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Home My WebLink About2012-08-09-TCC-min Minutes Town Celebrations Committee August 9, 2012 Room G-15, Town Office Building Members Present Suzie Barry, Linda Dixon, Mary Gillespie, Julie Miller, Bill Mix, Sandy Podgorski, Charlie Price and Dave Taylor Members Not Present Dick Crogan, Jo-Anne Granger, Paul Jenkins, Sondra Lucente, Wayne Miller, Henry Murphy, Jim Shaw and Bob Tracey Guests Ryan Lennon, Lexington’s Veterans’ Service Officer Li-wen Wang, Lexington resident Business •Suzie Barry convened the meeting at 7 pm. •July 26, 2012 Minutes will be presented for acceptance at the next meeting. •The fall calendar was established. The committee will meet on Wednesdays @ 7 pm, September 5 and 19; October 3, 17 and 24; November 7 and 14; December 5. Scheduling for 2013 will be arranged at a later date. •Suzie has informed Selectman Peter Kelley, liaison to Town Celebrations Committee, of committee business and changes. Veterans’ Day 2012 •Chief Marshal. Julie Miller will ask her neighbor, military physician, if she is available. •Program. Suzie contacted Lee Cummings, US Army legal officer, to ask for his help in selecting a guest speaker. •Essay Contest •Submission process – Essay questions, along with instructions, participation rules and information, etc., will be e-mailed to an extensive list around town, which includes about ten official websites. •Essay question – Two questions will be offered – one for high school age students and another for middle school and younger. After much committee discussion, Linda and Sandy will construct a suggestion for Q #1 and submit it to Suzie by Monday, August 13. •Other •Assistant Town Manager, Candy McLaughlin, will make sure that judges receive the entries without contestant names. •Ryan Lennon will serve as one of the judges. Veterans’ Breakfast 2012 Update •Venues •Minuteman Tech -- Julie is waiting for a return call from Mary Ann Hamm. •Lexington High – Suzie found that there are too many logistics involved in using this facility. •St. Paul’s Evangelical Church – Linda Dixon visited the parish and feels that it is an ideal place to host the breakfast. Amenities include a piano, PA system, industrial kitchen, ground level entrance, 300-person capacity, $400 charge and, the church can provide us with help from the ranks of its youth. In addition, the Pastor has ministers who are a USAF veteran and active duty Marine Corps and Army. •Grace Chapel – Linda is waiting to hear from Pastor Richard Rhodes. •St. Brigid’s – The charge is $400 for the small room in the Kennedy School. •Food •Neillio’s will be asked to give an estimated cost for providing the basic breakfast. Other community businesses will be asked to possibly donate fruit, coffee, bagels, etc. •The venue, as well as catering details, should be determined at the next meeting. •Program Committee members discussed possible guest speakers and structure of the talk. •VSO Ryan Lennon’s update •Ryan prepared a flyer and sent out initial publicity. The Lexington Veterans’ Association is another way to spread the word about the breakfast. Once a date is set, Ryan will send out additional publicity with more detail, make posters, etc. •Dispensing tickets was suggested as the best way to handle organization of the responses to the invitation. •The VSO’s budget will allow for a $1,000 contribution to the breakfast. •Door Prizes The committee likes the idea of offering door prizes. Suggestions were mentioned as possible donations to pursue, for example, Bill Mix will call Aloft/Element to ask for a donation of a weekend package and ask staff at the USS Constitution for a private tour of the ship and lunch with the Commander; Suzie will try to secure Bruins tickets. Other suggestions include an LL Bean gift certificate, Red Sox tickets, State House tour by Jay Kaufman; lunch with the Hanscom Air Force Base commander; Lexington Symphony tickets, etc. •Other •The question of an admission cost was raised. Some feel that we should not charge our guests; those opposing feel that there should be a charge, but that the cost should be nominal. •Breakfast invitations will be extended to a veteran and one guest only. Meeting adjourned at 8:45 pm Respectfully submitted by Sandy Podgorski