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FY14 CPA Project Apps-rpt
CPA Project Applications FY 14 CPA PROJECT APPLICATIONS FY 14 FY 14 SUBMITTALS REQUEST 1 Archives and Records Management $20,000 2 5 -Year Open Space and Recreation Plan Update $30,000 3 CPA Conservation Restriction Enforcement Funds $25,000 4 Cary Memorial Building Upgrades $550,000 5 Muzzey Senior Center Upgrades- Phase 3 $526,818 6 Visitor Center- Design Phase $68,950 Installed Wall Units-Air Conditioners. School 7 Administration Building $56,000 Human Resources Office Renovation - School 8 Administration Building $29,500 Print Shop Renovation, School Administration 9 Building $430,835 10 Hastings Park Gazebo Repairs $30,000 11 Park and Playground Improvements $147,500 12 Park Improvements-Athletic Fields $65,000 13 Lincoln Park Field Improvements $150,000 14 Center Linear Parks Design (Phase 1 of 2) $20,000 15 Merriam Hill Preservation $3,000 16 Six Moon Hill Neighborhood Nat'l. Reg.Nomination $6,000 17 Greeley Village Front Doors $172,734 18 LexHAB Set Aside Funds $450,000 19 Across Lexington - Trails linkage initiative $5,000 20 33 Marrett Road - Property Acquisition unk 21 Buckman Tavern Restoration Plan $650,000 TOTAL $3,436,337 nlr updated 113012 i AL.:,,. Town of Lexington -FY 2014-FY 2018 Capital Improvement Projects , 44t;,a. Project Name; _Archives&Records Management/Records Conservation&Preservation Date: 15-Sep-08 Project ID Number: 3D7 Revision Date: 11-Sep-12 Submitted By: Donna Hooper Department: Town Clerk Priority 1 First Year Submission? (_;j Phone#: 862-0500 x273 E-mail dhooper@lexingtonma.gov II Description of Project: The FY2014 request for conservation&preservation of historic municipal documents and records begins the transition from the 5-year CPA I funded preservation program addressing the major backlog of conservation and preservation needs to an anticipated 3-year annual request in the amount of$20,000 for the treatment,digitization and microfilming of'newly historic records' This request continues to build upon record accessibility through electronic portal and will address smaller collections of mid-century items requiring less conservation,as well as for technology upgrades to meet the growth of web access to documents and materials via the Lexington Heritage portal and Lexington's digital archives. The requested appropriation will address the preservation needs for records including the Board of Assessor Minutes,Fire Records, General Register of Voters,and Register of Birth and Marriages. Justification/Benefit: Significant progress has been made to preserve and protect the vast majority of historic records and permanent soon-to-be historic records requiring preservation and conservation,along with microfilming and digitization to provide for accessibility and permanent retention. The FY2014 request places emphasis will be given to microfilming of bulky permanent records requiring permanent retention. It is projected a $20,000 annual request for treatment/digitization/microfilming of'newly historic'records will be made for out-years 2014-2016 to help address newer records of historic significance including past legal documents,board and committee and other mid 20th century records. The preservation and conservation of permanent records for archiving creates the basis for documenting Lexington's history for the future. A virtual exhibit for celebration of the 300th Anniversary of the incorporation of Lexington will provide access to the repository of digitized images of conserved/preserved documents and materials. Impact if not completed: Records are at risk for damage and loss. Microfilming,conservation/preservation and scanning of records assures retention and accessibility for current and future access. Failure to continue this initiative places records and information in jeopardy for future readability,access,and reference. Failure to apply CPA funding creates an added burden on the annual operating budget when small amounts are authorized to handle individual situations rather than a comprehensive program. Timeframe: Replace. Free: Collection review,identification and completion of required microfilming,scanning,preservation&conservation continues 1 Years annually. Stakeholders: Municipal departments, Lexington residents,researchers,historians,and space usage for Town Office Building and Cary Memorial Building records storage/archives. Operating Budget Impact: Request includes provision of hardware/software as needed,in addition to microfilming/scanning/preservation/conservation;software and hardware for electronic document management. Archivist,consulting Archivists,and office staff can perform indexing and archiving. Possible expansion may result in additional services. If not covered by CPA funding additional operational budget funding will be requested annually. Cost Analysis: Funding Source: 0 Levy 0 CPA C. Revolving O State Aid O Water 0 Sewer O Recreation O Private 0 Other Capital Funding Request Recurring Cost 307 2014 2015 2016 2017 2018 Totals $20,000.00 Maintenance Cycle Site Acquisition € $0 $0 i $0 $0 $0 i $0 Y Design/Engineer $207000 $20,000 $20,000 $0 $0 $60000 0 Years Construction $0 $0 l $0 $0 1 $0 r------16.- € :: -..._.... Equipment $0 j $0 1 $0 . $0 $0 ' $0 Contingency $0 $0 I $0 $0 $0 $0 Totals 1 $20,000 $20,000 $20,000 1 $0 : $0 $60,000 : 9Plid� hhIMINl �... .Ili , ._..: .6..4111111 III 111 003.11 $4.1 11111111100111111101il. 10/22/2012 1:05:26 PM p Town of Lexington -FY 2014-FY 2018 Capital Improvement Projects Project Name: Archives&Records Management/Records Conservation&Preservation Date: 15-Sep-08 Project ID Number: 307 Revision Date: 11-Sep-12 I Submitted By: Donna Hooper Department: Town Clerk Priority _. 1 First Year Submission? ❑ Phone#: 862-0500 x273 E-mail dhooper©lexingtonma.gov Basis of Cost Projection: Professional services for conservation and preservation needs,records processing&indexing,virtual exhibit creation,and small equipment needs. 1 • . • • 10/22/2012 1:05:27 PM Town of Lexington -FY 2014-FY 2018 Capital Improvement Projects "Olt& Project Name: 5-Year Open Space and Recreation Plan Update _ Date: 13-Sep-12 Project ID Number: 853 Revision Date: Submitted By: Emily Schadler and Peter Colem Department: Community Development Priority 1 First Year Submission? Phone#: 781-862-0500 x 240 E-mail eschadler@lexingtonma.gov Description of Project: The purpose of this project is to provide funding to complete the required 5-year update to Lexington's Open Space and Recreation Plan (OSRP) . The current OSRP was last updated in 2009 and expires in 2014. Justification/Benefit: Without an updated OSRP,the Town will not be eligible for 2 land acquisition grants available through the State's Office of Energy and Environmental Affairs-the LAND (Local Acquisitions for Natural Diversity) and PARC Parkland Acquisitions and Renovations for Communities) grants.It should be noted that the Town purchased many of the existing conservation open space areas with the assistance of the LAND grants. Most recently,a LAND grant of$500,000 was awarded to the Town toward the purchase of the Cotton Farm in 2010,and $400,000 is anticipated to be awarded to the Town toward the purchase of Wright Farm in 2012. Beyond meeting grant requirements,the OSRP helps to provide a roadmap for a meaningful pattern of open space and recreational resources for the Town s future.The plan identifies and maps existing open space,identifies threats, highlights opportunities for enhancement,and identifies priorities for land protection. The plan serves as a tool and reference for the Town and its residents.It also provides a means for the public to weigh in on open space related planning issues. Impact if not completed: If this project is not completed,the Town will not be eligible for reimbursement for land acquisitions,renovations,or new construction from the State's LAND and PARC grants. Timeframe: Replace. Freg: Summer 2013- October 2014 0 Years Stakeholders: Lexington residents,Town Conservation Division, Recreation Department,and DPW Operating Budget Impact: Plan may determine open space related projects that require future funding. Cost Analysis: Funding Source: 0 Levy 0 CPA O Revolving O State Aid 0 Water 0 Sewer 0 Recreation 0 Private 0 Other Capital Funding Request Recurring Cost 853 2014 2015 2016 2017 2018 Totals $0.00 Site Acquisition $0 $0 $0 $0.., $$0 $0 Maintenance Cycle . __ 3 Design/Engineer ' $30,000 $ $0 $O��j $30,000 5 Years Construction p. $0 $0 f $0 $0 $0 $0 i 'FrarE=x Equipment $D $0 $0 $0 t __. $0 $0 :�......._.............. Contingency $0 i $0 $0 $0 $0 $0 x= .- Totals $30,000 $0 $0 $0 $0 $30,000 1* 0 11111 MMOR Basis of Cost Projection: 10/22/2012 12:59:43 PM .# • , Town of Lexington -FY 2014-FY 2018 Capital Improvement Projects 3 b; Y.x Project Name: 5, -Year Open Space and Recreation Plan Update Date: 13-Sep-12 Project ID Number: 853 Revision Date: Submitted By: Emily Schadler and Peter Colem Department: Community Development Priority 1 First Year Submission? Phone#: 781-862-0500 x 240_ E-mail eschadler©lexingtonma.gov Cost projection is based on the 2009 revision costs and cold call estimates. 10/22/2012 12:59:44 PM Town of Lexington - FY 2014-FY 2018 Capital Improvement Projects : ia '` Project Name• CPA Conservation Restriction Enforcement Funds Date: 19-Oct-12 Project ID Number: 871_ __ Revision Date: Submitted By: Karen Mullins Department: Community Development Priority 0 First Year Submission? ❑r/ Phone#: 781-852-0500x.227 E-mail kmullins@lexingtonma_gov Description of Project: Appropriate monies from the Community Preservation Fund to pay a nonprofit organization,in this case,Citizen's for Lexington Conservation (CLC) ,to hold,monitor,and enforce therequired conservation restrictions on the five parcels of conservation land acquired with Community Preservation Fnds. Justification/Benefit: Pursuant to the Community Preservation Act (CPA) ,any interest in real property acquired with Community Preservation Fund (CPF) monies shall be bound by a permanent conservation restriction (pursuant to Ch.184,s.31 and 33) limitingthe use of the interest to the purpose for which it was acquired. Since the town cannot hold a restriction on land it owns,the conservation restrictions on the five parcels acquired by the Conservation Commission with CPF monies must be held by another non-town entity,in this case,Citizen's Lexington Conservation. Due to the associated financial burden that accompanies holding,montioring,and enforcing a Conservation Restriction,CLC is requesting monies for this purpose. The Act,pursuant to Section 12 (a) allows monies from the Community Preservation Fund to pay a nonprofit organization created pursuant to chapter 180 to hold,monitor and enforce the restriction on the property. Impact if not completed: The town will not be able to fufill its obligations under the CPA requiring real property acquired with CPF monies to bounded by permanent conservation restrictions. Timeframe: Replace. Freq: One-time Conservation Restriction Endowment for each conservation parcel acquired to date with CPF monies. 0 Years Stakeholders: Conservation Commission,Community Preservation Committeee,Ciizens'For Lexignton Conservation Operating Budget Impact: N/A Cost Analysis: Funding Source: 0 Levy CPA O Revolving 0 State Aid 0 Water O Sewer 0 Recreation O Private 0 Other Capital Funding Request Recurring Cost 87 2014 2015 2016 2017 2018 Totals $0.00 ^ M Site Acquisition I $25,000 $0 $0 $0 i $0 $25000 Maintenance Cycle Design/Engineer $0 € ' $0 $0 - $0 � $0 $p 0 Years • Construction $0 l $0 $0 $0 E $0 0 ;ir-..v:se • Equipment I;-.m $0 1 $0 $0 $0 $0;: Contingency I;n. $0 [, $0 $0 $0 $0 $0 Totals $25,000 $0 $0 $0 $0 $25,000 p *1:0 11.1.1E1(1P$t i €t € 111111111111111111111001i!111111111 #.. $ ill1:0111§111M1 j1j111111111111111111101111 Basis of Cost Projection: Citizen's For Lexington Conservation's request of$5,000/per Conservation Restriction to hold,monitor,and enforce in perpetuity. 10/22/2012 12:59;44 PM Town of Lexington - FY 2014-FY 2018 Capital Improvement Projects '~ Project Name: Cary Memorial Building Upgrades Date: 14-Oct-09 Project ID Number: 639 Revision Date: 29-Nov-12 Submitted By: pgoddard Department: Public Facilities Priority 0 First Year Submission? ❑ Phone #: 781 274 8958 E-mail pgoddard@lexingtonma.gov Description of Prosect: The Ad hoc Cary Memorial Building Program Committee (AhCMBPC) anticipates issuing a final report to the Board of Selectmen in January of 2013.The AhCMBPC has met six times over the last four months,and they anticpate that their final report will request$550,000 in design funds to produce design development and construction documents for a renovation project with a total project cost of$8,537,000.The work of the AhCMBPC was funded with$75,000 in community preservation funds at the 2012 Annual Town Meeting under article 8D. Justification/Benefit: The Cary Memorial Building is a significant and historical building in Lexington. Since its dedication in 1928, it has hosted a range of community events including Town Meeting,Town Elections, Cary Lecture Series and many performances.An authorization of$60,000 in Community Preservation funds was approved at the 2010 Annual Town Meeting to perform a comprehensive review of the building systems, building and life safety codes,and theatrical and functional capabilities. The Building Evaluation concluded that though the building is well maintained, improvements are recommended in several areas:accessibility, support spaces,structural,electrical, mechanical, plumbing,stage,and acoustical and audio visual improvements. A single project to implement all improvements is estimated at$7.7M.The AhCMBPC had been further reviewing this recommended scope of work,and some elemnst have been elimianted and other refined to produce the desired benefit.With an additional year of escalation,and schematic design,the projected total cost is anticpated to be $8.5M Impact if not completed: If this project is not completed,the Hall will continue to operate with basic functionality and accessibility, but will not provide the performers and audience the experience for which it was originally designed. Performances will continue to be impacted by lack of lighting and stage characteristics. Meeting rooms will coninue to be underutilized due to poor acoustics and accessibility. Timeframe: Replace. Freq: Design and construction documents FY 2014 with construction following in FY 2015. 50 Years Stakeholders: Community, performing arts Operating Budget Impact: None Cost Analysis: Funding Source: ❑ Levy 0 CPA O Revolving O State Aid O Water O Sewer O Recreation O Private O Other Capital Funding Request Recurring Cost 639 2014 2015 2016 2017 2018 Totals $0.00 Site Acquisition $0 $0 $0 $0 I $0 $0 Maintenance Cycle Design/Engineer $550,000 $182,000 $0 $0 $0 $732,000 0 Years Construction $0 $6,972,628 $0 I $0 $0 $6,972,628 CPA Purpose Equipment $0 $0 $0 $0 $0 $0 ❑ Open Space Contingency $0 $832,372 $0 $0 $0 $832,372 ❑ Recreation Totals $550,000 1$7,987,000 $0 $0 1 $0 1$8,537,000 �' Historic CPA Amt.Req.'s $550,000', I $7,987,000 J', $0 I $0 I $0 ❑ Housing Basis of Cost Prosection: 11/29/2012 2:42:31 PM Town of Lexington - FY 2014-FY 2018 Capital Improvement Projects '~zl Project Name: Cary Memorial Building Upgrades Date: 14-Oct-09 Project ID Number: 639 Revision Date: 29-Nov-12 Submitted By: pgoddard Department: Public Facilities Priority 0 First Year Submission? ❑ Phone #: 781 274 8958 E-mail pgoddard@lexingtonma.gov Preliminary Project Cost by Mills Whitaker Architects, completed November 29,2012. 11/29/2012 2:42:32 PM SUMMARY OF RECOMMENDED IMPROVEMENTS Cary Memorial Building 29 November 2012 A: Life Safety Improvements: Exterior Accessibility: Provide accessible parking spaces by the front entrance and replace the existing non-compliant entrance ramp. Interior Accessibility: Make the majority of public interior spaces accessible, including the Main Stage, Green Room, Estabrook Stage and the Bird Room. Seek a variance for not providing handicap access to the Civil Room ($100k cost). Provide wheelchair seating at the auditorium balcony. Other Improvements: Extend the automatic sprinkler system into missing areas that lack protection. Provide handrails in the balcony areas and make improvements to existing guards and handrails in the back exit stairs. Improve stage rigging, gridiron supports, operability of the fire curtain and the stage smoke exhaust system. B: Building System Improvements: Structural Repairs: Provide repairs of exterior brickwork, stonework, lintels and related flashings in selected areas. Repair settled and cracked concrete slabs and terrazzo in selected areas. Public Toilet Rooms: Renovate the Basement level Men's and Women's Rooms, significantly expanding the capacity of the latter. Boilers: Replace the existing steam boilers with high efficiency hydronic boilers serving both the Cary Memorial Building and the Town Offices Building. Remove exterior underground fuel oil storage tank and provide small interior tank for the emergency generator. Ventilation: Provide quiet ventilation systems in Battin Hall and Meeting Rooms, replacing the existing noisy venting and non-venting systems in all areas. Provide temperature actuated attic ventilation system and re-insulate attic. Chiller Noise: Remove the existing 200-ton air-cooled chiller adjacent to Battin Hall and provide a quieter, more efficient 120-ton air-cooled chiller adjacent to the Stage (away from Hall windows). Electrical Switchgear: Remove main circuit breaker panels from the Stage where they pose a hazard and provide replacement panels in the Basement. Replace and relocate the transformer. C: Facility Usability Improvements: Battin Hall: Improve speech amplification system and performance/house lighting systems. Replace existing removable thrust stage with a permanent thrust stage. Provide related audio-visual improvements (production intercom, portable loudspeakers, recording/broadcasting upgrades). Provide motorized variable acoustic wall treatment for optimization of"speech only" events. Green Room: Provide a functioning Green Room area below the Stage per the original design intent. In its present configuration,this area has been used primarily for facility maintenance purposes. Main Lobby: Provide sound attenuation at the ceiling areas without changing the character and appearance of the Lobby. Provide a speech amplification system for events held in the Lobby. Estabrook Hall: Reconfigure entrance side of the room for better use of the space and for concealed storage of tables and chairs. Provide sound attenuating wall or ceiling panels for improved acoustics. Provide speech amplification, AV system and assistive listening to support meeting use. Bird Room: Provide speech amplification, AV system and assistive listening to support meeting use. Ellen Stone & Legion Rooms: Provide AV system and assistive listening to support meeting use. Mills Whitaker Architects LLC Cary Memorial Building/Lexington MA Preliminary Estimate of Project Costs Mills Whitaker Architects-29 November 2012 BUDGET GENERAL CONSTRUCTION COSTS 881,333 A: Life Safety Improvements 2,275,543 B: Building System Improvements 1,560,638 C: Facility Usability Improvements 4,717,514 Direct Trade Cost Subtotal 707,627 Design&Pricing Contingency(15%) 5,425,141 Direct Trades Subtotal 360,000 General Conditions&Requirements(18 Months x$20k per) 115,703 Sub-Contractor and Performance Bonds(2%) 59,008 General Liability Insurance(1%) 0 Permit Costs-Waived by the Town 297,993 Contractor Overhead&Profit(5%) 6,257,845 Construction Cost Prior to Escalation 401,128 Escalation Allowance-Start Construction August 2014 6,658,973 Estimated Cost of Construction BUDGET RELATED PROJECT COSTS 125,000 Allowance for Furnishings, IT Equipment, Signage 25,000 Allowance for Relocation Expenses 5,000 Allowance for Owner's Project Adminstration Expenses 765,782 Allowance for Architectural&Engineering Fees(11.5%) Historic District Certificate of Appropriateness Architectural Access Board Variance Process Architect+Structural+Mechanical+Electrical Consultants for AV,Acoustics,Civil,Landscape Design through Construction Administration (50,000) Deduction for A/E Services Already Performed 832,372 Preliminary Allowance for Project Contingency(12.5%) 1,703,153 Subtotal of Related Project Costs&Allowances 8,362,126 PRELIMINARY PROJECT BUDGET $1,563,718 A: Life Safety Improvements(18.7%) $4,030,545 B: Building System Improvements(48.2%) $2,767,864 C: Facility Usability Improvements(33.1%) $8,362,126 PRELIMINARY PROJECT BUDGET $175,000 Alternate Stage&Green Room Access(Revise Stair C) $8,537,126 PROJECT BUDGET INCLUDING ALTERNATE Funding Request for Next Step/Design Services(Hold on Bidding&CA) $765,782 Allowance for A/E Services Noted Above $16,000 A/E Services for Alternate Stage&Green Room Access ($50,000) Deduction for A/E Services Already Performed $731,782 Subtotal of Remaining A/E Services $548,836 75%of A/E Services for up thru Construction Documents Town of Lexington -FY 2014-FY 2018 Capital Improvement Projects € MuzzeySenior Center Upgrade Phase 3 14-Sep-09 �. ,, Protect Name: �9._.__..y..__...�,w....._.�_._..�_._.._��......_.����__....._.______._.._........... Date: P- Project ID Number: 590 Revision Date: 02-Nov-12 Submitted By: Patrick Goddard/Charlotte Rodge Department: Public Facilities Priority 0 First Year Submission? ❑ Phone#: 781-274-8958 E-mail pgoddard@lexingtonma.gov Description of Project: Phase one of this project was funded at the 2010 Annual Town Meeting to complete a study of the safety,accessibility,and energy efficiency issues at the Senior Center,located in the Muzzey Condominium at 1475 Massachusetts Ave.The study recommended$1,040,444 in improvements.Phase two was funded at the 2012 Annual Town Meeting with an appropriation of$561,518 to implement lighting improvements, install a two stop limited access,limited use (LULA) elevator between the two floors of the Senior Center,and also to construct a new code comlpliant communicatiung stair between the same two floors.These improvements have been put on holding pending the Town's evaluation of an alternate location for the Senior Center.Phase three is being considered for funding in FY 2014,should the Town decide to continue to operate out of the Muzzey Street location..Phase three includes installing a new energy efficient HVAC system,correcting code violations in the current Massachusetts Access Board Standards,and reconfiguring of program space to better meet the needs of the public. Schematic level estimates: I 1.Communicating Stair $77,794 2.Infill Area Between Floors $102,257 • • 3.HVAC System Upgrade $247,190 4.Upgrade Lighting $144,939 5.Wheelchair Lift $261,785 6.Correct MAAB Violations $121,479 Total Cost $955,444 The BH+A report also recommends that the following improvements be made to the Muzzey Condominium Building (estimated costs) Replace Fire Alarm System $140,000-$175,000 ,Install Emergency Generator $ 50,000-$ 75,000 Justification/Benefit: This project will eliminate barriers that impact the use of the Senior Center/Human Services Department by persons with disabilities or mobility impairments. The ultimate goal is to provide a safe and welcoming access and space to the people who use the Senior Center and to Muzzey Condo residents. The current Senior Center space does not comply with the regulations of the MAAB, ,The installation of a LULA will eliminate unsafe conditions and provide access to both levels of the Senior Center. ,The HVAC system is inefficient,obsolete and compromising comfort. The air conditioning system is at the end of its life cycle (rBA,2008) . The replacement of these systems will provide comfortable and energy efficient space for Senior Center program participants and staff. This may • result in a reduction of energy and maintenance costs. ,Adequate and appropriate lighting is necessary for the safety of users at the Senior Center. Current outdated lighting is not energy efficient and may contribute to higher energy costs. ,The existing_stair is not fully compliant with building codes including irregular treads,non-compliant handrails and unprotected low headroom below. Replacement of the staircase would result in a more efficient space plan,achieve MAAB compliance and greatly improve user safety. ,The Heating,Ventilation and Air Conditioning System is inefficient with poor controls and heats and cools 100%outside air,resulting in poor temperature regulation,comfort and energy cost savings. The proposed system will offer economy,more uniform interior temperatures and improved comfort. The current system of sharing the Muzzey Condominium elevator to gain access to the lower level of the Muzzey Senior Center results in a long and inconvenient passage for users who must first call the Senior Center to be _ buzzed into_ the elevator space. Installation of a new Limited Use/Limited Access (LULA) elevator adjacent to a new stairwell will result in full compliance with MAAB regulations for accessibility and greatly improve safety. The MMAB violations detailed in the BH+A report include the addition of a new Fire Alarm Control Panel,Fire Alarm Devices,bathroom improvements,clear floor areas,door widths and door hardware. These improvements will directly improve user comfort,safety and accessibility. ,Expedited installation of the emergency generator by the Muzzey Condominium Association is strongly recommended for life safety. Impact if not completed: Failure to make the improvements requested will have the following impacts: ,The upstairs and downstairs staff offices are not easily or readily accessible to clients or visitors. ,Poor lighting in public areas is a safety concern,as many elderly residents have vision impairments or low vision. ,The issues with the current HVAC system will mean the continuation of occupant discomfort,continued high costs of heating and cooling and continued high costs to maintain the system. 11/5/2012 1 0:48:08 AM Town of Lexington - FY 2014-FY 2018 Capital Improvement Projects i Z i_ Project Name: Muzzey Senior Center Upgrade Phase 3 Date: 14-Sep-09 Project ID Number: 590 Revision Date: 02-Nov-12 Submitted By: Patrick Goddard/Charlotte Rodge Department: Public Facilities Priority0 First Year Submission? ❑ Phone#: 781-274-8958 E-mail pgoddard©lexingtonma.gov ,Existing program space does not meet the needs for private counseling. : Timeframe: Replace. Fred: The improvements will be planned with the Human Services Department to minimize disruption to program and will be 20 Years completed during FY 2014. Stakeholders: Department of Human Services; Department of Public Facilities;COA Board,Human Services Committee, Muzzey Condominium Trustees Operating Budget Impact: Energy use may increase from larger capacity HVAC,to be determined in design development. A majority of the above phased projects may improve energy cost savings. Cost Analysis: Funding Source: 0 Levy 0 CPA ❑ Revolving 0 State Aid ❑ Water 0 Sewer 0 Recreation O Private 0 Other Capital Funding Request Recurring Cost ssa $0.002014 2015 2016 2017 2018 Totals m_g. Site Acquisition $o $a r--------i61 o so—'1. Maintenance Cycle ' Design/Engineer $20 000 $0 $0 $0 $0 $20,000 0 _ Years Construction 3,--$460,818 $0 $0 : $0 ( $0 $460 818 '.......`.ssli:_iPs .s" Equipment $0 $0 $0 _ $0 $0 $0 I•. _...._..-........F._ Contingency $46,000 $0 $0 $0 $0 9T $46,000 µ Totals ,.. $526818 $Om t $0 rn. $0 r----T.-7 $526,818 cwaAm0 ' i[ iVg I MI I ¢IIIMI VIIIII11 IIIIIIIM301i1;1i, ' '`+ ,, `; T,E`4,;'}'f'� nli ... ...................... Basis of Cost Projection: The request for funds for construction documents is based on the August 2011 Borgmann Hendrie and Archetype Report"Muzzey Senior Center Life Saftey Improvements."Due to escalating construction costs,the construction estimate has been increase 10%. 11/5/2012 10:48:09 AM Town of Lexington - FY 2014-FY 2018 Capital Improvement Projects 4-14 ci,W4Project Name: Visitor CenterDate: 13-Oct-11 Project ID Number: 835 Revision Date: 02-Nov-12 Submitted By: Pat Goddard Department: Public Facilities Priority 0 • First Year Submission? ❑ Phone#: E-mail pgoddard©lexingtonmagov Description of Project: • • Working in conjunction with the Chamber of Commerce,a redesign and expansion of the Visitors'Center will encourage visitors to spend their • time and money in Lexington.The programmatic needs addressed by this proposal include:education,space for tour groups,self-service kiosk, counter space for assisting visitors,veterans'display with visual connection to exterior memorials,retail space,food vending area,rest rooms, and office space.The building will be made fully handicap accessible and provide community meeting space. Justification/Benefit: Originally opened in 1970,in anticipation of the nation's bicentennial,the visitor center has served as an information hub to Lexingtonians as well as millions of guests from around the world since it was built.On an annual basis,this building by far sees more foot traffic than any other town- owned building,with over 100,000 visitors annually,utilizing the restrooms.The last upgrade to the facility was when the restrooms were made handicap accessible 10 years ago.Since then,it has been used by over 1,000,000 visitors. Impact if not completed: Today's visitors seek a different kind of service than they did over five decades ago,when the building was built.Lexington has focused on improving its visitors'experience,and so failure to modernize will prevent us from maximizing the economic development opportunities that exist. Additionally,the current state of the rest rooms from such overuse are borderline unsanitary. Timeframe: Replace. Freq: Design development,construction documents,and community outreach money in FY2014.Expectation that work would 0 Years begin at the close of the season in the fall calendar 2014.This project will be timed to have minimal impact on the tourist season,as well as to begin after the 300th anniversary events. Stakeholders: Lexington taxpayers,local businesses, international and national visitors Operating Budget Impact: Potential operating impact might be additional utility costs and cleaning services.Current utility costs are about$6,0001 year,and with LEED strech energy code requirements it is not expected that this would increase more than 25%. • Cost Analysis: Funding Source: 0 Levy 0 CPA 0 Revolving 0 State Aid O Water 0 Sewer 0 Recreation O Private l Other Capital Funding Request Recurring Cost sas 2014 2015 2016 2017 2018 Totals $0.00 Site Acquisition $0 $0 $0 $0 $0 $0 Maintenance Cycle g gi $175,000 $80,000 $0 $0 $0 $255 000 DesinlEn sneer � 0 Years Construction $0 $17466,250 $0 € $0 $0 .$1,466,250 Equipment f $0 $0 $0 I $0 $0 = $0 __ Contingency $0 $146,650 $0 1 $0 $0 $146,65 Totals $175,000 $1,692,900 $0 . $0 ' $0 $1,867,900 H" i tl l l[ i l 11 R ;iiiE :l I4 Y�eF€€€131�4:cPl�td�€���1>� I . Basis of Cost Projection: Cost projections from Lexington Visitor Center Programmatic Report,January 20,2012,escalated 15%for FY 2015 construction.The current Visitor's Center is 39.4%of the proposed 6,566 square feet Visitor's Center,which is the assumed%CPA eligible. 11/5/2012 10:48:30 AM • i, T c Town of Lexington - FY 2014-FY 2018 Capital Improvement Projects lua`u ---,,= ! `' Project Name: a Installed Wall Units-Air Conditioner Date: 05-Oct-12 cir Project ID Number: 666 Revision Date: 02-Nov-112 Submitted By: Carol Filarski Department: Public Facilities Priority 0 First Year Submission? I1 Phone#: ,_781-861-2580 E-mail cpilarski@sch.ci.lexington.ma.us Description of Project: I am requesting that 4 Air Conditioning Wall unites be installed in the following rooms of the Central Administration lower level professional development/conference rooms: Rooms 1,2,5A,and 2A. Justification/Benefit: 1.With the regular and rapidly increasing use of Conference/Professional Development rooms:1,2,&5A in the lower level of the Central Administration building,it is most imperative that permanent A.C.units be installed in these 3 rooms to provide continuous cool air and to reduce the noise level the window units currently create during the RD sessions and meeting times. 2.Due to a rapidly increasing need for additional space based on our rapidly growing Professional Development program, I am requesting that an additional room (Room 2A) be transformed into a P.D.space to accommodate the distric's growing need. Impact if not completed: If the project is not completed,we have the on-going issue of turning the window units on and off during the course of a day-long meeting or after school P.D.experience based on the facilitator s and group s needs for hearing the information and involving themselves in the discussion and/or learning at hand. This is not conducive to the best[earning environment for staff and it is highly distracting as the air in the rooms is not constant. Additionally,those individuals sitting closest to the window unit are often over-chilled,while those sitting further away are hot and insufficiently cooled. Given the square footage of the rooms,the window units are inadequate in cooling down the rooms in a comfortable, consistent,and noiseless fashion. Timeframe: Replace. Freq: To be installed in the Summer 2013 0 Years Stakeholders: All Lexington Public Schools staff members who participate in the curriculum reviews,meetings,and professional development experiences. Operating Budget Impact: Cost Analysis: , Funding Source: 0. Levy 0 CPA 0 Revolving O State Aid 0 Water 0 Sewer O Recreation 0 Private 0 Other Capital Funding Request Recurring Cost ess 2014 2015 2016 2017 2018 Totals $0.00 .w_. ^„ ........ Site Acquisition $0 $4,, $0 $0 I $p $0 � Maintenance Cycle i , Design/Engineer $0 $0 $0 $0 , $0 1 $0 0 Years Construction i $0 $0 ] $0 $0 $0 so ii:::61-�-- Equipment $56,000.:..,. $0 $0 ., $0 $0 $567000 B Contingency $0 $0 1 $0 $0 $0 $0 •::::--:: Totals $56,000 $o�.. . $0 $0 $0 $56,000 �n.. ::::, .i= Basis of Cost Projection: I am requesting that 4 rooms (1,2,5A,&2A) have these A.C.wall units installed. Based on a figure from Shawn Newell,each unit would cost approximately$14,000 each Including tabor) for a total of approximately$56,000. • • • 11/5/2012 10:49:29 AM Town of Lexington - FY 2014-FY 2018 Capital Improvement Projects is �2 Project Name' Human Resources Office Renovation Date: 05-Oct-12 Project ID Number: 865mm Revision Date: 18-Oct-12 • Submitted By: Robert Harris Department: Public Facilities Priority First Year Submission? 0 Phone#: 781-861-2580 E-mail rharris©sch.ci.lexington.ma.us Description of Project: To redesign and renovate the existing HR Office and the Office of the Assistant Superintendent for Human Resources. This includes creating a confidential conference room and making changes in order to use the space to the best potential. Justification/Benefit: We wish to increase the efficient use and functionality of our office space,increase the quality of our interactions with staff and the public;and create a safe,attractive and ergonomically correct environment that models wellness for employees and the public. Impact if not completed: We will continue to work in an unwelcoming,unprofessional and unattractive work environment that reflects negatively on the LPS since the HR Office is one of the first places many people throughout the District. Timeframe: Replace, Freg: • Spring/Summer 2013 0 Years Stakeholders: Robert Harris, Kari Grossman,Lorraine Gryp and Mary Modoono Operating Budget Impact: Cost Analysis: Funding Source: 0 Levy : CPA 0 Revolving O State Aid 0 Water O Sewer 0 Recreation O Private 0 Other Capital Funding Request Recurring Cost 865 2014 2015 2016 2017 2018 Totals $O.DO Site Ac uisition $0 $o $0 Maintenance Cycle q $0 $0 $0 $0 $0 $0 j $0 $0 r""'"17—) . $0 Design/Engineer 0 Years Construction $.29,500 I $0 $0 $0 $0 $29,500 C,PA:giisimita.- Equipment r $p $0 i $0 $0 i ...... ....µ.....-' Contingency I $0 $0 $0 $0 $0 $0 $0 $0 $0 Totals i $29,500 C, j]7 j 5 X77 k Q $29`iE€ +�3i7i�is 93E(['� Q['[I 'ti $�e0,E31 .............-.— P ',0#1#01$0:4;'.16g .. .. .. .:.. ... .. {`<<.e{ I..rYbIE.E L,I� 9E t$h�tEi.v,d}....� .<,t Basis of Cost Projection: Cost projection provided by DPF from expereince with similar projects. 11/5/2012 10:4g:07 AM 0 1775 -o .n ri4 Lexington Public Schools z eiAcP,N z.T 146 Maple Street + Lexington, Massachusetts 02420 FY2014 - 2018 Capital Improvement Projects To Be Prioritized Under Project #'s 1 Project #865 — Human Resources Office Renovation RedesignandRenovate-Human Resources Offices _. Submitted By Paul Ash Superintendent Mary Ellen Dunn Assistant Superintendent for Finance Business Patrick Goddard Director of the Department of Public Facilities .. . •----•--,.: !. / . ..... . ., • , . , . . , . . ,_:•,•!: ) • . . ,.• . . 1 - PROPOSE it.RE-RESIGN OF HUMAN RESOURCES OFFICE October 2012. . . , . • - . • 2y ii" • / - - -/ ' . . . . . ,. . - • . . . . . . . • .. . . . 19'7 .. .. ' 3- '10' .• \' • \ -) \ • _ .0...o-Nif-e1-ei,s0TC,a-4,' -., L i ,,F.-p.[C..€ •10.-6-'60,"!4, .a, i . • lt-tjr v .. ,4:, .. -,• . . 1 . . . 1 , . .." . - . . t-•,1 . Z>. — / igr' . . . . , H_. ''' ' 771 . , ..1.: . : • . . 201.0" , 1"..: ..•'1 ; I , , . .; . . 1 - . 44 i.-)'-'W --z. E--, .., . _ . - . • . . . . , • 1 - - • . . : , . . r,) .. : . . • rt., --- • ' ..• t::, . . N . . • fti . . . • /ti t .i ..1, t„,fr . , •. . 1 . . • . . , • 1,•,. • • t ir, , • , ,:•. . . . 1/1 El .:31 an , ill - s.,<”%lif • ' --. 'i ''.-.:1 • \ ' :\ i 2 ." , „ . . . .. / . 23!1r • / • . . : . r-JAA . • . ... .,., k : . . . . . . . . , . , . . . . . , , . . : :• . . . , . . ............ .. . . . . . „ . ! 1. - 1 ', Town of Lexington -FY 2014-FY 2018 Capital Improvement Projects w.£ Project Name: Print Shop Renovation Date; 05-Oct-12 ar,-,w1 Project ID Number: m864 Revision Date: 12-Nov-12� Submitted By: Mary Ellen Dunn Department: Public Facilities Priority 1 First Year Submission? ,e❑ Phone#: 781-861-2563 E-mail mdunn@sch.ci.lexington.ma.us Description of Project: The Print Shop consists of Iwo employees located at the Central Office building was relocated to from LHS to the basement of the CO Building several years ago. When the Print Shop was moved into the old Harrington Kitchen area,very little renovating was done to this space. The Print Shop needs a total renovation complete with ventilation improvements,wiring,air conditioning,lighting and flooring. Some of the equipment other than the copy machines need to be replaced or added in order to keep up with the demand of current Print Shop production needs. New equipment such as a coil inserter (used in copier to bound books) ,Pak Rak Cart (organizing print jobs) ,Platemaker (needed to use Press for NCR,etc) and Folder/inserter (connected to copier to fold merge documents for mailings) would help in expediting print jobs,provide high quality print materials for School and Town Departments,and alleviate extra work for staff. Justification/Benefit: The Print Shop staff have had to endure bad air quality from an inadequate ventilation system,inadequate air conditioning due to a window air conditioner that frequently cannot handle the size of the Print Shop and breaks down periodically,wiring issues due to additional used equipment added in the last few years,poor lighting due to not enough lighting fixtures installed in the Print Shop and broken tiles with asbestos in the flooring throughout the Print Shop. The Print Shop is utilized by both School and Town Departments (Police, Fire,Recreation,Town Clerk, Comptroller s Dept,etc.) as well as PTOs and other organizations that work with the schools. The Print Shop provides both School and Town Departments with printing at a substantially reduced cost to all departments. The Print Shop can produce most printing products departments could acquire through Staples or any other printing company at a much lower price saving the School and Town Departments money from their operating budgets, Impact if not completed: The health and welfare of the two staff members in the Print Shop would certainly be affected since asbestos found in the flooring and the bad ventilation system could possibly cause health problems in the staff members now and in the future. • Timeframe: Replace. Frea; 0 Years Stakeholders: Students,School and Town Employees,Parents Operating Budget Impact: Cost Analysis: Funding Source: ® Levy 0 CPA O Revolving C State Aid O Water O Sewer 0 Recreation Q Private Q Other Capital Funding Request Recurring Cost asa 2014 2015 2016 2017 2018 Totals pp Site Acquisition $0 $0 $0 $0 $0 $0 Maintenance Cycle DesignlEngineer $0 $0 $0 $0 $0 $0 0 Years Construction $390,835 $0 $0 $0 $390,835 is= nk4a Equipment $40,000 i $0 $0 $0 3 $0 $40,000 Contingency $0 $0 $0 $0 $0 Hj $0 ••• --............... : Totals E $430,835 $0 $0 $0 $0 $430,835 i 1#0:41#6.004-gig: P4P:P 1I F 11/5/2012 10:48:48 AM ,4.5 taoRN4t 04 ins c ,, ,,, appriiLexington Public Schools a4, , 44-_=0,�0' 146 Maple Street • Lexington, Massachusetts 02420 FY2014 - 2018 Capital vi provement Projects To Be Prioritized Under Project #9s Project #864 — Print Shop Renovation Renovatio,r.--Needed Because_of As-b.estas_in-Flooring, Air Ventilation Problems, Inadequate Air Conditioning and Wiring Issues Submitted By 5 Paul Ash Superintendent Mary Ellen Dunn Assistant Superintendent for Finance Business Patrick Goddard Director of theDepartment of Public Facilities... 1 , j rrri_ _../.. . -..' ,[1 T - 1 0 R I E m jj l m l R E ❑ y Ir1 1 J-yL D 0 22" rise 1--F: R " 72 Y 9' q G CigE .11 o❑ —E I 1 H BEI— fl CC G 1 EXISTINGi PRINT SHOP I ( 1 EXISTING PAPER STORAGE J, ` _ II III I fir:- -' LII 11, EXISTING EXIST. EXISTING BATHROOML (� STOR Ga PAPER STORAGE 58 NSF STORAGE ciao II120 NSF 1 FF I FE I LOBBY e d t i `� SHELVING `—sErmeEc❑urirER CORRIDOR rr + f L260 NSF I SHELVING F OPEN OFFICE r^J .moi I, 180 NSF I Kew rir 85 NSF E 0 DIRECTOR PROGRAM MANAGER c s_, :::1 II II f % s' o 11 ILXINGTONICENTRAL ' e Y EXISTING PRINT SHOP N b 01 E ADMINISTRATION GUIDING lli�-g il ' 1 ! p 2 ALTERATIONS ° � 1 , P 1 C201MSEFC 1EET.LFJSINGTa LEXINGTON MASS CI c n a j 1 { t��' •-...._.-- i 1 ; Mark Name Width -Length Height Notes TOA ARQi(1'{CT5.1NMC� A Copier 11'0" 2'10" E 8 Copier 11'0" Z10" PICAANNING C Laminator 128" 6'10" � `�•"""' w".. D Shelves J9'10" 1'0" 3'6" E Lateral Files 3'0" 1'8" 3'S' C c a, F Small Rolling Cart 20" 1'6" 3's' _.1 n G Assembly Machine 17'4" 25" d o H Tall Rolling Cart 24" 20" 461/2" Z m co m z I 2 Drawer File Cabinet 1'3" 2'21/2" 2'4" C., Z O ' J Table __ _ __ 8'0" 2'6" 2`3" z O q a OF �z K 2 Drawer file Cabinet 1'3" 2'4" 26112" h uJI i y L Table '1 5'0" 20" 26" z o X 2¢w 6 M Trimmer ire 1/2" 41" comer LLI Qua N Printing Press - 6'4" 2'9" p rn O �-- Table 8'0" 3'6" ¢ d - P - Table Top 5'4" 1'4" 2 Trash Cans Under Q Metal Cabinet 20" 1'5" 613" IIRFORSJ nu_ R Desk 20" TB" 25 112" ...may". ....__ S Desk 446" 2'S" 2'6112"Teacher's Desk ,— T Metal Cabinet 1 2"6'' 1'3" 5'0" U Desk 1 4'0" 20" 22" _ ✓ Metal Shelf 3'0" 1'1" 4'0" W Table 6"a" 2'6" 2'1" mv,am X Plate Maker 5'10" 4'0" 1'7"x1'2"iraT GYM CPU. Y ^Coder 5'S" 210' new machine Is 1f2 else0111111111111111111111111111 15"=1'-0'ON 055NAL Z Printing Press 7'10" 3'3" - 0 2.'�4 6 -AA Hole Punch 1'10" 1'7" on Table L BB Rolling Carl 3'0" 2'0" 2'8" CC Rolling Carl 12'10" 210" 4'6" O DD Rolling Cart 1 27" 1'4" 3'5 1/2" T EE Fire Cabinet 1 3'7" 1'6" 3'8 1/2"Fire - co 1— FF Metal Cabinet 3'0" 1'6" 6'0" ? GO Metal Cabinet 3'0" 1'e" 6'0" d HH Table _8'8 2'6" 27 1/4" - Cl 11 Smali Binding Machine. 1'1 112"_ 2`1" cn Table J i-- JJ Fold Stuff 111'4" 1'8" 7 KK GEC Binder VT' 1'1" LU LL Light f Cutting Table 2'8" 27' Adjustable Height iumaTtIA.P10.11 1174.1 2 • • i Lexington Public Schools Print Shop Uriiformat SystemlComponent Specifications Unit No.Units Unit Cost Sub Total Totalryo total Ref.No. Base Bid A Substructure A10 .Foundations �� $0 0.00% A1010 Standard Foundations B .. . Shell ' 010 Superstructure $9 0.00% • 01029 RoofConatructiatl $0 0.00% 020 Exterior Closure • $2,747 1.32% Dello opening ea 1 $2,746,87 52,747 �____ 32020 Exterior Windows r $0 0.00% 62030 Exterior Doors $4 328 2.07% New 6x7 insulated metal door,metal frame ea 1 54,320,12 54,328 B30 Roofing_ $0 0,00% 83010 Roof Coverings C interiors C10 Interior Construction $15 847 7.68°h C1010 Interior Partitions Demolition of interior stud and plaster partitions s.f 231 $1.44 5333 Demolition of interior brick/block partFtions s,f 0 52.58 $0 New and infill GWB wall vrith metal stud&GWB ,. each side s.f 200 512,21 $2,441 Gypsum Wails 112 in.GWB et Interior surface of exterior wails s.f. 2310 52.68 56,665 C1020 Interior Doors Demo doors as 1 $272.63 $273 New 3x7 solid birch veneer,metal frame ea 2 - $721.35 $1,443 . New 3x7 hollow metal door,metal frame ea 2 5865,62 $1,721 C1030 Interior Specialties Shelving I.f. 100 529,30 $2,930 ' coo Interior Finishes $$6 681 27.26% C3010 Interior Finishes Demolttlon Demo ceilings e.f. 2450 51.93 $4,719 Demolition Demo floor finishes-ACT hamlet abatement s.f. 2450 $6.15 $15,077 ACT Ceilings New ceiling throughout s.f. . 2450 $6.83 $16,743 ' Painting Wal€s-idler,prep&2 coats s.f. 2710 52,67 57,243 Painting Doorframes ea 4 557.91 5352 • C3020 Interior FloorFlnishes VCT VCT throughout at 2000 $4,40 $8,791 Carpet Carpet? sf. 450 58.79 $3,956 Ip Services . 020 Plum bin:S stems $0 0.00% • 030 HVAC S =terns $36,088_ 17.29% ' HVAC Healing&ventilation modifications budget 1 $36,067.67 $36,068 D50 ElectricalS stems . D5020 Lighting 8,Branch Wiring per VGNAo Demolition Demo existing ' budget 1 $2,000,00 $2,000 $61575 29.51% Electrical Outlets Electrical Outlets ea 40 5293.05 $11,722 Lighting New light fixtures and controls sf 2450 $16.75 541,029 Emergency Lighting Replaced and new ea 2 $446.84 5614 TBA Architects,Inc. 9/27)2012 Lexington Print Shop Conceptual Estimated Construction Cost • • Uniformat System/Component Specifications • Unit No.Units Unit Cost Sub Total Total %total 'ef.No, Base Bid Lighting Controls budget $0.00 • $0 Panelboards New sub-panelboaid budget 1 $4,500.00 $4,300 Building Electrical Distribution system modifications , budget $0.00 $0 Misc. Mlscelleneous Electrical work budget 1 $1,500.00 $1,500 D5030 Communication&Security Systems None Included $12,400 5.75% Data Hardwired CATS • budget 1 $6,000.00 $6,000 Telephone Tie in to Town system budget 1 $4,000,00 $4,000 Security Tie in to existing&additional measures budget 1 $2,000.00 $2,000 115040 Special Electrical Systems 5980 0.47% Fire Alarm New strobe budget 2 5494,67 $009 E Equipment&Furnishings E10 Equipment Not Used $8,250 . 3,95% Records Demo/Disposal ton 2 $375.00 $750.00 • Moving Moving during demo end abatement and final budget 1 $7,500.00 $7,500.00- • E20 Furnishings Not Used $0 0.00% F Other Building Construction E40 Special Construction $10,000 4.79% Asbestos Abatement of VAT" budget •1 $10,000.00 $10,000.00 —~ F2D Selective DemoilUon Included above $0 0.00% G Building Sitework Subtota Construction Subcontracts,Una lusted mos $208,655 100% General Contractor's Overhead and Profit 8,0% $12,519 • General Conditions 20.0% $41,731 '9 Premium/Prevailing Wage 12.0% $17,650 TOTAL ESTIMATED CONSTRUCTION BID $280,555 . Construction Contingency 15.0% $42,083 Abatement Contingency • 2.0% $5,611 .Owners Telephone&Security Costs budget $10,000 Printing Equipment New equipment by owner budget $80,7,58-,V)) [t RECOMMENDED CONSTRUCTION BUDGET(Rounded) $4401g00+, d Subtotal Costlsf • $85 Recommended Cost/sf $171.02 design,coordination,const docs&monitoring per Architect/Ertglneering Fee Means 12.3% 540,375 project related reimbursable costs(%of fees), Reimbursable Expenses quality assurance testing 6.0% $2,422 Design Contingency 10.0% $4,037 Environmental Consultant $5,000 TOTAL ESTIMATED PROJECT BUDGET $474,835- TBA Architects,Inc. 9127!2012 Lexington Print Shop Conceptual Estimated Conetruciion Cost i i -r y, Ili. I Description of Project: FY14-$30,000-This is a first year submission for this project. The railings,stairs and electrical system at the Hastings Park Gazebo have been deteriorating over the past few years creating unsafe conditions. This project will repair and replace the rails, bollards,stairs and electrical system and include painting and caulking as needed. Justification/Benefit: 1 The Gazebo is used by numerous community groups and citizens for concerts,weddings and other functions.The repairs will provide for a safer setting for these events and the participants. Impact if not completed: The Gazebo will continue to deteriorate causing unsafe conditions and the need for costly repairs and even closure. Timeframe: Replace. Freq I, Work to begin in September 2013. Years Stakeholders: DPW,DPF,Lexington Residents,Various User Groups Operating Budget Impact: minimal Cost Analysis: ..... Funding Source: IC) Levy C) CPA 0 Revolving 0State 0 Water O Sewer 0 Recreation 0 Private O Other fix.° "u�,ic O°. ...... ..... ..:!• b :tra ... .. - -F�:e •... , - ::= '. it�. 11 • ifi _ s:f �':Iv'�.ec. z E ariiix l e... :psr: :.•-••.... .......ra..... ....••-- -.-. .W.E.-.- - t Capital Funding Request: CPA Purpose est 2014 2015 2016 2017 2018 Totals Open Sace _ Site Acquisition $0 1-----10—' $0 $0 $0 $0 0 Recreation DesignlEngineer $3 325 I $0 $0 $0 $0 $3 325 0 Historic 0 Housin Construction $24,250 I $0 j $0 I $0 $0 $24,250 Equipment $0 $0 $,--5-r---s-0-1 $0 $0 Contingency $2,425 $0 I $0 I $0 I $0 $2,425 `Open.Bud.Imp.: Totals $30,000 0 $0 $0 $0 $30,000 Recurring Cost CPA Amt Req. $30 000 $0„ L $0.00 ------- Maint.Cycle Years 1 Basis of Cost Projection: Cost estimates provided by DPF from architect. I Internal Review: I Opinion of Probable Costs -- Renovation Hastings Park Gazebo Hard Costs Bid Millwork/Woodwork $ 12,250.00 Painting $ 7,500.00 Metalwork $ 2,500.00 Electrical $ 2,000.00 Total Hard Costs $ 24,250.00 Architectural & Engineering $ 3,325.00 Contingency(10%on Herd Costs) $ 2,425.00 Soft Costs Grand Total $ 30,000.00 Paw 2 Colin 5rvmith Architect€re.Inc. 1 666 M ssachusets Ae nue t..ey ngton.MA 92620 781-274-4955 Town of Lexington - FY 2014-FY 2018 Capital Improvement Projects Project Name: Park and Playground Improvements Date: 30-Aug-05 .. .._.w. Project ID Number: 282 Revision Date: 14-Sep-12 Submitted By: Chris Filadoro Department: Recreation Priority 2 First Year Submission? ElPhone#: 781-274-8355 E-mail cfiladoro@lexingtonma.gov • Description of Project: This is a multi-year capital improvement program for parks and playgrounds. The Recreation Committee requests$147,500 in FY2014 to rehabilitate the rubber playground safety surface ($70,000) at Lincoln Park located on Lincoln Street and to purchase and install equipment for the Skate Park ($77,500) located at the Center Playfields on Worthen Road. The cost estimate for the playground surface increased since last years capital process due to the scope of the project expanding.The initial estimate was for limited work on the wear areas on the playground,but the current request is to strip the entire top layer of surfacing and install a new 112"rubber safety surface for the playground. The Skate Park request is to purchase and install a mini half pipe and a launch box with 2" ledge replacing existing equipment that is becoming unsafe due to extensive use. The ramp surface is deteriorating and can not be replaced. Proposed future projects: FY2016-$65,000 to update and replace the play equipment at Garfield Park which is located on Garfield Street FY2016-$65,000 to update and replace the playground equipment at Marvin Park located on Morris Street. FY2017-$65,000 to update and replace the playground equipment at Sutherland Park which is located on Sutherland Road. • FY2018-$65,000 to update and replace the playground equipment at Rindge Park which is located on Rindge Street. The proposed projects will renovate and rehabilitate existing safety surfacing and deteriorating equipment so that all sites will be in compliance with Consumer Product Safety Commission (CPSC) ,American Society for Testing and Materials (ASTM) and the Americans with Disabilities Act (ADA) standards and guidelines. Justification/Benefit: • The rubber safety surface at Lincoln Park is breaking down due to heavy use and constant exposure to the sun.The continuing deterioration will lead to potential safety hazards for falls to an inadequate safety surface. The rubber surface was installed in 2003 and has reached its useful life. The playground is used throughout the year by many families in Town. Playgrounds need to comply with CPSC,ASTM and ADA standards. The skatepark equipment is wearing out due to heavy use. This equipment is approximately 10 years old and has reached its useful life.The new equipment will have a 15 year warranty. Impact if not completed: The current equipment and surfacing do not comply with CPSC,ASTM or ADA standards. As the equipment continues to age and deteriorate, more frequent inspections,repairs and equipment removal will be needed to ensure that the users are safe. This is neither cost effective nor efficient. Timeframe: Replace. Freq: Develop specifications after Town Meeting approval and perform renovations beginning fall 2013 15 Years Stakeholders: Residents, Non-residents,DPW, Board of Health, Recreation,teenagers and families. Operating Budget Impact: Equipment will have to be repaired and replaced with more frequency which will impact the operating budget. Cost Analysis: Funding Source: Q Levy 0 CPA Q Revolving Q State Aid Q Water Q Sewer 0 Recreation Q Private Q Other 10/22/2012 1:05:08 PM Town of Lexington - FY 2014-FY 2018 Capital Improvement Projects Tie'N ; Project Name: Park and Playground Improvements Date: 30-Aug-05 Project ID Number: „?.82.. Revision Date: 14-Sep-12 Submitted By: Chris Filadoro Department: Recreation Priority u 2 First Year Submission? ❑ Phone#: 781-274-8355 E-mail cfiladoro@lexingtonma.gov Capital Funding Request Recurring Cost 282 2014 20'15 2016 2017 2018 Totals $0.00 Maintenance C Site Acquisition $0 $0 $0 $0 $0 $0 ycie 1 Years Desi n1En neer Construction $87,885 1 $20,000 . $20,000 $20,000 $20000 $167,885 = emitiirsmEriEF Equipment $55,615 $42,000 $42,000 $42,000 $42,000 $223,615 "' '-- - Contingency $4,000 $3,000 F$3, ,0 9 y $3,000 1 $3,000 $3 000 $16,000 `" Totals $147,500 $65,000 $65,000 $65,000 $65,000 $407,500 C,?. .*iit R'eci, $147= ,.> . ;.$65 01l°i'1' '111, !40'0001€(r giY45 9011l'j11 i`s�•, 5P _'! _:._...._....... Basis of Cost Projection: The cost projections are based on similar renovation projects and from estimates by Landscape Structures.3%contingency added 10/22/2012 1:05:09 PM ,.r Town of Lexington -FY 2014-FY 2018 Capital Improvement Projects r 1h1 '' Project Name: Park improvements-Athletic FieldsDate: 15-Sep-06 Project ID Number: 518 Revision Date: 03-Oct-12 Submitted By: Chris Filadoro Department: Recreation Priority 3 First Year Submission? ❑ Phone#: 781-274-8355 E-mail cf ladoro@lexingtonma.gov Description of Project: This is an ongoing multi-year capital program to address safety and playability concerns and to provide adequate&safe field conditions for neighborhood families,recreation, and school programs.The FY2014 budget request is for$65,000 to renovate the baseball field at Sutherland Park. The Public Works Department oversees the maintenance of the school and town athletic facilities. The Town of Lexington athletic fields see excessive use and timely renovations and replacement are critical to provide safe and playable fields for all user groups. Sutherland Park will receive a new backstop,player benches and trash receptacles. The infield of the baseball field will be reconstructed adding proper drainage and providing for a safer play surface. The Lincoln Park synthetic field turf replacement program has been part of this capital request (project ID#518) for the past 5 years and Phase I is scheduled for FY2014. For transparency,a decision was made to separate the synthetic turf replacement from the natural grass improvement program. The Park Improvement-Synthetic Turf Replacement Project is now under project ID#848. The initial cost estimate was $200,000 to replace the synthetic turf and that dollar amount was removed from Project lD#518 in FY14,FY15 and FY16. Proposed future renovations will include turf,drainage,irrigation pvhere applicable) ,and site amenities (benches,backstops,etc.) : FY2015- $100,000-Clarke School Soccer field renovation will include turf,drainage,irrigation (Where applicable) ,and site amenities (benches,etc,) FY2016-$110,000-Adams Soccer field renovation will include turf,drainage,irrigation (Where applicable) ,and site amenities. FY2017-$200,000 New in-ground irrigation systems at the Hastings, Bowman,Franklin and the Lincoln Softball field. • FY2018-$210,000-Harrington Baseball and Softball Fields and Computerized Irrigation Controls for all in-ground systems. Justification/Benefit: Safety for all participants is the major concern and improving upon the safety of the fields is the major benefit to all users. The Town of Lexington athletic fields are constantly used by recreation,school,youth,and adult groups. They are in need of major repairs that cannot be completed within the operating budget. There are safety issues with faulty backstops,uneven turf,uneven infield areas,and drainage. The benefit would be to renovate the fields to a condition where they will be safe,playable,and more easily maintained. Impact if not completed: The impact of not approving this request is a continuing deterioration of the fields which may lead to injuries and cancellation of games. This will impact the School teams,youth leagues,adult leagues,and Recreation programs and affect the quality of life in Lexington. Timeframe: Replace. Frec: Develop specifications after Town Meeting approval and perform renovations beginning July 2013. 10 Years Stakeholders: Residents, non-residents,School programs,Youth League programs,Adult programs,DPW, Recreation Department Operating Budget Impact: DPW and Recreation staff hours,equipment and materials costs should decrease with improved field conditions that will require routine maintenance and not emergency repairs. Cost Analysis: Funding Source: O Levy 0 CPA O Revolving O State Aid O Water 0 Sewer 0 Recreation O Private 0 Other • • 10/22/2012 1:05:09 PM Town of Lexington - FY 2014-FY 2018 Capital Improvement Projects 71 Project Name: Park Improvements-Athletic Fields Date: 15-Sep-06 Project ID Number: 518 Revision Date: 03-Oct-12 Submitted By: Chris Filadoro Department: Recreation Priority 3 First Year Submission? ❑ Phone#: 781-274-8355 E-mail cfiladoro@lexingtonma.gov Capital Funding Request Recurring Cost sta 2014 2015 2016 2017 2018 Totals $0.00 -- Site Acquisition $0 $0 $0 $0 $0 $0 Maintenance Cycle Design/Engineer 1 Years$0 � $10,000 $10,000 � $10,000 $10,000 $40,000 $48,000 $85,000 5,00, n °.°00 $5 $95,000 $165,000 $140,000 $553,600 •„ ��,_, Construction _- ���ii�:-���- L. Equipment $15,000 ' $3,000 $3,000 , $3,000 $55,000 $79,000 `' ”—"" µ �: M.1112...1.1....._ Contingency $2,000 $2,000 $2,000 $2,000 , $5,000 $13,000 titii de...." _....=— Totals $65,000 $100 000 i $110,000 $200,000 ,nrc$210,000 $685,000 ;- 00140, 10 3 a. ,,.,, a. ., . o.E...111 J.clili; oi1 moorm ll Jn.pao ow}i.[;iiia fio ?j1iI Basis of Cost Projection: Cost projections are based on similar past projects and information from vendors and architects. 10/22/2012 1:05:09 PM U .... Town of Lexington - FY 2014-FY 2018 Capital Improvement Projects 4-t2 Lincoln Park Field Improvements Date: 14-Aug-12 • Project Name: P Project ID Number: 848 Revision Date• 08-Nov-12 Submitted By: Chris Filadoro Department: Recreation Priority First Year Submission? ❑ Phone #: 781-274-8355 E-mail cfiladoro@lexingtonma.gov Description of Project: This is a three phase capital improvement program to address safety and playability at Lincoln Park. The Recreation Committee requests $565,000 in FY2014 to replace the synthetic turf field at Lincoln Park#1.This project has been in the Recreation 5-Year Capital Plan under Park Improvements-Athletic Fields,Project ID#518. The initial cost estimate of$200,000 to replace the synthetic turf was a place holder and based on recent projections,the estimated cost is$565,000. The Public Works Department oversees the maintenance of the school and town athletic facilities.The Town of Lexington fields see excessive use and a timely replacement as critical to provide safe and playable fields for user groups and students. Lincoln Park Field#1 synthetic field will be removed, partially recycled,and replaced with a similar carpet and in-fill to provide for a safer and more uniform surface.The drainage will be inspected and repaired if necessary and the subsurface will be laser graded prior to the carpet installation. It also includes rehabilitation of the walkways around the field and replacement edging. This field is the most heavily used synthetic field and Is showing the most wear. In 2003,Lincoln Park was renovated to include the installation of 3 synthetic turf fields with a life expectancy 10 years.These fields are coming to the end of their life expectancy and the 10 year warranty. In the high use areas,the fibers that are used to simulate natural grass are beginning to show wear and tear,starting to fall out of the carpet,or be split&broken giving the appearance of a scouring pad. Synthetic field replacement is needed because carpet fibers begin to fail due to the high use. The underlayment and drainage system can be used for two or three turf replacements. In order to minimize downtime and spread out the cost,we are proposing the work be completed in 3 phases. FY2015-$570,000-Field#2 at Lincoln Park renovation will include the replacement of the synthetic turf and in-fill materials. FY2016-$570,000-Field#3 at Lincoln Park renovation will include the replacement of the synthetic turf and in-fill materials. Justification/Benefit: The park was reconstructed in 2003 and the new playing fields have been a valuable asset to the community. Safety for all participants is a major concern and improving upon the safety of the fields is the major benefit to all users. The Town of Lexington athletic fields are heavily used by the community and the synthetic turf allows for increased use during most weather conditions without damage to the turf. Impact if not completed: The impact of not approving this request is a continuing deterioration of the synthetic fields which may lead to an unsafe playing surface and game cancellations.The fibers have begun to break down due to extensive use as well as the product is reaching the end of its life expectancy. This will impact the Lexington Public School athletic teams and physical education programs,youth leagues, adult leagues,residents. Timeframe: Replace. Frea: Develop specifications after Town Meeting approval and perform renovations beginning Fall 2013 10 Years Stakeholders: Lexington Residents, Lexington Public Schools,Youth League programs,Adult programs,DPW, Recreation Department • • Operating Budget Impact: DPW staff hours,equipment and materials costs should be decreased with improved playing conditions. Cost Analysis: Funding Source: 0 Levy 0 CPA 0 Revolving 0 State Aid 0 Water 0 Sewer ® Recreation 0 Private 0 Other • 11/13/2012 4:05:24 PM ,,,, Town of Lexington - FY 2014-FY 2018 Capital Improvement Projects Project Name:.,,,z5,33) Lincoln Park Field Improvements Date: 14-Aug-12 Project ID Number: 848 Revision Date: 08-Nov-12 Submitted By: Chris Filadoro Department: Recreation Priority 1 First Year Submission? ❑ Phone#: 781-274-8355 E-mail cfiladoro©lexingtonma.gov Capital Funding Request Recurring Cost eas 2014 2015 2016 2017 2018 Totals $0.00 Site Acquisition $0 $0 $0 $0 $0 1----$77 Maintenance Cycle Design/Engineer $45,000 I $45,000 $45,000 $0 $0 $135,000 0 Years Construction $495,000 I $500,000 $500,000 - a._.._a"M-=== $0 $0 $1,495,000 =��•� :� Equipment $0 I $0 $0 $0 $0 $D ~ww x" Contingency I $25,000 I $25,000 $25,000 $0 $0 I $75,000 I14" =_••:, = Totals rig-a-,-07-75-57,-T-75-576-7----7,--1-7)--F177,537. ari-1 p'--,-7,---_----- 1.1.7.4::::—._::. y a,ts,y1A' 7 s, F 9 ®. 9 r %C.'..x.B 1�0 9r0� y _�B i"V': �y i'^�.� , A'}- 3Fiwr�i,� B "�" -..,�.s.� k W ., , & . r. Ari , :, y- � : :' - Basis of Cost Projection: Cost projection is based on an updated proposal from architect.The CPA funding request is for design,engineering,drainage/subsurface work and the path around the field.The synthetic turf and infill is not part of the CPA request. 11/13/2012 4:05:24 PM • • '-1. ��:�;�: Town of Lexington -FY 2014-FY 2018 CapitalImprovement Projects i r Project Name: Center Linear Parks Design(Phase I of II) Date: 27-Sep-12 Project ID Number; 857 Revision Date: , __ Submitted By; Melisa Tintocalis Department: Economic Dev Priority 0. First Year Submission? W Phone#: 181-862-0500 ext:23 E-mail mtintocalis©lexingtonma.gov Description of Project: The Center Linear Parks Design Project proposes to convert three alleys into public linear parks: 1) the Grain Mill Alley,also known as the "Bank of America"alley;2) the pedestrian alley between Citizen's Bank and Michelson's Shoes (1776 and 1780 Mass Ave;) and 3)the aley • between Lemon Grass Thai and MiniLuxe (1710 and 1720 Mass Ave) . The three aleys comprise approximately 1,500 square feet. All three are currently paved with asphalt and offer utilitarian connections to the buildings that front Mass Avenue. The proposed project would be completed in two phases. The first phase includes funding for a cohesive design for all three alleys,followed by a second phase which would include a request for construction funding.The project would complement the large Center Streetscape project that focuses on street design and streetscape design by enhancing the public realm,as well as improving connections to bikeways and parking lots.This project presents the oppportunity to augment the public open space within the Town Center with small scale pocket parks and creating opportunities for public art. • Justification/Benefit: The Center Linear Parks project offers several meaningful benefits at each identified linear park site: 1) the Grain Mill Alley was closed to vehicle traffic this year in June 2012. The closure creates an opportunity to enhance the pedestrian and bicycle infrastructure through the Center, creating a park connection between Mass Ave.and the bikeway. This improves the safety for pedestrians and cyclists,creates open space in a built-out area,and activiates underutilitzed area enhancing the public realm; 2) the pedestrian alley between Citizen's Bank and Michelson's Shoes (1776 and 1780 Mass Ave.) is considered unsafe by many pedestrians,the dark,unlit walkway and lack of poor signage is a public saftey issue. Designing a linear park,albeit small,would improve pedestrian safety and the historic charm of Lexington Center;and finally 3) the ally between Lemon Grass Thai and MiniLuxe (1710 and 1720 Mass Ave.) serves as egress for the Vine Brook Tavern;however, poor visibility and grade create a dangerous exit for vehicles.The Police Department has noted that this alley should be closed off to vehicle egress. The Vine Brook Building is currently considering improvements to their parking lot. They intendend to design their east-side exit for two way traffic.This would also allow for the closure of the west side alley,allowing for linear park and overall improvement to pedestrian safety and historical asethetic. Impact if not completed: No studies have been conducted to quantify any monetary loss if this project is not completed. However,given the public safety concerns at two of the three alleys it is reasonable to assume there is the potential for a significant,possilby fatal acciedent. Timeframe: Replace. Frea: FY2014;The community design would take approximately six months. 0 Years Stakeholders: • Community Preservation Act Committee;Center Committee,Police,Recreation,Fire,&Tourism • Operating Budget Impact: Not applicable Cost Analysis: Funding Source: O Levy 0 CPA 0 Revolving O State Aid O Water O Sewer O Recreation O Private O Other • 10/22/2012 1:03:04 PM ,.1.7.V%1 Town ofLexington -FY 2014-FY 2018 Capital Improvement Projects � t, Project Name: Center Linear Parks Designiphase I of i Date: 27-Sep-12 project ID Number: 857 Revision Date: Submitted By: Melisa Tintoca]is Department: Economic Dev Priority 0 First Year Submission? V Phone#: 781-862-0500 ext,23 E-mail mtintocalis@lexingtonma.gov Capital Funding Request Recurring Cost 85 2014 2015 2016 2017 2018 Totals $0.00 Site Acquisition $0 so $0 $0 $0.r $p Maintenance Cycle Design/Engineer f $20,000 $30 000 $0 $0 $0 � $50,000 ��0 Years ��., Construction $0 $0 $0 $0 $0 $0 rllAmis Equipment E $0 ea, $0.. $0 $0 $0 $0 ■ Contingency $0 $0 �.. $0 ..m $0 $ .. Totals l C_ $20000 $30,000 $0 $0 $0 i $50,000 i 04004#4411MPIPIIII.410400111141111::=0060a:i[. ..I I III. I1.I•.I.....I.. . ,?I'..............3 ..... . w Basis of Cost Projection: Design$20,000;Engineering$300,000 10/22/2012 1:03:04 PM TOWN OF LEXINGTON COMMUNITY PRESERVATION COMMITTEE PROJECT APPLICATION SUMMARY FORM Project Title: tt - 7 in // R-e,re P-Vdtt 7iol7 APPLICANT INFORMATION I Name of Applicant/Contact Person: r4r/'ra,027 ,/./ ,4s0 uc 760v7 Title/Position: A%/ rf-er7 ,it/,2 Ake/717- V.r.de eva.Tui 'r- - �r�ri ,rcel/Se_ E.5-.2_."4/,--) e ?f of/41e,2¢ - .‘,e_ //c lr /�ec/r,el." Zwycrl rr� � Group or Committee Affiliation ('any • Ale/'I''Q/7? "4/.4"/ S So ci,G1 TAW Applicant/Contact Person's address,contact phone number,and email: WI /Oaethard: 3 _C'-fsen .S7 � 7e/- 'G/-- gv&j G0Nla,2Aca.rd Q ,?1• Ca9 m F a feir� • /7' �°ct7erid/r Or J 7cr/- �G.x 2, 7,9 -�raorcars+eeprz �r, , •4 //,c:a ' }.eA / Rif 7�/-�G a - 7e2 0� sp 6,0/7' 'ca.. 14.rre.7i- , - p iTawA eren. c4rr7 PROJECT INFORMATION Purpose(please check all that apply) Project Site Address: Open Space VK'Jo c Alt 4rrt a PA-- / Historic AI d,ezin-.e f kS /tie r--d 16/A f7` d Recreation Project rte Assessors Map/Parcel- fa r,„u f 1 Housing Project Site Deed Book/Page( , ;, J Current Owner: 6l4.eivuS Brief Project Description: 7 d'devf 6 6 1f76 S Sr b/e , yo er-4 es o ri /fie1-re, if//l 7C c f /n�A 7"na eixi+z h , /20 •arii /r r,7,AitJSJ ron`S J rd y 'Lb Irerect. d u4iT7 61-1-0 reit- ,4,;f ort cAi air-1-,o - G(-riii'',ieGf7.-/J-x," 677.,6/, /e.emic4 a11d 72 eGorr,,rzrnGie A Me L// z1- , ey �6e ,n d�4"� COSTS +► rvt Fiscal Year Total Project Cost CPC Funds Requested Other Funding Sources(amount ana source) 2009 2010 2011 2012 �ry 2013 . 1 ..5-bo, 90 . 0 S"d4`7e o. rtla4,1 f/f s-50G, 2014 TOTAL 'ql1I- Signature of Applicant: _ , Date: / '"' /� - 4-- ,Q For Community Preservation Committee Use Only: Application Received On: Project Presented to CPC on: Reviewed by: Determination: TOWN OF LEXINGTON COMMUNITY PRESERVATION COMMITTEE PROJECT INFORMATION Project Title: Merriam Hill Preservation 1 . Scope or concept of project: The project is designed to identify any of the 469 homes in the area of Lexington commonly known as Merriam Hill not currently included in the Lexington Historical Commission's Comprehensve Cultural Resources Survey of historically and/or architecturally significant properties. 2. Project goal and objectives: Because of the recent surprise demolition of a home on Merriam Hill thought by many to have historical significance but not included on the Survey, the goal of the project is to identify and preserve through inclusion on the Survey other properties that have historical and/or architectual significance to protect them from demolition in as much as is possible according to current laws. Presently, 164 of the 473 Hill properties are included on the Survey. 3. Projected action plan and timeline: The plan is to do a preliminary study of all the homes on Merriam Hill to determine the year each was built in order to identify possible houses for an in depth follow up through completion of MHC B forms for each of those houses. The list of homes and the year each was built has been completed by volunteers of the Merriam Hill Association. If funding is approved, an updated MHC Area form for Merriam Hill with a comprehensive District Data Sheet will be completed, and approximately 15 houses will be identified for further study by a professional preservationist, approved by the Lexington Historical Commission. Depending on the professional's availability, it is hoped the project will be completed by the end of 2013. The completed A and B forms would be presented to the Lexington Historical Commission with the recommendation that the properties be included on the LHC Survey. 4. Anticipated project cost: It is estimated that completing the MHC B forms costs about $200 per Sheet, with an additional $500 for updating the Area form. Therefore, if 15 homes are identified for study, the total cost would be about $3,500. S. Other funding sources, including private/public/in-kind: The Merriam Hill Association has preapproved spending up to $500 for this project. 6. CPA funding request: The request is for $3000. CPA funds. 7. Budget justification: All of the $3,500 would be allocated to paying the professonal for the historical and/or architectural research of approximately 15 properties on Merriam Hill. 8. List and describe and comparable projects: P Researching and preparing MHC Survey forms for the Comprehensive Cultural Resources Survey has been an ongoing activity for many years. To our knowledge, doing a comprehensive study of a well defined area of Lexington for this purpose is unique. We are developing a preservation model for all neighborhoods seeking to preserve their community character in the face of teardowns that destroy neighborhood design integrity. 9. Relevance to community: We know of at least one other historic home on Merriam Hill but not on the Survey that was recently sold. Fortunately, the buyers recognize the significance of the home they acquired and intend to preserve it rather than tear it down. We expect there may be other homes of this nature. Merriam Hill in particular, and Lexington in general has a wealth of historic and/or architecturally significant homes that should be preserved for future generations to enjoy and benefit from the culture of the Hill and Town. The area deflined by the Merriam Hill boundaries is steps from the historic Battle Green and includes the Hancock-Clarke House, the Buckman Tavern, the Vistors Center, the Depot, and the central business district. The area has been significant to residents and visitors alike, as its physical appearance continues to benefit the entire town via property values, and attractiveness as an historic place to live and visit. There are a multitude of stories connected with the builders and residents of the houses on Merram Hill. ( As an example: Progressive reform movements have often found support among the residents of Merriam Hill. A meeting of the Lexington Equal Suffrage Organization was held at a home on Oakland Street in 1900.) Over the years the Merriam Hill Association has addressed the growth and use of Hanscom Field, the conversion of the Lexington Press building into group housing, traffic and road issues, environmental issues such as the gypsy moth infestation. The Association's concerns extends beyond its own back yards: collecting donations from neighbors to the Lexington Food Pantry, donating to the rebuilding of Cary Memorial Library, and planting tree seedlings in the lower Vine Brook conservation area are among a few. We feel that this culture not only enhances the quality of life but also the financial value of the area. Also, it is quite possible that residents of other areas of Town would band together to do similar study and that this project may serve as an example. 10. Supporting documents: Please find attached a listing of all the properties on what the Merriam Hill Association defines as Merriam Hill with the year each home was built according to Town records, which are candidates for this project. Also attached is a photocopy of the house and garage which were unprotected and were demolished in 2012. Also attached is an alphabetical list of Merriam Hill streets and a map of the neighborhood defined as Merriam Hill. Respectfully submitted: Francoise Epsztein Bebe Fallick Warren Manhard For the MHA Board of Directors i 1 1934 ..... _ 12 Adams St 1886 11 WoodlandSt 105 Mariam St 1950 . 4'Woodland Rd 1961 36 Adams St 1840 103 Meriam Rd 1934 33:Oakland St 1950 ..., 9 Glen Rd - - 5 Colony Rd 1962 ... ._._.. .... 1890 21 Colony Rd 193.5 ' 3 Patriots Dr 1950 112 Grant St 1962 119 Grant St 1900 6 ColonyRd ._. 1936 16 Patriots Dr 1950 118 Grant St 1962 21 Adams St 1902 45 Adams St 1937 5 Woodland Rd 1950 23 Somerset Rd 1962 15 Hancock St 1915 10 Colony Rd I y 1937 10 Woodland Rd 1950 31 Hayes Ave 1915 27 Colony Rd 1937 21 W 4 Juniper Pl 1963 Woodland Rd 1950 5 Juniper PI 1963 95 M eriam St 1916 99 Meriam St 1937 12 York St 1950 Woodland Rd 1918 27 Hayes Ave 19 8 6 Juniper Pl 1963 20 Berwick Rd 1920 100 Meriam St �' 30Cgfony Rd 1951- ,= 32 Adams St 1964 11 19 38 34 Colony Rd 1951 79 Colony Rd 1964 30 Grant St 1920 18 Oakmount Cir 1938 150 Grant St 1951 32 Hayes Ave 1920 3 Juniper Pl 1964 6 Patriots Dr 1938 11 Hayes Ave 1951 10 Oakmount Cir 1964 22 Woodland Rd 1920 35 Woodland Rd 1939 7 York St 21 Hayes Ave 1951 8 Abbott Rd 1920 38 York St 1939 1965 5 Goodwin Rd 8 Grant PI 1952 11Adams St 1921 142 Grant St1965 1940 148 Grant St r. 19 Nancbck St 1921 22 Hayes Ave 1952 7 Brigham Rd 1965 24 Adams St 1922 .194Q 13 Woodland Rei 1952 96 Meriam St 1940 30York St : Colony Rd 1952 44 Hancock St 965 28 Woodland Rd 1924 7 Patriots Dr 1940 44 4Adams St 1953 8 Juniper PI 1965. 64 Grant St 1925 12 Woodland Rd 1940 4 Hancock Ave 1925 9 Franklin Rd 1953 36 Oakmount Cir 1965 41 Woodland Rd 1940 14 Somerset Rd 1953 7 Juniper P1 1966 6 Hancock Ave 1925 3-Hayes Ave 1941 89 Meriari� St 19 Woodland Rd 1953 3 Brigham Rd 1967 1925 31 Oakland St 1941 56 Adams St 11 Ha�cock St 1926 39 Colony Rd 1944 1954 5 Brigham Rd 1967 6 Castle Rd 1954 6 Brigham Rd 1967 101 Mariam St 19261 138 Grant St 1946 180 Grant St 12 Patriots Dr 1926 . 140 G rant 5t 1954 37 Meriam St 1967 1946 49 Colony Rd 1955 86 Meriam St 1927 31 Woodland Rd 1946 9 Brigham Rd 1968 12 East 5f 1955 ,54 Grant St 1928 40 Woodland Rd 1946 41 Meriam St 1968 8 Berwick Rd 34 Hayes Ave 1928 14 Colony Rd 1947 1955 10 Brigham Rd 1969 16 Round Hill Rd 1955 11 Brigham Rd 1969 43 Hayes Ave 1928 24 Colony Rd 1947 3 Franklin Rd 1956 11 Somerset Rd 6 Franklin Rd 1928 . 1947 19701 2 Patriots Dr 44 Grant St 20 York St 1928 ` - 1956 44 Hayes Ave 11 Patriots Dr 48 Grant St 24 Woodland Rd1947 1956 1929 8 Brigham Rd 1973 29 Woodland Rd 1.947 39 York St 43 Hancock St 1956 .. _ 1 I, 1929 6 York St 19478 Castle Rd 1973 43 York St 52 Meriam St 1956 61 East St 1929 5 Franklin Rd 1948 56 Meriam St 1973 59 York St 1929 82 Grant St 1956 10 Glen Rd 1973 5 Berwick Rd 1948 68 Meriam St 1956 90 Grant St 1930 40 Meriam St 1948 1973 29 Colony Rd 1930 102 Meriam St 10 Patriots Dr 1956 7 Castle Rd 1948 24 York St 1975 17 Edgewood Rd 1930 9 Patriots Dr 1956 21 Meriam St 1975 107 Grant Pl 1948 65 Colony Rd ' 1957 1930 32 Colony Rd 1949 126 Grant St 1 9 381 Meriam St 1976 132 Grant St . 1930 6 East St 1957 71 Meriam St 1976 172 Grant Stck St 1930 1949 50 East St 1958 86 East St 1949 15 Franklin Rd 1 Seaborn P1 1977 23 Hancock St 1930 5 Patriots Dr 1958 2 Seaborn PI 1977 3223 HancoWoodlck R1930 1949 3 Goodwin Rd 1958 49 Somerset Rd 1949 1 3 Seaborn PI 1977 17 Colony Rd 1931 154 Grant St 1958 4 Seaborn PI 8 Woodland Rd 1949 37 Woodland Rd 1958 1977 77 Meriam St :1931 29 Adams St 5 Seaborn Pl 1977 _ . 1950 66 Meriam St 1959 6 Seaborn Pl 83 Meriam St - 1931 30 Adams St 1950 10 Adams St 1977 11 Edgewood Rd 1932 1960 7 Seaborn PI 11 Castle Rd 1950 R 1977 21 Hancock St 1932 - 9 Colony Rd 1960 8 Seaborn Pl �977 36 Colony Rd 1950 57 Hancock St 1961 17 Goodwin Rd 1933 . 79 East St 9 Seaborn PI 1977 25 Hancock St 1950 46 Meriam St 1961 10 Seaborn PI 1977 1933 23 Hayes Ave 1950 2 Oakmount Cir 1961 11 Seaborn P1 1977 12 Seaborn PI 1977 13 Muster Ct 1978 72 Mariam St 1998 186 Grant St 2006 13 Seaborn PI 1977 14 Muster Ct 1978 4'Patriots Dr 1998 52 Adams St 2007 14 Seabom PI 1977 15 Muster Ct 1978 44 York St 1998 164 Grant St 2007 15 Seaborn PI 1977 16•Muster Ct • 1978 7 Stetson St 1999 17 Somerset Rd 2007 16,Seaborn PI 1977 18 Muster Ct 1978 182 Grant St 2000 5 Castle Rd 2008 17 Seaborn PI 1977 20 Muster Ct 1978 11 Oakland St 2000 80 Grant St 2008 18 Seaborn P1 1977 22 Muster Ct . 1978 5 Porter Ln 2000 85 Mariam St 2008 19 Seaborn AI 1977 4 Berwick Rd 1980 6 Porter Ln 2000 12 Spmerset Rd 2008 2Q Seaborn PI 1977 100 Grant St. 1981 7 Porter Ln .'2000 ; 5 Somerset Rd 2008 21 Seaborn AI 1977 Q 45 Hancock St 198f 8 Porter Ln 2000 3 Wisteria LaOe 2008 22 Seaborn PI 1977 38 Adams St 1984 10 Porter Ln 2000 5 Wisteria Lane 2Q08 24 Seaborn PI 1977 190 Grant St 1987 16 Mariam St 2001 7 Wisteria Lane 2008 26 Seaborn PI 1977 194 Grant St 1987 76 Mariam St 2001 7 Woodland Rd 2008 28 Seaborn Pi 1977 7Abbott Rd 1989 1 Patriots Dr 2002 15 Woodland Rd 2008 30 Seaborn PI 1977 62 Colony Rd 1991 17 Hayes Ave 2003 1 Muster Ct 1978 74 fast St 53 Colony Rd 2009 1991 26 Adams St 2004 54 Colony Rd 2009 2 Muster Ct 1978 6 Glen Rd S 1992 66 Colony Rd 2004 122 Grant St 2010 3 Muster Ct 1978 15 Oakland St 1993 80 East St 2004 123 Grant St 2010 4 Muster Ct 1978 18 Grant PI 1994 83 East St 2004 160 Grant St 2010 5 Muster Ct 1978 144 Grant St 1994 124 Grant St 2004 30 Woodland Rd 2010 6 Muster.Ct 1978 26 Grant St 1995 141 Grant St 2005 4 Franklin Rd 2012 7 Muster'Ct 1978 55B Hancock St 1995 168 Grant St 8 Muster Ct 1978 2005 31 Somerset Rd 2012 14 Woodland Rd 1995 57 Colony Rd 2006 32 Grant St NA 9 Muter Ct 1978 55 Meriam St 1996 63 Colony Rd 2006 10 Muster Ct 1978 46 York St 1 9 25 Somerset Rd NA 1996 78 Grant St 2006 11 Muster Ct 1978 17 Franklin Rd 1997 156 Grant St 2006 • ' 12 Muster Ct 1978 8 Patriots Dr 1997 176 Grant St 2006 1 +M , • • • • • q. ; r , • y•••..,'Pi ,..!‘• r.:,„..ir.,, ci,,,t ., ,:.,..,. .. „,., , , 4,4if I. ,..i„,,. • ,. .., „....,.„..:..,..,... ,.):. . 31 Somerset Gatai0 hilt 1161902 a 7259gf 1 1• f I !r E • • i111.1.” ...:..:. . • •. .. . . . . . " j '' • I- • $✓ NV µIF. � 7 '�1 4'1' {g.!. �- r l �''�. qi s a. ! �� •,3i=µ • R+- 1•"� 44, IWti..1 w^� ' 'fir -J. ' '1.. ,� II k xa � 10 g tk �47 1 x T ti :,. f "..."7.,'744r,74'''.!"....''''''''"•".." t "2" A? I; "� .,r. a bx r y } ?- -.. ... a. • / , • t ! t _ ^ 4"ZIIJIIr " 3 1 Somerset r •c__,?__r./i . • v 7.re . /ice a2o /� INDEX OF MERRIAM HILL STREETS (alphabetically) Abbott Road Adams Street Berwick Road Brigham Road Castle Road Chandler Street Colony Road East Street Edgewood Road Franklin Road Glen Road Glen Road South Goodwin Road Grant Place Grant Street Grove Street Hancock Avenue Hancock Street Hayes Avenue Juniper Place Merriam Street Muster Court Oakland Street Oakmount Circle Patriots Drive Porter Lane Round Hill Road Seaborn Place Somerset Road • Stetson Street Upland Road Wadman Circle Wisteria Lane Woodland Road York Street i • K) • . " • .,ic:S. :1-iN.Fii)'.7. -)4\41,0 I klii milt. 5o pouglinatlara .a.. a .-4. 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ILL 7 4:,!.--.4,40/ 4.® _. ,6, 0 g livittb,,,o, 4p. 4. •24k 0 Ar;o4o.Iiip gAsV. I D wr 0,--- 1 \ /7, 0,,,,* 4%*0.404%,.t> .1, Lit, , 4 ., N , . .,,,„ t44, # 471: .-4; • S . . „ 1 661tk6S ik‘i Ay:' •#N . 1> *', . !•'... • '4'".;: 'V•4r*...>%Ai4 4 ..,s?) 40,..pt: 0 maw • 4.,Q '�� � � • /N> f • . _ . Y � E ^r H ... • . • YL^J ITE E 1 S A 1S V 1s II I IS L Lam! . ❑ v I II G tS L1 tY/ E,I1 I O O +D DRAWN FROMOFFicIAl.PROPERTY.MAPS OFTHE-mat OF LE%IMa7'oli No&46,49,sS ib,iL 43,LA sp DATED 19851HRDUGH.WOg el IMRI►NHELAZARUS,AOPUST ROM(R EV,Au G•2001) SHOWING HOUSE NUMBERS AND PROPERTY LINES AT A SCALE OF1 F0 5.. loco.Ft TOWN OF LEXINGTON COMMUNITY PRESERVATION COMMITTEE PROJECT APPLICATION SUMMARY FORM Project Title: NATIONAL REGISTER NOMINATION TO MID-.CENTURY MODERN HOUSES OF LEXINGTON, MASS FOR SIX MOON HILL HISTORIC DISTRICT APPLICANT INFORMATION Name of Applicant/Contact Perso r;:_David Goldfinger Title/Position: Six Moo! Dill Resident Group or Committee Affiliation(if any): Six Moon Hill Neighborhood Associatio,; Applicant/Contact Person's address, contact phone number, and email: 36 Moon Mill Road,Lexington,MA 02421, 781-330-9933,d.vidagoldfinger@gmailocom_ PROJECT INFORMATION Purpose(please check all that apply) Project Site Address: Open Space Various: Moon Hill Road, Swan Lane,Bird Hill x Historic Road Recreation Project Site Assessors Map/Parcel: Housing Project Site Deed Book/Page: Current Owner:_See attached list of homeowners Brief Project Description:_Request to prepare nomination form for Six Moon Hill Historic District for inclusion in Mid-Century Modern Houses of Lexington, MA Multiple Property Submission to National Register of Historic Places COSTS Fiscal Year Total Project Cost CPC Funds Requested Other Funding Sources(amount and source) 2009 2010 2011 2012 2013 2014 $8,000 $6,000 $2,000 Six Moon Hill Neighborhood Association TOTAL $8,000 $6000 $2,000 Six Moon Hill Neighborhood Association Signature of Applic. i : Date: 1.0(3[ For Community Preservation Committee Use Only: Annliratinn Pereiver1 fln• PrniertPrPcinterl to CCC..nn• TOWN OF LEXINGTON COMMUNITY PRESERVATION COMMITTEE PROJECT INFORMATION PROJECT TITLE; National Register Nomination to Mid-Century Modem Houses of Lexington,MA for Six Moon Hill Historic District PLEASE ATTACH A NARRATIVC ON ALL APPLICABLE SUBJECTS., SCOPE OR CONCEPT OF PROJECT: The Six Moon Hill Neighborhood Association(6MHNA) has been in discussions with the Lexington Historical Commission for some time regarding the listing of the Six Moon Hill neighborhood on the National Register of Historic Places. In 2010,the Lexington Historical Commission completed and submitted a nomination form to the Massachusetts Historical Commission(MHC)to list Lexington's mid-century modem houses on the National Register of Historic Places. The Mid-Century Modem Houses of Lexington,MA(MCMHLM)listing is a multiple property submission which establishes a historic context and registration requirements to enable future nominations to the National Register for any individual property or historic district that fits the context and requirements. The MHC has found that the Six Moon Hill Historic District meets the National Register criteria for listing under criteria A and C at the local and state,and possible national levels(see CLG opinion: eligibility for National Register attached). The board of the 6MHNA voted on September 17, 2012 to approve expenditure of$2000 to support completion of nomination papers for the Six Moon Hill neighborhood to the MCMHLM and to pursue CPA funding to cover the additional costs of documenting and submitting that nomination to the MHC for listing, using the services of a qualified preservation consultant to be hired in accordance with public bidding requirements. 1. PROJECT GOAL AND OBJECTIVES: (INDICATE HOW THE CATEGORY SPECIFIC CRITERIA FOR THE CPA ARE MET.) During the course of revising and supplementing Lexington's Comprehensive Cultural Resources Survey,the Massachusetts Historical Commission encouraged the Lexington Historical Commission to conduct further research and document the Mid- Century Modem movement of architecture in Lexington. Lexington is exceptional among Boston suburbs in the number and variety of its modem residential subdivisions and the pioneering model that developments such as Six Moon Hill represented in the post-War housing boom. This additional research and documentation was synthesized in a nomination form to the National Register of Historic Places (NRNP)that included a context statement that defined the property type—post World War II progressive modem residential suburban houses and housing developments—and then described criteria for integrity of the buildings in terms of their setting, design,materials, workmanship, feeling and association. The nomination for"Mid-Century Modem Houses of Lexington,Mass"is now pending listing by the Secretary of the Interior on the NRHP. One neighborhood, Peacock Farm, was documented,with the intention of later supplementing that listing with other Modernist neighborhoods and homes. In all cases, neighborhoods and individual houses would only be included with the consent of the homeowners. Six Moon Hill now intends to proceed with the next listing to the MCMHLM and seeks to protect,preserve,enhance,restore, and/or rehabilitate the significant historic, cultural and architectural resource of Six Moon Hill,a site eligible for placement on the State and National Registers. Listing of the Six Moon Hill historic district on the National Register of Historic Places would thus meet the CPA criteria by demonstrating the public benefit of registering this "cohesive grouping of 29 architect-designed houses built between 1947 and 1957 ... as a planned community of modest,well-designed houses [whose] development illustrates the idealistic social ethos that was an important part of one stream of the Modernist movement." These homes received international recognition as "hallmarks of advanced contemporary design" and their architect/owners are now recognized as"modem masters." 2. PROJECTED ACTION PLAN AND TIMELINE: (LIST STEPS NEEDED TO COMPLETE PROJECT. THESE STEPS WILL BE CRITICAL TO COMPLETING PROJECT STATUS REPORTS THAT WILL BE DUE IN TIME TO REPORT BACK TO TOWN MEETING EACH YEAR UNTIL THE PROJECT IS COMPLETE.) The Lexington Historical Commission, working with the 6MHNA, estimates that to complete research on the Six Moon Hill district and documentation requirements of the nomination(public meetings, MHC consultation,etc.)will require approximately 80 hours,to be completed over the next fiscal year. a. ANTICIPATED PROJECT COST: (PROVIDE A BUDGET, WITH LINE ITEMIZATION.) 6MHNA and the Lexington Historical Commission anticipate a total cost of$8,000 for this project, or 80 hours of a qualified consultant's time at the going rate of$100 per hour. 4. OTHER FUNDING SOURCES, INCLUDING PRIVATE/PUBLIC/IN-KIND: The 6MHNA has pledged a private contribution of$2,000 towards completion of this project. 5. CPA FUNDING REQUEST: $6,000 in supplemental funds. 6. BUDGET JUSTIFICATION: (PROVIDE AN EXPLANATION FOR WHY EACH TYPE OF EXPENSE IS NEEDED.) The 6MHNA and Lexington Historical Commission have worked closely with the Massachusetts Historical Commission to evaluate and estimate the anticipated time to complete such a project and the appropriate rates to be paid to the consultant. Based on work already completed hi an earlier project,MHC input, and commission members' personal experience,we believe this budget to be reasonable. 7. LIST AND DESCRIBE ANY COMPARABLE PROJECTS: The Lexington Historical Commission has worked for over 30 years to protect and preserve Lexington's many cultural resources, through inventory and in the last two years,through a major and pioneering effort to recognize the significance of our Mid- Century Modem Houses on the NRNP. When this nomination is listed, as it will be shortly, it will become the first such listing of modem housings on the National Register in Massachusetts, a ground-breaking achievement for the Town. The 6MHNA is joining with the Lexington Historical Commission and the Peacock Farm historic district,the first historic district listed in the MCMHLM,to put its support behind this achievement and seek the recognition the NRHP will provide to Six Moon Hill, a historically and architecturally significant and distinctive neighborhood. On September 13th, 2012,the LHC voted to endorse this submission,prepared in conjunction with the 6M1ANA. 8. RELEVANCE TO COMMUNITY: (INDICATE HOW PROJECT IS RELEVANT TO THE CURRENT AND/OR FUTURE NEEDS OF LEXINGTON.) Structures of the recent past—Six Moon Hill, Five Fields and the Peacock Farm enclaves throughout Town, among others—have enhanced Lexington's diverse architectural heritage for over half a century. Yet many of these resources are at risk of insensitive modification or,within the climate of an intense market for real estate development, demolition. By identifying and widely publishing the significance of the Mid-Century Modem movement, it is hoped that members of the broader community will be more likely to become prideful stewards of their properties, celebrating their homes' importance,protecting,preserving,enhancing,restoring and rehabilitating them, and seeking creative alternatives to their destruction and demolition. The existence of comprehensive recognition for Lexington Mid-Century Modern architecture and neighborhoods will promote a preservation ethic that complements the Town's vision for the quality of its residents and ensure its diversity of resources. The listing of Six Moon Hill on the NRHP, arguably the Town's most significant cluster of modern homes, will preserve the essential character of the town as envisioned in the CPA. 9. SUPPORTING DOCUMENTS: (PROVIDE SUPPORTING LETTERS, REFERENCES, STUDIES, MAPS, AND STATISTICS.) Moon Hill Alphabetical Listing Children living at home at least some of the time have names in parentheses. Address Names(children in parens) Phone Email 1 Moon Hill Rd. Ginny and Jon Chomitz 781-862-1178 1@moonhill.org; (Benjamin,Nancy) ginny@chomitz.corn; jon@chomitz.com; nancy@chomitz.com; ben@chomitz.com 4 Moon Hill Rd. Paula Cobb&Ten-i Edmonston 617-999-4108 4@moonhill.org; (Annabel) 617-459-7551 terriruth@gmail.com; pkcobb(a)gmail.com 5 Moon Hill Rd. Kelly &Paul Corrigan (Griff, 781-863-2769 5@moonhill.org; Katie) pawl l(c workoutadvisors.coni corrp@,aol.com 6 Moon Hill Rd. Alessandro&Linda Pagani 781-652-0241 6�)a,moonhill.org; (Isabella, Stefano) lindapaganinverizon.net; alessandro.pagani(,verizon.net 7 Moon Hill Rd. Gorka Brabo and Monica Dohnert 781-862-1485 7�?a,moonhill.org; (Mikel,Julen,Maia) gobra@,lalocorp.com; monicad@lalocorp.com 8 Bird Hill Lane Dorine Overmars&Willem 978-729-0693 dorine.ovennars@gmail.com Offerhaus wiliem.offerhaus(a online.nl 10 Moon Hill Rd. Janis McClinch&Rajive Chaudry 781.862.0166 10(t7moonhill.org; (Samar) jmclinch@gmail.com 11 Moon Hill Rd. Sandra Galejs&Peter Warren 781-860-7474 11@moonhill.org; sgalejs c[7,gmail.com; pwarren.pw@gmail.com 12 Moon Hill Rd. John and Laurelyn Roberts 1.857-891-1229 12@moonhill.org; 1-857-891-6625 john.roberts@bigidea.cc; iam@laurelynroberts.com 14 Moon Hill Rd. Tucker Taft&Phyllis Yale(Maia, 781-862-8177 14!_,moonhill.org; Rebecca) tucker@yaletaft.com; _phyllis{a,valetaft.com 15 Moon Hill Rd. Sam& Susan Ting(Christopher) 781-863-9421* scmting@mit.edu 16 Moon Hill Rd. Nilanjana Bhowmik&Jean 781 862 4610 l6(a,moonhill.org; Philippe Belleau(Lourenro, nilabhwmk@gmail.com; Guitanjali) i pbelleaughotmail.com 16 Swan Lane Benedicte And Bertrand Renaud (781) 860-5188 16swanlane@moonhill.org; (Alexis, Gaetan,Marguerite) Cell:(781) 891- beneditesquaw@verizon.net; 1148 birenaud@verizon.net 17 Moon Hill Rd. Steve Blumenthal&Joan Forman 781-863-2430 17@,moonhill.org; (Max) iformantst@hotmail.com 21 Moon Hill Rd. Christine Caron(Sam,Jessica) 617-594-2180 21@,znoonhill.org; christineearon@hondavillage.com 24 Swan Lane Kim&Kris Kaplan(Matthew, 781-538-5258 24swanlane@noonhill.org• Hannah) kris c(�,krisandcompany.com 25 Moon Hill Rd. Martha Segal (Miriam) 781-862-0007 25(cmoonhill.org; marthasegalmd@yahoo.com 28 Moon Hill Rd. Carl&Simone Faflick 781-862-3855 28@noonhill.org; faflick@rcn.com 29 Moon Hill Rd. Mary Meltaus&Josiah Slack 781-674-2809 29(a,moonhill.org; (Ethan) mary.meltaus@gmail.com; islack(a)post.harvard.edu 31 Moon Hill Rd. 32 Moon Hill Rd. Larry Berkowitz&Ellen Cohn 781-674-2246 32@moonhill.org; (Adrienne,Maggie) lberko1999@aol.com; ecohn hu.edu 33 Moon Hill Rd. Jack&Nona Dreyer 781-862-0525 33@moonhill.org Jack:jdmoonhill@aol.com Nona:njdmoonh.ill@mac.com; 34 Moon Hill Rd. Sally Harkness 781-862-2078 -- 35 Moon Hill Rd. Jack&Margaret Raffel 781-862-8837 35@moonhill.org; iraffel(7a,comcast.net 36 Moon Hill Rd. David Goldfinger&Monica 781-861-9602 36[?a,moonhill.org; Young Goldfinger(Jack,Julia) davidagoldfinger@gmail.com; myounggoldfinger@gmail.com 37 Moon Hill Rd. Barbara Katzenberg&Peter Piela 781-863-0348 37@moonhill.org; barbara.katzenberg@gmail.com; pcpiela@yahoo.com 38 Moon Hill Rd. Karen Schiff& Steven Varga- 781-674-0013 38@moonhill.org; Golovcsenko (Annie, Simon) k.schiffAverizon.net; svargag(a7massmed.org 39 Moon Hill Rd. Judith Monosson&Robert 781-860-0372 39 c(�,moonhill.org; Scherzer(Alex,Jamie) iudithmonosson(}a,gmail.com; scherzer.roberl@gmail.com; scherzerfamily a(�,gmail.com 40 Moon Hill Rd. Lucy &Jason Boyer;Thatcher 781-373-1713 40@moonhill.org; Anderson(Jack,Nina) lucyaboyer(cgmail.com; athachera(ryahoo.com *May not be current 04`pus Mcy7s4E% 4'0 z xy a Town of Lexington 4 fl APRIL 19' Historical Commission 4 FX 1 N o-rc' David Kelland. Chair 1625 Massachusetts Avenue Marilyn Fenollosa Lexington,MA 02420 Wendall Kalsow 781-862-0500 Ext.230 Frank Kern tjames@lexingtonma.gov Sally Zimmerman Theresa James,Clerk October 31, 2012 Nathalie Rice, Administrative Assistant Lexington Community Preservation Committee 1625 Massachusetts Avenue, Lexington, MA 02420 Dear Ms. Rice: I am writing as Chair of the Lexington Historical Commission to endorse and support the application of the Six Moon Hill Neighborhood Association for Community Preservation Act funds to enable the completion of nomination papers for the Six Moon Hill neighborhood to the National Register of Historic Places. Six Moon Hill, developed beginning in 1946 by the young partners of The Architects Collaborative, was the first of Lexington's distinctive modem residential subdivisions, a unique cluster of properties that is now being recognized through a Multiple Property Submission to the Register. Adding Six Moon Hill to the Mid-Century Houses of Lexington Multiple Property listing (now pending with the National Register office in Washington, D.C.), will provide national recognition for this highly-significant and well- preserved neighborhood. The Lexington Historical Commission wholeheartedly supports this application, to which the Neighborhood Association has made a substantial investment in the form of a$2000 contribution to the overall cost of preparing the nomination materials. This contribution demonstrates the neighborhood's support for National Register listing and reinforces the Lexington Historical Commission's stated policy that it would not advocate for listings of mid-century modem properties on the National Register without homeowner support. Please give this application, which represents an important public-private initiative to preserve Six Moon Hill, a nationally-known architectural gem, your favorable recommendation and support. 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I. 1 f•W .r....b.....I TOWN OF LEXINGTON COMMUNITY PRESERVATION COMMITTEE PROJECT APPLICATIN SUMMARY FO Project Title: Greeley Village Entrance Door Project APPLICANT INFORMATION Name of Applicant/Contact Person: Lexington Housing Authority/Stephen Keane Title/Position: Executive Director Group or Committee Affiliation (if any): Lexin':ton Housin Authori Applicant/Contact Person's address, contact phone number, and email: Lexington Housing Authority, One Countryside Village Lexington, MA 02420 781-861-0900 sklhaC))rcn.com PROJECT INFORMATION Project Site Address: 1 —26 Greeley Village (Shirley and Tewksbury Streets) Project Site Assessors Map/Parcel: 57 Project Site Deed Book/Page: Current Owner: Lexington Housing Authority Brief Project Description: Replace front entrance doors and flooring, install doorbells COSTS Fiscal Year Total Project Cost CPC Funds Requested 2009 2010 2011 2012 2013 $190,734.00 2014 $190,734.00 112 , 1314 l ,000 grant e . 1 2013 $190,734.00 2014 $190,734.00 , 4 r1zo-74 TOTAL $190,734.00 Other Funding Sources (amort and so- rte/)' iS 'nature .„ /,49,•( Date: 10/31/2012 Purpose(please check all t-tat apply) Open Space Historic Recreation X Housing For Community Preservation Committee Use Oni : Application Received On: Project Presented to CPC on: Reviewed by:— Determination: Please use this page to provide any additional information: The Lexington Housing Authority is requesting $190,734.00 for the replacement of 25 (twenty five) 40 year old front entrance doors and flooring, as well as doorbell installation at our development known Greeley Village. We believe this will preserve energy costs and stop water leaks in hallways therefore preserving this valuable community resource. The project will consist of replacing the front building entrance doors, sidelights, and flooring. Doorbells are also part of the project. The doors are original heavy metal construction that are in constant repair and difficult to lock. They have water seepage during heavy rain which has caused floor and sidelight deterioration. Our residents often have a very difficult time opening and closing the doors. Plywood underlayment materials will also be replaced in areas that have deteriorated. The entrance doors will have 1/2 lights for visibility as residents enter and exit the building. Currently the doors are solid. This creates a very dangerous situation when residents enter and exit the buildings especially our vulnerable senior and disabled population. The entrance door stationary side lights will have thermo pane and tempered glass with an operable window for ventilation in the summer months. The combination of ventilation and thermo pane glass will add natural light into dim hallways during daylight hours to create more visibility and conserve energy Greeley Village is an elderly/young disabled low income public housing apartment complex with 100 apartments first occupied in 1968. As of October of 2012, the average rent is $303.00 including heat, hot water and electric. Income and rents are very low. Greeley Village allows retired seniors and disabled persons a perpetual affordable place to live in a town they love. The LHA pays for the cost of heat and hot water at Greeley Village. We constantly strive to conserve the cost of energy at all of our developments and are proud to report we have managed to reduce our energy costs in fiscal year 2012 by $15,168.17. Our 2011 energy cost was $179,787.63, in 2012 was $164,619.46. We hope you will consider providing Community Preservation funds for this project so they may be available for our aging and disabled population and continue to be able to provide this resource for our community. We have also applied to DHCD (Department of Housing and Community Development) for assistance with this project, see letter included with documents. LEXINGTON HOUSING AUTHORITY ONE COUNTRYSIDE VILLAGE, LEXINGTON, MASSACHUSETTS 02420-2576 \°�5 Moq/+fyCTEL 781 861-0900 Melinda Walker, Chairman ./tine * FAX 781 861-1938 • Leo P. McSweeney, Vice Chairman m TDI) 1-800-545-1833 EXT. 104 Nicholas Santosuosso, Treasurer Weidong Wang,Assistant Treasurer �khi°KO Robert D. Peters, Commissioner Stephen Keane, Executive Director October 31, 2012 Community Preservation Committee c/o Selectman's Office 1625 Massachusetts Avenue Lexington, MA 02420 Dear Committee Members: Lexington Housing Authority is respectfully applying to the CPC for funding for exterior front entrance door replacement on twenty five buildings at our development known as Greeley Village. This development currently houses seniors and people with disabilities. Lexington Housing Authority is proud to offer preference for living, working or employment in the Town of Lexington if income guidelines are met. Currently, the maximum income to qualify for one person is $44,950.00. This project will make the property more functional and energy efficient as it will address some of the tenants needs and further preserve the integrity of the buildings. Greeley Village consists of 100 one (1) bedroom units ofhousing low income that offers seniors and people with disabilities a place to reside in the community. We believe this is an irreplaceable valuable resource in our community that provides housing to people that would otherwise not be able to stay in Lexington as it would be unaffordable. Lexington Housing Authority is hoping to achieve this continuing goal with your help. We believe by preserving the integrity of the buildings and units we will continue to promote a socioeconomic environment promoting accessibility and diversity in our development and community. We intend on phasing this project into completion within 1 to 2 years of receiving approval and funding. We will also be asking the Department of Housing and Community Development (DHCD) for financial assistance for this project. Thank you for your consideration. Since , /6r,aW.--- l5y, SteieriKeane Executive Director Enclosed: 13 copies of application Equal Employment Opportunity-Affirmative Action Employer LEXINGTON HOUSING AUTHORITY ONE COUNTRYSIDE VILLAGE, LEXINGTON, MASSACHUSETTS 02420-2576 `o j5-i i_. T�� TEL 781 861-0900 Melinda Walker, ChairmanPAX 781 861-1938 Leo P. McSweeney, Vice Chairman iii S i_m TDD FAX EXT. 104 ivichofas Santosuosso, Treasurer 3 u�l � , Weidong Wang,Assistant Treasurer -cow Robert D. Peters, Commissioner Stephen Keane, Executive Director 10/31/2012 Lizbeth Ileyer Associate Director Public Housing Rental Assistance Department of Housing and Community Development 100 Cambridge Street Boston, MA 02114 Dear Ms. Heyer, The Lexington Housing Authority is respectfully requesting funding assistance from the Department of Housing and Community Development for our upcoming Greeley Village front entrance door replacement project at our development known as Greeley Village 667-1. I have enclosed the CPA application, scope of work, and cost estimate for your review. We have applied for funding through the Town of Lexington Community Preservation Act. Our cost estimate this project is $190,734.00. Please consider this request in the interest of the preservation of our development and further funding from our community. Each year we are asked by the town if we have requested funding from DHCD. When we can say yes and have a financial commitment from DHCD,the Town of Lexington is more willing to reciprocate as they feel this should be a partnership effort and is very supportive of our efforts to continue to provide this valuable resource within our community. Your consideration in this matter is greatly appreciated. I am scheduled to appear in front of the Committee for the initial review on November 8, 2012. It would be wonderful to be able to state to them that DHCD is participating in the funding of this project. Thank yc . Sincerl , t, ,, # d Stepp. e eane, PRM, MCPPO Executive Director cc: Ali Makke Equal Employment Opportunity-Affirmative Action Employer Sheet1 LEXINGTON HOUSING AUTHORITY _ 667-1 Entry Doors Replacement _ Prepared by John Giubilo, Staff Architect AIESU Renovations to 25 entries Scope of Work and Cost Estimate 7 Base Bid Work 10/31/2012 estimate based on:Spring 2013 CONSTRUCTION _ Y Division =Category —item •Basi Quantity Unit Cost 'Subtotal Total 1. General Conditions 'A. General Conditions!Percentage of Divisions 2-7 LS .1 5% $ 5,782.50 $ 5,782.50 B. Overhead& Profit !Percentage of Divisions 1A+2-7 LS I 10% j $ 9,714.60 $ 15,497.10 C. Bond ]Percentage of Divisions 1A+1 B+2-7 ! LS ! 2.50% $ 3,278.68 . $ 24,558.28 02200 Demo _ A. SelectiveDemo 1. Remove/dispose existing entry doors and frames EA 1 25 I $85.00 $ 2,125.00 $ 2,125.00 02200 Demo B. SelectiveDemo 1. Remove/dispose existing side windows-2 per door EA ' 50 $60.00 $ 3,000.00 $ 5,125.00 02 2000 Demo. C.Selective Demo. 1. Remove and dispose of existing resilient flooring SF 1,075 $1.10 $ 1,182.50 $ 6,307.50 06 60 00 Carpenty A. Finish Carpentry 1. New interior wall base and wall trim @ entry foyer Ea. 25 ; $310 $7,750 $ 14,057.50 08 50 00 Doorbells' _A. New doorbells j 1. Doorbells-4 per entry wired to indiv. units -- -1 25 $680 $17,000 $ 31,057.50 08 50 00 Doors A. New Fiberglass Door&operable Sidelight windows EA 25 $2,275.00 $ 56,875.00 $ 87,932.50_ 09 90 00 Doors ,B. New Door Closers&Hardware I Ea. 25 $600 $ 15,000.00 $ 102,932.50 09 Rough Carpentyj A. Paintg&drywall repay 1. Selective wall gwb patch/paint walls@hallwys Ea. 25 ' $250 $6,250 $ 109,182.50 011000 Accessories. A. Grabrails. 1. Remove and reinstall existing s.s. grab rails EA ' 25 $ 42.50 $ 1,062.50 . $ 110,245.00 09 90 10 A. Carpeting/subfloor 1. New commercial grade nylon carpet @ 1st fir. only SF 1,075 $3.40 $ 3,655.00 j $ 111,775.00 09 90 00 Painting A. Exterior Painting 1. New exterior painting and sealants 'EA 25 $70.00 $ 1,750.00 $ 115,650.00 32 00 00 Electrical 7A:. Fire Alarm 1. _Remove Remove:- a -nd reinstall einstall fire alram strobe/pull stat i:'on EA _ 25 $600.00 $ 1 5 000,rfl00 $ 1'28,5 25 0_ ti0 Tnt ttn adbIIaT�e ^�Inlf-Wt Re1. T - E 'r lr 1 � 44�- rP�.K e_��tye „ 6 w • t�gLYrg :�,af, yv— ( sr_:� �,� �1 2- 7 , i - . E�� v_A= c,l._''...s0 -<"- Y. tiwrru ��� 30a ep [ � t1i4'",- 413 ? _ k e3�F � - . �2;y= 0_k.F �E '.�, ° i. Pya „de - Al��ms ,.. _ 14d0.1144,-;',i74411,47''!'-' : _ _ Tae"4 gd l' Stvalddn =d0 �� 3rN tE7E3 � 13cr , .` =q'W"�� ��r�i � xr � - k,A 'K _:A - ',® ®a1 de ! ,,�f �_ oF� � '. O - , - "` i ." - Ir � � *_^'. � 0F a , x �a�tan a ' y fo0e= a9t9es7x '-r� hg��liTr �iW �. . ' �� rt� � � 7 ,'� �L+� 4voEE .-,-.,,,.*APu .%� . . _{, m v G3PS�ctCgCCnngenCxwhFv ` 1 ' , r31a ? �t:u ,, �w2ax ��t _ - . c _ } " !w. _ mmfApo- "cDctol CONSTRUCTION TOTAL $ 753;083 28; . - permitting, admin. and contingency , $37,650 TOTAL $ 190,733.28 Page 1 i LEXINGTON HOUSING AUTHORITY ONE COUNTRYSIDE VILLAGE, LEXINGTON, MASSACHUSETTS 02420-2576 _- ,mss",ae TEL 781 861-0900 Melinda Walker, Chairman y0. , '' FAX 781 861-1938 °m Leo P. McSweeney, Vice-Chairman a ez =_m TDD 1-800-545-1833 Exp. 104 Nicholas Santosuosso, Treasurer t4 i ,2- WeidongWang,Assistant Treasurer "Ar"°'" 9 �Exixc'cox� Robert D. Peters, Commissioner Stephen Keane, Executive Director Committee Members and Mr. David Kanter, Please review the additional information that was requested at the meeting we attended with you on Thursday November 8, 2012, some photos and a very rough sketch are enclosed. I have asked DHCD if it was possible to reply on the funding request we have made before year end so the Community Preservation Committee as well as other committees that will review this project can make decisions on whether or not to approve this project for Town Meeting.As soon as I have a reply from DHCD I will forward the information the Committee Thank - u for your consideration, Steph ; Keane //j '`r 411_ f/! 'Exei - Live Director slclhaPrcn.com Cell 781-760-6692 Equal Employment Opportunity-Affirmative Action Employer - --,- , �-- 1 -m-..11. ..................__ _- - - - T ___ _ _ »- ., - 1111 1111. . .. • 1:: 1111.. - 111.1..., __.�::.... ... •- -- _ . ..-• -- - 1. _ -._�__, - •1111 1111 .. -....».....»» <::: 11 1. ..- »......-1111_ 1111 > -- ..- 111:.- ......._ -•- . ::::-- •x - - -- -- - - - _- 1«111.....«..............«....�.. 1.111.. 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TOWN OF LEXINGTON COMMUNITY PRESERVATION COMMITTEE PROJECT APPLICATION SUMMARY FORM Project Title: _Set aside for the acquisition of affordable housing APPLICANT INFORMATION Name of Applicant/Contact Person: Bill Kennedy Title/Position: Chair, Lex1IAB Group or Committee Affiliation (if any): Applicant/Contact Person's address, contact phone number, and email: 135 Wood St., 781-862-2502, kennedy.w@rcn.com PROJECT INFORMATION Purpose (please check all that apply) Project Site Address: Open Space Not determined at this time Historic Recreation Project Site Assessors Map/Parcel: _N/A X Housing Project Site Deed Book/Page: N/A Current Owner: N/A Brief Project Description: LexHAB is requesting $450,000 to be set aside as a fund for the purchase of affordable housing unit(s). These funds would not be used for upkeep or depreciation. The Board of Selectmen will approve all use of the funds. LexHAB will follow the same guidelines approved in FY 2013.These guidelines are shown below. As has been the case for the last four years, advertising and selecting renters for CPA funded properties will be in compliance with current state requirements for units to count toward the town's stock of affordable housing units for 40B purposes. Established by a vote of town meeting in 1983, LexHAB was the first local municipal organization in Massachusetts providing rental units to low and moderate income individuals and families. When reviewing applications (except for CPA funded properties), LexHAB considers how urgently housing is needed; that the family size matches the size of the unit; financial need; diversity; and possible Lexington connection. A volunteer seven member board, appointed by the Selectmen, runs LexHAB. CPA funded properties, as stated above, follow a lottery system and procedures required by the Commonwealth's Department of Housing and Community Development. As of October 1st, LexHAB owns 64 homes housing 181 people. Approximately 80% of its households had a previous Lexington Connection when they moved into Lexington Housing. LexHAB units range from 4-bedroom scattered site homes to one-bedroom condominiums. This housing is provided to persons making up to 80% of the median income for the Boston area as set by the federal government. This figure shifts annually, but the current limit as determined by HUD is $66,600 for a family of four or$46,500 for an individual. There is also an asset limitation of$60,000. LexHAB rents are no more than 30% of the family income as verified by the previous year's income tax returns. LexHAB is not intended to be a permanent housing option for our clients. It is designed to afford the opportunity for renters to get a head start. Renters may renew leases annually for five years as long as they don't exceed income guidelines. However, if a family has children in the Lexington school system, they may stay until their youngest child graduates. We also have some elders as well as those with physical and mental challenges who are with us long term. Rents are below Lexington rental rates for similar housing. • COSTS Fiscal Year Total Project Cost CPC Funds Requested Other Funding Sources (amount and _ source) 2009 2010 • 2011 2012 2013 2014 $450,000 $450,000 TOTAL Signature of Applicant: William P Kennedy Date: Nov 1, 2012 For Community Preservation Committee Use Only: Application Received On: Project Presented to CPC on: Reviewed by: Determination: Guidelines for the Use of CPA Funding by LexHAB • The following are guidelines agreed upon by the Community Preservation Committee, LexHAB and the Board of Selectmen for the acquisition of affordable units with Town CPA funds.These guidelines will be adhered to for all funds appropriated by the CPC. 1.) All units purchased with CPA funds shall be submitted for inclusion on the Subsidized Housing Inventory(SHI). 2.) Each acquisition shall increase the affordable housing stock.Monies shall be spent only on acquisition or rehabilitation of a unit that results in an addition to the pool of affordable units. 3.) Units to be purchased shall be one or two family(single, duplex or condominium unit). 4.) The size of the units maybe up to 1,500 square feet of habitable space. 5.) If LexHAB builds the unit,the size maybe 3 bedrooms, expandable to 4. 6.) LexHAB shall try to purchase dwellings on public bus routes, including Lexpress Routes. 7.) Total CPA funds expended for a unit of housing, including legal and professional services, whether built new on purchased land or purchased and renovated, shall not exceed$525,000. 8.) Efforts shall be made to maximize energy efficiency in each unit. 9.) As a general policy, CPA funds shall not be expended for the demolition of any houses listed or pending listing on the Cultural Resources Inventory. 10.) When LexHAB identifies a housing unit or land for acquisition, it shall submit a proposal to the CPC and the Capital Expenditures Committee for comment prior to submittal to the Board of Selectmen. Approval by the Board of Selectmen is required for any LexHAB purchase of a unit or of land. 11.) CPA funds appropriated to LexHAB by Town Meeting shall be identified in a specific MUNIS account. Expenditures against the account shall be submitted to the Town Manager, with a copy to the CPC Administrative Assistant. 12.) Funds remaining in the LexHAB account may be carried over from year to year for subsequent acquisitions of affordable housing units. (Approved February 17, 2011) Signature of Applicant: William P Kennedy Date: Nov 1, 2012 For Community Preservation Committee Use Only: Application Received On: Project Presented to CPC on: Reviewed by: Determination: TOWN OF LEXINGTON COMMUNITY PRESERVATION COMMITTEE AMENDED PROJECT APPLICATION SUMMARY FORM, Submitted 11/19/12 Project Title: ACROSS Lexington Pedestrian/Bicycle Route System APPLICANT INFORMATION Submitter: Board of Selectmen on behalf of Greenways Corridor Committee Title or Position: Board of Selectmen Group or Committee Affiliation (if any) : Greenways Corridor Committee Submitter' s address, contact phone number, and email : Keith Ohma.rt, Chair - Greenways Corridor. Committee 114 East Street, Lexington MA 02420 Ph. 78-862--6216 E-mail: kohmart@verizon.net PROJECT INFORMATION Purpose (please check all that apply) Project Site Address : Town of Lexington X Open Space (See attached map for proposed town-wide X Recreation route map. ) Project Site Assessors Map/Parcel: Historic Project Site Deed Book/Page: Housing The scope of the proposed project spans the entire Town of Lexington utilizing Town-owned open space, streets and sidewalks. Current Owner: Town of Lexington Brief Project Description: ACROSS Lexington (Accessing Conservation land, Recreation areas, Open space, Schools and Streets in Lexington) is a proposed 40 mile network of pedestrian and bicycle routes utilizing existing public ways, which will link many parts of the Town of Lexington. COSTS: Fiscal Year Total Project Cost CPC Funds Requested Other Funding 2014 $5, 000. 00 $5, 000 .00 None 2015 $6, 615.28 $6, 615 .38 None 2016 $6, 615.39 $6, 615 .39 None Signature of Applicant: Date: For Community Preservation Committee Use: Form Received on: Project Presented to CPC on: Reviewed by: Determination: Project Title: ACROSS Lexington Pedestrian/Bicycle Route System PROJECT NARRATIVE •• The Greenways Corridor Committee is pleased to submit this proposal for an • exciting project to the Community Preservation Committee for funding consideration. The request is for funds to plan and install a comprehensive, marked pedestrian/bicycle route system throughout the Lexington community connecting many of Lexington's open space parcels (both conservation and recreation) , schools, historic sites, and neighborhoods to each other and to the Town. center. This project will benefit Lexington enormously by embodying many of the key open space, historical and recreation values of the Town as described in the Town' s Vision 2020 Report, the Comprehensive Plan, and the Open Space and Recreation Plan. Furthermore it will serve as a unique regional resource and an attraction for visitors to our Town. 1. Scope or concept of project: This request is for funds to enable the Greenways Corridor. Committee to plan for the route system in its entirety, to install the route marking system in its entirety, and to develop collateral • materials such as maps and brochures. It is anticipated that this will be a multi-year project of 3-5 years iz length. 2 . Project goal and objectives: (Indicate how the Category Specific Criteria for the CPA are met.) We believe this project is an excellent fit for a Lexington CPA project. It combines important Open Space and Recreation features while addressing almost all of the general criteria. Open Space Category Specific criteria that clearly are met include: provision of opportunities for passive recreation and environmental education; provision of connections with existing trails; and preservation of scenic views. The proposal appears to meet all of the Recreation Category Specific criteria, i.e. : it supports multiple passive recrea.t.ionuses; it serves a significant number of residents; it expands the range of recreational opportunities available to Lexington residents of all ages; it jointly benefits Conservation Commission and Recreation Committee initiatives; it maximizes the utility of land already owned by Lexington; and it promotes safe and healthful non-motorized transportation opportunities. 3 . Projected action plan and timeline: (List steps needed to complete project. These steps will be critical to completing Project Status Reports that will be due in time to report back to Town Meeting each year until the project is complete. ) The Greenways Corridor Committee, has over the past year drafted an initial plan for a proposed route system of approximately 40 miles (see attached map) , and planned and installed a marked 5 .5 mile Pilot Loop (see attached map and photo specimens of route system markers) using funding obtained by the Board of Selectmen,. Assuming approval of funding of this project in April 2013, the goal will be to continue to refine the remaining parts of the proposed system and install 1-2 additional route components per year until the entire system has been completed. 4. Anticipated project cost: (Provide a budget, with line itemization. ) Overall Project Budget: Route Marking Materials (35 miles) $ 4, 910. 77 GIS Map Consulting (140 hours) $ 8,400 . 00 Graphic Design (web site, maps, brochures) $ 2, 100. 00 Collateral Materials (maps/brochures) $ 2,220 .00 Total $17, 630 .77 5. Other funding sources, including private/public/in-kind: The design for the ACROSS Lexington logo was a donation created by a graphic designer resident in Town. The Town may wish to consider providing Town staff resources to provide GIS Map Consulting instead of purchasing these services from outside consultants. Members of the Greenways Corridor Committee will provide volunteer time to complete the route planning work in cooperation with relevant Town committees and Town staff from the Department of Public Works, Public Safety, • • Conservation, and Recreation departments as needed. Members of the Greenways Corridor Committee will provide volunteer time to install the route marking system. 6. CPA funding request: $17, 630 .00 7 . Budget justification: (Provide an explanation for why each type of expense is needed. ) See attached budget page. 8. List and describe anycomparable projects byapplicant : Members of the A pp Greenways Corridor Committee, through active individual participation with the Conservation Stewards and Friends of the Minuteman Bikeway, have improved numerous trails throughout the Town in recent years, using volunteer labor for planning, design and construction as needed. This extensive experience will contribute greatly to the successful development of this proposed project. 9. Relevance to community: (Indicate how project is relevant to the current and/or future needs of Lexington. ) See Benefits to the Community section in the attached Proposal. 10. Supporting documents : (Provide supporting letters, references, studies, maps, and statistics. ) See Attachments . • ACROSS Lexington Route System Budget Pilot Per 20% Mile Remaining Shrinkage Total Expenses 35 Miles Factor Total Units Unit Cost Total Cost Budget Materials Logo Signs 30 1050 1260 1260 $1,05 $1,323.00 Directional Signs 18 630 756 756 $1,05 $793.80 Sign Posts 4 140 140 $10,00 $1,400.00 2x4x12's (post anchors) 0.55 19 19 $7.50 $144.38 Screws (lbs) 0.33 12 12 $5.29 $61.10 Map Boxes 15 15 $30.00 $450.00 Sub Total $4,172.27 Misc. (+10%) $417.23 Sub Total $4,589.50 7% Inflation $321.27 Total Materials $4,910.77 $4,910.77 Equipment Hand Held GPS Device 1 $600.00 $600.00 $600,00 Consulting Hours GIS Support 4 140 140 $60.00 $8,400.00 Graphic Design 35 35 $60.00 $2,100.00 Total Consulting $10,500.00 $10,500.00 Printing Cost B&W tri-fold maps - 3000/ year $0.08 $720.00 Color maps for kiosks and sale - 500/year $1.00 $1,500.00 Total Printing Costs $2,220.00 $2,220.00 Total Budget $18,230.77 Notes: 1. Pilot per Mile Expenses are actual expenses for the 5.5 Pilot Route. 2. 20% Shrinkage Factor for signs is to cover damage and loss of installed signs over time. 3. 8.5x11" black and white (B&W) maps are intended to be given away. 4. 11x17" color maps are intended for mounting on kiosks and to be available for sale to users. ACROSS Lexington Proposal Submitted to Lexington Community Preservation Committee November 2012 Submitted by: Lexington Board of Selectmen on behalf of the Greenways Corridor Committee Project Summary The project consists of planning and installing the remaining 35 miles of an approximately 40 mile marked pedestrian and bicycle route system throughout the Town of Lexington. Project Outline ACROSS Lexington (Accessing Conservation land, Recreation areas, Open space, Schools and Streets in Lexington) is a proposed 40 mile network of marked pedestrian and bicycle routes that will link many parts of the Town of Lexington. The first 5.5 miles have been marked through funding provided by the Board of Selectmen. The purpose of this grant is to obtain funding to complete the remaining approximately 35 miles. Using various existing public ways including Conservation property trails and Town sidewalks, the routes will make it possible to travel via foot or bicycle between the center of Town and a number of locations throughout the community, including historic sites, schools and conservation parcels. Creating such a network of marked routes is also intended to encourage greater utilization of Lexington's open space resources for passive recreation, and to make it easier and more inviting to travel between the Town's open space areas on foot or by bicycle. Utilized by both residents and visitors, these routes will provide enjoyment, exercise and an incentive to travel about Town without a car. Accessible by foot or bicycle,ACROSS Lexington routes will also connect users to open space resources in neighboring towns via existing trail resources such as the Western Greenway Trail and the Battle Road Trail in the Minute Man National Historical Park. Benefits to the Community • Will create a network of marked walking and bicycle routes throughout the community, thereby providing greater opportunities for citizens to engage in passive recreational activities such as walking,jogging, and bicycling. ▪ Will provide marked routes for pedestrian and bicycle access to Town historical sites,thereby.encouraging visitors.to reduce car travel within our community. • Will provide marked routes for access to key Town destinations including Town Hall, Cary Library,the Town center and outlying retail centers, thereby encouraging pedestrian and bicycle modes of travel rather than vehicular travel. 1 ® Will significantly expand pedestrian and bicycle access to existing Town open and recreational space. • Will provide marked pedestrian and bicycle routes to neighborhood schools. ® Will create the potential for additional trail links to open space in neighboring communities. ® Will increase the attractiveness of the community to retirees of the"Silver Tsunami" generation who are seeking neighborhood access to passive recreational opportunities. Scope of Work This proposal is intended to encompass the planning of the proposed route layout as well as the installation of the route signage. Route signs will be mounted on existing Town infrastructure such as permissible street sign posts, Conservation property posts, etc., or the installation of additional sign posts as needed. Route planning will be undertaken by Greenways Corridor Committee volunteers in cooperation with Town staff and other Town officials. Installation of route signage will be undertaken by Greenways Corridor Committee volunteers. The creation of route maps and interfacing with Town GIS mapping will require either assistance by Town staff or the hiring of outside consultants. Future enhancements to this system not covered in the present proposal might include: ▪ the installation of map and information kiosks as needed, • more elaborate signage identifying the trail at key entry points to the system, • interpretive signage of points of interest along the routes as well as directions to other points of interest in the community such as historic sites. It is not intended that this project will encompass any trail renovations or improvements in the manner currently undertaken by the Lexington Conservation Stewards. Should the need for such improvements be subsequently identified in the course of this project, planning for such improvements will be suggested to the Lexington Conservation Stewards and Friends of the Minuteman Bikeway for their consideration. Attachments: • Map of proposed Town-wide route system. • Map of installed 5.5 mile Pilot Loop ® Photo specimens of system logo and arrow route markers • Letters of Support: - Recreation Department - Conservation Commission - Bicycle Advisory Committee - Historical Commission - Health Department 2 • • • 2011 Greenways Corridor Committee Legend • Town of Lexington,MassachusettsIl11'.4":4-.7 • Conservation Land ®® p� ;Recreation Land ACROSS Lexington �°ifl�lla;1I , Other Open Space • Draft Planning Map �a Pond School Accessing Conservation land,Recreation areas, Open space,Schools and Streets --Trail. Street T Old Rea ACROSS Lexington Routes • Conservation Area =Pilot route- riadio`" q Willard's Woods and Lower Vine Brook route \ "''',:„ \ ,,- ACROSS Lexington-full network of routes -.-41:1 - ,L,.�s.-•Minuteman Commuter Bikeway r, dj 7a Burlington Landlocked -I..I.l'j • ."a y { ZLel, Forest trail system i 1- t a ete-_?l5 Minuteman Commuter i ( . ,,.a�,,s� P Bikeway to Bedford I +"" ri. 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Id II p:J { l ,,,,, '.� i:., i. ,a.�i'TA I/ Il \ _ I Il I ' �j �i- II '_ H- I t rlf II • of i I �!}. 4,1„::1,:,-.,.....::`,, 1 r , ihl: 1 iriI' Y �' i. `.\ -r..• Lip %.C"� ,1-7,g-'1,;.-.?:-: , 1 -,ra I U'I Il I I.i —.Y :;i''''; !1 1 a''', r. Ig II,,n, .0,-/..5.-' a� Ii I � r w 5 tiJ�,i ,fti -�i§r -- m .<�' • ,, .. IllT'i :} � �i 1 ,; f .. 1 l lt( } ryi..Yl u� • 3 • t} ,L 1a� _ M'nuleman Commwer 5ikaway I 1 - - = a' llf `� u '°"n0 to Arlington and Cambridge fp:, .i iw ;. Ja 1 N 1L.)' `; �� L �r l ^U' Western Greenway Trail to Waltham conservation lands !;,4j _- \ 0 1,625 3,250 6,500 "µ^Lr''• k L r l I r r I Western Greenway Trail - - Feel to Habitat Sanctuary in Belmont Via 000 Data provided by the OMm nr Gaagrapnmami Fmlmnmenlal Inbrmalbn lrtasnnlsl.Commonwealth of Maevd,unola va-uare Slice d EnWrmmenlal Fflah and Iha Tawas of Lewngbr. The Irneirarlen C prnedad as a mane,abb,z,mm polnl at ncIaanaa,tiW h not Intended to represent eahanrafne Mrallon- Tawas of Le),I�mann shall nal be held raeponslble far the accuraW ar misise of mese date, - • • • P _ -•--,M..:��.��;,:-�.:_.::s=ue==.,�:�::� ..:.�::-• „«..«.....»...--.,.,.;_,;�.. 'sir--?" .=:';�:µ :::n? �:a: '.reiFi'�,erwi.a ie:a.n,:�l�sx� '--..rr.-....r �..3°>•::_.r..._..... il`.::^-"..'""� • MSLn�^Y.r-Cra. •_•_..� tk.. 4M ""M S S ACRO59�� FLO G 5 oos MOq�, 04` Ins He V a p Town V -Le nX tOn i� � Office of Community Development nt 'tio- _`' Health Division j. 4PN.G1'IF 1625 Massachusetts Avenue Lexington,MA 02420 (781)-862-0500 x 200 Fax(781)-861-2780 Gerard F. Cody,R.E.H.S./R.S. Board of Health Health Director Wendy Heiger-Bernays,PhD,Chair Sharon MacKenzie,R.N.,CCM •• David Neylon,B.S.N.,R.N. Burt M.Perlmutter,M.D. • Public Health Nurse David S. Geller,M.D. John J.Flynn,J.D. Kathy P. Fox,R.S., C.H.O., C.F.S.P. Environmental Health Agent October 19, 2012 Wendy Manz Chair, Community Preservation Committee Town of Lexington 1625 Massachusetts Avenue Lexington,MA 02420 Re: Across Lexington initiative Dear Ms. Manz: ._ Earlier this month, the Lexington Health Division was made aware of the"Across Lexington"initiative. I am writing to express support for this innovative approach to promoting alternate forms of transportation, other than by automobile or bus. In addition to reducing potential vehicle idling emissions,this program will help to promote the health and wellness of residents by encouraging physical activity, such as walking and biking to destinations. At the same time, it will promote walking,running and biking in safe, well marked routes. The Lexington Board of Health and Health Division are dedicated to promoting health and wellness within the community. A successful "Across Lexington" initiative will have a direct impact on improving the quality of life to both residents and visitors to the Town of Lexington. We support this initiative wholeheartedly, and are enthusiastic about the many benefits it will bring to the town and its residents and visitors. If you have any questions concerning this matter,you may contact this office at(781) 862-0500 x 237. Sincerely, "L-.\______Q-----1 _ ag) Gerard F.Cody R.E.H.S. /R.S. Health Director cc: File Board of Health Ce ' Town of Lexington yW Recreation Committee MAR"' "rk NI Y I � Frederick DeAngelis,Chairman Tel: (781) 862-0500 x262 Lisah Rhodes Fax: (781) 861-2747 Wendy Rudner Sandra Shaw Howard Vogel October 11, 2012 Wendy Manz Chair, Community Preservation Committee Town of Lexington 1625 Massachusetts Ave Lexington,MA 02420 Dear Wendy, On behalf of the Recreation Committee I would like to express support for the"ACROSS Lexington"initiative. It is our understanding that the Lexington Greenways Corridor Committee will be seeking money from the Community Preservation Fund to expand connectivity throughout Lexington. The goal of their program is to plan and develop a number of well marked routes in Lexington that connect conservation land,recreation areas, open spaces and schools with Lexington center,historic sites and trail systems. We are excited to know that the work to improve connectivity throughout Lexington will have an added benefit to the residents in the community. The Recreation Committee is appreciative for all of the hard work by the Greenways Corridor Committee. We support this initiative and commend the Lexington Greenways Committee for pursuing ways to get this important project completed. I � Sincerely, (I , Fredrick DeAngelis Chair,Recreation Committee CC: Richard Abrams, Lexington Greenways Corridor Committee - Keith Oh cart, Chair Lexington Greenways Corridor Committee Carl Valente, Town Manager Hank Manz,Board of Selectmen liaison to Recreation Committee Karen Simmons, Director of Recreation 1625 MASSACHUSETTS AVENUE-LEXINGTON,MASSACHUSETTS 02420 035 MORS, Town of Lexington $ iR 2,, m Conservation Commission Nib• A Fxlrvazo • Joyce Miller,Chairman Tel: (781) 862-0500 x226 Philip Hamilton Fax: (781)861-2780 Richard Wolk Ralph Bitsko David Langseth Stewart Kennedy Jane Warren October 16,2012 Community Preservation Committee(CPC) 1625 Massachusetts Avenue Lexington,MA 02420 Re: Greenways Corridor Committee ACROSS Lexington Initiative Dear CPC Members: • During the Conservation Commission Meeting held on October 16,2012,the Commission unanimously • voted to endorse and support the Greenways Corridor Committee's application to request Community Preservation Act funds for the ACROSS Lexington trail system initiative. The Commission is enthusiastic about the great benefit and tremendous value that the ACROSS Lexington project will bring to the community. • • First,the creation of this trail system will expand upon the network of town open space parcels, including conservation parcels,by identifying key links between parcels and significantly increasing off-street pedestrian and bicycle opportunities throughout our community.Additionally,the creation of this trail system will encourage a reduction of automobile trips to many local destinations including access to neighborhood schools,retail establishments and general utilization of the town's recreational facilities and conserved open space resources by providing a well marked and comprehensive network of non- vehicular routes throughout our community. Lastly,the creation of the trail system will enhance and provide a wide range of recreational and educational opportunities throughout our community. For these reasons,the Conservation Commission hopes the Community Preservation Committee will also favorably consider and support the Greenways Corridor Committee's application for the ACROSS • • Lexington trail system initiative.Thank you. • • Best regards, � . 0• e A.Miller • Chair cc: Keith Olrmart, Chair,Greenway Corridor Committee 1625 MASSACERISETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420 F 1OUS MOp*o o¢ 1775 rya a ti". 0 Town of Lexington • '�XfNG��� Historical Commission David Kelland,Chair 1625 Massachusetts Avenue Marilyn Fenoilosa Lexington,MA 02420 Wendatl Kalsow 781-862-0500 Ext.230 Frank Kern tjamesra�?lexingtonma.gov Sally Zimmerman Theresa James,Clerk October 18,2012 Wendy Manz, Chair Community Preservation Committee • Town of Lexington 1625 Massachusetts Avenue Lexington,MA 02420 Dear Wendy, On behalf of the Lexington Historical Commission,I would like to express our support for the ACROSS Lexington initiative. • It is our understanding that the Lexington Greenways Corridor Committee,through the Board of Selectmen,will ,__ be seeking funding from the Community Preservation Committee to create a proposed 40-mile route system, We, the Lexington Historical Commission,are pleased to support this initiative because of the possibility of it showcasing Lexington's historical landmarks to residents and visitors alike, We anticipate and look forward to working with the Greenways Corridor Committee to identify important locations around town. We discussed the goal of identifying historical landmarks on the route system maps that travelers will use to navigate the route system. Over time,we would also like to see some interpretative signage placed near the historical landmarks, We understand that this CPC proposal does not cover this type of signage. The Historical Commission believes that ACROSS Lexington will be an excellent asset for the Town of Lexington. • Sincerely, Pi - '- (r. 'iee i David Kellam], Chair Town of Lexington Historical Commission o G775 ryc z o a rill"v ra- ; 454 V APAIE7y" October 18, 2012 To: Community Preservation Committee Re: ACROSS Lexington Initiative The Bicycle Advisory Committee is delighted to support the application for CPA funding for the ACROSS Lexington trail system initiative being undertaken by the Greenways Corridor Committee. We believe of that the development of a system of marked trails throughout the town will increase pedestrian and bicycle opportunities around Lexington, much as was envisioned in the 2003 `Transportation Element" of Lexington's Comprehensive Plan. The installation of a number of well-marked routes throughout the town is a wonderful way to encourage residents to explore Lexington by foot or by bicycle. In addition, the trail system will provide needed encouragement for residents to leave their cars at home to get to school or to run errands. The Bicycle Advisory Committee hopes you will look with favor on this proposal for funds. Peggy Enders Chair, Lexington Bicycle Advisory Committee .. ........ .. . . Judy Crocker Coordinator, Safe Routes To School Lexington Sidewalk Committee 1625 Massachusetts avenue Lexington, MA 02420 October 26, 2012 Wendy Manz Chair, Community Preservation Committee Town of Lexington 1625 Massachusetts Avenue Lexington, MA 02420 Dear Community Preservation Committee, Safe Routes To School wishes to extend its enthusiastic endorsement of the ACROSS Lexington program in its bid to acquire funding for new trail signage. The proper identification of alternative transportation routes within our community is key in promoting their usability and safety. Neighborhood by neighborhood, Safe Routes To School has been successful in making our community's sidewalks and bikeways a safer, more attractive transportation option for our students. Focusing on safety, exercise, and fostering a sense of community, it has been effective in increasingthe number of students who walk, bike, bus, or carpool. Likewise, the ACROSS Lexington program highlights community areas which overlap with our schools, conservation areas, bikeways, and sidewalks. Please join Lexington's Safe Routes To School program in promoting the efforts of the ACROSS Lexington program and its quest to improve pathway communication with signage funding. Respectfully, Judy Crocker Coordinator, Lexington Safe Routes To School , Town of Lexington -FY 2014-FY 2018 Capital Improvement Projects 421:4 , Project Name: 33 Marred Date:Road Purchase30-Oct-12 : Project ID Number: .872_,__ Revision Date: _. ,v___,_ Submitted By: Cad Valente on behalf of BOS Department: Selectmen Priority 0 First Year Submission? ❑d Phone#: 781 862-0500 x296 E-mail cvalenteQlexingtonma.gov Description of Project: The Town has the opportunity to purchase 33 Marrett Road,the Scottish Rite/Masons property. This property is approximately 10.5 acres and includes the Scottish Rite office building (approximately 17,800 sq.feet) ,the Carriage house (3,260 sq.feet) and the residence on Marrett Road. With the support of Community Preservation Funds,the Town is conducting two property appraisals of this property and has retained the Cecil Group architects/planners to evaluate this property for various Town needs. At this time,the Board of Selectmen has not determined whether to negotiate for the purchase of this property. If it does,however,the Scottish Rite has requested that a purchase agreement be reached by mid January with final approval by Town Meeting by mid February,2013. This request,therefore,would follow a different time frame that other CPA projects scheduled for the Annual Town Meeting. Justification/Benefit: To be determined,depending on proposed use (s) . Impact if not completed: Parcel will likely be developed for residential use. Timeframe: Replace. Freq: Town Meeting action by mid February 2013. 0 Years Stakeholders: Community Operating Budget Impact: To be determined I Cost Analysis: Funding Source: 01 Levy CPA 0 Revolving 0 State Aid 0 Water 0 Sewer 0 Recreation 0 Private 0 Other Capital Funding Request Recurring Cost B72 2014 2015 2016 2017 2018 Totals $0.00 :..:..:......::.....:....... . ......_ $0—F i Maintenance Cycle Site Acquisition $0 $0 $0 $0 ; $0Y , . $0 $0 $0 $0 $0 $0 Design/Engineer � 0 Years Construction $0 $0 f $0 : $0 E $0 $0I`I;[1iMu' e N 1 fi ,i}. II 7 Equipment $0 $0 $0 $0 $0 $0 QE1' iei5ptacel 10,, -_..._._...._._. hh Contingency 1 $0 $0 $0 $0 $0 ,. $0 'Q"i 'GI Id� iN�€' f 3'I{II t lits i�EF Totals $0 I $0 $0 , $o 1 so i T -, $o,� Ol l lisle 4 I `ti lel N i, :i;;i::liall l t , l€l1 yy�� .i tit' r i alta l. �:t,,� i 4F3 .s� � r i Ft r.' 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Buckman Tavern—Restoration and Renovation APPLICANT INFORMATIOI®1 Name of Applicant/Contact Person: Susan Bennett Title/Position: Executive Director • Group or Committee Affiliation (if any): Lexington Historical Society Applicant/Contact Person 's address, contact phone number, and email: P.O. Box 514, Lexington, MA 02420 781-862-1703 director@lexingtonhistory.org PROJECT INFORMATION Purpose (please check all that apply) Project Site Address: 1 Bedford Street Open Space X Historic Recreation Project Site Assessors Map/Parce1:56/16 Housing Project Site Deed Book/Page: Current Owner: Town of Lexington; 99 year lease to Historical Society expiring.2112 Brief Project Description: The Lexington Historical Society plans to renovate and restore Buckman Tavern to repair historic fabric, make the Tavern accessible to all on both floors as well as comply with current building codes, and upgrade wiring, climate control, and fire suppression systems. COSTS Fiscal Year Total Project Cost CPC Funds.Requested Other Funding Sources(amount and source) t i $952;820 $650,000 $302,820 (Historical Society) j ter" 2015 2016. 2017 TOTAL Signature of Applicant: ,,-,(� ,.,r-rte Date: 0G S( 2012_ For Community Preservation Committee Use. Form Received on: Project Presented to CPC on: Reviewed by: Determination: TOWN OF LEXINGTON COMMUNITY PRESERVATION COMMITTEE PROJECT INFORMATION Project Title: Buckman Tavern Restoration and Renovation Please attach a narrative on all applicable subjects, • 1. Scope or concept of project: The Lexington Historical Society plans to complete ' the cycle of physical renewal at the Town's major historic sites by restoring and renovating Buckman Tavern beginning in the fall of 2013. The major aspects of the project are: • Making the Tavern accessible to all on both floors through the creation of two handicapped accessible entrances, installation of a wheelchair lift to the second floor, and eliminating differences in floor heights ranging form 2"-36". We plan to remain within the existing footprint of the building and make only minor exterior changes to achieve accessibility. i Bring the Tavern's back staircase into compliance with building codes by creating new stairs and stairwell. • Upgrading or eliminating outdated wiring, upgrading climate control for preservation of artifacts as well as visitor comfort, and replacing the outdated (1920s) fire suppression system: ® Coordinating new pathways to the Tavern with the Bathe Green Master, Plan. • Repairing and restoring historic fabric. 2. Project goal and objectives: Indicate how the Category Specific Criteria for the CPA are met.): The,goal of the project is to make Buckman Tavern sounds for future generations to enjoy. The Historical Society and the Town recently agreed on a 99 year extension of the Society's lease on Buckman Tavern, and the Society is committed to continued good stewardship of this. iconic historic landmark: 3. . Projected action plan and timeline: (List steps needed to complete project. These stepswill be critical to completing Project Status Reports that will be due in time to report back to Town Meeting each year until the project is complete.): Assuming the availability of funding, the Buckman Tavern project will begin in July, 2013 with an anticipated completion date of April 1, 2014. We wish to minimize the time the Tavern is closed to the-public, and so the. majority of the project will be completed outside the regular tourist season. • 4. Anticipated project cost: (Provide a budget, with line itemization.) Please see attached. • • • 5. Other funding sources, including private/public/in-kind: The Historical Society will conduct fundraising and grant writing to fund•its portion of the restoration • cost. • • • 6. CPA funding request: . $650,000 • 7. Budget justification: (Provide an explanation for why each type of expense is needed.): A project costing by construction class is attached. Major areas of expense are as follows: ® Accessibility-- 25% of total cost— includes chair lift to second floor and new stairway, external modifications to accommodate this, site grading, walkways, internal door and floor modifications; • Fire detection and suppression -- 19% of total cost— new sprinkler system, upgraded fire detection, new fire alarm panel, and lightning protection; • Historic fabric preservation — 27% - restoration of windows and doors, roof repairs, masonry repairs, exterior and interior paint, plaster repair, improved drainage; . • Infrastructure upgrades —28% - new wiring, plumbing, and climate control for visitor comfort and preservation of artifacts. 8. List and describe any comparable projects: During the past decade, the Lexington Historical Society hascompleted the following major projects: O Purchase and complete restoration of the Lexington Depot_.. • completed 2005; • Restoration and renovation of the Hancock-Clarke House— completed 2009; • Restoration and renovation of Munroe Tavern — completed 2011: • 9. Relevance to community: (Indicate how project is relevant to the current and/or future needs of Lexington.) Buckman Tavern on the historic Lexington Green is a significant town asset. It.is an iconic building in national history • toured by thousands of visitors from throughout the world each year, including many schoolchildren. Itis one ofthe town's three.major historic sites, . . including the Hancock-Clarke House and Munroe Tavern. Buckman Tavern, along with the other two sites, contains 18th century furnishings and.artifacts . • that help tell the story of the Battle of Lexington. • 10. Supporting documents: (Provide supporting letters, references, studies, maps, and statistics.) Annotated plans for the restoration are attached along with the Buckman Tavern Historic Structures report. • • • • . Buckman Tavern - Restoration and Renovation 1 Construction Costs •' • :' Description 1 Amount Division 0'i - General Requirements . General Conditions _ -I • Temporary Facilities". �- .. 8,000 • Site.Maintenance & Protection/Clean! • 7,000 - - Supervision 14,0001 l Insurance and Payroll Taxes1L. 39,000' Overhead & Profit - 73,600', Division 2 -Site Existing Conditions 9,300 Demolition - . miscellaneous removals for construction ofl - architectural access, removal of 20th century, -.. _.restroom upstairs in tavern I,... . _. ..__ 1 Division 03 -Concrete 1 1 Concrete 11,0001 concrete footings for load bearing partitions fori , I architectural access, pads for HVAC 1 • , equipment, raised slab for basement storage: I room — Division 04 Masonry Masonry , 26,200 k repointing rubble and granite slab foundation,' i reconstruction of chimney at ell, caps for chimneys at tavern 1 •I Division 05 - Metals . . Metals4,400{ • posts, plates and brackets for structural work! Division 06 -Woods and Plastics .- -- - :T --- - 28100 Rough Carpentry ._. -'_.. • lumber, studs, rafters and joists for i• . architectural access at adjusted floors, lift and • . i . - • j . stair cupola, handicapped restroom _ Finish Carpentry. ... - . -30 L 17,3 door and window casings, baseboards at j rehabilitated ell' 1 a- Architectural Woodwork7,600; . • cabinetry at shop and kitchenette; --- Division 07 -Thermal and Moisture Protection I Insulation J 14,1001 • crawlspace, opened walls per code, attics!-.._ T __.:.L. • Roofing & Flashing._.._ . ._._. .18,000.j..• 1 . new accessible stair and chair lift cupola, eli • roof. -- Gutters & Downspouts _ — 8,9001 repitch for proper drainage, replace split; • • p downs outs with new — — — — Siding & Exterior Trim • --. • i 4,100_, .._. -�-- ��.._.,.._..._.-...-._.. 1.-__...-.._ -__.,..r-—_. - .. .—_— ..... .. ,. new siding to match existing at new accessible i i stair and chair lift cupola, selected; • replacement at modified openings for access, 1 i repairs where required i 1 Division 08 -Openings — -- l____ —__ Doors&Windows j_- .._ .... .. _ ..._._ �__-._ 392Q0'..__-. • - new doors at accessible entry, interior; rehabilitated spaces; restore existing windows, interior storm; ' windows 1 • Division 09 - Finishes i• • Board & Plaster/Restoration Plaster i i 22,500', wall finish at rehabilitated spaces; and new partitions within the ell, restore! plaster at penetrations made for electrical and • mechanical in the historic taverns i..__ _---_.__ 1 Flooring ; 23,100 new flooring in the ell, stair treads for the . accessible stair, restroom tile flooring, office i . flooring i. . Painting, Exterior 127,500 • siding, trim, windows and doors; Painting, Interior • 19,500 siding, trim, windows and doors; �, •_l..__. Division 10 -Specialties I - -- ..----._a-__� --- j�.-__ Bath Accessories l 1 1,7001 ._. . grab bars, paper holders, waste receptacles; : II Division 11 -Equipment • • 1,000-.. Equipment ' refri erator, etc l i — rr • Division 14 -Conveying Equipment - ___:__- -- -._-- _m. ._ --.____ i....__ _ Chair Lift" . . , i 32,0001 • eight foot rise, 90-degree door configured • • . chair lift L .—.....___ - _ . Division 21 -Fire Suppression . . Sprinkler82,500 • dry pipe, concealed head or sidewall mount . •• •. sVstemi • — .._.._. — — Division 22 -Plumbing , I . • . Plumbing27 5001 new accessible restroom, kitchenette sink, I janitors sink, plumbing as required Division 23 - Heating,Ventilating and Air Conditioning HVAC � — 81,4001 new hydronic heating and cooling system, duct1 - distribution; condensers, air handlers and i controls i__._ - — - • r- Division 26 - Electrical ! -... Electrical -._... . 80_000 ...:.:.... I new distribution throughout, all new: receptacles and lighting in rehabilitated ell, power to chair lift, power to HVAC, improved j . lighting and receptacles in tavern • Lightning Protection • 9,000 terminals at high points, grounding rods 1 Division 28 -Electronic Safety and SecurityFire/Security Alarms _ 33,0001 1'. new distribution throughout, integration with new sprinkler systeJ - __._..._i_ Division 39 Earthwork - __L. ._-- --- Site work 24 800 clearing shrubs, rough grading trenching 1 . Site Improvements 13,2001 paving, finish plantings and seeding i. ------ Total 808,500 Contingency , 40,425 Total Direct Cost —j-_- 848,9251 I Construction Cost by Work Goal Percentage of Total Cost - Architectural Access 25%j 215,6061 chair lift, accessibility staircupola,and lift cu ola,. _—i ------ 1 1 restroom, door modifications, site grading, walkways, etc. I J Life Safety19°/a • 160,905 sprinkler system, detection systems, lightning` protection • .... _ Preservation —_ -- .... 27%1 231,547_ restore windows and doors, roof repairs,. - masonry repairs, paint exterior, paint interior, , . plaster repair, improve site drainage] ;. Infrastructure Rehabilitation . 28% 240,8671 replace HVAC, electrical distribution, ; i plumbing, etc. • • Total Direct.Cost • 10U%I: - _. _848,9251 . I i . Professional Services __. ' .. Description Amount, Architecture and Engineering 5,9 professional services from architects, j engineers and consultants for bidding and construction administration' :n ._ Regulatory Requirements �_... 3,9601 • professional participation in Historic DistrictI Commission hearings and Architectural l . Access Board requirements � • .___..__�_-- ---.._ Historical Investigation 13,500J 1.– during_construction documentation of revealed - . I'i is historic fabric, evaluation.of integrity to historic; I . . . period(1775), integration of findings into :Historic Structures Report Appendix 1 • • Historical reproduction . • 7,5001 • replication of historic items such as wallpaper) Owners20,000; project representative ' building professional retained by Owner as advisor and observer of the construction! . process'Expenses 37 000' printing, postage, travel aggregated for all • tasks above i I Total Soft Cost i 103,8951 I - - ! - - — i__ --• 952,820,. Total Project Cost p L_. direct cost lus soft cost I • 1 TOTAL PROJECT BUDGET • . I • • Buckman � qr. �mq • Tavern 4 ® a • F a `' a 9 mandato,mrrey 8 spencer,inc. k ao ': - , archileclure • preservation x LL [� E, o Mr .� 3 mo'� �`^�° 2 123 North Washington SL • u 'A �, }} •8oslon,MA 0211•1 —= '� Pz�� I -� 2 E I..617.227,1477 �� f.6t7.2272654 y� I YAmmendersarclydscls.conr . ci .. ,rj .. • r- '1,i 7N 7 . .. k b a W � . . . d • i ;� � � acs 1,, 1. .1 1 •1 m " § 1 il i ° — ' mei - - - - 5 ..iswe: Ir. , z aH7•441, : I sir ' 1 .LI1 . r>r �_• sw, - s,•.,.-v REVISIONS' • . z F e ❑ i till' • I . . w t Dale: 3019!2012 x pP - Scale'. 1"=10'-0" VI �L�/3 33 s o �� • Drawn By. Author . . ... / "rL Q-2g ._ \ � .Checked.Hy: Checker �� N $f Project Number; Project Number I �'_ -- " m �\\ Do not scale tl-N drawings.All •...,__.,7, _ p L"_ �y C dimensions..he confirmed _ L / = - 0: .priorlfl.co¢shrlctrerTha:onlraclor —? I - T,I ! shellimmedrally repod any. ' •4 7 discrepancrea to tha archutecl, p o • N ¢. F ) 010 ==r.— asaa.=,ar.r:,-�R:srn.vuc— .rsM. —`^ O�'" Ta. ��i • �� � ,a FIRST FLOOR PLAN . C • . . • 8 • • • • Buckman �` _ Tavern . • • I menders,torrey&spencer,for ' ' architecture preservation • • ,..... • '' 123 North Washington St se s, • ' • BusIan,VIA 02114 ' I.V7227.1477 • ,...., ...-ax:._ 1. Iy7227.2SO4 s. -. .�. ... .: .. �, • o' - r. .zs: - x.m6ndeFarchireds.com k - . i.:-.-:::,•-',-.1.1,:i•-, • _IBJ �. `a yo ij t • - i,z- . ey e v. a -_ a gsn.„,. ..6.,.a.,.a",>. . ?'.2 __:�.__..'`>"..m„,..„, _ d,�, .,__..,. .SF#�YNs's �_ "�z2.'t” . I II ��.�'j � i � pale.: • 1o7snola W • Scale: 1"=10'-0" z ,��.I Drawn By: Author o - . a �rj Checked By: Checker • • - - - o c • Project ec1 Numbe:', Projed Number • • U coo-R.zs. C - - ���o �� • - Do not scats the drawings_NI in • 3� R o; C i dimanslons shill be confirmed '}c z�;_a - v p'p prior to conslrud'on The tonVador • W - - I shall immad ally repos(any • c c€ d;screpznr.es to the architect. • C r - . o II O fl • • 'SECOND FLOOR P��v • • f • OPENING FOR CHAIR LIFT&EGRESS STAIR • Buckman • • �i �� EXISTING CUPOLA Tavern REMOV • E& \._ / . – .STORE WINDOW ..i, . • REMOVE EXISTING •• CUPOLA.STAIR \ ���` 1 . — . menders,torrey&spencer,Inc. • - '�". Iv itet WA si. int" El I, archllecture preservation Ir On ! i�� UN OM 123 North Washington Sl. M. / pl p �� lei -Bcslnn,M4P2111 • __ in f 1.817.227,1477 l ill H —— - y:e::r.n1er�G:rszrchil=d=.,com • • IL I f lr l�J i�fl� LIM • •_ ,. • ' lel I• �� i �. • I iI • S • ! y ISSVE: O NORTH ELEVATION EXISITING f PARTIAL ROOF PLAN EXISTING - • 118"=1'-0" • 1l16".=1'0" ., . •'REVISIONS: MATERIALS FOR NEW • . CUPOLA: NEW EGRESS r— \ . • • BEVELED SIDING. • STAIR& • J NEW CUPOLA • pare 10/9 2012 HANDICAP L. / Scale: As indicated • EXPOSURE TO MATCH • LIFT CUPOLA -----�� / € II prawn By: Author EXISTING — — i Ghecked By: Checker ▪ WOOD TRIM TO MATCH I — Project Number: Project Number. TRIM ON EXISTING .- ° — - .-. — ELEVATIONEo • • WOOD SHINGLE • I •T�i �1 E iILI I ! . Donolscale the drawrrgsAl! MANSARD - 1 • di,1enslmu shall he conL:med 1� o I- I prior to eonslrucGon,The cnn:raclor W/EXPOSURE I i� \I L _I snalIimmadhaily-reporl-any MATCHING EXISTING. iii u discrepancies lo the archikel, • ON TAVERN F _ T— f.. ,,,ma� ■ r iii a ilii ▪ WOOD TDL WINDOWS • .' . um rrr • no WIINTERIOR STORMS n No it to I ' in in ' .al !!I rll llr l lli l� iia lii! • :1: 'II • ®DZi 1111"1111117r ' I. : . EXTERIOR ELEVATIONS `�U SLOPED WALKWAY �,_9, . NORTH ELEVA •r I ►T . . • SNS 1,_0.,RCONSTRUCTION OPTION 2 O PARTIA�;ROOOF PLAN NEW • • • • • • • � • Buckman - - Tavern • : 7• Tial I �1. �, , • REMOVE.EXISTING CUPOLA menders,lorrey&spencer,inc `_ — _ a[chileciure preserratoon • it_ I .1I n . NW ��f i 123 North 4Vashmg{oa 5!. N■,4 • f..� ■■■i— a'�� .+ - ' 1.617.22 171477 Ht4 • • 5.617.227.9654' . \� I - ss w.rn_niersrchleoIs core • n■ l - ]1 ME . �I i■E' ■■ANI • .7 n■ ! __ 1 INN �i 1iiii I n r■r •• NINE , • • 1 ■.■ EAST ELEVATION EXISTING • 118„ i'-o" • SSPE --1 �r NEW EGRESS . aewsio. STAIR& T HANDICAP lalaEI \ • LIFT FOR Date- . ' 10/9420112 11 I \ CODE • Scale: ire"=r_n, ii of \ COMPLIANCE Drawn By: Author — _ — 7\ - Checked By: Checker_- .-. - -- ..` - `�. I . - - - - Project Number ' Project Number • ` - • J M■E € 1I�� - - Do hal seals Ihzdrawings,NI f—• 11 • dirnen:ions shalt he wnfrmed • prmr to conslmclion.The conbaolor • N _ - r' 'shall immedialtr report any discrepancies to the archi[ecl. • _ ■■��— ___7 .1 111 ( ■ ■I • ��j�. 11": IS��� ��■ill' ■■ E E�1 ■i�' u ■ € . — . . �---�_ EXTERIOR ELEVATIONS ' EAST ELEVATION NEW CONSTRUCTION ,E L_ ' OOBTIONq mm _ • • • • • • • • • • • Buckman �� '_ • • Tavern. lylE_____II. . . ni, , ,.. \.\.,! . . ,1� J l • • . • \ menders,torrey g spencer,Inc. architecture m preservation• .._"—i— I 123 NotlhWash Miln4 'cn S[.Boslor,W.02119 1"617.227..1477-1IR I 1.617.227,2654� _ vrrx.e-ar..a,.,a,.bi;c:Ln= rn • . • [---,.i ; 116'1 I • • •IssuE, SOUTH ELEVATION EX]ST€NG • • 118"= 1`0" �(. • flEY15101J5. • �� NEW EGRESS STAIR& aate' 0/94.20 12 •-•-7 i,,, .._. ". N� ,�. Scale: IIB,.=7,-Q,' rr I 71 HANDICAP LIFT CUPOLA oravm By. Author or Lf�FT��EE �'-0". FOR CODE COMPLIANCE – I � fTnE // Checked B Checker Project Number- Prajed!Dumber ,— 7 f rrrr Jr • ' Do not scale the drurinps"All Elia J dmenslons shall 6e confirmed. 1:: f 'fir' !r'"`— I I - prior Io conslrucllon.The conIranIn • UNE I �� • € i _ shall innrned'rally teporl any -�- --- _ discrEpaRCIE510 the erGhileci_ I ■u: an n�� liii riir iM® I MI — - I • NTI III I:: E MINI Ill ' OBEXTERIOR ELEVATIONS • • SOUTH ELEVATION NEW SLOPED HANDICAP ACCESS PATH E.MOVED LANDING CONSTRUCTION OPTION 2 • FOR CODE COMPLIANCE @-_i-y- � 118"= 1'-0" • I • E Buckman• y` REMOVE EXISTING CUPOLA � Tavern a �F \\ Wil', � ill� `'— //• 1i • • ' • r \� •- �, •_ menders,ICJ-my&spencer,Inc. !� II ur� 1 - achiEeciue presevation Nit 1 • Mr .1231J63h Washington S. _ I NMI - f3oslon.MA 62114. • _ . , L. --- — ■■�i E • t.617.2271477 f - • I.617.227,2654 • E —.__-__ • r,:;atms»esarahlly Is.cm ImIEI 11111 SUM• irr: ■ .: rrrr! U11111' jj[ rrr m " MIN •r . �La.w.rrr fiwwwua� .— SS E: WEST ELEVATION EXISTING . • SLOPED KvisIDWs NEW HANDICAP L•IET& EGRESS STAIR HANDICAP CUPOLA FOR COD ...„:N.,s... E COMPLIANCE I ACCESS PATH. &MOVED. • `–„ to19r2a12 n; LANDING FOR °�1� ri■� - • C.ODE Seale: 116"_t,_p„ — — Ni • COMPLIANCE flravm Bv Author — - Checked By: Checker • �I Project.NumbeX: Project NumSer I Ir ! j.T i �r li �my in ddmensions shiil 6e canf rmed! I��� II�E. I .h4 „i / bo nol sc le Ehdrawings-R1: L` �r pnor to co shvcfin.The conlraclor L J - �� I _ sha!E immedlly report enp _ i - JJNiLFL —— ` I�,-.-_I_ 1 _ ,_- T^__ --__-_ __- 1 � - discre?ancien the archlled. ii Irn r=cr��irr 'ir�r7 riii, " i• NMI 1 E • I - - EXTERIOR ELEVATIONS I SLOPED HANDICAP ACCESS WALKWAY FOR CODE COMPLIANCE . WEST ELEVATION NEW CONSTRUCTION• 1 OgTIO�2�s • • • • • • • • • Pr- o ess Submittal Historic Structure Report • • • • Buckrnan Tavern • • • • • • Lexington Massachusetts • 9 • • ' -_ -EEC.. - - .. E r E • • E ...At • • -- •aS-E - -, 'rr - s - - - ..--- 'may : • • . _ - .�� _ E .. r`lc1YwCyr ir.-wiR�Ewyw��n vv 7: - "� ___• .m. - .•�rreee• • .y: • • • • ANNE ANDR US GRAIJY • ''',,'.'.,'.;.,••.--Oi.W.••,•E1•':.T.-7.•.;.02wr..._2.—,:-2,•,••--•_:•-•-'-!-_'L,'-=-— October 3 2012 til 11iIWIN1[1761rA11tg1 I■ s • HISTORIC STRUCTURE REPORT The Buckman Tavern Lexington,Massachusetts • • TABLE OF CONTENTS • ACKNOWLEDGMENTS • EXECUTIVE SUMMARY& METHODOLOGY • PART 1: DEVELOPMENTAL HISTORY(Anne Grady,Architectural Historian) • A) Introduction.&Summary of Findings Page x • B) Significance:Historical&Architectural Page x C) F•listorical Analysis Page x —Title His tory —History of Property Owners &Significant Events —Taverns in Lexington - D) Architectural Analysis Page x ---Original Construction&Building Evolution . . —Building History by Category . . E) Research Methodology&Bibliography Page x F) Historic Views&Plans Page x • • • • Menders,Torrey&Spencer,inc. • 2012 i Placeholders Projects submitted this fall, but not seeking FY14 Funds N Town of Lexington * FY 2014-FY 2018 Capital Improvement Projects .i , `;:i1, '_. .', Project Name: _Battle Green Master Plan-Phase 3Date• 18-Nov-09 • I Project ID Number: 672,M,, Revision Date: 22-Oct-12 Submitted By: David Pinsonneault Department: Public Works _ M Priority 1 First Year Submission? ❑ Phone#: 781-274-8354 E-mail dpinson©lexingtonma.gov Description of Project: There is no funding requested for FY14. The Battle Green Master Plan completed by Past Designs was approved by the Board of Selectmen in March 2010. The Master Plan implementation is broken out into three phases. Phases 1 and 2 have been funded. Funding for Phase 3 will be requested in FY2015 to address traffic and pedestrian improvements,site amenities,historical landscaping and completion of new pathways. FY12$100,000-monument restoration and treatment around the monument FY13$203,845-pathways,fencing and a parking,traffic and pedestrian study Justification/Benefit: There is community consensus that there needs to be design consistency in the Battle Green area. In addition,because of the prominence of the site and its historic importance,building consensus on the plan is crucial to insuring that the design represents the expectation and needs of all stakeholders.The elements that exist in the Battle Green area need to be maintained,updated and restored on order to keep them viable for current and future generations. Impact if not completed: The Battle Green is a place of national historic importance and failure to resolve issues such as parking,traffic pathways and appropriate site interpretation will allow further deterioration of both the battle green and its surrounding historic treasures. In addition,the Town will continue to miss an opportunity to serve our international tourists in a way that can maximize positive economic impact to the town. Timeframe: Replace. Freq: Phase 3 will be requested in FY15 0 Years 1 Stakeholders: The Battle Green is deeded to the citizens of Lexington so every citizen is a stakeholder. Specific groups such as the Historical Society, Chamber of Commerce,local churches,center business district,and the neighbors have a particular interest in this project.In addition,hundreds of thousands of visitors from around the world come annually to the"Birthplace of American Liberty", Operating Budget Impact: Operational costs of maintaining the Battle Green are already funded in the annual town budget. l Cost Analysis: Funding Source: 0 Levy U CPA 0 Revolving 0 State Aid 0 Water 0 Sewer 0 Recreation 0 Private 0 Other • Capital Funding Request Recurring Cost 672 $0.00 2014 2015 2016 2017 2018 Totals Site Acquisition $0 1 $0 1 $0 I $0 $0 I $0 Maintenance Cycle Design/Engineer ®$0 $91,270 1 $0 � $0 $D 1 $91270 0 Years Construction $0 $456,3501 $01 $0 $0�I $456,350 E3. �':laa=. Equipment $0 = $0 1 $0 $0 $0 _ $0 ---_..-._ Contingency $0 i $22,818 $0 $0 $0 $22,818 ....__N :: =:a:- Totals $0 $570,438 1 $0 , $0 ` $0 II $570,438 s y (#101410 t nom 9€ 7 : :: t € E t - - II [`'� 13lll �, € ll , �� } a Ei;3;$�l€1�:�,;`i` `''.` <<��' ;o 1.�,€,.`l�,l�,�l� ll Basis of Cost Projection: Costs estimates were based on the estimates included in the Battle Green Master Plan which was developed by Past Designs and approved by the Board of Selectmen. 10/24/2012 2:20:01 PM s Town of Lexington -FY 2014-FY 2018 Capital Improvement Projects ;'' Project Name: East Lexington Fire Station Physical Fitness Room _ .w_ Date: 16-Sep-11 Project ID Number: 739_ Revision Date: Submitted By: John Wilson Department: Fire Priority 0 First Year Submission? ❑ Phone#: 860-7001 E-mail jwilson©lexingtonma.gov Description of Project: Physical fitness equipment presently is located on the apparatus floor,shared with trucks and the firefighting gear. This space is hot in the summer and cold in the winter,and smells of diesel exhaust and remnants of fire particulates off the members'protective gear after working fires. There needs to be an atmospherically-controlled space for members to exercise in. The project will build a room on the apparatus floor that is atmospherically controlled so firefighters cab exercise in the station close to their emergency equipment for rapid response to calls. Justification/Benefit: The present space is not inviting to exercise in during hot and cold months. lithe staff leave the station to exercise at Town Hall (or elsewhere) ,they are out of district and it takes more time to reach EMS and fire calls than necessary. There should be an environmentally controlled space for them to use to stay fit at the East Lexington fire station.The Town wide Facilities Master Planning Committee is currently evaluating this building.The project should not move forward until the plan is complete. Impact if not completed: Risk of injury and disease increases if the members cannot stay physically fit. The present space is too hot in summer:too cold in winter:and has diesel smoke and fire particulates in the air at certain times-an unhealthy mix. Timeframe: Replace. Freq: 2016 30 Years Stakeholders: firefighters Operating Budget Impact: none Cost Analysis: Funding Source: O Levy 0° CPA 0 Revolving O State Aid O Water 0 Sewer 0 Recreation 0 Private 0 Other Capital Funding Request Recurring Cost 73fl 2014 2015 2016 2017 2018 Totals $0.00 Site Acquisition $0 $0 i $0 ; $0 $0 $0 Maintenance Cycle Design/Engineer $0n $0 • $0 �. $0 $O $0 0 Years Construction $0 $0 $50000 ' $0 1 $50,000 italk_ t . Equipment j $0 $0 $25,000 __.,.. .. $0 1 $0 1: $25,000 Contingency $0 $0 9 Y $0 $0 $0 1 $0 !•— Totals $0 $0 $75,000 t $0 $0 $75,000 ;:. ........._... 1#0p qfr r f ?r E'ltli' 2 t €`si` ¢1 t r(5€1 li I a j 1 s c .:044 i„'-'-€ � ,e`s ' ?M111§'01!II21114 ls`114111 3, Q-.. .i.. ..i.'= �PH1/[!I 101111111111 Ir iIlii 17111, , s.$ .1,7 __"_.-»»»._ Basis of Cost Projection: Cost Estimate 10/22/2012 1:03:35 PM Town of Lexington - FY 2014-FY 2018 Capital Improvement Projects Project Name: Police Station; Renovation and Add-on Design and Engineering Date; 20-Sep-10 Project ID Number: 692 Revision Date: 19-Oct-12 Submitted By; Chief Mark J.Corr Department: Police Priority 1 First Year Submission? ❑ Phone#: 781-862-1212 E-mail mcorr@lexingtonma.gov ^ Description of Project: The Town of Lexington has established an Ad hoc Townwide Facilities Master Planning Committee. This Committee is charged with investigating locations and developing a schedule for construction and/or reconstruction of the Police Station and other facilities. This request is currently a placeholder. As authorized and funded by Town Meeting,Spring 2010 ($45,000) the architectural firm of Donham&Sweeney Inc.was hired to perform a space needs study of the Police Station including:building&site condition assessment and systems evaluation,schematic design,and projecting schedule, design and engineering costs. Donham&Sweeney was selected due to their extensive experience designing public safety facilities in Massachusetts and have since worked closely with the Permanent Building Committee, Department of Public Facilities and the Police • Department. This proposal is for the next phase of the project,the design and engineering through bidding,to renovate and add-on to the Lexington police station located at 1575 Massachusetts Avenue,in response to that study.The existing structure of 13,060 square feet was deemed inadequate through the space needs study that identified 28,308 square feet as required operational space. This project would keep the existing police • station- (exterior walls,floors and roof line intact) with a complete redesign of the interior. An addition would be added toward the rear of the existing building. Justification/Benefit; The proposed plan would enlarge the police station to approx.27,351 square feet. The renovations would correct deficiencies with the existing structure built in 1956. The addition would secure critical operations in a new addition that meets modern seismic design/building codes. The proposal does not correct major deficiencies to an indoor firing range. The deficiencies at the existing police station include,but are not limited to: ,The current structure is 50%too small compared to space needs program,there is inadequate storage and insufficient training or meeting rooms. ,The dispatch room for the police station started with approximately 150 square feet in 1956 and the demands have increased ever since. The current project will provide 862 square feet for a dispatch center. ,No elevator severely restricts access between floors for persons with short term or long term disabilities violates code and statutory requirements;as well as other HP access issues including inappropriate hardware and access to toilets. ,Limited storage results in the use of inappropriate spaces,bulk evidence and property are inadequately secured,and equipment is stored outside and exposed to the elements. ,The female locker room does not accommodate our growing number of female employees. ,The male locker room is used as a passage way for the garage and indoor range,and is insufficient in size and quantity of lockers. ,The police station does not have a sally port for the safe unloading and loading of prisoners. Detainees must be brought through the mechanic's garage and the locker room to be processed,creating security/safety hazards. ,Evidence holding areas and the lab are very small and lack space to accommodate refrigeration,gun lockers,holding bulk items or any large volume of evidence. ,The garage is too small to meet the larger fleet needs. ,A training room specific to continuing education programs or public meetings is not available. ,The HVAC is inadequate with some areas of the building inadequately vented;the heating system does not evenly distribute heat in the building;records storage is limited and there are no spare offices for short term or future program changes. ,The building has two separate electrical services and are inadequate for the police station needs. ,The station does not have a fire suppression system which is important to avoid evacuation of the emergency 9-1-1 center. ,The indoor range is too small and needs enlarging and system improvements. Impact if not completed: The police station,as built in the 1950's,was not designed to accommodate police operations in the 21st century. Over the past 50+years there has been a tremendous change in how police departments operate,and the tools,equipment and facilities that are needed to serve the community. The responsibilities and expectations of our officers and staff have never been higher. It is imperative that the facility be improved to respond to the changes in the profession over the past 50+years. Time spent on prosecution, successful court cases,the investigation process,highly scrutinized evidence processing and storage, report writing,support to community policing programs and interaction with the community,handicap accessibility throughout the facility,training,these are all areas that are not adequately supported by our current facility. The impact if not completed adversely affects the department staff and the community we serve.The Police Department staff will always get the job done. The issue at hand is our ability to be more efficient,more effective and to better serve. 10/22/2012 1:04:09 PM �:� Town of Lexington - FY 2014-FY 2018 Capital Improvement Projects Project Name: Police Station;Renovation and Add-on Design and Enjneerin9 Date: 20-Sep-10 Project ID Number: 682 Revision Date: 19-Oct-12 Submitted By: Chief Mark J.Corr Department: Police Priority 1 First Year Submission? ❑ Phone#: 781-862-1212 E-mail mcorr@lexingtonmagov _.. Timeframe: Replace. Freq: 9-12 months for design development,construction documents,and bidding, 50 Years Stakeholders: Police Department staff,persons with disabilities,the general public,and parties whose property or criminal investigation depend on police services/storage/handling. Due to the scope of the project,neighbors abutting the Town property and employees&members of the public using Cary Hall and the Town Offices will be affected. Operating Budget Impact: A larger facility will have an increase in maintenance,heating,cooling and electrical costs,however systems are anticipated to be more efficient. I Cost Analysis: Funding Source: ® Levy 0 CPA O Revolving 0 State Aid O Water O Sewer 0 Recreation O Private O Other Capital Funding Request Recurring Cost 692 2014 2015 2016 2017 2018 Totals $0.00 Site Acquisition $0 1 $0 ' $0 € $0 ]ry $0 $0 Maintenance Cycle Design/Engineer $D 1 $0 I $0 $0 $0 $0 0 Years s Construction $0 1m $0 $0 $0 1 $0 $0 Plk:onw—tia.,- Equipment $0 $0 1 $0 $0 1 $D $0r. _.» _.»....-............. Contingency AQ $0 i $0 $0 $0 $0 J $0 I. :: ..»..- .i_.» Totals $0 $0 $0 $0 so l =.-..--» l� i �p � $0 i `...... m��a�m®®.w�.ms 000soommoiniviiiiiiillinmiiii IRI :!liiiiiiillopingiumminionimmoolviontogilil .. _._ Basis of Cost Protection: This phase is scheduled for FY20**with construction scheduled for 20**. A pricing range is TBD. 10/22/2012 1:04:09 PM Town of Lexington -FY 2014-FY 2018 Capital Improvement Projects ';k0litSC,e Project Name: Center Track and Field Reconstruction Date: 15-Aug-11 • Project ID Number: 732 Revision Date: 27-Aug-12 Submitted By: Chris Filadoro/Karen Simmons Department: Recreation Priority 10 First Year Submission? ❑ Phone#: 781-274-8355 E-mail cfiladoro©lexingtonma.gov Description of Project: The Center track area is one of the most heavily used facilities in town and is open and available 365 days per year depending on the weather. The track and the associated athletic field area are used by the school,youth and adult groups, Recreation and residents. The area is used for walking,running,track and field events,soccer,Special Olympics and Physical Education classes. The track surface was recoated in the fall of 2012 and this is the last recoating that the track can undergo. It is estimated to add 5 to 6 years of life to the existing surface. This request is to totally reconstruct the track surface,do a complete renovation of the athletic field with the installation of synthetic turf,installation of lights and replacement of the existing bleachers. The FY2018 request for this project is$3,000,000. Justification/Benefit: The track surface continues to wear out at a high rate creating unsafe conditions which affect a large number of users. The reconstruction will allow for continued high use for a wide range of users and provide a safer and more comfortable surface. The reconstruction of the athletic field will allow for extended use similar to Lincoln Park. Impact if not completed: The track surface will continue to deteriorate causing safety concerns and possible closures for more costly short-term repairs. The athletic field will be at capacity and the hours of use will be limited by inclement weather and worn areas causing down time for programs that are already at their limit. Timeframe: Replace. Freg: 2018 25 Years Stakeholders: Lexington Public Schools, Recreation,youth and adult sports programs, residents. Operating Budget Impact: It is estimated that the expense to operate the lights is approximately$6,000 per year.This will be offset by revenue. Cost Analysis: Funding Source: E Levy © CPA 0 Revolving 0 State Aid O Water 0 Sewer 0 Recreation O Private 0 Other Capital Funding Request Recurring Cost 732 2014 2015 2016 2017 2018 Totals $5,000.00 E $0 $ ®�..._.. Site Acquisition E $p $0 0 $0 (� $0 Maintenance Cycle Design/Engineer $0 $0 $0 $0 1 $300.000 ` $300,000 0 Years Construction $0 $0 ! $0 „.,... $0 $2,000,000 P$2000,000 Equipment $0$0 { $0 fl $0 ' $0 x$400 000 �. ....__ _. ' $400000 Contingency $0 $0 $0 $0 E $300,000 I $300,000 : +- =-. Totals $0 $0 $0 $01$3,000,000 !I$3,000,000 0 ,R 'A !4111 I MU I NNIIIIII J. ,.!';,?i;l 3 t Iiiimix ri} 1 , II iEMPP 1.`.I' Basis of Cost Projection: Cost projections provided by Stantec based on similar projects.The synthetic turf is estimated to cost$600,000. The subsurface drainage and track construction is estimated at$2,400,000. 10/22/2012 1:05:09 PM t Town of Lexington -FY 2014-FY 2018 Capital Improvement Projects tis . ' Project Name: ,Park Improvements-Hard Court Resurfacing Date: 13-Aug-07 Project ID Number: ,,P3 Revision Date: 17-Sep-12 Submitted By: Karen Simmons/Chris Filadoro Department: Recreation Priority 9 First Year Submission? ❑ Phone#: 781.862-0500-x262 E-mail ksimmons@lexingtonma.gov Description of Project: The Recreation Committee requests funds to institute and carry out a hard court resurfacing program. The program includes resurfacing, painting and striping the hard court surfaces at Recreation facilities.These facilities include neighborhood Basketball Courts,Center Track and Tennis Courts at the Center Complex,Clarke Middle School and Valley.There is no funding request in FY2014. Future projects: FY2015-$85,000- to resurface,paint and restripe the Gallagher Tennis Courts and the Clarke Middle School Tennis Courts. FY2016-$50,000-Rindge Park and Marvin Park basketball courts which will need resurfacing and new backboards/poles. FY2017-$55,000-Sutherland Park and Kinneens Park basketball courts which will need resurfacing and new backboards/pole. FY2018-$60,000-Adams Park-resurface,paint and restripe the Adams Tennis Courts and the Adams Basketball court,including new backboards and poles. Justification/Benefit: Over the past 17 years,the Town has supported and invested in an upgrading of the town's recreation infrastructure.The hard court resurfacing program is a program for hard surface athletic facilities which include basketball,tennis,track and the skatepark. The program will include resurfacing and painting the hard court surfaces and installing new posts,backboards,nets and rims at Recreation facilities. It is important to maintain these valuable assets in the community to ensure their usability and the safety of the users. The Town has spent a great deal of money to improve the Town's recreation infrastructure and it is important to maintain the resources. Impact if not completed: The impact of not approving the request is a deterioration of the athletic facilities and unsafe conditions for the community.In addition,the Massachusetts Interscholastic Athletic Association (MIAA) could deem the Gallagher tennis courts as unplayable.This would require the Lexington Public Schools athletic program to move matches away. Timeframe: Replace. Frea: 2015 6 Years Stakeholders: School Department, DPW, Recreation and the community at large Operating Budget Impact: Failure to maintain the infrastructure will result in higher repair costs and/or complete reconstruction. Cost Analysis; Funding Source: ❑ Levy 0 CPA O Revolving 0 State Aid O Water 0 Sewer O Recreation O Private 0 Other • Capital Funding Request Recurring Cost ssz 2014 2015 2016 2017 2018 Totals $0.00 Site Acquisition $p $0.w $0 $0 $0 $0 Maintenance Cycle Design/Engineer $0 $5,000. $2,000 $2,000 $2,000 I $11,000 5 Years Construction $0 $72 000 $40000 f �""-- $45,000 $50 000 $207 000 ���������• •• Equipment $0 m $6,000 $7,000 AT $7,000 $7 000 $27,000 Contingency $0 $2,000 $1,000 c $1,000 $1,000 $5,000 Totals $0 $85,000 $50,000 r $55,000 $60,000 $250,000 a ,1 Ps : l 13.E 1 R',.,.,',...i 185,000 i!l $5T3'aOP I I11 E l l l IIIA0. s_ .. ........••-• Basis of Cost Projection: 10/22/2012 1:05:09 PM 4e", Town of Lexington -FY 2014-FY 2018 Capital Improvement Projects Project Name: Park Imireovements-Hard Court Resurfacing _ Date: 13-Aug-07 Project ID Number: 532 Revision Date: 17-Sep-12 Submitted By: Karen Simmons/Chris Filadoro Department: Recreation Priority 9 First Year Submission? ❑ Phone#: 781-862-0500-x262 E-mail ksimmons@lexingtonma.gov The cost estimates are based on similar past projects. • • 10/22/2012 1:05:09 PM c.. 1YiJ,,. , ��� Town of Lexington - FY 2014-FY 2018 CapitalImprovement Projects Project Name:t. ADA Accessibility Study Date: 29-Aug-08 M Project ID Number: 530,_ Revision Date: 15-Aug-12 Submitted By: Karen Simmons • Department: Recreation Priority 5 • First Year Submission? ❑ Phone#: 781-862-0500 x262 E-mail ksimmons@lexingtonma.gov Description of Project: The Recreation Committee requests$60,000 to complete a study of the Town's recreation areas to determine accessibility deficiencies. The assessment will look at ADA accessibility deficiencies including proper signage,limited handicapped parking,poor accessible access pathways, inaccessible and non-compliant seating (bleachers,non-compliant picnic facilities and a variety of other issues) . The project will include recommendations to address the deficiencies and an estimated budget. Justification/Benefit; The Town has over 30 recreation and open space areas including parks,fields,and the Lexington Common (Battle Green) . Impact if not completed: it limits the use of open space and recreation facilities by individuals that require accessible resources. Timeframe: Replace. Freq: 2015 0 Years Stakeholders: all users of the public facilities Operating Budget Impact: Cost Analysis: Funding Source: 0 Levy 0 CPA O Revolving 0 State Aid O Water 0 Sewer 0 Recreation O Private 0 Other Capital Funding Request Recurring Cost eso 2014 2015 2016 2017 2018 Totals $0.00 Site Acquisition I $0 $0 I $p $0 $0 $0 Maintenance Cycle DesignlEngineer $p r $60,000— 1 $0 ' $0 I $0 $60,000 0 Years Construction $0 1 $0 1 $0 $0 $0 $0 1 — 1!al u Equipment $0 I $0 $0 ... $0 $0 $0 i..-.....-_-._........�............... Contingency $0 I. $0 ' $p $0 I $0 1 $04 µ:.cran;:1.::::::::::::: Totals $0 $60,000 1 $0 $0 $0 ra $60,000 """" -_.._ 0#1#001#443$11N1 nil;.11i 11110![lc1110 l 1 1113 111 0 I I1 XVIII �IM111III 01 _.._ Basis of Cost Projection: Three vendors provided a cost estimate in 2008 based upon the scope of work.Plus inflation of 3% 10/22/2012 1:05:09 PM Town of Lexington -FY 2014--FY 2018 Capital Improvement Projects Project Name: Town Pool Renovation _ _ Date: 30-Aug-05 rim .. „Wi �opI ova Project ID Number: 283._._._ Revision Date: 27-Aug-12 Submitted By: Karen Simmons Department: Recreation Priority 8 First Year Submission? ❑ Phone#: 781-862-0500 x262 E-mail ksimmons©lexingtonma.gov Description of Project: The Recreation Committee is requesting$1,188,308 in FY2017 for Phase[II of a multi-phased program of renovations to the frying H.Mabee Pool Complex. The phased approach was identified in the Engineering Consultant's Study completed in FY200B by Bargmann Hendrie and Archetype. Phase Ill of the project scheduled for FY2017 will include replacing the filtration systems which are beyond their life expectancy. The building will have to be enlarged in order to accommodate four new filtration systems. The Garrity,Main and Diving Pools share a common filter system. The current Department of Health Codes do not allow multiple pools to share a filter. The Town is currently grandfathered until the filter is replaced. By having the pools on a common filter,if a situation occurs that warrants closing a pool,all three pools must be closed. Replacement of the filtrations system is a large undertaking and requires the following work: ,Expansion of the filter room (an addition to the building is required) . ,Replacement of piping between existing surge tank and filter room (main and diving pool) ,Replacement of piping between Garrity Pool and filter room. Removal and replacement of concrete decks to access piping. ,Upgrade of electrical service to 600 Amps for increase in pump quantity. Justification/Benefit: The Irving H.Mabee Pool Complex is a heavily used recreation facility during the summer. Attendance at the Center Pool Complex averages over 85,000 people. While the facility continues to operate safely,the filtration system was last updated in 1980. The consultant's report provided the Town with a detailed list of recommended upgrades and repairs needed,thus allowing the Town to plan and budget the upgrades and repairs effectively and responsibly. With each year,the efficiency and effectiveness of the filtration systems and chlorinators decreases. Repairs become more costly as the filtration system breaks down more frequently. The improvements to the filtration system will bring the system into compliance. Funding was approved in 2010 for Phase I and 2011 for Phase II. Phase I and Phase II are 95%complete. Impact if not completed: If immediate needs are not identified and addressed,the pool may need to be closed for an extended period of time during the peak season,thus affecting the residents and decreasing revenues. Timeframe; Replace. Freg: 2017-2018 30 Years Stakeholders: Residents,Non-residents, Recreation.DPW,Health Department, Lexington Public Schools Operating Budget Impact: Repairs to the filtration system and plumbing system has become an annual occurrence which impacts the operating budget. Cost Analysis: • Funding Source: Levy ® CPA O Revolving 0 State Aid O Water 0 Sewer 0 Recreation 0 Private 0 Other 10/22/2012 1:05:09 PM Y, ;: ^ Town of Lexington - FY 2014-FY 2018 Capital Improvement Projects Project Name: Town Pool Renovation Date: 30-Aug-05 Project ID Number: 283 Revision Date: 27-Aug-12 Submitted By: Karen Simmons Department: Recreation Priority 8 First Year Submission? ❑ Phone#: 781-862-0500 x262 E-mail ksimmons@lexingtonmagov _,.,_..._... Capital Funding Request Recurring Cost 263 2014 2015 2016 2017 2018 Totals $0.00�� Site Acquisition $0 . $0 [ $0 $0 $0 i $0 Maintenance Cycle Design/Engineer $0 $0 i $0 $82 50 � 0 $0 I $82,500 1 Years Construction $0 I $0 $0 c$1 064,608 $0 i $1,064,608 _...... 1ks` -r Equipment $0 $0 $0 .s $0 $0 $,,,,, __._...._._ Contingency $0 I $0 0 4 $ $ 1 0 9 Y 20 1 $0 $41,200 Totals $0 $0 $0 $1,188,308 $0 f$1,188,308 10**4#0 "1 -'€,n3MII I Il i `I IIIE1101 I111I•113 IIIN INOM NINI`I;iVl P i • Basis of Cost Projection: The cost estimate is based on the Pool Facility Audit completed by Bargmann Hendrie+Archetype, Inc.in February 2008.plus 3%inflation annually. 1 I I 10/22/2012 1:05:09 PM Town of Lexington -FY 2014-FY 2018 Capital Improvement Projects `� Project Name: Athletic Facility Lighting _ Date: 25-Aug-05 Project ID Number: 278 __ Revision Date: 08-Aug-12 Submitted By: Karen Simmons/Chris Filadoro Department: Recreation Priority 6 First Year Submission? ❑ Phone#: 781-862-0500 x262 E-mail ksimmons@lexingtonma.gov • Description of Project: The Recreation Committee requests$287,552 in FY2016 for Phase I of an Athletic Facility Lighting upgrade to replace the existing lighting system and structures at the Gallagher Tennis Courts and the Center Complex Basketball Courts with more cost efficient fixtures and illuminants. Phase II of the project scheduled for FY2018 requests$483,150 to replace the existing lighting system at the High School Varsity Baseball and Varsity Softball field. Justification/Benefit: The current lighting system is constantly being repaired and does not operate efficiently. Tennis court lighting was last upgraded in 1986. The basketball court lighting was also improved in 1986. With the exception of bulb and fixture replacement and repair,there have been no significant improvements to the lighting systems in these areas. I The Center#2 Softball Lights were installed in 1986 and the Center#1 Baseball lights were installed in 1997. The installation of newer energy and cost efficient systems will provide financial savings to the Town and allow for a safer environment in which to participate in night activities. Recreation is a value added service to the community. Impact if not completed: The repair budget for the existing lighting systems will continue to increase.As energy costs continue to rise,the cost to operate the lights increases yearly.Outdated,inefficient lighting at heavily used areas such as the Center Recreation Complex have a negative impact upon the department budget. Newer lighting will enhance playing conditions for participants,provide the users of the area with a safer facility in which to recreate,be less obtrusive for the neighborhood and environment,and be more energy efficient and trouble free for the Town. 1 Timeframe: Replace. Freg: Phase 1-2016; Phase 11-2018 25 Years • Stakeholders: Lexington Public Schools,Residents,Non-residents,Youth and Adult Leagues,DPW,Recreation 1 1 Operating Budget Impact: The specifications will include a 25-year warranty and maintenance program. This will eliminate maintenance costs for 25 years including labor and materials. New energy efficient fixtures and bulbs will result in a operating cost savings. Cost Analysis: Funding Source: O Levy 0 CPA O Revolving 0 State Aid O Water 0 Sewer 0 Recreation O Private 0 Other Capital Funding Request Recurring Cost zee 2014 2015 2016 2017 2018 Totals $0.00 , Site Acquisition $0 i $0 $0 $0 $0 $0 Maintenance Cycle Design/Engineer $0 �� $0 �� $0 $0 so .I so 25 Years Construction if $0 if $0 $138,776 $0 $236 575 $375,351 1111194#4100401[ VA IviPl�li��} d E io-iii Equipment $0 $D $13877fi $0 $236575 : $375,351 lS 'Ge Contingency $0 $0 $10,000 $0 $10,000 $20 1 [€�� f10 a P1{,([p€((l $0 :'F $483,150 $770,702 I $0 § r Totals $287,552 H J�ii��E��#,�, i �� F p ({pi }ggppp}} <,. >i 09440,PIN i! ,, :1 i1 Ii€1111 ���,�;t'.;��iii€��I�.t (l[[�E�331}1,��,i '.A �� ll��liii,i .�3i�i� � .1 i�������5�o il�C � i�k Basis of Cost Projection: The projected cost is based on a 2008 estimate from Musco Sports Lighting,LLC.,plus 3%annual inflation. 10/22/2012 1:05:08 PM Town of Lexington -FY 2014-FY 2018 Capital Improvement Projects 4,1,30 „t, Project Name: ,Athletic Facility Lighting Date: 25-Aug-05 Project ID Number: 278 Revision Date: 08-Aug-12 Submitted By: Karen Simmons/Chris Filadoro Department: Recreation Priority6 First Year Submission? ❑ Phone#: 781-862-0500 x262 E-mail ksimmans@lexingtonma.gov 10/22/2012 1:05:08 PM