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HomeMy WebLinkAbout2013-05-28-CEC-min Minutes of the Lexington Capital Expenditures Committee (CEC) Me May 28, 2013 Date, Place, and Location: May 28, 2013, 8:00 .., Cary Memorial Building, Ellen Stone AM Room Members Present: Charles Lamb, Chair; Beth Masterman, Vice-Chair; Jill Hai; Bill Hurley; David Kanter Documents Presented: Proposal for CEC Input to Selectmen's Goal Setting (Jun 2013) (Mr. LambÈs e-mail to Committee members, May 26, 2013, 8:58 ..) AM Posted Warrant for the June 17, 2013 Special Town Meeting (STM) (http://www.lexingtonma.gov/towngovernment/2013%20STM-June%2017/STMwarrant-061713-Print.pdf) Outline Minutes for the CEC Meeting, May 28, 2013 Call to Order: Mr. Lamb called the meeting to order at 8:02 .. AM Mr. Lamb asked that the Review of the STM Warrant be taken up first and the Committee concurred. Review of the Warrant for the June 17, 2013, STM The Committee discussed the Articles on that Warrant. It conclud warranted a formal report by the Committee under Article 1 (Reports of Town Boards, Officers, Committee), the CommitteeÈs position on Article 3 (Technical Correction to Article 2 of the March 18, 2013, STMÃLand Purchase Off Marrett Road)Ärelated just to the funding for that purchaseÄshould be presented to that STM. It was moved and seconded that the Committee recommend approval of Article 3. Vote: 5Ã0 CEC Input to Selectmen's Goal Setting (Jun 2013) The Committee discussed the 12 topics, with explanations, submitted by Mr. Kanter. (Other members were asked if they had additional topics to propose, but there were none.) 1.Commitment to Increased Extraordinary Maintenance Funding 2.Cash Financing for Capital "Programs" 3.3-year versus 2-year capital projects 4.Roads 5.Residential Sidewalks 6.Affordable Housing Policy 7.Enhance the Town's Recreation Field Capacity 8.Improved Capital Planning 9.Capital Project Submission Process 10.Enhanced Transparency of the Board's Decision Making (Exclusive Session) 11.Early Position-Taking Regarding Town Applications for Use of the Community Preservation Fund 12.CEC Representation at Executive Sessions Related to Capital Matt Mr. Hurley left at 8:29 .. AM Page 1 of 2 Minutes of the Lexington Capital Expenditures Committee (CEC) Me May 28, 2013 Ms. Hai will provide Mr. Lamb with suggested alternative explanations for topics #5, 6, and 11Äwith Ms. MastermanÈs input for topic #6. It was moved and seconded that the CommitteeÈs submission to the include topics #1Ã11, but not #12, and with the Chair to decide just what explanations to include for the topics being submitted. Vote: 4Ã0 Member Concerns and Liaison Reports Mr. Kanter reported on two items: 1.The SelectmenÈs Ad hoc Townwide Facilities Master Planning Commit (AhTFMPC) also would be making an input to next-monthÈs SelectmenÈs Goal Setting; however, at this point in the AhTFMPC deliberations, it is not make specific timing recommendations, with projected financial i capital projects for all of the facilities it has been charged to consider. Instead, it will present some preliminary facility recommendations with pros and alternatives it has identified for each facility. It hopes to ha completed by the end of next month. 2.The Selectmen have scheduled two public meetings regarding their on-going consideration of the issuance of a Request for Proposal for the construction and operation of an anaerobic-digester facility at the TownÈs Compost Facility on Hartwell Avenue. The first meeting is in the evening on June 13, 2013, in the Cary Memorial Building [subsequently confirmed to be at 7:00 .., in that buildingÈs Battin Hall]; the PM second, on June 20, 2013, at 9:00 .. in the Cary Memorial LibraryÈs Large Meeting AM Room. Approval of Minutes As no other business was before the Committee, it then reviewed the presented Outline Minutes for this meeting and updated it to reflect the actions tThen it was moved and seconded to approve the updated version with the inclusion of what will be the actual time of adjournment and with Mr. Kanter authorized to make any needed editorial adjustments. Vote: 4Ã0 Adjourn: A Motion was made and seconded at 8:53 .. to adjourn. Vote: 4Ã0 AM These Minutes were approved by the CEC at its meeting on May 28, 2013. Page 2 of 2