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HomeMy WebLinkAbout2013-05-BOS-min Selectmen’s Meeting May 6, 2013 A regular meeting of the Board of Selectmen was held on Monday, May 6, 2013, at 7:00 p.m. in the Selectmen Meeting Room of the Town Office Building. Chairman Mauger, Mr. Kelley, Mr. Cohen; Mr. Manz; and Mr. Pato; Mr. Valente, Town Manager; and Ms. Pease, Executive Clerk, were present. Reorganization of the Board The first order of business was the election of a Chairman. Mr. Cohen nominated Ms. Mauger and there were no further nominations. Upon motion duly made and seconded, it was voted 4-0-1 (Mauger abstained) to appoint Ms. Mauger as Chairman of the Board of Selectmen effective immediately. Public Comment Ms. Smith, representing the Old Time Baseball game and clinic, had each Selectman and Mr. Valente pick the winning Bat Boys and Bat Girls for the Old Time Baseball Games. The games will be on Sunday, May 26. The event is free; merchandise can be purchased at the event or at the Crafty Yankee and Michelson Shoes. Mr. Pressman, 22 Locust Avenue, urged the Board to consider affordable housing options for the 33 Marrett Road property. Ms. Mauger said the Board would take the comment under advisement. Selectmen Concerns and Liaison Reports Mr. Manz is impressed with how Lexington volunteers and DPW staff work so well together. He attended several events that were put together by volunteers with the help of DPW staff, th including: Opening Day for Little League Baseball, the 300 table tennis competition, Revolutionary Revelry May Day events on Depot Square, the Field and Garden Club work in Depot Square and the many traffic islands around town. Mr. Cohen attended the Special Olympics, which showed how wonderful the kids are in Lexington. He also attended the High School play “Miss Saigon” which was very well done. Town Manager Report Mr. Valente reported on four items: 1.The federal government declared the February blizzard a disaster event; the Town will be eligible for a 75 percent reimbursement of its costs. 2.The Human Services Department received a $25,500 grant from the Dana Home Foundation for senior outreach services. Selectmen’s Meeting – May 6, 2013 3.Firefighter David Walton was promoted to Lieutenant. 4.Mr. Addelson explained that the motion voted at 2013 Special Town Meeting for the 33 Marrett Road property identified an incorrect finance source of $3,560,000 to be raised in the tax levy; the vote should have been that approximately $1.85 million be raised in the tax levy and approximately $2.47 million be appropriated from the general fund unreserved fund balance. This error does not invalidate the vote but would put the proposed spending at a level that is in excess of the FY2014 levy limit estimate and if the Town was required to set the tax rate now, it would be unable to do so. Consequently it will require that the language of the motion be adjusted and voted on at a fall town meeting to reflect the appropriate mix of funding. In the interim the free cash that should have been used to fund the article will, at the end of this fiscal year, become part of our recertified free cash as of July 1, 2013 and the July 1, 2013 certification will then be the source of funding next fall to make the needed changes to this article. He apologized for the error. Approve and Sign National Public Works Week Proclamation Mr. Hadley, Public Works Director, asked the Board to sign a proclamation for National Public Works Week, which acknowledges all the work of the public works employees. Mr. Hadley hopes to attend the May 20 Selectmen meeting to recognize six DPW employees who have recently retired with a combined total of approximately 245 years of service. The Board is invited to attend the May 21 Appreciation Luncheon, the May 22 New England Chapter Annual Luncheon where Mr. Hadley will receive his award for one of the Top Ten Public Works Officials, and the May 22 DPW Day from 10:00 a.m. to 2:00 p.m. Also, every year there is a poster designed and placed around town recognizing National Public Works Week. Ms. Mauger thanked the DPW staff for all the work they do. Upon motion duly made and seconded, it was voted to approve and sign a Proclamation proclaiming May 19 to 25 as National Public Works Week. Allocation of HOME Funds Hearing Ms. Mauger opened the hearing at 7:25 p.m. to discuss allocation of HOME funds. Mr. Henry, Senior Planner, and Mr. Keane, Lexington Housing Authority Executive Director, presented information on a proposed HOME project at 561-563 Massachusetts Avenue. The request is for $177,000 to be used by the Lexington Housing Authority for the renovation of 561- 563 Massachusetts Avenue. The grant would be composed of accumulated HOME programs funds for all of FY2010, FY2011, FY2012 and much of FY2013 and would leave a balance of $18,390 in the HOME account. Selectmen’s Meeting – May 6, 2013 The project scope includes replacement of the roof and furnace, renovation of the kitchens and baths, a new retaining wall, repairs to paving and handicapped ramps, and substantial pruning of large trees, as well as soft costs. Planning staff recommends that the Board vote to appropriate $177,000 of local HOME funds for this project. Upon motion duly made and seconded, it was voted 5-0 to authorize the use of $177,000 of local HOME funds for the 561-563 Massachusetts Avenue project, including approval of the Action Plan amendments and budget transfer. Further, it was voted to authorize the Town Manager to execute the necessary documents and forms related to this vote, including, but not limited to, the Funding Agreement and HOME program deed restriction. The hearing was closed at 7:28 p.m. Approve HOMES Consortium Funding Agreement Mr. Henry, Senior Planner, explained that the HOME Program is scheduled for renewal for fiscal years 2014-2016. Because of difficulties some of the smaller municipalities have had allocating their HOME funds, and thereby risking losing the funds, the consortium members agreed to modify the way the program is administered. The new model allows the member communities exclusive right to use their allocation of HOME funds in the year the funds are available, after which any unused funds will be pooled and available for award through a request for proposal process. The Planning Staff will continue to work with Lexington Housing Assistance Board (LexHAB) and the Lexington Housing Authority to find projects that could use the HOME funds. The Appropriation Committee and Capital Expenditures Committee support continuation in the HOME Program for FY2014 through FY2016. Upon motion duly made and seconded, it was voted 5-0 to remain in the HOME program and approve the West Metro HOME Consortium Mutual Cooperation Agreement for fiscal years 2014 to 2016 and to authorize the Town Manager to execute all related documents, subject to Town Counsel review. Discuss Community Center Advisory Committee Membership The Selectmen discussed a process for determining membership for the Community Center Advisory Committee. Early indications are that there will be more capable volunteers and nominees for this committee than there will be membership positions. In order to be as open as possible while balancing the interests of individuals interested in serving, following is the proposed process for determining members: Selectmen’s Meeting – May 6, 2013 1)Post a request for volunteers and nominees for the committee on the Town’s web site for a two week period. Also send a request to the Town Meeting Members Association and Lexington List. Include a description of the proposed process for determining final membership. 2)Have the Selectmen’s office staff collect names of candidates (including previously submitted nominees and volunteers). 3)After the two week period, have the Selectmen’s office staff create a final list of volunteers and nominees and provide that list to each Selectman. The Selectmen will have one week to vote for seven members. 4)The Selectmen’s Office staff will receive the votes and tabulate the results. In the event of a tie vote, the roster of proposed candidates will be narrowed down to the leading vote getters and each Selectman will vote again for seven members. 5)Once this final list of proposed members is created, the Chairman will contact each of them to confirm their willingness to serve. If someone is unwilling to serve, the next leading vote getter will become the proposed member. 6)The final list of members will be asked to fill out an application and will be appointed at a meeting of the Board of Selectmen. At that time the Selectmen will also vote for the Chair of the Committee. Upon motion duly made and seconded, it was voted 5-0 to adopt the proposed process, as amended. Approve Farmers’ Market Winery/Farmer Special License for 2013 Upon motion duly made and seconded, it was voted 5-0 to approve and sign a special license for Charlton Orchards to sell/serve wine at the Lexington Farmers’ Market from May 21, 2013 through October 29, 2013 only on Tuesdays from 2:00 p.m. to 6:30 p.m. Upon motion duly made and seconded, it was voted 5-0 to approve and sign a special license for Coastal Vineyards to sell/serve wine at the Lexington Farmers’ Market from May 21, 2013 through November 26, 2013 only on Tuesdays from 2:00 p.m. to 6:00 p.m. Upon motion duly made and seconded, it was voted 5-0 to approve and sign a special license for Turtle Creek Winery to sell/serve wine at the Lexington Farmers’ Market from May 21, 2013 through November 26, 2013 only on Tuesdays from 2:00 p.m. to 6:30 p.m. Approve Collective Bargaining Agreement for Town Building Maintenance Staff Mr. Valente explained that the Town and the Building Maintenance staff reached a 3-year collective bargaining agreement for the period FY2013-2015. The Agreement provides for: a 2% cost of living adjustment in each year; $200 added to base wages in FY2014; creation of a new weekend custodial position that will help reduce overtime costs; creation of a new Head Custodian position, with the elimination of the higher salary Foreman’s position when it Selectmen’s Meeting – May 6, 2013 becomes vacant; and a voluntary flexible work schedule that will help the Town cover shifts when there is a long-term vacancy. Upon motion duly made and seconded, it was voted 5-0 to approve and authorize the Town Manager to sign the collective bargaining agreement between the Town and the AFSCME Local 1703, Building Maintenance Division, for the period FY2013-2015. Approve and Sign Eagle Letter Congratulating Patrick Corbin Rose Troop 119 requested a letter of commendation for Patrick Rose who recently earned the rank of Eagle Scout in the Boy Scouts of America. His Eagle project involved designing, building and installing a series of fencing bag storage racks at the Boston Fencing Club. Upon motion duly made and seconded, it was voted 5-0 to send a letter of commendation to Patrick Corbin Rose congratulating him on attaining the highest rank of Eagle in Boy Scouting. Appointments Council for the Arts Upon motion duly made and seconded, it was voted 5-0 to appoint Jean Hart to the Council for the Arts to fill the unexpired term of Diamond Hayes until September 30, 2013. Economic Development Advisory Committee Upon motion duly made and seconded, it was voted 5-0 to appoint George Burnell to the Economic Development Advisory Committee to fill the unexpired term of Jerry Michelson until September 30, 2014. Upon motion duly made and seconded, it was voted 5-0 to appoint Robert Richards to the Economic Development Advisory Committee to fill the unexpired term of Joe Zink until September 30, 2013. Sidewalk Committee Upon motion duly made and seconded, it was voted 5-0 to appoint Sean Osborne to the Sidewalk Committee to fill the unexpired term of Jill Hai until September 30, 2015. Dissolve the Cary Memorial Building Program Committee Upon motion duly made and seconded, it was voted 5-0 to dissolve the Cary Memorial Building Program Committee and to thank them for their hard work and outstanding effort. Selectmen’s Meeting – May 6, 2013 Consent Agenda th 300 Anniversary Celebration Committee Volunteer Event th Upon motion duly made and seconded, it was voted 5-0 to sponsor the 300 Anniversary celebration Committee Volunteer Appreciation Event on June 2, 2013. Selectmen Letter for Time Capsule th Upon motion duly made and seconded, it was voted 5-0 to sign a letter to include in the 300 Anniversary Celebration Committee time capsule that will be buried on Saturday, May 25, 2013, for 50 years. Use of the Battle Green – Air Force Promotion Ceremony Upon motion duly made and seconded, it was voted 5-0 to approve a request of the Air Force to use the Battle Green on Thursday, May 23, 2013, at 10:30 a.m. for an Air Force Promotion Ceremony, including a ceremonial musket salute during the ceremony performed by the Lexington Minute Men. Use of the Battle Green – Lexington Minuteman Musket Demonstration Upon motion duly made and seconded, it was voted 5-0 to approve a request of Faith Moore & Associates, Ltd. to use the Battle Green on Saturday, May 18, 2013, at approximately 10:00 a.m. for a musket demonstration by the Lexington Minute Men that will last approximately 15 minutes. Designate School Crossing Guard as Special Municipal Employees Upon motion duly made and seconded, it was voted 5-0 to designate School Crossing Guards as Special Municipal Employees. Town Manager Request for Vacation Upon motion duly made and seconded, it was voted 5-0 to approve the Town Manager’s request to take vacation from August 26 to 30, 2013. Minutes Upon motion duly made and seconded, it was voted 5-0 to approve the minutes of April 8, 2013, April 10, 2013, April 16, 2013, April 22, 2013, April 24, 2013, April 29, 2013 and April 30, 2013. Executive Session Minutes Upon motion duly made and seconded, it was voted 5-0 to approve the executive session minutes of April 22, 2014, April 24, 2013 and April 29, 2013. Selectmen’s Meeting – May 6, 2013 Executive Session Upon motion duly made and seconded, it was voted 5-0 by roll call to go into executive session as authorized under c. 59, ss. 5 and 60 to discuss potential tax exemption (Exemption 7) and to discuss the value of real property (Exemption 6). Further the Chairman declared that an open meeting may have a detrimental effect on the negotiating position of the Town. Upon motion duly made and seconded, it was voted 5-0 to adjourn at 8:45 p.m. A true record; Attest: Lynne A. Pease Executive Clerk Selectmen’s Meeting May 9, 2013 A meeting of the Board of Selectmen was held on Thursday, May 9, 2013, at 9:00 a.m. in the Selectmen Meeting Room of the Town Office Building. Chairman Mauger, Mr. Kelley, Mr. Manz; and Mr. Pato; Mr. Valente, Town Manager; and Ms. Pease, Executive Clerk, were present. Statement of Interest Regarding UniQure TIF on Hartwell Avenue Mr. Valente explained that UniQure contacted and met with Town staff to discuss establishing a US manufacturing facility and that they were considering two locations on Hartwell Avenue and also other communities. It would be a 10-year lease with two 5-year extension options and may include expansion. UniQure is the first company in the world licensed for gene therapy. They expect to create 100 jobs to begin. Their Board is meeting on May 13 to discuss whether they want to authorize a US presence. They need to get permitted quicker so they can be up and running in early 2014. They asked if Lexington would consider a Tax Increment Financing (TIF) agreement and whether they could provide a letter of support to present to the UniQure Board on May 13. If their Board approves a US presence; they will be prepared to make a presentation to the Selectmen on May 20. Since vacancy rates are so high on Hartwell Avenue, this would be a great addition. They are looking to make a decision quickly so the letter will indicate that a Special Town Meeting would be scheduled for June 17. Upon motion duly made and seconded, it was voted 4-0 to approve and sign a statement of interest. Executive Session Upon motion duly made and seconded, it was voted 4-0 by roll call to go into executive session to discuss strategy with respect to Litigation, Mauri A. Niininen and Marji-Tiitta Koivunen vs. Lexington Board of Appeals and to reconvene in Open Session only to adjourn. The Chairman also declared that an open meeting discussion may have a detrimental effect on the litigating position of the Town. Upon motion duly made and seconded, it was voted to adjourn at 9:16 a.m. A true record; Attest: Lynne A. Pease Executive Clerk Selectmen’s Meeting May 20, 2013 A regular meeting of the Board of Selectmen was held on Monday, May 20, 2013, at 7:00 p.m. in the Selectmen Meeting Room of the Town Office Building. Chairman Mauger, Mr. Kelley, Mr. Cohen, Mr. Manz and Mr. Pato; Ms. Vine, Deputy Town Manager; and Ms. Pease, Executive Clerk, were present. Public Comment Ms. Sullivan, Thoreau Road, explained that when the High School students visited Antony, th France, this year (the 26 year students have visited Antony) the City Hall presented to the students three books for Lexington to be kept at the Cary Library: 1) Antony – cinq siecles de rues et de lieux-dits by Yvonne Firino (a history book about Antony’s origins to present day); 2) Antony Des origins a nos jours by Anne Fontaine (the history of Antony through its street names); and Hauts-De-Seine Berceau De L’Automobile by Jean Fondin (about the cradle of automobile manufacturing in France). Each of the books has a book plate that says: “Gift to the Town of Lexington from the Ville d’Antony, France, February 15, 2013, on the occasion of the farewell dinner at Lycee Descartes honoring exchange students from Lexington High School.” Ms. McKenna, Tourism Committee Chair, thanked Ms. Sullivan for spearheading the relationship between the schools and Antony, France. The Selectmen will send a letter of thanks for the wonderful books. Ms. McKenna, Tourism Committee Chair, reminded the Board that the Mayor of Antony and fourteen other Antony residents will be in Lexington for the Memorial Day weekend and hope the Selectmen will be able to meet and greet them. They will be at Discovery Day on Saturday, May 25, from 1-3 p.m. On Sunday, May 26, there will be a groundbreaking ceremony and picnic at Antony Park in Tower Park beginning at 12:30 p.m. On Monday, May 27, they will participate in the annual Memorial Day parade. Mr. Karnofsky, Bertwell Road, raised a concern about the Community Farm RFP that he feels will affect all potential applicants that want to operate a farm. The RFP was revised to remove the language requiring the lessee to remove existing structures and the security deposit amount was reduced to $30,000. He is concerned that bidders will not be able to meet the required security deposit amount and suggested that it be removed since the requirement to remove existing buildings has been taken out of the RFP. The Selectmen took the information under advisement and will get back to Mr. Karnofsky for follow-up. Selectmen’s Meeting – May 20, 2013 Selectmen Concerns and Liaison Reports Ms. Mauger showed a picture of Mr. Ladd, the Head Coach for the Boys Outdoor Track Team and the 55 team members. They did a Community Service Project on Whipple Hill this past weekend in support of the Conservation Stewards, who are working on a comprehensive trail improvement project to be carried out over the next two years. The Track Team carried tons of lumber to five different areas on Whipple Hill that the Stewards will use to build hundreds of feet of bridges and boardwalks. The Conservation Stewards were extremely grateful for the hard work of the Track Team and their Coach. The lumber was purchased with a grant from the department of conservation and recreation. Town Manager Report Ms. Tintocalis, Economic Development Director, announced the great news that Lexington received a grant from MassDOT that will provide funding for a shuttle service on Hartwell Avenue. Ms. Vine provided copies of a bill filed by Senator Ken Donnelly that would increase the base percentage of school building assistance for regional vocational school districts that have high out-of-district enrollments by 10 percent, subject to the existing overall maximum reimbursement percentage limit. The Selectmen were urged to contact their representatives to support it. The Selectmen will also discuss at their next meeting on June 3. Liquor Hearing – New Wine and Malt License – The Upper Crust The Upper Crust submitted all the necessary paperwork and requested a new wine and malt liquor license. Upon motion duly made and seconded, it was voted 5-0 to approve the application for a new liquor license and to issue a Common Victualler Wine and Malt Beverages Liquor License to UC Lexington, LLC, The Upper Crust, 41 Waltham Street. Recognition of Retiring DPW Employees Mr. Hadley introduced and thanked seven DPW employees who recently retired, whose combined years of services is over 287. Chuck Corssino November 3, 1969 to November 3, 2009 Eric Huoppi April 26, 1971 to May 10, 2013 Ron Russo October 15, 1973 to January 3, 2012 Billy Shaw April 1, 1974 to October 17, 2012 Chuck Toomey August 5, 1968 to January 3, 2012 Chuck Walton November 25, 1968 to April 19, 2013 Tommy White January 31, 1972 to July 1, 2011 Selectmen’s Meeting – May 20, 2013 Ms. McKenna stated that DPW workers are always first and last at all scenes and residents should be very grateful. Mr. Kelley thanked the workers for the many years of experience and commitment to Lexington. Mr. Mauger also thanked the wives and families for their sacrifices over the years because of the many emergencies and events. Each of the retiring DPW workers received a gift from the Selectmen and a group picture was taken. Sidewalk Committee Recommendation on Winthrop Street Sidewalk Ms. Crocker, Chair of the Sidewalk Committee, stated that on May 29, 2013 in the interest of pedestrian safety and being identified as a major point of connectivity for local neighborhoods with schools and the center area, the Sidewalk Committee unanimously voted to recommend to Selectmen that the Winthrop Road sidewalk be completed from Highland Avenue to Waltham Street. The public hearing will be held Thursday, May 30, 2013 at 7:00 p.m. in the Selectmen Meeting Room. UniQure Presentation Ms. Tintocalis, Economic Development Director, introduced UniQure, a bio-tech company based on the Netherlands, which is proposing an expansion into the United States and is looking at two sites along Hartwell Avenue. The company’s focus is on gene therapy. Their expansion proposal includes approximately 50,000 square feet of research, development and clinical manufacturing space. They want to explore what type of public-private partnership is possible with the Town and State to facilitate their proposed expansion. Mr. Abair, MassBio, congratulated Lexington on focusing on life sciences as part of its economic development plan and for participating in the Bio convention last year. He wanted to introduce Steve Gorgol from UniQure and is looking forward to the future growth of small mid- sized companies that will bring new technologies to the marketplace, of which UniQure is one of those companies. He also offererd MassBio support for UniQure and Lexington. Mr. Gorgol presented a slideshow on what UniQure is working on, the benefits and who can st benefit from Glybera, the 1 gene therapy to be approved. Glybera reduces the risk of pancreatitis, reduces hospitalization/intensive care time, has long-term effects and will help to reduce overall burden on health care. UniQure plans to create 75 to 100 jobs when construction is completed. Selectmen’s Meeting – May 20, 2013 Discuss Proposed Center Parking Study Mr. Michelson, Center Committee, and Ms. Tintocalis, Economic Development Director, updated the Board on the Parking Management Group’s (a subcommittee of the Center Committee) policy document that identifies the critical parking issues in the Center and outlines actions to improve the parking conditions. The Group requested feedback from the Selectmen on what the parking challenges are in the Center and discuss next steps. The parking problems consist of: employees compete with customers for parking, payment methods are outdated, current pricing does not reflect value, difficult and confusing to find parking lots and people avoid the center if they cannot easily find parking. The suggested solutions are to: create a mix of payment options and availability to encourage visitors; move long-term parking users from high-demand areas; facilitate long-term parking in the periphery of the center; increase parking capacity and circulation in lots and nearby streets and improve signage, parking information and incentives for alternative modes of transportation. The Group wants to manage the existing parking spaces we have; it does not include any additional parking spaces. The Selectmen all agreed with the existing parking problems. Mr. Cohen believes a major concern is parking by employees in the center. Next steps include posting the presented Parking document on the Town’s webpage, preparing an RFP to send out to bid, keep updating parking data, workshops and public outreach sessions planned after the summer. The Parking Management Group will return to the Selectmen in 8-12 months with suggested changes. Mr. Kelley asked whether there is parking meter revenue available to help with this parking program, if there will be costs associated with suggested parking changes and whether the Board can get a sense of the revenue collected in the center zone and how it relates to the center maintaining parking operation and funding some of the suggested changes. Mr. Kanter, Precinct 7 Town Meeting Member, asked what the timeline is for the RFP and the consultant’s work to update and is funding available to accommodate that timeline. Ms. Tintocalis hopes to finalize the RFP and get it out to bid within the next three weeks. Funds are available from the previous parking study to bring the recommendations to reality. Ms. McKenna, Tourism Committee, is pleased that the RFP will include the area of the Battle Green all the way to Woburn Street, so that it will include the visitor impact. Her data shows that at least 100,000 come through the Visitor Center each year. Using that number, 85 percent of people come by private auto (assume 2 per car or 40,000 cars) each year just related to visitor services. She emphasized the need for the people counter to get a better idea of the magnitude of visitors. Selectmen’s Meeting – May 20, 2013 Approve Center Parking Signage Ms. Tintocalis, Economic Development Officer; Mr. Michelson, Center Committee; and Ms. McKenna, Tourism Committee, presented the proposed parking signs that will improve their visibility. The Center Committee and Tourism Committee worked with Parking Management Group to come up with a compromise on the proposed parking signs. The HDC has approved the proposed design and locations. The proposed parking signs are a white “P” inside a blue circle with the traditional oxblood colored background in the current shape. They presented a map of the eleven proposed locations. Some of the Selectmen thought the signs could be larger. The Center Committee and Tourism Committee will monitor feedback on the new proposed signs. Upon motion duly made and seconded, it was voted 5-0 to approve the new public parking signs to be installed in 11 locations, as presented. Sign Warrant for Special State Election on June 25, 2013 Upon motion duly made and seconded, it was voted 5-0 to sign the June 25, 2013 Special State Election Warrant. Discuss Anaerobic Digestion Community Meetings Before the Anaerobic Digestion RFP is distributed it is suggested that the Selectmen hold some community meetings. The suggested dates for the first two meetings will be June 13 at 7:00 p.m. in Battin Hall and June 20 at 9:30 a.m. at the Library. Other meetings will be scheduled, including for the property owners in the Hartwell Avenue area. The meetings will include a presentation and opportunity for questions. Liquor License – Change of Manager for Omni Crushed Grapes Upon motion duly made and seconded, it was voted 5-0 to approve the application for a change of manager and issue an all alcoholic Retail Package Goods Liquor License to J&T Enterprises of Massachusetts, Inc., d/b/a Omni Crushed Grapes & More, 411 Waltham Street. Approve and Sign Eagle Letter Congratulating Brady Gambone Mr. Manz explained with pleasure how involved scouts are in the community, including helping move books for the Cary Library Book Sale. Mr. Gambone’s Eagle Project involved the deconstruction and building of two bridges and walkways in the Paint Mine Conservation Area. Upon motion duly made and seconded, it was voted 5-0 to send a letter of commendation to Brady Gambone congratulating him on attaining the highest rank of Eagle in Boy Scouting. Selectmen’s Meeting – May 20, 2013 Off-Peak Senior Fares Pilot Extension Ms. Rebecchi, Transportation Services Coordinator, explained that the Off-Peak Senior Fares Pilot that started January 1, 2013 to try to increase Lexpress ridership during off-peak hours and provide seniors, riders with special needs and Medicare cardholders free rides between the hours of 9:00 a.m. and 2:00 p.m. has received positive response from the community. It is recommended that the pilot program be extended through June 30, 2014. This pilot program has the full support of the Transportation Advisory Committee and the Council on Aging Board. Upon motion duly made and seconded, it was 5-0 to approve extending the Off-Peak Senior Fares Pilot Program through June 30, 2014. Community Farming Committee The Selectmen were not prepared to approve the charge or appoint members to the Community Farming Committee, so the item was deferred to the next Selectmen’s meeting. Mr. Kanter, Precinct 7 Town Meeting Member, recommends that the charge for the Community Farming Committee include language making it clear that there will be no financial help from the Town. Ms. Mauger asked the Selectmen if they wanted to revise the charge. She wants to be consistent. Since the language regarding financial help from the Town was included in the Community Center Advisory Committee charge it should also be in the Community Farming Committee. All of the other Selectmen did not want to make any revisions to the charge and felt the requested language was not needed. Council for the Arts – Appointments Upon motion duly made and seconded, it was voted 5-0 to appoint Cristina Burwell to the Council for the Arts to fill the unexpired term of Edwin Huberdeau until September 30, 2015. Upon motion duly made and seconded, it was voted 5-0 to appoint Lynne Klemmer to the Council for the Arts for a term to expire September 30, 2014. Economic Development Advisory Committee (EDAC) – Charge Revisions The proposed changes to the charge include increasing the membership from 9 to 11, adding a paragraph under the description regarding recommendations of the EDAC, and adding a non- voting liaison from the Center Committee. Upon motion duly made and seconded, it was voted 5-0 to approve the proposed changes to the Economic Development Advisory Committee charge. Selectmen’s Meeting – May 20, 2013 Town Celebrations Committee – Resignation Upon motion duly made and seconded, it was voted 5-0 to accept the resignation of Jo-Anne Granger from the Town Celebrations Committee, effective immediately. Water and Sewer Abatement Board – Resignation Upon motion duly made and seconded, it was voted 5-0 to accept the resignation of Maria Constantinides from the Water and Sewer Abatement Board, effective immediately. Consent New Employment Agreement for Rob Addelson Upon motion duly made and seconded, it was voted 5-0 to reappoint and approve a new Employment Agreement for Rob Addelson as Assistant Town Manager for Finance and as Town Comptroller for a term to expire March 6, 2016. Town Celebrations Committee – Memorial Day Ceremonies Approval Upon motion duly made and seconded, it was voted 5-0 to approve the request of the Town Celebrations Committee for the Memorial Day Parade and Ceremonies on May 27, 2013, as outlined in the letter dated May 15, 2013. Executive Session Upon motion duly made and seconded, it was voted 5-0 by roll call to go into executive session as authorized under c. 59, ss. 5 and 60 to discuss potential tax exemption (Exemption 7) and to discuss the value of real property (Exemption 6) regarding a potential TIF agreement for UniQure. Further, the Chairman declared that an open meeting may have a detrimental effect on the negotiating position of the Town. And further, to reconvene in open session to discuss a scheduling of a Special Town Meeting. Open, Close, Set Date and Sign an Warrant for a Special Town Meeting on June 17, 2013 The Selectmen discussed the proposed articles for the June 17 Special Town Meeting. The proposed articles are: 1.Article 2 - Approve TIF Agreement(s), 2.Article 3 - Technical Correction to Article 2 of the March 18, 2013 Special Town Meeting – Land Purchase Off Marrett Road 3.Article 4 - Medical Marijuana Treatment Centers Article 4 requests a temporary moratorium which would give the Town time to develop regulations for locating Medical Marijuana Treatment Centers in Lexington. Selectmen’s Meeting – May 20, 2013 Upon motion duly made and seconded, it was voted 5-0 to set the date for a Special Town Meeting for June 17, 2013. Upon motion duly made and seconded, it was voted to open and close the warrant for the 2013 Special Town Meeting scheduled for June 17, 2013. Upon motion duly made and seconded, it was voted to sign the warrant for the June 17, 2013 Special Town Meeting. Documents Presented 1.Email from Ken Karnofsky dated May 19, 2013 regarding Concern about Community Farm RFP. 2.Email from Carl Valente dated May 18, 2013 regarding Minuteman Budget Amendment. 3.Email regarding a Senate Bill Budget Amendment, dated May 18, 2013. Upon motion duly made and seconded, it was voted to adjourn at 9:45 p.m. A true record; Attest: Lynne A. Pease Executive Clerk Selectmen’s Meeting May 30, 2013 A regular meeting of the Board of Selectmen was held on Thursday, May 30, 2013, at 7:00 p.m. in the Selectmen Meeting Room of the Town Office Building. Chairman Mauger, Mr. Kelley, Mr. Cohen (arrived at 7:15 p.m.), Mr. Manz and Mr. Pato; Mr. Valente (arrived at 7:25 p.m.), Town Manager; and Ms. Chabot, Assistant to the Executive Clerk, were present. Winthrop Road Sidewalk Public Hearing Ms. Mauger explained that prior to the hearing notices were sent out to abutters, and prior to the notice the Selectmen received phone calls, emails, and had face to face meetings with residents who wanted to share comments or concerns. At the hearing each person will have up to 3 minutes to speak. If anyone still feels they have not been heard they are free to email the Selectmen after the hearing. The purpose of the hearing is for the Board to hear comments. The Selectmen will not deliberate tonight and make a decision. Residents who came to speak in opposition of installing a sidewalk along Winthrop Road were Marion and Dan Krupka, 40 Winthrop Rd.; Vera Seidl, 39 Winthrop Rd.; Catherine Bauer, 44 Winthrop Rd.; Steve Perry and Lois Zizzi, 28 Winthrop Rd.; Ricky Hardy, a future abutter who gave the address 37 Winthrop Rd., Alex Bonner, 37 Winthrop Road, and Masazumi Nagai, 42 Winthrop Rd. Ms. Mauger read the statements of Chin-o Chang, 48 Winthrop Rd. and Barry & Jane Fanburg, 20 Sherborne Rd. Comments by those in opposition to the sidewalk included that it was not proven to be necessary; there were no incidents or accidents in the past 10 years; it was a poor use of taxpayer funds; neighbors were not notified or given the opportunity to express concerns when the sidewalk was first proposed; of those directly affected 8 are in favor, 11 are opposed and 3 are neutral; current sidewalks in the Town have fallen in to disrepair and maintenance is expensive. The group suggested implementing traffic calming measures instead of installing a sidewalk. Residents who came to speak in favor of the proposed sidewalk on Winthrop Road were Edward Dziadzio, 36 Highland Ave.; Laura Mark, 38 Winthrop Rd.; Shalini Srivastava, 50 Winthrop Rd.; Aaron Cooper, 31 Winthrop Rd.; Alyse Rubenstein, 6 Highland Ave.; Russ Tanner, 35 Highland Ave.; Savanna Dziadzio, 36 Highland Ave.; Paul Skerker, 52 Winthrop Rd.; Mariana Tanner, 35 Highland Ave.; Jason Ross, 38 Winthrop Rd.; Allison and Laura Kerper, 6 Winthop Rd.; Lauren Aguirre, 17 Winthop Rd.; Jane Borjas, 16 Winthrop Rd.; Ann Groves, 18 Winthrop Rd.; Trish Green, 7 Winthrop Rd.; Ronni Skerker, 52 Winthrop Rd.; Alan Simpson, 2 Highland Ave.; and Pamela Cohen, 12 John Poulter Rd. Comments by those in favor of the sidewalk included that the road was not safe for walking for students and others; there was an accident 12-13 years ago and others have experienced close calls; it is better to prevent an accident than to wait for something to happen; cars can not see walkers especially along the curve at Winthrop Road and Highland Avenue; a majority of people in the neighborhood are in favor of the sidewalk; four attempts were made to contact every resident on the street to sign the petition to install a sidewalk and self addressed stamped envelopes along with a copy of the petition were left at homes by the organizers Laura Kerper, Trish Green and Lauren Aguirre; the sidewalk would be installed on Town owned land. Selectmen’s Meeting – May 30, 2013 Ms. Mauger thanked all who attended the hearing and gave comments. She let the group know that the proposed Winthrop Road sidewalk would be on the Selectmen’s meeting agenda for Monday June 3, 2013 for deliberation. Ms. Mauger closed the public hearing at 8:16 p.m. The Selectmen were in recess until 9:20 p.m. Executive Session Upon motion duly made and seconded, it was voted by roll call 5-0 to go into executive session as authorized under c. 59, ss. 5 and 60 to discuss potential tax exemption (Exemption 7) and to discuss the value of real property (Exemption 6) regarding a potential TIF agreement for UniQure. The Chairman declared that an open meeting may have a detrimental effect on the negotiating position of the Town. The Selectmen will reconvene in open session to discuss the June 17, 2013 Special Town Meeting and warrant. Upon motion duly made and seconded, it was voted 5-0 by roll call to return to open session at 11:02 p.m. After a brief recess the Selectmen returned to open session at 11:10 p.m. Discussion of the June 17, 2013 Special Town Meeting and Warrant Ms. Mauger reported that there will be a Special Town Meeting on June 17, 2013 and the Warrant has been sent out to all households. The Selectmen will discuss article positions at their next meeting on June 3, 2013. Documents Presented 1. Winthrop Road Sidewalk Proposal – Opponents Position - May 30, 2013 Upon motion duly made and seconded, it was voted 5-0 to adjourn at 11:11 p.m. A true record; Attest: Diana B. Chabot Assistant to the Executive Clerk