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HomeMy WebLinkAbout2012-02-01-ETF-minEstabrook Task Force Meeting February 1, 2012 — Public Services Building Present: John Livsey, Michelle Ciccolo, Jim Brown, Ben Moroze, Mark Corr, Keith Hoyle, Christian Boutwell, Peter Johnson, Deb Mauger, Bill Hadley, Judy Crocker, Richard Larrabee, Ed LoTurco, Tom Peterson, Joe Reilly (Collaborative Partners /OPM), Patrick Murphy (Collaborative Partners /OPM), Pat Goddard, MaryAnne Stewart. Call to order: 5:35 p.m. No minutes to review; will review at next meeting. Updates — PBC and School Committee endorsed submittal of the schematic design to the MSBA which will be submitted by Collaborative Partners for a 3 -story building. The scope and budget will be voted on by the MSBA on March 28 the design and construction will be voted on by special Town Meeting on April 2" The Sidewalk Committee made the same recommendation to the Superintendent as the ETF to consider subsidized bussing during construction. He will take it under advised for the FYI 3 budget. DPW met with Beta on the design timeline. Any work that will be done at the driveway of the school on Grove Street will be the most time sensitive. The plan is to do as much of that work while school is not open during summer 2013. Design funding is being requested at Town Meeting. At this point, there is not enough information to make a determination on signalization; we will have more information once the site plan is done. A pedestrian signal may be an alternative. Update Public Safety Memo: The recommendation for the construction phase has not changed. Public Safety priorities for the permanent school have been established. Priority #1: Because there is a school at end of Robinson Road, it should be able to accommodate emergency vehicle access to the school thereby creating a second access. Priority #2: No queuing on Grove Street. Priority #3: Through design and changes to policy, there should be no queuing on any public way. The recommendation for the turn around at end of Robinson Road and working with Safe Routes to School remains unchanged. Review of Public Comments: A sugestion was made to have notice of ETF meetings distributed on the TMMA list. The Chair noted that people could sign up to receive the regular notices from the Town if they were interested. A question was raised if all schools have two access roads. Chief Corr responded yes and gave examples of each school with streets of access to each building. It was reiterated by the Task Force members that they do not have any decision making authority. The ETF has made recommendations that there be no queuing on public ways. These recommendations will be made to the School Committee and all recommendations will go to the architect. There is no update on the final site plan design or when we will know about queuing space allocated on site. The new school is scheduled to be opened in the fall 2014 so there is time to make behavioral changes with drop off and pick up. Site plans will go to PBC and School Committee; PBC will have to approve the site plan within the next 3 months for it to go out to bid. When the final site plan gets locked down, the Task Force will plan to meet to review any further recommendations for offsite improvements. As of now, there is no further basis for action. The Board of Selectmen has recommended that the ETF make an interim report and present it to the Board of Selectmen and School Committee. The Chair asked for volunteers to attend the next School Committee and Board of Selectmen meetings. The Chair asked if there was anything to add to the ETF recommendations handed out at the last meeting. It was asked to include on the document both motions made to the School Committee. A motion was made that the Committee accept, with the modifications deemed necessary by the Chairperson, the ETF priority recommendation report and have it serve as the interim report to the School Committee and Board of Selectmen to include the last two motions made to the School Committee. Christian Boutwell; seconded by Judy Crocker. All in favor; The next Board of Selectmen meeting is 2/13/12 and next School Committee meeting is scheduled for 2/14/12. They will try to get Michelle Ciccolo on these agendas to give an update at each meeting. A motion was made to adjourn at 7:05 p.m. by Jim Brown; second by Ben Moroze. All in favor.