HomeMy WebLinkAbout2013-04-04-TOUR2-Antony-minMinutes for Antony Working Group meeting on April 4, 2013
Meeting began at 7 PM - -- adjourned at approximately 9:30 pm
Present at meeting: Dawn McKenna, Kerry Brandin, Sandy Gasbarro, Kitty Galaitsis, Tony
Galaitsis, Maureen Poole
Documents available for review:
1. Friendship Dinners invitation
2. Antony Park Fundraising Goals 2012 -2013
3. Giving Levels document
4. Sample "Friends of Antony Park" stationery
5. Draft Itinerary for Visit
6. Minutes from previous meeting - -- February 27, 2013
Antony Park
a) Project update - -- Dawn: bidding documents are ready. Discussion of costs: major
expenses; money spent on design; construction contract - -- impact on goal. Group
decision was to raise fundraising goal to $75,000 given that projected cost of contract
is more than originally anticipated.
b) DinersAmicaux — Friendship Dinners - -- Three dinners scheduled are not yet sold out.
Discussion of how to fill remaining dinners.
c) Donation updates - -- Amount raised to date: $50,665. Discussion of possible sources,
grants? Kitty will contact Garden Club regarding potential giving of a tree. Dawn will
reach out to Jay Kaufman about consideration of French Consul contributing a tree.
d) Art auction and display - -- Kudos Kerry Brandin, Christina and George Gamota, and
Dawn McKenna who set up the display at the former 344 store next to CVS that is
owned by Kevin McGuire . We are grateful to Kevin for his generosity. Discussion
about method(s) of selling the art: talking about auction online; Kerry suggested the
nonprofit "Bidding for Good" and will look into it.
e) Direct solicitation - --
i) Giving Categories and already determined. See Giving Levels document.
ii) Who will solicit individuals? We have 10 of the 14 trees to still available. Placement
of Plaques to identify contributors. Thoughts of whom to approach.
iii) Mailing materials - -- creating a letter (to be printed on the very attractive new
stationery created by Kerry) which would accompany the Giving Levels Document, and
be sent to the larger group on our Constant Contact list.
Antony Officials Visit in May
a) Itinerary - -- Lots of discussion about each day's events. Consideration of possible
venues for the Saturday night dinner, the picnic after the dedication on Monday,
and the Tuesday brunch. Conversation about where the visitors will stay. Some
already have hosts. The Inn will not be ready, so suggestion was offered of
providing option A or B (hotel or family residence), allowing each visitor to choose
what he /she would prefer and find most comfortable. In the event some are in a
hotel, plan is to have a "dedicated person /couple" to chauffeur hotel guests
whenever /wherever needed.
What we know so far: Kitty and Tony Galaitsis offered to host, having one double
room with two single beds, and another single bed room. Jean -Marie and
Frangoise Delecroix are staying with Shirley and Bud Frawley. Bill and Maureen
Poole have been in touch with Christian and Annette 011ivey, and will be their
"dedicated drivers."
Need to check with Fred Johnson, who had offered to host earlier. Think Anny
Leon may be staying with Fred. He may be able to accommodate another one or
two. Think Pascale Masselin may stay with John Patrick. Think Helen Hua may be
staying with John Kiernan and Brenda Nishamura. We will confirm and a list will be
prepared with placements. Shirley Frawley has offered to help contact possible
hosts, if we find more are needed.
b) Antony Park dedication - -- 12:30 PM on Monday, May 27 "Lots of discussion about
options: the ceremony; picnic in the park (Plan B ... related to weather); caterers;
music ... to be continued at next meeting.
c) Item for time capsule - -- Thoughts: Jean Hart's poster, reduced in size, rolled up; French /U.S. flag pins
attached to a card; the plan for Antony Park, rolled up; small flags of both countries; check with Karen
Girondel to see if there are any artifacts from the student exchanges.
d) on motion duly made and seconded, the minutes from the meeting of February 27 were approved.
School Connections — French Lessons
Need further information from Jean Sobarzo
Next Regular Meetings — April 24th, May 9 th
Respectfully submitted, Maureen Poole