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Home My WebLink About2013-02-27-REC-min\p US M00 p 1 77 5 �c� (7 fl FA N GS Frederick DeAngelis, Chairman Wendy Rudner Sandra Shaw Howard Vogel, Vice Chairman Lisah Rhodes Tel: (781) 862 -0500 x262 Fax: (781) 861 -2747 Recreation Committee Minutes of Meeting of February 27, 2013 A meeting of the Recreation Committee was held on Wednesday, February 27 2013 at 7:00 p.m. in the Recreation Office at the Town Office Building. Members Present: Sandra Shaw, Wendy Rudner, Lisah Rhodes, Rick DeAngelis and Howard Vogel Staff Present: Karen Simmons, Director of Recreation, Chris Filadoro, Superintendent of Public Grounds, Sheila Butts, Assistant Director, Others Present: None 1. Citizens and Other Boards: none 2. Meeting Minutes from December 19, 2012 and February 12, 2013 Lisah Rhodes moved and Wendy Rudner seconded acceptance of the Recreation Committee Meeting minutes from December 19, 2012. The Recreation Committee voted 4 0 to approve the motion and accept the meeting minutes as presented. Sandra Shaw moved and Lisah Rhodes seconded acceptance of the Recreation Committee Meeting Minutes from February 12, 2013. The Recreation Committee voted 4 — 0 to approve the motion and accept the meeting minutes as presented. 3. Liaison Reports Sandra Shaw, liaison to the Bicycle Advisory Committee reported that the committee is currently very busy planning for Bike /Walk/Bus week in May. The BAC will also be participating in the Patriots Day Parade on April 14, 2013. Howard Vogel, liaison to the Greenway Committee reported that the Greenway Committee had submitted a CPA funding request for $5,000 to complete additional "Across Lexington" routes. 4. Football Field Project Update This is a standing item on the Recreation Committee Meeting agenda, At the current time there is little to report about the project due to the continuing winter weather. 5. Strategic Plan Update Karen Simmons, Director of Recreation, thanked the Recreation Committee for their participation in the focus groups and Recreation Committee Workshop on February 11 and 12. Sixty -five to seventy -five residents attended the focus groups and community workshop. Committee members Town of Lexington Recreation Committee 1625 MASSACHUSETTS AVENUE • LEXINGTON, MASSACHUSETTS 02420 will be emailed the comments collected at the focus group sessions once they are compiled by the consultant. 6. Recreation 5 -Year capital Plan: FY 14 — FY 18 Karen Simmons, Director of Recreation, will meet with Howie Vogel to review the Capital Request presentation. Ms. Simmons reviewed the manner in which the capital Articles will be presented under Article 8 (CPA) and Article 9 (Recreation Capital- Pine Meadows) at Town meeting. The Recreation Committee had a general discussion on the type of infill synthetic turf to be installed at Lincoln #1. Chris Filadoro and the Committee agreed that it is important that the turf be cleaned and maintained regularly. 7. Recreation Report Karen Simmons, Director of Recreation, reported on the following: • The Dana Home donated granite slabs to the Lincoln Park Subcommittee. The LPSC will use these to build a "granite forest" in an area of Lincoln Park near the meadow but off the path. • Phase one (baseball and softball fields) of the Center Drainage Project was selected as a "Distinguished Sports Fields" facility. • The financial summary for the fiscal and calendar year 2012 was positive. Play at the course was up approximately 2,800 rounds. New England Golf Corporation hopes to open Pine Meadows for the 2013 season during the third week of March, weather permitting. • The current contract for Pine Meadows expires on December 31, 3013. A team will be put together in the fall to review proposals for managing the course. • The Department has been invited to present to the Subcommittee for demographic Change on February 28. The subcommittee is interested in learning what we do and how we are servicing the changing needs of the community. • Peter Coleman was selected as the 2013 recipient of the "New Professional of the Year" by the Massachusetts Recreation and Park Association. This well - deserved award will be presented to Peter on March 13, 2013 at the MRPA Annual Conference in Hyannis. • Assistant Town Manager for Finance, Rob Addelson, has completed an analysis of the indirect charges assessed the Recreation Department. Mr. Addelson is interested in presenting his analysis to the Recreation Committee. As committee members know, the indirect charges keep rising. For FY2014 the indirect charges will rise to $228,600. Mrs. Shaw noted that the changes in the CPA should assist the department with costs. Mr. DeAngelis agreed, but made it clear that the CPA would assist with capital projects, but not programs. The Recreation Committee recommends that Mr. Addelson be invited to the May Recreation Committee meeting to review his analysis. • The Recreation Department is working with the Revolutionary Revelry Committee to facilitate the Early Release Day Program on May 9' The program will feature an Amazing Revolutionary Race throughout the center of Lexington. Revolutionary Revelry will also feature a May 7' "Lex Tee it Up" event in cooperation with New England Golf Corporation and the Recreation Department on May 7 th 2 8. Parks Report Chris Filadoro, Superintendent of Public Grounds reported on the following: • The Parks Department is sending members of the Parks Department to upcoming Certified Playground Safety Inspector Trainings this winter. • The department has added 6 more picnic tables to its inventory this winter. • Mr. Filadoro has met with Shane Arnold and Jeff Crampton of Lexington Little League to facilitate ongoing improvements on the little league fields. Additionally the parks Department will replace and add equipment boxes behind backstops at little league fields. • Commended the crews responsible for the ongoing maintenance and lining of the fields. Sue Benoit and Sean Fifer did a great job this past year. • The permit holders meeting took place on February 25. The meeting was well attended and Peter Coleman and Chris were able to address questions about the upcoming spring season. • Peter Coleman and Chris continue to meet about fields on a weekly basis, and are updating a "do's and don'ts" list for field users. The next meeting of the Recreation Committee will take place on Wednesday, March 27 at 6:30 p.m. in room 201. (Recreation Department Office), The February 27, 2013 meeting adjourned at 8:40 p.m. The following documents /exhibits distributed or discussed at the meeting are attached: • Distinguished Sports Field Facilities information Respectfully Submitted, Sheila Butts .Assistant Recreation Director Stantee Consulting Page 1 of 2 Karen Simmons From: Tworney, Jenna [Jenna.Twomey a@stantec.corn] Sent: Tuesday, January 22, 2013 11:55 AM Subject: Stantec's ASBA Award Winners: Tennis Facility of the Year & Distinguished Sports Field Facilities If you are having trouble viewing this Stantec eCard, please check out the online version; htt /announcements stantec.com ecard /asha201213(}121 Clav W. & Lvnn B. Harnlin Tennis Center at Penn Par[ University of Pennsylvania, Philadephia, Pennsylvania Distinguished Sports f=ield Facili Goodreau Field at Villanova Stadium Villanova, Pennsylvania Reynolds Athletic Fields at Fenn Schooi Concord, Massachusetts Lexington Center Islay Fields Phase I Lexington, Massachusetts Please click on the project titles to learn mare. Click ' to learn more about Stantec's Sport Group. 117'7.1 ?.01 " Stantec is pleased to announce the following projects were recognized by the American Sports Builders Association (ASBA): Lexington Center Play Fields Lexington, Massachusetts Stantee The Lexington Center Play Fields were not getting used to their full potential. Because of drainage issues, the fields easily flooded when it rained and the town's soccer, baseball and softball games were often canceled. Stantec's Sport Group was chosen to identify the specific site issues attributing to the poor drainage on the fields and provide recommendations on how to address these issues. It started out as a study and ended in a completed project. In 2009, we created a three phase approach plan for the reconstruction of the individual fields addressing the field grades, existing drainage capabilities and soil make -up. We provided schematic cost estimates and construction scheduling for the proposed projects. In 2010 the Town again hired Stantec, this time to proceed with the design, permitting, and construction documentation work for Phase 1 of the project - a natural grass baseball field, softball field and overlapping multi - purpose field. We provided design and permitting services from July 2010 to December 2010 after which the project was publicly bid under Chapter 30 bidding laws in late January 2011. With the project being bid early in the year, the Town received extremely favorable pricing for the work. Because of the Town's field use in the summer for a semi- pro baseball league, construction began in September 2011 and the fields were completed the following Spring. Members of the community are pleased with the new fields — they can get on the fields much faster after it rains now. Better drainage and safer conditions mean more playing time. The Lexington Center Play Fields have been recognized as an American Sports Builders Association (ASBA) Distinguished Multi -Field Sport Facility. Client: Town of Lexington Completed: 2012 One Team. Infinite Solutions-