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HomeMy WebLinkAbout2013-03-06-CEC-minMinutes of the Lexington Capital Expenditures Committee (CEC) Meeting March 6, 2013 Open Session Date, Place, and Location: March 6, 2013, 8:00 A.M., Cary Memorial Building, Ellen Stone Room Members Present: Charles Lamb, Chair; Beth Masterman, Vice - Chair; Jill Hai; Bill Hurley; David Kanter Document(s) Presented: • Draft Minutes for the February 5, 2013, CEC Meeting (Open Session) • Draft Minutes for the February 5, 2013, CEC Meeting (Executive Session) • Draft Minutes for the February 13, 2013, CEC Meeting • Draft Minutes for the February 26, 2013, CEC Meeting • Draft #3 CEC Report to 2013 Annual Town Meeting & 2013 Special Town Meeting (Mar 18 th ) Call to Order: Mr. Lamb called the meeting to order at 8:02 A.M. Move to Executive Session: Mr. Lamb, as the Chair, declared that an Executive Session is warranted under the Open Meeting Law Exemption 6 (to consider the purchase, exchange, lease or value of real property) as the discussion in an open meeting may have a detrimental effect on the negotiating position of the Town —and with the intention to reconvene in Open Session. A motion to do so was moved and seconded. Each member was polled. Vote: 5 -0 The Committee went into Executive Session at 8:03 A.M. Return to Open Session: The Committee returned to open session at 8:47 A.M. Approval of Minutes: • It was moved and seconded to approve the Minutes as presented for the February 5, 2013, meeting —both the Open & Executive Sessions. Vote: 4 -0 -1 (Ms. Hai abstained as she had not attended either session of that meeting) • It was moved and seconded to approve the Minutes as presented for the February 13, 2013, meeting. Vote: 4 -0 -1 (Mr. Hurley abstained as he had not attended that meeting) • It was moved and seconded to approve the Minutes as presented for the February 26, 2013, meeting. Vote: 5 -0. Discussion of Committee's Report to the 2013 Annual Town Meeting and the companion Special Town Meeting (STM) The members reported on their status with regard to the remaining inputs they would be making. Mr. Kanter advised that the starting preparation of the major tables in the report was pending receipt from the Town staff of the spreadsheets for the tables in the "FY2014 Recommended Budget & Financing Plan, March 1, 2012" (the "Brown Book "). Page 1 of 2 Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting March 6, 2013 Open Session Mr. Kanter then led a walk- through of the Warrant Article Analysis and Recommendations portion of the Draft #3 that he had previously distributed and reported the changes that had already been entered into a pending Draft #4. Specific attention was paid both to ascertaining the informal positions of the Committee on each Article and sub - Article based on the current information, and to identifying where the Committee might wish to add any further specific comments to the presentation for any Article or sub - Article. (Excluded was the one Article for the STM as the Committee is awaiting advice from the Board of Selectmen regarding that potential purchase.) Again excluding the STM Article, the Committee was in support of all the Articles and sub - Articles —and in almost all the cases, currently with unanimous support. Mr. Hurley left at 9:30 A.M. Next Meeting: The Committee's next planned meeting had been on March 18, 2013, but Mr. Lamb advised that Carl Valente, Town Manager, and Rob Addelson, Assistant Town Manager for Finance, wished to meet sooner than that with the Committee to discuss the financing to be proposed for the potential purchase of property at 33 Marrett Road if the on -going negotiations with the seller should reach agreement such that the matter can be brought to the STM on that date. The Committee agreed to schedule another meeting for that purpose and Mr. Lamb is to determine a date and time that's mutually convenient for Mr. Valente, Mr. Addelson, and as many of the Committee members as practical. Mr. Kanter would then ask the Town Clerk's Office to post that meeting and its agenda. Adjourn: A Motion was made and seconded at 9:53 A.M. to adjourn. Vote: 4 -0 These Minutes were approved by the CEC at its meeting on March 13, 2013. Page 2 of 2