Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
FY14-CPA Recommend Projects-rpt
Town of Lexington -FY 2014-FY 2018 Capital Improvement Projects I, Project Name: CPA Conservation Restriction Enforcement Funds Date: 19-Oct-12 Project ID Number: 871 Revision Date: Submitted By: Karen Mullins Department: Community Development Priority 0 First Year Submission? ril Phone#: 781-862-0500 x.227 E-mail kmullins©lexingtonma.gov Description of Project: Appropriate monies from the Community Preservation Fund to pay a nonprofit organization,in this case,Citizen's for Lexington Conservation • • (CLC) ,to hold,monitor,and enforce therequired conservation restrictions on the five parcels of conservation land acquired with Community • Preservation Fnds. • Justification/Benefit: Pursuant to the Community Preservation Act (CPA) ,any interest in real property acquired with Community Preservation Fund (CPF) monies shall be bound by a permanent conservation restriction (pursuant to Ch.184,s.31 and 33) limitingthe use of the interest to the purpose for which it was acquired. Since the town cannot hold a restriction on land it owns,the conservation restrictions on the five parcels acquired by the Conservation Commission with CPF monies must be held by another non-town entity,in this case,Citizen's Lexington Conservation. Due to the associated financial burden that accompanies holding,montioring,and enforcing a Conservation Restriction,CLC is requesting monies for this purpose. The Act,pursuant to Section 12 (a) allows monies from the Community Preservation Fund to pay a nonprofit organization created pursuant to chapter 180 to hold,monitor and enforce the restriction on the property. Impact if not completed: The town will not be able to fufill its obligations under the CPA requiring real property acquired with CPF monies to bounded by permanent conservation restrictions. Timeframe: Replace. Freg: One-time Conservation Restriction Endowment for each conservation parcel acquired to date with CPF monies. 0 Years stakeholders; Conservation Commission,Community Preservation Committees,Ciizens'For Lexignton Conservation Operating Budget Impact: N/A Cost Analysis: Funding Source: Q Levy ® CPA 0 Revolving 0 State Aid O Water 0 Sewer O Recreation O Private 0 Other • Capital Fundingnton Con • Cost • • 571 2014 2015 2016 2017 2018 Totals $0.00 Site Acquisition $25 000 J $0 $0 $0 $0 $25,000 Maintenance Cycle Design/Engineer $0 $0 $0 $0 $0 , $0 0 Years Construction Ir,,. ., $0 i $0 $0 $0 $0 $0 CPA Purpose' Equipment $0 ( $0 $0 j $0 I $0 r $0 ® Open Space Contingency $0 $0 $0 $0 $0 1 $0 0 Recreation Totals % $25,000 $0 $0 $0 $0 -1 $25,000 0 HlstonC CPA AmtReq $25;000 $0,'-" $0 $0 $0;;; Q Housing • Basis of Cost Projection: •• Citizen's For Lexington Conservation's request of$5,000/per Conservation Restriction to hold,monitor,and enforce in perpetuity. 10/22/2012 12:59:44 PM Town of Lexington - FY 2014-FY 2018 Capital Improvement Projects Lexington Center Pocket Park&Alta Design Phase 1 of I I 27-Sep-12 Project Name: g 9 ...w,... Date: p- Project ID Number: 857_ Revision Date: 02-Jan-13 Submitted By: Melisa Tintocalis Department: Economic Dev Priority 0 •• First Year Submission? d❑ Phone#: 781-862-0500 ext.23 E-mail mtintocafis@lexingtonma.gov • • THIS PROJECT WILL. BE AMENDED; GRAIN MILL ALLEY WILL BE Description of Project: ONLY PARK DESIGNED IN FY14,AMENDED BUDGET IS $21500. The Lexington Center Pocket Park and Alley Design Project proposes to convert two underutilized pedestrian alleys into small public parks. The two locations are:1) the Grain Mill Alley,also referred to as the"Bank of America Alley",approximately 1,200sf (between 1761 and 1775 Mass Ave.) ;and 2) the pedestrian alley between Citizen's Bank and Michelson's Shoes,approximately 800sf (between 1776 and 1780 Mass Ave.) . The alleys are currently paved with asphalt and offer pedestrian connections to the retail center and other buildings that front Massachusetts Avenue. The alleys are currently on private property.The property owners associated with both alleys have been consulted about the proposal and are amenable to creating a park easement or some other agreement.It should be noted that some Town documents show that the Grain Mill Alley has an existing easement recorded;further reseach is underway to collect the details on this easement. The proposed project would be completed in two phases. The first phase includes funding for a cohesive design intended to transform the spaces into attractive tiny parks with pedestrian connections that enhance the historic center and offer new welcoming places for people to interact and access the Center. The project will also improve the safety of pedestrian and bike connections to the Minuteman bikeway and a public parking lot.This project presents a special opportunity to enhance Lexington's historic center district by adding attractive public space with the potential for adding creative features that reflect the Town's place in American history.The project would complement the larger Center Streetscape project which focuses exclusively on traffic and streetscape design along Massachusetts Avenue from the north street-facing property line to the south street- facing property line.The second phase of the project would include a request for construction funding.The construction costs listed are based on a pocket park design in Barnstable which was approximately$43 per square foot;refinement of the construction costs would be necessary once the design has been completed.If approved,other sources of funding for construction will be explored with the Trustees of the Public Trust and the Center Improvement Fund. Justification/Benefit: The Lexington Center Pocket Park and Alley Design Project offers several meaningful benefits at each park site.The Grain Mill Alley was closed to vehicle traffic in June 2012. With good design,the closure creates an opportunity to enhance the public realm and bicycle infrastructure through the Center,creating a park and pedestrian connection between the business district and the Minuteman Bikeway. This improves safety for pedestrians and cyclists and activiates an underutilitzed area,enhancing the public realm.The pedestrian alley between Citizen's Bank and Michelson's Shoes,between 1776 and 1780 Mass Ave.is a dark and poorly paved walkway. It also lacks any directional signage for parking or • the retail center. Designing an alley park,albeit small,would improve pedestrian safety and add to the historic charm of Lexington Center.In • addition,it improves access to the public parking lot in the rear of 1780 Massachusetts Ave. Impact if not completed: No studies have been conducted to quantify any monetary loss if this project is not completed. Timeframe: Replace. Freq: FY2014;The community design would take approximately six months. 0 Years Stakeholders: Community Preservation Act Committee;Center Committee,Police,Recreation,Fire,&Tourism Operating Budget Impact: Not applicable Cost Analysis: Funding Source: 0 Levy 0 CPA Q Revolving Q State Aid Q Water Q Sewer 0 Recreation Q Private Q Other 1/3/2013 9:23:43 AM 6-4 Town of Lexington - FY 2014-FY 2018 Capital Improvement Projects 4!..41, Project Name: Lexington Center Pocket Park&Alley Design(Phase I of II) .__ Date: 27-Sep-12 Project ID Number: 857 Revision Date: 02-Jan-13 Submitted By: Mensa TintacalisN Department: Economic Dev priority 0 First Year Submission? ❑d Phone#: 781-862-0500 ext.23 E-mail mtintocalis@lexingtonma.gov Capital Funding Request • Recurring Cost 857 2014 2015 2016 2017 2018 Totals $0.00 Site Acquisition $0 $0 $0 ': $0 $0 $0 Maintenance Cycle - Design/Engineer $15,000 r $0 I $0 $0 $0 $15,000 0 Years Construction $0 $86 000 $0 ! $0 $0 $86,060 = CPA Pure Equipment $0 . W $0 I $0 i $0 $0 $0 Open Space Contingency $0 I $9,000 $0 $0 $0 ' $9,000 0 Recreation Totals $15,000 $95000 $0 $0 $0 $110,060 0 Historic $0 "0 Housing. .. Basis of Cost Projection: 1/3/2013 9:23:44 AM TOWN OF LEXINGTON COMMUNITY PRESERVATION COMMITTEE REVISED PROJECT APPLICATION SUMMARY FORM, Submitted 11/19/12 Project Title: ACROSS Lexington Pedestrian/Bicycle Route System APPLICANT INFORMATION Submitter: Board of Selectmen on behalf of Greenways Corridor Committee Title or Position: Board of Selectmen Group or Committee Affiliation (if any) : Greenways Corridor Committee Submitter's address, contact phone number, and email: Keith Ohmart, Chair - Greenways Corridor Committee 114 East Street, Lexington M.A. 02420 Ph. 78-862-6216 E-mail: kohmart@verizon.net PROJECT INFORMATION Purpose (please check all that apply) Project Site Address : Town of Lexington X Open Space (See attached map for proposed town-wide X Recreation route map. ) Project Site Assessors Map/Parcel : Historic Project Site Deed Book/Page: Housing The scope of the proposed project spans the entire Town of Lexington utilizing Town-owned open space, streets and sidewalks. Current Owner: Town of Lexington Brief Project Description: ACROSS Lexington (Accessing Conservation land, Recreation areas, Open space, Schools and Streets in Lexington) is a proposed 40 mile network of pedestrian and bicycle routes utilizing existing public ways, which will link many parts of the Town of Lexington. COSTS: Fiscal Year Total Project Cost CPC Funds Requested Other Funding 2014 $5, 000 .00 $5, 000 . 00 None 2015 $6,615.38 $6, 615 .38 None 2016 $6, 615 .39 $6,615 .39 None Signature of Applicant: Date: For Community Preservation Committee Use: Form Received on: Project Presented to CPC on: Reviewed by: Determination: Project Title: ACROSS Lexington Pedestrian/Bicycle Route System PROJECT NARRATIVE The Greenways Corridor Committee is pleased to submit this proposal for an exciting project to the Community Preservation Committee for funding consideration. The request is for funds to plan and install a comprehensive, marked pedestrian/bicycle route system throughout the Lexington community connecting many of Lexington's open space parcels (both conservation and recreation) , schools, historic sites, and neighborhoods to each other and to the Town center. This project will benefit Lexington enormously by embodying many of the key open space, historical and recreation values of the Town as described in the Town' s Vision 2020 Report, the Comprehensive Plan, and the Open Space and Recreation Plan. Furthermore it will serve as a unique regional resource and an attraction for visitors to our Town. 1. Scope or concept of project: This request is for funds to enable the Greenways Corridor Committee to plan for the route system in its entirety, to install the route marking system in its entirety, and to develop collateral materials such as maps and brochures. It is anticipated that this will be a multi-year project of 3-5 years in length. 2 . Project goal and objectives : (Indicate how the Category Specific Criteria for the CPA are met. ) We believe this project is an excellent fit for a Lexington CPA project. It combines important Open Space and Recreation features while addressing almost all of the general criteria. Open Space Category Specific criteria that clearly are met include: provision of opportunities for passive recreation and environmental education; provision of connections with existing trails; and preservation of scenic views. The proposal appears to meet all of the Recreation Category Specific criteria, i.e. : it supports multiple passive recreation uses; it serves a significant number of residents; it expands the range of recreational opportunities available to Lexington residents of all ages; it jointly benefits Conservation Commission and Recreation Committee initiatives; it maximizes the utility of land already owned by Lexington; and it promotes safe and healthful non-motorized transportation opportunities. 3 . Projected action plan and timeline: (List steps needed to complete project. These steps will be critical to completing Project Status Reports that will be due in time to report back to Town Meeting each year until the project is complete. ) The Greenways Corridor Committee, has over the past year drafted an initial plan for a proposed route system of approximately 40 miles (see attached map) , and planned and installed a marked 5.5 mile Pilot Loop (see attached map and photo specimens of route system markers) using funding obtained by the Board of Selectmen. Assuming approval of funding of this project in April 2013, the goal will be to continue to refine the remaining parts of the proposed system and install 1--2 additional route components per year until the entire system has been completed. 4. Anticipated project cost: (Provide a budget, with line itemization. ) Overall. Project Budget: Route Marking Materials (35 miles) $ 4, 910.77 GIS Map Consulting (140 hours) $ 8,400.00 • Graphic Design (web site, maps, brochures) $ 2, 100.00 1 Collateral Materials (maps/brochures) $ 2,220.00 Total $17, 630.77 5. Other funding sources, including private/public/in-kind: The design for the ACROSS Lexingtonlogo was a donation created by a graphic designer resident in Town. The Town may wish to consider providing Town staff resources to provide GIS Map Consulting instead of purchasing these services from outside consultants . Members of the Greenways Corridor Committee will provide volunteer time to complete the route planning work in cooperation with relevant Town committees and Town staff from the Department of Public Works, Public Safety, Conservation, and Recreation departments as needed. Members of the Greenways Corridor Committee will provide volunteer time to install the route marking system. 6. CPA funding request: $17, 630 .00 7. Budget justification: (Provide an explanation for why each type of expense is needed. ) See attached budget page. B. List and describe any comparable projects by applicant: Members of the Greenways Corridor Committee, through active individual participation with the Conservation Stewards and Friends of the Minuteman Bikeway, have improved numerous trails throughout the Town in recent years, using volunteer labor for planning, design and construction as needed. This extensive experience will contribute greatly to the successful development of this proposed project. 9. Relevance to community: (Indicate how project is relevant to the current and/or future needs of Lexington. ) See Benefits to the Community section in the attached Proposal. 10 . Supporting documents: (Provide supporting letters, references, studies, maps, and statistics . ) See Attachments. • ' y Town of Lexington -FY 2014-FY 2018 Capital Improvement Projects Project Name: Archives&Records Management/Records Conservation&Preservation Date: 15-Sep-08 Project ID Number: 307 Revision Date: 11-Sep-12 Submitted By: Donna Hooper Department: Town Clerk Priority 1 First Year Submission? ❑ Phone#: 862-0500 x273 E-mail dhooper©lexingtonma.gov Description of Project: The FY2014 request for conservation&preservation of historic municipal documents and records begins the transition from the 5-year CPA funded preservation program addressing the major backlog of conservation and preservation needs to an anticipated 3-year annual request in the amount of$20,000 for the treatment,digitization and microfilming of'newly historic records' This request continues to build upon record accessibility through electronic portal and will address smaller collections of mid-century items requiring less conservation,as well as for technology upgrades to meet the growth of web access to documents and materials via the Lexington Heritage portal and Lexington's digital archives. The requested appropriation will address the preservation needs for records including the Board of Assessor Minutes,Fire Records, General Register of Voters,and Register of Birth and Marriages. Justification/Benefit: Significant progress has been made to preserve and protect the vast majority of historic records and permanent soon-to-be historic records • requiring preservation and'conservation,along with microfilming and digitization to provide for accessibility and permanent retention. The • FY2014 request places emphasis will be given to microfilming of bulky permanent records requiring permanent retention. It is projected a $20,000 annual request for treatment/digitization/microfilming of'newly historic'records will be made for out-years 2014-2016 to help address • newer records of historic significance including past legal documents,board and committee and other mid 20th century records. The preservation and conservation of permanent records for archiving creates the basis for documenting Lexington's history for the future. A virtual exhibit for celebration of the 300th Anniversary of the incorporation of Lexington will provide access to the repository of digitized images of conserved/preserved documents and materials. Impact if not completed: Records are at risk for damage and loss, Microfilming,conservation/preservation and scanning of records assures retention and accessibility for current and future access. Failure to continue this initiative places records and information in jeopardy for future readability,access,and reference. Failure to apply CPA funding creates an added burden on the annual operating budget when small amounts are authorized to handle individual situations rather than a comprehensive program. i"imeframe: Replace. Freci: Collection review,identification and completion of required microfilming,scanning,preservation&conservation continues € Years annually. Stakeholders: • Municipal departments, Lexington residents,researchers,historians,and space usage for Town Office Building and Cary Memorial Building records storage/archives. Operating Budget Impact: Request includes provision of hardware/software as needed,in addition to microfilming/scanning/preservation/conservation;software and hardware for electronic document management. Archivist,consulting Archivists,and office staff can perform indexing and archiving. Possible expansion may result in additional services. If not covered by CPA funding additional operational budget funding will be requested annually. Cost Analysis: • Funding Source: O Levy 0 CPA O Revolving O State Aid 0 Water O Sewer 0 Recreation 0 Private 0 Other Capital Funding Request Recurring Cost 307 2014 2015 2016 2017 2018 Totals $20,000.00 Site Acquisition $D $0 $0 $0 $0 $OV Maintenance Cycle Design/Engineer I $20,000 $20,000 $20,000 i! $0 $0 $60,000 0 Years Construction $0 $0 $0 II $0 $0 $0 CPA'Purpose • Equipment • $0 j $0 $0 11 .,. $0 $0 $0 Open Sp�Ce Contingency j $0 $0 $0 $0 $0 $0 --- . .. . . . � Q Recreation �: Totals $20,000 $20,000 $20,000 1 $0 J $0 $6070o0 ® Htstonc •` CPA Amt Reg, $20,000 $20,000 `.� . $20;000 :'$20,000. $0': � Housing 10/22/2012 1:05:26 PM Town of Lexington --FY 2014-FY 2018 Capital Improvement Projects Project Name: Archives&Records Management/Records Conservation&Preservation Date: 15-Sep-08 7 Project ID Number: 307 Revision Date: 11-Sep-12 • Submitted By: Donna Hooper Department: Town Clerk Priority 1 First Year Submission? ❑ Phone#: 862-0500 x273 E-mail dhooper@lexingtonma.gov Basis of Cost Projection: Professional services for conservation and preservation needs,records processing&indexing,virtual exhibit creation,and small equipment needs. • • • 10/22/2012 1:05:27 PM • • • TOWN OF LEXINGTON COMMUNITY PRESERVATION COMMITTEE PROJECT APPLICATION SUMMARYFORM" - - Project Title:.Buckman,Tavern—Restoration and Renovation" APPLICANT INFORMATION Name of Applicant/Contact Person: Susan Bennett Title/Position: Executive Director • • Group or Committee Affiliation (if any): Lexington Historical Society Applicant/Contact Person 's address, contact phone number, and email: P.O. Box 514, Lexington, MA 02420 781-862-1703 director@lexingtonhistory.org PROJECT INFORMATION Purpose (please check all that apply) Project Site Address: I Bedford Street Open Space X Historic Recreation Project Site Assessors Map/Parcel:56/16 Housing Project Site Deed Book/Page: Current Owner: Town of Lexington; 99 year lease to Historical Society expiring.2112 • Brief Project.Description: The Lexington Historical Society plans to renovate and restore Buckman Tavern to repair historic fabric, make the Tavern accessible to all on both floors as well as comply with current building codes, and upgrade wiring, climate control, and fire suppression systems. COST . Fiscal Year Total Project Cost CPC Funds.Requested Other Funding.Sources (amount and source) 2013 $952,820 ' $650,000 $302,820 (Historical Society) ' 2014 2015 • 2016. 2017 . .TOTAL Signature of Applicant: Su ,, � -„ .z3 Date: OC ;"r. S 1 201 Z For Community Preservation Committee User Form Received on: Project Presented to CPC on: Reviewed by: Determination- TOWN OF LEXINGTON. . . . - • COMMUNITY PRESERVATION COMMITTEE PROJECT INFORMATION Project Title: Buckman Tavern Restoration and. Renovation . • Please attach a narrative on all applicable subjects. . 1. Scope or.concept of project: The Lexington Historical•Society plans to complete • - the cycle of physical renewal at the Town's major historic sites by restoring and renovating Buckman Tavern beginning in the fall of 2013. The major aspects of • the project are: ® Making the Tavern accessible to all on both floors through the creation of two handicapped accessible entrances, installation of a wheelchair lift to the second floor, and eliminating differences in floor heights ranging form 2"-36". We plan to remain within the existing footprint of the building and - make only minor exterior changes to achieve accessibility. . ® Bring the Tavern's back staircase into compliance with building codes by creating new stairs and stairwell. • Upgrading or eliminating outdated wiring, upgrading climate control for preservation of artifacts as well as visitor comfort, and replacing the outdated (1920s) fire suppression system. ® Coordinating new pathways to the Tavern with the Battle Green Master. Plan. • Repairing and restoring historic fabric. - 2. Project goal and objectives: (indicate how the Category Specific Criteria for • the CPA are met.): The goal of the project is to make Buckman Tavern. . . sounds for future generations to enjoy. The Historical Society and the Town recently agreed on a 99 year extension of the Society's lease on Buckman Tavern, and the Society is committed to continued good stewardship of this iconic historic landmarks 3. . Projected action plan and timeline: (List steps needed to complete project. • These steps.wil.l be critical to completing Project Status Reports that will be • - due in time to report back to Town Meeting each year until the project is . . complete.): Assuming the availability of funding, the Buckman Tavern project . • will begin in July, 2013 with an anticipated completion date of April 1, 2014. • We wish to minimize the time.the Tavern is closed to the public, and so the. -. . - majority of the project will be completed outside the regular tourist season. • - 4. Anticipated project cost: (Provide a budget, with line itemization.) Please see attached. . • • • - 5. Other funding sources, including private/public/in-kind: The Historical Society • will conduct fundraising and grant writing'to fund•its portion of the restoration cost. . • . 6. CPA funding request:. . $650,000 • 7. Budget justification: (Provide:an explanation for why each type of expense is needed.): A project costing by construction class is attached. Major areas of expense are as follows: • Accessibility—25% of total cost— includes chair lift to second floor and new stairway, external modifications to accommodate this, site grading, walkways, internal door and floor modifications; 0 Fire detection and suppression— 19% of total cost---- new sprinkler system, upgraded fire detection, new fire alarm panel, and lightning protection; ® Historic fabric preservation —27% - restoration of windows and, doors, roof repairs, masonry repairs, exterior and interior paint, plaster repair, improved drainage; O Infrastructure upgrades — 28% - new wiring, plumbing, and climate control for visitor comfort and preservation of artifacts. 8. List and describe any comparable projects: During the past decade, the Lexington Historical Society hascompleted the following major projects: O Purchase and complete restoration of the Lexington Depot — • completed 2005; O Restoration and renovation of the Hancock-Clarke House — completed 29 Resto00 ; • ration and renovation of Munroe Tavern —,completed 2011.. • 9. Relevance to community: (Indicate how project is relevant to the current acid/or future needs of Lexington.) Buckman Tavern.on.the historic Lexington - Green is.a significant town asset_ It-is an iconic building in national history toured by thousands of visitors frarn throughout the world each year, including • • many schoolchildren. 1t:is one of the town's three:major historic sites; • . including the Hancock-Clarke House and Munroe Tavern. Buckman Tavern, • along with the other two sites, contains'18th century furnishings and.artifacts . • that help tell the story of the Battle of Lexington. . 10. Supporting documents: (Provide supporting letters, references, studies, maps; and statistics.)Annotated plans for the restoration are attached along with the Buckman Tavern Historic Structuresreport. i i ' I • Buckman Tavern - Restoration and Renovation • „,_ . ,,., „., ,._.•�.,_,,,..�,�,�. .w ...., _. Mhµ .. ...6 _F .__,_.. M Construction Costs i - Description - ; - Amounts Division 0'1 -General Requirements • General Conditions . • Temporary Facilitiesl, . 8,000 • •Site,Maintenance& Protection/Clean! _ _ . • � 7,000E . - . _�.P1--.�_. Su ervision � ; � 14,000' Insurance and Payroll Taxes` • 39,0001 . Overhead & Profitl . 73• ,6001 . . . Division 2 -Site Existing Conditions ' I Demolition • 9,300, miscellaneous removals for construction of i architectural access, removal of 20th century; I • restroom upstairs in tavern[ I Division 03 -Concrete ! i i Concrete , _I • gs for load bearingpartitions for 1 11,000 I concrete footings I •- 1 — - architectural access, pads for HVAC • i . 1 • equipment, raised slab for basement storage', • I roam'L — Division 04-Masonry -t.-- — — • • 26 200' Masan — '._ repointing rubble andgranite slab foundation, A 9 � I 1 . reconstruction of chimney at ell, caps for • I • chimneys at tavern` ' f i . — — 1 — _.L . . .. ..... Division 05- Metals. � i Metals I 4,400! • I - 1 • 1 posts, plates and brackets for structural work; . I -- — I ' Division 06-Woods and Plastics 11 Rough Carpentry I. ._..._.. 28,10D . ._.....-.. lumber, studs, rafters and joists for! •• . • • • architectural access at adjusted floors, lift and - . • • 1 - 'stair cupola, handicapped restroom . .. . . • Finish Carpentry 17,300' • - door and window casings,_baseboards at' . . . • . rehabilitated el/1 : - Architectural Woodwork -- — • 7,600' • I cabinetry at shop and kitchenette; Division 07 -Thermal and Moisture ProtectionE • _. iInsulation i 14,1001 ' • crawls , opened-ened walls per code, attics ! • Roofing & Flashing • ' 1800Q new accessible stair and chair lift cupola, ell • . .. E . � roof; ; Gutters & Downspouts i � 8,900j • - • • repitch for proper drainage, replace split; . p _- - __ -- -- . • downspouts with new�I !. . 4 100 Siding & Exterior Trim 1 -- ---- hew siding to match existing at new accessible; . - stair and chair lift cupola, selected',, replacement at modified openings for access, repairs where required; Division 08 - Openings !._.-.__ _.. . Doors &Windows € T. 39,200 .----.._._.._.. new doors at accessible entry, interior! rehabilitated spaces , restore existing windows, interior storm; 1 windows - , Division 09 - Finishes , Board & Plaster/Restoration Plaster � 22500' wail finish at rehabilitated spaces; I and new partitions within the ell, restore.; . plaster at penetrations made for electrical and mechanical in the historic tavern; J —_ --__._l- 23,100! Flooring new flooring in the ell, stair treads for the l ! I accessible stair, restroom tile flooring, office i . . . I flooring 1 ._...-._ 1 -- - Painting, - - - • — 27,5001- — Exterior - - --sidingtrim, windows and doors; i__._— Painting, Interior J L ---- . • _- 19,500......._..- - siding, trim, windows and doors • — ---- 4 • Division io Specialties � _._-- ' 1,700; . Bath Ac cessor!es '.. __. • - • --_ - . I. grab bars,paper holders, waste receptacles; Division 11 -Equipment -_.- • -1. _-- - Equipment ! - 1,0001. _ _ refrigerator, etc ,_. ' _ Division 14-Conveying Equipment :-.- . .._ _-_ - __--_- -- _.m ! Chair Lift L. • 32 000a .' eight foot rise, 90-degree door configured; . - Chair lift; ! •- � : -- � ` - Division 21 -Fire Suppression — - ... — ! Sprinkler • l ._ . __. 82,500 • dry pipe, concealed head orsidewall mount : j system.i._:._._ Division 22 -Plumbing • . Plumbing 27,5001 • new accessible restroom, kitchenette sink, ; ! ___ __ janitors sink plumbing as required ' . ; Division 23 - Heating,Ventilating and Air Conditioning • _ __--- !: HVAC - _ 81,400 -._ . new hydronic heating and cooling system;duct distribution; condensers, air handlers and controls Division 26-Electrical • • ' . • ; • Electrical ! • • 80,000 j , -_ • —. i new distribution throughout;all new] � tE "receptacles and lighting in rehabilitated elf, , � •• . power to chair lift power to HVAC, improved j j. lighting and receptacles cles in tavern � .�Lightning Protection .. 9,000. .I • terralst high points,groundingrods .---- ' Division 28-Electronic Safety and Security ---- -,.- _-___ ...__ Fire/Security AlarmsE . 33,000] ' new distribution throughout, integration with; ; . new sprinkler system! • ---_ ---..!. • -Earthwork -._._ - — i-__.... - _�— Division 3'I .._ -._-_-_-----_-.... 24,8Q0� Site work _ _.__..; .__.__-. .-. • clearing shrubs, rough grading, trenching I, _— — -- Site Improvements i 13,200E • paving, frn(Sh plantings and seedrng .___—_ Totalotal .-. _. 808,500 l Contingency • ` 40,425; Total Direct Cost848 925! Construction Cost by Work Goal Percentage of Total Cost __ Architectural Access 25% 215,6061 chair lift, accessibility stair and lift cupola,. • restroom, door modifications,. site grading,, ! walkway_ s, etc., __. . .. .. 19/°� Life Safety • �..:, _.._ - -60,9051 sprinkler system, detection systems, lightning,. } • . protection - ` -- • Preservation - - — 27°l°� • 231,5471 restore windows and doors, roof repairs; 1 masonry repairs, paint exterior;paint interior ; k �- a . . • faster repair improve site rarnagel 28°l° 240,86_7� "Infrastructure Reh•abilitation replace H_VAC, electrical distribution, :. __._... _"_ -- etc_' v_ -__-_ _.i•. a plumbing, . • .:..__ . __ :-' 1 QO%i; 868,928 Total Direct Cost P . Professional Services . _ Description.. '. Amount - - _ !I . — . .55,935!, Architecture and Engineering . • • professional services from architects, engineers and.consultants for bidding and] • construction administration j J_ Regulatory Requirements 3,9603 • professional participationih Historic District; ' �! i Commission hearings and Architectural' . .. . j • . Access Board requirements; • Historical Investigation ! . _ - 13,5001 • during construction documentation of revealed; • •. historic fabric, evaluation of integrity to historic! period(1775), integration of findings into; � .Historic Structures:Report Appendix; — mm • .r ._!. _...__... ._.... . Historical reproduction - 7,500! J,- replication of historic items such as walipaperl ! _____ !...--- _..._. Owners project representative 20,00 building professional retained by Owner as advisor and observer of the construction process -_-....._ 3 ODD'_ Expenses printing, postage, travel aggregated for all . tasks above _ —._I.. __ I- 103,8951 Tota{ Soft Cost i Total Project Cost 952 8201 -- _ _._ direct cost plus soft cost; T j L.�- ... __ -- . I i • TOTAL PROJECT BUDGET • - - • - Buckman de ,. iie ..1%, �ii 'E, g fi q • - menders,torrey&spencer,inc. . o ` architecture o p sevalre :`�, $" O ar et_s_ - •'_,,x...r 123 fJoM WaaWn9lodSl. ou5,i1%. • I I,. . - .Boslnn,MA 02114 ....._.' §a4 I [f II_ I.Elosaa,MA477 • 1 _ z �a€� or r`::".L J ._ .1.617.ni.2554 • € Ea<g I U ,wvm.mendersercI Lc1s.co1 "'Lrj'''''"" . . 3,,, !-: • [ ':=g 1 i � rc. .o • � U it . • — ISSUE: • qq • �( 8 o k �Jf pvaasa- cre^... �':-w,,,,,r.. e,r1,,..,. 52.I`V,4M. - ," ..:.u.�.n r;.- '4 x, - F 7 I - :,. REVISIONS: - Ir. > �{{ Data: - 1¢1912012 ain Scale: 1,". • o: o Wi■■■r���t Q Drawn 8y: kulhor �-� - o o r. x I: .Cfiecked.gy. . Checker i z W s i 0 _ ' ,Project Number: Project Number c —_ JC.T� co • I �I Ss-1....,..,.:417i tij iL':`1■ I ����\ • Do not scale Ihe.drewings.Al! �'"' C R!!�1 (j�� \ydimensions shall be confirmed --� 6 p 'prior lo-consWclion Th.conlraclar L."J \ '�I shall.immediaq report any c § 0. discrepancies to the arsFdecl. • z• C r z vv b a ., • •L^ rp 0 - .• Sit'_ • 7 rte/:; •w�u - Q _ . . D a WONo.1 xm O;Q • L_J 0 a _ -.- .3 .-_;: ...- W��-E << p a FIRST FLOOR PLAN Buckman ' Tavern mendarS,torrey&spencer,Inc". ., ' erclvlecture • preservahan s `r, '' . • - . 127Nodh Washington Sr. \1 `4, _ \\ ♦'" Q \, ...:E„ ..�,u� -- -rx•Jz r -'.=..a�.acna ,� --:..n_aa'^'•:._.: .\ .-. .. II..617227.147 - k -r =.xr=c'w+. - '. - _ I.617.227.2554 .mom e .. - .,,. 1 1, \, i ret NrvrNnlendelsamhilecbs corn x w I • U 6. i' V 4 �: u e r , • `'�1 S, i _ . §tom • w i • d 3 a -a"-."rl�' :,n ..s`rte_•. -•. m.,....Kx.. a w ■ ..i.'"'''". - Fs.n�a`. �sL _ y 7 a. w a u t7�o - '+� REVISIONS' - m Ilk • i,, ."rt sc n a „r'sr�wx::x- r;z.-..`"f Y t mss ,...2::i',75,-,•.. .1 .... s.m'4,�, .3t:„ , • .awea i na�i • LLI1J I I • 16!912012 • . L.—. `-^-- •11 �,MI Scale: 1'=1b'-ti:'- m ��i�I _ �ravm 6y: Aulhor [: • �E. �� • Checked BY Checker o EEEEEI' O • Project Number. Project Number U oon - pi • • C $¢ • -• Q po nnI scale the drawings,RII � • �N `b' • di:nenswr.shall be confirmed .� ii':�a prior to conslruc{ion The connector ] llJ Fr shall lmmedi ally report any G discrepancies to the architect. C--, _ rob �b • a II II 'SECOND FLOOR PLAN •• f, m= • co • • • • OPENING FOR CHAIR LIFT&EGRESS STAIR Buckman • • EXISTING CUPOLA Tavern • • REMOVE& — ��\. . • • ,STORE WINDOW . • ••' • • • ' REMOVE EXISTING N. \ . • \`\ _ CUPOLA.STAIR `;, menders,lot spencer,inc. .• —.,�.' ...—._ - -_ �- architecture re•y&preservation • • �� � I:::I UMI r.11 ' F1IiI : • I-O� ./ . . I'r,I'� I � I In r:: • - _ 123 Nodh Washington St. • r 1.617.227.1427 RIM 1,617.227.2E54 • • • • rrr -.— ■rr■.., - .5:.n.rdersxrchBeda.rnm 54•x • • rr IMO rrr mg rrr rrr r:rrr rrrr - . :::� — m r�rn rrrr • . • ■ NM r■ Irr■ • ■■■■ • ::r • . • • - if _ i • --� • � • Is.• NORTH ELEVATION EXISITING �, PARTIAL ROOF PLAN EXISTING - L J 116"=1'-0`1 , �J 1116"= 1'-0"• . 'A EVI510145: - ''. • MATERIALS FOR NEW . . CUPOLA: NEW •EGRESS 'V D/9/2012 NEW'CUPOLA —I bale: • STAIR& • / As indicated BEVELED SIDING. scale: • HANDICAP drawn By: Author EXPOSURE TO'MATCH • •LIFT CUPOLA / checker • EXISTING r - — —I Checked • WOOD TRIM TO MATCH • . • I — tuber• P 1 1 Number. Tb . • ELEVATION IM ON ISTING• I — 1 �._ WOOD.SI TINGLE I r f / • r • fI 1 I • 6o not soak 1ne drawings.All ' i:r E •o I • prior la conskru liodirriprisions ln,The conUatlVor MANSARD • W/EXPOSURE. I rrrI _ —I_ • shall Immadiaiy repo any /'— ,T ,T, "' ' discrepancies kn the architect, ?MATCHING EXISTING. 1111 �: ON TAVERN ::I ___ IW I:1 :: ::: r::r • ' WOOD TDL WINDOWS ' . ll or r rrr •; • W/INTERIOR STORMS • no - it 'H . iir i::I - um ' • rri A rrr m . • �L a . EXTERIOR ELEVATIONS SLOPED WALKWAY I • • . NORTH ELEVA I ION'NEW • • A..2e, 0 CONSTRUCTION GTION OPTION 2 O PA 6TIA�R00F PLAN NEW . 6 • • • Buckman • �_ - • Tavern HiI �iil1 �`,. • REMOVE.F�C1STiNG CUPOLA • • �, menders,Torrey&spencer,Inc. • -._ — — - - -- arc declure p sevatlo �I I— ' l 123 NOM Washington CI. . - �I f_ mai v - - Eoslon.E.4002114 . - • �_ ,SII ,I'--, • f— — — J \ • t.617.227.1477 ' �\ 1.617.227.2654 \ EE iww.meruersarchile�ls.com f MEI. in 1.111 n. • LI! MIMMt III MM . . f -- EAST ELEVATION EXISTING . , mspE: . 118"= 1' 0" . . 1 ' 000 �[�.- NEVV EGRESS - ., REVfai0NS. ^ . -----..]____ STAIR& . - HAgICE CAP • 771[1.1 f ��� .— .__. ._... / IL Drawn By: Author ' Checked By: ' Checlter • •--- .'i�— i m - Project lumber: Project Number I ill i PI - I�_ it L �,it �1 l Do not scale the drawings.All \ •h • dimensions shag be,T wn niran prior to consimction,The contractor • 'shall immediellp'lepnd any Z— discrepancies to the architect, 1.-' • .. �� LMS �f. IMIMM,ry° MMM MMM • --� 1 !�. IL �i I� II • IN ■ IMM i I -- - __ '�MMMI MMM 13 in• • :::�_ M1M - • I,' . --Z- �_ I EXTERIOR ELEVATIONS . I . EAST ELEVATION NEVV CONSTRUCTION i I J !I 0 OPTION a _ • • • • Buckman . . • Tavern: . • . /7" ' ...----.gr '—'4 d • tri menders Ione &s enaer,Inc. • Y P b • archileclure preseralion • , .f I'— • 1.1. 23 Nodh WashngtonSL ,.� . . .. osl"n,MR 02119 1.817.227.1477 • -i.617.7.22.2654 • •"`•'--� r y�� -- �— 'yw�•.mer�arasrchllvcic.can ' • s �:. - - • / • ,•. . ' . 'ii 1 FT--) i • Ilii 1 I r r ill• N�� I �®� 41lirl ■ - �ll • • • i:: I � q P • Ssu E. OSOUTH ELEVATION EXISTING - • . 1/8"= 1'-0" . . . • AEVlslolas: • • • •• . �,�a�rrr�� m r • .Date'• 1E)19I2fl12 • •:------,,m7, ___ __ NEW EGRESS STAIR& ■M ■ HANDICAP LIFT CUPOLA BrawnBy Author • ■■ �� 1' FOR CODE COMPLIANCE G!ecked 6y: Checker rir �iir I I� - - - - Project Number Project Number • MMIi air �iilM •MI ■oE11 j�� I Do not scale ma araHlno:all MUM PIM Mil .R■■■ iii " • .. mnGrmsd r • • MMMT IMO [Rill p e contrac r • Clr Illi■ :III I e ) I _ y report anp to dimensions shat[ For to conslroc65n shall immedia9 Mi In ■n rill Mlii ,�� discrepancies to the afehilect. U!.RH;JfflrU1F r— • '• ■ •MIS �D EXTERIOR ELEVATION2S • • • SOUTH ELEVATION NEW SLOPED HANDICAP ACCESS.PATH&MOVED LANDING•. : A 20 . (� CONSTRUCTION OPTION 2 • FOR CODE COMPLIANCE • 118„= 1,_0" • • . Buckman. • REMOVE EXISTING CUPOLA - • - Tavern • �.\ , , ; �� ��\` \` • rrienders,Torrey&spencer,ins, . — — — —_..- • archilsclure presevalion NI EeEi .... �'—� • rrrr MY .123 North WashinBlon 61. EEE. MO 9oslon,MA 02t,4. • MMMT rrr L 617.227.1477- • • lul .. _ —_ mmnki227.2ss-0 1UN 1!! r." EEC � CECT 110 1k' •I • i :G: MMNMI Errrr II ;�. rl [ , ,rO1L-�I - IIIu�lill� . • IsSVE: • 1 WEST ELEVATION EXISTING . • 1/8"= 1'-0". - _ .. • - - • • SLOPED aevilorr. NEW HANDICAP LIFT&, EGRESS STAIR / HANDICAP • CUPOLA FOR CODE COMPLIANCE 11111.44 . ACCESS PATH. • \ &MOVED. ../ .. LANDING FOR ❑ae orsrzo+z 'Eq CODE Scale: 1I " 4'-u" 11 'W T - Au{hor .. • n. r — — ��iii MI GOMPI-1ANCE Craven 9y: I Checketl By: Checker - I - ?raje1 Number. project Numher • I i u i . II M1R1 q...i- i.11_11 ■.. ' rrrr rllr Do not scale the drawings.An I n EEE rNMI NM; • dimensions shall;.:::n confirmed e �. .r — _ — I _rr MIrM, - --- _ __ _ I • • prior la conslluol'oe contractor 1I "' L ;hall cmmed,allportenyw € '---..--` diccrepancresto arcAile=L im r 1 EEr r EElrfT EMI EE. 'E• anMl E��wlal E �M F I `` EER: �� • AM- EXTERIOR ELEVATIONS • ' SLOPED HANDICAP ACCESS WALKWAY FOR CODE COMPLIANCE - • . • • WEST ELEVATION NEW CONSTRUCTION . - - 2 OPTION.2 — 1!8" 1 Lo"' • Ago�'i,., Town of Lexington - FY 2014-FY 2018 Capital Improvement Projects Project Name: Cary Memorial Building Upgrades Date: 14-Oct-09 Project ID Number: 639 Revision Date: 29-Nov-12 Submitted By: pgoddard Department: Public Facilities Priority 0 • First Year Submission? ❑ Phone #: 781 274 8958 E-mail pgoddard@lexingtonma.gov • • Description of Project: The Ad hoc Cary Memorial Building Program Committee (AhCMBPC) anticipates issuing a final report to the Board of Selectmen in January of 2013.The AhCMBPC has met six times over the last four months,and they anticpate that their final report will request$550,000 in design funds to produce design development and construction documents for a renovation project with a total project cost of$8,537,000.The work of the AhCMBPC was funded with$75,000 in community preservation funds at the 2012 Annual Town Meeting under article 8D. Justification/Benefit: The Cary Memorial Building is a significant and historical building in Lexington.Since it's dedication in 1928,it has hosted a range of community events including Town Meeting,Town Elections,Cary Lecture Series and many performances.An authorization of$60,000 in Community Preservation funds was approved at the 2010 Annual Town Meeting to perform a comprehensive review of the building systems,building and life safety codes,and theatrical and functional capabilities. The Building Evaluation concluded that though the building is well maintained,improvements are recommended in several areas:accessibility, support spaces,structural,electrical,mechanical,plumbing,stage,and acoustical and audio visual improvements. A single project to implement all improvements is estimated at$7.7M.The AhCMBPC had been further reviewing this recommended scope of work,and some elemnst have • been elimianted and other refined to produce the desired benefit.With an additional year of escalation, and schematic design,the projected total cost is anticpated to be $8.5M Impact if not completed: If this project is not completed,the Hall will continue to operate with basic functionality and accessibility,but will not provide the performers and audience the experience for which it was originally designed.Performances will continue to be impacted by lack of lighting and stage characteristics. Meeting rooms will coninue to be underutilized due to poor acoustics and accessibility. Timeframe: Replace. Freq: Design and construction documents FY 2014 with construction following in FY 2015. 50 Years Stakeholders: Community, performing arts Operating Budget Impact: None • Cost Analysis: Funding Source: ❑ Levy U CPA 0 Revolving 0 State Aid O Water 0 Sewer 0 Recreation O Private O Other Capital Funding Request Recurring Cost sas 2014 2015 2016 2017 2018 Totals $0.00 Maintenance Cycle Site Acquisition $0 [ $0 $0 $0 $0 $0 y Design/Engineer it $550,000 ik $182,000 $0 $0 $0 $732000 0 Years Construction $0 $6,972,6.28 $0 , $0 $0 $6 972 628 13#04:010"' Equipment E.. $0 $0 $0 1--$171 $0 $p €rIF I jlR¢€ Contingency $0 $832,372 $On.. $0 $0 $832,372 r 1i€11P: Totals r $550,000 $7,987,000 $0 $0 $0 ,$8,537,000 • .® SPA.' n„t ai a . ...€'Iii OL R,31 € I E/# 1111 tH !•i ;•11111 1'. O i1`.Ii,;?•I{1111,S 1 Basis of Cost Projection: 11/29/2012 2:42:31 PM els,, Town of Lexington - FY 2014-FY 2018 Capital Improvement Projects Project Name: Cary Memorial Buildina Upgradesw Date: 14.Oct-09 Project ID Number: 639_ _ Revision Date: 297Nov-12 Submitted By: pgoddard Department: Public Facilities Priority 0 First Year Submission? ❑ Phone #: 781 274 8958 E-mail pgoddard©lexingtonma.gov Preliminary Project Cost by Mills Whitaker Architects, completed November 29,2012. • • • • 11/29/2012 2:42:32 PM Am Town of Lexington- FY2014-FY2018 Capital Improvement Projects °41" Project Name: Merriam Hill Preservation Project Date: 13-Dec-12 Submitted By: Lexington Historical Commission Department: Community Development First Year Submission? B Phone #: 781-862-0500 x 230 E-mail: tjames©lexingtonma.gov Description of Project The Comprehensive Cultural Resources Survey of Lexington (Inventory), begun in 1975 and now on line (http:1/historicsurvey.lexingtonma.gov/), includes some 1700 properties of architectural and/or historical significance throughout the Town. This record, according to the reference librarians at Cary Library, is accessed almost daily to assist citizens and visitors in researching information about their homes, All entries have been completed by the Lexington Historical Commission and accepted by the Massachusetts Historical Commission on MHC-approved forms. As stated, the Inventory was initiated in 1975 in recognition of the U.S. Bicentennial. Since that time, the Inventory has been updated and expanded a number of times to add properties and correct or delete inappropriate entries. All listed property owners were reminded in 2007 of their properties' inclusion on the Inventory and its effects; at the request of the BOS, any entries since that time have been preceded by prior notice to homeowners and receipt of comments at a public hearing. As comprehensive as the Inventory attempts to be, often properties are not listed due to oversight by the professional architectural historians preparing the survey. Such was the case recently when a 1902 Colonial Revival style property in the Merriam Hill neighborhood was demolished without the prior consideration that listing on the Inventory, and review by the LHC under the Demolition Delay Bylaw, would have provided. [Note that such review could not have prevented the demolition, only delay it for up to one year to give the owners the opportunity to find a preservation alternative.] As a result of this loss and its impact on community character, the Merriam Hill Association approached the LHC to request that their neighborhood be surveyed to determine if other significant properties were at risk. As noted in a Lexington map of tourist attractions, "Meriam [sic] Hill.,.--taking its name from the pre-revolutionary Meriam family, ... is the largest assemblage of late nineteenth century/turn of the twentieth century houses; there are relatively few recent houses, and he neighborhood has great architectural integrity; these are the substantial houses settled by people who worked in Boston and knew each other from clubs or bank affiliations; many had first been introduced to Lexington as summer residents." Merriam Hill continues to contribute to Lexington tourism and real estate appeal through maintaining high standards of neighborhood cohesion and upkeep. The LHC agreed that such a survey would support the Association's ongoing mission and promote a positive public policy toward preservation, setting an example for neighborhoods throughout Lexington. Accordingly, the LHC agreed to make the survey a priority for future action. The Merriam Hill Association board of directors has agreed to contribute $500 of the project cost. The proposed project encompasses the preliminary study of all unlisted homes in the Merriam Hill neighborhood to identify possible houses for further in-depth study based on standards articulated by the MHC. An updated MHC District Data Sheet will be completed, and, if any qualifying houses are identified, up to fifteen of such properties will be designated for research and documentation by a professional architectural historian on MHC forms. After notification to the owners of the buildings and a public hearing, the forms will then be submitted to the MHC and placed on line to be readily accessible as a research tool. The LHC will request that the Merriam Hill Association notify all property owners within its jurisdiction that this project is underway. Justification/Benefit: This project will make important additions to the Town's Inventory, the principal source of information about the neighborhoods, buildings and structures in Lexington, It will enhance the Inventory's presentation of Merriam Hill as an area significant to residents and visitors due to its architectural and historical appeal. It will also prevent the premature loss of architecturally and historically significant buildings in Town, without the prior review by the LHC under the Town's Demolition Delay Bylaw. impact if not completed: Town of Lexington-FY 2014-FY 2018-Capital Improvement Projects Page 1 of 2 Saved Date: December 12,2012 Town of Lexington -- FY 2014-FY 2018 Capital Improvement Projects Inco plete record of architecturally and historically significant properties in Lexington. Secondarily, loss of such properties due to inappropriate demolition without prior hearing and review under Town's Demolition Delay by-law. Replace. Freq: Timeframe: 0 Years The project expected to be completed by the end of 2013. Stakeholders: Lexington citizens, researchers and visitors Operating Budget Impact: none Cost Analysis: (double click on box and select"checked") Funding Source: ❑ Levy Supported ❑ Water❑ Sewer❑ Recreation ® CPA ❑ Private Funding Capital Funding Request: 2014 2015 2016 2017 2018 Totals ❑ Open Space Site Acquisition $0 $0 $0 $0 $0 $0 ❑ Recreation Design Engineer $3,000 $0 $0 $0 $0 $3,000 ® Historic Construction $0 $0 $0 $0 $0 $0 ❑ Housing Equipment $0 $0 $0 $0 $0 $0 Contingency $0 $0 $0 $0 $0 $0 Totals $3,000 $0 $0 $0 $0 $0 E g x g k �� .:,is i $�.. r. - f ., n:. � r... .� ... €.. �.,z§ .x>�� :.3;va.✓.,.. 't +�.P�.�t Oper.Bud.Impact Recurring Cost $0 Maintenance Cycle 0 Years CPA Purposes Basis of Cost Projection: The total project cost of$3,500 is based on the anticipated number of hours required for a professional consultant to preliminarily survey the project area and then complete in-depth inventory forms on up to 15 selected properties. Town of Lexington-FY 2014-FY 2018-Capital Improvement Projects Page 2 of 2 Saved Date: December 12, 2012 feN.,, Town of Lexington - F'Y2014-F'Y2018 Capital Improvement Projects .e-r4 . Project Name: Moon Hill National Register Nomination Project Date: 13-Dec-12 Submitted By: Lexington Historical Commission Department: Community Development First Year Submission? Er Phone #: 781-862-0500 x 230 E-mail: tjames@lexingtonma.gov Description of Project The Moon Hill National Register District Nomination Project is the next step in the Lexington Historical Commission's long term plan to document and record the Mid-Century Modern Movement of domestic architecture in Lexington. This plan was begun in the mid 1970s when several of Lexington's midcentury modern neighborhoods were included in the Comprehensive Cultural Resources Survey of Lexington (Inventory), on line at htto://historicsurvev.lexingtonma.gov/. At the urging of the Massachusetts Historical Commission, however, the LHC was encouraged to bring national attention to Lexington's important role in this architectural movement by conducting further research and documentation. Lexington is exceptional among Boston suburbs in the number and variety of its modern residential subdivisions and the pioneering model that developments such as Six Moon Hill represented in the post-War housing boom. Accordingly, in 2010, using funding provided by CPA and a grant from the MHC,the LHC completed and submitted a nomination form to the MHC to list Lexington's mid-century modern houses on the National Register of Historic Places. This nomination has resulted in the formal listing of these properties by the Keeper of the National Register of Historic Places in Washington, D.C. The National Register of Historic Places is the list of individual buildings, sites, structures, objects and districts deemed important in American history, culture, architecture,archaeology, engineering and culture due to their association with events that have made a significant contribution to the broad patterns of our history or with the lives of persons significant in our past; or that embody distinctive characteristics of a type, period, or method of construction; or that represent the work of a master; or that possess high artistic values.The Mid-Century Modern Houses of Lexington, MA listing is a multiple property submission which establishes a historic context statement that defines the property type—post World War II progressive modern residential suburban houses and housing developments—and then describes criteria for integrity of the buildings in terms of their setting, design, materials,workmanship, feeling and association and registration requirements to enable future nominations to the National Register for individual properties or historic districts that fit the context and requirements. At the time of the MPS submission, a National Register District Nomination for the Peacock Farm Historic Neighborhood was also submitted and accepted. The MHC has determined that the Six Moon Hill neighborhood meets the National Register criteria for listing at the local, state and possibly national levels of significance. The MHC found that the Six Moon Hill neighborhood was a"cohesive grouping of 229 architect- designed houses built between 1947 and 1957...as a planned community of modest, well-designed houses [whose] development • • illustrates the idealistic social ethos that was an important part of one stream of the Modernist movement." These homes have received international recognition as"hallmarks of advanced contemporary design"and their architect/owners are now recognized as "modern masters". • The Six Moon Hill Neighborhood Association met with the LHC and requested that this nomination be given priority attention,and the • LHC agreed. Accordingly, the LHC now requests CPA funding to cover the costs of documenting and submitting the nomination form to the MHC. This will require the services of a professional architectural historian who will complete the necessary research and • • documentation, meet with the neighborhood property owners in at least two public meetings, and work with the MHC to defend the • nomination to the State Board in Massachusetts and the Keeper of the National Register in Washington. The Six Moon Hill Neighborhood Association has agreed to contribute$2,000 to defray the cost of this project. The National Register listing would be a purely honorary distinction,and would only be completed with the consent of a majority of homeowners in the neighborhood. The listing would have no regulatory impact whatsoever on Moon Hill homeowners unless a federal or state project(such as the construction of a road)were planned that could adversely impact the historic resources. Lexington currently has 12 properties individually listed on the National Register, and four other neighborhoods(for complete list and applicable forms, see http://historicsurvev.lexinutonma.gov/lexareas/national historic register.htm). Justification/Benefit: The total project cost of$8,000 ($6,000 of CPA funds, $2,000 contributed by the Neighborhood Association) is based on the 80 • anticipated hours required for a professional consultant to research and complete the federally-mandated National Register District Nomination form, at the going rate of$100 per hour. • • Town of Lexington-FY 2014-FY 2018-Capital Improvement Projects Page 1 of 2 Saved Date: December 12, 2012 Town of Lexington- FY2014-FY2018 Capital Improvement Projects of the recent past—Six Moon Hill, Five Fields and the Peacock Farm enclaves throughout the Town,among others— have enhanced Lexington's diverse architectural heritage for over half a century. Yet many of these resources are at risk of insensitive modification, or within the climate of an intense market for real estate development, demolition. By identifying and widely publishing the significance of the Mid-Century Modern movement, it is hoped that members of the broader community will be more likely to become prideful stewards of their properties,celebrating their homes'importance, protecting, preserving, enhancing, restoring and rehabilitating them, and seeking creative alternatives to their destruction and demolition. The existence of comprehensive recognition for Lexington Mid-Century Modern architecture and neighborhoods will promote a preservation ethic that complements the Town's vision for the quality of its neighborhoods and ensure its diversity of resources. The listing of Six Moon Hill on the National Register of Historic Places, arguably the Town's most significant cluster of modern homes,will preserve the essential character of the Town as envisioned in the CPA. Impact if not completed: Missed opportunity to nationally celebrate and showcase Lexington's contributions to the Mid-Century Modern movement. Incomplete record of architecturally and historically significant properties in Lexington. Potential demolition of resources of national importance. Timeframe: Replace. Freq: 0 Years The initial research for the project is expected to be completed by early 2014; approval by the MHC and the Keeper of the National Register could take up to 18 additional months. Stakeholders: Lexington citizens, researchers and visitors Operating Budget Impact: none Cost Analysis: (double click on box and select"checked") Funding Source: ❑ Levy Supported ❑ Water❑ Sewer❑ Recreation ® CPA ❑ Private Funding Capital Funding Request: 2014 2015 2016 2017 2018 Totals 0 Years Site Acquisition $0 $0 $0 $0 $0 $0 CPA Purposes Design Engineer $6,000 $0 $0 $0 $0 $6,000 Construction $0 $0 $0 $0 $0 $0 ❑ Open Space Equipment $0 $0 $0 $0 $0 $0 111 Recreation Contingency $0 $0 $0 $0 $0 $0 ® Historic • Totals $6,000 $0 $0 $0 $0 1$0 CI Housing • £x& �45 ig. <:•3{g e% e cgSd• S .gn e .. V £I `^.^ESs3Li,. k6€8 £6 } ;sn.J eft Recurring Cost so Maintenance Cycle Town of Lexington-FY 2014-FY 2018-Capital Improvement Projects Page 2 of 2 Saved Date: December 12,2012 ,; : 4 �nTown of Lexington - FY 2014-FY 2018 Capital Improvement Projects Project Name: Muzzey Senior Center Upgrade Phase 3 Date: 14-Sep-09 Project ID Number: 590... Revision Date:4 02-Nov-12 Submitted By: Patrick Goddard/Charlotte Rodge Department: Public Facilities Priority 0 First Year Submission? ❑ Phone#: 781-274-8958 E-mail pgoddard@lexingtonma.gov Description of Project: Phase one of this project was funded at the 2010 Annual Town Meeting to complete a study of the safety,accessibility,and energy efficiency issues at the Senior Center,located in the Muzzey Condominium at 1475 Massachusetts Ave.The study recommended$1,040,444 in improvements.Phase two was funded at the 2012 Annual Town Meeting with an appropriation of$561,518 to implement lighting improvements, install a two stop limited access,limited use (LULA) elevator between the two floors of the Senior Center,and also to construct a new code comlpliant communicatiung stair between the same two floors.These improvements have been put on holding pending the Town's evaluation of an alternate location for the Senior Center. Phase three is being considered for funding in FY 2014,should the Town decide to continue to operate out of the Muzzey Street location..Phase three includes installing a new energy efficient HVAC system,correcting code violations in the current Massachusetts Access Board Standards,and reconfiguring of program space to better meet the needs of the public. Schematic level estimates: 1.Communicating Stair $77,794 2,Infill Area Between Floors $102,257 3.HVAC System Upgrade $247,190 4.Upgrade Lighting $144,939 5.Wheelchair Lift $261,785 6.Correct MAAB Violations $121,479 Total Cost $955,444 The BH+A report also recommends that the following improvements be made to the Muzzey Condominium Building (estimated costs) ,Replace Fire Alarm System $140,000-$175,000 ,Install Emergency Generator $ 50,000-$ 75,000 Justification I Benefit: • This project will eliminate barriers that impact the use of the Senior Center/Human Services Department by persons with disabilities or mobility impairments. The ultimate goal is to provide a safe and welcoming access and space to the people who use the Senior Center and to Muzzey Condo residents. The current Senior Center space does not comply with the regulations of the MAAB. ,The installation of a LULA will eliminate unsafe conditions and provide access to both levels of the Senior Center. ,The HVAC system is inefficient,obsolete and compromising comfort. The air conditioning system is at the end of its life cycle (IBA,2008) . The replacement of these systems will provide comfortable and energy efficient space for Senior Center program participants and staff. This may result in a reduction of energy and maintenance costs. ,Adequate and appropriate lighting is necessary for the safety of users at the Senior Center. Current outdated lighting is not energy efficient and may contribute to higher energy costs. ,The existing stair is not fully compliant with building codes including irregular treads,non-compliant handrails and unprotected low headroom below. Replacement of the staircase would result in a more efficient space plan,achieve MAAB compliance and greatly improve user safety. ,The Heating,Ventilation and Air Conditioning System is inefficient with poor controls and heats and cools 100%outside air,resulting in poor temperature regulation,comfort and energy cost savings. The proposed system will offer economy,more uniform interior temperatures and improved comfort. ,The current system of sharing the Muzzey Condominium elevator to gain access to the lower level of the Muzzey Senior Center results in a long and inconvenient passage for users who must first call the Senior Center to be ,buzzed into the elevator space. Installation of a new Limited Use/Limited Access (LULA) elevator adjacent to a new stairwell will result in full compliance with MAAB regulations for accessibility • and greatly improve safety. ,The MMAB violations detailed in the BH+A report include the addition of a new Fire Alarm Control Panel, Fire Alarm Devices,bathroom improvements,clear floor areas,door widths and door hardware. These improvements will directly improve user comfort,safety and.accessibility. ,Expedited installation of the emergency generator by the Muzzey Condominium Association is strongly recommended for life safety. Impact if not completed: Failure to make the improvements requested will have the following impacts: ,The upstairs and downstairs staff offices are not easily or readily accessible to clients or visitors. ,Poor lighting in public areas is a safety concern,as many elderly residents have vision impairments or low vision. ,The issues with the current HVAC system will mean the continuation of occupant discomfort,continued high costs of heating and cooling and continued high costs to maintain the system. 11/5/2012 10:48:08 AM • Town of Lexington -FY 2014-FY 2018 Capital Improvement Projects 9 Project Name: Muzzey Senior Center Upgrade Phase 3 Date: 14-Sep-09 590 Project ID Number: ..._..__........ Revision Date: 02-Nov-12 Submitted By: Patrick Goddard/Charlotte Rodge Department; Public Facilities Priority 0 First Year Submission? ❑ Phone#: 781-274-8958 E-mail pgoddard@lexingtonma.gov ,Existing program space does not meet the needs for private counseling. Timeframe: Replace. Freci: The improvements will be planned with the Human Services Department to minimize disruption to program and will be 20 Years completed during FY 2014. Stakeholders: Department of Human Services;Department of Public Facilities;COA Board,Human Services Committee, Muzzey Condominium Trustees Operating Budget Impact: 1 . Energy use may increase from larger capacity HVAC,to be determined in design development. A majority of the above phased projects may improve energy cost savings. Cost Analysis: Funding Source: 0 Levy 0 CPA O Revolving 0 State Aid O Water 0 Sewer 0 Recreation Q Private O Other Capital Funding Request Recurring Cost 5sa 2014 2015 2016 2017 2018 Totals $0.00 Site Acquisition $0 i $0 �$0 $0 $0 ®$0 Maintenance Cycle Design/Engineer ' $20,000 I $0 I $0 $0 $0 i $20,000 0 Years Equipment $0 � $0 $0 $0 $460,818 trPAPN 4a a%11 Construction II $460 818 $0 $0 ; �m E 0 1"---'""1-6""1"---$T- � C7�ei�� 0 �.., j t Ila' ll E Contingency $46 000 $0 1 $0 $0 l $0 $46,000 ort`ii 3 jj 1 Totals 1 $526 818 $0 ®. P $0 i $0 $0 $526,818 �,�� x at€ is 4 s � t s � 3 - a -. I0 : i CNcli gilir .4 , . . , . $a I lii iiI?II IIIA E 1'1ill1 111111 f 11111 [1II4 X111 Basis of Cost Projection: The request for funds for construction documents is based on the August 2011 Bergmann Hendrie and Archetype Report"Muzzey Senior Center Life Saftey Improvements."Due to escalating construction costs,the construction estimate has been increase 10%. 11/5/2012 10:48:09 AM i I• • r,„. Town of Lexington -FY 2014-FY 2018 Capitai Improvement Projects 4 Project Name; Visitor Center Date: 13-Oct-11 , Project ID Number. 035F4� Revision Date: 02-Nov-12 Submitted By: Pat Goddard.�w.. ..w.< � Department: Public Facilities Priority 0 First Year Submission? E Phone#: ,—, r_r E-mail pgoddard@lexingtonma.gov� • Description of Project: • . Working in conjunction with the Chamber of Commerce,a redesign and expansion of the Visitors'Center will encourage visitors to spend their time and money•in Lexington,The programmatic needs addressed by this proposal include:education,space for tour groups,self-service kiosk, counter space for assisting visitors,veterans'display with visual connection to exterior memorials,retail space,food vending area,rest rooms, and office space.The building will be made fully handicap accessible and provide community meeting space. Justification/Benefit: • Originally opened in 1970,in anticipation of the nation's bicentennial,the visitor center has served as an information hub to Lexingtonians as well • as millions of guests from around the world since it was built.On an annual basis,this building by far sees more foot traffic than any other town- owned building,with over 100,000 visitors annually, utilizing the restrooms.The last upgrade to the facility was when the restrooms were made . handicap accessible 10 years ago.Since then,it has been used by over 1,000,000 visitors. • • Impact if not completed: • •Today's visitors seek a different kind of service than they did over five decades ago,when the building was built.Lexington has focused on improving its visitors'experience,and so failure to modernize will prevent us from maximizing the economic development opportunities that exist. Additionally,the current state of the rest rooms from such overuse are borderline unsanitary. Timeframe: Replace. Frets: • • Design development,construction documents,and community outreach money in FY2014.Expectation that work would 0 Years begin at the close of the season in the fall calendar 2014,This project will he timed to have minimal impact on the tourist season,as well as to begin after the 300th anniversary events. Stakeholders: Lexington taxpayers,local businesses,international and national visitors Operating Budget Impact: Potential operating impact might be additional utility costs and cleaning services.Current utility costs are about$6,000/year,and with LEED strech energy code requirements it is not expected that this would increase more than 25%. • Cost Analysis: • Funding Source: ® Levy 0 CPA 0 Revolving 0 State Aid 0 Water 0 Sewer 0 Recreation 0 Private ® Other Capital Funding Request Recurring Cost • 83$ 2014 2015 2016 2017 2019 Totals $0.00 ^Site Acquisition $Q i $0 so Maintenance Cycle $0 $0 $o 0 Years Design/Engineer $175,000 $60,000 $Q $0 E $0 x$255000 N Construction $0 1$1,466,250 $0 _ $0 $0 $1,496,250 11t11#040400 Equipment $0 i $0 • $0 $0 $0 $0� �alllhil,11110drl l • Contingency $0 �, .� 1't{irr1'ig ill111 9 cY $346550 $0 • $0 $0 145,65© li!' Totals - $175 000 $1 692 800 :' _ $0 $0 $0 $1 667 800 • tgliati‘ iirelfl q 1110 i i1I11 141;1(„i 11 ilk 1111lEZOIDEI11 1111 11�1� y: . 11 { �d, tat I3, t _ r 4 • • Basis of Cost Projection: . Cost projections from Lexington Visitor Center Programmatic Report,January 20,2012,escalated 15%for FY 2015 construction,The current Visitor's Center is 39A%of the proposed 6,566 square feet Visitor's Center,which is the assumed%CPA eligible. 11/2/2012 12:30:00 PM TOWN OF LEXINGTON COMMUNITY PRESS VAT® COMMITTEE PROJECT APPLICATION SUMMARY FORM Project Title: Greeley Village Entrance Door Project APPLICANT INFORMATION Name of Applicant/Contact Person: Lexington Housing Authority/Stephen Keane Title/Position: Executive Director Group or Committee Affiliation (if any): Lexington Housing Authority Applicant/Contact Person's address, contact phone number, and email: Lexington Housing Authority, One Countryside Village Lexington, MA 02420 781-861-0900 sklha(&,,rcn.com PROJECT INFORMATION Project Site Address: 1 —26 Greeley Village (Shirley and Tewksbury Streets) Project Site Assessors Map/Parcel: 57 Project Site Deed Book/Page: Current Owner: Lexington Housing Authority Brief Project Description: Replace front entrance doors and flooring, install doorbells COSTS Fiscal Year Total Project Cost CPC Funds Requested 2009 2010 2011 2012 2013 $190,734.00 2014 $190,734.00 $190,734.00 2013 $190,734.00 ' 2014 $190,734.00 $190,734.00 TOTAL $190,734.00i. mm Other Funding Sources(anion and soureer � / Date: 10/31/2012 11,Signature of Applicant: �,IC� � apply) pose(please check all t rat a p y) Open Space Historic • Recreation X Housing For Conununit,Preservation Committee Use 0111 Application Received On: Project Presented to CPC on: Reviewed by: Determination: , Please use this page to provide any additional information: The Lexington Housing Authority is requesting$190,734.00 for the replacement of 25 (twenty five) 40 year old front entrance doors and flooring, as well as doorbell installation at our development known Greeley Village. We believe this will preserve energy costs and stop water leaks in hallways therefore preserving this valuable community resource. The project will consist of replacing the front building entrance doors, sidelights, and flooring. Doorbells are also part of the project. The doors are original heavy •• metal construction that are in constant repair and difficult to lock. They have water seepage during heavy rain which has caused floor and sidelight deterioration, Our residents often have a very difficult time opening and closing the doors. Plywood underlayment materials will also be replaced in areas that have deteriorated. The entrance doors will have Y2 lights for visibility as residents enter and exit the building. Currently the doors are solid. This creates a very dangerous situation • when residents enter and exit the buildings especially our vulnerable senior and • disabled population. The entrance door stationary side lights will have thermo pane and tempered glass with an operable window for ventilation in the summer months. The combination of ventilation and thermo pane glass will add natural light into dim hallways during daylight hours to create more visibility and conserve energy Greeley Village is an elderly/young disabled low income public housing apartment complex with 100 apartments first occupied ,n19October . 1nonze and rents are average rent is $303.00 including heat, hot w ater and electc very low. Greeley Village allows retired seniors and disabled persons a perpetual affordable place to live in a town they love. • The LHA pays for the cost of heat and hot water at Greeley Village. We constantly strive to conserve the cost of energy at all of our developments and are proud to report we have managed to reduce our energy costs in fiscal year 2012 by $15,168.17. Our 2011 energy cost was $179,787.63, in 2012 was $164,619.46. We hope you will consider providing Community Preservation funds for this • project so they may be available for our aging and disabled population and continue to be able to provide this resource for our community. We have also applied to D1-ICD (Department of Housing and Community Development) for assistance with this project, see letter included with documents. Sheetl LEXINGTON HOUSING AUTHORITY _ !667-1 Entry Doors Replacement I Prepared by John Giubilo,Staff ArchitectA/ESU _.: Renovations to 25 entries] Scope of Work and Cost Estimate', 1I T � _„, .....T.- Base Bid Work i 10/31/2012 1 ........,_._T__....u,..., ..__._.--_.m ..._____ (estimate based on:Spring 2013 CONSTRUCTION — --.....-- .......-- --" --- Division "It -_.__.... Bas1 Quantity!Unit Cost Subtotal ;Total Division _i Category ;Item �_ .._. __ _ ___........._ , __ _ __,._.__,.-__..._ - -. - _ nta e of Divisions __...._ LS 10%74 __.:.... 1.General Conditions A. General Co __.. __... I 2-7 � ..__��__ _ �.._.. .._:.. $.....57825D-,_��...._ 5.782.50 G. Bond B. ead!&Profit Percentage _ Conditions Percentage -- _._. ntage of Divisions 1A+2-7 LSI . $ 9,714.60 , $ 15,497.10 I. --- -er nta e of Divisions 1A+18+2-7 1 ;LS . 2,50%! 1. $ 3 278.68 j $ 24,558.28 „ ...2 02200 Demo A. SelectiveDemo 1. Remove/dispose existing entry doors and frames25 $85.00 $ .._.I -i .,4 0 5 ..-_ ._- 2 ,- 12 5 .0 0 . 02200 Demo `:8,SelectiveDemo !1. Removeldispose existing side windows-2 per door EA 50 , $60.00 I $ 3,000"00 $ 5,125.00 OZ 2000 Demo. G. Selective Deno. 1. Remove and dispose of existing resilient floating SF 1,075 $1.70 $ 1,182,5Q &.307.50 '� � 06 60 00 CarpentyA. Finish Carpentry .1. New interior wall base and wall trim entry ayerEa.3 25 . $310 $7750 $ , ,.._ 14,057.50 08 50 00 Doorbells A. New doorbells j1. Doorbells-4per ent�wired =to indiv.units Ea 25 i $680 1 $1T,000 $ 1, 08 50 00 Doors ,A.New Fiberglass Doar&operable Sidelight windows EA932.50 25 $2,275.00 c 56,875.€0 $ 87, 09 90 00 Doors B. New Door Closers Hardware Ea. 25 $600 $ 15.000.00 : $ 102,932.50 09 Rough Carpenty A. Paintg&drywall repo 1. Selective wall gwb patch/paint walls@haliwys Ea. 25 1 $250 ; $6,250 $ 109,182.50 011000 Accessoes. 'A.Grabrails. 1. Remove and reinstall existing s s grab rails EA 25 $ 42.50 $ 1, 650 $ 110,245.00 - ^ - 09 9010 i A. Carpeting/subfloor 1. New commercial grade nylon Carpet @ 1st fir-only SF 1,075 $344 $ 3,655.00 $ 111,77 ,00 Il. - 09 90 00 Painting 1 A. Exterior Painting_ :1. New exterior painting and sealants EA 25 , $70.00 $ 1,750.00 $ 115,650,00 32 00 00 Elecrcal _ 1A,Fire Alarm 1. Remove and reinstall fire alram strobe/pull station IEA r 25 i $600.00 : $ 15,000.00 a 128,525 00 h .rb� & � � ' r.1: E�,edu'r(l; � S� �ui1II':�E3It��, 'i o- ',���ul5 4,�'�' �41i ,� rye'<� "� 91a' °7 r T C €' �A I�l '7 r! r�� �1 {y k�rig t Il1V �€�t I,9i° p Ee �,� 1 ' E . ETt'l, ! !�t�� . 'Ka1€, d1 �I � I m .a�� E� „ :S�.9ti�.�, rs!�',,vf.Y,f, „�! I.,li �7? •.� '.¢.li,� ! .x,EI,14l � „4@Y1 . !� I l 1r. Ll� , w �4 'r l�..'l �f;r .3 I , � ��afii,l LaQdg� _ �a., , "1000(1,401,001 ,Eiul+iio0l 1 :��pr l 4. ,!b3.Io ,k.,lf� i! a' n� ;i43�1$ � . l��4 � ,Ir,1rJ,. ,q,1�,I � , rG r' � �,: :r :',Iti„ v: 9 �, a.9,6'06`y7dYr � a;Z+,� ! ��� � ai ,' i LI , 0. .I WI', ! ,�i.1 , 1 1 sl r �!I l ' 4 • I'r6al 0#aI: � � P3 u, !7; :I ! I��414 !'�f ,r: `drn'� IE''c6.odli '� - l0� G1�, eGl.� l �Ii,�l,_ S� . l r :I1. . �1i rb .,lo.,i'i,i' g +, . ,, ir,� �a< .f!''i .1teo ' n". S,AR. bo�aw4� � „,,.. yu,u' ,„6� II,E..«�4iu: EsLL,i'Lu ,�! L>4,, � !�+a..,,,4 ,. ;„ E I,V,., . „ :1ia,,l @aYu, " ,p ., . 1 , „ Y r13,;;,.,: ,,A,�._ d , � .g:ra. : . T ' ONSTRUCTION !TOTAL ._. __. �-.... _...- -- ..... permitting, admin.and contingency L. — $37,65 - - ....- _ �... TOTAL I I $':-:r.t:; 9fl';73328'' f Page 1 TOWN OF LEXINGTON COMMUNITY PRESERVATION COMMITTEE PROJECT APPLICATION SU MAR Y'FORM Project Title: _Set aside for the acquisition of affordable housing APPLICANT INFORMATION Name of Applicant/Contact Person: Bill Kennedy Title/Position: Chair,LexHAB Group or Committee Affiliation (if any): Applicant/Contact Person's address, contact phone number, and email: 135 Wood St., 781-862-2502, kennedy.w@rcn.com PROJECT INFORMATION Purpose (please check all that apply) Project Site Address: Open Space Not determined at this time Historic Recreation Project Site Assessors Map/Parcel: N/AX Housing Project Site Deed Book/Page: N/A Current Owner: N/A Brief Project Description: LexHAB is requesting $450,000 to be set aside as a fund for the purchase of affordable housing unit(s). These funds would not be used for upkeep or depreciation. The Board of Selectmen will approve all use of the funds. LexHAB will follow the same guidelines approved in FY 2013.These guidelines are shown below. As has been the case for the last four years, advertising and selecting renters for CPA funded properties will be in compliance with current state requirements for units to count toward the town's stock of affordable housing units for 40B purposes. Established by a vote of town meeting in 1983, LexHAB was the first local municipal organization in Massachusetts providing rental units to low and moderate income individuals and families. When reviewing applications (except for CPA funded properties), LexHAB considers how urgently housing is needed; that the family size matches the size of the unit; financial need; diversity; and possible Lexington connection. A volunteer seven member board, appointed by the Selectmen, runs LexHAB. CPA funded properties, as stated above,follow a lottery system and procedures required by the Commonwealth's Department of Housing and Community Development. As of October 1st, LexHAB owns 64 homes housing 181 people. Approximately 80% of its households had a previous Lexington Connection when they moved into Lexington Housing. is LexHAB units range from 4-bedroom scattered site homes to one-bedroom condominiums. This housing is provided to persons making up to 80% of the median income for the Boston area as set by the federal government. This figure shifts annually,but the current limit as determined by HUD is $66,600 for a family of four or $46,500 for an individual. There is also an asset limitation of$60,000. LexHAB rents are no more than 30% of the family income as verified by the previous year's income tax returns. LexHAB is not intended to be a permanent housing option for our clients. It is designed to afford the opportunity for renters to get a head start. Renters may renew leases annually for five years as long as they don't exceed income guidelines. However, if a family has children in the Lexington school system,they may stay until their youngest child graduates. We also have some elders as well as those with physical and mental challenges who are with us long term. Rents are below Lexington rental rates for similar housing. COSTS Fiscal Year Total Project Cost CPC Funds Requested Other Funding Sources (amount and source) 2009 1 2010 2011 2012 2013 2014 $450,000 $450,000 TOTAL Signature of Applicant: William P Kennedy Date: Nov 1, 2012 For Community Preservation Committee Use Only: Application Received On: Project Presented to CPC on: Reviewed by: Determination: Guidelines for the Use of CPA Funding by LexHAB The following are guidelines agreed upon by the Community Preservation Committee, LexHAB and the Board of Selectmen for the acquisition of affordable units with Town CPA funds. 1.) All units purchased with CPA funds shall be submitted for inclusion on the Subsidized Housing Inventory (SHI). 2.) Each acquisition shall increase the affordable housing stock. Monies shall be spent only on acquisition or rehabilitation of a unit that results in an addition to the pool of affordable units. 3.) Dwellings to be purchased shall be one or two family (single, duplex or condominium unit). 4.) The size of the units may be up to 1,500 square feet of habitable space. 5.) If LexHAB builds the unit,the size may be 3 bedrooms, expandable to 4. 6.) LexHAB shall try to purchase dwellings on public bus routes, including Lexpress Routes. 7.) Total CPA funds expended for a unit of housing, including legal and professional services, whether built new on purchased land or purchased and renovated, shall not exceed$525,000. 8.) Efforts shall be made to maximize energy efficiency in each unit. 9.) As a general policy, CPA funds shall not be expended for the demolition of any houses listed on the Cultural Resources Inventory. 10.) When LexHAB identifies a housing unit or land for acquisition,it shall submit a proposal to the CPC and the Capital Expenditures Committee for comment prior to submittal to the Board of Selectmen. Approval by the Board of Selectmen is required for any LexHAB purchase of a unit or of land. 11.) Any property or properties acquired by LexHAB for the creation,preservation or support of community housing with total or partial funding from the CPA shall be subject to a permanent deed restriction limiting its use to the stated acquisition purpose. Such deed restrictions shall be in a form approved by the Massachusetts Department of Housing and Community Development and shall be timely recorded at the appropriate Registry of Deeds. 12.) CPA funds appropriated to LexHAB by Town Meeting shall be identified in a specific MUNIS account. Expenditures against the account shall be submitted to the Town Manager, with a copy to the CPC Administrative Assistant. 13.) Funds remaining in the LexHAB account may be carried over from year to year for subsequent acquisitions of affordable housing units. (Approved February 17, 2011, amended February 20, 2013) Town of Lexington - FY 2014-FY 2018 Capital Improvement Projects Project Name: Lincoln Park Field Improvements Date: 14-Aug-12 Project ID Number: 848 Revision Date: 08-Nov-12 Submitted By: Chris Filadoro Department: Recreation Priority 1 First Year Submission? ❑ Phone#: 781-274-8355 E-mail cfiladoro@lexingtonma.gov Description of Project: This is a three phase capital improvement program to address safety and playability at Lincoln Park. The Recreation Committee requests $565,000 in FY2014 to replace the synthetic turf field at Lincoln Park#1.This project has been in the Recreation 5-Year Capital Plan under Park Improvements-Athletic Fields, Project ID#518. The initial cost estimate of$200,000 to replace the synthetic turf was a place holder and based on recent projections,the estimated cost is$565,000. The Public Works Department oversees the maintenance of the school and town athletic facilities.The Town of Lexington fields see excessive use and a timely replacement as critical to provide safe and playable fields for user groups and students. Lincoln Park Field#1 synthetic field will be removed, partially recycled,and replaced with a similar carpet and in-fill to provide for a safer and more uniform surface.The drainage will be inspected and repaired if necessary and the subsurface will be laser graded prior to the carpet installation. It also includes rehabilitation of the walkways around the field and replacement edging. This field is the most heavily used synthetic field and is showing the most wear. In 2003, Lincoln Park was renovated to include the installation of 3 synthetic turf fields with a life expectancy 10 years.These fields are coming to the end of their life expectancy and the 10 year warranty. In the high use areas,the fibers that are used to simulate natural grass are beginning to show wear and tear,starting to fall out of the carpet,or be split&broken giving the appearance of a scouring pad. Synthetic field replacement is needed because carpet fibers begin to fail due to the high use. The underlayment and drainage system can be used for two or three turf replacements, in order to minimize downtime and spread out the cost,we are proposing the work be completed in 3 phases. FY2015-$570,000-Field#2 at Lincoln Park renovation will include the replacement of the synthetic turf and in-fill materials. FY2016-$570,000-Field#3 at Lincoln Park renovation will include the replacement of the synthetic turf and in-fill materials. Justification/Benefit: The park was reconstructed in 2003 and the new playing fields have been a valuable asset to the community. Safety for all participants is a -ajor concern and improving upon the safety of the fields is the major benefit to all users. The Town of Lexington athletic fields are heavily used f the community and the synthetic turf allows for increased use during most weather conditions without damage to the turf. Impact if not completed: The impact of not approving this request is a continuing deterioration of the synthetic fields which may lead to an unsafe playing surface and game cancellations.The fibers have begun to break down due to extensive use as well as the product is reaching the end of its life expectancy. This will impact the Lexington Public School athletic teams and physical education programs,youth leagues, adult leagues, residents. Timeframe: Replace. Fres: Develop specifications after Town Meeting approval and perform renovations beginning Fall 2013 10 Years • Stakeholders: Lexington Residents,Lexington Public Schools,Youth League programs,Adult programs,DPW, Recreation Department Operating Budget Impact: DPW staff hours, equipment and materials costs should be decreased with improved playing conditions. Cost Analysis: Funding Source: ® Levy 0 CPA 0 Revolving 0 State Aid Q Water 0 Sewer Qo Recreation 0 Private 0 Other 11/13/2012 4:05:24 PM -moms Town of Lexington - FY 2014-FY 2018 Capital Improvement Projects ff L..' € Project Name: Lincoln Park Field Improvements Date: 14-Aug-12 Project ID Number: 848 Revision Date: 08-Nov-12 Submitted By: Chris Filadoro Department: Recreation Priority 1 First Year Submission? ❑ Phone#: 781-274-8355 E-mail cfiladoro@lexingtonma.gov Capital Funding Request Recurring Cost 848 2014 2015 2016 2017 2018 Totals $0.00 Site Acquisition $0 $0 $0 $0 I $0 $0 Maintenance Cycle Design/Engineer I $45,000 I $45,000 $45,000 $0 I $0 $135,000 0 Years Construction I $495,000 I $500,000 $500,000 $0 I $0 $1,495,000 Equipment $0 F$0 $0 $0� $D $4 ��� o � .,' � ,® , i Contingency $25,000 I $25,000 $25,000 $0 I $0 $757704 ci w•iitl�a „. Totals $565,000 $570 000 $570,000 $0 ��4 �, $0 $1,745,400 , {ro����` r � n r��d,„ �q''d ° �ilys ._ i�"' 6® ° '+.� �® 6AEi g 80 �.°a.3-'u'S3} {,{';® - �5� $�" B 16.,',146:4,454 .l :{.� f �'"'�' L,-n i�,. , d$a., - - - o�$�. ...w, _ i{ :` tix�ts `3 �,;�. a .n,v. [,.: Basis of Cost Projection: Cost projection is based on an updated proposal from architect.The CPA funding request is for design,engineering,drainage/subsurface work and the path around the field.The synthetic turf and infill is not part of the CPA request, 11/13/2012 4:05:24 PM 07;7N Town of Lexington -FY 2014-FY 2018 Capztal Improvement Projects ,611P4 Project Name: Park and Pla +round Im.rovements Date: 30-Aug-05 Project ID Number: 282 Revision Date: 14-Sep-12 Submitted By: Chris Filadoro Department: Recreation Priority 2 2 781-274-8355 E-mail cfiladoro lexin tonma. ov First Year Submission? Phone#: @ 9 g Description of Project: This is a multi-year capital improvement program for parks and playgrounds. The Recreation Committee requests$147,500 in FY2014 to rehabilitate the rubber playground safety surface ($70,000) at Lincoln Park located on Lincoln Street and to purchase and install equipment for the Skate Park ($77,500) located at the Center Playfields on Worthen Road. The cost estimate for the playground surface increased since East years capital process due to the scope of the project expanding.The initial estimate was for limited work on the wear areas on the playground,but the current request is to strip the entire top layer of surfacing and install a new 112"rubber safety surface for the playground. The Skate Park request is to purchase and install a mini half pipe and a launch box with 2" ledge replacing existing equipment that is becoming unsafe due to extensive use. The ramp surface is deteriorating and can not be replaced. Proposed future projects: FY2015-$65,000 to update and replace the play equipment at Garfield Park which is located on Garfield Street FY2016-$65,000 to update and replace the playground equipment at Marvin Park located on Morris Street. FY2017-$65,000 to update and replace the playground equipment at Sutherland Park which is located on Sutherland Road. FY2018-$65,000 to update and replace the playground equipment at Rindge Park which is located on Rindge Street. ® I The proposed projects will renovate and rehabilitate existing safety surfacing and deteriorating equipment so that all sites will be in compliance with Consumer Product Safety Commission (CPSC) ,American Society for Testing and Materials (ASTM) and the Americans with Disabilities Act (ADA) standards and guidelines. Justification/Benefit: The rubber safety surface at Lincoln Park is breaking down due to heavy use and constant exposure to the sun.The continuing deterioration will :,gad to potential safety hazards for falls to an inadequate safety surface. The rubber surface was installed in 2003 and has reached its useful life. The playground is used throughout the year by many families in Town. Playgrounds need to comply with CPSC,ASTM and ADA standards. The skatepark equipment is wearing out due to heavy use. This equipment is approximately 10 years old and has reached its useful life.The new equipment will have a 15 year warranty. Impact if not completed: The current equipment and surfacing do not comply with CPSC,ASTM or ADA standards.-As the equipment continues to age and deteriorate, more frequent inspections,repairs and equipment removal will be needed to ensure that the users are safe. This is neither cost effective nor efficient. Timeframe: Replace. Freq: Develop specifications after Town Meeting approval and perform renovations beginning fall 2013 15 Years Stakeholders: Residents,Non-residents,DPW, Board of Health,Recreation,teenagers and families. Operating Budget Impact: Equipment will have to be repaired and replaced with more frequency which will impact the operating budget. Cost Analysis: Funding Source: 0 Levy 0 CPA 0 Revolving 0 State Aid 0 Water 0 Sewer 0 Recreation 0 Private 0 Other 10/22/2012 1:05:08 PM Town of Lexington --FY 2014-FY 2018 Capital Improvement Projects Park and Playground Improvements Date: 30-Aug-05 w. Project Name: Y@ p — z Project ID Number: 282 Revision Date: 14-Sep-12 Submitted By: Chris Filadoro Department: Recreation Priority 2 First Year Submission? ❑ Phone#: 781-274-8355 E-mail cfiladoro@lexingtonma.gov Capital Funding Request Recurring Cost 2822014 2015 2016 2017 2018 Totals $0.00 Site Acquisition $6 $0 $0 $0 $0 r $0 Maintenance Cycle -..,Y._ Design/Engineer $0 $0 - $0 $0 $0 : $0 1 Years Construction $87,885 $20,000 $20,000 $20 000 i $20 000 j $167 885 CPA Pur ose Equipment $55,615 $42,000 I $42 000 $42,000 $42,000 5223,615Q Open ce Spa Contingency $4,000 j $3,000 I $3,000 $3,000 $3,000 $16000 Recreation Totals x$147,500 I $65,000 $65,000 $65,000 $65,000 ' $407,500 Q Histone CPA:Amt.Req.. ;$147,500 $65,000 $65 000 .- '..'17$65",P00 '1.-i:,,$ 5;000.,,'; 0 Housing Basis of Cost Prosection: The cost projections are based on similar renovation projects and from estimates by Landscape Structures.3%contingency added 10/22/2012 1:05:09 PM Town of Lexington -FY 2014-FY 2018 Capital Improvement Projects 1 Project Name: Park Improvements-Athletic Fields Date: 15-Sep-06 Project ID Number: 518 Revision Date: 03-Oct-12 Submitted By: Chris Filadoro Department: Recreation Priority 3 First Year Submission? ❑ Phone#: 781-274-8355 E-mail cfiladoro{u7lexingtonma.gov Description of Project: This is an ongoing multi-year capital program to address safety and playability concerns and to provide adequate&safe field conditions for neighborhood families,recreation,and school programs.The FY2014 budget request is for$65,000 to renovate the baseball field at Sutherland Park. The Public Works Department oversees the maintenance of the school and town athletic facilities. The Town of Lexington athletic fields see excessive use and timely renovations and replacement are critical to provide safe and playable fields for all user groups. Sutherland Park will receive a new backstop,player benches and trash receptacles. The infield of the baseball field will be reconstructed adding proper drainage and • providing for a safer play surface. The Lincoln Park synthetic field turf replacement program has been part of this capital request (project ID#518) for the past 5 years and Phase I is scheduled for FY2014. For transparency,a decision was made to separate the synthetic turf replacement from the natural grass improvement program. The Park Improvement-Synthetic Turf Replacement Project is now under project ID#848. The initial cost estimate was $200,000 to replace the synthetic turf and that dollar amount was removed from Project ID#518 in FY14,FY15 and FY16. Proposed future renovations will include turf,drainage,irrigation (where applicable) ,and site amenities (benches,backstops,etc.) FY2015- $100,000-Clarke School Soccer field renovation will include turf,drainage,irrigation (where applicable) ,and site amenities (benches,etc.) FY2016-$110,000-Adams Soccer field renovation will include turf,drainage,irrigation (where applicable) ,and site amenities. FY2017-$200,000 New in-ground irrigation systems at the Hastings,Bowman,Franklin and the Lincoln Softball field. FY2018-$210,000-Harrington Baseball and Softball Fields and Computerized Irrigation Controls for all in-ground systems. • Justification/Benefit: Safety for all participants is the major concern and improving upon the safety of the fields is the major benefit to all users. The Town of Lexington athletic fields are constantly used by recreation,school,youth,and adult groups. They are in need of major repairs that cannot be completed within the operating budget. There are safety issues with faulty backstops,uneven turf,uneven infield areas,and drainage. The 'benefit would be to renovate the fields to a condition where they will be safe,playable,and more easily maintained. Impact if not completed: The impact of not approving this request is a continuing deterioration of the fields which may lead to injuries and cancellation of games. This will impact the School teams,youth leagues,adult leagues,and Recreation programs and affect the quality of life in Lexington. Timeframes Replace. Free: Develop specifications after Town Meeting approval and perform renovations beginning July 2013. 10 Years Stakeholders: Residents,non-residents,School programs,Youth League programs,Adult programs,DPW,Recreation Department Operating Budget Impact: DPW and Recreation staff hours,equipment and materials costs should decrease with improved field conditions that will require routine maintenance and not emergency repairs. Cost Analysis: Funding Source: ❑ Levy 0 CPA ❑ Revolving 0 State Aid ❑ Water 0 Sewer 0 Recreation ❑ Private 0 Other • 10/22/2012 1:05:09 PM _ ' ,, Town of Lexington -FY 2014-FY 2018 Capital Improvement Projects ii 4," 'd Project Name: Park Improvements-Athletic Fields Date: 15-Sep-OS Project ID Number: 518 Revision Date: 03-Oct-12 Submitted By; Chris Filadoro Department: Recreation Priority 3 First Year Submission? ❑ Phone#: 781-274-8355 E-mail cfiladoro@lexingtonma.gov Capital Funding Request 1` Recurring Cost sis 2014 2015 2016 2017 2018 Totals $0.00 Site Acquisition $0 I $0 $0 $0 $0 $0 Maintenance Cycle Design/Engineer $0 $10,000 $10,000 r $10,000 ° $10,004 $40 000 - 1 Years Construction $48,006 r $85,060 $95,000 I $185,000 3 $140,000 $553,000CPA Purpose Equipment $15 000 i $3,000 $3,000 $3-,0061- $5$,000 $79,000 ❑ Open Space .: Contingency $2,000 j $2,000 4 $2,000 $2,D00 $5,000 $13,000 ,Q Recre tion I i p Totals ,, $65,000 $100,000 110 $ ,000 1o,o �zoo $210 o ,aoa I $685,000O Historjc ! E CPA Amt.RReg `'$65,000 $:1.99 000 110}000 $200,000.,. ,i:,$ 19,990,1;`, ,� Housing 3 , : I Basis of Cost Projection: Cost projections are based on similar past projects and information from vendors and architects. 10/22/2012 1:05:09 PM