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Home My WebLink About2013-09-11-LHA-minLEXINGTON HOUSING AUTHORITY REGULAR MEETING — SEPTEMBER 11, 2013 MINUTES 1. ROLL CALL The meeting was called to order by Chairman, Robert D. Peters at 6:00 P.M. MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Robert D. Peters Melinda Walker Stephen Keane Leo P. McSweeney Nicholas Santosuosso Weidong Wang 2. PUBLIC COMMENT There was no public comment offered at this meeting. 3. MINUTES Approval of Minutes of Regular Meeting of May 8, 2013 Approval of Minutes of Executive Session of May 8, 2013 Approval of Minutes of Special Meeting of June 17, 2013 Approval of Minutes of Special Meeting of July 31, 2013 Marcia Owens Mike Richmond Upon a motion by Nicholas Santosuosso and seconded by Weidong Wang, the Board voted to approve the Minutes of the Regular Meeting of May 8, 2013, Minutes of the Executive Session of May 8, 2013, Minutes of the Special Meeting of June 17, 2013 and Minutes of the Special Meeting of July 31, 2013, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Robert D. Peters NONE NONE Melinda Walker Leo P. McSweeney Nicholas Santosuosso Weidong Wang 4. BILLS & CHECKS Approval of Bills and Checks paid in May 2013 May 2013 667- C/705 -2 Check Numbers 7128, 7130 and 7131 REVOLVING FUND Check Numbers 11714 through 11797 067 -1 & 3 689 -C MANAGEMENT PARKER MANOR BEDFORD STREET Check Numbers 4168 through 4171 Check Number 2184 Check Number 1974 Check Number 1169 MRVP VOUCHER Check Numbers 2844, 2845,2846,2849,2850 SECTION 8 Check Numbers 16437 through 16468 Approval of Bills and Checks paid in June 2013 667- C/705 -2 REVOLVING FUND 067 -1 & 3 689 -C MANAGEMENT Check Numbers 7133,7134,7136,7138 Check Numbers 11798 through 11860 Check Numbers 4173 and 4174 Check Number 2185 PARKER MANOR Check Number 1975 BEDFORD STREET Check Number 1170 MRVP VOUCHER Check Numbers 2851, 2852,2853,2855,2856 SECTION 8 Check Numbers 16469 through 16500 Approval of Bills and Checks paid in July 2013 July 2013 667- C/705 -2 Check Numbers 7137 and 7139 REVOLVING FUND Check Numbers 11861 through 11918 067 -1 & 3 689 -C MANAGEMENT PARKER MANOR Check Numbers 4175 and 4177 Check Number 2186 Check Number 1976 ON BEDFORD STREET Check Number 1171 MRVP VOUCHER Check Numbers 2857 through 2864 SECTION 8 Check Numbers 16501 through 16535 Approval of Bills and Checks paid in August 2013 August 2013 667- C/705 -2 REVOLVING FUND 689 -C MANAGEMENT PARKER MANOR BEDFORD STREET MRVP VOUCHER Check Numbers 7140 and 7141 Check Numbers 11919 through 11990 Check Numbers 4178 and 4179 Check Number 2187 Check Number 1977 Check Number 1172 Check Numbers 2865 through 2868 SECTION 8 Check Numbers 16536 through 16567 Upon a motion by Leo P. McSweeney and seconded by Nicholas Santosuosso, the Board voted to accept the Bills and Checks as presented for May, June, July and August 2013. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Robert D. Peters NONE NONE Melinda Walker Leo P. McSweeney Nicholas Santosuosso Weidong Wang 5. EXECUTIVE DIRECTOR'S REPORT A. LHA and Parker Financials The Board was given copies of the LHA FY 13 year end financials and Parker financials for review. Upon a motion by Leo P. McSweeney and seconded by Weidong Wang, the Board voted to accept the LHA FY 13 year end financial statements and sign the certification. The roll call vote was as follows: 3 YEAS NAYS ABSTAIN ABSENT Robert D. Peters NONE NONE Melinda Walker Leo P. McSweeney Nicholas Santosuosso Weidong Wang B. Centralized Section 8 Waiting List Every 2 years Mass NAHRO sends an update to applicants on the list. Applicants who did not respond are in the process of being removed from the list. Applicants that have been removed may request an appeal. The next update will be sent in February 2014 to any applicant that has not updated their application in over two years. The Administrative Plan Amendment has been updated to include the new capability of applicants accessing their applications online. This is the only change made. Upon a motion by Weidong Wang and seconded by Nicholas Santosuosso, the Board voted to accept the changes to the Section 8 Waiting List and Administrative Plan Update. The roll call vote was as follows: YEAS NAYS Robert D. Peters NONE Leo P. McSweeney Nicholas Santosuosso Weidong Wang ABSTAIN ABSENT NONE Melinda Walker C. CPC Appointment Leo's two year term has expired. The Board must appoint a member for the next two year term. Leo expressed interest in continuing to be on the committee. The Board thanked him and appreciates his interest. Upon a motion by Nicholas Santosuosso and seconded by Weidong Wang, the Board voted to nominate Leo McSweeney to another two year term for the CPC Committee for the period June 30, 2013 through June 30, 2015. The roll call vote was as follows: YEAS NAYS Robert D. Peters NONE Leo P. McSweeney Nicholas Santosuosso Weidong Wang ABSTAIN ABSENT NONE Melinda Walker D. Smoke -Free Housing g fisting Many housing authorities have implemented a no smoking policy. The process takes approximately 2 years to complete. After a Board discussion, it was agreed to have Steve begin to pursue this. Revere Housing is in the process now so Steve will monitor how they are progressing and take some direction from them. E. Project Updates: GV, CV, VV, Home Funds, HILAPP Greeley Village The paving project is 95% complete. The line striping has to be scheduled with the architect. Steve is very happy with the work that was done. It was suggested that the next Board meeting be held at Greeley. Upon a motion by Weidong Wang and seconded by Nicholas Santosuosso, the Board voted approve the Greeley Village paving project at substantial completion. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Robert D. Peters NONE NONE Melinda Walker Leo P. McSweeney Nicholas Santosuosso Weidong Wang We will be requesting technical assistance from DHCD with the upcoming CPC Greeley Village Door Project. We will then be assigned an architect from DHCD under the house doctor program. Vynebrooke Village We are still waiting for the wetland barrier installation to be reviewed the Conservation Department. The civil engineer will then proceed with Phase 2 documents Countryside Village The boiler replacement and insulation project is ongoing. This work is being funded by a grant at no cost to the housing authority. Home Funds The town approved Home Funds project has been submitted to DHCD. We will be able to proceed now with technical assistance HILAPP We are a semi - finalist for the Vynebrooke Village project. This project includes new roofs, siding and doors. F. Tenant RAB and Association updates The Countryside Village RAB just resumed the monthly meetings since taking the summer months off. They are planning an "International Tea" in October and also a holiday party. Last year they had a group of high school students from the Connect Club who volunteered and also helped translate. Many have since graduated so Marcia was wondering how to get information from the school department. She is also going to attend some of the weekly Sunday ESL classes held at the Countryside Village Community Room to have help with translation. The volunteer translator for the COA has resigned for personal reasons. G. Rotary Club sponsored fall barbeques The Rotary Club has approached Steve about sponsoring fall barbeques again this year for our tenants as they were a big hit last year. The tentative dates will be the last few weeks in September. 6. UNFINISHED BUSINESS 7. NEW BUSINESS 8. ADJOURNMENT 7:00 P.M. A true copy attest ........................... STEPHEN KEANE, SECRETARY