HomeMy WebLinkAbout2012-12-20-LEXHAB-minLexHAB
Mnutes of Dec. 20, 2012 Meeting
All members of the Board were present together with Attorney Fat Nelson Bob Presstnan
also attended.
The meeting opened at 7: 08 a.m. The Chairman conducted the meeting.
] _ Minutes
- It was noted that item 9 on page 3 needs to be corrected as the Masonic house is
on Masrett Road, not Worthen }'toad and that page 4 should show adjournment at 9 Ma.
and the next meeting date as December 20, not the I h -
- Oflmwisa, the minrtes for Nov. 16 were accepted as presented.
2. Financial Reports
- Dave presented the statement showing bank balances; there were no questions or
COnun a.
- Dave noted that Paul Ryan from our audit firm has been in the practice of
charging off annually a portion ofLex13AB's uncollected rents as bad debts; Fain makes
other minor adjustments which he deems appropriate.
- Dave commented on a new requirement which audit firms must adhere to: a firm
which makes any adjustments to a client's profit and loss statement or balance sheet
carrot then also serve as auditor of the reports. Gerry observed that inasmuch as Paul
knows LexHAB and is fun iar with its taission and its practices, it would be helpful
were Paid to continue to review and make adjustments to our reports, and that a different
firm. Perhaps the Town's auditors, should become the signers of our final reports. Dave
will speak to Paul and see whether he might be able to suggest a. new firm to perform this
function.
- Bob Pressman noted that Town boards are aware ofthe size of our reserves and
that we should take this into account as we ask the CPC and the Selectmen and the CBC
for annual set -aside funds for unspecified purchases ofland and/or houses. (See Section
6 following).
- Gerry commented on the spreadsheets including the new 2 -year comparisons,
There was a strong expression of support for this valuable comparison tool and thanks to
Maryann and all others involved in its preparation. There was additional discussion of
various aspects of the spread - sbeet reports including the suggestion that the start -up
expenditures for Wilson Road all be capitalized.
5. Fairview
- Bob reported that a dyer describing our basic plan has gone out to neighbors and
that one neighbor has responded with a message of support.
- Bob stated that a notice u► neighbors of the second meeting will be dispatched
shortly, that John Noonan wig be invited to be present to discuss his topo plan and that all
members s ofour Board in town at the time should plan to be present at the meeting on
January a at Bob's home at 7 p,m.
6. CPA Funding Request
- The Chairman reported that our request for $450,000 as set -aside funding for the
purchaselconstruction of affordable housing not yet identified has been presented to the
CPC, along with the willingness crf LexHAB to accept an identification of this grant with
either or both of the Leary or Bus& projects.
- Hill also noted that Town Meeting as well as several Boards within the Town
wonder whether LexrIM needs to maintain such an extensive war chest for future
Katandin Woods purchases given the likely availability of CPA funding for whatever the
Town may wish to commit under whatever options the Town may have to acquire
Katandin units for affordable housing.
- The consensus was that in view of (or notwithstanding) the above, we should
hold f rmly to our position that the $450,000 approved last year plus the CPA funds
approved in 2010 for Wilson Road but not used ought to remain available for whatever
LexHAB identifies as an appropriate expenditure for the purchase of a dwelling or a
duplex and not be tied to Leary or Buse.
7_ Parker School Condominium
- Pat Nelson described the history of the Parker School conversion, pointipg out
that in recent times, the condominium has functioned without very much trustee input (or
meetings), with a relatively low provision for future needs and without much concern
about inbuilt shortcomings.
- Pat stated that there are in fact several forthcoming needs that do need to be
addressed such as the removal of lead from common areas and the question whether the
association's insurance package is adequate given the likely increase in replacement
costs.
R. Masonic Property
- Bill K reported that the Town's Facilities Master Planning Committee is
reviewing the 'Town's options. The Selectmen are deliberating how much the Town
should agree to as a purchase price. At least two appraisals will need to be obtained
before the Selectman can commit to purchase.
- It appears that the carriage bouse is not sound.
- The Mirrett Road home does not appear to work for fordable housing although
some are still exploring the suitability of the building for congregate housing.
- The administration boding does appear to be useful for Town purposes;
consideration is being given to commitment of the for a community center'•
- The conversion costs to the Town for any of the above is at this paint a matter of
speculation; no estimates or appraisals have yet been obtained.
9. Neat Meeting
- The neat meeting will be held at the offices of LaxHAB on Jan Z e at 7 a.m.
10. Executive Session
The Chairman next proposed that the Board go into Execuftve Session to consider
tenant issues without return to open smon, declaring that consideration of same in open
meeting would have a detrimental effect on the negotiating position of a public body,
namely IxxHAB, and might also adversely affect tenant privacy rights.
- The members of the Board were then individually polled; each member then
voted in favor of the Chairman's proposal. The time was then 8:50 am.
Respectfully submitted:
William C. Hays
Secretary pro tern -