 $D $-0 $D $0 r $o $o $o $1as,00a $D $D $D Recurring Cost _1 — Years CPA Purpose 0 Open Space 0 Recreatton Q Historic C Housing Basis of Cost Projection: 2013 cost estimate 8120/2013 8:28:11 AM `� . Town of Lexington - FY 2015 -FY 2019 Capital Improvement Projects k ' Project Name: ADA Accessibility Study Date: 29- Aug -08 Project ID Number 530 Revision Date: 09- Aug -13 Submitted By: Karen Simmons Department: Recreation Priority 6 First Year Submission? ❑ Phone #: 78 - 862 - 0500 x262 E -mail ks immons @ iex ingto nma.gov Description of. Project; The Recreation Committee requests $60,000 to complete a study of the Town- s recreation areas to determine accessibility deficiencies. The assessment will look at ADA accessibility deficiencies including proper signage, limited handicapped parking, poor accessible access pathways, inaccessible and non - compliant seating ( bleachers, non - compliant picnic facilities and a variety of other issues) . The consultant will note any accessibility deficiencies found and suggested corrective actions and provide cost estimates to remedy the accessibility deficiencies. As a result of the survey, a written Transition Plan, will be completed to be incorporated into future plans. Justification/ Benefit: The Town has over 30 recreation and open space areas including neighborhood parks and playgrounds and they should be accessible for all to enjoy. Impact if not completed: It limits the use of open space and recreation facilities by individuals that require accessible resources. Timefra me: 2016 Stakeholders all users of the public facilities Operating Budget t Impact: Replace. Fred 0 Years Cost Analysis: Funding Source: O Levy ( CPA O Revolving Q State Aid C) Water Q Sewer Q Recreation O Private Q Other Capital Funding Request 530 2015 2015 2017 2018 2019 Totals Site Acquisition Design /Engineer Construction Equipment Contingency $0 $0 j $0 $0 $0 $0 $0 $60,000. $0 $0 $60,000 _ _ .$ $0 $0 $0 - - - -- -$0 -- $0. $ 0 _L $0 $0 $0 $0 — — $0 — $ _— $0 $0 $0 $0 $0 $0 — — $o .. Totais $0 J $60,000 $0 $0 $0 $60,000 CPA Amt. Reg. $0 $60,000 $0 $0 $0 Basis of Cost Projection: Three vendors provided a cost estimate in 2006 based upon the scope of work. Recurring Cost $0.0a Maintenance Cycle 0 Years CPA Purpose Q Open Space (� Recreation (� Historic Q Housing 8/20/2013 8:28:11 AM Town of Lexington - FY 2015 --FY 2019 Capital huprovement Projects Project Name: Town Pool Renovation M Project ID Number: 283 Submitted By: Karen Simmons Department: Recreation Date: 30- Aug -0 Revision Date: 09- Aug -13 Priority First Year Submission? ❑ Phone #: 7_81-862 -0500 x262 E -mail ksimmons @lexingtonma.gov Description of Project: The Recreation Committee is requesting $1,188,308 in FY2017 for Phase III of a multi- phased program of renovations to the Irving H. Mabee Pool Complex. The phased approach was identified in the Engineering Consultant's Study completed in FY2008 by Bargmann Hendrie and Archetype. Phase III of the project scheduled for FY2011 will include replacing the filtration systems which are beyond their life expectancy. The building will have to be enlarged in order to accommodate four new filtration systems. The Garrity, Main and Diving Pools share a common filter system. The current Department of Health Codes do not allow multiple pools to share a filter. The Town is currently grandfathered until the filter is replaced_ By having the pools on a common filter, if a situation occurs that warrants closing a pool, all three pools must be closed. The timing of this projct may be adjusted based on the efficiency and operating conditions of the existing filtration system. Replacement of the filtrations system is a large undertaking and requires the following work: E=xpansion of the filter room (an addition to the building is required) . Replacement of piping between existing surge tank and filter room ( main and diving pool) Replacement of piping between Garrity Pool and filter room. Removal and replacement of concrete decks to access piping. Upgrade of electrical service to 600 Amps for increase in pump quantity. Justification/ Benefit: The Irving H. Mabee Pool Complex is a heavily used recreation facility during the summer. Attendance at the Center Pool Complex averages over 85,000 people. While the facility continues to operate safely, the filtration system was cast updated In 1980. The consultant's report provided the Town with a detailed list of recommended upgrades and repairs needed, thus allowing the Town to plan and budget the upgrades and repairs effectively and responsibly. With each year, the efficiency and effectiveness of the filtration systems and chlorinators decreases. Repairs become more costly as the filtration system breaks down more frequently. The improvements to the filtration system will bring the system into compliance. Funding was approved in 2010 for Phase I and 2011 for Phase ll. Phase I and Phase II are complete. Impact if not completed: If immediate needs are not identified and addressed, the pool may need to be closed for an extended period of time during the peak season, thus affecting the residents and decreasing revenues. Timeframe: Replace. Freg 2017 -2018 30 Years Stakeholders: Residents, Non- residents, Recreation, DPW, Health Department, Lexington Public Schools Operating Budget Impact: Repairs to the filtration system and plumbing system has become an annual occurrence which impacts the operating budget. Cost Analysis: Funding Source: 0 Levy * CPA ❑ Revolving ❑ State Aid ❑ Water Q Sewer Q Recreation ❑ Private Q Other 8120/2013 8:28:11 AM Town of Lexington - FY 2015 -FY 2019 Capital Improvement Projects ? Project Name Town Pool Renovation _. Date: 30-Aug-05 Project ID Number: 283 Revision Date: 09-Aug -13 Submitted By: Karen Si mmons Department: Recreation — Priority 7 First Year Submission? E] Phone #: 7 81 - 862 - 0500 x262 E - mail Ksimmons @lexingtonma. Capital Funding Request Recurring Cost 283 2015 2016 2017 2018 2419 Totals $0.00 Site Acquisition ! $0D._ _ .. $0 . _. $0 .._ _..._ _. $O _ -- _....._ -$Q Maintenance Cycle Oesign /Engineer $0 $0 $82,500 $o $0 $82,500 1 _ Years Construction $0 $0 $1,064,608 1 $0 SQ $1,064,608 CPA Purpose Equipment Contingency $0 � . _ �Q Open Space .. $41,200 $ -^ _ $ PPP $41 "'200 � I �� Recreation Totals $0 $0 $1,188,308 $0 $0 $1,188,308 Historic ICPA Amt. Re $0 S0 Isi.188,308 1 $0 1 $0 O Housing Basis of Cost Projection: The cost estimate is based on the Pool Facility Audit completed by Bargmann Hendrie + Archetype, Inc. in February 2408. 8/20/2013 8:28:11 AM Town of Lexington - FY 2015 -FY 2010 Capital kuprovement Projects 14 147 Project !Name: Athletic Facili Lightin Date; 25- Aug -05 Project ID Number: 278 Revision Date: 09 Aug - 13 Submitted By: Kar Simmons /Chris Flladcro Department: Recreation Priority 8 First Year Submission? ❑ Phone #: 781- 862 - 0500x262 E -mail ksimmons @lexingtonma.gov Description of Proiect: The Recreation Committee requests $287,552 in FY2016 for Phase I of an Athletic Facility Lighting upgrade to replace the existing lighting system and structures at the Gallagher Tennis Courts and the Center Complex Basketball Courts with more cost efficient fixtures and illuminants. Phase II of the project scheduled for FY2019 requests $483,150 to replace the existing lighting system at the High School Varsity Baseball and Varsity Softball field. ]ustification Benefit: The current lighting system is constantly being repaired and does not operate effldentiy. Tennis court lighting was last upgraded in 1986. The basketball court lighting was also improved in 1986. With the exception of bulb and fixture replacement and repair, there have been no significant improvements to the lighting systems in these areas. The Center # 2 Softball Lights were installed in 1986 and the Center # 1 Baseball lights were installed in 1997. The installation of newer energy and cost efficient systems will provide financial savings to the Town and allow for a safer environment in which to participate in night activities. Recreation is a value added service to the community. Impact if not completed: The repair budget for the existing lighting systems will continue to increase_ As energy costs continue to rise, the cost to operate the lights increases yearly. Outdated, inefficient lighting at heavily used areas such as the Center Recreation Complex have a negative impact upon the department budget. Newer lighting will enhance playing conditions for participants, provide the users of the area with a safer facility in which to recreate, be less obtrusive for the neighborhood and environment, and be more energy efficient and trouble free for the Town. Timeframe: Replace. Freg: Phase 1 2016; Phase II - 2019 25 Years Stakeholders: Lexington Public Schools, Residents, Non residents, Youth and Adult Leagues, DPW, Recreation Operating Budget Impact: The specifications will include a 25 -year warranty and maintenance program. This will eliminate maintenance costs for 25 years including labor and materials. New energy efficient fixtures and bulbs wiil result in a operating cost savings. Cost Analysis: Funding Source: O Levy (J. CPA 0 Revolving ❑ State Aid 0 Water 0 Sewer 0 Recreation 0 Private Q Other Capital Funding Request 278 2015 Site Acquisition $0 Design /Engineer F $0 Construction $0 Equipment $0 Contingency $0 ......... ..... Totals _ �- - - $0 CPA Amt. Req _ $0 Basis of Cost Pro'ection: 2016 2017 2018 2019 Totals $a $o $o $0 $0 $138 776 $0 $0 $236,575 $375,351 $138,776 $0 f $0 $236,575 $375,351 $10,000 $o $0 T^ $10,000 -- $20,0o0 $287,552 $0 $o f $483,150 $770,702 $287,552 $0 $0 $483,150 The projected cost is based on a 2008 estimate from Musco Sports Lighting, LLC.. Recurring Cost (go nn Maintenance Cycle 25 Years CPA Purpose 0 Open Space Recreation ❑ Historic (:) Housing 8/20/2013 8:28:11 AM `{ Town of Lexington - FY 2015 -FY 2019 Capital Improvement Projects r Project Name: Cente Trac and Field Reconstruction Date: 15 -A -11 Project ID Number: 7 Revision Date: 09- Aug -13 Submitted By: Chris FiladorolKaren Simmons Department: Recreation Priority _ 9 First Year Submission? ❑ Phone ##: 781 - 274 -8355 E -mail cfiladoro @lexingtonm Descriotion of Project: The Center track area is one of the most heavily used facilities in town and is open and available 365 days per year depending on the weather. The track and the associated athletic field area are used by the school, youth and adult groups, Recreation and residents. The area is used for walking, running, track and field events, soccer, Special Olympics and Physical Education classes. The track surface was recoated in the fall of 2012 and this is the last recoating that the track can undergo. It is estimated to add 5 to 6 years of life to the existing surface. This request is to totally reconstruct the track surface, do a complete renovation of the athletic field with the installation of synthetic turf, installation of lights and replacement of the existing bleachers. The FY2018 request for this project is $3,000,000. Justification Benefit: The track surface continues to wear out at a high rate creating unsafe conditions which affect a large number of users. The reconstruction will allow for continued high use for a wide range of users and provide a safer and more comfortable surface. The reconstruction of the athletic field will allow for extended use similar to Lincoln Park. Impact if not completed: The track surface will continue to deteriorate causing safety concerns and possible ciosures for more costly short -term repairs. The athletic field Will be at capacity and the hours of use will be limited by inclement weather and worn areas causing down time for programs that are already at their limit. Timeframe: Replace. Fred 2018 25 Years Stakeholders: Lexington Public Schools, Recreation, youth and adult sports programs, residents. 0Reratin9 Budget It is estimated that the expense to operate the lights is approximately $6,000 per year. This will he offset by revenue. Cost Analysis- Funding Source: (�) Levy ( CPA O Revolving Q State Aid O Water O Sewer O recreation ❑ Private ❑ Other Capital Funding Request 732 Site Acquisition Design /Engineer Construction Equipment r Contingency Totals 2015 2016 ^ $0 $0 $0 $0 $0 $0 - $0 $o $o $0 2017 $0 $0 $0 $0 $ $a 2018 $0 $300,000 $2,000,000 $400,000 $300,000 $3,000,000 $2,4CO.000 2019 _- $0 $0 $0 $0 $0 Totals -- - .. ........... $0_ $300,000 $2,000,000 $400,000 $300,000 $3,000,000 Recurring Cost em nnn nn Maintenance Cycle __...0 Years CPA Purpose O Open Space Recreation 0 Historic ❑ Housing Basis of Cost Projection: Cost projections provided by Stantec based on similar projects. The synthetic turf is estimated to cost $600,000. The subsurface drainage and track construction is estimated at $2,400,000. 812012013 5,28:12 AM � ? Town of Lexington - FY 2015 -FY 2019 Capital Improvement Projects Project Name: Pine Meadows Improvements Date: 3 0- Aug -05 Project ID Number: 28 Revision Date: 0 Aug - 13 Submitted B y: Chris Fi ladoro Priority 10 First Year Submission? ❑ Phone #., 781 274 -8355 E -mail cfiladoro@iexingtonma.gov Description of Proiect: In 2006, the Town hired an engineering firm to address the remediation of poor drainage and storm water flow conditions and associated holding ponds that are at or adjacent to Pine Meadows. Phase I was approved in 2009 and the work included restoration of the Upper Control Pond Dam, the access path between the upper pond and the Kiln Brook, creation of an overflow system and reconstruction of the existing pipe near the spillway. This work was completed in April of 2012. FY2017- $275,000 to replace the existing drainage system that is currently functioning at a reduced capacity on the 1st and the 8th fairways. FY2019- $75,060 to update the in ground irrigation system with a computerized Site Pro System. Justification/Benefit: Pine Meadows is a valuable open space and recreational resource area for the Town of Lexington. It is used year round by residents to play golf, cross- country ski, sled and walk. Dredging the lower pond will clean out the silt that is contaminating the irrigation system. Installing new drainage lines will reduce the flooding problems that currently exist on the fairways. Impact if not completed: Not implementing the drainage improvement project could result in poor turf quality and wet fairways. Poor conditions will result in a reduction of play and revenue. Timeframe: Replace. Freq: Develop specifications after town meeting Town Meeting approval and perform renovations beginning November of 2017 20 Years Stakeholders: Residents, Non - residents, DPW, Recreation, Lexington Public Schools, Lexington High Golf Team, , Minuteman High School and the Conservation Commission Operating Budget Impact: A reduction in revenue if the fairways are not playable. Cost Analysis- Funding Source: a Levy O CPA C) Revolving O State Aid O Water O Sewer * Recreation 0 Private 0 Other Capital Funding Request ego 2015 2016 2017 2018 2019 Totals Site Acquisition q $0 $0 $Q $0 $0 � $0 $0 Design /Engineer $0 $45,000 $0 $0 $45,000 Construction I $0 — �Q $215,000 215,000 . _.__.._ I $Q .. $215,000 Equipment $0 $0 $0 $0 $75,000 $75,000 Contingency $0 1 $0 $15,000 l $o $o $15,000 _ . ..... Totals $0 - $0 $275,000 1 $0 — $75,000 $350,000 ! C PA Amt. e. $0 $(} $0 $0 1 Basis of Cost Praiection: Department: Recreation Recurring Cost $0.00 Maintenance Cycle 1 Years CPA Purpose 0 Open Space a Recreation Historic [) Housing The drainage improvement cost estimate is based on the Hydrology Report prepared by Tutela Engineering Associates, Inc. completed in Aprl 2008. 8/20/2013 8:28:11 AM Town of Lexington - FY 2015-FY 2019 Capital Improvement Projects Project Name: Parker Meadow Accessible T rail Construction _ Date: 13- Aug -13 Project ID Number: 880 Revision Dater Submitted By: Karen Simmons /Karen Mullins Department: Recreation — priority _ 11 First Year Submission? ® Phone #: 781-862-0600x262 Em ail ksimmons @lexingtonma.gov Description of Project: This project is to secure funding to construct a universally accessible passivo recreational trail system for Parker Meadow, a Town -owned property ( Map 64 Lots 14013, 140D, 14213, 143, and 182; and Map 56 Lot 30) that was acquired by the Town in cooperation with the Commonwealth of Massachusetts in the 1970x. This is a project in collaboration with a private citizens committee, Conservation and Recreation. The funding for the design of this project is being requested by the Conservation Department in the FY2015 budget. The design documents will be used to formalize this proposal for the construction phase in a subsequent year. This is a place holder. Justification/ Benef t: - Create barrier -free access to one of Lexington_ s popular open space properties via a passive recreational trail system for members of the public with physical, vision and auditory limitations. Impact if not completed: - Lexington will continue to offer no open space properties that possess barrier free access to members of the public possessing physical or other handicaps that preclude the ability to enjoy Lexington's open space resources. Timeframe: Replace. Freq_ Will be established once the design and cost estimate is complete 25 Years Stakeholders- residents, Conservation, Recreation, Operating Budget Impact: Cost Analysis: Funding Source: 0 Levy 0 CPA 0 Revolving 0 State Aid 0 Water 0 Sewer 0 Recreation O Private 0 Other Capital Funding Request 8847 2015 Site Acquisition $o DesignlEnginoer $0 Construction Equipment Contingency f ......... ......... .. _ .. . Totals $o [[_PA Amt. R.q. $Q Basis of Cost Proiection: 2016 2417 2018 2019 Totals $0 $fl. $fl $Q .. ..... $0 $0 $o $o $0 _._ $o $oo $o $o $0 $0 $0 $0 $0 $0 $4 $0 $o - - - -- $ 0 $0 $o $o $0 Recurring Cost $0.0 - Maintenance Cycle Q Years CPA Purpose {) Open Space 0 Recreation 0 Historic 0 Housing 8/20/2013 8:28:12 AM