HomeMy WebLinkAbout2013-08-22-LEXHAB-min LexHAB
Minutes of Meeting on August 22,2013
All members of the Board except Gerry Howell were present Bob Pressman also
attended
The meeting opened at 7 08 A.M,the Chairman presided
1 The minutes for the meeting on July 24th were unanimously accepted
2 Fmancials
-The Treasurer noted that a CD matured and was rolled over at a competitive rate
-The spread-sheets were reviewed The Chairman noted that expenses were higher
than usual The Treasurer stated that during the period covered,significant repairs/rehabs
were undertaken including
a 1001-1003 Mass Avenue(Kitchens updated,new doors,de-leading and a
separate driveway for 10010
b Emerald Street(new windows)
c Emerson Gardens(new kitchen)
3 Busa Farm
-The tune and place for our meeting with neighbors has been set Sept 23`'at 7
P M at the depot Light refreshments will be offered
-Bob B will see to the mailing of invitations,it was resolved to mail to abutters
and to abutters-to-abutters but m no case to owners more than 300 feet distant from our
parcel Janet Kern would be the contact person for the farm group
-The Chairman suggested that LexHAB request a grant from the CPC for the
Busa project,November l'`is the deadline for applications
4 Fairview
-Bill H reported that Jennifer VanKampen's proposal to oversee tenant selection
for regulated units(both those built or purchased with CPA funds and those to be built
under 40-b)has not arrived but is expected shortly
-It was noted that the DHCD site visit will occur at 10 A.M this morning Bill
H,Lester and the Chairman will act as hosts but all members are mvited
5 1001-1003 Mass Avenue
-Bill H reported on tenant selection for these two units which should be ready for
occupancy on or before October 14
-We will draw from Metro West's pool of pre qualified applicants for 2 bedroom
units with no Lexington preference To this end,Jennifer plans to send letters to these
potential applicants asking for response from those interested in housing m Lexington A
flyer descnbmg the two units will also go out with the letter Maryann has completed
draft No 1 of the flyer A lottery will then be held and the mterested applicants will be
ranked We'll then interview the winners but only to exchange information and to make
sure that the future occupants clearly understand their obligations with regard to
maintenance and upkeep and appearance
6 Other Matters
-We are now remmdmg tenants,particularly those m single or two family units,
of their obligation to keep the premises neat and tidy,this seems to help Members
spotting a condition needing attention should notify Maryann
-The possibility of an article in the Colonial Times was discussed and endorsed
7 Next Meetmg
-The next meeting will be on September 2041 at 7 A.M
8 Executive Session
-The Chairman then proposed that the Board go into Executive Session to
consider tenant selection issues without return to open session, stating that consideration
of same in open meeting could have a detrimental effect on the negotiating position of a
public body,namely LexHAB,and might also affect the privacy rights of potential
tenants
-The members of the Board were then individually polled;each member then
voted in favor of the motion The time was then 8 05 A.M
Respectfully submitted
William C Hays
Secretary pro tem