HomeMy WebLinkAbout2013-06-BOS-min
Selectmen’s Meeting
June 3, 2013
A regular meeting of the Board of Selectmen was held on Monday, June 3, 2013, at 7:00 p.m. in
the Selectmen Meeting Room of the Town Office Building. Chairman Mauger, Mr. Kelley, Mr.
Cohen, Mr. Manz and Mr. Pato; Mr. Valente, Town Manager; and Ms. Pease, Executive Clerk,
were present.
Selectmen Concerns and Liaison Reports
Mr. Manz reported that the Food Truck Event was well attended and all the restaurants
downtown were full.
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Mr. Manz and Mr. Kelley attended the 300 Volunteer Event on June 2. They want to thank all
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the volunteers who worked so hard planning all the 300 events.
Mr. Kelley thanked Sam Doran, Historian, and Ryan Lennan, Veterans Agent, for their research
and work to get the necessary approvals from the government to get markers made for the graves
of five Lexington residents who served in the Civil War. They also found and contacted living
relatives.
Mr. Cohen took part in many of the Antony Sister City events over the weekend. He thanked the
Antony Sister City Group and the Tourism Committee for all their work on all the wonderful
events.
Ms. Mauger reported that a group of eight volunteers from First Parish Church spent last
Saturday helping rehabilitate the old apple orchard at Cotton Farm. They removed grass and
excess soil from the base of many of the trees and they took out brush that blocked passage
between trees. On Sunday Eagle Scout candidate Michael Amirault and his crew installed an
informational kiosk next to the parking area at Cotton Farm. All this activity is part of an
ongoing effort by volunteers to make the Cotton Farm/Upper Vinebrook Conservation Area
more attractive to visitors.
Ms. Mauger also reported that at Discovery Day on Saturday, several volunteers ran a booth to
educate Lexington residents about the Town’s three watersheds: Shawsheen River, Charles
River and Mystic River. Working closely with Emily Shadler, Conservation, and David Pavlik,
Engineering, the volunteers set up a booth with three stations: 1) large map of the Town’s
watersheds and where resident’s stormwater goes; 2) an aquarium with tadpoles, fish and snails
from the Old Res and DPW’s stormwater runoff model; and 3) information material. They
estimate that over 150 residents came to the booth to learn about their watersheds and the impact
on local water quality.
Town Manager Report
Mr. Valente reported on 3 items:
Selectmen’s Meeting – June 3, 2013
1.The Health Department will sponsor a medical waste collection on Wednesday, June
5 from 5-7 p.m. in the parking lot behind the Town Office Building.
2.Congratulations to Mr. Beaudoin, Superintendent of Environmental Services, who
was awarded the Massachusetts Environmental Health Association – Innovation
Award for his work in recycling and hazardous waste management.
3.Disappointing news received that the Governor would only release $150 million of
Chapter 90 funds, instead of the $300 million approved by the Legislature.
Greenways Corridor Committee Presentation on Greenway Plans
Mr. Abrams, Greenways Corridor Committee, presented the West Lexington Greenway Interim
Report #1 to the Selectmen. He specifically discussed the priority of the Turning Mill Road to
Lincoln Street project that they want permission to move forward on.
The Selectmen need to have a policy and procedures on how to handle easement issues along the
proposed trails. The Town Manager will coordinate getting a policy and procedures in place.
Upon motion duly made and seconded, it was voted 5-0 to endorse the ongoing work of the
Greenways Corridor Committee to begin the implementation process, as outlined in Interim
Report #1 and the West Greenway Master Plan.
Recognize Postal Worker – Joseph Allen
The Selectmen recognized Joseph Allen who recently retired from the Lexington Post Office
after working for the USPS for 50 years, and in Lexington since 1969. The Selectmen thanked
Mr. Allen for his great service to the residents of Lexington and presented him with a
proclamation signed by the Selectmen and a Lexington Seal pin.
Revised Senior Services Tax Work-off Guidelines
Ms. Blier, Chair of the Tax Deferral and Exemption Study Committee; and Ms. Rodgers, Human
Services Director, presented recommended revisions to the income qualification limits and
hourly payment rate of the Senior Services program.
Upon motion duly made and seconded, it was voted 5-0 to approve an increase in the income
qualification limit for the Senior Services program to $53,000 for an individual, with the income
limit for a couple remaining at $55,000, effective July 1, 2013.
Upon motion duly made and seconded, it was voted 5-0 to increase the hourly rate for the Senior
Services Program to $9.50 per hour, effective July 1, 2013.
Selectmen’s Meeting – June 3, 2013
Preview of Hanscom Request for Grant of Location
Mr. Hadley, DPW Director, and Mr. Livsey, Town Engineer, provided preliminary information
on an upcoming Grant of Location request to install fiber that will enhance communications for
Hanscom Air Force Base. The roads that will be impacted are: Hanscom Air Force Base to
Hartwell Avenue to Wood Street to Massachusetts Avenue to Marrett Road to Spring Street to
Route 2. The work needs to be completed by October 1, 2013.
The Selectmen had concerns about the proposed route. Mr. Livsey reviewed possible options but
the current proposed route causes the least problems. The Hanscom contractor will be
responsible for repair to any streets and sidewalks. The Selectmen suggested that the Town
receive a bond in case there is a need to recover costs for services.
The Selectmen asked how this project would affect Town construction. Mr. Livsey stated that
the Massachusetts Avenue work would be delayed until next year. Other work will be
coordinated with the necessary Hanscom detours.
The Selectmen requested that they receive regular updates on construction projects.
Ms. McKenna was concerned about the Liberty Ride bus since summer is their busiest time of
year. She will connect with Engineering on how to get information on construction work to
visitors. She also suggested that Engineering connect with the Aloft and Element hotels since
both their entrances will be affected by this project.
Mr. Hadley informed the Board that work on a new water main from the Walgreens on Bedford
Street to the Bedford Street/bikeway intersection will begin on June 10 and will last
approximately three months.
Winthrop Road Sidewalk Discussion/Vote
Mr. Livsey, Town Engineer, reviewed the scope of the proposed project on Winthrop Road from
Waltham Street to Highland Street and the design of the intersections to narrow crossings and
slow vehicles that are exiting and entering at John Poulter Road, Sherburne Road and Highland
Avenue. The sidewalk will be on the even numbered side of the street, approximately 1,800 feet
and will cost approximately $100,000. The sidewalk surface will be five feet wide with a two
foot grass strip. If the project is approved by the Board, Mr. Livsey will meet with abutters if
they have any questions or concerns.
Work this summer includes paving Waltham Street starting 100 feet from the center to Winthrop
Road and continuing the existing sidewalk on Waltham Street to Winthrop Road and includes
signal improvements, proper crossings and audible detection at all four corners of the
intersection of Waltham Street and Marrett Road. It also includes installing a continuous
sidewalk on Waltham Street from the center to Winthrop Road and resetting or replacing granite
curbs.
Selectmen’s Meeting – June 3, 2013
Answering questions about Stop signs at the end of streets intersecting with Winthrop Road, Mr.
Livsey stated that if the Selectmen approved the proposed sidewalk an exact layout of the
sidewalk and intersections will be designed for Engineering and the Traffic Safety Advisory
Committee (TSAC) to review and evaluate.
Regarding concerns at Vine Brook, Mr. Livsey stated there was enough space for the proposed
five foot sidewalk without getting near any slopes.
Questions have been asked about how the Town prioritizes new sidewalks. Mr. Livsey answered
that there are many ways, including: the Sidewalk Committee looks at or hears about certain
locations and they prioritize their own list. Engineering works with the Sidewalk Committee, but
also reviews the capital projects list, missing connectivity pieces, areas with lots of pedestrians or
near schools and businesses, and opportunities to receive grants.
Regarding maintenance of sidewalks, Engineering and Public Works consider maintenance very
important. The Highway Department has asked and received increased funding and been able to
make progress on maintenance of sidewalks. When the Roadway Analysis was done data was
collected on sidewalks to allow the Town to map them to see which have the most deficiencies.
Asked about the relationship between TSAC and the Sidewalk Committee, Captain Ferro, Police,
answered that requests to TSAC come through the Police Department. They review the requests,
discuss with other departments and committees and resolve the problem or bring before TSAC.
The Police Department received a request to look at traffic calming on Winthrop Road. There
are currently traffic counters collecting speed, volume and type of vehicles information. Traffic
calming and sidewalks are two separate issues. Captain Ferro likes the proposed plan for the
Winthrop Road sidewalk and the proposed traffic calming measures at the three intersections. He
also stated that over 90 percent of accidents with pedestrians happen when they are walking on
the street. Massachusetts has three methods that are used in tabulating and qualifying bookable
traffic accidents: damage is over $1000, someone is cited or there is personal injury. Research
done over the last 10 years show no data for Winthrop Road
Mr. Manz pointed out that there are several ways to trigger the building of a sidewalk, including
subdivisions or renovation of a single family home requiring renewal or improvement to
sidewalk and roadway; grant proposals; and citizen requests to the Sidewalk Committee. The
Sidewalk Committee is part of the process to provide input to the Selectmen. He thinks there has
been more than adequate time for all sides to be heard on the proposed Winthrop Road sidewalk.
Regarding a policy on sidewalks, the Planning Board’s view is there should be sidewalks. The
Planning Board Comprehensive Plan includes expanding sidewalks.
Selectmen’s Meeting – June 3, 2013
Ms. Mauger discussed the great work that the committee volunteers do with no support. They do
not have the capacity or ability to schedule hearings and notify abutters. The Selectmen should
discuss options for helping committees at goal setting. She wants the committees to know the
Board appreciates all their work.
Ms. McKenna, 9 Hancock Street, grew up near the John Poulter Road intersection and her family
owned the Vine Brook land at 42 Winthrop. She offered the staff background information from
when her family sold the land. As a Town Meeting Member she looks at the cost benefit
analysis and asked why Winthrop Road was a priority when the Selectmen have a policy that a
certain percentage of residents have to agree with the sidewalk plans. She is also very concerned
about the number of projects on major roadways and visitors having a hard time getting around.
Lastly she was concerned about the Highland Avenue intersection and whether the trees and
shrubs that obstruct the visibility at that corner could be removed.
The Selectmen’s Office looked for a policy that required approval of sidewalk projects by a
certain percentage of its abutters, but did not find any such policy.
Mr. Perry, 28 Winthrop Road, is concerned about the Highland Avenue intersection design. He
also feels the 2 feet of grass will not be maintained and that the sidewalk is out of proportion to
the road.
Mr. Livsey explained that the Highland Avenue intersection design shortens the crossing and
makes the cars come to a stop to enter or leave the intersection. The design also helps with a
drainage concern.
Upon motion duly made and seconded, it was voted 5-0 to approve the installation of a sidewalk
on Winthrop Road, as presented.
Review Charge for Cary Building Design Committee
Mr. Johnson, Stetson Street, requested that the Selectmen consider adding the Finance
Committees as liaisons to the Committee. The Selectmen agreed. The Selectmen will also
include a liaison from the Board of Selectmen.
Upon motion duly made and seconded, it was voted to approve the Ad hoc Cary Memorial
Building Renovation Design Committee, as amended, and designate members as Special
Municipal Employees.
Approve Class II License – King’s Auto
Upon motion duly made and seconded, it was voted 5-0 to approve the application and issue a
Class II license to Lihao Chen, 66 Emerson Gardens Road, provided no vehicles are stored at the
property at any time.
Selectmen’s Meeting – June 3, 2013
Endorse Proposed Legislation on MSBA Reimbursement for Technical/Vocational Schools
Upon motion duly made and seconded, it was voted 5-0 to endorse and sign a letter to the Chairs
of the Joint Committee on Education in support of Senate Bill 228, An Act Relative to Regional
School District Capital Project Funding.
Liquor License – Change of Manager for Element Lexington Hotel
The Element Lexington submitted all the necessary paperwork requesting approval of a change
of manager from Kathleen James to Michael Scavotto.
Upon motion duly made and seconded, it was voted 5-0 to approve the application for a change
of manager and issue an all alcoholic Innkeeper Liquor License to A&E Lexington Hotels
Operator, LLC, d/b/a Element Lexington, 727 Marrett Road – B.
Special Town Meeting Article Discussion
All the Selectmen support Article 3 – Technical correction to Article 2 of the March 18, 2013
Special Town Meeting – Land Purchase off Marrett Road.
The Selectmen will wait until the June 10 Selectmen Meeting to take positions on Article 2 –
Approve TIF Agreement, and Article 4 – Amend Zoning Bylaw – Medical Marijuana Treatment
Centers.
Committee Appointments/Resignations/Charge
Community Center Advisory Committee
The Selectmen decided they want to include a Selectmen Liaison on this Committee.
Upon motion duly made and seconded, it was voted 5-0 to amend the Charge of the Community
center Advisory Committee to include a Selectmen Liaison.
Upon motion duly made and seconded, it was voted 5-0 to appoint Mary Ellen Alessandro,
Elizabeth Borghesani, Michelle Ciccolo, Harry Forsdick, Laura Hussong, Florence Koplow and
Leslie Zales to the Community Center Advisory Committee.
Community Farming Committee
Ms. Mauger read an email from Mr. Kanter that he asked be part of the minutes:
“Thanks for the telephone message about the addition which, I gather, is to make it read
‘including funding recommendations for facility upgrades and in support of the committee's
work’. That, however, doesn't achieve the explicit exclusion that I believe is applicable and
Selectmen’s Meeting – June 3, 2013
consistent with the understanding, all along, regarding there would be no Town funding
(operating or capital) toward the entity operating the community farming on the Busa Farm
property. (The Charge already excludes the community gardens under the jurisdiction of the
Conservation Commission.)
“While I don't know what community farming other than on the Busa Farm property would fall
under the committee's charge, and as I am not asking that the exclusion go beyond that done on
the Busa Farm property, if "facility upgrades" or even operating support might be applicable at
those other such community farming endeavors, then I recommend the addition read "including
funding recommendations for facility operations or upgrades (excluding either for the Busa Farm
property) and in support of the committee's work".
“I welcomed that the Board deferred approval of the subject charge in response to my concerns
and appreciate the Board's further consideration of the above. As I can't attend this evening's
meeting of the Board, and regardless of the Board's decision, I ask that this e-mail be made part
of the record of that meeting as if I had presented it--either spoken or in hardcopy--during that
meeting.
“P.S. During the Board's discussion of the draft RFP for proposals to operating the community
farm on the Busa Farm property, I asked that the RFP include an explicit statement that the Town
would not provide any financial support to the operation to make it a matter of record for the
proposers. I haven't checked whether that was done. As I explained at the time, I made that
request for the very same reason I'm making this request regarding the subject Charge.”
The Selectmen reviewed Mr. Kanter’s requested changes and agreed it should not be included in
the charge.
Upon motion duly made and seconded, it was voted 5-0 to adopt the charge of the Community
Farming Committee, as proposed, and designate members as Special Municipal Employees.
Housing Partnership Board
Upon motion duly made and seconded, it was voted 5-0 to accept the resignation of Chris
Kluchman from the Housing Partnership Board, effective immediately.
Future Meetings
The Selectmen will schedule meetings for July 1, 2013, July 29, 2013, August 26, 2013,
September 9, 2013, September 23, 2013 and October 7, 2013.
Approve and Sign Eagle Letter Congratulating Matthew Schwartz
Upon motion duly made and seconded, it was voted 5-0 to send a letter of commendation to
Matthew Schwartz congratulating him on attaining the highest rank of Eagle in Boy Scouting.
Selectmen’s Meeting – June 3, 2013
Consent
Water and Sewer Commitments and Adjustments
Upon motion duly made and seconded, it was voted 5-0 to approve the following water and
sewer commitments and adjustments:
Adjustments to Water/Sewer as recommended by WSAB ($1.00)
Adjustments to Water/Sewer as recommended by WSAB ($4,183.06)
Adjustments to Water/Sewer as recommended by WSAB ($46,765.71)
Commitment of Water/Sewer charges Finals April 2013 $7,334.16
Commitment of Water/Sewer charges Finals April 2013 Cycle 9 $177,041.55
Proclamation – Dolores’ Crossing
Upon motion duly made and seconded, it was voted 5-0 to sign a proclamation in memory of
Dolores LeBert who was a crossing guard for 40 years primarily at the intersection of Cary
Avenue, Middle Street and Marrett Road and establish the Dolores’ Crossing at that intersection.
Proclamation – Joseph Allen – 50 Years with Post Office
Upon motion duly made and seconded, it was voted 5-0 to sign a proclamation for Joseph Allen
who has worked for the United States Postal Services for 50 years.
Annual Fourth of July Carnival Dates and Lighting
Upon motion duly made and seconded, it was voted 5-0 to approve the request of the Lions Club
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for the Annual 4 of July Carnival on Hastings Park from Tuesday, July 2, 2013 through
Saturday, July 6, 2013, and allowing lights to remain on until 11:30 p.m. daily from July 1
through July 6, 2013.
Tax Bill Insert – FY2014 Lexpress Schedule
Upon motion duly made and seconded, it was voted to approve including the FY2014 Lexpress
Schedule in the next tax bill.
One-Day Liquor License – Lexington Players/EMACT
Upon motion duly made and seconded, it was voted 5-0 to approve the request of Lexington
Players to serve beer and wine at an award ceremony/theater night on Saturday, August 24, 2013,
from 6:00 p.m. to 10:30 p.m. in Battin Hall, Cary Memorial Building.
Use of the Battle Green – Wedding in June 2014
Upon motion duly made and seconded, it was voted 5-0 to approve the request of Molyna Sim to
use the Battle Green on Saturday, June 21, 2014, for her wedding.
Minutes
Upon motion duly made and seconded, it was voted 5-0 to approve the minutes of May 6, 2013
and May 9, 2013.
Selectmen’s Meeting – June 3, 2013
Executive Session Minutes
Upon motion duly made and seconded, it was voted 5-0 to approve the executive session minutes
of May 6, 2013 and May 9, 2013.
Executive Session
Upon motion duly made and seconded, it was voted by roll call 5-0 to go into executive session
to discuss strategy with respect to coalition bargaining related to the Lexington Municipal
Employees Association. The Chairman declared that an open meeting discussion may have a
detrimental effect on the bargaining position of the Town.
Upon motion duly made and seconded, it was voted by roll call 5-0 to go into executive session
as authorized under c. 59, ss 5 and 60 to discuss potential tax exemption (Exemption 7) and to
discuss the value of real property (6) regarding a potential TIF agreement for UniQure. Further,
the Chairman declared that an open meeting may have a detrimental effect on the negotiating
position of the Town.
Upon motion duly made and seconded it was voted by roll call 5-0 to go into executive session to
discuss strategy with respect to potential litigation related to Shire’s compliance with the Noise
Bylaw. Further, the Chairman declared that an open meeting discussion may have a detrimental
effect on the litigating position of the Town.
Upon motion duly made and seconded, it was voted 5-0 to go into executive session to consider
the purchase, exchange, lease or value of real property of the Town’s right-of-way near 114 East
Street. Further, the Chairman declared that an open meeting may have a detrimental effect on
the negotiating position of the Town.
Upon motion duly made and seconded, it was voted to adjourn at 10:45 p.m.
A true record; Attest:
Lynne A. Pease
Executive Clerk
Selectmen’s Meeting
June 10, 2013
A regular meeting of the Board of Selectmen was held on Monday, June 10, 2013, at 7:00 p.m.
in the Selectmen Meeting Room of the Town Office Building. Chairman Mauger, Mr. Kelley,
Mr. Cohen, Mr. Manz and Mr. Pato; Mr. Valente, Town Manager; and Ms. Chabot, Assistant to
the Executive Clerk, were present.
Public Comment
Mr. Kanter, Town Meeting Member for Precinct 7, read a statement asking the Board to declare
that no Town funding – operating or capital - would be proposed by the Selectmen in support of
community farming at the Busa Farm property. Ms. Mauger will put this issue on an upcoming
meeting agenda.
Selectmen Concerns and Liaison Reports
Mr. Pato, as liaison to the Sustainable Lexington Committee, reported that the Massachusetts
Department of Energy Resources (DOER) has made some modifications in the solar incentive
programs in a surprise announcement that the Administration’s goal was met early. The
Governor has set a new goal for 2020 but the new program will have lower and rapidly declining
economic incentives. This has direct implications for the Solar Panel RFP that is being
developed by the Town. The Sustainable Lexington Committee would like to come before the
Board in the near future to explore this in more detail. Ms. Mauger will put this item on an
upcoming meeting agenda.
Mr. Manz reported that members of the Board attended the Lexington High School graduation
ceremony and were reminded of why the Town spends as much as it does on the schools. The
Selectmen were greatly impressed as always, and thank the teachers, staff and all those who
support the schools.
Public Hearing: Grant of Location – Hanscom AFB Communications
Mr. Hadley Director of Public Works, reported that the Department of Public Works,
Engineering Division, has reviewed the petition, plan and order for MSO Tech, Inc., to install
approximately 21,424+ feet of conduit from Spring Street at Route 2, to Spring Street at Marrett
Road, to Marrett Road at Massachusetts Avenue, to Massachusetts Avenue at Wood Street, to
Wood Street at Hartwell Avenue, 700 feet to a new communication handhole on Hartwell
Avenue to bring fiber optics cable communications to Hanscom Air Force Base. A public
hearing is required and abutters were notified. The contractor who performs the excavation will
be required to obtain a street opening permit. Since the petition appears to be in order the DPW
recommends that approval be granted.
Selectmen’s Meeting – June 10, 2013
Mr. Livsey, Town Engineer, provided additional information in a letter to Mr. Wilson of MSO
Tech Inc., detailing comments to be addressed on the plans and standards to be complied with
during construction, including standards for excavation and restoration work, work hours, and
notifying abutters.
Mr. Wilson, MSO Tech. Inc., was at the meeting to answer questions from the public and from
the Board. In response to questions from the Board, he explained that the project updates and
enhances communications at Hanscom Air Force Base. The order for this work comes from
Washington, DC. The project will start as soon as possible and is scheduled to be completed
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October 1. Once work begins along a particular length of the project then that part of the
project will be worked on until completed.
Mr. Kline, 34 Spring Street, feels as though Spring Street and area streets are being dug up all
the time. Mr. Kline wondered if an empty conduit could be put in while there is an open trench
there so the Town would not have to dig a trench every time they want to do work. Mr. Wilson
could put something extra in to assist with utilities at no cost and turn it over as property to the
Town. Ms. Mauger asked Mr. Valente to work with the DPW to see if the Town can take
advantage of Mr. Wilson’s offer. In response to Mr. Roffi, 259 Wood Street, Mr. Wilson
explained why an alternate route for this project would not work. He also described the details
of restoring the sidewalks, road and plantings when the work is completed. Ms. McKenna, Chair
of the Tourism Committee, expressed concerns about the work impacting the Liberty Ride tour
bus, and access to hotels and the historic district during the busy tourism season. Residents may
come in to the Engineering Division to review more detailed plans and contact Mr. Livsey 781-
274-8305 with any concerns or problems.
Upon motion duly made and seconded, it was voted 5-0 to approve the petition of MSO Tech to
construct, and a location for a line of conduits and manholes with the necessary wires and cables
therein to be located under the surface of Hartwell Ave., Wood Street., Mass. Ave., and Spring
Street. Directional bore or trench/place (2) 1 ½ inch conduits each with fiber optic cable starting
from existing communication handhole, located 325 feet Northwest of Rte. 2/ Concord Turnpike
and Spring Street intersection, then running Northeast along Spring Street then running west
along Marrett Road, then running Northeast along Massachusetts Avenue, then running North
along Wood Street, then running West along Hartwell Ave., for approximately 700 feet and the
placement of a new communication handhole on the South side of Hartwell Ave.
Sign Letter of Support for MBTA Grant
Ms. Rebecchi, Transportation Coordinator, presented the request that the Board send a letter to
urge the MBTA to continue support of Lexpress under the Suburban Transportation Grant
Program.
Upon motion duly made and seconded, it was voted 5-0 to send a letter to Richard Davey,
Massachusetts Department of Transportation, in support of the MBTA Suburban Transportation
Grant.
Selectmen’s Meeting – June 10, 2013
UniQure TIF Agreement/Approve Economic Opportunity Area for 113 Hartwell Ave.
Mr. Valente presented the tentative Tax Increment Financing (TIF) agreement reached with
UniQure for 113 Hartwell Avenue. This is a ten year TIF that has been negotiated for
approximately $286,000. Most of the value to UniQure is in the first 4 years. If this were to be
approved by the Selectmen and Town Meeting the increase in value for the Town in terms of tax
revenue over the ten years would be $1,250,000. Mr. Valente feels that this is an appropriate
TIF to bring to Town Meeting and explained that about 7 years ago the Town started in a process
to try to rejuvenate Hartwell Avenue. This is the type of industry the Town is looking to see on
Hartwell Avenue; UniQure is interested in a long term lease; and in approximately five years,
UniQure is looking to expand.
As part of this process the Board is required to designate 113 Hartwell Avenue as an Economic
Opportunity Area (EOA) and the TIF applies to this specific parcel. The Board was provided
with a draft of the EOA Application and Mr. Valente went over some of the language in the
agreement.
Mr. Valente will make the TIF spreadsheet and the EOA application available on the Town
website and a link to the TMMA listserv.
Upon motion duly made and seconded, it was voted 5-0 to approve the 113 Hartwell Avenue
Economic Opportunity Area (EOA), pursuant to MGL c. 23A, Section 3E, and approve the
submission of an application for the approval of the 113 Hartwell Avenue EOA to the
Massachusetts Economic Assistance Coordinating Council (EACC).
Public Works Projects Update
Mr. Hadley, Director of Public Works, Mr. Livsey Town Engineer, and Mr. Pinsonneault,
Manager of Operations reviewed the DPW construction projects for the upcoming season. There
are about 45 projects that the DPW is currently involved with, funded by various sources: the
tax levy, enterprise funds, community preservation funds, revolving funds, grant funds, and state
and federal funds.
With regard to the Hartwell Avenue Organics Facility, Mr. Hadley reported that the draft RFP
was developed and distributed to boards and committees for review and comment. The RFP
team met with various boards and committees to receive input. Public meetings have been
scheduled to receive community feedback, June 13 and June 20, 2013. Mr. Kelley would like
the draft RFP to be available to the public before the hearings on June 13 and June 20. Ms.
Mauger will put this issue on a subsequent Selectmen’s Meeting agenda for discussion.
Special Town Meeting Article Discussion/Positions
Article 2 – Approve TIF Agreement(s)
The Selectmen would like to see final language before taking a position.
Selectmen’s Meeting – June 10, 2013
Article 4 – Amend Zoning Bylaw – Medical Marijuana Treatment Centers
All of the Selectmen support Article 4.
Committee Appointments/Resignations/Charges
Community Center Advisory Committee – Appoint Chair
Upon motion duly made and seconded, it was voted 5-0 to appoint Michelle Ciccolo as Chair of
the Community Center Advisory Committee.
Community Farming Committee
Upon motion duly made and seconded, it was voted 5-0 to appoint Michelle Ciccolo to the
Community Farming Committee for a one year term to expire June 30, 2014.
Upon motion duly made and seconded, it was voted 5-0 to appoint Michael D. Bliss and Thomas
Oliver for a two year term to expire June 30, 2015.
Upon motion duly made and seconded, it was voted 5-0 to appoint Ralph Zalinsky and Alan
Wrigley for a three year term to expire June 30, 2016.
Communications Advisory Committee
Upon motion duly made and seconded, it was voted 5-0 to accept the resignation of Jim Goell
from the Communications Advisory Committee, effective immediately.
Economic Development Advisory Committee
Upon motion duly made and seconded, it was voted to appoint Kevin McGuire to the Economic
Development Advisory Committee for a term to expire September 30, 2015.
Executive Clerk
Upon motion duly made and seconded, it was voted 5-0 to reappoint Lynne Pease as the
Executive Clerk for a term to expire June 30, 2014.
Keeper of the Lockup
Upon motion duly made and seconded, it was voted 5-0 to reappoint Mark Corr as Keeper of the
Lockup for a term to expire June 30, 2014.
Approve CPA Grant Agreements: Buckman Tavern and Lexington Housing Authority Doors
Mr. Valente explained that Town Meeting approved a $650,000 Community Preservation Act
(CPA) grant to the Lexington Historical Society for the restoration of the Town-owned Buckman
Tavern. These funds will cover approximately 68% of the project costs with the remainder
coming from other non-Town sources.
Selectmen’s Meeting – June 10, 2013
Town Meeting also approved a $172,734 CPA grant to the Lexington Housing Authority for the
replacement of doors at Greeley Village. The Housing Authority anticipates receiving an
additional $18,000 from the State for this renovation project.
Upon motion duly made and seconded, it was voted 5-0 to approve and sign the agreement
between the Town of Lexington and the Lexington Historical Society for a grant of $650,000 in
CPA funds to be used for the restoration of Buckman Tavern.
Upon motion duly made and seconded, it was voted 5-0 to approve and sign the agreement
between the Town of Lexington and the Lexington Housing Authority for a grant of $172,734 in
CPA funds to be used for the replacement of doors at Greeley Village.
Approve Collective Bargaining Agreement – Town Public Works Union
The Town and the DPW union have reached a three-year collective bargaining agreement
for the period of FY13-15. The agreement provides for a 2 % cost of living agreement in each
year of the agreement; $200 added to the special license stipend in FY14 (limited to first
license); $200 added to special license stipend in FY15 (limited to first license); new language to
provide management with the discretion to place promotional candidate(s) in an “acting” role
prior to promoting an employee, to allow evaluation of the employee in the new position. The
Union membership has voted to accept this contract settlement.
Upon motion duly made and seconded, it was voted 5-0 to approve and authorize the Town
Manager to sign the collective bargaining agreement between the Town and the AFSCME Local
1703, Public Works Employees for the period FY13 – 15.
Consent
Sign Proclamation – Chris Kluchman – Lexington Housing Partnership
Upon motion duly made and seconded, it was voted 5-0 to sign a proclamation in gratitude and
appreciation to Chris Kluchman for her many years of dedication, service and accomplishment as
Chair of the Lexington Housing Partnership.
Approve Revised Senior Service Program Regulation
Upon motion duly made and seconded, it was voted 5-0 to approve the revised Rules and
Regulations Applicable to the Senior Service Program.
Approve Use of Battle Green – Flag Day
Upon motion duly made and seconded, it was voted 5-0 to approve the use of the Battle Green
for Flag Day on Friday, June 14, 2013 a 7:00 p.m.
Selectmen’s Meeting – June 10, 2013
Documents Presented
1.Application for designation as a Site Specific Economic Opportunity Area – UniQure,
Inc., dated June 10, 2013, as proposed by the Town of Lexington.
Executive Session
Upon motion duly made and seconded, it was voted 5-0 by poll vote to go into executive session
at 9:00 p.m. to consider the purchase, exchange, lease or value of real property of the Town’s
right-of-way near 114 East Street. Further, the Chairman declared that an open meeting may
have a detrimental effect on the negotiating position of the Town.
Upon motion duly made and seconded, it was voted to adjourn at 9:15 p.m.
A true record; Attest:
Diana B. Chabot
Assistant to the Executive Clerk
Selectmen’s Meeting
June 13, 2013
A meeting of the Board of Selectmen was held on Monday, June 13, 2013, at 6:45 p.m. in the
Ellen Stone Room of the Cary Memorial Building. Chairman Mauger, Mr. Kelley, Mr. Cohen,
Mr. Manz and Mr. Pato; and Mr. Valente, Town Manager, were present.
TIF – UniQure
Mr. Valente pointed out that there are three documents to be submitted to the Commonwealth if
Town Meeting approves the TIF. They are:
1.TIF Financing Plan,
2.TIF Financing Agreement, and
3.TIF Application Form.
The first two documents lay out the amount of the TIF, the number of new jobs that will be
created and the responsibilities of the Town and the entity receiving the TIF. After a brief
discussion in which the Town Manager noted that there was a need to make some minor changes
to the documents, the consensus of the Board was not to take a formal vote to approve the
documents until after the changes are made. The documents with the corrections in place will be
made available to Town Meeting Members. The Board will take a formal vote on June 17, 2013
prior to the Special Town Meeting. The Board did take a straw poll which indicated that there
was unanimous support for the TIF as negotiated.
It was announced that the Planning Board vote on the TIF was 2 in favor, 2 against and 1
abstention at this time.
Upon motion duly made and seconded, it was voted 5-0 to adjourn the meeting at 6:53 p.m.
A true record; Attest:
Norman P. Cohen
Selectman
Selectmen’s Meeting
June 17, 2013
A regular meeting of the Board of Selectmen was held on Monday, June 17, 2013, at 6:00 p.m.
in the Selectmen Meeting Room of the Town Office Building. Chairman Mauger, Mr. Kelley,
Mr. Cohen, Mr. Manz and Mr. Pato; Mr. Valente, Town Manager; and Ms. Pease, Executive
Clerk, were present.
Selectmen Concerns and Liaison Reports
Mr. Manz and Mr. Cohen attended the Clarke School Paper Roller Coaster event and praised
Teacher David Lawrence and the excellent presentations by the students.
Town Manager Report
Mr. Valente announced that the Ribbon Cutting Ceremony for the Parklet is scheduled for
Friday, June 28, at 9:00 a.m. The plants and furniture will be installed very soon.
Grant of Location – National Grid – South Rindge
Mr. Regan, National Grid Permit Representative, asked for approval of the petition to provide
new gas service to 17 South Rindge Avenue.
Upon motion duly made and seconded, it was voted 5-0 to approve the petition for South Rindge
Avenue for National Grid to install and maintain approximately 77 feet of 2 inch gas main in
South Rindge Avenue.
Approve and Sign Bond Anticipation Notes
Upon motion duly made and seconded, it was voted 5-0 to approve the sale of the $1,016,954
1.00 percent General Obligation Bond Anticipation Notes (the “Notes”) of the Town dated June
20, 2013, and payable February 21, 2014, to TD Securities (USA) LLC at par and accrued
interest plus a premium of $4,688.16. Further that in connection with the marketing and sale of
the Notes, the preparation and distribution of a Notice of Sale and Preliminary Official Statement
dated June 4, 2013, and a final Official Statement dated June 11, 2013, each in such form as may
be approved by the Town Treasurer, be and hereby are ratified, confirmed, approved and
adopted. Further that the Town Treasurer and the Board of Selectmen be, and hereby are,
authorized to execute and deliver a significant events disclosure undertaking in compliance with
SEC Rule 15c2-12 in such form as may be approved by bond counsel to the Town, which
undertaking shall be incorporated by reference in the Notes for the benefit of the holders of the
Notes from time to time. Further that we authorize and direct the Treasurer to establish post
issuance federal tax compliance procedures in such form as the Treasurer and bond counsel deem
sufficient, or if such procedures are currently in place, to review and update said procedures, in
order to monitor and maintain the tax-exempt status of the Notes. Further that each member of
the Board of Selectmen, the Town Clerk and the Town Treasurer be and hereby are, authorized
Selectmen’s Meeting – June 17, 2013
to take any and all such actions, and execute and deliver such certificates, receipts or other
documents as may be determined by them, or any of them, to be necessary or convenient to carry
into effect the provisions of the foregoing votes.
Special Town Meeting Article Discussion/Positions
The Selectmen all support Article 2 – Approve TIF Agreement(s) and Article 4 – Amend Zoning
Bylaw – Medical Marijuana Treatment Centers.
Approve TIF Plan and TIF Agreement
Mr. Valente presented the revised TIF Agreement and TIF Plan between the Town, UniQure and
King Street Properties. The documents include a clawback clause in case UniQure ceases to
operate they will reimburse the Town for any benefits received from the Town.
Upon motion duly made and seconded, it was voted 5-0 to recommend that Town Meeting
approve the proposed Tax Increment Financing (TIF) Plan, as amended, pursuant to MGL c. 40,
Section 59, and authorize the Board of Selectmen to execute a TIF Agreement among UniQure,
Incorporated, King 113 Hartwell, LLC and the Town of Lexington, as contained in the TIF Plan,
for property located at 113 Hartwell Avenue and authorize the submission of the TIF Plan and
Agreement for approval to the Economic Assistance Coordinating Council (EACC).
Upon motion duly made and seconded, it was voted 5-0 to recommend that Town Meeting
approve the request for designation of the proposed project as a certified project by UniQure,
Incorporated pursuant to MGL c. 23A, Section 3F and 402 C.M.R. 2.00, and authorize the
submission of same for approval to the Economic Assistance Coordinating Council (EACC).
Approve and Sign Mass DOT License Agreement for Fire Communications Equipment
Mr. Valente explained that the Fire Department has been experiencing a communications ‘dead
zone’ in parts of East Lexington due to the lack of height of its antenna equipment. MassDOT
District 4, located on the border of Lexington and Arlington, agreed to allow the Town to use its
communications tower for the Fire Department radio equipment. This has resulted in a dramatic
improvement in the Department’s radio transmissions. The attached license agreement between
the Town and MassDOT authorizes the Town to use this communications tower. There is no
license fee being charged by MassDOT.
Upon motion duly made and seconded, it was voted 5-0 to approve and sign the License
Agreement between the Town of Lexington and the Massachusetts Department of Transportation
to install and maintain a UHF repeater system with a UHF antenna and a pair of parabolic
antennas on MassDOT existing 230 foot tower and installing radio equipment within the
associated radio room.
Selectmen’s Meeting – June 17, 2013
Approve the FY13-15 LMEA Collective Bargaining Agreement
Ms. Casey, Human Services Director, explained that the Town and Lexington Municipal
Employee Association reached a three-year collective bargaining agreement for the period
FY2013-2015. The Agreement provides a 2% cost of living adjustment in each year of the
agreement and implementation of a classification and compensation study.
Upon motion duly made and seconded, it was voted 5-0 to approve and authorize the Town
Manager to sign the collective bargaining agreement between the Town and the Lexington
Municipal Employee Association for the period of FY2013-2015.
Approve Entertainment License for Orange Leaf and Request to Stay Open until 1:00 a.m. on
July 4th
Upon motion duly made and seconded, it was voted 5-0 to approve an Entertainment License for
Orange Leaf of Lexington, LLC d/b/a Orange Leaf Frozen Yogurt, located at 1726
Massachusetts Avenue.
Upon motion duly made and seconded, it was voted 5-0 to approve the request of Orange Leaf of
Lexington to remain open from 10:00 p.m. on July 3, 2013 until 1:00 a.m. on July 4, 2013.
Consent - Water and Sewer Commitments and Adjustments
Upon motion duly made and seconded, it was voted 5-0 to approve the following Water and
Sewer Commitment:
Commitment of Water/Sewer charges May 2013 Cycle 9 $185,403.04
Executive Session
Upon motion duly made and seconded, it was voted 5-0 by roll call to go into executive session
to discuss pending litigation regarding the Marine and Shale Superfund Site settlement. Further,
that as Chairman I declare that an open meeting discussion may have a detrimental effect on the
litigating position of the Town.
Upon motion duly made and seconded, it was voted 5-0 by roll call to go into executive session
to discuss strategy with respect to coalition bargaining related to the Public Safety Dispatchers
Union. Further, the Chairman declared that an open meeting discussion may have a detrimental
effect on the bargaining position of the Town. And further that the Board will reconvene in
Open Session.
Upon motion duly made and seconded, it was voted 5-0 to recess until 7:00 p.m.
Selectmen’s Meeting – June 17, 2013
Hearing – Flammable Storage License – Cumberland Farms – 324 Marrett Road
The Chairmen opened the hearing at 7:00 p.m.
Representing Cumberland Farms, Mr. Smolak, Attorney and Mr. Tymula, Project Engineer from
MHF Design Consultants, Inc., requested approval of an amended Flammable Storage License
for the underground storage, operation and maintenance of 40,000 gallons of Class 1 flammable
liquids at Cumberland Farms, Inc., located at 324 Marrett Road.
Lt. Cunha, Fire Department, explained that Cumberland Farms is lowering the amount of
flammable liquids from 50,000 gallons to 40,000 gallons and also installing new tanks.
Upon motion duly made and seconded, it was voted 5-0 to approve an Amended Flammable
Storage License for Cumberland Farms, Inc., 324 Marrett Road, for the underground storage,
operation and maintenance of 40,000 gallons of Class 1 flammable liquids at 324 Marrett Road.
The hearing was closed at 7:06 p.m.
Upon motion duly made and seconded, it was voted 5-0 to adjourn at 7:06 p.m.
A true record; Attest:
Lynne A. Pease
Executive Clerk
Selectmen’s Goal Setting Meeting
June 19, 2013
nd
A meeting of the Board of Selectmen was held on Wednesday, June 19, 2013 at 8:30 a.m. in 2
Floor Conference Room at the Public Services Building, 201 Bedford Street. Chairman Mauger,
Mr. Kelley, Mr. Cohen; Mr. Manz and Mr. Pato; Mr. Valente, Town Manager; Ms. McLaughlin,
Assistant to the Town Manager; Ms. Stevens, Management Intern; and Ms. Pease, Executive
Clerk, were present.
Review Status of FY2013-2014 Goals
Mr. Valente reviewed and highlighted some of the important goals accomplished from the
FY2013-2014 Goal Setting, including:
1.Facilities – purchase of 33 Marrett Road for a Community Center and the draft Master
Planning Process Report from the Townwide Facilities Master Planning Committee;
2.Community Farm – will soon begin evaluating proposals;
3.Fire Department Reorganization – has been implemented. Other MRI recommendations
are under review by staff for possible future recommendations to the Selectmen;
4.Economic Development on Hartwell Avenue – approved TIF for UniQure, approved
Alewife-Hartwell employee shuttle to begin in September 2013, installation of sidewalk
and bus shuttle location upgrades, including landscaping and starting to brand and add
amenities;
5.OPEB – Continuing to work on establishing an OPEB policy;
6.Affordable Housing – very soon will discuss affordable housing for the Busa property
and Fairview Avenue; with Leary coming later;
7.Remote Participation – is on hold until phone system is improved, which should begin
soon.
8.Tourism Goal – to develop a strategic plan will continue in FY2014.
Proposed Goals for FY2013-2014
The Board discussed the following proposed goals:
1.Financial and Budget Issues
a.FY2015 Town service Goals
b.Minuteman High School Renovation Plans
c.New Growth
d.OPEB
2.Capital Planning and Projects
a.Facilities Master Planning
b.Street Maintenance
c.Facilities Renewal Fund
d.Cash Capital
e.Recreation
f.More Sidewalks
Goal Setting – June 19, 2013
3.Economic Development
a.Hartwell Avenue
b.Economic Development Strategy/Infrastructure Improvement
c.TIF Philosophy/Policy
d.Center Vitality
4.Transportation
a.Multi-model Transportation Infrastructure
b.Multi-Modal Access to Community Center
c.Lexpress Long-term Strategy
d.Center Parking
e.Traffic Safety on School Grounds
5.Planning and Land Use
a.Affordable Housign Policy and Options
6.Other
a.Community Center Planning
b.Service Implications of Changing Demographics
c.Transparency/Citizen Notification
d.Public Communication Strategy
e.Tobacco Purchase Age
f.Remote Participation
See the attached list of proposed goals and ongoing items for FY 2013-2014.
Discussion of Proposed Goals
Financial/Budget Issues
1.FY2015 Town Service Goals – All Selectmen agreed to continue the policy to have a
level service budget without the need for an override.
2.Minuteman High School Renovation Plans – need to support any legislation put forth
to help get the renovation project moving forward. Also need to advance legislation
to spread the cost evenly to non-member cities and towns that send students to the
school.
Mr. Valente pointed out three issues: 1) current population is 825 students with 425
students from member communities and remainder from non-member communities
who do not pay any capital costs. Question is whether the renovation should be for
825 students or smaller; 2) current agreement requires unanimous agreement –
looking at changing to something less than unanimous; 3) the capital allocation
formula is the most complicated issue. He suggests that the Board designate a
member to focus on this issue.
Three cities who send a lot of students to Minuteman are Watertown, Waltham and
Medford, which would require special legislation to join as a member community.
Goal Setting – June 19, 2013
Mr. Cohen will focus on this issue.
3.New Growth – Mr. Kelley suggests a policy discussion to identify how to fund
projects and track new growth in order to earmark the new revenue for projects. Mr.
Pato suggested that a detailed analysis be done. Mr. Valente suggests including new
growth in budget discussions. The Selectmen will discuss again at a future Selectmen
meeting.
4.OPEB – Ms. Mauger will continue as the lead on this goal and will work with the
OPEB Working Group to develop a work plan for information presentations and
recommended funding model.
Capital Planning and Projects
6. Facilities Master Planning – In anticipation of receiving the Townwide Facilities
Master Planning Committee report, Selectmen should be prepared to accept and
review quickly. Projects will need to start being scheduled. Public Safety is the most
critical, including finding a location for police and fire stations. Mr. Kelley suggests
the first step is discussing the merits of having the police and fire in one facility by
doing an evaluation working with both Chiefs and then bring back to the Selectmen.
Mr. Pato suggests the need to explore as soon as possible siting a facility and if it
should be combined or separate. Mr. Manz and Mr. Cohen want to study whether to
combine or remain separate with the understanding that both current facilities need to
be improved.
Next Steps: Complete Master Plan (Mr. Cohen and Mr. Pato)
Whether combining is a good idea (Mr. Kelley and Mr. Manz)
Identify a Location or Locations (Ms. Mauger)
7. Streets – Streets need to include sidewalks. Need discussion on complete streets and
how to advocate for and move forward with.
Goal: 1) Contingent on time availability look into complete streets and report to the
Selectmen (Ms. Mauger and Mr. Pato); and 2) All Selectmen to continue work with
legislature on infrastructure funding.
8. Facilities Renewal Fund – Some Selectmen would like to explore the possibility of a
fund to help bring projects forward. One concern is having money earmarked and
losing flexibility for very important projects that come up.
Mr. Manz and Mr. Pato will explore a Facilities Renewal Fund.
9.Cash Capital Funding – Ms. Mauger will discuss with the Capital Expenditures
Committee.
Goal Setting – June 19, 2013
10.More Sidewalks (also #38 Committee Support and Process) – need to discuss how to
enhance Sidewalk prioritization process and how to notify residents and also support
committees in the process. Sidewalk process has to be explained and Sidewalk
Committee needs to be sheltered from burden of getting sidewalks built.
11. Recreation Fields – There is a shortage of fields and options are needed, including
looking at synthetic turf and lights to provide more playing hours. Recreation has a
multi-year plan that will come before the Selectmen soon.
The Selectmen will advocate for Recreations requests.
12. Public Trees – The Tree Committee has asked for a policy on how to maintain and
improve tree planting. Ms. Mauger will work with the Tree Committee and report
back to the Selectmen. At a future Selectmen meeting will need to discuss whether a
policy is needed. Issues include whether a management plan is needed, tradeoffs
need to be examined, not enough staff, and need for resources to maintain and water
new trees. The Conservation Commission is engaging a study and will come to the
Selectmen with a funding proposal.
16. Hartwell Avenue – Need to show that we care about businesses and want to partner
with businesses that want to come to Lexington, but infrastructure is vital. Need to
bring final plan for road sooner rather than later. Finance bonding and reinvest
quickly with stronger plan and make user friendly.
Ongoing goal (Mr. Kelley)
17. Economic Development Strategy/Infrastructure Improvement - See 16 above.
18. TIF Philosophy/Policy –The goal should be to think how best to move forward with
goals and how to apply them and also look at ways to analyze TIFs and come up with
anticipated framework on explaining what is going on. Important to be flexible since
each request for a TIF is very different. Guidelines/policy should not be too strict and
each TIF should be a discussed on a case by case basis. Continue discussing.
Goal: Mr. Pato will lead effort to look at possible broad guidelines as time permits.
19.Center Vitality – Mr. Kelley wants to look at ways to advance limiting frontage use.
There is finite space for the center so have to be fair and accommodating for the
community. The Planning Board and Center Committee are looking at whether banks
could be considered as office use and move them up off street level. Mr. Pato wants
to preserve the vitality and would like the Center Committee and Planning Board to
report to the Selectmen. Should be discussed with the Planning Board and Center
Committee. Mr. Manz suggests discussion with landlords to hear their side of the
issues.
Goal Setting – June 19, 2013
The Selectmen will support the Center Committee and Planning Board.
Transportation
21. Multi-Model Transportation Infrastructure – Ms. Mauger and Mr. Pato will look at as
part of the complete streets issues, including looking at other modes of transportation
and how they can be incorporated into planning and policies. They will look at
Lexpress and senior transportation also. Committees have asked that other modes of
transportation be looked at, not just cars.
25. Traffic Safety on School Grounds – Selectmen should support the School Committee
and ask a member to come to a Selectmen meeting to discuss – ongoing issue.
Planning and Land Use
31. Affordable Housing Policy and Options – need conversations and consensus from
Selectmen, Capital Expenditures Committee, Housing Partnership Board, LexHAB
and Council on Aging. Continue to meet 10% goal and have LexHAB suggest
affordable scattered units. The Town does not want huge affordable housing units.
Need to come to conclusion on affordable housing. Issues include: Housing
Production Plan; housing on Busa, Fairview and Leary properties; where to put senior
and mixed units, is scattered housing economical; and financing.
Goal – Consensus on affordable housing and strategy (Mr. Manz and Mr. Pato).
32. Complete Streets – See 21 above.
Other
36. Community Center Planning. Selectmen should consider a staff co-chair and will
discuss at the next Selectmen meeting to revise charge to add a staff co-chair. Mr.
Kelley requested an outline of what programs are being discussed for moving to the
Community Center that would fit into the existing building – that needs to be done
quickly.
Mr. Valente has had discussions but no definite plan; next phase is hiring a consultant
and architect. Mr. Kelley would like to see an occupancy plan defined by early
October and then have the staff move in approximately 90 days later.
37. Service Implications of Changing Demographics – the Selectmen will have the 2020
Vision Committee attend a Selectmen meeting.
Ms. Mauger and Mr. Cohen will work with Mr. Valente, Ms. McLaughlin, and Ms.
Cohen (2020 Vision Committee) to review the survey, pull some data and present to
the Selectmen, School Committee and Planning Board. Then they will plan a process
for public meetings and health reports.
Goal Setting – June 19, 2013
38. Committee Support and Process – Mr. Pato endorses tenure for Chairs and rotating
members. All Selectmen committee charges need to be reviewed for overlapping.
Ms. Mauger and Mr. Cohen will examine committee issues.
39. Transparency/Citizen Notification and
40. Public Communication Strategy – These two items are part of remote participation.
Staff is looking at ways to inform citizens. The Selectmen propose that staff and
Working Group continue their work and see if can address the issues.
42. Battle Green and Patriot’s Day Regulations. The Policy Manual Committee will
review the Battle Green Regulation and suggest changes to the Selectmen.
45. Tobacco Purchase Age – Mr. Pato would like Lexington to align with other towns by
raising the minimum age.
46. Remote Participation – See 39 and 40 above. Selectmen are committed to moving
forward with Remote Participation.
Mr. Manz and Mr. Pato will lead discussions on remote participation.
Documents Presented
1.Status of Board of Selectmen Goals for FY2011-2012;
2.Suggested Board of Selectmen Goal Areas for FY2012-2013;
3.Input from Boards and Committees to the Selectmen’s Annual Goal Setting Meeting;
4.Input from Senior Management Team for Selectmen’s Annual Goal Setting Meeting;
Upon motion duly made and seconded, it was voted to adjourn at 11:04 a.m.
A true record; Attest:
Lynne A. Pease
Executive Clerk
Board of Selectmen
FY2014-2015 Goal Setting
Wednesday, June 19, 2013
Goals:
#Topic AreaProposed Goal or Next StepsLead
Financial and Budget Issues
1 Minuteman H.S. Voice strong support for State legislation to Norman
Renovation Plans increase MSBA reimbursement rates; Board
to engage in school size and regional
discussions
2 OPEB Deb
Reconvene working group to research and
Continuing
recommend funding model
goal
Consider BOS policy of annual minimum
contribution and potential additions from
one-time revenues
Capital Planning and Projects
3 Facilities Master Joe & Peter
Receive Committee’s Final Report
Planning (liaisons)
Joe &
Review, prioritize and set timelines for
Norman
projects (master plan)
Deb
Review siting of Fire/Police stations and
prioritizing locations ASAP
Peter &
Evaluate combined public safety facility
Hank
4 Street All; Carl
Influence State legislation regarding
Maintenance Staff
Chapter 90 funding
Update Pavement Management Study and
include Sidewalk Maintenance Plan
Incorporate #32 Complete Streets concept
into street maintenance
Economic Development
5 Increase Tenancy Consider municipal strategy beyond road Peter
in Commercial design
Districts
TIF Joe
Consider creating an analytical framework
6 Philosophy/Policy
to evaluate the value of each potential TIF
Education to manage expectations and
minimize surprise factor
7 Tourism Strategic Work with all stakeholders to develop a ?
Continuing Plan strategic plan, including bicycle tourism
goal
8 Hartwell Ave. Consider municipal strategy beyond road Peter
Continuing Economic design
goal Development
Planning & Land Use
9 Affordable Hank & Joe
Keep Busa, Fairview and Leary on track
Continuing Housing Policy &
Facilitate community conversation to
goal Options
redefine goal
Strategy to achieve goal
10 Complete Streets Deb & Joe
Work with Planning Board, report back to
BOS at future meeting re: changed thinking
on transportation issues broadly
Incorporates multiple goals:
Street (pavement) maintenance
o
Sidewalks
o
Multi-modal transportation (bikes,
o
bus, taxi, shuttle)
Lexpress
o
Senior Transportation
o
11 Possible ?
Complete public process
Continuing Anaerobic
Obtain needed information, review options
goal Digestion Facility
and decide how to proceed
at Hartwell Ave
Other
12 Community All
Hear recommendations from Committee
Center Planning
and move forward
At future Selectmen’s meeting, consider
staff vice-chair for Committee
13 Service Deb,
Meet with Marian Cohen to review results
Implications of Norman &
of 2020 Vision survey
Changing Staff
Invite School Comm. And Planning Board
Demographics
to a Selectmen Meeting, where 2020 Vision
Committee present its survey results;
Health Director present Community Health
survey results also
14 Committee Deb &
Define and understand how to better
Support and Norman
support committees
Process
Committee member training on minute
taking, web postings
Consider tenure, succession planning
Review committee charges
15 Tobacco Purchase Align with other communities in raising the Joe
Age tobacco purchase age
16 Remote Joe, Hank,
Consider what is needed to implement this
Continuing Participation Staff
when new phone system installed
goal
Also, includes pieces of #39 transparency
and #40 public communication strategy
goals
Policies:
#Topic AreaProposed Goal or Next StepsLead
1 FY2015 Town Present a budget without an override Staff &
Service Goals No goal – continue policy Board
Facilities Explore with the CEC and SC the request for Joe & Hank
2 Renewal Fund facility renewal funds to supplement ongoing
existing programs
Future Selectmen Meeting Agenda Item:
#Topic AreaProposed Goal or Next StepsLead
1 New Growth Staff
Staff prepare analysis to identify impacts
Joe
of policy for committing new commercial
growth for infrastructure in commercial
areas
Future Selectmen meeting agenda item;
Summit discussion
2 Public Trees Explore defining public trees as a Town asset, Deb
consider policy on asset management and
renewal
3 Battle Green and Review regulations in light of Boston Norman
Patriots’ Day Marathon Bombings Policy Manual
Regulations Committee
4 Center Vitality -
Support Center Committee
Selectmen discuss Center business mix
with Planning Board
5 Traffic Safety on -
Support School Committee
School Grounds
Invite SC to make presentation at future
Selectmen’s meeting
No Further Action:
#Topic AreaProposed Goal or Next StepsLead
1 Private Funding - -
& Partnerships
2 Cash Capital Plan for capital needs -
Funding
3 Recreation Fields Recreation Committee makes -
recommendation based on multi-year capital
planning process
4 Improved Capital - -
Submission
Process
5 Early Votes re: - -
CP Fund
Applications
6 Design principles - -
7 Center Parking -
8 Evaluate - -
Effectiveness of
Transportation
Forum
9 Open Space - -
Maintenance
10 Transparency/Citi -
zen Notification
11 Public Staff working group beginning discussions Staff
Communications
Strategy
12 Alternative - -
Energy
13 Pressure State for - -
CPA Funding
14 Climate Action - -
Plan
15 Transportation - -
Technology &
Infrastructure