HomeMy WebLinkAbout2013-07-31-LHA-minLEXINGTON HOUSING AUTHORITY
SPECIAL MEETING —JULY 31, 2013
MINUTES
1. ROLL CALL
The meeting was called to order by Chairman Robert D. Peters at 6:05 P.M.
MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT
Robert D. Peters Nicholas Santosuosso Steve Keane
Leo P. McSweeney
Weidong Wang
Melinda Walker
2. EXECUTIVE DIRECTORS REPORT
A. Contract review and award
The bid opening for the Countryside Village bathtub replacement was today. The
low bidder has been disqualified due to the required HUD form 5369 -A was not
completed. The next lowest bidder is L &L Contracting, Inc. The architect was
here this afternoon and completed the reference checks. Steve scanned the
documents to the contractor and we now have the signed contract and a vote of
authorization.
Upon a motion by Leo P. McSweeney and seconded by Melinda Walker, the Board
voted to award the contract in the amount of $68,100.00 to L &L Contracting, Inc. for
the Countryside Village bathtub renovation project. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Robert D. Peters NONE Weidong Wang Nicholas Santosuosso
Leo P. McSweeney
Melinda Walker
B. Procurement Policv review and establish a Procurement Committee
Steve recently attended two HUD trainings and he has determined that
a revision must be made to our current Procurement Policy regarding
professional exempt services as State and Federal guidelines differ. The revision
will require Federal procurements for professional services, currently exempt
under Massachusetts Chapter 7 statues, be procured using a formal RFP or RFQ.
LHA will publicly advertise to be in compliance with 24 CFR 85.36 Federal
regulations. The proposals will be reviewed by a newly formed Procurement
Committee, consisting of at least 3 qualified individuals, appointed by the Board.
The committee will develop written evaluations for the Board for review and
contract award.
Upon a motion by Leo P. McSweeney and seconded by Weidong Wang, the Board
voted to approve the Procurement Policy revision as stated above. The roll call vote was
as follows:
YEAS NAYS ABSTAIN ABSENT
Robert D. Peters NONE NONE Nicholas Santosuosso
Leo P. McSweeney
Weidong Wang
Melinda Walker
After Board discussion it was decided to appoint Steve, Kathy and Pat, with Carol as the
alternate, to the Procurement Committee.
Upon a motion by Leo P. McSweeney and seconded by Weidong Wang, the Board
voted to approve the appointments to the committee. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Robert D. Peters NONE NONE Nicholas Santosuosso
Leo P. McSweeney
Weidong Wang
Melinda Walker
C. Proiect ubdates: VV. CV. GV_ HILAPP_ Home Funds
The Vynebrooke Village Water Remediation project has been very slow moving
due to the wet spring. A pre - construction meeting will be scheduled with the
Conservation Department in the very near future.
A Notice to Proceed was given to Nangle Construction to begin the Countryside
Village Generator Project.
The Greeley Village Accessible 4 Unit Project is ongoing and scheduled to go
before the ZBA at a meeting next week.
The Greeley Village paving job is 50% complete.
Steve sent in an appeal to the HILAPP application. The unit condition report was
incorrect. An architect from DHCD is scheduled to come out and do an
assessment of the Vynebrooke units.
The Mass Ave Home Funds project is being reviewed by the town and
consortium.
D. TB Bank Signature cards
The Board signed new signature cards for TD Bank to transfer a $250,000.00
existing CD to a Money Market account as the interest is slightly higher.
3 ADJOURNMENT: 7:05 P.M.
A true copy attest ...........................
STEPHEN KEANE, EXECUTIVE DIRECTOR