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1998-Annual Report
1998 Annual Report Town of Lexington Massachusetts 1998 Revenue/Expense Overview ...........2 Town Government, pp. 3 -20 Human Services Comrittee ..............56 Board of Selectmen ......................3 Fair Housing/Human Relations Committee ..56 Long Range Planning Committee ...........4 Cary Lecture Series .....................62 Initiating Committee ......................5 Celebrations Committee ..................63 Town Manager ..........................6 .............57 Town Election ..........................10 Battle Green Guides .....................64 Special Town Election ...................10 Cable Advisory Committee ...............65 Town Meeting Members .................11 Last Nite Lexington 1999 .................65 TMMA .. .............................13 Moderator .............................14 Town Meetings .........................14 Town Clerk/Board of Registrars ...........18 State Elections ..........................19 Personnel Advisory Board ................20 Town Report Committee .................20 Public Safety, pp. 20 -25 Police Department ......................20 Police Manual Committee ................22 Fire Department ........................23 Board of Health ........................24 Traffic Safety Advisory Committee .........25 Public Facilities, pp. 26 -34 Department of Public Works ..............26 Lighting Options Committee ..............28 SWAT (Solid Waste Action Team) ..........30 Permanent Building Committee ............34 Education, pp. 35-40 School Committee ......................35 Superintendent of Schools ................36 School Expenditures by Line Item ..........37 LPS Summary of Outside Funding .........39 Townwide Technology Steering Committee .39 Lexington Scholarship & Education Fund ...39 Minuteman Regional High School .........40 Land Use, pp. 40 -54 Planning Board .........................40 Board of Appeals .......................42 Design Advisory Committee ..............46 Historic Districts Commission .............47 Lexington Historical Commission ..........47 Building Division, Inspectional Services .....48 Lexington Center Committee ..............49 Hanscom Area Town Committee (HATS) ...49 Hanscom Field Advisory Commission ......49 Metropolitan State Task Force ......'.......51 Bicycle Advisory Committee ..............51 Conservation Commission ................52 Hennessy Field Ad Hoc Committee ........52 Metropolitan Area Planning Council ........52 LexHAB . .............................54 Lexington Housing Authority .............54 Social Services, pp. 55 -57 Council on Aging .......................55 Human Services Comrittee ..............56 Appropriation Committee ................66 Fair Housing/Human Relations Committee ..56 Veterans' Services .......................57 Cary Lecture Series .....................62 Social Services .........................57 Celebrations Committee ..................63 Lexington Youth Commission .............57 Culture and Leisure, pp. 57 -65 Cary Memorial Library ..................57 Friends of Cary Memorial Library ..........59 Recreation Department ...................61 Appropriation Committee ................66 Lexington Council for the Arts ............62 Capital Expenditures Committee ...........67 Cary Lecture Series .....................62 Comptroller ............................68 Celebrations Committee ..................63 Financial Data ..........................68 Commission 2000 .......................64 Revenue Officer ........................77 Battle Green Guides .....................64 Board of Assessors ......................77 Cable Advisory Committee ...............65 Lexington Retirement Board ..............79 Last Nite Lexington 1999 .................65 Finances, pp. 66 -79 Appropriation Committee ................66 Capital Expenditures Committee ...........67 Comptroller ............................68 Financial Data ..........................68 Revenue Officer ........................77 Board of Assessors ......................77 Lexington Retirement Board ..............79 Legal and Trusts, pp. 79 -87 Trustees of Public Trusts .................79 Town Counsel ..........................86 Lexington Factual Summary ..............88 1998 Annual Report Town of Lexington, Massachusetts Chairperson Kerry Brandin Editorial Staff Bob Morrison Zelda Sokal Rajini Srikanth Audrea Simpson John Ayvazian Charts Bob Halfman Photography David S. Tabeling Shana Alexander Layout/Design Jeanette Webb Desktop Grafik Services Lexington Special thanks to Linda Vine, Michael DiPietro and Vic Rivera and to all town staff and committee mem- bers whose cooperation was critical to the success of this publication. Narratives summarize activities of the 1998 calendar year. Unless other- wise noted, financial data reports the total dollars expended in the fiscal year (FY) which began July 1 and ended June 30 of the year designated in the abbreviation. ON THE COVER: Detail of a Lexington Minute Man uni- form in celebration of the 225th anniversary of the formation of the Company on December 13, 1773. The eighth oldest military organization in the Western Hemisphere, the Lexington Minute Men Company has had the longest contin- uous existence of any Minute Men contingent. They appear annually in Lexington's Patriots Day re- enactment and have marched in the inaugural parades of Presidents Eisenhower, Kennedy, Carter and Clinton. Photos by David S. Tabeling. 1998 Annual Report, Town of Lexington, Page 1 1998 Revenue Sources Total Revenue Sources $85,443,85 Residential Real Estate $44,328,228 1998 Operating Expenses Total Operating Expenses $82,605,564 Education Public Schools $43,158,059 $43,890,247 Minuteman Regional HS $ 732,188 Page 2, 1998 Annual Report, Town of Lexington Community DPW $ 7,137,163 Services Lexpress $ 226,902 $7,364,515 Public Safety Police $ 3,892,700 $7,258,338 Fire $ 3,365,638 Commercial Real Estate $ 8,806,358 Culture Library $ 1,276,713 $1,276,713 Industrial Real Estate $ 2,187,406 Community Planning Board $ 148,620 Personal Property $ 1,618,644 Development Inspectional Serv. $ 542,688 $691,308 Social Services Council on Aging $ 314,160 Local Receipts $ 6,764,880 $ 441,027 Human Services $ 126,867 General Town Counsel $ 235,150 State $ 6,893,538 Government Town Committees $ 23,240 $2,987,509 Town Clerk $ 205,294 Selectmen $ 125,698 Available Funds $ 845,494 Town Manager $ 293,835 Available Surplus $ 1,233,000 Town Report $ 5,084 Finance $ 1,130,943 Water Enterprise Funds $ 4,912,158 State /County Assess. $ 968,265 Sewer Enterprise Funds $ 6,611,526 Shared Organizational $ 189,460 Expenses Employee Pens. $ 3,274,906 $8,112,594 General Insurance $ 632,811 Recreation $ 1,242,618 Debt Service Principal $ 2,191,000 Exempt Debt $ 1,100,500 Interest $ 723,917 Enterprise Water $ 3,474,590 $10,583,313 Sewer $ 6,238,300 Recreation $ 870,423 Page 2, 1998 Annual Report, Town of Lexington Board of Selectmen 4.+'.1 m, as9;m u },, §_`G�..m '- .s.�.r.�_. , +;F',. ,�,�,. aE`.:,. , �. , .. �:r . y,� .,,ihsF". a.ni'��#�wb�- ELECTED by the voters at large: Dan Busa, Elizabeth B. Eddison, Chair Peter Enrich, Dan Fenn, Jr. and Jeanne Krieger. During 1998, the Board of Selectmen has achieved significant results in addressing a number of our top priorities: the school capital project, long - range planning for the Town's future needs, development issues, responsible Expenditures Payroll Expenses FY98 FY97 $ 52,176 $ 51,273 $ 71,602 $ 67,995 budgeting, and employee relations. At the same time, major chal- lenges, involving both the Town's physical environment and its fis- cal health, remain actively on the agenda. Capital Needs The Town's resounding approval, in December, of the $53.9 mil- lion proposal for renovation and expansion of the Town's three secondary schools marked a successful transition from the years of planning to the years of implementation of this vital project. This success is largely due to the constructive and collaborative efforts of the School Committee and school staff, the Permanent Building Committee, the financial committees, and the ad hoc group that was formed by Selectmen Dan Busa and Leo McSweeney in the wake of the defeat of last year's larger, four - school proposal. These groups worked closely together through- out the first half of the year to identify responsible ways to reduce the scale of the project while still addressing the opera- tional needs of the schools and preserving our access to state reimbursement of 59 percent of the project costs. The result of this process was a pared -down proposal for the high school, and a methodology that the school department applied to produce similarly scaled -down recommendations for Clarke and Diamond Middle Schools. The Selectmen, working with the financial committees and Town staff, were then able to devise a financing strategy for the project that sharply diminished the annual tax cost to residents, reducing the projected peak -year cost from $101 to $54 per $100,000 of home valuation. We are proud that this arduous process produced a proposal that earned the unanimous support of the Town's major boards, the overwhelming approval of the November Special Town Meeting, and the endorsement of two - thirds of the Town's vot- ers in the debt exclusion vote. This process is vivid evidence of what can be achieved when our diverse constituencies work together to achieve consensus about our shared goals of main- taining excellent schools at an affordable price. The achievement of consensus over a secondary school project, however, leaves many major challenges ahead. The Permanent Building Committee must now proceed with the implementation of this massive project, working closely with the school depart- ment to ensure maximum quality and minimum disruption. At the same time, the Town is faced with a daunting array of other pressing capital needs. Significant progress has already been made in connection with several of these needs. The renovations of Cary Memorial Library are nearly fully designed, and, although several hurdles have delayed the beginning of the work, we are moving forward steadi- ly toward the start of construction. The state legislature is expect- ed early in 1999 to re- authorize the state's funding for library pro- jects, which was vetoed by the Governor last year. Meanwhile, the library trustees and the Permanent Building Committee have been working to clear away the remaining legal obstacles facing the pro- ject. The trustees have also initiated the fundraising efforts which are necessary to generate the library's contribution toward the pro- ject financing and have already announced several sizable gifts. The Town's roads are another major impending capital concern. Due to fiscal constraints, we have fallen far behind our scheduled 20 -year cycle of resurfacing, and now need expensive recon- struction of a significant portion of the Town's roadways. To clar- ify the needs and to optimize the use of available funds, the Town this year has introduced a computerized system to track the con- ditions of all municipal streets and to identify the costs and bene- fits of alternative strategies for repairing and repaving them. With the assistance of this vastly improved data and analytic capacity, we must now begin to frame a strategy for maintaining and restor- ing our roadways, although the tens of millions of dollars that will be required for this effort clearly preclude any quick fix. Funds appropriated by this year's Town Meeting have also allowed us to begin the planning process for two other major projects - final capping of the Town's former landfill on Hartwell Avenue, and the restoration or replacement of the DPW barn on Bedford Street. Each of these projects, as well as the need for expanded space for the Senior Center, represent addi- tional major capital projects that must be addressed in the next few years. And, at the same time, the School Committee will soon be starting to review the needs of the six elementary schools and will, in all likelihood, be proposing comprehensive capital projects for those buildings. Taken together, these capi- tal issues represent perhaps the largest planning challenge for the Selectmen and the Town in the near future. Long Range Planning The Town's capital needs are but one of the many issues that can only be intelligently considered over a multi -year planning hori- zon. In order to foster long -range thinking and to seek consen- sus concerning the values, opportunities, demands, and con- straints that must guide such thinking, the Selectmen have initi- ated an inclusive, community -wide process of long -range goal - setting, to be known as "Lexington: 20/20 Vision." This process, which will seek to envision Lexington's direction over the next 20 years, will build upon the community conversa- tions held several years ago to identify Lexington's core values and upon the efforts of the Selectmen's Long -Range Planning continued on next page 1998 Annual Report, Town of Lexington, Page 3 v b D 0 0 Long Range Planning Committee Left to right: Judy Leader, Kristin O'Sullivan, Alan Lazarus, Fernando Quezada, Phil Jackson, Dan Fenn, Jr. ROLE: To lead the effort to clarify the options which the Town faces in the long -term future and to examine carefully the impli- cations of each option. APPOINTED by the Selectmen: Chair Fernando Quezada, Phil Jackson, Peter Kreisky, Alan Lazarus, Judy Leader, Eric Michelson, Kristin O'Sullivan, Geza Szonyi, Selectman liaison Dan Fenn. In June 1998, the committee offered a formal vote of thanks to outgoing member Eric Michelson for his long -time ded- ication to the work of LRPC. HIGHLIGHTS: • Conducted full committee sessions with individual members of the Board of Selectmen on key long -range planning issues affecting Lexington and future opportunities including revenue enhancing measures. • Provided comments and feedback on budget projection information provided for review by the Appropriation Committee. • Studied ways to incorporate findings from organized discus- sions conducted with Lexington community groups in 1998, as well as the previous year. • Reviewed the defense and regional economy report, which resulted from the forum on this subject in which LRPC repre- sentatives participated the previous year. • Presented oral and written updates to a formal meeting of the Board of Selectmen on the occasion of that Board's considera- tion of a new strategic goal- setting process. • Held full- committee sessions with presentations from speakers rep- resenting the experiences of other towns in Massachusetts relevant to Lexington's long -range planning concerns. • Conducted individual interviews with selected resource people based on the scenario planning guide developed by LRPC member Peter Kreisky. Persons interviewed were asked to apply their knowledge and expertise to identify events that are likely to have a significant impact on Lexington and its core values. They were also asked to identify the most significant threats and opportuni- ties, likely scenarios, likelihood and the approximate timeframe of the occurrence of these scenarios, and their anticipated impact. Page 4, 1998 Annual Report, Town of Lexington Board of Selectmen continued from previous page Committee in clarifying the financial challenges to be faced over the next 5 years. The goals of the process will be to identify the key issues and opportunities facing the Town in the coming decades, to sketch potential strategies for addressing them, and to seek out consensus about paths to be followed. To be successful, this undertaking should involve a broad cross - section of Lexington's citizenry, and reach out beyond those voices that are most often heard. To start the process, the Selectmen, in collaboration with the School Committee and Planning Board, established an Initiating Committee, whose task is to design a long -range planning process appropriate for Lexington and to assem- ble a broad and representative group of citizens to start the process early in 1999. The committee has been meeting frequently and making impressive progress. The Town continues to confront several major land -use issues, many of which have regional implications. The Board is actively involved, working with neighboring communities and other constituencies, in ensuring that the Town's inter- ests are respected in the evolution of these issues. In addi- tion, to improve our capacity for addressing the needs of our business community and enhancing opportunities for appro- priate economic growth, the new position of economic development officer has been added to the Town's staff. Potential expansion of airport operations or development of other intensive land uses at Hanscom Field continue to be major concerns for Lexington and the other Hanscom towns. Thanks to the strenuous efforts of our representa- tives to the HATS Committee, led by Dan Fenn, this year has seen progress toward the development of an agreement with Massport setting limits to the use of Hanscom for pur- poses other than general aviation. Other key issues have been changes in key environmental regulations governing the thresholds for review of changes at the airport and con- tinuing work on a four -town planning study of land use in the region surrounding the airport. Work on all these efforts will continue into the coming year. Plans for appropriate development at the former site of Metropolitan State Hospital are also of concern for Lexington, as well as for Waltham and Belmont. Guided by the leadership of Jeanne Krieger, a multi -town task force has been working closely with State Representatives on acceptable parameters for the reuse of this massive piece of Lexington real estate. The input of the task force has been a major factor in the framing of a request for pro- posals which will soon be issued to potential developers, and the task force will continue to represent the Town's interests in reviewing proposals and in spelling -out the details of the ultimate reuse plan for the site. Another major development issue with significant impli- cations for Lexington is the Minuteman Regional High School's proposal to introduce commercial activities, such as a hotel or continuing -care facility, on the Lincoln por- Boar[ of Selectmen continued from previous page tion of the school's site on the Lexington - Lincoln boundary. When plans for such a development first surfaced early this year, the Board took the initiative of organizing a task force, repre- senting Lincoln, Lexington, and Minuteman National Historical Park, to coordinate the gathering of information and the formu- lation of responses to these proposals. Under the leadership of Betty Eddison, this group has become an active guardian of the communities' interests and has closely monitored the school's changing plans for possible development, plans which will apparently be subject to approvals by both affected Towns. While closely monitoring all of these development issues, the Board felt it was important also to take a more pro- active stance in supporting and encouraging desirable and appropriate busi- ness activity in the Town. Such activity is important both to the Town's and region's economic vitality and also to Lexington's ability to moderate tax burdens on residential property owners. Following one of the key recommendations of our Business Advisory Committee, the Board created the new position of eco- nomic development officer, and hired Joseph Marino, the Town's deputy planning director, for the position. He has devel- oped an ambitious work plan, which will allow us to better sup- port both existing and potential Lexington businesses within the framework of our zoning laws and other regulatory standards. Responsible Budgeting Framing of the Town's annual operating budget remains one of the Board's most challenging and time - consuming tasks. This year, several important methodological changes have been implemented which we hope will continue the evolution to a more collegial and accessible budget process. First, as part of the ongoing effort to strengthen the budgetary collaboration among the Selectmen, School Committee, Appropriation Committee, and Capital Expenditures Committee, the development of next year's budget was begun by convening a joint meeting of the four bodies, to jointly review and agree upon the preliminary revenue estimates that would frame the context for the budget. This session not only provided an oppor- tunity to pool and share information and perspectives concerning the multiple factors that constitute the revenue forecasts, but also succeeded in building a consensus revenue estimate that has informed the ensuing framing of the budget. It is hoped that this process will strengthen the working relations among the boards and committees and provide a model for further steps to make the rest of the budget process more collaborative. In addition, an expanded opportunity for the Board and the Town's professional staff has been introduced into the budget planning process to identify and examine a limited number of innovative approaches to service delivery and municipal operations. Most of the budget process is necessarily focused on maintenance of exist- ing services and incremental adjustments to respond to changing needs. This year, the Board decided to devote some additional effort to a small set of "outside the box" ideas which could gener- ate creative approaches and new strategies, such as the creation of a special retail services district for Lexington Center and the r Initiating Committee ROLE: To lay the foundation for the community -based strategic goal- setting process "Lexington 20/20 Vision," a "visioning" project designed to engage a broad and rep- resentative range of individuals and community groups in a town -wide effort to articulate strategic goals for Lexington and ways to achieve them. Activities involve putting in place the necessary logistical and managerial guidelines and process design for this effort - formation of a steering committee, arrangements for the selection of a stakeholders group, and initial identification of key issue areas for the stakeholder subcommittees. APPOINTED by the Board of Selectmen in consultation with the School Committee and the Planning Board: Chuck Benson, Helen Cohen, Clark Cowen, Robin DiGiamarino, Peter Enrich, Alan Lazarus, Peter Lee, Fred Merrill, Peggy Perry, Marjorie Platt, Fernando Quezada, and Rick White. Staff members: Michael Baker and Beth Anne Sobieszczyck. HIGHLIGHTS: • Established task outlines and working sub - committees. • Developed initial design of structure and process of goal- setting effort. • Developed instruments for identifying and recruiting community participants. • Articulated criteria for ensuring diverse community representation in strategic goal- setting effort. • Reviewed resources available and resources needed. • Reviewed experiences of other towns in strategic goal- setting projects. regionalization of selected services. While few of these innova- tions are likely to affect the upcoming budget for FY2000, start- ing to explore them now will expand the range of options to be considered in constructing budgets in coming years. The Board has also continued an important dialogue with the School Committee, the financial committees, and other key players in the budget process about refining the budget schedule and process to allow for better coordination and clearer communication among the various participants. These discussions have reflected a high level of cooperation and shared interests among the various constituencies, and we are hopeful that, over the coming year, we will see further changes that will strengthen our ability to make difficult budgetary choices in a reflective, creative, and non - adversarial manner. Employee Relations The Town's employees are our most important asset - the key to the quality of services on which we pride ourselves. Maintaining strong and positive relations with our employees is vital to con- tinued success and has been a central priority for the Board this continued on next page 1998 Annual deport, Town of Lexington, Page ,5 0 0 0 a Board of Selectmen continued from previous page year. One result has been the completion of a comprehensive review of our compensation strategies, undertaken collabora- tively with the School Committee and with representatives of all the Town's and school's employee groups, both those in unions and those who are not. This compensation task force took important strides in clarifying standards for assessing our com- pensation levels, in identifying those elements of the Town's workforce in need of compensation adjustments, and in building a shared understanding about the appropriate goals for the Town's long -range compensation strategies. Building on the work of the compensation task force, the Board has been able to provide the funding to address some of the most sig- nificant inequities that were identified. In addition, we have been able to break out of the long - standing pattern of 1 -year contracts with the municipal employee unions, arriving at wage agreements with each of the collective bargaining units that extend 3 years into the future. This change places our employee relations on a more sta- ble and secure foundation, at the same time that it removes a sig- nificant source of uncertainty from our budgetary process. Departures Finally, this has been a time of significant transitions on the Board itself. The year was marked by the departure from the Board of Leo McSweeney after 12 years of service, including 3 as chair. His indefatigable pursuit of the Town's best interests and his warm - hearted commitment to the col- legial functioning of the Board Seated, left to right: Betty Eddison; Dan Fenn, Jr.; Peter Enrich, Chair; Lynne Pease, Assistant to the Executive Clerk; Dan Busa; Jeanne Kreiger. Standing, left to right: Norm Cohen, Town Counsel; Rick White, Town Manager. Town Manager Town Manager's Office The Town maintained a payroll of $13,042,013 for the fiscal year ending June 30, 1998, covering 285 full -time and Expenditures Payroll FY98 FY97 $ 262,363 $ 253,975 Expenses $ 12,298 $ 13,227 Personnel Full Time 4 4 Part Time 1 1 87 part-time employees. The total amount expended for fiscal year 1998 was $82,754,299 while $87,876,291 has been appro- priated for fiscal year 1999. ROLE: To act as Chief Executive Officer of the Town as estab- lished in the Selectmen -Town Manager Act, and to either direct- ly or indirectly, through staff, administer the policies and proce- dures of the Board of Selectmen, enforce by -laws and actions Page 6, 1998 Annual Report, Town of Lexington remain with his successors as a model we aspire to imitate. Then, as the year drew to a close, our two most senior members, Dan Fenn and Dan Busa, each of whom has served on the Board since 1993, both announced that they would step down at the expi- ration of their current terms in 1999. Their wisdom, experience, and deep understanding of the Town, not to mention their wit and collegiality, will be difficult to replace. The Town owes a great debt of gratitude to these three gentlemen for the leadership they have offered us in their years on the Board. passed by Town Meeting, and prepare the budget and manage the daily operation of all town departments. APPOINTED by the Selectmen: Richard J. White, since October, 1987. Strategic Planning For Lexington's Future Revenue limitations and a growing school -aged population con- tinue to challenge elected officials, staff and citizens alike. The Town of Lexington is seriously and aggressively initiating an effort to plan for its future. In June, the Board of Selectmen approved a general outline for a broad -based community -wide Strategic Planning Process called Lexington 20/20 Vision. This process will build upon previous efforts to solicit input from the community. The Board of Selectmen, through the Long Range Planning Committee, solicited input 3 years ago about the work- ings of town government. They conducted a series of focus groups with randomly selected citizens and invited the general population to a series of open forums called "community con- Town Manager continued from previous page versations." These public participation initiatives were followed up with a survey about community attitudes and values. The focus groups, community conversations, and survey, supported through the generous donation of professional in kind support from the Mercer Management Corporation, provided important data and reinforced a general feeling for the professional staff, and elected and appointed officials regarding the importance of affordability, education, open space and public safety as core values held by the community. The Town has survived some very difficult and threatening finan- cial challenges during the past several years. Proposition 2 -1/2, dwindling cash reserves, a stagnant economy, and a rapidly grow- ing school -aged population have tested the limits of our resolve, imagination, and ingenuity. We are recovering from these events and have made efforts to ensure that the next time we are similarly challenged, financial policies are in place to guide us in our actions. There are other issues — school, program and capital investment, economic development, infrastructure investment, senior citizen program involvement —that need to be examined. These are much more complex than developing a series of financial policies. Our interest, as public officials, in these issues is constant and consis- tent. Our citizens' interest, at least those who are encumbered by professional and family concerns and not active in town affairs (most of Lexington despite our claims of having an active citi- zenry), is much more ephemeral. Somehow, we need to capture our citizens' support and attention for the long term. We need to ask them, where is Lexington going? Where do they see the com- munity 10, 20, 30 years from now? Our strategic planning efforts to date have produced important data and have identified four critical focus areas (core values) for us to plan around. Unfortunately, defining the meaning of and balancing these core values is much more difficult than identifying them. A Strategic Planning Process is designed to reach out to the part of Lexington that is not a regular participant in town affairs in an attempt to define the meaning of quality education, public safe- ty, open space, and affordability in a way that helps the citizens of a community understand what those issues will look like in the future. Lexington's Strategic Planning effort will attempt to include the following: • Planning efforts involving segments of the community and people within the community that are not regular and active participants (formal or informal) in town affairs. The process is grass roots by its nature. • Ideas developed for future consideration and implementation from the citizens of town, not town officials. • A focus on how the town will look 20 years from now and beyond. • The opinions, dreams, goals, and visions of Lexington's residents identified through the process transformed into future plans, pro- grams, and projects to be implemented by the professional staff. In addition, the Planning Board requested funding in their FY2000 budget submission to provide additional planning assis- tance to complete this comprehensive planning effort. While the Planning Board is proud of the quality of the work it has pro- duced, it just cannot produce enough work fast enough with the financial resources available to complete the comprehensive planning process. Recurrent intrusions on the time of the two professional planning staff, due to statutory responsibility for approvals and permits, support needs for committees and pro- jects, and customer service to citizens and other departments, limit the amount of comprehensive planning work they can pro- duce. The community is asking that town government focus more on Lexington's future —to do a better job of identifying issues facing the town and developing specific actions and pro- grams to deal with them. The Planning Board believes assistance from consultants is needed over a 3 -year period to accelerate these long- range, comprehensive planning efforts. The Planning Board will coordinate the work of its planners — both those on the Town's payroll and those under contract to the Town. Work will be drawn from a carefully crafted list of major planning projects at a later date. Planning projects assigned to consultants will follow the model of a typical Planning Board project: a focus on policy objectives, citizen input, technical analysis, and documentation often from locally developed data, specific implementation actions, and evaluation. The Planning Board has a number of major planning projects that it needs to address, including: the Comprehensive Plan (only 1 of 9 required elements has been completed) and Guidelines for Cluster Development. The Selectmen's recently initiated Strategic Planning /Community Goal - Setting process will require significant attention from the Planning staff. With the active participation of Planning Board Chair Fred Merrill on the Strategic Planning Committee, there is a close working rela- tionship between these two areas of long -range planning. The Planning Board has already furnished a list of its reports and resources, such as databases, to the Initiating Committee. At least initially, the Strategic Planning /Community Goal- Setting process might concentrate on broad community participation and goal- setting. A logical role for the Planning Board and its professional planning resources (staff and consultant) would be to concentrate on the kinds of detailed, technically demanding planning projects in areas where the Planning Board has tradi- tionally focused: land use, housing, transportation, open space and area studies. More discussion of the roles of the two plan- ning efforts may be needed as they proceed. Lexington is a demanding community that expects, and deserves the best the community can offer in the Year 2020. The efforts of the Selectmen and the Planning Board working together as part- ners looking to the future will help ensure that this goal is achieved. Financial Policies The Board responded aggressively to financial policy recom- mendations that were made by the staff. The Board had voted and Town Meeting supported the establishment of a cash reserve continued on next page 1998 Annual Report, Town of Lexington, Page 7 Town Manager continued from previous page policy in 1997. Town Meeting reinforced this policy in 1998 by endorsing the second year of a 10 -year plan to accumulate a cash reserve of 5% of the tax levy. Fiscal year 1999 was the second year of that 10 -year plan which would eventually allow the Town to accumulate more than $3.6 million in cash reserves. Municipalities are no different than corpo- rations or families. They all need a sav- ings account or cash reserve to draw upon in case of emergency or to weather a short period in which some recurring revenue source is compro- mised. Unfortunately, Proposition 2 -1/2 has created an incredible competition for rev- enue and, as such, FREE CASH BALANCE AFTER APPROPRIATION $ Amount Percentage FY98 $ 576,527 1.03% FY99 $ 864,574 1.50% FY00 $1,191,272 2.01% FY01 $1,528,063 2.50% FY02 $1,875,198 2.97% FY03 $2,232,937 3.43% FY04 $2,601,544 3.88% FY05 $2,946,769 4.27% FY06 $ 3,302,375 4.64% FY07 $3,668,621 5.01% every bit of cash reserves that existed in the early and mid -80s were used to fund municipal programs in the late -80s and early -90s. Experience has taught us that squirreling away funds in order to create a cash reserve to ensure financial stability for the town is worth the sac- rifices and effort. Having successfully met the goals of this policy 2 years running creates a very good and prudent financial habit. Stabilization Funds Prior to the mid -80s, the Town paid cash for the purchase of equip- ment such as a fire pump or ladder truck or the removal and replace- ment of a School or Town building roof. Then the Town made some dramatic changes in the financing of capital equipment in projects. Since 1985, equipment purchases and roof replacements were financed by borrowing. Borrowing for such projects is not consid- ered a prudent act in municipal finance circles. But spending (i.e., paying cash) for things that cost from $450,000 to $600,000 leaves very little tax -levy capital funds available for other uses. In 1997, the Selectmen, with the support of Town Meeting, re- established a Stabilization Fund with a $100,000 appropriation. This contribution was matched in FY98. Such a fund can be used, after steady and systematic appropriations, to buffer the annual costs of some of the pricey equipment purchases and maintenance projects that are necessary from time to time. Enterprise Funds Debates about Enterprise Fund in lieu of taxes continued in 1998. Town Meeting implemented a sewer in- lieu -of -tax payment of $250,000 after the Selectmen appointed a citizens' committee to examine this practice. The committee's analysis was not conclu- sive but the increasing spending demands for town programs coupled with a limited revenue base caused Town Meeting to enforce this practice and the in- lieu -of -tax payments appropria- tions were built into water and sewer rates for the first time. Page 8, 1998 Annual Report, Town of Lexington After 10 years of in -house staff review, a utility expert was hired to analyze the town's inclining block rates structure for water and sewer services. The utility expert made a series of recom- mendations that were enacted by the Board of Selectmen to sta- bilize rates over time, encourage more involvement and partici- pation in the rate - hearing process, and require those citizens who have recently installed separate meters for lawn water to pay premium rates for water services. Tax Levy Capital In 1998, the town built upon the tax levy investment it made in its infrastructure in 1997. Prior to 1997, capital programs tradi- tionally funded with cash from the tax levy — equipment, roofing, paving, street reconstruction, etc. —were significantly reduced or eliminated. In 1996, after capital cash investment expenditures fell dramatically from investments made in 1995, the Capital Budget Team identified a desirable range for capital cash fund- ing of between 1.5% and 5% of the prior year's tax levy. Although the Selectmen did not formally adopt the recommen- dation as policy, a long -term target of $2 million in tax -levy cap- ital investment was informally embraced. The 1996 annual Town Meeting endorsed this goal by appropriating $550,000 from the tax levy to fund capital equipment purchases. Although $550,000 falls pitifully short of the $2 million goal, this invest- ment was increased to $736,000 by the 1997 annual Town Meeting. In 1998, $1,100,000 was appropriated which included, for the first time in recent memory, an appropriation of funds for a School Cash Capital item. Increasing our tax -levy capital investment over time in an attempt to meet the $2 million goal is a very important step forward. Hopefully, future Annual Town Meetings will see the wisdom of this practice and build upon it. Budget Process The Board of Selectmen and the professional staff have tried to open up the budget review process so that it is, and is perceived to be, more inclusive. The Selectmen and School Committee met early in the fall to discuss emerging budget issues. Although the municipal and school budget processes could not be designed to run parallel, the School Superintendent, School Committee, Town Manager, and Selectmen met regularly in an attempt to enhance communications on budget issues. This year the process was expanded to provide an opportunity for all interested parties to collaboratively develop the prelimi- nary revenue estimates that will be used to begin the budget planning process for the year 2000. Internally, the staff contin- ued their efforts at opening up their budget development process by presenting budget and service options to the Selectmen dur- ing their regularly scheduled meetings in November and December. In addition, the staff, for the first time, began a com- prehensive examination of long- and short-term budget and pol- icy issues for the community to discuss and examine. Hopefully, these issues will be used as the basis for the development of a policy work plan for coming years. Town Manager continued from previous page The open budget sessions held in 1998 were very successful in that they allowed the community an opportunity to understand the tradeoffs, initiatives, and sacrifices required to construct a budget given the limits imposed by proposition 2 -1/2. A warrant article is planned for the 1999 Annual Town Meeting to amend the budget deadline by -law (Article VI, Section 12) so that the Board of Selectmen and School Committee can freely coordinate budget development schedules. Coordinating schedules should provide a better opportunity for all parties interested in partici- pating in the budget development process to play an active role. Senior Management Team The Senior Management Team (SMT), created in 1992, continued to make major contributions to the quality of decision - making in the town. Members are: Assistant Town Manager, Finance Director, Public Works Director, Town Clerk, Recreation Director, Inspectional Services Director, Management Analyst, Library Director, Police Chief, Fire Chief, Social Services Director, and Town Manager. Budgets, strategies, planning, and policing major policy recom- mendations are developed by the group. All major personnel decisions and recommendations are reviewed and considered within the team. The mechanism has greatly enhanced commu- nication and the understanding within the organization. Together, we hope to establish a shared vision that is embraced by all Town employees, creating an environment that encourages flexibility, effective communication, and pro- active behavior. In addition we hope to continue to encourage risk - taking, and to develop a broad external perspective that motivates our employ- ees to move beyond the departmental perspective. A defined and agreed upon mission is critical for the SMT to transfer this suc- cess to the next level. The Y2K Committee, Parking Group, and Employees' Wellness Team are among the organizational efforts to share decision - making and enhance organizational perspec- tives, skills, and insights of employees who are not traditionally offered leadership opportunities. There are two steps in this process: • Make a strategic plan which specifies actions that advance the organization's mission. The strategic plan should also consid- er how outside trends will impact the Town's mission. This step has been integrated into the town's annual budget. • Measure progress. Team staff development, internal /external marketing, Town and committee structure, and service deliv- ery are the four general focus areas. We are developing our plan from the bottom up. Most, if not all, of the short- and long -term goals have been achieved. The Senior Management Team has updated its Strategic Plan and is working on complementing it. In addition, a Middle Staff Group has been established to provide input into the direction and goals of the organization. A Rank and File group will be formed in 1999 ensuring that all levels of the organization are involved and active participants in framing the future administrative directions for the organization. Heartfelt congratulations and thanks to each member of the Senior Management Team and the entire staff for an excellent effort and a great product. Collective Bargaining The consequences of our fiscal difficulties have been shared by our employees. Raises at 0 %, 2 %, 3 %, 1.5 %, 1.5% and 1.5% over the past six budget years have created a perception among most employee groups that we have ignored our stated compen- sation policies and conveniently balanced the budget during those last six years on the backs of our employees. In 1997, the Selectmen appointed an Employees Compensation Committee, with representatives from every employee sector, union and non -union (School and Town), to help re- establish a deliberation process that provides our employees with some assurance that planning for their fiscal future is of equal concern with other fiscal issues. The Compensation Committee has com- pleted its charge and has recommended that the Selectmen take the following action: • Budget personnel services costs before all other operating costs. • Provide compensation equity between union and non -union employees, assuming that wages plus benefits equal compensation. • Develop lists of comparable communities in consultation with employee groups, based on workload indicators, community profiles, or other appropriate indicators. There will not be a standard list that applies to every group. • Develop a written compensation policy to attract, retain, inspire, and motivate employees. • Implement a one -time salary adjustment as a correction for staff to be placed equitably in their range based on perfor- mance and length of service. In 1998, the Selectmen and Town Manager had to live by the recommendations of the Committee we put together to examine the important issues. All five of the recommendations made by the Committee have been implemented and as a result the Town has secured long -term labor agreements with its employees for the first time in more than 7 years. Our past financial difficulties have required a very cautious and year -by -year approach towards collective bargaining. Long -term contracts should help settle some employee concerns, and, at the very least, make fore- casting future expenses more precise. The Department of Public Works, Public Safety Dispatcher, two Police units, and Fire Department contracts are settled through June 30, 2001. The Town evaluates all employee performances on a regular basis and does not provide automatic step increases for its non -union work force. Non -union employees received an average increase of 1 % in FY98. Employee contracts are expect- ed to increase by 3.5% in FY2000 and FY2001. Inquiries and comments regarding the administrative operations of Town Government are encouraged. Special thanks are extend- ed to all citizen volunteers. 1998 Annual Report, Town of Lexington, Page 9 BOARD OF SELECTMEN Jeanne K. Krieger3 4416 Elizabeth B. Eddison3 4154 Leo P. McSweeney 3662 MODERATOR Margery M. Batting 4700 Dennis M. O'Connor, Jr. 2435 SCHOOL COMMITTEE Fred D. Rosenberg3 4206 Martin Long3 3961 Robin B. DiGiammarinog 3908 John P. Carroll 3252 Perry Pollins 2279 Richard D. Sandberg 1356 PLANNING BOARD Stacey P. Bridge- Denzak5 3538 TOWN MEETING – PRECINCT 1 Eric Jay Michelson3 318 Jonathan G. Cole3 310 Nancy C. Gordon3 291 Carol J. Sampson3 268 Barry E. Sampson3 254 John P. Breen3 252 Carol A. Batstone3 235 Henry D. Zuerndorfer 172 TOWN MEETING – PRECINCT 2 Andrew McAleer3 530 Myla Kabat -Zinn3 498 Barry Orenstein3 497 David Rudner3 475 Ira Bernstein3 474 Karen A. Dooks3 473 Thomas R. Diaz3 441 Laurie M. Rice 299 Winston E. Flynn 271 Mary W. Sinek 271 TOWN MEETING — PRECINCT 3 Marjorie K. Madoff3 432 Mary E. Neumeier3 419 Marilyn K. Mairson3 409 Shirley Rauson Frawley3 392 Bruce Collier3 365 Nancy M. Cannalonga3 350 Robert N. Cohen3 322 Nicholas A. Cannalongag 297 Paul E. Keane 275 Merton L. Ward 192 Tracy L. Johnson 185 Anthony J. Travers 167 Page 10, 1998 Annual Report, Town of Lexington TOWN MEETING – PRECINCT 4 Sandra J. Shaw3 473 Judith J. Uhrig3 461 Ruth S. Thomas3 444 John L. Davies3 434 Nyles Nathan Bamert3 428 Scott F. Burson3 396 Kenneth A. Reich3 387 Frederick L. Merrill, Jr.2 369 Ann H. Miller] 316 Douglas Luckerman 301 John B. Murray 251 Sandra F. Natale 246 Edward R. Natale 225 TOWN MEETING – PRECINCT 5 Andrew J. Friedlich3 315 Carol A. Liff3 305 Perry Pollins3 298 Ira W. Crowe3 295 Paul E. Hamburger3 290 Irene M. Dondley3 277 Charles T. Vail3 277 Sally S. Huebscher] 269 Howard Cravis 243 Dana A. Regillo 239 Richard F. McDonough 231 Sandra S. Aghababian 200 Robert V. Aghababian 181 Edward Shapiro 178 TOWN MEETING — PRECINCT 6 Martin Long3 550 Anthony G. Galaitsis3 487 Alan J. Lazarus3 476 Kate Priscilla Diamond3 464 Florence A. Baturin3 420 Paul Chernick3 391 Suzanne E. Barry3 313 Dennis O'Connor, Jr. 277 William B. Simmons 276 Michael R. Barry 244 Jonathan T. Longley 229 Denise Irene O'Connor 224 Robert E. Fantasia 210 Sorin Marcovici 204 ] elected for I year 2 elected for 2 years 3 elected for 3 years 5 elected for 5 years TOWN MEETING – PRECINCT 7 Clark A. Cowen3 426 Joyce A. Miller3 426 Gordon M. Hardy3 408 David G. Miller3 393 George A. Burne113 362 Neal E. Boyle, Jr.3 340 David Kanter3 332 Sharon Avakian - Avedisian 249 Frank A. Greco 194 Joseph A. Lahiff 177 Scott Robert Aghababian 164 TOWN MEETING – PRECINCT 8 Diana T. Garcia3 522 Alan M. Levine3 497 H. Bigelow Moore3 464 Robert V. Whitman3 430 Elizabeth J. Bryant3 395 Jewel S. Douglas3 386 James A. Osten3 378 Stacey Bridge - Denzak 364 Richard D. Sandberg 335 TOWN MEETING – PRECINCT 9 Thomas O. Fenn3 369 Margaret E. Coppe3 353 William P. Kennedy3 331 Anthony B. Close3 320 Henry Norman Manzi 315 Dawn E. McKenna3 306 Dorris P.Traficante3 286 Joshua Hassol 262 William H. Levison 268 Question #1: Shall Lexington be allowed to exempt from the provi- sions of proposition two and one - half, the amounts required to pay for bonds for planning, constructing, originally equipping and furnishing additions to and remodeling, recon- structing and making extraordinary repairs to Lexington High School, Clarke Middle School and Diamond Middle School? Yes: 6327 No: 3191 AT LARGE Margery M. Battin ..................15 Paul Revere Road Daniel P. Busa, Jr . ........................6 Farm Road Norman P. Cohen ...................56 Coolidge Avenue Elizabeth B. Eddison .................20 Nickerson Road Peter D. Enrich ........................35 Clarke Street Dan H. Fenn, Jr . ........................59 Potter Pond Donna M. Hooper ..................47 Emerson Gardens Jay R. Kaufman .........................1 Childs Road Jeanne K. Krieger .....................44 Webster Road PRECINCT 1 Term Expires 2001 Carol A. Batstone ....................49 Bartlett Avenue John P. Breen ....................8 Crescent Hill Avenue Jonathan G. Cole .....................23 Whipple Road Nancy C. Gordon ........................10 Fiske Road Eric Jay Michelson .................16 Emerson Gardens Barry E. Sampson .....................8 Brandon Street Carol J. Sampson ......................8 Brandon Street Term Expires 2000 Joel A. Adler .........................22 Village Circle Laura L. Boghosian .....................4 Russell Road Jean W. Cole .........................23 Whipple Road Charles E. Shaw ......................219 Lowell Street Paul G. Topalian ........................46 Circle Road Judith L. Zabin ...........................1 Page Road Rae Zuemdorfer .....................31 Sanderson Road Term Expires 1999 Nancy M. Adler .......................22 Village Circle James E. Barry ..................10 Crescent Hill Avenue Mary Bowes ..........................32 Arcola Street Francis V. Busa .......................42 Lowell Street John E. Curry .......................33 Sanderson Road Marsha S. Goldberg ..................49 Sanderson Road Albert P. Zabin ...........................1 Page Road PRECINCT 2 Term Expires 2001 Ira Bernstein ........................53 Carville Avenue Thomas R. Diaz ........................10 Tower Road Karen A. Dooks .......................5 Mohawk Drive Myla Kabat -Zinn ........................58 Oak Street Andrew McAleer ......................121 Follen Road Barry Orenstein .......................132 Follen Road David Rudner .......................47 Carville Avenue Term Expires 2000 Marian A. O. Cohen ...................8 Plymouth Road Marita B. Hartshorn ...................28 Locust Avenue Michael J. O'Sullivan ...................12 Aerial Street Alan B. Wilson ..........................33 Oak Street Donald D. Wilson .......................36 Fern Street James S. Wilson ......................43 Locust Avenue } PRECINCT 2 (continued) Term Expires 1999 Robert W. Cunha ......................10 Stevens Road Leonora K. Feeney ...................4 Moon Hill Road Paul H. Lapointe ......................224 Follen Road Daniel A. Lucas .........................3 Tower Road Laurie Avalone Rice ......................7 Bruce Road Rene D. Varrin .........................30 Dawes Road Christina J. Welch ....................41 Locust Avenue Carolyn C. Wilson .......................33 Oak Street PRECINCT 3 Term Expires 2001 Nancy M. Cannalonga ................942 Waltham Street Robert N. Cohen ....................10 Grassland Street Bruce Collier .........................2 Barberry Road Shirley Rauson Frawley ..................68 Potter Pond Marjorie K. Madoff ..................27 Normandy Road Marilyn K. Mairson ...................29 Lawrence Lane Mary E. Neumeier ......................2 Pitcairn Place Term Expires 2000 Samuel Berman ......................11 Barberry Road Jacqueline B. Davison ...................86 Spring Street Carol J. Grodzins .....................15 Barberry Road Jeanne K. Krieger .....................44 Webster Road Douglas M. Lucente ................71 Farmcrest Avenue Robert Rotberg .......................14 Barberry Road Caleb Warner ......................546 Concord Avenue Term Expires 1999 Nicholas A. Cannalonga ..............942 Waltham Street John P. Carroll .........................29 Allen Street Richard R. Eurich ......................7 Pitcairn Place Gloria V. Holland ......................38 Webster Road Paul E. Keane ......................17 Woodcliffe Road Richard L. Neumeier ....................2 Pitcairn Place Paul J. Rose ........................748 Waltham Street Francis W. K. Smith ....................4 Clematis Road PRECINCT 4 Term Expires 2001 Nyles Nathan Barnert .................142 Worthen Road Scott F. Burson .................58 Sherburne Road South John L. Davies ....................18 Prospect Hill Road Kenneth A. Reich .....................23 Lincoln Street Sandra J. Shaw .....................51 Wachusett Drive Ruth S. Thomas ........................10 Parker Street Judith J. Uhrig .....................15 Vine Brook Road Term Expires 2000 Stephen E. Coit ....................32 Vine Brook Road David J. Harris ..........................5A Eliot Road Carol B. Hartman ...................16 Bloomfield Street Peter C. J. Kelley .......................24 Forest Street Frederick L. Merrill, Jr . ................22 Downing Road Barrie Peltz ...........................8 Jackson Court Michael Wagner ...................44 Prospect Hill Road continued on next page 1998 Annual Report, Town of Lexington, Page 11 Town Meeting Members continued from previous page PRECINCT 4 (continued) Term Expires 1999 Donald A. Chisholm ..................166 Lincoln Street Ronald W. Colwell ....................127 Kendall Road Ann H. Miller ........................40 Outlook Drive Margaret F. Rawls .....................9 Winthrop Road Nicholas Santosuosso ................2 Washington Street Jeanette P. Webb ...................22 Fair Oaks Terrace Martin K. White ...................50 Bloomfield Street PRECINCT 5 Term Expires 2001 Ira W. Crowe .........................53 Woburn Street Irene M. Dondley .....................22 Leonard Road Andrew J. Friedlich .....................22 Young Street Paul E. Hamburger ......................18 Cooke Road Carol A. Liff .........................19 Douglas Road Perry Pollins ........................14 Peachtree Road Charles T. Vail .......................66 Woburn Street Term Expires 2000 Marsha F. Byrnes ......................3 Blodgett Road Melinda D. Dietrich ....................11 Leonard Road Margaret C. Nichols ....................4 Rumford Road James M. Shaw .........................20 Vine Street Sam Silverman .......................18 Ingleside Road Mary Kathryn Wolf ...............116 East Emerson Road Term Expires 1999 Howard Cravis .........................6 Rogers Road Wallace Cupp .......................141 Woburn Street Elaine Dratch .........................2 Maureen Road John Hayward .......................358 Woburn Street Sally S. Huebscher ..............52 Solomon Pierce Road Samuel L. Powers .....................7 Dunham Street Ephraim Weiss .......................462 Lowell Street David G. Williams ............1433 Massachusetts Avenue PRECINCT 6 Term Expires 2001 Suzanne E. Barry ..................159 Burlington Street Florence A. Baturin ......................11 Alcott Road Paul Chemick .......................14 Somerset Road Kate Priscilla Diamond .................15 Franklin Road Anthony G. Galaitsis ..................7 Burroughs Road Alan J. Lazarus ......................22 Woodland Road Martin Long ...........................26 Grant Street Term Expires 2000 Marjorie M. Daggett ..................9 Burroughs Road Bebe Fallick ............................4 Diehl Road Edmund C. Grant .......................27 Grove Street Jane Pagett ........................10 Oakmount Circle Edith Sandy ...................353 North Emerson Road Frank Sandy ...................353 North Emerson Road Sheldon A. Spector ....................26 Suzanne Road Page 12, 1998 Annual Report, Town of Lexington PRECINCT 6 (continued) Term Expires 1999 Cynthia L. Blumsack ...................15 Holmes Road Marshall J. Derby .....................23 Suzanne Road Peter Diamond .......................15 Franklin Road David L. Kaufman .................152 Burlington Street Richard Pagett .....................10 Oakmount Circle Anne A. Ripley ......................83 Hancock Street John S. Willson .....................16 Hathaway Road PRECINCT 7 Term Expires 2001 Neal E. Boyle, Jr . ...................23 Pine Knoll Road George A. Burnell ........................4 Eaton Road Clark A. Cowen ........................104 Fifer Lane Gordon M. Hardy ...............52 North Hancock Street David Kanter ...........................48 Fifer Lane David G. Miller .........................23 Fifer Lane Joyce A. Miller ..........................23 Fifer Lane Term Expires 2000 Marsha E. Baker ....................46 Burlington Street Steven L. Colman .....................52 Gleason Road Robert G. Coyne ......................2 Heritage Drive Alan Garber ........................7 Linmoor Terrace Fred H. Martin ........................29 Dewey Road Mary W. Miley ......................29 Robinson Road Alan A. Wrigley .......................205 Grove Street Term Expires 1999 Catherine M. D. Abbott ..................38 Eldred Street Robert M. Farias .......................21 Eldred Street Audrey J. Friend .........................84 Fifer Lane Jonathan S. Lederman ..............15 Drummer Boy Way John E. Taylor ......................11 Linmoor Terrace James C. Wood, Jr . ....................51 Gleason Road Martha C. Wood ......................51 Gleason Road PRECINCT 8 Term Expires 2001 Elizabeth J. Bryant ...................18 Liberty Avenue Jewel S. Douglas ......................51 Worthen Road Diana T. Garcia .......................3 Gerard Terrace Alan Mayer Levine ......................54 Reed Street H. Bigelow Moore ....................50 Hancock Street James A. Osten .........................8 Revere Street Robert V. Whitman ...................5 Hancock Avenue Term Expires 2000 Richard H. Battin ..................15 Paul Revere Road Steven J. Hurley ........................70 Reed Street Donald Jenkins, Jr .......................19 Childs Road Paul W. Jenkins ........................19 Childs Road Morton G. Kahan .....................44 Hancock Street Carolyn H. Tiffany .....................109 Reed Street Elizabeth C. Whitman .................5 Hancock Avenue m 0 0 0 a Town Meeting Members continued from previous page PRECINCT 8 (continued) Term Expires 1999 Roger F. Borghesani ...................24 Hastings Road Florence E. Connor .....................12 Cedar Street John T. Cunha .....................11 Homestead Street Ione D. Garing ........................157 Cedar Street Charles Hornig .........................75 Reed Street Richard A. Michelson ...................54 Asbury Street Margaret Bradley Schwartz ............48 Bellflower Street PRECINCT 9 Term Expires 2001 Anthony B. Close ......................174 Wood Street Margaret E. Coppe .................12 Barrymeade Drive Thomas O. Fenn .......................16 Middle Street William P. Kennedy ....................135 Wood Street Henry Norman Manz ....................14 Ellison Road Dawn E. McKenna ............2564 Massachusetts Avenue Dorris P. Traficante ...................16 Fairbanks Road PRECINCT 9 (continued) Term Expires 2000 Richard L. Canale ......................29 Shade Street Susan R. Cusack ......................58 Middle Street Susan A. Elberger ......................10 Ellison Road Paul E. Mazerall .....................32 Roosevelt Road Janet M. Perry .........................16 Ellison Road Loretta A. Porter ..............2318 Massachusetts Avenue Fred D. Rosenberg ......................76 Wood Street Term Expires 1999 Alice J. Adler .......................10 Nickerson Road Michelle L. Ciccolo ....................215 Wood Street Louise V. T. Kava ......................60 Shade Street Janice A. Kennedy .....................135 Wood Street Isabel H. Mroczkowski ..................4 Frances Road Richard Schaye ...........................7 Jean Road Michael E. Schroeder .....................2 Welch Road Town Meeting Members Association Seated, left to right: Dawn McKenna, Chair; Anne Ripley, Treasurer; Marsha Baker; Shirley Frawley; Caleb Warner. Standing, left to right: Diana Garcia; Andy Friedlich; Paul Chernick; David L. Kaufinan; Scott Burson; Loretta A. Porter; Richard Eurick; Ephraim Weiss. ROLE: To inform Town Meeting members in advance on all the warrant items to be considered at Town Meeting. It publishes a booklet on the annual warrant, holds informational meetings prior to Town Meeting, and arranges bus tours of sites involved in the warrant. TMMA keeps in touch with town offi- cials, and also disseminates infor- mation on important items and issues throughout the year to its membership and to the Town as a whole. This year, for example, TMMA scheduled and conducted tours of the three schools involved in the school capital project prior to the debt exclusion special elec- tion held in December. It also periodically publishes articles in the Lexington Minuteman. Membership in TMMA is open to all Town Meeting members, who elect an executive commit- tee comprised of three members from each of the Town's nine precincts, plus a chair, vice - chair, secretary, and clerk. Citizens are invited to attend the executive committee's monthly meetings. The e-mail address is: tmm @link.ci.lexington.ma.us i 1998 Annual Report, Town of Lexington, Page 13 1998 -1999 Executive Committee Chair: Prct. Chair Clerk Associate Dawn McKenna, Pr. 9 1 Jonathan Cole Eric Michelson Mary Bowes Vice - Chair: 2 Ira Bernstein Rene Varrin David Rudner Alan Lazarus, Pr. 6 3 Shirley Frawley Jacqueline Davidson Richard Enrich Treasurer: 4 Kenneth Reich Michael Wagner Scott Burson Anne Ripley, Pr. 6 5 Andrew Friedlich Irene Dondley Ephraim Weiss Clerk: 6 David Kaufman Bebe Fallick Paul Chernick Caleb Warner, Pr. 3 7 Marsha Baker Robert Coyne George Burnell 8 Elizabeth Bryant Paul Jenkins Diana Garcia 9 Anthony Close Henry Manz Loretta Porter ROLE: To inform Town Meeting members in advance on all the warrant items to be considered at Town Meeting. It publishes a booklet on the annual warrant, holds informational meetings prior to Town Meeting, and arranges bus tours of sites involved in the warrant. TMMA keeps in touch with town offi- cials, and also disseminates infor- mation on important items and issues throughout the year to its membership and to the Town as a whole. This year, for example, TMMA scheduled and conducted tours of the three schools involved in the school capital project prior to the debt exclusion special elec- tion held in December. It also periodically publishes articles in the Lexington Minuteman. Membership in TMMA is open to all Town Meeting members, who elect an executive commit- tee comprised of three members from each of the Town's nine precincts, plus a chair, vice - chair, secretary, and clerk. Citizens are invited to attend the executive committee's monthly meetings. The e-mail address is: tmm @link.ci.lexington.ma.us i 1998 Annual Report, Town of Lexington, Page 13 Moderator ROLE: To preside over Town Meeting and appoint the mem- bers of the Appropriation Committee, Capital Expenditures Committee, the Cary Lecture Series, and Lexington's represen- tative to the Minuteman Regional School Committee. ELECTED by the voters at large for a 1 -year term: Margery M. Battin. HIGHLIGHTS: • Worked with Town Meeting members, boards, and committees to improve the Town Meeting process. The quality of Lexington's citizen participation is unparalleled, the dedication of its staff unequaled. Patience and a sense of humor prevailed. • Held a post -Town Meeting critique which identified measures for increasing physical comfort, improving procedures, and decreasing the number of sessions. • Served as President of the Massachusetts Moderators Association. Town Meetings N } 1998 Annual Town Meeting The 1998 Annual Town Meeting opened March 23, 1998, consisted of 10 sessions, and dissolved April 29, 1998. All sessions were called to order by Moderator Margery M. Battin in Cary Memorial Hall. The March 23 meeting also included the March 23 Special Town Meeting reported below. Moderator Margery Battin honored the passing of long -time for- mer town employee Emanuele "Manny" Coscia, Jr., former DPW Director of Planning and Administration; William Fitzgerald, a white tricon hat recipient, 40 -year Town Meeting member and former Fire Commissioner chairman; and 37 -year Town Meeting member, Alfred Tropeano. Among those honored before different sessions: the 1998 National Merit Finalists from the High School and the medal - winning Haydenettes Precision Skating Team. Selectman Daniel P. Busa, Jr. made a presentation to Lexington resident and U.S. Women's 1998 Olympic Ice Hockey Gold Medallist Vicki Movsessian. Selectman Dan H. Fenn, Jr. presented visitors from our Sister City in Gatchina, Russia. ARTICLE ACTION SUMMARY: ART. 1: Annual Town Election. ART. 2: Reports of Committees Reports presented by: Cary Lectures Committee, Planning Board, Recreation Enterprise Fund, Hennessy Field, School Department Audit, LexHAB, Town Manager Report on FY99 Budget, Capital Expenditures Committee, Appropriation Committee, Cary Library Trustees, School Building Ad Hoc Committee. ART. 3: Appointments to Cary Lectures Committee Adopted March 23. A committee of three be appointed by the Moderator to have charge of the lectures under the wills of Eliza Cary Farnham and Suzanna E. Cary for the current year. Page 14, 1998 Annual Report, Town of Lexington Continued the following practices: — A pre -Town Meeting planning session with article spon- sors, Town Counsel, Town Clerk, and Finance Committee chairmen to review timing, procedural matters, anticipate scheduling difficulties, audio visual requirements, proba- ble amendments, and potential areas of disagreement. — A 2 -hour workshop for new Town Meeting members, Town Counsel, Appropriation, Capital Expenditures, Planning Board, and TMMA chairmen to answer ques- tions, clarify financial and planning terms and concepts, and explain legal issues and parliamentary procedures. Sent written instructions to the sponsors of citizen articles to aid them in preparing for Town Meeting. Wrote a newspaper article explaining the protocol regarding citizen participation. Updated and distributed description of Lexington Town Meeting practices and procedures and a summary of Lexington's parliamentary procedures. 11 FINANCIAL ART. 4: Operating Budget Adopted April 15. Moneys for all town departments. All amounts to be raised on the tax levy, except as noted. Education 1100 Lexington Public Schools $ 45,374,378 1200 Minuteman Regional School $ 725,557 Substitute Motion: That the following amounts be appropriated and raised in the tax levy: 1210 Minuteman Regional Enrollment Assessment 1220 Minuteman Regional Middle School Technology Program Total Further, that Town Meeting rejects the FY1998 -99 Minuteman Budget and enrollment assessment for Lexington. Employee Benefits 2110 Contributory Retirement With $65,762 transferred from Water Enterprise Fund and $16,441 transferred from Sewer Enterprise Fund. 2120 Non - Contributory Retirement 2130 Insurance With $46,995 transferred from Water Enterprise Fund, $7749 transferred from Sewer Enterprise Fund and $56,355 transferred from Health Trust. 2140 Unemployment Benefits 2150 Police/Fire Medical $ 672,169 $ 53.387 $ 725,556 $ 3,175,219 166,526 587,436 50,000 53,965 Town Meetings continued from previous page Debt Service Inspectional Services/Community Development 5200 Recreation Department $ 678,513 2210 Payment on Funded Debt $ 2,731,000 Personal Services With $678,513 transferred from 7100 Inspectional Services Expenses 2220 Interest on Funded Debt $ 479,244 7200 Recreation Enterprise Fund. $ 137,754 2420 2230 Temporary Borrowing $ 143,250 Social Services General 2240 Exempt Debt $ 1,033,500 6100 Council on Aging Personal Services $ 159,449 Operating Articles 6100 Council on Aging Expenses $ 156,190 2310 Reserve Fund $ 230,000 6210 Veterans Administration 2320 Municipal Salary Adjustments $ 241,624 Personal Services $ 27,821 With $5966 transferred from Water 8110 6210 Veterans Expenses $ 29,913 Enterprise Fund and $2798 transferred Administration Expenses $ 77,829 6220 Services for Youth $ 71,929 Legal Fees & Expenses from Sewer Enterprise Fund. With $215,649 transferred from Water 6230 Services to Developmentally Disabled $ 13,580 Organizational Expenses Inspectional Services/Community Development 2410 Municipal Services & Expenses 7100 Inspectional Services Personal Services $ 512,905 Personal Services $ 88,344 7100 Inspectional Services Expenses $ 48,252 2410 Municipal Services & Expenses $ 96,172 7200 Planning Personal Services $ 137,754 2420 Municipal Network Expenses $ 13,620 7200 Planning Expenses $ 7,000 Community Services General Government 3000 DPW Personal Services $ 3,198,793 8110 Board of Selectmen With $217,749 transferred from Water Administration Personal Service $ 53,767 Enterprise Fund, $124,081 from Sewer With $2732 transferred from Water Enterprise Fund, $71,283 from Parking Enterprise Fund and $ 683 transferred Meter Fund, $100,000 from Cemetery from Sewer Enterprise Fund Trust Funds and $75,000 from 8110 Board of Selectmen Recreation Enterprise Fund. Administration Expenses $ 77,829 3000 DPW General Expenses $ 4,282,142 8120 Legal Fees & Expenses $ 211,150 With $215,649 transferred from Water 8130 Town Report $ 6,000 Enterprise Fund, $53,912 from Sewer 8200 Town Manager Personal Services $ 285,668 Enterprise Fund, $439,280 from With $36,200 transferred from Water Recreation Enterprise Fund and Enterprise Fund and $9050 transferred $58,635 from Parking Meter Fund. from Sewer Enterprise Fund. 3600 Transportation Personal Services $ 52,673 8200 Town Manager Expenses $ 16,000 3600 Transportation Expenses $ 183,609 Town Committees With $80,000 transferred from 8310 Appropriation Committee Expenses $ 850 Parking Meter Fund. 8320 Miscellaneous Boards & Committees 3700 Water Department $ 3,995,622 Expenses $ 8,755 With $3,995,622 transferred from 8330 Public Celebrations $ 18,000 Water Enterprise Fund 3800 Sewer Department $ 6,797,629 Finance With $6,797,629 transferred from 8400 Finance Personal Service $ 828,499 Sewer Enterprise Fund With $202,984 transferred from Water Enterprise Fund and $50,745 Public Safety from Sewer Enterprise Fund 4100 Law Enforcement Personal Services $ 3,598,061 8400 Finance Expenses $ 313,182 With $167,082 transferred from With $7500 generated from enrollment Parking Meter Fund. in the Flexible Spending Plan funded 4100 Law Enforcement Expenses $ 358,346 by anticipated revenues. With $23,000 transferred from Town Clerk Parking Meter Fund. 8500 Town Clerk Personal Services $ 138,749 4200 Fire Department Personal Services $ 3,037,999 8500 Town Clerk Expenses $ 35,071 4200 Fire Department Expenses $ 271,992 8530 Elections Personal Services $ 60,000 Culture and Recreation 8530 Elections Expenses $ 25,700 5100 Library Personal Services $ 1,077,149 5100 Library Expenses $ 238,793 continued on next page 1998 Annual Report, Town of Lexington, Page 15 Town /Meetings continued from previous page OTHER APPROPRIATION ARTICLES ART. 5: Supplementary Appropriations for FY98 Adopted April 15. Following sums for current fiscal year budget: Council on Aging $ DPW Personal Services $ Public Schools With $650,977 transferred from Unreserved Fund Balance and $67,000 from Receipts Reserved for Appropriation. Fire Department Transferred from Receipts Reserved for Appropriation. ART. 6: Prior Years' Unpaid Bills Adopted April 15. To pay School bills; transferred from Unreserved Fund Balance. ART. 7: Supplementary Appropriations for Authorized Capital Improvement Projects Adopted as amended March 25. Town Pool Complex repairs. 12,000 29,000 717,977 $ 100,000 7,500 :1 111 ART. 8: Public Works; Water Mains $ 300,000 Adopted April 15. For new and replacement water pipes. Water Enterprise Fund, with Federal /State reimbursement anticipated. ART. 9 Sanitary Sewers $ 560,000 Adopted April 15. For sewer pipes. Treasurer authorized to borrow, with Federal/State reimbursement anticipated. ART. 10: Sewer System Rehab Program $ 3,000,000 Adopted April 15. To remove ground water infiltration from the sewer system. Treasurer authorized to borrow from the Mass. Water Resources Authority and/or the Mass. Water Pollution Abatement Trust. ART. 11: Street Related Improvements $ 700,000 Adopted April 27. Treasurer authorized to issue Highway Reimbursement Notes in anticipation of reimbursement by the Commonwealth. ART. 12: Street Reconstruction Indefinitely postponed April 27. ART. 13: Street Acceptance and Construction Adopted April 27. To establish as Town ways, six streets in various locations. ART. 14: Public Works Equipment. $ 364,529 Adopted April 27. With $48,500 transferred from Water Enterprise Fund, $48,500 from Sewer Enter- prise Fund and $267,529 raised in the tax levy. ART. 15: Town Building Envelope Program $ 287,600 Adopted April 27. To remodel, rebuild, and make extraordinary repairs to Town buildings. ART. 16: Bedford Street Traffic Signals Indefinitely postponed April 27. Page 16, 1998 annual Report, Torun of Lexington ART. 17: DPW Facility Study. $ 75,000 Adopted April 27. For architectural and engineering services to determine physical plant needs of DPW building at 201 Bedford Street. ART. 18: Landfill Study $ 170,000 Adopted April 27. For engineering services and environmental assessment of the closed landfill on Hartwell Ave. OTHER FINANCIAL ART. 19: Fire Department Equipment $ 105,000 Adopted April 27. New ambulance. ART. 20: Elections Equipment $ 99,000 Adopted April 27. Optical scanning election system. ART. 21: Pine Meadows Equipment $ 50,000 Adopted April 27. Improvements to Pine Meadows Golf Course. Transfer from the Recreation Enterprise Fund. ART. 22: Playgrounds and Recreation Facilities Improvements Indefinitely postponed April 27. ART. 23: School Capital Project $ 600,000 Adopted April 27. To remodel, rebuild, and make extraordinary repairs to school buildings; to purchase additional equipment. Financed by $70,000 from the tax levy and $530,000 borrowed. The Permanent Building Committee to oversee the project. ART. 24: School Capital Project Indefinitely postponed April 27. ART. 25: School Technology Program $ 1,225,000 Adopted April 27. For computer hardware and software. Treasurer authorized to borrow. ART. 26: Board of Health — Title V $ 200,000 Adopted April 27. To repair /replace /upgrade septic systems. Treasurer authorized to borrow, with property owners repaying for the work. ART. 27: Mass. Historical Commission Matching Grant Indefinitely postponed April 27. ART. 28: Stabilization Fund $ 100,000 Adopted April 29. ART. 29: Rescind Unused Borrowing Authority Adopted March 23. Rescinded unused borrowing authoriza- tions, Art. 12, 1993 Warrant, and Art. 22, 1996 Warrant. PLANNING ART. 32: Wireless Communications Antennas Adopted April 1. ART. 35: Technical Corrections Adopted as amended March 25. Changes to clarify the termi- nology and calculation used for net and gross floor areas. ART. 33: Small Lots Adopted March 25. Town Meetings continued from previous page ART. 34: Conversion of One - Family Houses Adopted March 25. ART. 36: Nonconforming Parking, Lexington Center Not adopted March 25. ART. 37: Maximum, Minimum Parking Adopted March 30. Sections A & B. Not adopted March 30, Section C. ART. 38: Transportation Demand Management Adopted March 30. ART. 39: Procedures, Planned Development Districts Adopted March 30, Sections A & B. Not adopted, Section C. ART. 40: Outdoor Lighting Adopted April 1. ART. 41: Amendment to Zoning By -Law; Parking Requirement/Secondary Schools Indefinitely postponed March 30. CONSERVATION ART. 30: Amend By -Laws re: Wetlands Protection Adopted March 23. ART. 31: Land Acquisition Indefinitely postponed April 29. ART. 46: Transfer Henry Field Property to Conservation Commission Not adopted April 1. ART. 45: Transfer Spencer Street Land to Conservation Commission Not adopted April 6. ART. 48: Easement - Runback Meadow Adopted April 6. Easement on Conservation land. GENERAL ARTICLES ART. 42: Guidelines for Financing Capital Expenditures Adopted April 29, Sections A & B. Not adopted, Section C. ART. 43: LexHAB Requirements Not adopted April 6. ART. 44: Change Date of Annual Town Election Not adopted April 29. Would have changed date of annual elec- tion to third Tuesday in May. ART. 47: General By -Law Amendment- Hunting and Trapping Adopted April 8. No person shall hunt, trap or shoot on Town - owned land without permission of the Selectmen. ART. 49: Amend General By- Laws -Town Meeting 2/3 Vote Adopted April 8. No count needed on a 2/3 vote unless seven or more Town Meeting members object. ART. 50: Accept Sec. 22F of Ch. 40 of the M.G.L. Adopted April 8. Allows fees imposed by Town offices to be approved by Selectmen and not require Town Meeting approval. ART. 51: Accept Sec. 147A of Ch. 140 of the M.G.L. Adopted April 8. Town regulation and licensing dogs due to dis- solution of Middlesex County. ART. 52: Amend Article VCM of the General By -Laws, Animals Adopted April 8. Raises late dog licensing fee to $25. Special Town Meeting, March 23, 1998 ART. 1: Portable Classrooms $1,500,000 Adopted, for portable classrooms. To be borrowed; Permanent Building Committee authorized to carry out the project. ART. 2: Supplementary Appropriation/ Labor Contract Approval $27,325 Adopted. Approved arbitration award for agree- ment with Fire Fighters Union, FY95 -FY97. To be transferred from Unreserved Fund Balance. Special Town Meeting, November 9, 1998 ART. 1: Reports from Appropriation and Capital Expenditures Committees. ART.2: School Remodeling/Construction $52,235,000 Adopted. To plan, construct and equip additions to and make extraordinary repairs to the High School, Clarke Middle School, Diamond Middle School. To be borrowed. The Permanent Building Committee to carry out the project, pro- vided no debt incurred for any of the listed schools except for up to $6,000,000 for planning and other preliminary expenses until the State has acknowledged receipt of com- pleted project application, and provided this vote shall not take effect until the Town votes to exempt from the limita- tion on total taxes imposed by Proposition 2 -1/2 amounts required to pay the principal and interest . ART. 53: Land Transfer /Sedge Road - LexHAB Adopted April 6. Transferred School Dept. land to Selectmen for housing by LexHAB, or other municipal use. ART. 54: Accept Sec. 103 of Ch.32 of the M.G.L. Adopted April 29. ART. 55: Petition General Court for Act Relating to Retirees Adopted April 29. Would permit town to grant cost -of- living adjustments to non - contributory retirees on the same basis as contributory retirees. ART. 56: Board of Health- Non - Criminal Disposition Adopted April 8. Increases fines for certain health code violations. ART. 57: Historic Districts Commission - Non- Criminal Disposition Adopted April 8. Petitions General Court to permit non - criminal enforcement of Historic District Commission orders. ART. 58: Accept Sections 42A -42F of Ch.40 and 16A -16F of Ch.83 of M.G.L. Adopted April 8. Housekeeping article re: water /sewer liens. ART. 59: Accept and Abandon Drainage Easement -Grassland Street Adopted April 8. Housekeeping article re: existing pipes. ART 60: Regional Intergovernmental Agreement-Hazardous Waste Adopted April 8. Approved agreement with other towns on operating the new hazardous waste facility at the landfill on Hartwell Avenue. ART. 61: Use of Funds to Reduce Tax Rate $2,365,548 Adopted April 29. Funds appropriated to reduce the tax levy for the fiscal year beginning 7/1/98, transferred from the Unreserved Fund Balance. 1998 Annual Report, Town of Lexington, Page 17 Town Clerk /Board of Registrars Expenditures FY98 FY97 Payroll $127,372 $120,313 Expenses $ 2,403 $ 2,087 Elections (Total) $ 43,999 $ 77,223 Registration (Total) $ 20,880 $ 19,425 Personnel 1 4 4 TOWN CLERK APPOINTED by the Town Manager: Donna Hooper since 1996. BOARD OF REGISTRARS APPOINTED by the Board of Selectman. Registrar Connie Foster (R) was reappointed for a second three -year term expiring in 2001. Registrars Mary C. Abegg (D), Luanna Devenis (R) , and Connie Foster (R) assist- ed with voter registration, certifying absentee voter applications, and preparing the annual street list. For the second year in a row, elections played a major role in the Town Clerk's Office. After the unanticipated Special Election of December 1997, the Annual Town Election was held on March 2, 1998, the State Primary on September 15, 1998 and the State Election on November 3, 1998. Selectmen then called a Special Election for December 7, 1998 for a debt exclusion vote on the school project. Much appreciation is extended to the more than 100 election workers and employees from various town departments includ- ing the Department of Public Works, Police Department, Fire Department, and School Department for their assistance during these elections. The Annual Town Meeting, called for March 23, 1998, was completed in 10 sessions, covering 61 warrant articles. In addition to the Annual Town Meeting, two Special Town Meetings were held, March 23, to discuss a school building pro- ject and supplementary appropriations for the Fire Department's collective bargaining agreement, and on November 9 for a sec- ond school building project. Voter registration remained fairly constant throughout the year, with 20,981 registered in December, 1998. A town -wide Records Management Program was started in 1998 with the program's emphasis on retention of records and docu- ments in accordance with statutory requirements, including maintenance, storage, preservation and public access to records. The Middlesex County dog licensing system was replaced with a Town - administered system commencing with the 1998 licensing cycle. Town Clerk Donna Hooper and staff members C. Jean Coates, Marie Hill, and Diane McKenzie were designated as agents of the Department of State for the purpose of accept- ing passport applications. Page 18, 1998 Annual Report, Town of Lexington Photo: Donna Hooper Political Party: The December 7, 1998 Special Election saw the end of using the 54 automatic voting ma- chines first purchased in 1957 and used for over 40 years. The 1998 Annual Town Meeting authorized $99,000 for an Optical Scan Elections System which will be in opera- tion in the March, 1999 Annual Town Election. Democrat . ...........................8601 Republican ...........................3311 Libertarian .............................23 Green Party ..............................1 Political Designation: Independent 3rd Party .....................11 Socialist .. ..............................2 Reform ... ..............................3 Unenrolled ...........................9027 Prohibition ..............................1 Rainbow Coalition ........................1 Voter Turnout (percent of registered voters): March Annual Town Election ..............35.6 September State Primary .................31.6 November State Election .................64.1 December Special Election ................45.5 Vital Statistics for 1998 (as of Dec. 9, 1998): Births.... ............................258 Marriages . ............................137 Deaths .... ............................330 Licenses: Dogs ..... ...........................2174 Hunting .. .............................98 Fishing ... .............................20 State Elections State Primary— September 15, 1998 DEMOCRATIC PARTY Representative in Congress - Senator in General Court— Representative in Congress — Seventh District Governor REFERENDUM QUESTIONS Fifth Middlesex District Edward J. Markey Seventh District #1: Proposed Amendment to Brian J. Donnelly 306 (precincts 2,3,4,8.9) Constitution — Legislator's Patricia H. Long 1280 Scott Harshbarger 2897 Susan C. Fargo 2002 Councillor —Third District Yes ...............7738 Patricia McGovern 1529 Representative in General Court No ................3470 (precincts 2,3,4,8,9) Susan C. Fargo Lieutenant Governor #2: Law Proposed by Initiative Fifteenth Middlesex District Thomas F. Healy John Henry DeJong 594 Dorothy A. Kelly Gay 1473 Jay R. Kaufman 3687 Councillor —Sixth District Fourth District Warren E. Tolman 2307 District Attorney— Robert A. Havern, III (precincts 1,5,6,7) No ................2911 Attorney General Representative in General Court Northern District #3: Law Proposed by Initiative Blanks 811 Lois G. Pines 2559 Martha Coakley 2609 Senator in General Court — Interest & Dividend Income Thomas F. Reilly 2068 Timothy R. Flaherty 892 Fourth Middlesex District Martha Coakley Secretary of State No ................1776 REPUBLICAN PARTY Lee Johnson (precincts 1,5,6,7) #4: Referendum on Existing William Francis Galvin 3034 Law — Electric Utility Blanks 811_ Treasurer Industry Governor John Henry DeJong Senator in General Court — Yes ...............7603 Councillor —Sixth District Argeo Paul Cellucci 937 Fifth Middlesex District Michael J. Callahan Shannon P. O'Brien 3045 Joseph D. Malone 788 (precincts 2,3,4,8,9) Auditor Lieutenant Governor Thomas F. Healy 628 A. Joseph DeNucci 3035 Janet E. Jeghelian 866 Representative in General Court— Representative in Congress— Jane Maria Swift 702 Fifteenth Middlesex District Seventh District Attorney General Blanks 1750 Edward J. Markey 3733 Brad Bailey 1310 District Attorney — Senator in General Court— Secretary of State Northern District Fourth Middlesex District Dale C. Jenkins, Jr. 1140 Lee Johnson 1127 (precincts 1,5,6,7) Robert A. Havern, III 1250 Treasurer Sheriff — Middlesex County David McKenna 298 Robert A. Maginn 1170 Blanks 1750 Auditor Michael T. Duffy 1143 State Election— Tuesday, November 3, 1998 Governor/Lieutenant Governor Cellucci/Swift Harshbarger/Tolman Cook/Israel Attorney General Brad Bailey Thomas F. Reilly Secretary of State William Francis Galvin Dale C. Jenkins, Jr. David L. Atkinson Treasurer Bob Maginn Shannon P. O'Brien Merton B. Baker Auditor A. Joseph DeNucci Michael T. Duffy Carla A. Howell 1998 Annual Report, Town of Lexington, Page 19 Representative in Congress - 5492 Seventh District REFERENDUM QUESTIONS 7603 Edward J. Markey 8568 #1: Proposed Amendment to 200 Patricia H. Long 4301 Constitution — Legislator's Base Pay Senator in General Court— Yes ...............7738 4150 Fifth District No ................3470 8663 Susan C. Fargo 5033 #2: Law Proposed by Initiative Thomas F. Healy 2020 Petition — Public Financing 8548 Senator in General Court— of Campaigns 3230 Fourth District Yes ...............8396 564 Robert A. Havern, III 3717 No ................2911 Representative in General Court #3: Law Proposed by Initiative 4378 Jay R. Kaufman 9818 Petition —State Tax Rate for Interest & Dividend Income 7735 District Attorney Yes ...............9286 340 Martha Coakley 8889 No ................1776 Lee Johnson 3295 #4: Referendum on Existing 7620 Councillor —Third District Law — Electric Utility 3934 Marilyn Petitto Devaney 3907 Industry 758 John Henry DeJong 2160 Yes ...............7603 Councillor —Sixth District No ................3833 Michael J. Callahan 3508 1998 Annual Report, Town of Lexington, Page 19 Personnel Advisory Board ROLE: To provide guidance and advice to the Town regarding issues relating to employment and employee relations, compen- sation and benefits, and training and development. APPOINTED by the Selectmen: Co- Chairs Janet Perry and Evelyn Silber,William Barnes, Angelo Buono, Scott Burson, Richard Evans, Elmer Guilmartin, and Jules Pieri. HIGHLIGHTS:. Provided input to the Town regarding their Wellness Program, as well as the Safety Program plans. Provided the town with guidance on compensation issues. Discussed equity issues and the need to ensure employees steady progress through the lower salary ranges. Individual members of the Board worked with Town staff on several issues: Town -wide Compensation Committee (Evelyn Silber); Performance Tool Training for Senior Management Team (Dick Evans); Market Maintenance of Salary Ranges (Evelyn Silber and Dick Evans); Salary and Staffing Report (Evelyn Silber and Dick Evans); Affirmative Action Plan Review (Bill Barnes and Jules Pieri); and Search Firm Screening Committee for School Department (Janet Perry). Police Department APPOINTED by the Town Manager: Chief Christopher Casey, 1993. Expenditures Payroll FY98 FY97 $3,306,063 $3,161,043 Expenses $ 326,960 $ 316,040 Personnel Full Time 65 65 Part Time 5 5 r]Fhe Police Department employs the po- licing strategies of education, in- tervention, and enforcement. Continuation of the D.A.R.E. program and the Citizen Police Academy serve the dual purposes of sharing knowledge and allowing officers to inter- act with community members in a positive and constructive man- ner. Intervention programs are designed to identify individuals (particularly youthful offenders) who are making poor choices in life and offer them guidance and counseling. Enforcement strate- gies focus on offenses that effect the quality of life in Lexington. Traffic enforcement targets hazardous moving- violations and high - accident locations. Other enforcement programs include participa- tion in a drug task force and alcohol/tobacco- compliance check. Most importantly, all of our strategies include some degree of com- munity involvement to identify and creatively solve problems. Grant Funding The department successfully solicited grant moneys to support several school programs: • A "COPS Office School & Police Partnership" grant of $144,237 will target security problems at the high school, including theft in and around Lexington Center. Page 20, 1998 Annual Report, Town of Lexington E r v 0 v 0 a 0 X J 0 0 a - Town Report Committee - R Expenditures FY98 FY97 ROLE: To annually gather, edit, organize and publish re- Printing $5,084 $4,692 ports from all official town bodies as required by State law. APPOINTED by the Selectmen: Chairperson Kerry Brandin, Bob Morrison, Zelda Sokal, John Ayvazian, Andrea Simpson, Bob Halfman, David Tabeling and Jeanette Webb with Selectman liaison Betty Eddison. Bob Morrison stepped down as Chairman after 11 years of service. HIGHLIGHTS: • Requested reports be submitted electronically using e-mail attached files or on disk. Compliance was over 95 %, greatly facilitating the editorial process. • Professionally re- designed the layout and re- organized the content of the book. From left to right: New officers Christopher Barry, Colleen Dunbar, Alexander Hagenah, Tamzin Whiting, and Michael Rizzo. • A "Governor's Alliance Against Drugs" grant of $10,000 will fund a 2 -year after - school program for at -risk youth. • A $50,000 grant, awarded through the "Safe and Drug Free Schools" program, will fund the existing High/Middle School "Peer Leadership" program and a caseworker for the Town. • A $10,000 grant was awarded to Lexington for the develop- ment and construction of a skateboard and in -line skating park. • Massachusetts also awarded our D.A.R.E. program $15,000 to continue through the next school year. Police Department continued from previous page A New Uniform A focus group of officers was formed to review department operations. One of the first recommendations was replacing the tailored French blue uniform with a more affordable and durable uniform. The new uniform was issued in September and has been well- received by the community. Armed Robberies In Lexington, there are roughly two to seven armed robberies each year. These violent crimes shock the community and are aggressively investigated. These investigations and subsequent trials frequently extend over 2 or more years In January, the last of four defendants was found guilty of the 1997 robbery of a local restaurant. The defendant and his co- conspirators, using a replica Uzi submachine gun, relied on fear, surprise, and intimidation to rob the proprietor of the restaurant. In August, a defendant pleaded guilty to robbing a local gas station after Lexington officers and detectives preserved crucial finger- print evidence; he will serve a 20 -year sentence for armed robbery. In October, Detective Corazzini and Detective Garabedian were rec- ognized for their commitment and skillful investigation of a home invasion and robbery in 1997. The masked man who burst into a local residence on Halloween was identified and the Detective's tes- timony at trial led to a conviction and 30 -year sentence. Domestic Violence Response Team The Police, Schools, Board of Health, Human Services & Wayside/Replace joined forces to create a Domestic Violence Response Team (DVRT). The DVRT works closely with the Police Department to provide support, intervention and advoca- cy to victims of domestic violence living in Lexington. In its first full year, 30 victims of domestic violence and two batterers requested and received services. Technology Makes a Difference For two years, Lt. Charles Sargent has led an effort to purchase laptop computers for our cruisers, and link these units into local, state, and federal databases. Assisted by Officer Michael Barry and Mechanic William Ahern, many obstacles were overcome and laptops were installed in each patrol car. Patrol officers can now access important information and prepare reports directly, using these devices. "Stop sticks" are now carried in the trunk of every patrol cruis- er. These cleverly designed triangular boxes are filled with quills. When thrown into the road, a vehicle traveling at high speeds will strike the "sticks" and safely lose air from the tires. The effectiveness of these devices was demonstrated in December of last year. A vehicle fleeing from Winchester police officers was traveling toward Lexington Center at high speed. "Stop sticks" were deployed and successfully deflated three of the vehicle's tires. The vehicle continued into Lexington Center at 20 -mph protecting the safety of holiday shoppers. The fleeing felon was arrested, convicted of attempting to kill a police offi- cer, and sentenced to state prison. Personnel Issues Officer Robert Leslie retired after 33 years of conscientious and distinguished service. Officer Kristen French was selected as a D.A.R.E. officer and will receive classroom instructor training for the 1999 -2000 school year. Five new officers were appointed: Alexander Hagenah, Tamzin Whiting, Christopher Barry, Colleen Dunbar, and Michael Rizzo. These officers successfully completed 21 weeks of inten- sive police academy training followed by 16 weeks of field training with this department. The officers will be assigned to the patrol division. Two new dispatchers, David Spinosa and John Pozark, were hired for the joint police /fire dispatch center. New D.A.R.E. officer trading cards were made available in October. Each Thursday, three "cards of the week" were released attracting collectors of all ages to the police station. A new dis- play case of all the cards is mounted in the station's front lobby. Statistics As the following charts show, the number and type of crimes investigated and service calls attended decreased slightly. Crime in Lexington was reduced 10% consistent with the trend experi- enced statewide and nationally. Overall, the number of police service calls in 1998 decreased 5% to 11,686 (or down 603 service calls). Requests for police ser- vice decreased in many areas, with more significant decreases in motor vehicle assists (down 116 calls), and fewer disputes /dis- turbances (down 112 calls). Under the NIBRS (National Incident -Based Reporting System), 1001 crimes will be report- ed this year (down 141 crimes from 1997). Larcenies— Reported ...288 Auto Thefts Calls for Service .....11,686 Auto Thefts .............6 6 Serious Offenses .......433 6 Accidents .............766 1988 1998 Larcenies - Reported Accidents 766 275 288 1230 1988 1998 1988 1998 Serious Offenses Calls for Service 11750 11686 490 433 1988 1998 1 1988 1998 continued on next page 1998 Annual Report, Town of Lexington, Page 21 Police Department continued from previous page Complaints and Calls for Service Accident calls ...... ............................... ..........................1,016 Violations Animal control ..... ............................... ............................228 ..............................0 Alarms, home or commercial ........... ..........................1,813 .............................27 Alarms, all others . ............................... ............................813 .............................43 Reports of Fire ..... ............................... ............................159 ........... .............................39 Medical assistance ............................... ............................943 ............................137 Assist motorist ..... ............................... ............................947 ..............................4 Missingpersons ................................... .............................58 ..............................6 Di sturbances/ disputes .......................... ............................269 .............................48 Building & person checks ............ ............................... 1,100 Suspicious activity .............................. ............................480 .............................15 Allcrimes ........... ............................... ..........................1,023 .............................14 Miscellaneous calls ........................... ..........................4,350 .............................15 Motor Vehicle Citations Issued Warnings............... ............................... ............................611 Civil infractions .. ............................... ..........................2,242 Criminal Complaints ........................... ............................209 Arrests............................................... ............................... 65 Total.................... ............................... ..........................3,127 Criminal Court Summary Arrests w/o warrant ............................. ............................133 Violations Arrests with warrant ............................. .............................71 ..............................0 Criminal summons .............................. ............................289 .............................27 Clerk's hearing ..................................... .............................61 .............................43 Private complaints ................................ .............................13 ........... .............................39 Total..................... ............................... ............................567 ............................137 Criminal Court Cases Violations MVHomicide ....................................... ..............................0 Operating MV to endanger .................. .............................27 Operating MV, w/o license .................. .............................43 Operating MV, under influence ........... .............................39 Revoked or Suspended lic /reg ............ ............................137 Using a MV w/o authority .................... ..............................4 Disorderly/Disturbing peace ................. ..............................6 Liquor law violations ........................... .............................48 Malicious damage / vandalism ............... .............................19 Forgery/ uttering .................................... .............................15 Receiving stolen property .................... .............................14 Protective order violations ................... .............................15 Drug law violations .............................. .............................48 Civil Motor Vehicle Infractions Page 22, 1998 Annual Report, Town of Lexington Parking Enforcement Issued Fines Meter violations 6,069 $ 30,345 Other parking violations 2,392 $ 37,175 Total 8,461 $ 67,520 Summary of Serious Offenses Classification Offenses Violations Arson 3 Fines Red light violation 576 $ 10,685 Stop sign violation 168 $ 2,540 Failure to use care 284 $ 5,020 Unregistered MV 71 $ 5,300 Speeding 976 $ 91,810 Turning violation 405 $ 5,160 Crosswalk violation 83 $ 1,300 Other violations 860 $ 15,555 Total 3,423 $137,370 Page 22, 1998 Annual Report, Town of Lexington Parking Enforcement Issued Fines Meter violations 6,069 $ 30,345 Other parking violations 2,392 $ 37,175 Total 8,461 $ 67,520 Summary of Serious Offenses Classification Offenses Charges Arson 3 0 Rape 1 0 Assaults, incl. Weapons 67 60 Robbery, home invasion 2 2 Burglary, break & entering 66 12 Larceny (not vehicles) 288 60 Motor vehicle theft 6 0 Total 433 134 High Accident Locations (10 or More Accidents) Bedford Street @ Rte 128 .............. .............................32 Bedford Street @ Hartwell Avenue .............................27 Bedford Street @ Eldred Street ...... .............................22 Marrett Road @ Waltham Street .... .............................19 Rte128 @ Rte 2 ............................. .............................18 Hartwell Avenue @ Maguire Road . .............................17 Marrett Road @ Mass. Avenue (MMTech) .................15 Lowell Street @ Maple & Winchester ........................12 Waltham Street @ Concord Avenue ............................11 Lowell Street @ East Street ............ .............................10 Mass. Avenue @ Depot Square ...... .............................10 t) 1 - e Ma APPOINTED by the Selectmen: Chief Christopher Casey, Cleveland Coats, Edith Flynn, Gerald McLeod, William Hays; Selectmen liaison Peter Enrich. ROLE: To monitor the Police Department's policies and procedures as they are drafted and revised, and offer advice and input to help the Chief of Police main- tain a professional manual. The manual guides officers in handling the many complex and emergency situa- tions that arise each day. The Committee supports the Police Department's continuing efforts to meet State Accreditation Standards. Massachusetts adopted, with some modifi- cations, the national accreditation standards, which allows police agencies to achieve state, and eventual- ly national recognition. Fire Department APPOINTED by the Town Manager: Chief John F. Quinlan, October 1995. ROLE: To protect the lives and prop- erty of the community from emergen- Expenditures Payroll FY98 FY97 $ 2,791,963 $2,620,567 Expenses $ 277,084 $ 205,343 Personnel Full Time 55 55 cles involving fire, medical, hazardous materials, and environmental causes. This mission will be achieved through public education, code management, and emergency response. It is very easy to say we fight fires and save lives; and we contin- ue to do that. However, everyone in the department realizes there is more to our daily routine. Several valuable levels of service are provided to the citizens of our community. In addition to responding to calls concerning fires, The Department also responds to and mit- igates hazardous materials incidents of all types - fuel spills, chem- ical mishaps, anything that may adversely affect the environment. The Chief of the Fire Department is also designated the emergency management coordinator for the Town. This role is to provide assistance to the citizens of the community following natural dis- asters and other emergencies. The coordinator is the point of con- tact for State and Federal aid in the wake of a catastrophic incident. Most people realize that the Fire Department provides emer- gency medical service for the Town and call upon the para- medics to provide advance life- support care when the need aris- es. To assist in providing quality emergency medical care, the Department purchased four additional automatic external defib- rillators, the life- saving device that can be used on a patient in cardiac arrest. Every piece of fire apparatus that responds to a call now has a defibrillator as part of its standard equipment. The 1998 Town Meeting approved funding for the pur- chase of a new ambulance. An EMT work group drew up specifica- tions for the vehi- cle, reviewed bids submitted by ambu- lance manufactur- ers, and recom- 1991 1992 1993 1994 9 mended to the Town purchasing officer the vehicle that best meets our needs. Delivery of the new ambulance is expected in January 1999. Incidents During the past year, a significant number of incidents resulted in loss of personal property. There were 44 structural incidents that caused fire loss of over $250,000. In addition, 39 vehicle fires resulted in an additional $190,000 in lost value. It is inter- esting to note that, with over 3300 emergency responses per year, our per -piece average is above some more "urban" Departments. Two "second alarm" fires occurred in 1998. A Greenwood Street home was struck by lightning during a severe thunderstorm; the resulting fire caused major damage to the entire second floor of the dwelling. The ground floor level of a Peach Tree Road home was also damaged in another fire. Fire Prevention Division The Fire Prevention Division continues to administer two primary programs - fire safety education and code compliance. The Division is staffed by the Assistant Chief and is assisted by the suppression staff. This year saw the retirement of Assistant Chief Richard Sullivan and the appointment of Assistant Chief Peter Torode. In the fire safety education program, the SAFE program contin- ues to be a great success. The SAFE staff has accomplished their objective to bring the NFPA "Learn Not To Burn" program to our elementary schools every year. Funding for the program comes from the State Fire Marshall's Office through tobacco revenues. Other fire safety programs have been delivered to industry and schools. Our annual open house event during Fire Prevention Week was again a success. Home fire - safety demon- strations were also well received. The code compliance program is still growing. Inspections were made of smoke detector, fire alarm, and fire protection systems; oil burner, LP gas storage, underground storage tank removals and testing; gasoline stations, and other mandated fire- preven- tion inspections. These require the attention and the time of both staff and fire suppression personnel. Five major commercial building projects were checked, from fire protection plans through acceptance inspection. New programs in development include delivery of NFPN s RISK Watch, a child safety program, and an elevator /escalator safety program. Community Service As part of our mission to protect lives through public education, a new focus is on child car -seat safety. A child -seat safety inspec- tion program is now in place. This community -based program involves specially trained fire fighters and police officers who will conduct courtesy child safety -seat inspections for parents. Our goal is to reduce the number of injuries to infants and chil- dren as the result of improperly applied safety seats and seatbelts. Personnel Changes Two members of the fire suppression division retired; Fire fight- er Larry Carroll and Fire fighter Robert Breslin both with over 30 years of service to the community. Their retirement along with that of the Assistant Chief made for several personnel changes. Peter Torode was promoted to Assistant Chief, Lieutenant Michael Fulton was promoted to Captain, and Fire fighter Larry Giorgio was promoted to Lieutenant. Three new members were appointed to replace the retiring fire fighters; Tim Johnson, Jason Beaulieu and Steve Musto. 'S Page 23, 1998 Annual Report, aow%n of Lexington Emergency Response a000 ■ Total Emergency Calls ❑ Medical Calls 3500 3000 2500 2000 1500 1000 500 0 The 1998 Town Meeting approved funding for the pur- chase of a new ambulance. An EMT work group drew up specifica- tions for the vehi- cle, reviewed bids submitted by ambu- lance manufactur- ers, and recom- 1991 1992 1993 1994 9 mended to the Town purchasing officer the vehicle that best meets our needs. Delivery of the new ambulance is expected in January 1999. Incidents During the past year, a significant number of incidents resulted in loss of personal property. There were 44 structural incidents that caused fire loss of over $250,000. In addition, 39 vehicle fires resulted in an additional $190,000 in lost value. It is inter- esting to note that, with over 3300 emergency responses per year, our per -piece average is above some more "urban" Departments. Two "second alarm" fires occurred in 1998. A Greenwood Street home was struck by lightning during a severe thunderstorm; the resulting fire caused major damage to the entire second floor of the dwelling. The ground floor level of a Peach Tree Road home was also damaged in another fire. Fire Prevention Division The Fire Prevention Division continues to administer two primary programs - fire safety education and code compliance. The Division is staffed by the Assistant Chief and is assisted by the suppression staff. This year saw the retirement of Assistant Chief Richard Sullivan and the appointment of Assistant Chief Peter Torode. In the fire safety education program, the SAFE program contin- ues to be a great success. The SAFE staff has accomplished their objective to bring the NFPA "Learn Not To Burn" program to our elementary schools every year. Funding for the program comes from the State Fire Marshall's Office through tobacco revenues. Other fire safety programs have been delivered to industry and schools. Our annual open house event during Fire Prevention Week was again a success. Home fire - safety demon- strations were also well received. The code compliance program is still growing. Inspections were made of smoke detector, fire alarm, and fire protection systems; oil burner, LP gas storage, underground storage tank removals and testing; gasoline stations, and other mandated fire- preven- tion inspections. These require the attention and the time of both staff and fire suppression personnel. Five major commercial building projects were checked, from fire protection plans through acceptance inspection. New programs in development include delivery of NFPN s RISK Watch, a child safety program, and an elevator /escalator safety program. Community Service As part of our mission to protect lives through public education, a new focus is on child car -seat safety. A child -seat safety inspec- tion program is now in place. This community -based program involves specially trained fire fighters and police officers who will conduct courtesy child safety -seat inspections for parents. Our goal is to reduce the number of injuries to infants and chil- dren as the result of improperly applied safety seats and seatbelts. Personnel Changes Two members of the fire suppression division retired; Fire fight- er Larry Carroll and Fire fighter Robert Breslin both with over 30 years of service to the community. Their retirement along with that of the Assistant Chief made for several personnel changes. Peter Torode was promoted to Assistant Chief, Lieutenant Michael Fulton was promoted to Captain, and Fire fighter Larry Giorgio was promoted to Lieutenant. Three new members were appointed to replace the retiring fire fighters; Tim Johnson, Jason Beaulieu and Steve Musto. 'S Page 23, 1998 Annual Report, aow%n of Lexington APPOINTED by the Town Mana- ger. Chair Martha Wood, Dr. James C. Beck, Dr. Elaine Grunberg, Dr. Burt M. Perlmutter and Expenditures Payroll FY98 FY97 $131,428 $118,313 Personnel ....220 Cows ........5 Full Time 4 4 Part Time 2 1 Dennis Sterzin, Staff: Director Beverly E. Anderson, Health Agent Lisa Ruffy, Administrator Carol Joyce, Public Health Nurse Joyce Cheng, R.N., Animal Control Officer Kathy Fox and Tobacco Control Officer Lea Susan Ojaama. Staff Changes Joyce Cheng, R.N., joined the staff as part-time Public Health Nurse to devote 12 hours a week to investigating communicable diseases, coordinating immunization clinics, and developing public outreach programs. Revision of Health Regulations The board continued to update the town's health regulations. Most local health regulations in place now were created in 1953. During 1998, the board developed new regulations for ground water and drinking water protection, private well construction, floor drains, and animal control. Also, special accounts were created to cover the cost of environmental health studies required by the board. Other regulations due for study are lead paint control, food safe- ty, and septic systems. Immunization and Screening Programs The board implemented new immunization and screening programs for the youth, elderly, and other at -risk populations in Lexington. • Hepatitis B Immunizations: High school students will be offered free vaccinations against Hepatitis B, a viral disease that attacks the liver. The Massachusetts Department of Public Health offers the vaccines free to combat the deadly illness. Since 90 percent of new cases occur in adolescents and young adults, the state provides the vaccines specifically for middle and high school students. The series of three shots will be provided by the Health Division under the supervision of Public Health Nurse Joyce Cheng, R.N. High School students can receive the vaccine starting in January of 1999. The board will also offer the vaccine to private school students as part of a comprehensive public health program. • Pneumococcal Vaccines: Lexington Seniors may now receive vaccines against pneumococcal disease, including meningitis, pneumonia and bacteremia. The vaccine is usually administered once after age 65. The board made the vaccine available at the 1998 influenza vaccination clinic. Residents over 65 may receive the vaccine by appointment with the Public Health Nurse. • Tuberculosis Screening: Residents, healthcare workers, Town employees and at -risk persons may receive free tuber- culosis testing, by appointment. • Influenza Immunization Clinics: The annual flu clinic was held in October, providing vaccinations to more than 500 senior residents and 300 town employees. Page 24, 1998 Annual Report, Town of Lexington Household Hazardous Waste Facility The new Minuteman Hazardous Household Products Facility on Hartwell Ave. opened in May to residents of Lexington and seven participating towns. Open on nine weekends during the year, the facility gives residents a convenient way to dispose hazardous wastes that can contaminate the environment when improperly disposed. The facility replaced the annual household hazardous waste day of previous years. Toxic Use Reduction Program The Health Division implemented an outreach program on toxics use reduction at the new Hartwell Ave. facility. The program, fund- ed by a grant from the Toxics Use Reduction Institute in Lowell, included signs encouraging residents using the facility to limit their use of toxic products. Visitors to the facility also receive a booklet on how to reduce toxics usage in the home. Lisa Ruffy, Health Agent, gave a class on the subject to elementary school children. Tobacco Control The Tobacco Control Program focused on policy promotion and enforcement to eliminate tobacco sales to minors and to reduce public exposure to tobacco smoke. Minuteman Tobacco Education is funded by a state grant in partnership with Bedford. The current grant will continue through June 30, 2000. Various program activities included collaborating with the Health Education Department for the schools, making a cessa- tion program available for municipal employees, and conducting compliance checks with police and local youth to make sure tobacco retailers do not sell to minors. Compliance rates during checks conducted in 1998 ranged from 87 -95 percent. A highlight of the program was Minuteman Tobacco Education collaborating with the Recreation Department and Lexington D.A.R.E. Program to bring "Tobacco -Free Hot Shots" to 4th- 6th grade students. "Hot Shots" is a multifaceted education and inter- vention program started within the Massachusetts Tobacco Control Program. It combines the excitement of a 45- second shooting com- petition with real issues surrounding tobacco use by minors. Over 1000 students were reached with a tobacco -free message by partic- ipating in this program. Number of permitted tobacco retailers: 25. Mosquito Control The town participated in the East Middlesex Mosquito Control Project for the 54th year. A map of wetlands and other mosqui- to breeding areas treated with larvaecide each year may be examined at the Health Department. Animal Control Statistics Licensed Dogs ...................2174 Livestock: Leash Law Violations ...............20 Horses ......27 Unlicensed Dog Notices/Violations ....220 Cows ........5 Dogs placed in Shelter ...............23 Deer ........11 Dogs Adopted ......................3 Poultry .......8 Dog Bites Reported .................10 Cat Bites Reported ...................8 Other Animal Bites ..................3 Board of Health continued from previous page Environmental Health Concerns Based on repeated tests showing high coliform bacteria counts in Vine Brook, the board investigated possible contamination sources. Connections to the Vine Brook culvert, septic systems adjacent to the brook, and other possible sources were ruled out. The board is currently working with the Department of Public Works, Water and Sewer Division, to determine if contamination stems from sewer pipes that run near the brook's path. Indoor Air Quality In response to indoor air quality problems in the schools, the Health Division will work with representatives from the schools, community, and the Massachusetts Department of Public Health to create an indoor air quality assessment program. Based on the "Tools for Schools" approach developed by the Environmental Protection Agency, the new program will evaluate current air quality problems, determine health risks, and prioritize correc- tive measures. Food Establishment Permits The board raised permit fees to a base charge of $150 for restau- rants and retail food stores in order to cover the actual cost of inspections required by the State Sanitary Code. Fees for estab- lishments with increased seating, or retail stores with food preparation on site, were also adjusted. The Board will continue to evaluate fees for other permits in 1999. � a n a « ROLE: To advise the Board of Selectmen on traffic safety issues. APPOINTED by the Selectmen: Chairman Peter Chalpin, P.E., Myla Kabat -Zinn, William Mix, Captain James Kilmartin of the Lexington Police, Ronald Marble, Edward Barsamian, Winifred Bailey Huff, and Richard Hudak. The Committee held four meetings to consider requests and concerns regarding Harrington Road, 20 -mph School Zones, traffic signals, stop signs, speed limits, parking, and pedestrian crosswalks. Many of these items were submitted to the Board of Selectmen by citizens, and referred to the Committee for review and recommendations. Committee meetings are open to the public, and proponents are individually invited to participate. Recommendations include input from Town Departments, Lexington Center Committee, Design Advisory Committee, and Chamber of Commerce, and are for- warded to the Board of Selectmen for final decision. The Committee investigated locations including Massachusetts Avenue, Appletree Lane, Peachtree Road, Scotland Road, Sherburne Road, Wilson Road, Independence Avenue, Forest Street, Fox Run Lane, East Street, Grapevine Avenue, Pleasant Street, Watertown Street, School Street, The Bikeway, Fletcher Avenue, and Whipple Road. Proponents are invited to attend the Selectmen's meeting at which the Committee presents its recommendations. Once approved by the Board, recommendations are forwarded to the Public Works Department for implementation. Permits Issued Inspections Reportable Diseases Environmental Health, Type .............Number Food 276 Campylobacter ..........9 Complaints, & Nuisances Animal ............28 g........... Housing 4 Chicken Pox (Varicella) ...6 Air Quality ..........l Asbestos .............35 Pools /swimming areas ...24 E -Coli 0157:H7 .........1 Water Surface ........5 Camps ...............15 Camps ...............24 Giardia ................4 Water Drinking .......9 Catering ..............7 Daycare ...............1 Hepatitis B .............9 Solid Waste ..........3 Food ...............130 Demolitions ...........38 Hepatitis C ............. 2 Hazardous Waste .....21 Mobile Food ..........7 Tanning ...............1 Lyme .................1 Housing ............18 Funeral ...............1 Housing 18 Pertussis ...............2 Food ..............30 Installers ..............8 Title V related .........17 Salmonella .............6 Pools ..............36 Massage Establishments .14 Massage 8 Shigella ...............2 Mosquitoes ..........3 Massage Therapists .....25 Grease Tra p . . . . . . . . . . 15 Streptococcus Pneumonia ..1 Smoking ............4 Medical Waste Disposal ..6 Temporary .............6 Tuberculosis Class II .....3 Pests/Rodents ........1 Methyl Alcohol ........21 Plan review ........... 12 Tuberculosis Class III .....1 EMF ...............6 Motel/hotel ............3 Other ................13 Viral Meningitis .........2 Noise Pollution .......1 Nursing Homes .........3 Wells ...............7 Pools ................24 Communicable Nursing Services Septic .............21 Wading Pools ..........7 Diseases Mantoux Testing ........86 Asbestos ...........12 Jacuzzi ............... 1 Gonorrhea .............0 Blood Pressure Monitoring 38 Animal .............5 RDNA ............... 6 Chlamydia ............<5 Home Visits ........... 41 Massage ............8 Syringe ...............6 Syphilis .............. <5 Hepatitis B Immunizations 52 Radon 4 Rubbish Trucks .....12 -20 AIDS ................16 Influenza Shots ........891 Lyme Disease ........5 Septage ...........12 -20 Pneumococcal Vaccines .147 Rabies ..............2 Rest Home ............1 Hepatitis B ..........8 Tanning ...............1 Bio Tech ............3 Funeral Directors ......1 -2 Camp ..............18 Other ..............55 1998 Annual Report, Town of Lexington, Page 25 Qepar� uric ''Works APPOINTED by the Town Manager: Director George A. Woodbury, 1995. HIGHLIGHTS: • Regional household hazardous products facility on line with eight communities participating. Built with a State Department of En- vironmental Protection grant at the Hartwell Avenue composting site. Hosted nine collec- Expenditures FY98 FY97 tion events, serving over 4000 cus- tomers, of which 1309 came from Lexington. • Continue Payroll FY98 FY97 $ 3,676,553 $ 3,459,449 Expenses $13,197,482 $12,009,859 Total $16,874,035 $15,469,308 Personnel cling and dispos- Full Time 92 92 Part Time 7 5 Seasonal 5 4 to struggle with the streetlight issue. The deregulation bill permits the Town to acquire the lights. Negotiations are over as are hear- ings with the Department of Telecommunications and Energy; anxiously await their ruling. Restored 600 of the 1294 lights that were turned off. • Sent out bids for an electrical energy supplier for the Town and expect to award a contract in January 1999. A citizens' com- mittee to assist us with this project is headed by Peter Diamond. • Regular maintenance program initiated due to the age and deterioration of the bikepath. The Friends of the Bikeway Committee play a key role and the Town appropriated a small amount of money to support it. • Began a program of managed competition. Town employees bid against several contracts including crosswalk painting, water meter installation, and street sweeping. In every case the work is being done in -house on an overtime basis and at a cost savings. • Purchased and implemented computer -based pavement man- agement program to help stretch paving dollars. Pavement maintenance continues to be underfunded, contributing to the steady decline in the conditions of our streets. • The North East Solid Waste Committee (NESWC) successful- ly negotiated a settlement reducing Lexington's share of the air pollution control costs by $17.5 million (50 percent) and the base cost from $43 to $35 million. Although this will help reduce the rate of cost increases, substantial disposal cost increases are likely until 2005 when the contract ends. In the meantime the Board of Selectmen has appointed a Solid Waste Action Team to review options for post -2005. • In July, Waste Management of MA, Inc., successfully began the changeover to new 5 -year contracts for the collection of solid waste and recycling. Page 26, 1998 Annual Report, Town of Lexington Staff supervised the replacement of the Police and Fire Stations boilers and began the repairs to the roofs on the School Administration Building, Cary Memorial Hall, and the Police Station. Front steps of Cary Hall were repaired and the Public Works' mechanics did a fine job of restoring the ornate light fixtures at the front entrance, saving over $8000. There were a few personnel changes. New Transportation Coordinator Nancy Kolb joined the department in February. Francis X. Fields retired as Town Engineer in May, and Peter Chalpin was selected to replace him. The DPW continues to face the challenges of growing demands with fewer resources, a common problem in most communities. The focus is on efficiency and effectiveness in an effort to keep pace. DPW Administration ROLE: to super- vise the numer- FY98 FY97 ous competitive- $ 294,520 ly bid contracts 46,003 for Public Works Total services includ- 332,024 ing rubbish, recy- cling and dispos- Full Time al of trash, snow Expenditures Payroll FY98 FY97 $ 308,500 $ 294,520 Expenses 46,003 37,504 Total 354,503 332,024 Personnel Full Time 7 7 plowing, transportation, etc., and monitor the parking program and Town - building utilities. HIGHLIGHTS: • Pursued a state - funded grant and the necessary state and local permitting to construct a regional household hazardous prod- uct facility at the Hartwell Avenue composting site. The Engineering Division and Manager of Operations oversaw the bidding and construction of the storage facility which opened for the first collection in May. • Staff worked with the Department of Environmental Protection (DEP) and engineering consultants to plan the offi- cial closure of the Hartwell Avenue landfill site. • Town issued Requests for Proposals to supply electricity to all residents. • Town filed with the Department of Telecommunications and Energy in order to take ownership of streetlights. • Negotiations were completed for a competitive cable televi- sion service for all residents with RCN. Included are provi- sions for eventual remote meter reading. • Issued new contracts to Waste Management of MA, Inc. for trash disposal and recycling. Department of Public Works continued from previous page Engineering Division Town Engineer: Peter M. Chalpin, P.E. appointed September 1998 Expenditures Payroll FY98 FY97 $ 256,802 $ 241,404 Expenses $ 10,186 $ 9,333 Total $ 266,988 $ 250,737 Personnel Designed the complete reconstruction of Depot Square and Full Time 6 6 ROLE: to provide design, construction, and management ser- vices to the DPW as well as to many other departments, boards, committees, and the general public. Infrastructure Renewal: Engineering staff designed, managed and supervised infrastructure projects totaling approximately $2.2 million. Contract 98 -1 $530,000 Street Resurfacing Chap. 90 D &R General Contracting, Inc. Resurfaced 3.8 street miles, micro- surfaced 1 mile. Contract 99 -9 $45,000 Pavement Mgmt System Chap. 90 Surveyed, evaluated and classified 160 miles of streets; data recorded in a database and computer management model devel- oped to be used as a planning and budgeting tool to determine the most effective techniques of pavement management. Contract 97 -2 $250,000 Baker Avenue Area Water Main Cleaning & Lining Water Enterprise Article 8/96 Federico Construction Corp. Phase 13 of 20 -year program addressed 5500 feet of unlined water mains. Contract 98 -2 $250,000 Hancock Street Area Water Main Cleaning & Lining Water Enterprise Article 8/97 N. Granese & Sons Phase 14 of our 20 -year program addressed 5000 feet of unlined water mains. Contract 97 -4 $460,000 Collection Sewer Program, Phase I Sewer Enterprise Article 9/96 ODF Contracting, Inc. Installed 2500 feet of new sewer main and services on Spring Street, Vine Street, Golden Ave. and Bowman Street, including a pump station on Bowman Street. Contract 98 -10 $275,000 Sewer Manhole Rehab, Basin #1 Metcalf & Eddy Managed the construction to rehabilitate approximately 200 sewer manholes in northwest Lexington to eliminate inflow and infiltration. Contract 98 -11 $350,000 Sewer Pipeline Rehab, Basin #1 Metcalf & Eddy Managed the construction to rehabilitate approximately 30,000 feet of existing pipeline in northwest Lexington to eliminate inflow and infiltration. Facilities Design, Construction & Renewal: Provided design, construction, and management services for several projects: HHW Collection Center $180,000 State Funds Constructed a regional Household Hazardous Products Collection Facility at Hartwell Avenue. Emery Park Improvements $135,000 Carol R. Johnson & Associates, Inc. State Funds Designed the complete reconstruction of Depot Square and Emery Park. Contract 97 -8 $30,000 Buckman Tavern Irrigation Gift Account Lawhorn Irrigation Continued installation of automatic sprinkler system around the Battle Green area. Contract 98 -4 $90,000 Pine Meadows Golf Course Irrigation Wells Recreation Enterprise Busy Bee Nursery Dredged pond and installed two wells and pumps to supply water for the automatic sprinkler system. Contract 98 -5 $180,000 Center Pool Concrete Repairs Recreation Enterprise Puraqua Pool Service Resurfaced about 9750 square feet of concrete swimming pool plaster (Marcite surfaces) on three of the Town pools. Contract 98 -6 $25,000 Fire Station Boiler Replacement Article 14/97 Mechanical Service Engineers, Inc. Replaced existing oil -fired steam boiler with new dual -fuel boiler. Contract 98 -8 $65,000 Cary Hall Front Entrance Stairs and Platform Waterproofing Chapman Waterproofing Article 14 of 97 Sealed substrate of front steps at Cary Hall to eliminate water leaks. Contract 99 -7 $20,000 Police Station Boiler Replacement Article 14/98 Mechanical Service Engineers, Inc. Replaced existing oil -fired hot -water boiler with new dual -fuel boiler. Investigation Projects: Sewer Rehab. Analysis $275,000 Basins #2, 6, 7, 8 Sewer Enterprise Metcalf & Eddy Pre - construction investigation and analysis of approximately 800 existing sewer manholes and 180,000 feet of existing sewer pipeline in southwest Lexington. Contract 99 -12 $75,000 Camp, Dresser & McKee DPW Facilities Assessment Study Study to determine the feasibility of renovation, replacement or relocation of the existing DPW Operations Facility. continued on next page 1998 Annual Report, Town of Lexington, Page 27 Department of Public Works continued from previous page Landfill Assessment $185,000 Camp, Dresser & McKee Hartwell Avenue Sanitary Landfill Comprehensive Site Assessment Study to determine permanent closure plan for the existing landfill on Hartwell Avenue. Water /Sewer Connection Permits: Division staff made 146 inspections for water or sewer service connections by Town - licensed contractors. Street Opening Permits Issued: Issued 410 permits to con- tractors for opening or occupying the public way. BmWrty/Utility Records: Citizens, contractors, developers, and realtors were among the 732 persons requesting information this year. Street Lighting Program The Director of Public Works and a Expenditures Total FY98 FY97 $ 387,314 $ 428,045 Senior Civil En- gineer oversaw the Street Lighting Pro -gram. This was the second year of the program that turned off 1294 streetlights and remained unpopular with many citizens. Taking advantage of a full year of savings and the reduced electric costs, by the end of June approximately 600 lights had been restored. As of December 1998, 2682 streetlights were in service. The DPW continued efforts to negotiate the transfer of street- lights to Town ownership. A special section was inserted into the proposed Deregulation of Utilities legislation to allow utilities to transfer the lights. Staff reviewed various lighting options and policies to be implemented if the Town takes ownership of the lights. The filing with the Department of Telecommunications & Energy is complete and the department awaits their ruling. Parking Operation Program Manager: Pauline Burke The parking pro- grain provides a balance of short- and long -term parking for Center visitors and employees. Expenditures Payroll FY98 FY97 $ 34,927 $ 34,508 Expenses $ 19,121 $ 19,247 Total $ 54,048 $ 53,755 Personnel Part Time 5 5 Current facilities include a 300 -car attended lot, 4 permit lots, and about 500 parking meters in the business area. Part-time employees operate the attended lot with backup from the Building Maintenance staff. Local businessman John Carroll donated a new attendants' booth for the Meriam Street parking lot. It was installed by Public Works employees and dedicated in August. In addition to weekdays, the Meriam Street lot is now attended on Saturdays from April through mid- November. Saturday receipts represented 8 percent, or $10,553, of attended lot revenue. Parking Meters ............................$ 222,309 Attended Lot .............................. 126,041 Parking Permits ........................... 41,155 Total Parking Revenue .......................$ 389,505 Page 28, 1998 Annual Report, Town of Lexington ROLE: To advise Selectmen on lighting issues. APPOINTED by the Selectmen: Chairperson Myla Kabat- Zinn, Peter Kovner. Liaisons: John Davies, Planning Board and Dan Busa, Board of Selectmen. HIGHLIGHTS: Progressing on a townwide changeover to more energy- efficient, color- corrected streetlights depends on town ownership of the system. The DPW con- tinues to negotiate with Boston Edison to transfer owner- ship of streetlights to the Town and is currently awaiting a ruling by the Dept. of Telecommunications and Energy. Building Maintenance Division Superintendent: Steven Hatch appointed October 1996 ROLE: to pro- vide for custodial services, preven- tive maintenance and repairs on town -owned buildings, other than schools. It also monitors Expenditures Payroll FY98 FY97 $ 251,106 $ 156,782 Expenses $ 311,231 $ 263,178 Total $ 562,337 $ 419,960 Personnel Full Time 8 8 Part Time 1 1 energy usage and oversees contracted repairs. HIGHLIGHTS: This was the first full year that custodial and maintenance services were provided for the Council of Aging and Cary Library in addi- tion to the Town Office Buildings, the Police and Fire Stations, Public Works Facility, Cemetery office, and Animal Control and Recreation buildings.. The custodial staff attempted to take on maintenance tasks previously performed by contract. Although there were cost savings, it stretched the staff too thin. The division continues to analyze this to develop an optimum approach. • The staff, working with the Engineering group, oversaw the installation of two boilers, one at the Fire Headquarters and one at the Police Station. The new boilers have high - efficiency dual - fueled burner guns which better control energy usage and costs. • In an attempt to save energy and increase lighting for security, the division retrofitted and repaired light poles in the Center. • The maintenance staff, in concert with the School Facilities Department, upgraded the antiquated electrical service at the School Administration Building to a 400 -amp service. This continues an ongoing effort to work more closely with the school personnel. • The staff took on some major improvements. The Transportation Office was moved to the DPW Administrative Office. The old Transportation Offices were renovated to accommodate a new small meeting room and the retirement services office. • A crack was found in the foundation at the Town Office Building that caused damage to a ground -floor conference room. together with the Highway Divisions the crack was repaired and the room refinished. Department of Public Works continued from previous page • Staff remodeled an old Civil Defense Communications Command Center in Cary Hall to add more meeting room space; supplied plumbing and remodeling at the East Lexington Fire Station for a washer /extractor for their protec- tive gear; rebuilt two large fan shafts on air - handling equip- ment at the Cary Library; and repaired exit signs, repainted the caf6, and refinished stairs at the Senior Center. • Staff utilized its prior training in support of the Recreation Department with an installation of state -of -the -art lighting con- trol equipment for the Center Field lighting, allowing greater control of field use and energy costs; also completed a major repair of the hot -water boiler at the Center Pool complex. • The division led the way in supporting a major clean up of the basement and archives in the Town Office Building and Cary Hall in anticipation of future space planning. These accomplishments, plus day -to -day emergencies and cus- tomized custodial services could only be successfully completed by the concentrated team effort of the Building Maintenance Division. Highway Division Superintendent: Warren Monsignore, appointed September 1996 ROLE: To main- tain 126 miles of accepted streets and sidewalks, the drainage sys- tem and brooks, and manage the solid waste dis- posal and yard- Expenditures Payroll FY98 FY97 $ 649,863 $ 623,797 Expenses $ 205,906 $ 224,188 Total $ 855,769 $ 847,985 Personnel All DPW Staff Full Time 18 18 waste composting programs. • Street and Sidewalk Repair: Used over 1000 tons of asphalt maintaining roads, 38 tons of which were applied by town employees using a rented asphalt spreader on the bikepath. These bikepath repairs, needed because of extensive surface heaving caused by tree roots, included 100 feet near the Grant Street Bridge and 100 feet near Seasons Four. Sidewalk improvements requiring grading and resurfacing to eliminate safety problems were made at three locations: East Street, Suzanne Road, and Pheasant Lane. • Street Improvements: Installed 2972 feet of hot -top berm on Whipple Road to eliminate an ongoing erosion problem. Approximately 200 yards of loam and 300 pounds of grass seed were used to complete this project. • Storm drains: Repairs made at two locations on Webster Road due to root infiltration. Also, 211 feet of drainpipe and a catch basin were installed on Larchmont Lane to correct a drainage problem. • Catch Basin Cleaning: Cleared 4501 catch basins. Contractor: Lloyd Truax $26,331 • Street Sweeping: Performed by town personnel, on an over- time basis, utilizing town equipment. The cost was slightly less and the quality of the work was much better than that of private contractors. • Traffic Line and Crosswalk Markings: Traffic lines painted summer and fall by a public -bid contractor. In the spring, crosswalk painting was done by Town personnel on an over- time basis. While there was only a slight saving in cost, the quality of the work was superior. Contractor: Markings, Inc. $19,224 • Traffic Sign Maintenance: The Town is responsible for over 2400 traffic control signs and 500 parking meters. All repairs and installations are now conducted by town personnel to ensure a timely response to traffic control issues. Traffic Signal Maintenance: The Town maintains 13 traffic control signals and 6 additional traffic signals or spotlights. The contractor made 14 service calls. One call required total replacement of the traffic light controller for Mass. Avenue at Worthen Road at a cost of $2350. The Town also paid $14,365 in electricity costs for the 19 traffic lights. Contractor: Tri-State Signal $5206 Minuteman Household Hazardous Products Facility: Personnel installed a 60 -foot by 60 -foot portable hazardous - waste shelter at the new regional drop -off facility at the Hartwell Avenue composting site. The regional facility opened in May, and closed mid- November after a total of nine very successful events. The Center is open to all Lexington residents and those in seven other participating communities. Snow Removal Operations Program Manager: Warren Monsignore ROLE: to han- dle all snow- plowing opera- tions utilizing Public Works staff and 31 Expenditures Payroll FY98 FY97 $ 241,867 $186,897 Expenses $ 283,823 $ 279,944 Total $ 525,690 $ 466,841 Personnel All DPW Staff pieces of hired plowing equipment and seven town sanders. HIGHLIGHTS: In the winter of 1997 -98, Lexington experienced 16 snow and ice storms for a total of 32 -1/2 inches of snow. Six storms required full plowing operations. Three of these storms pro- duced more than 5 inches of snow. During the entire winter sea- son, 1400 tons of sand and 2500 tons of salt were used. Road Machinery Division Superintendent: Robert H. Lesley appointed December 1972 ROLE: to main- tain all Public Works equipment currently valued at $4,805,640. There are 60 vehicles consist- ing of sedans, Expenditures Payroll FY98 FY97 $ 257,254 $ 256,470 Expenses $ 244,639 1$217,487 Total $ 855,769 $ 847,985 Personnel Full Time 7 7 continued on next page Page 29, 1998 Annual Report, Town of Lexington SWAT (Lexington Solid Waste Action Team) ROLE: To advise the Board of Selectmen on waste management policy options, in order to address growing health, economic, and environmental problems from our increasing burden of solid waste. APPOINTED by the Board of Selectmen: Chair Jill Stein, Principal Staff advisor George Woodbury; John Andrews, Jeanne Binstock, Dianne Carr, Laura Dickerson, Elizabeth Brosens, Eileen Entin, John Fedorochko, Katherine Fisher, Kate Fricker, Rosemary Green, Myla Kabat -Zinn, Jay Kaufman, Jeanne Krieger, Al Levine, and Fran Ludwig. HIGHLIGHTS: • Producing the SWAT Waste Management Alternatives Report which summarizes the advantages and disadvantages of the four waste management treatment options: source reduction, recycling, landfill, and incineration. Report will also summarize the history, trends, and current status of solid waste and its management in Lexington. • Exploring opportunities for regional waste management since current regional waste management network, the North East Solid Waste Communities ( NESWC), will expire in 2005. Collaborating with other groups to help build potential networks for future regional waste management efforts and develop consensus on sustainable policies. Collaborations include the following groups: NESWC— Developing strategy for seeking state assistance for the cost of transi- tioning to more sustainable waste management options. Encouraging NESWC to develop long -range policies that address health and environmental impact, the costs of which are generally overlooked in short-term waste management assessments. Massachusetts Department of Environmental Protection (DEP)— Contributed health effects testimony at the DEP hearings which helped lead to stricter mercury controls, reducing the health risks of environmental mercury exposure; offering input to DEP on their draft Aggregate Waste Combustor Emissions Study, suggesting that a health - impact assessment of incinerator emissions must include human exposures to resulting water, land, and food pollution from incinerator emissions; participating in the DEP's Waste Segregation Advisory Committee, helping to develop guidelines for incinerators to decrease the quantity of toxic substances entering their waste streams. League of Women Voters (LWV)— Working with Lexington's LWV as well as a coalition of NESWC Leagues in examining waste management alternatives. Merrimack Valley Environmental Coalition (MVEC)—Along with this coalition of NESWC citizen groups, met with EPA Region I Commissioner John DeVillers and Secretary Trudy Coxe of the Executive Office of Environmental Affairs, in an effort to develop sustainable regional solutions to health, economic, and environ- mental concerns associated with the NESWC incinerator. Urban - Suburban Faith Community Linkage on Environmental Justice —sub- committee on religious community outreach participated in preliminary efforts to develop an interfaith environmental justice network to foster suburban and urban religious group partnerships in environmental justice projects. • Increasing public participation in waste reduction programs— Developing tools and networks for community education and will focus on this aspect once policy report has been completed and presented to the Board of Selectmen. • Developed tools for community education on the health, economic, and environmental issues in waste management such as e -mail newsletter (issued 1 -2 times per month), SWAT web - site ( http:// www. lexingtonma .org/swat/HomePage.htm), "Four Good Reasons to Reduce and Recycle," an educational flier, and a bibliography of intemet sources on incineration. • Outreach networks being developed including subcommittees to focus on education and outreach to schools, the business community, and religious groups; linkages with existing local organizations (Citizens for Lexington Conservation, League of Women Voters); wrote two op -ed articles for the Minuteman addressing the "Emerging Health Imperative" to reduce the toxicity and quantity of our waste. Page 30, 1998 Annual Report, Town of Lexington Department of Public Works continued from previous page pick -up trucks, and large dump trucks; 70 pieces of off -road maintenance and construction equipment including front - end loaders, motor grader, mowers, pumps, welder, and backhoes. The divi- sion also services and repairs 13 pieces of Fire Department equipment and 5 School Department vehicles. HIGHLIGHTS: • All Public Works, Fire, and School vehicles and equipment are under a computerized scheduled preventive maintenance program. Under the vehi- cle restoration program, 18 vehicles were repaired and painted, including 5 sander bodies which were sandblasted and painted. • All division staff are skilled in mechan- ical repairs, welding sheet metal design, fabrication and making of new parts which enable them to repair vehi- cles, construction equipment, snow- plows, mowers, etc. The mechanics also fabricate and build special projects for other departments. They restored the wrought -iron lights in front of Cary Memorial Hall and rebuilt the goal posts for the soccer fields. Solid Waste Management Program Manager: Joe R. Medlin Expenditures Payroll FY98 FY97 $ 36,867 $ 55,630 Expenses $ 2,107,478 $2,008,401 Total $ 2,144,345 $2,064,031 Personnel Full Time 1 1 Seasonal 1 0 ROLE: To manage all waste manage- ment programs including refuse collec- tion and disposal, recycling, composting, and household hazardous- products col- lection and disposal. They are monitored by the Manager of Operations and Highway Superintendent. HIGHLIGHTS: • Disposed of 11,107 tons of solid waste at the North East Solid Waste Committee's North Andover incinerator. Residents recycled 4170 tons of glass, metal, plastics, and mixed paper through the curbside collection program. Department Of Public Works continued from previous page • After five years with Browning -Ferris Industries, Inc. (BFI), requests for new proposals for trash and recycling services were put out. Contracts were awarded to Waste Management of Massachusetts who began collections in Lexington on July 1 under a 5 -year contract. Composting program at the Hartwell Avenue Recycling Facility operated by one full -time employee and a seasonal employee. Highway Division staff assist with the operation of the facility and distribution of biodegradable bags to local stores. Residents recycled an estimated 8200 tons of yard waste - leaves, grass clippings, and brush. The increased com- posting efforts generated rich material that provided 500 cubic yards for residential use and 4500 cubic yards for sale to con- tractors at $3 per cubic yard. In May, the first regional hazardous products collection facili- ty in the state opened at the Hartwell Avenue site. This is a cooperative effort by eight communities to provide for removal of hazardous products from the waste stream. The Board of Health, Public Works Department, and community volunteers combine to operate 10 to 12 collection events each year. Of the 4056 cars that participated in the events, 1309 were from Lexington. FY98 Solid Waste Contracts: Refuse Collection: Browning -Ferris Industries $ 577,858 Refuse Disposal: Mass. Refusetech, Inc. $1,151,514 Recycling Collection: Browning -Ferris Industries $ 315,000 Park Division Superintendent: Brian M. Gilbert appointed February 1993 ROLE: To be responsible for the main- tenance and general care of over 600 acres of town, school, and re- creation lands, and to assist the Conservation Commission in maintaining veg- etative growth on properties under their jurisdiction and im- provements at the Pine Meadows Golf Course. Expenditures Payroll FY98 FY97 $ 576,707 $ 572,518 Expenses $ 80,920 $ 67,341 Total $ 657,627 $ 639,859 Personnel Full Time 16 16 Seasonal 2 2 HIGHLIGHTS: • Playgrounds and Tot Lots: Staff assisted the PTAs at Bowman and Bridge Schools with the installation of play- ground structures; repaired fitness path stations and the board- walk at Lincoln Park; oversaw the crack sealing and fence repair to Clarke Middle School tennis courts and resurfacing of Center Pools; added sand, pea stone, and wood carpet to all town playgrounds and those requested by the School Department; repaired fencing at the Reservoir; resurfaced and painted the Center tennis bangboard. • Sports Fields: Completed the first phase of renovation at Harrington #1 and #3 soccer fields; began a maintenance pro- gram at Minuteman Tech as per an agreement with the school for the use of their field; completed the modification of a new softball field at Clarke Middle School; constructed and modi- fied benches at various baseball fields and repaired backstops; installed a catch basin and drainage at the Worthen Road prac- tice field; and installed automatic irrigation at Muzzey Field. Park Maintenance: Staff painted, repaired, and constructed pic- nic tables and trash receptacles used throughout the Town's park system; installed teak benches throughout the Center and cleaned and sanded all existing teak benches; cleaned and polished the Minuteman statue; conducted a GIS -based inventory of all man- made and natural features along the Minuteman Bike Path; assisted Building Maintenance Division with renovations at Cary Hall, East Lexington Library, and Westview Cemetery; and over- saw installation of an irrigation system at Buckman Tavern. Tree Division Superintendent: Brian M. Gilbert appointed February 1993 ROLE: To be responsible for the care and preservation of all woody plant vegetation in parks, along streets, and in all public properties Expenditures FY98 FY97 owed by the Town. Highest Payroll $ 206,234 $ 199,314 Expenses $ 21,107 $ 11,892 Total $227,341 $ 211,206 Personnel Full Time 6 6 priority is given to emer- gencies. The division main- tains 9000 to 10,000 street trees; all invasive roadside brush; all shrubbery plantings; and trees in parks, playgrounds, cemeteries, Town, and school properties. General Tree Care: Staff resolved over 250 requests for service; pruned Cedar St. and sections of the Pine Meadows Golf Course, Munroe and Westview Cemeteries as part of a preventative main- tenance program; cleared street lights, in the vicinity of requests as standard procedure; cut back encroaching trees and shrubs on the Minuteman Bike path; fertilized all newly planted trees and large mature trees on the Battle Green, Hastings Park, and Town Hall; watered newly planted trees and those showing signs of stress. • Tree Removal: Removed 101 dead, diseased or hazardous trees, ground stumps, added loam to grade and seeded the site. • Planting: Planted 53 trees funded through local donations and the operational program budget; redesigned and planted traffic islands at the Meriam Street Parking lot along the bike- way and the rotary at Burlington St. • Pest Control: Applied herbicide along the bike path and trails to control curbside and invasive weeds, such as poison ivy and Japanese Knotweed; injected and sanitary pruned two Heritage American Elm trees for Dutch Elm disease; sprayed Honeylocust trees infested with aphids and scale at various locations. • Other Projects: Collected and chipped 3900 Christmas trees. Assisted the Cemetery Division with Memorial Day prepara- tions and the Engineering Division with survey crew staffing. continued on next page 1998 Annual Report, Town of Lexington, Page 31 Department of Public Works continued from previous page Pine Meadows Golf Course Operator: New England Golf Corporation Contract Managers: Recreation Director Karen Simmons; Parks and Grounds Superintendent Brian Gilbert The Town contracts with a professional golf management company to operate the Pine Meadows Golf Course. The Recreation and the Park Division staffs work closely with the Recreation Committee in monitoring this contract. The term of the contract expired December 31, 1998. Expenditures Total FY98 FY97 $ 428,708 $ 375,081 Operational improvements made by the Management Company and the DPW staff included: • Additional landscape plantings installed at the first and eighth tees; trees planted along the first and second fairways; Water dispenser housings built and donated by the Minuteman Technical High School and installed at the fifth and seventh tees. • All greens and tees were heavily seeded and meticulously maintained to improve turf quality. Trees were pruned to increase light and air circulation to greens and tees, and to eliminate hazards; pruning and removal of trees to improve shot value was continued on the second, fifth, and eighth holes. • The sand traps on the first, third, and seventh greens were reshaped and new sand added. • Cart paths were installed on the seventh green and eighth tee and green; the asphalt pad on the eighth fairway was removed and the area was graded and seeded; a guardrail was installed along the eighth green cart path for safety. • The irrigation -pond dredging and well - installation were com- pleted; additional irrigation heads were installed on the first, second, and fourth greens to improve water coverage and reduce need for manual supplemental watering. Cemetery Division Acting Superintendent: Dennis M. Mazzone since September, 1996 ROLE: To operate and maintain 34 acres of grounds and all build- ings and equipment for four cemeteries: Westview, Munroe, Robbins, and Colonial. HIGHLIGHTS: Expenditures Payroll FY98 FY97 $232,914 $ 240,254 Expenses $ 34,620 $ 21,725 Total $267,534 $ 261,979 Personnel Full Time 6 6 Seasonal 2 2 • There were 183 interments in Westview Cemetery and 5 in Munroe Cemetery. In Westview Cemetery, 96 new lots were sold totaling 108 graves. Foundations for 119 flush markers were approved and set. • Begun in 1995, the turf restoration project continued with funding from the Trustees of Public Trusts. This project calls for applying fer- tilizers, broadleaf weed control, and grub control and a doubling of the watering effort which has resulted in an improved appearance. • Staff continued to renovate the Westview Cemetery office. • Revenue collections totaled $295,895. Page 32, 1998 Annual Report, Town of Lexington Water /Sewer Divisions Superintendent: William P. Hadley appointed June 1987 ROLE: To serve the needs and concerns of its customers, Expenditures Payroll FY98 FY97 $ 584,652 $ 550,021 Expenses $ 8,838,384 $ 7,870,596 Total $ 9,423,036 $ 8,420,617 Full Time 16 16 sustain quali- Personnel ty drinking water, and provide for the safe and proper discharge of wastewater by maintaining the Town's complete water and sewer infrastructure and implementing various service programs. The Town belongs to the Massachusetts Water Resources Authority (MWRA) and purchases approximately 2 billion gallons of water annually. The Town pays the MWRA to treat and dispose of the town's sewage. The average residential water /sewer bill in FY98 was $604.00, based on a usage of 100 hundred cubic feet (74,800 gallons). The State Legislature again assisted in sewer -rate relief by including in their budget $43 million for MWRA communities; this meant a reduction of $707,817 in Lexington's MWRA assessment. Lexington has received $2,992,372 from the State since the implementation of this program. This was the fourth year of a policy that allows installation of a second meter for outdoor watering. Water consumed through this meter is charged only at the water rate. To date, 1084 of these meters have been installed. The infrastructure consists of 154 miles of water main, two water towers storing 3 million gallons, 1500 fire hydrants, 3400 street and hydrant control valves, and about 10,000 residential control valves located on property lines. Four main water transmission lines serve Lexington: a 16 inch main at Summer St., a 16 inch main on Mass. Avenue in East Lexington up to Pleasant Street, a 12 inch main at Watertown Street, and a 24 inch main on Concord Avenue. The sewer system has 120 miles of street line sewers, 34 miles of trunk line sewers and nine sewer pump stations, including the main pumping station at Route 128 and Bedford Street. The divisions are divided into three sections: water distribution, sewer maintenance, and construction. Employees are cross- trained to per- form all division functions and participate in snow removal operations. Water Distribution responds to service calls from residents, repairs curb and water control boxes, reads and installs water meters, takes water samples, performs hydrant maintenance, and maintains and updates the water control valve locations. They oversee the cross - connection control program and investigate all water bill complaints. They also mark out services for contrac- tors and utility companies, and assist the Engineering Division. In an ongoing effort to provide residents with quality drinking water, staff conducted the annual system -wide water - flushing pro- Department of Public Works continued from previous page gram during September and October. Water is tested for coliform and other bacterial organisms on a weekly basis at nine different sampling locations. All testing showed the absence of any bacteria. Sewer Maintenance maintains the sewer system of 154 miles of pipe and nine sewer pump stations, implement the sewer main flush- ing program, and manage the pump station maintenance program. These two programs help ensure residents of the safe and proper dis- charge of wastewater. The staff also has the technical knowledge to identify any electrical problems with relay or pressure switches. Construction is responsible for the lead water service replace- ment program, installing new control valves where needed, and replacing defective control valves. The staff also oversees replacements of hydrants, sewer mains, and sewer services. Employees attended training seminars on confined space entry, cross connection control, MWRA procedures for drinking water sampling, hydrant maintenance, and courses relating to the State certification exams. Seven employees are State - Certified Drinking Water Facility Operators. One is a Grade 4, one is a Grade 3, three are Grade 2 and two are Grade 1. Another employee is a State - Certified Backflow tester and Cross - Connection Surveyor. Staff responds to emergency water and sewer repairs day and night. Service interruptions are kept to a minimum, but breaks are often at times and locations inconvenient to customers and motorists. Repairs and Replacements Water main breaks repaired .......... .............................32 Water service leaks repaired .......... ..............................7 FY97 Hydrants repaired .......................... .............................57 $ 47,334 Hydrants replaced .......................... ..............................6 Service control valves repaired ..... .............................51 $ 175,897 Street control valves repaired ....... .............................30 $ 226,902 Water services renewed ................ .............................32 Personnel Sewer services replaced ................ .............................10 Sewer main blockages repaired . ............................... 14 Sewer service blockages repaired . .............................13 Sewer manholes ........................... .............................12 Sewer mains flushed and cleaned .............147,378 feet New Installations Outdoor watering meters .............. ............................181 Control valves .............................. ............................... 4 8 inch water main Laconia Street ....................200 feet Hydrants......................................... ..............................4 Water meters . ............................... ............................797 Water services ............................... .............................35 Sewer services ............................... .............................86 G 9 0 0 L d Transportation Services Transportation Coordinator: Nancy Kolb appointed February 2, 1998 ROLE: To over- see all aspects of operation of LEX- PRESS and Chair Car services in- cluding customer service, ridership and fare collection A Expenditures Payroll FY98 FY97 $ 38,860 $ 47,334 Expenses $ 188,042 $ 175,897 Total $ 226,902 $ 223,231 Personnel Full Time 1 1 Part Time 1 1 activities, an on- going service assessment and improvement. In addition, the Transportation Services Office has pursued several projects including the purchase and implementation of compressed natural gas (CNG) buses for LEXPRESS Service, the Lexington- Concord Trolley Service, Emery Park in Depot Square, and the Hartwell Avenue Transportation Management Association (TMA). The Transportation Services Office works closely with the Transportation Advisory Committee (TAC) which assists with transportation policy and program implementation. APPOINTED by the Selectmen: TAC members include Co- chairs Donald Graham and Sara Arnold, Elizabeth Andrews, Sally Castleman, Ed Ganshirt, William Mix, Lorraine Pacocha, Nick Santosuosso, and Ben Turk. Rebecca Rogers is the Student Liaison to Lexington High School. Betty Eddison is the Selectmen's liaison. Front, left to right: Nancy Kolb, Donald Graham, Sara Arnold. Rear, left to right: Ed Ganshirt, Betty Eddison, Sally Castleman HIGHLIGHTS: • LEXPRESS Bus Service. LEXPRESS has six routes serving the neighborhoods, schools, and businesses of Lexington as well as a route serving the Middlesex and Burlington Malls in Burlington. LEXPRESS provided approximately 82,000 rides. A request for proposals was issued and awarded to Joseph's Limousine Service in August 1998 to continue LEXPRESS service until determina- tion is made regarding the purchase of CNG buses (see below). A marketing program for LEXPRESS was initiated and has includ- ed a logo contest and publication of the annual transit guide. continued on next page 1998 Annual Report, Town of Lexington, Page 33 Department of Public Works continued from previous page Chair Car Service. Chair Car service is available for Lexington residents who are mobility impaired and are unable to use public transportation. The Chair Car provided 1730 rides to senior day care, medical appointments, grocery shop- ping, and other daily activities. This represents a 60% increase in ridership over last year. The increase in the cost of this ser- vice was funded by a $15,000 grant from Lahey Clinic. CNG Buses. The Transportation Services Office and the Transportation Advisory Committee worked toward the pur- chase and implementation of CNG buses for LEXPRESS ser- vice. CNG buses lower pollutant emissions over their diesel counterparts and utilize a domestic fuel source. A decision will be made in early 1999 based on an analysis of detailed cost projections and development of implementation plans. Emery Park in Depot Square. Reconstruction of Emery Park in Depot Square is expected to take place in 1999. The Massachusetts Highway Department, under a Transportation Enhancement Grant of approximately $630,000 received by the Transportation Services Office, will complete this work. The park will include: — Widened sidewalks with new tree plantings —New custom reproductions of Battle Green light fixtures — Improved waiting area for LEXPRESS patrons — Better accessibility via crosswalks and wheelchair ramps —New brick walks and teak benches within the park Permanent Building Committee Expenditures To Owners'Representative Fay DeAvignon $ 41,755 To HMFH Architects to conclude design development. $ 2,211,808 ROLE: To provide ongoing expertise and experience in manag- ing design and construction of all Town building projects. Includes hiring professional assistants; obtaining bids; and entering into contracts for plans, specifications, and completion of construction. Can participate in legal actions to defend the Town's interests. APPOINTED by the Town Manager for 3 -year overlapping terms: Chairman Peter Kelley, William R. Bruckman, Peter Johnson, Philip Poinelli, and Mary Lou Touart. APPOINTED by the School Committee: Nicholas Cannalonga and Jonathan Himmel APPOINTED by the Library: Jay Lucker and Walter Pierce. HIGHLIGHTS: • Completed Design Development phase stage for secondary schools (drawings upon which construction drawings and bid Page 34, 1998 Annual Report Town of Lexington —New shrub and perennial plantings —New trees including planetree, elm, linden, and redbud. Hartwell Avenue Transportation Management Association (TMA). The Hartwell Avenue TMA is visioned as a public - private partnership dealing with transportation issues. Some activities that the TMA may pursue include ride matching for carpooling and vanpooling, flexible work schedules, a guar- anteed ride home program for people who use alternative transportation to get to work, and roadway improvements. Nordic Properties, the developer of 10 Maguire Road, con- tributed $10,000 toward dues for TMA formation. Lexington - Concord Trolley Service. A detailed feasibility study was completed for the Lexington Concord Trolley Service in con- junction with the Lexington Concord Area Visitors Council. Several factors led to the decision not to pursue this project further includ- ing: the unavailability of trolley -type vehicles; a nation -wide driver shortage leading to higher hourly rates for operation; and large start- up costs required from historic and tourist sites being served. Other Transportation Demand Management Activities. Spaulding & Slye contributed $4000 for LEXPRESS service as required under their special permit for development at 45 Hayden Avenue. Cranberry Hill Associates, the developer of Hayden Medical Center at 16 Hayden Avenue, is also expect- ed to contribute $4000 as required by the building permit. Similar contributions are expected next year. 110, documents could be prepared and pricing done as accurately as possible at this stage). • Ended employment of Owners' Representative, who had coor- dinated between architects, clients, and committee. Following defeat of the debt exclusion vote in December 1997, met with ad hoc advisory committee to determine what costs for the high school could prudently be cut with minimal impact on school programs. Encouraged trimming and rethinking of essential needs with school personnel and archi- tects (HMFH) leading to considerable savings in new con- struction at the two middle schools. • Met jointly with the Cary Library Building Committee to assist in plans and preparations for hearings of HDC and Board of Appeals. After the library project was halted due to an abutter's law suit against Board of Appeals variances, the committee kept apprised of the library's progress in legal and HDC issues. • After Town Meeting and voters approved the new three -sec- ondary- school project proposal, plunged into preparations for reimbursement application to the State Department of Education and for beginning of construction as soon as possible. • Held 27 meetings. School Committee 4 .:t Expenditures (seepages 37 -39 for details) FY98 FY97 Operating Expenses $ 43,178,091 $ 40,159,770 Capital Expenses $ 3,355,644 $ 1,531,163 Personnel Full Time .........535 Part Tune ..............198 ROLE: To develop school policies, approve operating, and capital budgets; supervise and evaluate the Superintendent of Schools; advo- cate for school concerns to other Town officials and the community; and act as liaison between the school department and community. ELECTED to 3 -year terms: Chair Susan B.(Barrie) Peltz, Susan Elberger, Fred Rosenberg, Martin F. Long, and Robin DiGiammarino (elected to a one -year term to complete the term of Joseph Dini who resigned in December 1997). Wenda Harris is the Student Representative. Major Focus on Capital Needs of School Buildings The School Committee began and ended 1998 focused on the need to repair and expand the school buildings. Having seen a four - school renovation and expansion plan defeated in a town -wide debt exclusion election in December 1997, the committee solicited help from both opponents and supporters of the original plan. In late October, the committee brought forward a $53.9 million scaled -back plan involving the three secondary schools. Selectmen and finance boards unanimously supported the plan and voters passed the necessary debt - exclusion measure by a two -to -one margin at a December 7, 1998 Special Election. Purchased 10 portable classrooms to accommodate population increases at Diamond Middle School and Hastings Elementary School, and three to move early childhood program from Lexington High School to Harrington Middle School due to population increase at Lexington High School. Budget In the spring, the committee worked with Selectmen to resolve oper- ating budget issues. As a result, the committee went to Town Meeting with a budget request that met the most pressing needs of the school system and, at the same time, respected the revenue capacities of the community under Proposition 2 -1/2. Town Meeting also approved funding for the third year of the 5 -year Technology Plan. The committee concluded successful negotiations with the Lexington Education Association (LEA) and the Lexington Educational and Support Association (LESA) for 3 -year contracts after researching contracts with 11 other comparable communities. The negotiations put Lexington school salary levels at or above median salaries in the other towns. The LEA contract for teachers agreed to raises of 1.5% for FY99, 4.5% for FY2000, and 4.5% for FY2001. The LESA contract covering clerical personnel calls for increases of 2% in FY99, 3.5% in FY2000, and 3% in FY2001. 0 0 0 Front, left to right: Susan Elberger, Barrie Peltz, Fred D. Rosenberg. Rear, left to right: Karla Brooks Baehr, Superintendent of Schools; Robin DiGiammarino; Wenda Harris, Student Representative. Massachusetts Curriculum Frameworks Late spring saw the formal beginning of Lexington's systematic effort to re- examine its curriculum in light of the recently adopted Massachu- setts Curriculum Frameworks. hi four coordinated presentations to the committee, History/Social Sciences and English/Language Arts coordi- nators explained work underway to identify strengths and weaknesses in the K -12 curriculum and to plan for addressing deficiencies. Superintendent of Schools In June, the committee regretfully accepted the resignation of Dr. Jeffrey Young, Lexington's Superintendent of Schools since 1992. The committee made special note of Dr. Young's strong, positive influence on the school system. In the summer the committee appointed Dr. Karla Brooks Baehr Interim Superintendent for the next school year, and hired a search consultant, J. A. Roy Associates, to assist members in finding a permanent replacement for Dr. Young. Audits and Evaluations An audit from the State Department of Revenue shows the School Department doing exceptionally well in financial man- agement and program design. Lexington High School underwent evaluation by New England Association of Schools and Colleges. Goal- setting In the fall, the committee continued its practice of adopting goals to focus the work of both the committee and the superintendent for the year ahead. The goals committed staff to improving student learn- ing through continued work on curriculum alignment, technology integration and anti- racism. They also focused attention on improv- ing organizational and planning capacities with particular emphasis on strengthening school -based decision making and supporting transitions in leadership at the central office and at Fiske School. Continuing Support The Lexington Education Foundation contributes ongoing support of creative and innovative projects and methods throughout the school sys- tem. Sustained efforts of individual school and town -wide PTAs contin- ue to enhance the quality of education and community in Lexington. 1998 Annual Report, Town of Lexington, Page 35 Superintendent of Schools APPOINTED by the School Committee: Interim Superintendent Dr. Karla Brooks Baehr, replacing Dr. Jeffrey Young who resigned in June. Last year, Lexington Public Schools' faculty and staff, in part- nership with parents and other members of the community, focused their attention on several key system -wide priorities. Three system -wide curriculum and instruction goals drove both budget planning and professional development: • systematic review of Lexington's curriculum in light of the curricu- lum frameworks adopted by the Commonwealth of Massachusetts; • implementation of the system's 5 -year commitment to inte- grate technology effectively to support student learning; • implementation of multi - cultural, anti - racist practice at all levels of the system. Principals worked with School Councils to develop School Improvement Plans tied to these system -wide priorities, yet tai- lored to the unique culture and needs of each school. Two features of the capital and operating budgets supported by Town Meeting merit particular mention: • With a nominal net increase in cost, curriculum responsibilities were reorganized and divided between an elementary office and a sec- ondary office. Fiske School Principal Joanne Benton was promoted to the newly created position of Director of Elementary Education. At the same time, K -12 Director of Curriculum and Instruction Dr. Diane Tabor became Director of Secondary Education, affording her the opportunity to concentrate her energy on the three secondary schools. Together with the restoration of stipends for full-time teach- ers at the middle schools who take on department chairing respon- sibilities, the system positioned itself to meet increasing demands for systematic review of and support for curriculum, instruction, and professional development of the highest quality. • Portable classrooms and new teaching positions at both the ele- mentary and secondary levels enabled the maintenance of rea- sonable class size in the face of continued enrollment growth. Together with the departure in the summer of Superintendent Young, the system faced many changes in key leadership and sup- port staff positions. Director of Personnel David Wilson retired; Director of Business and Finance Sandra Guryan elected to join Dr. Young in Newton; long -time teacher Sarah Brooks assumed the role of Interim Principal at Fiske; and Alice Bevington, Personnel Secretary for 32 years, retired. Dr. Frank Cummings and Ms. Susan Bottan joined Dr. Baehr on the central office staff as interim Director of Human Resources and interim Director of Business and Finance, respectively. Despite these changes, facul- ty and school level administrators maintained their focus on rig- orous professional development and curriculum review. The year drew to a close with the release of results on the first admin- istration of the Massachusetts Comprehensive Assessment System (MCAS) for all students in grades 4, 8, and 10. Vowing not to `over- react or under - react" to results that showed Lexington students per- forming at or near the highest levels in the Commonwealth, admin- istrators and faculty agreed to use the results as another tool to assess with care and candor the strengths and weaknesses of their work. '. Page 36, 1998 Annual Report, Town of texington Enrollments Continuing education .........................94.6% 4 -year college .... ..........................87.5% Actual 98199 Projected 99100 Bowman 537 522 Bridge 492 502 Estabrook 501 494 Fiske 430 458 Harrington 396 414 Hastings 436 460 Total Elementary 2792 2850 Clarke 661 706 Diamond 719 714 Total Middle 1380 1420 High School 1543 1608 Grand Total 5715 5898 High School Class of 1998: Size of class ... ............................314 Continuing education .........................94.6% 4 -year college .... ..........................87.5% 2 -year college ... ............................5.1 % Other schooling ... ...........................2.0% Employment ..... ...........................4.8% Other........... .............................6% National Merit Scholarship Program Class of 1999 Semi - finalists .. .............................20 Letters of Commendation ......................53 School Inventory Elementary, Grades K -5: Bowman, 9 Philip Road Built 1967 Bridge, 55 Middleby Road Built 1966 Estabrook, 117 Grove Street Built 1960 Fiske, 34A Colony Road Built 1948 Harrington, 146 Maple Street Built 1956 Hastings, 2618 Mass. Avenue Built 1955 Middle Schools, Grades 6 -8 Clarke, 17 Stedman Road Built 1972 Diamond, 99 Hancock Street Built 1957 High School, Grades 9 -12 251 Waltham Street Built 1950 Malcolm Astley, Principal Barbara Manfredi, Principal David Horton, Principal Sara Brooks, Interim Principal David Crump, Principal Richard Rogers, Principal Pamela Houlares, Principal Joanne Hennessy, Principal Philip Lanoue, Principal continued on next page 1998 Annual Report, Town of Lexington, Page 37 _;q 1994.1995 1995 -1996 19961997 IS►9 -1998 Personnel Services Administrative Offices $ 337,742 $ 393,467 $ 386,216 $ 412,098 $ 543,202 Principals and Assistants 1,019,507 1,054,657 1,079,025 1,114,919 1,203,500 Supervisors /Coordinators 640,221 676,976 668,739 747,262 822,698 Classroom Teachers 14,897,077 15,696,252 16,385,616 17,506,883 18,861,173 Degree Changes 28,500 40,000 45,000 0 0 Severance Pay 205,011 180,688 206,506 142,992 135,713 Special Needs Staff 2,040,613 2,296,173 2,661,947 2,802,538 3,249,455 Tutors 898,518 1,024,390 1,114,999 1,417,104 1,456,802 Stipends (Extra Duty) 88,495 101,470 61,894 66,388 125,551 Nurses 161,957 179,322 184,275 205,858 299,613 Instructional Materials Specialists(Library) 403,630 470,949 512,435 547,662 589,491 Guidance Counselors 680,908 780,342 842,858 874,251 837,903 Psychologists 97,424 135,934 137,896 147,513 189,662 Doctors 25,372 24,335 26,225 2,200 24,251 Aides 494,166 500,755 483,739 609,313 793,517 Special Needs Assistants 198,960 224,557 225,161 263,682 239,209 Secretarial and Clerical 1,040,650 1,134,917 1,231,308 1,331,103 1,362,462 Computer Center Technical 45,324 46,706 70,685 168,018 196,422 Student Programmers 3,569 9,891 14,725 9,099 10,685 Custodians and Maintenance 1,589,111 1,580,885 1,569,347 1,619,407 1,638,352 Crossing Guards 65,616 76,751 79,337 83,207 84,025 Workers' Compensation 18,625 36,216 1,699 0 19,572 Subtotal $ 25,239,765 $ 26,801,748 $ 28,137,840 $ 30,280,487 $ 32,930,628 Employee Benefits* $ 2,982,086 $ 3,180,190 $ 3,299,797 $ 3,331,521 Expenses Fuel- Heating $ 239,275 $ 217,090 $ 319,788 $ 374,106 $ 298,003 Vehicle Parts, Gas, Oil 4,305 4,548 7,647 7,038 10,061 Office Supplies 63,835 80,981 103,139 97,222 99,593 Teaching Supplies 283,135 314,919 300,324 322,874 329,415 Other Supplies 74,551 111,638 125,277 160,554 156,277 Textbooks 164,330 213,097 240,109 238,825 263,422 Library Books and Cataloging 25,214 41,600 40,925 42,336 47,072 Periodicals and Newspapers 9,812 10,706 14,830 12,303 13,493 Recruiting Materials 8,686 12,188 13,564 9,729 17,096 Report Cards/Progress Reports 1,671 2,383 2,064 1,055 1,904 Handbooks 1,896 1,030 65 3,582 3,602 Professional Books /Subscriptions 4,050 6,949 6,289 13,501 8,194 Student Publications 5,674 8,999 7,500 5,260 0 Film Rental 2,349 2,230 2,759 55 50 Media Purchase 7,277 13,383 9,789 12,742 24,079 Computer Software 18,187 36,000 49,556 53,150 61,590 Repair of Plant (Supplies) 60,525 54,092 85,854 89,697 79,788 Repair of Grounds (Supplies) 583 116 1,268 1,010 1,796 Subtotal $ 975,355 $ 1,131,949 $ 1,330,747 $ 1,445,039 $ 1,415,435 continued on next page 1998 Annual Report, Town of Lexington, Page 37 ,vl E tlitur+es by Ling � E ' II995 1995 -1,996 1996 -1997 1947 -1998 Equipment Purchase and Rental New Equipment $ 31,858 $ 218,951 $ 216,583 $ 100,872 $ 20,376 Replacement of Equipment 10,140 52,941 83,621 54,260 62,975 Subtotal $ 41,998 $ 271,892 $ 300,204 $ 155,132 $ 83,351 Contracted Services Consultant Services $ 512,696 $ 663,693 $ 527,109 $ 629,608 $ 594,176 Special Testing 26,118 57,215 53,696 31,891 41,717 Built -in Items/Bldg. Repairs 100,477 55,338 92,955 79,015 41,077 Electrical (Repairs) 22,884 27,999 22,896 25,615 22,995 Plumbing (Repairs) 19,423 16,565 17,604 14,891 23,077 Heating (Repairs) 32,398 36,924 59,577 85,758 100,486 Painting 12,122 13,851 30,172 10,276 3,190 Roofing (Repairs) 6,000 3,333 10,069 4,674 8,506 Glass (Repairs) 4,401 5,172 4,745 6,205 8,621 Other Property Services (Repairs) 27,480 31,066 24,938 79,785 96,168 Mop Rental 8,136 6,149 8,193 8,879 8,553 Electricity 517,177 526,990 539,795 641,433 633,720 Water 96,519 101,237 103,485 91,990 133,194 Gas (Bottled and Natural) 11,312 9,173 15,934 16,299 15,452 Telephone 106,562 110,989 121,903 160,892 156,722 Insect Control 3,918 4,534 5,380 4,047 4,367 Elevator Service and Repair 0 0 16,665 1,338 7,313 Pupil Transportation Regular 507,984 535,432 642,243 700,975 733,124 Special Needs, in Town 73,978 70,133 85,886 92,745 102,808 Special Needs, outside 96,064 113,215 134,210 140,098 169,964 Field Trips 2,441 5,208 5,832 6,305 8,953 Other Transportation 65,916 94,185 115,599 99,688 100,542 Travel and Meetings Intrastate 23,201 24,762 23,997 25,272 10,970 Travel Out of State 11,584 6,197 4,425 12,660 482 Travel Within Lexington 7,373 7,145 8,695 9,156 11,754 Printing 7,707 9,066 5,730 8,916 9,610 Newsletter 9,865 3,185 2,087 1,037 800 Equipment Service/Maintenance 181,385 198,770 209,773 215,039 243,778 Tuition Special Needs 887,153 1,202,009 1,485,484 1,545,845 1,931,934 Membership 32,737 40,958 37,555 53,541 50,477 Other General 221,365 215,516 380,559 157,425 128,595 Equipment Rental 5,628 10,637 16,863 18,017 14,031 Subtotal $ 3,642,004 $ 4,206,646 $ 4,814,054 $ 4,979,315 $ 5,417,156 Grand Total $ 29,899,122 $ 35,394,321* $ 37,763,035* $ 40,159,770* $ 43,178,091* *School Benefits Costs included beginning in 1994 -95 Page 38, 1998 Annual Report, Town of Lexington Lexington Public Schools 1997 -98 Summary of Outside Funding Grants Area Lexington Use Amount FEDERAL Special Education Supporting Access Grant Title VI Technology to the Curriculum $ 23,934 Essential Skills Remedial $ 10,000 Emergency Immigration $ 23,507 PL 94 -142 Special Education IDEA $ 412,695 Early Childhood Mainstreaming Health Services Nursing Services $ for Pre- School $ 39,200 PL 97 -35 Chapter 2 Block Instruction/ Standards In Action Grant Title VI Technology $ 13,511 PL 100 -297 D. D. Eisenhower/Tide 11 Math/Science $ 15,651 16,000 Total Federal Funds Enhanced School $ 538,498 STATE Health Services Nursing Services $ 15,157 Chapter 636 METCO FEDERAL/STATE $ 882,767 Comprehensive Health Health Education $ 122,429 Lexington Education Foundation (FY97) Drug Free Schools 85,716 $ 28,843 Ed Reform Act Elementary Violence (collected Athletics & Athletics Gate Receipts $ 152,028 Prevention Tuition $ 7,325 Advanced Placement $ $ 7,500 Medicaid Reimbursement (from &96- 12/97) Gifted & Talented 62,571 $ 7,500 $ Redesign of Preservice Education $ 25,000 Gov. Alliance Peer Leader Program $ 20,000 School Restructuring Coalition of Essential Schools Middle School College Partnership $ 15,000 COMMUNITY, CORPORATE, & PRIVATE DONATIONS Italian Consulate (CASTT) $ 22,000 Presidential Excellence $ 7,500 Pub/Priv Team Training $ 5,000 Total Donations $ 34,500 GRAND TOTAL ALL SOURCES $ 2,423,443 Townwide Technology Steering Committee ROLE: a volunteer group Expenditures $909,250 composed of school adminis- trators, a School Committee member, parents, and citizens who advise the Superintendent of Schools. Lexington's state - approved Five -Year Technology Plan is organized by year, with each year focused on a specific goal: Year 1, 1996 -1997: Completing the Network Year 2, 1997 -1998: Teacher Immersion Year 3, 1998 -1999: Curriculum Integration Year 4, 1999 -2000: Student Immersion Year 5, 2000 -2001: Student Immersion, continued HIGHLIGHTS: • During the 1997 -98 school year, the School Department pro- vided extensive professional development to promote tech- nology literacy for all teachers. Training was provided for staff competency in the five core technology- related skills referred to as "Kansas ": basic Macintosh operations, word processing, electronic mail, web research and network access. • Purchased 300 teacher workstations with printers, school servers, and CD ROM towers to provide hardware to make this professional development possible. Workstations were equipped with the core software used across the entire school system. In addition, computer furniture and peripher- als (scanners, large monitors, focus boxes) were purchased. Lexington Scholarship and Education Fund Committee ROLE: To oversee the distribution of funds collected bian- nually, through the tax bill solicitation, to either the Lexington PTA Council Scholarship Fund or the Lexington Education Foundation, as indicated by the donor. APPOINTED by the Selectmen: Thomas Fenn and David Williams from the Lexington PTA Council Scholarship Committee, Kerry Brandin and Jules Pieri from the Lexington Education Foundation, and the Superintendent of Schools. HIGHLIGHTS: • $8600 in donations was designated and distributed to the Lexington PTA Scholarship Award Fund. • $10,039 in donations was designated and distributed to the Lexington Education Foundation by 235 contributors, more than a third of whom were first -time donors. 1998 Annual Report Town of Lexington, Page 39 Goals 2000 Learning Standards In Action $ 35,000 Community Service Learning $ 16,000 DPH Enhanced School Health Services Nursing Services $ 15,157 Total State Funds $ 1,182,521 FEDERAL/STATE Minuteman School to Career Partnership $ 3,500 LOCAL Lexington Education Foundation (FY97) $ 85,716 FEES Transportation $ 331,137 (collected Athletics & Athletics Gate Receipts $ 152,028 in 1997 -98) Tuition $ 16,207 Building Rental &Extended Day Program $ 16,765 Medicaid Reimbursement (from &96- 12/97) $ 62,571 Total Fees $ 578,708 COMMUNITY, CORPORATE, & PRIVATE DONATIONS Italian Consulate (CASTT) $ 22,000 Presidential Excellence $ 7,500 Pub/Priv Team Training $ 5,000 Total Donations $ 34,500 GRAND TOTAL ALL SOURCES $ 2,423,443 Townwide Technology Steering Committee ROLE: a volunteer group Expenditures $909,250 composed of school adminis- trators, a School Committee member, parents, and citizens who advise the Superintendent of Schools. Lexington's state - approved Five -Year Technology Plan is organized by year, with each year focused on a specific goal: Year 1, 1996 -1997: Completing the Network Year 2, 1997 -1998: Teacher Immersion Year 3, 1998 -1999: Curriculum Integration Year 4, 1999 -2000: Student Immersion Year 5, 2000 -2001: Student Immersion, continued HIGHLIGHTS: • During the 1997 -98 school year, the School Department pro- vided extensive professional development to promote tech- nology literacy for all teachers. Training was provided for staff competency in the five core technology- related skills referred to as "Kansas ": basic Macintosh operations, word processing, electronic mail, web research and network access. • Purchased 300 teacher workstations with printers, school servers, and CD ROM towers to provide hardware to make this professional development possible. Workstations were equipped with the core software used across the entire school system. In addition, computer furniture and peripher- als (scanners, large monitors, focus boxes) were purchased. Lexington Scholarship and Education Fund Committee ROLE: To oversee the distribution of funds collected bian- nually, through the tax bill solicitation, to either the Lexington PTA Council Scholarship Fund or the Lexington Education Foundation, as indicated by the donor. APPOINTED by the Selectmen: Thomas Fenn and David Williams from the Lexington PTA Council Scholarship Committee, Kerry Brandin and Jules Pieri from the Lexington Education Foundation, and the Superintendent of Schools. HIGHLIGHTS: • $8600 in donations was designated and distributed to the Lexington PTA Scholarship Award Fund. • $10,039 in donations was designated and distributed to the Lexington Education Foundation by 235 contributors, more than a third of whom were first -time donors. 1998 Annual Report Town of Lexington, Page 39 v b Vi ro 0 0 a Minuteman Regional High School Expenditures FY98 Payroll $ 8,458,599 Expenses $ 4,241,507 Capital Items $ 423,720 1998 -99 Budget $13,123,826 Lexington's assessed share $ 725,557 NOTE: HIGHLIGHTS: Town Meeting voted Instituted a public information program to help parents and stu- to pay $725,556 dents become more aware of Minuteman's programs in career signifying its disap- and college preparation and to emphasize the new name of proval of Minute- Minuteman Regional High School, with the added tag line of man's budget. School of Applied Arts and Sciences. REGIONAL SCHOOL COMMITTEE APPOINTED by towns' moderators: Lexington's representative Jane Pagett. Other member towns include: Acton, Arlington, Belmont Bolton, Boxborough, Carlisle, Concord, Dover, Lancaster, Lincoln, Needham, Stow, Sudbury, Wayland, and Weston. SUPERINTENDENT: Ronald Fitzgerald, hired by Regional School Committee; contract term: 1995 -2003 ENROLLMENT INFORMATION FOR LEXINGTON (Shown in full -time equivalents) Regular high school students ...................34.00 Post - graduate students ........................ 3.80 Part-time "reduced charge" students: ..............4.28 Afternoon students: ...........................3.60 Middle School tech programs: .................25.00 FY 98 Total, full- & part -time students: ...........70.68 Planning Board Front, left to right: John Davies, Fred Merrill, Steve Colman. Rear, left to right: Robert Bowyer, Tony Galaitsis, Joe Marino. Page 40, 1998 Annual Report, Town of Lexington • Worked with the Lexington, Acton - Boxborough, Lincoln, Sudbury, Bolton, and Lancaster middle school teachers to provide technical literacy by developing and incorporating technology edu- cation in support of the Massachusetts Curriculum Frameworks. • In an After - School Program, provided hands -on career and academic enrichment opportunities for 6th, 7th, and 8th graders twice weekly during October and March. • Added new curricula to prepare students for lifelong learning in high - opportunity career areas including: — Telecommunications Technology Program — Aquaculture and Geographical Systems training for Environmental students — A flexible manufacturing training station as part of the Electromechanical Robotics area — The Automotive Youth Education Systems program designed to train master automotive technicians needed to use state -of -the -art tools and equipment • Received the unanimous recommendation by the New England Association of Schools and Colleges for the continu- ation of the school's accreditation and commendation of the staff and school programs. Expenditures Payroll FY98 FY97 $130,097 $126,999 Expenses $ 7,000 $ 6,613 Personnel Full Time 3 3 ROLE: To pre- pare the Compre- hensive Plan, ad- minister Subdivi- sion Regulations in accordance with the State Subdivi- sion Control Law, and make decisions and recommendations required by the Zoning by -law and the State Zoning Act. The Planning Department analyzes economic, demographic, and development trends occurring in Lexington and the region to assist the Planning Board, the Town Manager, and other town departments and committees. ELECTED: Stacey P. Bridge - Denzak, 1998, for a 5 -year term; Anthony G. Galaitsis, until 2002; Clerk Steven L. Colman, until 2001, Vice Chairman John L. Davies, until 2000; Chairman Frederick L. Merrill, Jr. until March, 1999. APPOINTED by the Town Manager: Planning Director Robert A. Bowyer, 1980; Assistant Planner Joseph A. Marino and Department Clerk Elissa M. Tap. Planning HOard continued from previous page HIGHLIGHTS: • Eight amendments to the Zoning By -Law proposed by the Planning Board approved by Town Meeting including two new sections to the Zoning By -Law: Outdoor Lighting to reduce glare from poorly designed lighting fixtures and the Wireless Communication Antennas amendment to address the proliferation of cellular telephone antennas. The first proposal under the new cluster development section of the Zoning By -Law adopted by the 1996 Town Meeting approved by the Planning Board allowing construction of an eight -unit development oriented to "empty nesters" off Marrett Road near Five Forks. Several public meetings held on a 16 -unit development off Wood Street and a 21 -unit devel- opment off Winter Street are nearing the final approval stage. With the cluster development concept, the Board is accom- plishing its goals of preserving more open space and provid- ing a variety of housing styles and price ranges. • Revised policy statement on cluster development which pro- vides guidelines for developers; conducted a meeting with the builders, land planners, architects, engineers, and lawyers active in residential development to evaluate implementation of new cluster development regulations and guidelines. Resumed negotiations among Belmont, Lexington, and Waltham, and the State Division of Capital Asset Management to start the implementation of the Reuse Plan for the 350 -acre Metropolitan State Hospital land previously approved by the Massachusetts Legislature. The Reuse Plan calls for the 35 -acre Hospital Main Campus (28 acres of which are in Lexington) to be redeveloped for multi - family housing. That development could be the largest multi - family housing development in Lexington when it is presented to the Town Meeting in the next year or two. A questionnaire has been drafted by the Planning Director to help define Lexington's priorities for the type of housing to be construct- ed by private developers. Participated actively in an unprecedented Four -Town Planning Group working with representatives from the other towns abutting Hanscom Field (Bedford, Concord, and Lincoln) and the Minuteman National Historical Park, Massport, and the US Air Force. Focus was on developing an implementation plan for the Draft Master Plan prepared in 1997 by Daylor Associates for the four towns. A systematic comparison of each town's regulatory controls on develop- ment has been prepared. • Chairman Fred Merrill is representing the Board in a new ini- tiative of the Board of Selectmen to establish a broad -based strategic and long -range planning process. • Transfer of Hennessy Field to the Conservation Commission was defeated at the 1998 Town Meeting due to opposition from advocates of athletics programs for Lexington youth. An article to form the Hennessy Field Ad Hoc Committee "to evaluate the needs for sporting /athletic fields, the potential options for creat- ing new athletic fields and recommend a use designation for Hennessy Field" was then passed. Steve Colman is serving as the Board's representative and chair, Stacey Bridge - Denzak and Tony Galaitsis are also on the committee. Board and staff attended sessions at the American Planning Association's National Planning Conference in Boston which attracted over 4600 planners. Sessions and mobile workshops on a wide variety of educational topics were aimed at provid- ing high quality opportunities for professional development. Planning Director Robert Bowyer and Planning Board mem- bers John Davies and Fred Merrill conducted a mobile work- shop, "A Planner's Tour of Lexington and Concord." • Final Subdivision Plans Approved, 1998: —22 Revere Street, off Mass. Avenue, 2 housing units —155 Old Spring Street, off Spring Street, 2 housing units —Porter Lane, off Adams Street, 6 housing units — Coppersmyth Way, off Marrett Road, 8 dwelling units • Sketch Plans presented to the Board —Old Smith Farm, 160 -170 Wood Street, 7 housing units — Lexington Park , off Winter Street, 21 housing units —113 -115 Concord Avenue, 2 housing units —246 Concord Avenue, 2 housing units —112 Laconia Street, 2 housing units • Street Improvement Plans Approved, 1998 —Earl Street, 1 housing unit Transition Plan The Planning Board has developed a staff transition plan in anticipation of a total turnover in the professional planning staff in the next year or so. Assistant Planner Joseph Marino, after 9 years service, has been appointed the Town's Economic Development Officer. Planning Director Robert Bowyer, after 18 years service, is close to retirement. The Board sought to fill the Assistant Planner position with some- one capable of taking over as Planning Director when Mr. Bowyer retires. Glenn Garber was selected and joined the Planning Department staff in December 1998. Mr. Garber brings with him 26 years of professional planning experience with a mixture of public agency experience and work with consulting firms. The Planning Board expects to have an orderly staff transition with two very experienced professional planners while it responds to additional challenges and demands. The plan is for a 3 -year period after which staff requirements for the Planning Board will probably return to the "normal" level of the past several years – one Planning Director, one Assistant Planner, and one Department Clerk occasionally supplemented by a summer intern. 1998 Annual Report, Town of Lexington, Page 41 Expenditures Payroll FY98 FY97 $29,262 $28,673 ROLE: To grant vari- ances from the Zoning Bylaw, issue special permits for uses or construction as authorized by the Zoning Bylaw, and hear appeals of decisions made by the Building Commissioner and Zoning Enforcement Officer. APPOINTED by the Selectmen: a quasi - judicial board consist- ing of five members with six associate members: Chairman John J. McWeeney, Vice Chairman Edwin P. Whittemore, Francis W. K. Smith; Robert V. Whitman; Robert E Sacco. Associates Nyles N. Barnett, Joseph A. Campbell, Natalie H. Riffin, Arthur C. Smith, Judith J. Uhrig and Lynne C. Wilson. Administrative clerk Elinor Greenway. Natalie H. Riffin retired from the Board and was thanked for her years of contribution and service to the Town and her advice and friendship to the Board. Jacqueline B. Davison will replace Mrs. Riffin. HIGHLIGHTS: • Determined the need for a special permit for tower and anten- nae installations and a new Zoning By -Law was passed regu- lating wireless communications facilities. • For the last four years, there has a trend toward more hearings each year reflecting the turnaround in the economy with new developments and particularly with additions and improve- ments to existing buildings. This year there were 115 hearings, up 10% over the prior year. • Three office buildings broke ground in South Lexington. Each required a special permit from the Board of Appeals. Stop & Shop and Cary Memorial Library received variances and special permits to remodel and expand. • Reviewed the planned conversion of an obsolete Lincoln Lab building into a wellness/fitness center for MIT, the facade remodel of 121 Massa- chusetts Avenue, and the expansion of the Montessori School. • Provides the process for minor revisions to holders of special per- mits and reviewed plans of 11 cases. • Hearings were held con - ceming three residents wanting to convert or add on and convert existing single - family homes to two - family homes. These hearings drew abutter concern and participation. Most hearings dealt with variances and special permits for expansion of single - family homes. There were 45 requests for variances (2 were denied), and there were 52 requests for spe- cial permits (2 were denied). Often decisions impose condi- tions on the petitioners. Of note is the case of the Greek Revival cottage and a proposed sub - division which required multi -board approval and co- operation. • Held 11 hearings related to signs. The Board of Appeals puts great stock in the recommendations of the Design Advisory Committee and appreciates its valuable input into the hearings. Petitions heard by the Board of Appeals in 1998 are listed in the order in which hearings were scheduled. Decisions may have been subject to conditions. For details, please see the decisions on file with the Town Clerk. January 413 Waltham St., Bruegger's Bagel Bakery: granted a 1 -year renewal of special permit to operate fast food and take -out food service. (Expires 12/31/98) 301 Massachusetts Ave., Enterprise Rent -A -Car: granted a 5- year renewal of special permit for automobile rental service. (Expires 12/31/02) 121 Massachusetts Ave., Louis Accetta: granted a 2 -year special permit for temporary storage container at rear of building for Suburban Floor & Kitchens. (Expires 7/31/99) 20 Shirley St., Theodora Martin: granted special permit to add dormer to nonconforming dwelling. 142 Grant St., Thomas and Karen Gallagher: granted variances from front -yard setback for porch steps and garage. 37 Baker Ave., L. Fruitt and G. Markowitz: granted variances from front -yard setback for addition to nonconforming dwelling. Front, left to right: Francis K. Smith; Edwin P. Whittemore; John J. McWeeney, Chairman; Elinor Greenway, Clerk; Robert V. Whitman; Robert F. Sacco. Rear, left to right: Nyles N. Barner; Joseph Campbell; Lynne C. Wilson; Arthur Smith; Jacqueline Davison; Maryann McCall - Taylor. Page 42, 1998 Annual Report, Town of Lexington 0 0 0 v a N a Board of Appeals continued from previous page February 121 Massachusetts Ave., Suburban Floor & Kitchens: granted variance from front- and side - street setbacks for awning. 31 Oakland St., Marianne Boswell: granted variances from front -yard setback for porch and garage. 91 Grove St., A. Chaudhury: granted special permit to add sec- ond story to nonconforming dwelling. 91 Grove St., A. Chaudhury: granted variance from front -yard setback for front porch addition. 181 Spring St., Boston Properties: granted special permit with site plan review (SPS) to construct commercial building and related parking for office, research, and development purposes. 181 Spring St., Boston Properties: granted common driveway special permit to allow driveway on Lot 2 to lead to parking for commercial building to be constructed on Lot 1. 1874 Massachusetts Avenue, Cary Memorial Library: granted variances from dimensional controls, off - street parking, and landscape screening requirements for expansion and renovation of Cary Memorial Library. March 26 Barberry Rd., Norman Paul: granted a 5 -year renewal of special permit for part-time home office for multi - family group meetings. 25 Hartwell Ave., Access Radiology: granted special permit for freestanding sign. 10 Donald St., Edward Griffin: granted special permit to add second story to nonconforming dwelling. 43 Rindge Ave., Miraka and James Taaffe: approved the with- drawal of special permit to allow an 8 -foot radio telescope to remain where installed. 59 Worthen Rd., Grace Chapel: granted variance from the side - yard setback to install parking lot light poles. 4 Ellison Rd., Gregory and Anne Jones: granted variance from the side -yard setback for two -story addition. 140 Cedar St., Larry and Suzanne Croes: granted variances from the front -yard setback for two -story addition and new front entrance. 727 Marrett Rd., Lexington Sheraton Inn: determined that the replacement of the internally illuminated wall sign was minor and a public hearing not required. 4 Hartwell Pl., Raytheon Optical Systems: granted 40 -month special permit to attach modular unit of four office trailers at rear of building. (Expires 12/31/01) 2 Grant Pl., John Niakaros: granted variances from the side - street setback and expanding the net floor area of nonconform- ing two - family dwelling to remove one -story addition and replace it with two -story addition. 31 Allen St., Appeal of abutters J.Bryan and M.Tulin concerning issuance of building permits for cellular antenna towers at Carroll Farm property granted and decision of Building Commissioner overturned. The Sprint and Omnipoint cable companies were given 6 months (to 9/31/98) to relocate towers. April 55 Ledgelawn Ave., D.Cusanello and K.Manickas: granted vari- ance from front -yard setback for bay window. 64 Pleasant St., Jane and Wayne Warren: granted variance from front -yard setback for detached one -car garage. Vacant Lot abutting 32 Burlington St., Clara Sanborn: denied variances to exempt vacant lot from lot size and frontage requirements in the RS district. 10 Woburn St., Exxon Company: granted variances from rear - and side -yard setbacks in CS district to construct a brick shed to house remediation equipment for cleanup of former gasoline sta- tion site. The structure will be removed in 5 years or when pro- ject is completed. (Expires: 5/30/03) 443 Lincoln St., Albert R. Piantedosi: granted 3 year extension of variance for temporary storage of vehicles in conjunction with nonconforming body shop use and towing of disabled cars. (Expires 3/1/01) 5 Meriam Street, Dellaria Salons: granted special permit for projecting sign. 137 Massachusetts Ave., Domino's Pizza: granted 1 -year special permit for take -out food service in CRS district. (Expires 7/1/99) 1666 Massachusetts Ave., Scoops Ice Cream: granted 1 -year special permit for take -out food business in the Lexington Square building. (Expires 7/1/99) May 405 Waltham St., Mail Boxes, Etc.: granted special permit for projecting sign. 49 Parker St., Anne and Robert Eccles: granted variances from front - yard setback and residential height restriction of two- and -a -half stories to extend porch and add dormer to attic of nonconforming dwelling. 39 Bedford St., Gulf Oil Station: granted variance from front - yard setback for canopy over gasoline dispensing islands. Vacant Lot abutting 21 Fair Oaks Terrace, Appeal of Estate of William Potter: denied appeal and upheld decision of Zoning Enforcement Officer that lot has been combined with abutting lot and is not separate building lot. 61 Taft Ave., Lisa Langer: granted special permit to add second story to nonconforming dwelling. 2 Forbes Rd., Lockheed Martin: determined that installation of concrete pad and emergency generator is minor and public hearing not required. continued on next page 1998 Annual Report, Town of Lexington, Page 43 Board Of AppealS continued from previous page June 183 Bedford St., Dr. Robert DeRegis: determined that name change on freestanding sign is minor and public hearing not required. 80 Maple St., First Circle Learning Center: determined that change of freestanding sign is minor and public hearing not required. 1265 Massachusetts Ave., Seasons Four /Gold Star Nursery: detemnined that addition to freestanding sign is minor and public hearing not required. 1265 Massachusetts Ave., Seasons Four, Inc: granted a 5 -year renewal of special permit to operate nursery, sell Christmas trees, and extend seasonal daily hours. (Expires 3/23/03) 33 Parker St., N.Ghillany and J.Lehar: granted special permit to allow placement of 70 cubic yards of soil on property. 62 Massachusetts Ave., The Magnificent Muffin & Bagel Shoppe: denied special permit for a take -out food business in CN District. 16 Fottler Ave., Joseph MacLellan: granted special permit to add second story to nonconforming dwelling. 25 Fottler Ave., Anthony and Deborah Giliberto: granted vari- ances from front -yard setback to add second story, new front stairs, and one -car garage. 755 Massachusetts Ave., Nextel Communications: granted a 5- year special permit to install wireless telecommunications facil- ity within steeple of Follen Church. (Expires 8/31/03) 32 Hartwell Ave., Logica, Inc.: determined that the external illumi- nation of freestanding sign is minor and public hearing not required. 95 Hayden Ave., Fresenius Medical Care: determined that installing protective canopy over loading deck area is minor and public hearing not required. 1010 Waltham St., Brookhaven of Lexington: determined that conversion of two units into nine assisted - living units is minor and public hearing not required. 1628 Massachusetts Ave., Pet Mania Gifts: granted special per- mit for projecting sign. 55 Ledgelawn Ave., D.Cusanello and K. Manickas: granted spe- cial permit to expand second story of nonconforming dwelling. 37 Highland Ave., Bernard and Clare Gillis: granted variances from side -yard setback for deck. 87 Adams St., Domenic Sicari: granted variance from front -yard setback for new front entrance. 87 Adams St., Domenic Sicari: granted special permit to add dormer to nonconforming dwelling. 17 Depot Sq., Artisans Way: granted special permit to allow second sign. 313 -321 Marrett Rd., Camblex Realty Trust: special permit to reduce the number of parking spaces for the Marrett Square building withdrawn with board's approval. 321 Marrett Rd., Seattle's Best Coffee: granted a 1 -year special permit for fast food/take -out food service in the Marrett Square building. (Expires 10/31/99) Page 44, 1998 Annual Report, Town of Lexington July 33 Hayden Ave., Boston Properties: determined that addition of 18 parking spaces is minor and public hearing not required. 15 Brandon St., Anne Hegarty: granted special permit to add full -shed dormer to nonconforming dwelling. 36 Paul Revere Rd., Lynn and Pat Burke: granted special permit to add a one - and -a -half story addition above nonconforming dwelling. 23 Reed St., Kenneth and Virginia Ludwig: granted variance from rear -yard setback for two -car garage. 700 Waltham St., John P. Carroll: granted 5 -year renewal of special per- mit to pick up and store disabled cars on premises. (Expires 7/18/03) 11 Locust Ave., Elaine and Daniel Grunberg: granted special permit to add dormer to nonconforming dwelling. 11 Locust Ave., Elaine and Daniel Grunberg: granted variance from residential height re- striction of two - and -a -half stories to add dormer over stairway to third floor of dwelling. 703 Massachusetts Ave., Waldorf School: granted special permit to mod- ify landscape- screening requirement for Waldorf High School building. 36 Bedford St, Stop & Shop Supermarket: granted special permit with site plan review (SPS) to upgrade supermarket, reuse and expand retail build- ing, add signage, and modify parking area and landscape requirements. 36 Bedford St., Stop & Shop Supermarket: granted variances from rear -yard, floor area ratio percent site coverage, and load- ing bay requirements to renovate and expand supermarket. August 7 Muzzey St., Face & Body Spa: granted special permit for projecting sign. Lot on Earl St. abutting 42 Ward St., Appeal of John E R Daley: granted appeal and decision of Zoning Enforcement Officer that lot had been combined with abutting lot was overturned. 5 Liberty Ave., Donald and Sean McIntosh: granted variance from front- and rear -yard setbacks to expand garage and add front entry. 507 Waltham St., Joseph F. Chabot, DVM: granted modification of special permit to transfer ownership of animal hospital and dwelling and to remove condition that future changes of owner- ship require public hearing. Walnut St. MWRA Water Tower, AT &T Wireless Services: granted special permit for wireless communication facility on water tower in residential district. Walnut St. MWRA Water Tower, AT &T Wireless Services: granted variance from antenna setback requirement to install wireless communications facility on water tower. 9 Piper Rd., Omnipoint Communications: special permit to install and operate wireless communication facility in flagpole at Temple Emunah was continued and later withdrawn with the board's approval. 9 Piper Rd., Omnipoint Communications: variance from anten- na setback requirement to install wireless communication facil- ity in flagpole at Temple Emunah was continued and later with- drawn with the board's approval. Board of Appeals continued from previous page September 22 Bow St., Anthony and Karen Marques: granted variance from side - street setback for addition. 15 Hamblin St., Richard Shaw: granted variance from front -yard setback to replace and expand front porch. 12 Oxford St., John Petersson: granted variance from front -yard setback to add vestibule and steps to new addition. 135 Massachusetts Ave., Mass Ave Deli: granted 1 -year special permit for fast food/ take -out food business in East Lexington. 130 Pleasant St., Lexington Montessori School: granted special permit to reduce number of required parking spaces for tempo- rary classrooms and future expansion of private school. 19 Hillcrest Ave., Joel Orcutt: granted variance from front -yard setback for two -story addition and new front entrance. 55 Lincoln St., Temple Isaiah: granted special permit for free- standing sign. 87 Blossomcrest Rd., M. Downs and K. Dudley: granted vari- ance to install 8 -foot fence along rear lot line abutting Route 2. 55B Hancock St., Timothy Wright: denied variance for side -yard setbacks for in- ground swimming pool. 2 Aerial St., John and Barbara Cling: granted variance from side - street setback to replace side porch with two -story addition. 9 Patriots Dr., Jane and Bard Crawford: granted variance from side -yard setback to expand one -car garage into two -car garage with one -and- a -half story addition. 10 Woburn St., Gingerbread Construction Co.: granted a 10 -year renewal of special permit for fast food/take -out food business in CS District. (Expires 9/30/08) October 55 Massachusetts Ave., Berman's Wine & Spirits: denied special permit for freestanding sign. 6 Freemont St., Patrick Verdi: granted special permit to expand second floor of nonconforming dwelling. 3 Briggs Rd., Richard and Maureen Cronin: granted special per- mit to add second story to nonconforming dwelling. 6 Morris St., Joel Bitten: granted variance from front -yard set- back for two -story addition to nonconforming dwelling. 3 Rolling Lane, John Wiltshire: granted variances from front - and side -yard setbacks for two -story addition. 476 Bedford St., Lexington- Bedford Veterinary Hospital: determined that enclosing sheltered canine runs is minor and public hearing not required 17 Locke Lane, Jill -Laurie and Joseph Crane: granted 5 -year renewal of special permit for home office. (Expires 10/30/03) 95 Lincoln St., Jean L. Parr: granted special permit to transfer home office to new residence. (Expires 1/24/02) 19 Hillcrest Ave., Joel and Nicole Orcutt: granted special permit to expand second floor of nonconforming dwelling. 6 Bruce Rd., David and Anne Nuss: granted variance from front - yard setback to expand and convert nonconforming porch to year -round family room. 39 Adams St., John and Patricia Austin: granted variances from minimum lot area and maximum size of accessory apartment to allow application for accessory apartment in accessory structure. 39 Adams St., John and Patricia Austin: granted special permit for accessory apartment in accessory structure to move an exist- ing dwelling at 43 Adams Street to new lot containing single - family dwelling at 39 Adams Street. 31 Allen St., Sprint Spectrum L.P.: granted extension of time to 12/31/98 to remove temporary antenna towers from Carroll Farm property in accordance with decision on appeal of abutters. November 31 Wyman Rd., Nachman S. Cohen: granted 5 -year renewal of special permit for home office. (Expires 12/31/03) 2 Audubon Rd., David Hoose: granted variances from rear -yard and side -street setbacks for one -story addition with two -car garage below. 150 Grove St., Constance McClave Guim: granted variance from gross floor area to allow accessory apartment. 15 Appletree Lane, Joseph and Robin Romano: granted vari- ances from minimum lot and gross floor areas, maximum lot coverage, and enlargement to apply for conversion of single - family dwelling into dwelling with two dwelling units. 15 Appletree Lane, Joseph and Robin Romano: granted special permit to convert one - family dwelling into dwelling containing two dwelling units. Walnut St. MWRA Water Tower, Omnipoint Communications: grant- ed special permit for wireless communication facility on water tower. Walnut St. MWRA Water Tower, Omnipoint Communications: granted variance from antenna setback requirement to install wireless communication facility on water tower. December Walnut St. MWRA Water Tower, Omnipoint Communications and AT &T Wireless: granted temporary wireless installation on Walnut Street MWRA property until permanent facility is installed on water tower in Spring. 72 Waltham St., Kimberly and Eric Zanin: granted special per- mit to add dormers to attic of nonconforming dwelling. 19 Charles St., James and Virginia Neumann: granted variances from side -yard setback for addition to nonconforming dwelling. 14 Cary Ave., Katherine Neustadt: granted variance from front - yard setback for addition to nonconforming dwelling. 150 East St., Doran Farm: granted 2 -year renewal of special permit for roadside stand and sale of Christmas trees. (Expires 12/31/00) 244 Wood St., MIT Lincoln Lab: granted special permit to sub- stitute nonconforming use to allow private medical clinic and fitness center for MIT employees and family. 244 Wood St., MIT Lincoln Lab: granted variance to increase net floor area to construct private medical clinic and fitness center. 16 Hayden Ave., Hayden Medical Center: granted modification to special permit with site plan review (SPS) to reduce required parking spaces from 158 to 157. 1998 Annual Report, Town of Lexington, Page 45 Design Advisory Commi ROLE: To assist the Selectmen and other boards and people in the Town in applying professional design standards to new struc- tures, renovations, signage, lighting, and landscape improvements. APPOINTED by the Selectmen for 1 -year terms: Chairman Steven Hurley, Clerk Elizabeth Whitman, Karen Bechtel, Stacey Bridge - Denzak, Bruce Creager, Barbara Hulsizer, Carl Oldenburg, Robert Stigberg. Associate members: John Frey, Jonathan Longley, Walter Pierce. Liaisons: Selectman Betty Eddison and Planning Board member Stacey Bridge - Denzak. After 11 years, John Frey stepped down as DAC Chair. HIGHLIGHTS: • Recommended window design modifica- tion for Guardian Bank at 45 Waltham St. and encouraged more documentation for their submittal to HDC. • Recommended more direct pedestrian access via bridge, elimination of high maintenance grass strip, and better defin- ition of vehicular entrance for office expansion at 55 Hayden Avenue. Front, left to right: Olga Voronina; Betsy Whitman; Betty Eddison; Karen Bechtel; Barbara Hulsizer. Rear, left to right: John Frey; Bruce Creager; Steve Hurley, Chair; Carl Oldenburg; Jonathan Longley. Absent: Stacey P. Bridge - Denzak; Elizabeth K. Clark; John L. Davies; Joyce C. Fearnside; Judith A. Ozuransky; Robert Stigberg; David Williams; Richard B. Friedson; Walter S. Pierce. • Recommended approval of a new Boston Properties office building at 181 Spring St., but with more gracious steps from lower parking area than were originally shown. • Recommended approval of new monument sign at 25 Hartwell Avenue. • Made architectural and site recommendations for the pro- posed renovation of Cary Library. • Recommended approval of awning and signage with dark green background at 121 Mass. Ave. • Recommended that Waldorf School submit a more definitive site plan showing buffer strategy and materials before submit- tal to the Board of Appeals. • Generally supported renovations of Stop & Shop, but recom- mended providing more windows to reflect the bakery/cafe use and more scaling elements to reduce visual length of the arcade, combining two planting islands into one larger one, and eliminating an extra Bedford St. curb cut. • Recommended approval of revised Sheraton sign on their Route 2A hotel building. • Recommended against construction of additional parking lot on Fletcher Avenue. • Tried to help Artisans Way improve HDC application for "Open" sign. • Encouraged revisions and later recommended approval of dentist's sign at 183 Bedford Street. • Recommended that existing oversized glaring "Colonial" site light fixtures be replaced with new shielded ones and that new Page 46, 1998 Annual Report, Town of Lexington canopy lighting fixtures be recessed to reduce glare and com- ply with Section 14 of the Zoning By -Laws at the Bedford Street Gulf Station. To date they are still not in compliance. • After several design sessions, recommended approval of pro- jecting sign for Mailboxes, Etc. on Waltham Street. • Recommended approvals of invisible communications anten- nae in Follen Church steeple on Mass Ave., at Stride Rite on Spring Street, and of discreet visible antennae on the MWRA water tower off Walnut Street. • Recorded no recommendation for 70 -foot communications pole at Temple Emunah off of Route 2. • Recommended approval of a free standing sign for First Circle Learning Center on Maple Street. • Recommended against approval of temporary "Christmas City" sign at Seasons Four on Mass Avenue. • Recommended a free - standing directory sign in front of the Pet Mania shop on Mass. Avenue. • Assisted in the drafting of Application Instructions for Wireless Communications Facilities Permits. • Recommended approval of projecting sign for Face and Body Spa on Muzzey Street. • Expressed no enthusiasm for a proposed elaborate police booth to replace existing phone booth in Lexington Center. • Recommended against the proposal to move the Minuteman Statue to provide room for photographers. Instead recom- mended a brick apron around it similar to Bob Ossman's plan. • Recommended not closing Harrington Road; presently exploring traffic calming techniques. s 0 0 0 d a N a Historic Districts ROLE: To promote the educa- tional, cultural, economic and general welfare of the public through the preservation and pro- tection of historic buildings, places, and districts. APPOINTED by the Selectmen for overlapping 5 year terms as follows: two from candidates nominated by the Lexington Historical Society, one from can- Commission `1 didates nominated by The V, « Lexington Arts and Crafts Society, Inc., one from candidates nominated by the trustees of the Cary Memorial Library and one member selected at large by the selectmen. Chairman Stephen M. Politi, Ian Adamson, Mark DiNapoli, Joann Gschwendtner, and Lynn Hopkins (who replaced Richard Bechtel who resigned). Front, left to right: Maryann McCall - Taylor, Lynn Hopkins, Joann Gschwendtner, Elaine Doran, Sara Associate Members: Walter Chase. Rear, left to right: Ian Adamson, Walter Bergler, Stephen Politi. Bergler, Eleanor MacQueen, Elaine Doran, and Sara Chase. Zoning Enforcement Officer will provide administrative support for the Historic Districts Commission. HIGHLIGHTS: • Held 166 hearings: 16 informal, 102 formal, and 48 continued. • Considered 101 Certificates of Appropriateness: 98 issued and 3 denied. • Reviewed major projects: Waldorf High School, expansion of Stop & Shop, and expansion of Cary Memorial Library. • Adopted a new application form and developed accompanying guidelines and instructions. Lexington Historical Comiss ROLE: To preserve and protect historically and architecturally significant structures and areas in Lexington. To advise the Building Inspector on issuing permits to demolish significant buildings outside the Historic Districts. APPOINTED by the Town Manager for 3 -year terms: Chairman David R. Kelland, Marilyn Fenollosa, Martin Gilman, Alfred Mattes, Tom Taylor. EXPENDITURES: None except petty cash for film and devel- oping, printing costs for Survey. HIGHLIGHTS: • Maintains the Comprehensive Cultural Resources Survey ( "Inventory"), at present eight volumes, which lists historical- ly and architecturally important buildings and neighborhoods in Lexington. The Inventory is available in Cary Library and Town Office Building and is used by real estate professionals, businesses, homeowners, historians and students. 0 0 0 a N N s Received a grant of $10,000 ($5000 from Massachusetts Historical Commission and $5000 matching funds from the Trustees of Public Trusts) to bring the Inventory partly up -to- date last year by adding 117 of the 600 properties identified for inclusion. Application will be made for a new MHC grant of 60% of $30,000 to further this work. Upgrading the Inventory is important to the commission by identifying significant buildings in Lexington that were not included in the original inventory. Large areas of the town were left out because of budgetary and time limitations. Because of the importance of preserving the historical fabric of the Town and highlighting the added value of the historical significance of important homes and buildings, the commis- sion is working to secure further funding to continue the pro- ject. Commission members are volunteers but hire a consul- tant to document each property. The commission also sup- ports efforts to nominate buildings for the National Register of Historic Places, maintained by the Secretary of the Interior. There are considerable tax advantages for owners of such properties as well as restoration funds. 1998 Annual Report, Town of Lexington, Page 47 Building Division of the Department of Inspectional Services ROLE: To en- force the State Building Code, Uniform State Plumbing and Gas Code, the State Mechani- cal Code, the State Electrical Expenditures Payroll FY98 FY97 $ 216,027 $ 211,706 Expenses $ 54,566 $ 50,925 Personnel Bldg. Elec. Full Time 3 3 Part Time 4 4 Code, and the Lexington Zoning By -Laws. This involves plan review, permit issuance, and inspection of all building, electrical, plumbing, gas, and mechanical construction in the Town, including new structures, addi- tions, alterations, and repairs. Also responsible for enforcing the State Architectural Access Board regulations involving handicapped acces- sibility to buildings. The Sealer of Weights & Measures determines the accuracy of all weights and measuring devices in commercial and public use within the Town. APPOINTED by the Town Manager: Building Commissioner Steven R. Frederickson, P.E., full -time Inspector of Wires, part- time Plumbing /Gas/Mechanical Inspector, part-time Building Inspector, part-time Zoning Enforcement Officer, part-time Sealer of Weights and Measures and full -time Department Clerk. HIGHLIGHTS: • High level of construction continued. Several new single - family homes were completed in new subdivisions on Fox Run Lane, Granger Pond Way, Currier Court, Johnson Farm Road and Litchfield Road; 38 single - family structures also constructed on scattered sites. • New commercial construction includes a medical building at 16 Hayden Avenue, an office building at 55 Hayden Avenue, and a three -story office building with parking garage at 181 Spring Street. • St. Paul's Evangelistic Church began construction at 451 Lowell Street. • Alterations of existing office space for new tenants were at a very high pace. • Demolition of existing houses and the construction of new, larger houses on scattered sites continues. • Tenant fit -up work continues at the old Itek Corporation facil- ity at 10 Maguire Road, and the new office building at 201 Spring Street. 6H Total Permit Activity * Actual construction valuation is higher ** Locke Village (3 buildings -62 condominium units) Building Permits New Units - Residential 44* Repairs /Alterations Plumbing/ Reported Value Single- Multi- Additions/ Year Bldg. Elec. Gas of All Construction* Family Family Alterations 1998 1002 983 1083 $ 48,459,914 38 2 852 1997 961 949 975 $ 34,357,867 40 3 766 1996 952 968 1242 $ 37,263,844 56 2 805 1995 867 908 1236 $ 32,935,035 35 1 742 1994 858 926 831 $ 30,917,312 42 * *3 729 * Actual construction valuation is higher ** Locke Village (3 buildings -62 condominium units) Building Permits New Units - Residential 44* Repairs /Alterations 3.59 New Units - Commercial 5 Stoves 4 Additions - Residential 218 Swimming Pools 5 Additions - Commercial 13 Roofing /Siding 227 Miscellaneous 109 Garages /Carports 14 Sheds 5 *Includes 4 accessory apartments and one 2 family house Page 48, '1998 Annual Report, Town of Lexington N b 0 0 0 Lexington Center Committee Front, left to right: Betty Eddison, Janet Tiampo, Judy Uhrig. Rear, left to right: David Williams, Chair, Beverly Kelley, Bob Mulcahy. Absent: Bob Burbidge, Kathryn Fields, Steven Hurley, Morton Kahan, Frederick Merrill, Jr.; Bigelow Moore. ROLE: To advise the Selectmen and business community on managing change in the Center to ensure its long -term viability, while preserving its historical significance and the integrity of adjacent neighborhoods. APPOINTED by the Selectmen: Chairman David Williams, Robert Burbidge, Kathryn M. Fields, Steven Hurley, Morton Kahan, Beverly Kelley, Bigelow Moore, Robert W. Mulcahy, Janet M. Tiampo, Judith Uhrig, with Selectman liaison Elizabeth B. Eddison and Planning Board liaison Frederick L. Merrill, Jr. HIGHLIGHTS: • Beautification: Oversaw the installation of 14 whiskey -barrel planters along Massachusetts Avenue with plantings funded by the Jack Eddison Blossom Fund and by the Trustees of Public Trusts. • Support of Local Business: Sent letter to the Minuteman to remind residents to support their Town by shopping in Lexington Center. • Cleanliness: Presented the committee's requests to monitor more closely the dumpsters in the Center to Beverly Anderson, director of the Health Department. • Parking: Department of Public Works head George Woodbury sought input regarding several parking issues; the committee supported the proposed lot behind the Edison sub- station but opposed paving -over green space adjacent to the School Administration Building; the Board of Selectmen con- curred with the committee's opinion. The LCC endorsed efforts to keep the parking rates at a nominal level and to find more spaces, when possible, short of a parking structure. • Depot Square: Reviewed several renovation plans and voted its approval of one, slated for construction in 1999. • Video Games: Voted against video games in the Town Center; the Selectmen concurred. • Business Diversity: Met with Economic Development Officer Joe Marino to discuss plans; although banks continue to prevail in the Center, the committee welcomed Gingerbread Construction Co., Scoops, Small Indulgences, and Stone Soup Grille, yet lamented the loss of Warm Hearts Cold Noses, Apple Scruffs, and Bel Canto. ' Hanscom Area Towns Committee (HATS) ROLE: To deal with planning and strategy issues of mutual concern to Bedford, Concord, Lexington and Lincoln, especial- ly those involving the impact of Hanscom Field. APPOINTED by the Board of Selectmen: Lexington representa- tives Selectmen Dan H. Fenn, Jr., Planning Board member Anthony Galaitsis, at large Lisa Baci and Margaret Coppe. Lora Goldenberg of Bedford will be taking over as Chair on January 1, 1999. EXPENDITURES: Financed by assessments on member towns, Lexington's share for FY98, $779. HIGHLIGHTS: • Led by Selectmen Arthur Fulman of Concord, HATS contin- ued to work on the two major concerns of the four communi- ties: aviation operations at Hanscom and non - aviation land development. In addition, three other important matters were constantly on the agenda: the air show, the proposed devel- opment at Minuteman Science Technology High School and the General Plan presented by the Air Force. Land development continued to be a top priority. HATS worked with Massport to draft a Request for Proposals (RFP) acceptable to the communities and to fashion development guidelines and processes that would conform to existing arrangements in the four towns. In March, Massport announced they were not going to pursue the RFP in the immediate future, citing the towns' work on a master plan (see below) and Massport's preoccupation with the effort to develop a major airport at Worcester. Nevertheless, at year's end, HATS sent a memo to Massport for their concurrence itemizing the agreements that had been reached on process so that, if Massport takes development off the table, there would be no difference of view on how it should proceed. On the aviation side, seeking a similar collection of under- standings, the Ad Hoc Committee set up by Massport Executive Director Peter Blute [HATS, the National Park, ShhAir, HART (representing the business interests at the air- port) and HFAC (Hanscom Field Advisory Committee)] con- tinued to struggle to put into words the commitments Blute had made in 1997. This proved to be an extraordinarily difficult task, but by the late spring Draft Number 10 was submitted to Massport signed by HATS, the Park, and ShhAir. After an initial indi- cation from Blute that Massport would be willing to engage in some further discussion around language that everyone felt needed some refining, the existence of this potential agree- ment came to the attention of a citizens' group fighting the expansion of Logan, and, as best as HATS could discern, threatened to complicate the necessary permitting process for that undertaking. That brought the process to a dead halt. continued on next page 1998 Annual Report, Town of Lexington, Page 49 Hanscom Area Towns Committee (HATS) continued from previous page At this point, Arthur Fulman, on behalf of the Ad Hoc group, sought a meeting with Blute and Acting Governor Cellucci in order to discuss the situation and, hopefully, move the process along, even with an attenuated time schedule. That meeting ultimately took place in December, and at the insistence of the Governor's Office, included just the selectmen. The Governor emphasized the regional nature of the air transportation prob- lem, stressed his support for Worcester, Providence and New Bedford, and stated that he did not want to put planes where people did not want them. He agreed that HATS could meet with him again once the Logan matter was settled. At the suggestion of ShhAir, a Standing Environmental Committee was created to monitor developments and changes in regulations of their interpretations so HATS would be able to involve itself in such matters in a timely way. New environmental regulations were issued by the Massachusetts Executive Office of Environmental Affairs that weakened the towns' ability to mount an effective defense against increased or altered operations at Hanscom. Once again, ShhAir flagged the issue and HATS, by the end of 1998, was in communication with the Assistant Secretary in charge to discuss ways to restore lost protections. At the meeting with HATS, the Governor asked his key staff member on Hanscom/Logan affairs to look into the issues. At the direction of the Secretary of EOEA, Massport estab- lished a Noise Group to study both the measurement of noise levels and mitigation measures. Lexington's hard - working repre- sentatives were Julian Bussgang Hanscom and Tony Galaitsis. Their report was to be issued early in 1999. In January 1998, an important four -town planning effort "to refine the towns' goals for land use in the Hanscom Area Planning District (exact name to be deter- mined) as established in the Daylor Draft Master Plan, and to establish coordinated methods among the towns and the MMNHP to achieve these goals" was set in motion. A Committee consisting of two rep- resentatives from each of the four towns, one from the Park, one from the Air Force and an observer from Massport met during the year. Strategies may include public investment incentives and devel- opment controls. By December 1998, the Committee was preparing to go for- ward with a process that would outline a vision for the four - town area around Hanscom. Next will come a plan, along with a description of the various options for implementing such a plan. This effort is designed to give the towns more control over their own destinies and enable them to be proactive in the face of developer proposals, including those from Massport, instead of constantly reacting to the initiatives of others. The Air Show concerns led to lengthy discussions with senior Air Force personnel exploring a range of matters from fre- quency to impact to cost. Given the extraordinary disruption caused throughout the four -town area by these highly popular events, there is a clear need for more joint planning and com- munication. A foundation was laid for such coordination for future air shows. Minuteman Tech is proposing a major expansion, including a high -tech learning center, a hotel, and an assisted living facil- ity on its Route 2A site. Given the unacceptable level of traf- fic in the area already and the potential economic impact on similar enterprises in the four towns, HATS will be continuing to scrutinize the plan with great care. • The Air Force, with diligent attention to HATS, issued sever- al drafts of its General Plan, went through the study in great detail, and solicited comments as the process went along. Field Advisory Commission (HFAQ ROLE: To serve, by state law, as the official forum for airing issues and facilitating communications concerning operations at Hanscom Field. APPOINTED by the Boards of Selectmen of Lexington, Concord, Bedford, Lincoln, Carlisle and Acton; Lexington Town Representatives are Michael J. Barrett and Florence Koplow, as alternate. Also includes business members representing aviation and pilot organizations, large corporations basing aircraft at Hanscom, and small firms serving airplanes at the Field; civic members representing the North Lexington Association, the South Lexington Civic Association, the League of Women Voters, and HATS; government members ex officio include representatives of the Minuteman National Historic Park, Massport, the FAA, and the military. HIGHLIGHTS: • Provides a unique forum for Hanscom - related issues because it brings together, every month, both town representatives and pilots, business community users, neigh- borhood activists, and an array of federal officials. HFAC is paying renewed attention to ways of putting this aggregation of actors to good use. • Acted as the moving force and coordinating body behind the Fly Friendly initia- tive, under which pilots using Hanscom Field work voluntarily with area residents to redesign flying practices, to reduce the noise impact on local residents. • Encourages additional ideas from interested community members. Page 50, 1998 Annual Report, Town of Lexington lk Metropolitan State Task Force ROLE: To work with counterparts in Belmont, Waltham, the Metropolitan District Commission (MDC) and Division of Capital Management (DCAM) to implement Met State Reuse Plan, an agreement arrived at after extensive community involvement to effectively use the 300 -acre Met State tract by adopting the following goals: • Preserve and protect natural resources • Redevelop the site with a mix of publicly beneficial reuses • Consider the site as a whole without regard to municipal boundaries • Carry out environmental clean up on the site as quickly as possible. • Under the reuse plan, Waltham will receive land for a golf course, Lexington will develop the 35 -acre campus site for housing, and the balance of the tract will remain open under the stewardship of the MDC. This project promises to be the largest, most complex develop- ment undertaken by the Town. The committee continues to work through issues (e.g., design and ownership of access road, per- mitting strategies) and the myriad of details demanded to ensure a first -rate development for Lexington. APPOINTED by the Selectmen: Joyce Miller, Natalie Riffin, David Williams, and Jeanne Krieger. APPOINTED by the Planning Board: Richard Canale, Stacey Bridge - Denzak, and Fred Merrill. Key community participants include: Rep. Jay Kaufman, Florence Baturin, John Andrews, Jacqueline Davison, Senator Susan Fargo and her staff, Eleanor Klauminzer, Kevin McGuire, Bicycle Advisory Committee ROLE: To actively support alternate non - motorized trans- portation modes to alleviate dependence upon automobiles. APPOINTED by the Selectmen: Coleen Haggerty, Harvey Bingham, Jerry Van Hook, John Frey, Bob Sawyer, and Erna Greene. Liaison members Sandy Shaw, Recreation; Angela Frick, Conservation; Betty Eddison, Selectmen HIGHLIGHTS: • Tried to educate the Selectmen, Planning Board, and Conservation Committee to make decisions favorable to walkers and cyclists; • Through the Planning Board, gained an easement to Bridge School; negotiated showers and bicycle parking in a Hayden Avenue development; Marshall Derby, Richard Safford, and Caleb Warner with able assistance from Planning Director Robert Bowyer who repre- sented the Town on the working committees and helped the Committee define its issues and strategies. HIGHLIGHTS: • Completed Legislation authorizing disposition of the property and creating the necessary funding to prepare the site for development. Reexamined the Reuse plan and developed a questionnaire to aid the Committee in prioritizing the criteria for development that will be included in the Request for Proposal (RFP) issued by DCAM to select a developer for the housing site. Subsequently this developer will come before Town Meeting for rezoning. The following criteria have been identified: — General Housing: provide a variety of housing types, with a primary orientation to senior citizens. — Affordable Housing: provide at least 25% of the housing units as affordable. — Support Services: include community services (e.g., medical care, childcare, art/hobby center, transportation, convenience store). — Fiscal Issues: generate revenue and avoids negative fiscal impacts. — Site Development: preserve the feeling of openness of the site, rehabilitate existing buildings, if feasible, and employ architec- tural detail that reinforces the historic character of the buildings. — Development Impact Issues: Ensure that traffic impact remains within normal day -to -day fluctuations. ` • Launched a project to develop new paths and seek funding Front, left to right: Colleen Hagerty, Erna Greene, Marita Hartshorn, grants for a commuter route parallel to Hayden Avenue and Jim Wichmann, Betty Eddison. Rear, left to right: Harvey Bingham, Dick a second route connecting The Minuteman Commuter Spencer, Bob Sawyer, John Frey, Jerry Van Hook. Bikeway with the Minuteman National Park Bikeway; • Worked on a local bike map intended to encourage residents to use the town's 12 existing bike routes; • Used local funds to resurface two sections of the Minuteman Bikeway in Lexington Center; • Chapter 90 funds approved by Town Meeting to install a traffic light at Bedford Street bikeway crossing. 1998 Annual Report, Town of Lexington, Page 51 0 0 0 v a w Conservation Commission Expenditures Payroll FY98 FY97 $ 68,772 $ 63,886 Expenses Inspectional Services Budget Personnel Full Time 1 1 Part Time 1 1 ROLE: To administer and enforce the State Wetlands Protection Act (M.G.L. Ch. 131, 840) and the Town By- Law for Wetlands Protection (Lexington General By -Laws, Article XXXII). Emphasis has been on land acquisition, to pre- serve open space and protect wetlands; now efforts have shifted to working with homeowners and developers to protect wetlands. APPOINTED by the Town Manager with the approval of the Selectmen for overlapping 3 -year terms: Chairman Joyce Miller, Vice - Chairman Robert Stewart, Lisa Baci, Bebe Fallick, Angela Frick, Philip Hamilton, and Richard Wolk. Associate Commissioners: Paul Riffin, Community Gardens; David Williams, Land Acquisition; David Langseth, Hydrology Consultant; Caleb Warner, Cambridge Watershed Advisory Committee and Hardy's Pond Brook; and Kay Tiffany, HATS. Conservation Administrator is Marilyn Nordby with Administrative Assistant Linda Gaudet. HIGHLIGHTS: • Reviewed and acted on 21 Notices of Intent, 2 Requests for Amendments to Orders of Conditions, 14 Requests for Determinations, 1 Emergency Certification, 5 Enforcement Orders, and hundreds of site inspections. • Worked with the Land Acquisition Planning Committee, the Stewardship Committee whose members monitor and provide general maintenance for the conservation land, Citizens for Lexington Conservation, the summer crew who maintain trails and provide general maintenance for the conservation land, and MASS Environmental Protection Agency and the U.S. Corps of Engineers on wetland protection issues. • Received a grant from the MASS Water Resources Commission to fund a study by the Army corps of Engineers for alternative methods for brook cleaning. Results of the study may be applicable to the Hardy's Pond Brook cleaning program. • Received conditional approval for the Open Space Plan from the Division of Conservation Services of the State's Executive Office of Environmental Affairs. • Working with the Town of Arlington and its Lexington abutters on pollution control and flood mitigation in the Reed's Brook near the Town line. • Serve as representatives on various Town Committees in addi- tion to their duties for the Conservation Commission. • Established the Dunback Meadow Trust Fund and Hayden Woods Trust Fund with contributions from the developers of new projects on Hayden Avenue. • Continued to receive contributions for the Nature Trust Fund which is used for maintenance on all conservation land. continued on next page Page 52, 1998 Annual Report, Town of Lexington Front, left to right: Lisa Baci, Joyce Miller, Bebe Fallicl; Linda Gaudet. Rear, left to right: Philip Hamilton, Marilyn Nordby, Robert Stewart. Absent: Angela Frick, Richard Wolk. Hennessy Field Ad Hoc Committee' ROLE: To review the proposal made by the proponents of Article 46 of the 1998 Annual Town Meeting, evaluate the needs for sporting/athletic fields and the options for creating new athletic fields, and recommend a use for Hennessy Field. APPOINTED by the Board of Selectman: Chairman Steven L. Colman, Deborah J. Brown, Donald A. Chisholm, Bebe H. Fallick, Jeanne K. Krieger, Richard L. Neumeier, Bernard J. Reddy, and David G. Williams. HIGHLIGHTS: • Collected information and ideas related to the use of Hennessy Field, the use and condition of Lexington's existing athletic fields and the potential for creating new athletic fields. • Prepared a report to convey its findings and recommenda- tions to the Board of Selectman and the 1999 Town Meeting. MAPC (Metropolitan Area Planning Council) ROLE: A regional planning agency for 101 communities in the Metropolitan Boston Area, including Lexington, which acts as a forum for state and local officials, provides a wide range of technical services to member communities, and over- sees federally funded transportation programs in the area. APPOINTED by the Town Manager: Lexington's represen- tative is Joseph Marino. HIGHLIGHTS: • Worked with a regional subgroup (MAGIC) that includes Lexington and nearby towns to produce a brochure "Why Your Company Should Locate in the Minuteman Region" and two other documents related to the region, "Yellow Pages" and "A Guide to Shared Service Resources." • Participated in projects involving regional and local resources, transportation and planning issues. 1998 Annual Report, Town of Lexington, Page 53 Conservation [and Inventory Summary 1964 - 1998 Year(s) Voted/Given Acres Total Cost Fed. Reimb. State Reimb. Net Cost to Town Total Land Acquisition 1289.8 $5,377,786 $335,406 $1,199,031 $3,843,349 Cataldo Reservation '74'84* 5.4 6,150 - - 6,150 Great Meadow Expansion `74'82 1.9 3,857 - - 3,857 Lillian Road at Munroe Brook `92 1.1 transfer - - - Orchard Crossing `88'89# 8.5 gift - - - Whipple Hill `63'66- 7'74'77 *'94# 95# 121.0 142,489 47,487 35,020 59,982 Bowman Park Expansion `75 1.2 18,000 - 9,000 9,000 Daisy Wilson `78 8.0 75,995 - 37,997 37,998 Dunback Meadow '65-6'72'77-8-9'80-1 *# 170.5 374,147 87,100 87,050 199,997 Liberty Heights `74* 5.5 9,596 - 4,618 4,978 West Farm `66'76'77'85* 12.8 323,000 - 12,100 310,900 Brookhaven `89# 3.3 gift - - - Concord Avenue Area `71'79 #94# 30.7 102,890 - 49,534 53,356 Hayden Woods `69'77 -8'81* 78.9 152,598 68,304 38,540 45,754 Juniper Hill `70'72'74# 28.4 120,413 - 56,872 63,541 Metropolitan State Hospital `73# 6.2 gift - - - Philbrook Terrace 89# 2.0 gift - - - Waltham Line 77* 12.0 transfer - - - Waltham Street Farms `72'76 -7 *# 41.5 300,450 - 154,225 146,225 Upper Vine Brook `72'75 -6'95* 34.0 121,443 - 55,803 65,640 Lower Vine Brook/Pinard Woods `68- 9'75'78- 9'81'85 *# 98.5 339,235 42,069 147,200 149,966 Munroe Brook Pond `85# 3.1 gift - - - Pheasant Brook Estates I '85'89# 4.6 gift - - - Pheasant Brook Estates II 190# 29.7 gift - - - Shaker Glen `73 16.8 85,636 - 41,143 44,493 Tower Park Expansion `87 2.3 180,000 - - 180,000 Chiesa Farm `76'85 23.1 1,592,500 - 46,125 1,546,375 Hammer Hill `79 0.9 gift - - - Parker Meadow `76'79'80 17.7 237,000 - 60,000 177,000 Willard's Woods Expansion `64'66'67'79 *95* 103.2 116,786 32,906 17,997 65,883 Woodland Bird Sanctuary `89# 7.2 gift - - - Burlington Strip `71'77* 8.6 106,097 - - 106,097 Paint Mine `75'77* 35.5 8,811 - 2,000 6,811 Simonds Brook North `70'76 -7'82# 57.7 291,736 38,526 131,600 121,610 Simonds Brook South `68'70'79 20.7 49,028 19,014 12,006 18,008 Turning Mill Pond `77'78'85# 9.7 5,000 - - 5,000 Turning Mill Road `89# 4.4 gift - - - Hastings Sanctuary `71 1.7 6,000 - - 6,000 Meagherville/Pine Meadow `66'77 *#95* 90.0 gift/transfer - - - Meagherville Lots `91 #'93 #'94# 0.5 gift - - - Poor Farm `83* 10.7 transfer - - - Valley Road `82* 3.2 transfer - - - 128 Greenbelt `78* 11.7 transfer - - - Bates Road 191 * 9.3 transfer - - - Cranberry Hill `77 24.6 73,929 - 15,201 58,728 Fiske Hill `78'84* 10.2 transfer - Idylwilde `75 9.4 200,000 - 100,000 100,000 Katandin Woods `77'80'89# 37.5 185,000 - 85,000 100,000 Tophet Swamp 181* 25.5 transfer - - - Sutherland Woods `95* 24.9 transfer - Brown Homestead `95* 6.0 trade - - - Augusta Land `96 8.0 150,000 - - 150,000 * All/part Town -owned transfer # All/part gift Another 150 acres are protected by restrictions and easements given to the town by residents. The largest are: Munroe Brook, 65.7 acres; Tophet Swamp/Kiln Brook, 34.3 acres; Potter's Pond, 15.1 acres; and Vine Brook, 9 acres. The others are small tracts ranging on down to .01 acre. Boston Edison Company licenses 26.4 acres. 1998 Annual Report, Town of Lexington, Page 53 LexHAB— Lexington Housing Assistance Board Front, left to right: Don Wilson, Gerry Howell, Ellie Klauminzer. Rear, left to right: Bill Hayes, Joan Wall, Marshall Derby. Absent: Dave Eagle, Martha Wood. ROLE: To provide affordable housing for low- and moderate - income families; to administer the Muzzey Condominium resale restrictions; to serve as the reporting board for privately devel- oped residential developments containing affordable units; and to comment on proposed residential developments with afford- able components. LexHAB has 43 dwelling units: 33 attached units (7 one - bedroom, 23 two- bedroom, and 3 three- bedroom units in four developments) and 10 single - family homes (1 two - bedroom, 2 three - bedroom and 7 four - bedroom units). Rental income is applied to operating expenses. APPOINTED by the Selectmen for overlapping 3 -year terms: Chairman Marshall Derby, David Eagle, William Hays, Gerry Howell, Eleanor Klauminzer, Donald Wilson, and Martha Wood. Office manager Joan Wall. HIGHLIGHTS: • Construction began on the Spencer Street two - family house after Town Meeting declined to transfer the site to Conservation. • In the 1996 Town Meeting, the town purchased the Augusta land. As part of that negotiation, LexHAB agreed to purchase an option for a piece of land at the end of Spencer Street for $125,000. LexHAB exercised its option and Photo: David S. Ta went through a Local Initiative Comprehensive Permit process to obtain the necessary permits to build a two - family home. After extensive neigh- borhood meetings, LexHAB received Selectmen, State Department of Housing and Community Development, and Lexington Board of Appeals approvals. The 1998 Town Meeting turned down a citizen article to transfer the site to Conservation, and construction has begun. Completion is scheduled for the summer of 1999. • Sedge Road site transferred from School Committee control to Board of Selectmen control for a future LexHAB house after Town Meeting approval. Sedge Road is the entrance to Diamond Middle School from Hathaway Road. LexHAB has evaluated a Page 54, 1998 Annual Report, Town of Lexington o portion of the school property along the entrance road and determined it to be an excellent site for its scattered -site hous- ing program. The School Committee agreed that the location was good and would not interfere with the construction pro- gram. After a neighborhood meeting, LexHAB presented its CD s' recommendation to the Board of Selectmen and received approval to request the 1998 Town Meeting's approval to transfer that portion of land from School Committee control to Selectmen Control in order to construct a single - family home. The 1998 Town Meeting approved the transfer article. • The Spencer Street two - family building and the single - family homes in the scattered site program are built through a collabora- tive effort of Minuteman Regional High School, the Lexington Rotary Club, and LexHAB. Minuteman students construct the house as part of their on-the-job education under teacher supervi- sion; Rotary members provide technical and trade assistance; and LexHAB pays for all required trades and materials. The Lexington Housing Authority beling ROLE: To provide housing for low- income individuals and families through state and federal grants. Rental income is applied to operating expenses. ELECTED: Chairman Donald D. Wilson, Vice - Chairman Leona W. Martin, Treasurer John E. Ryan, Assistant Treasurer Nicholas Santosuosso, Commissioner Sandra Aghababian. APPOINTED: Director Ann C. Whitney, 1998. HIGHLIGHTS: • Received a scattered -site grant of $345,000 from the Department of Housing and Urban Development for new bathrooms and floor- ing at scattered -site family units. Work to begin in January 1999. • Administered 208 units of elderly housing, 18 single - family homes, 1 two - family home, 7 condo units, 4 handicapped homes, 68 Section 8 certificates, 10 MRVP vouchers and 12 department of Mental Health vouchers. Residents meeting the income guide- lines are encouraged to apply. Front, left to right: Leona Martin, Vice- Chair; Donald Wilson, Chair; Ann Whitney, Executive Director. Rear, left to right. John Ryan, Treasurer; Sandra Aghababian, Commissioner, Nicholas Santosuosso, Assistant Treasurer. • The governing age - cies HUD and DHCD have changed the laws for housing, and many new regu- lations will come into effect during the next year. Two changes are that pets are allowed in family developments, and seniors can work 20 hours per week at minimum wage without having their rents affected. Council on Aging Expenditures Payroll FY98 FY97 $134,148 $106,748 Expenses $157,713 $166,933 Personnel Full Time 4 5 Part Time 2 5 ROLE: The Council on Aging Board is appointed to make policy to support and advocate for Seniors with regard to their changing social, educational, and health - related needs. The COA represents the Town's interests in providing services to meet the needs of Seniors in conjunction with the State Department of Elder Affairs and the Federal Administration on Aging. Front, left to right: Phyllis Rand, Clark Cowen, Jacqueline Davison, Barbara Rubin, Donald Graham. Rear, left to right: Carol Murphy, Nancy Freed, Anne Kriebel, Jane Trudeau, Peg Jemison, Marilyn Campbell, Sheldon Spector. The COA staff is housed in the Senior Center located at 1475 Massachusetts Avenue in the Muzzey High Condominiums. The professional staff and the volunteers are dedicated to being of service to older adults. This includes providing information, education, recreation, and human services to the Town's Seniors, supporting their independence and promoting their intellectual and social well- being. The Senior Center is both accessible and welcoming and attracts many participants, volunteers, and sup- porters from the Lexington community. APPOINTED by the Town Manager: Chairman Clark Cowen, Barbara Rubin, Phyllis Rand, Marilyn Campbell, Jacqueline Davison, Margaret Jemison, Anne Kriebel, Sheldon Spector, Carol Murphy, Jane Trudeau, and Donald Graham. Director: Nancy Freed, October 1996. HIGHLIGHTS: • Sponsors a variety of classes and free public lectures on issues such as fitness, current events, housing, health, and financial planning to inform and educate Seniors. This year 4538 indi- viduals participated in these classes. • Volunteers operate the Center's own professionally catalogued library which accommodates more than 2000 carefully select- ed volumes, as well as magazines, jigsaw puzzles, medical information, over 180 videotapes, and 200 large print books. • Facilitates interaction between Seniors and young people of all ages via the Intergenerational Program. As part of the pro- gram, the COA has formed a creative partnership with the ele- mentary, middle, and high schools in Lexington involving over 300 Seniors and 600 non - Seniors. • Provides daytime adult education classes, which are jointly sponsored by the COA and the Lexington schools. • Offers an Adult Social Day Care Program located at 20 Mill Street, Lincoln, in a beautiful wooded setting. Director Carolyn Griffith can be contacted at (781)259 -1807. • Presented its first annual Woman's Conference for a group of almost 100 Lexingtonians. • Provided tax preparation, free of charge, to 167 seniors. • Presented its first annual Grad for a Day, a senior hostel pro- gram. A full day of seminars was provided to approximately 100 participants on such topics as the politics of the Kennedy White House, portrait painting, and writing mysteries. • Participation at the Senior Center increased with the Senior Center completely booked during peak hours Monday through Friday. To continue to serve the growing Senior population in Lexington, a study is being recommended to consider a new facility. The COA Board is researching facility models. One model, an Intergenerational Center, if developed with the Town Recreation Department, could cooperatively serve a larger range of Lexington residents. • Provided case management and in -home medical care to 495 seniors. • Mailed 45,000 COA Newsletters. • The Adult Social Day Care program served 83 individuals. Participation increased by 12% and averaged 28 clients daily, in a program whose maximum is 30 daily. The program cele- brated its first anniversary at its new site in Lincoln. • Volunteers contributed approximately 22,240 service hours to the Senior Center at an estimated value of $231,156. • 24 eligible homeowners participated in the Property Tax Work Off Program, giving over 2000 hours of service to school and town departments. • The Senior Center served 5788 congregate meals to approxi- mately 320 seniors. • The Center's Meals on Wheels program delivered 6571 meals to approximately 60 clients. • The Center's newly redecorated dining room is now an inviting spot for morning coffee and afternoon luncheon for many seniors. • Hazel Allison was awarded the Minuteman Cane Award for outstanding dedication and service to Lexington. 1998 Annual Report, Town of Lexington, Page 55 T 0 a 0 w a Human Services Committee APPOINTED by the Selectmen: Co- Chairs Barbara Ciampa and Helen Cravis, Rosalyn L. Gittleman, Eva S. Glick, Nancy Bartlett, A. Khatri, M.D., Gregory Kotonias- Payne, MD, and Christine Yedica. Resigned: Linda Pucci and Richard W. Safford. Selectman liaison Dan H. Fenn, Jr. and Stephen Baran, staff. ROLE: To recommend human services policy and allocation of Town resources to the Selectmen and to provide criteria for set- ting goals and priorities for mak- ing decisions. Also to develop a human services planning process integrated with town, private, and regional agencies involved in human services. The process includes expression, assessment, and prioritization of need; inven- tory of resources and services; identification of duplications and gaps in services; and develop- ment of communication among town boards, providers, and advo- cates for those in need. The committee analyzes funding requests presented to the Selectmen and Town Meeting for town endorse- ment of proposed human services. Seated, left to right: Khalil Khatri, Barbara Ciampa, Helen Cravis, Stephen Baran. Standing, left to right: Gregory Kotonias- Payne, Dan H. Fenn, Jr., Christine Yedica, Rosalyn Gittleman, Nancy Bartlett. Absent: Eva Glick. HIGHLIGHTS: • Connected with town -wide human service activities through liaisons with committees and organizations in the areas of dis- ability, diversity, the elderly, health, preschool, and youth. Continued its special emphasis on developing preschool resources and collaborated with the School Department and preschools in attracting scholarships and continuing group support for parents of challenging preschoolers. The committee and Social Services Coordinator Stephen Baran combined moneys from the Fund for Lexington, the Human Services Fund, and contributions from the Hancock United Church of Christ to provide preschool scholarships, a handicap ramp (partial contribution), dental surgery, and boil- er repair and responded to many small emergencies. Total expenditures, $12,428. Town Meeting appropriated $71,929 for a contract beginning July 1, 1998 to RePlace under the auspices of Wayside Youth and Family Support Network, Inc. for counseling and preven- tive services. At the same time, $13,987 was appropriated to the Central Middlesex Association for Retarded Citizens toward the salary of a Job Procurer. Page 56, 1998 Annual Report, Town of Lexington Enablement Committee This subcommittee of the Human Services Committee included: Chairman Robert Hams, Darlene Adams, Lorraine Buonomo, Christine Chase, Joanne Fray, Pat Gardiner, Michael Martignetti, Dan Murphy, Martin Quinlan, Richard J. Safford, and Gary Strong. • Members encouraged more accessible accommodations in local business establishments. • As originally requested by the committee, Mass. Highway began construction to make the intersection of Woburn Street and Lowell Street more accessible. Fair Housing and Human Relations Committee APPOINTED by the Selectmen: Chairman Ralph D. Clifford, Florence A. Baturin, Bensen Chiou, Margaret Cole, Michelle Ekanem, Beverly Goodridge, Mary Haskell; Kathryn Gail Davis Lockhart, Thomas E. Montanari, Marion Kilson (associate). Selectman liaison Dan H. Fenn, Jr. and Stephen Baran, staff. HIGHLIGHTS: Supported Town Meeting articles relative to developing affordable housing. • Continued support of LexFest! • Urged new approaches to the implementation of the Town's affirmative action policy. S O 0 0 v a s' Veterans' Services Social Services FY97 Of the $15,377 expended for veter- Human Services Expenditures FY98 FY97 The town's contract with the ans' daily living expenses, fuel assis- $ 225,078 Central Middlesex Associ- tance, health insurance, and a handi- Ueterans' Payroll $ 23,441 $ 22,975 ation for Retarded Citizens cap ramp (partial contribution), 75% Veterans' Expenses $ 15,377 $ 16,498 provided services to 25 reimbursable by the state. Recipients Services for Youth $ 69,836 $ 66,330 Lexingtonians working in a were a handicapped veteran and his Develop. Disabled $ 13,184 $ 12,800 variety of community sites. wife; the family of a disabled, hospi- Personnel talized veteran; and a single, unem- Part Time 1 1 25 residents benefited by the ployed veteran. Expenses were Lexington Social Service through the Human Services Coordinator, and were approved by Department joining with the Police and other town departments to the Veterans' Agent, John J. Ryan and the State. develop an Advocacy Program for victims of domestic violence. i! Lexington Youth Commission APPOINTED by the Town Manager: Chairman Nancy Barter, advisors Steve Cole, Beverly Kelley and Donna Ryan. HIGHLIGHTS: • Youth care for LYC island twice -a -year by planting flowering shrubs. • Octoberfest face - painting for kids. ro 0 • Thanksgiving and Christ- o mas helping at COA dinners. d • Spring time spent at Coning School. • Spring time spent at Patriots Day Parade. 9 Seated left to right: Steve Cole, AdultAdvisor; Nancy Barter, Chair; Beverly Kelley, Advisor; Courtney Benson, Secretary; Tracey Cole, President; Kristin Hopwood, StudentAdvisor; Chris Nasson, Treasurer. Standing, left to right: Evan Gilbert, Kathy Litchfield Rebecca Fentin, Megan Reddy, Brian Kelley, Tom Bellmo, Jay Kasaptan, Richard Perry, Jan Joseph. Absent: Donna Ryan, Adult Advisor; John Erickson; Nabeela Syed; Dan Atchinson; Suzanne Burbidge; Andrew Busa; Jenna Busa; Laura Beth Chamberlain; Peter Claise; Lia Gilbert; Kate Joblonsky; Sarah LeBlanc; Michael O'Connor; Liz Palladino; Tiffany Shih; Greg Smith. Cary Memorial Library ROLE: To provide materials, resources and services that promote lifelong learning and cultural enrichment, enhance public school curricula, promote reading as central to literacy, initiate a dynamic program of reading for preschoolers, and provide elec- tronic access to information. The library's governing body is the Board of Trustees in accordance with the will of Maria Hastings Cary. The board consists of the Town's settled ministers, principal clergy of each congregation in Town, Selectmen and School Committee. Expenditures Payroll FY98 FY97 $ 969,970 $1,017,026 Expenses $ 225,078 $ 225,687 Personnel Full Time 27 26 Part Time 46 40 The Executive committee is elected by the board: Chairman Rev. Dr. Peter H. Meek, Vice Chairman Dan H. Fenn, Jr., Vice- Chairman, Rev. Brian S. Dixon (resigned December 1998) Elizabeth B. Eddison and Susan A. Elberger. The Executive Committee, in turn, appoints the Advisory Committee: Chairman Stephen A. Krensky, Sara B. Chase, Edwin B. Cox, Jacqueline Davison, Audrey J. Friend, Ione D. Garing, Timothy P. Hart, Marilyn Mairson, Theodore Mairson, Walter S. Pierce, Ann Wallace and Nancy Winsten (resigned October 1998) APPOINTED in 1995 by the Board of Library Trustees: Carol A. Mahoney, Director. continued on next page 1998 Annual Report, Town of Lexington, Page 57 Cary Memorial Library continued from previous page Gateway to Information The library emerged in 1998 as the gateway to information for the community. Ten new PCs, the first in a phased transition to PC based services, replaced older style terminals. The Internet, Minuteman Library Network Public Catalog, and other information data- bases are now available in graphical format. At the same time, great value is still placed on traditional print materials. Celebrating 130 Years of Service In 1868, Maria Hastings Cary offered the town $1000 to establish a free library; 130 years later, Cary Library is one of the busiest in Massachusetts. Events marking the anniversary included: receptions, family and children's events, and a cable television show. Professional artist and children's room staff member Amanda McClain designed a commemorative logo for the 130th Birthday Celebration and a commem- orative t -shirt was produced. Also, a reception was held honoring the more than 200 librarians who live or work in Lexington; an appreciation tea was held for "shelf sleuth" volunteers; and the East Lexington Branch hosted a "thank you time" for its users. Library Trustee and Town Selectman, Elizabeth Eddison, generously donated stock shares valued at $100,000 to the Library's renovation campaign, expressing her late husband's and her own support for the Library. The Friends of CML, Inc. also made a significant contribution of $45,000. From left to right: Elizabeth B. Eddison, Jed Snyder, Trustee. Metrowest Regional Library System In 1998, Lexington libraries joined the Metrowest Regional Library System. This state program is funded through the Massachusetts Board of Library Commissioners and provides the following services: delivery of materials, supplemental refer- ence, inter - library loans, bibliographic databases, continuing education/training and advisory help. Members of the system include academic, school, special, and public libraries. Library Building Project The library building project experienced highs and lows over the past three years. The Board of Appeals approved variances for the project in March. An abutter appealed these variances. As a result, the trustees suspended all further work by the architects and the Library Building Committee. Attorneys for the town and the abutter met and an agreement was drawn up in October to modify the library building plan. Meantime, ongoing problems make the building increasingly difficult to run. Trustees continue to work on the plan. The Cary Memorial Library Foundation Early in 1998, the library conducted a fund raising feasibility study indicating that residents support their library and value it as a major community resource. Armed with that information the trustees hired a part -time development officer to organize a capital campaign to fund the building plan. Over the summer the development officer worked with the trustees to establish a foundation much like the Lexington Page 58, 1998 Annual Report, Town of Lexington Carol Mahoney, Library Director; Susan Elberger, Trustee; Trustee; Reverend Dr. Peter H. Meek, Trustee Chairman; Rev. Education Foundation. Former Board of Selectmen Chairman William J. Dailey, Jr. is President of the Foundation Board; Alan Fields is Treasurer and Donna Ryburn, Clerk. Directors: Margery Battin, Narain Bhatia, Benson Chiou, Audrey Friend, and Leona Martin. Members of the Library Trustees Executive Committee, Dan Fenn and Elizabeth Eddison, and Jacqueline Davison, President of the Friends of Cary Memorial Library, Inc. are liaisons to the Foundation. Campaign for the New Century The library's endowment fund, "Campaign for the New Century," has attracted donations and pledges of $350,000, and built a base of 1500 supporters. Endowment funds are used to buy materials and assist in staff development. Pledges to the campaign are still being accepted. The library's Finance Committee, made up of Chair Timothy Hart, Alan Fields, Bill Dailey, Dan Fenn, Peter Meek and Edwin Cox, has invested the Campaign for the New Century's funds along with previous gifts. Their careful management of these moneys has built the library's endowment fund to $2,000,000. Adult Services • The collection: more than 150,000 print and audiovisual items, foreign language materials and art prints. • Approximate number of items added last year: 16,800. • Total circulation: 643,690 items, in both Cary and the branch. 0 n a r d Cary Memorial Library continued from previous page • Loans received from other libraries in the Minuteman Network: 5269. • Loans provided to other libraries in the network: 7726. • Number of crates of materials exchanged daily with other libraries: 20 to 30. • Non - resident circulation for 1998: 134,955. • Cary's rank, in Minuteman network, in number of hours logged onto electronic network resources: 3. • As of November, 1500 Lexington patrons were electronically linked to the Minuteman Library Network. They may exam- ine their own records, renew books, and place reserves online from anywhere outside the library. Reference Services Number of questions posed to Reference staff in 1998: 58,868 In October, staff increased the number of PAC and Internet classes offered to the public from every other week to weekly. Appointments for assistance in specific Internet searches are also offered. In November, trustees approved Internet procedures after sever- al months of trial implementation. Staff and the public have found them acceptable. Julie Triessl and Jane Eastman work with the library Technology Team to set up new equipment, helping other staff members work with new software, and trouble- shooting existing equipment. Heather Vandermillen has offered Internet training to staff members at the branch and the Children's Department. Judy Adams started to gather information from area agencies for inclusion in the Middlesex Library Network (MLN) Community Information File. A grant from the Massachusetts Board of Library Commissioners enabled MLN to add Information & Referral data from several libraries to the Community Information database. All reference staff members attended workshops on using the new database, Electric Library. Staff members attended MLN training sessions on the DRA WEB and Creating Reports Using Microsoft Works, and Metrowest workshops on Web Page Design, Legal Reference and Microsoft Word. Children's Services During 1998, programs were attended by 10,129 patrons and included preschool story times, preschool film programs, class visits to the library, librarians' visits to schools, a parenting workshop entitled "Talking to Your Children About the Holocaust," and our 7th annual workshop for preschool teachers, "Best Books for Preschoolers, 1997." The 1998 summer reading program, "Unlock the Mystery! Read!" attracted 564 children and their families as participants for a reading total of 25,594 hours. To encourage participation in the Summer Reading program, children's librarians Ruth Lynn & Elaine Garnache created their 5th annual video program and presented it to every class in the elementary schools. Seventy -three separate programs were offered for children ages 2- 13 and their families, including story times, craft programs, films, window painting, knitting, and Red Cross baby- sitting work- shops. Four `Mystery' theme family programs included a presen- tation by children's mystery author /illustrator Lucinda Landon, a `Slightly Scary Stories' event, and two held at Cary Hall: Steve Rudolph's `Salute to Sleuths' magic show and the Higgins Armory's `Medieval Mysteries' arms and armor demonstration. Last summer, programs for children 2 to 13 and their families included window painting, cake decorating, knitting, and Red ne ds of Cary Memoria r. Li r� continued on page 61 The Friends of Cary Memorial Library donated $45,000 to the library's building campaign in October. Most of it was raised at two annual "Gently- Used" book sales and during ongoing paperback book sales. Debbie Pascale and her volunteers spent hundreds of hours sorting and pricing the books. The Friends also donated $3500 worth of public passes to 12 area museums. Eight Lexington author lectures were presented this year, including: • David Epstein's New Insights into Ravel's "La Valse" • Stephen and Abigail Thernstrom's Black Progress: Don't Believe the Bad News • Diane Taraz's Silver Dagger —Songs About the Lives Women Once Led • Andrea Cleghorn's The Road to Rosie's Place • Tom Sileo speaking on behalf of Edwin Worthen's Tracing the Past in Lexington, • Russell Sherman's Music as Character —Or, Thirteen Ways of Looking at a Blackbird • Barbara Shapiro's Blind Spot • Joseph Winsten's Moses Meets Israel: The Origins of One God More than 20 volunteers joined the "Shelf Sleuth" project. The Massachusetts Friends of Libraries awarded Honorable Mention in the `Great Ideas Contest' to the program, coordinated by Donna Ryburn. 1998 Annual Report, Town of Lexington, Page 59 t enef ct ©rs Aquarium Maintenance ..................$ " r gn 'for the New Century 1,095.50 Leroy & Geneva Brown .......$ 1,490.20 4,000 Manfred Friedman .......................................... ..............................$ 4,025.00 Beal......................$ 2,552.45 1,000 John N. Pierce ................................................ ..............................$ 2,183.00 Maria Hastings Cary .........$ 323.40 400 William F. Buckley ......................................... ..............................$ 5,125.00 Book Purchase ..............$ 100,631.87 1,000 Robert Wendell Hannam ................................ ..............................$ 2,700.00 Alice Butler Cary ...........$ 43,240.09 2,958 Evelyn & Samuel Borshay ............................. ..............................$ 3,000.00 Jane Phinney ...............$ 40,544.22 300 Margaret F. Kinley ........................................................................ $ 2,565.00 Goodwin Musical ...........$ 48,000.00 1,100 Edward C. Stone ............................................. ..............................$ 3,840.00 Laura M. Brigham ...........$ 9,705.00 3,100 Frederick Cowing Frick ................................. ..............................$ 4,947.00 George W. Sarano ...........$ 300 John C. Eddison .............................................. ..............................$ 6,625.00 War Parents Book Memorial ...$ 1,800 Wilson/Furey/F. Schofield .............................. ..............................$ 2,860.00 Nelson W. Jenny ............$ 2,000 Stanley Hill Amer. Leg. Post 38 ..................... ..............................$ 2,500.00 Pauline Burbank Peirce .......$ 1,000 Ethan Bogen ................................................... ..............................$ 4,625.00 Caira Robins ...............$ 300 Larry & Sophia Ho ....................................................................... $ 3,500.00 Wellington Library ..........$ 1,100 Science & Technology .................................... ..............................$ 4,836.00 Emma Ostrom Nichols .......$ 1,000 Winsten Fund .................................................. ..............................$ 1,835.00 Sarah Elizabeth Raymon ......$ 2,528 Cox Family Gift ............................................. ..............................$ 5,072.00 Abbie C. Smith .............$ 1,000 Robert T. Davison ......................................................................... $ 2,710.00 Lewis L. Hoyt ..............$ 1,000 Albert Gallatin Friend .................................... ..............................$ 2,800.00 Sue Medeiros ...............$ 949 Harriet B. Hathaway ..................................................................... $ 1,500.00 Pearl Toback Feld ...........$ 666 Oscar & Stella Liu .......................................... ..............................$ 1,500.00 Ann E. Ferry ...............$ 3,370 Sinai Family ................................................... ..............................$ 1,500.00 The Rev. Harold T. Handley ...$ 1,938 Robert C. Hilton ............................................. ..............................$ 1,035.00 Beryl M. Safford ............$ 1,484 Robert LaMantia ............................................. ..............................$ 1,625.00 James Stuart Smith ..........$ 11,072 Francis Bradley ............................................... ..............................$ 1,577.00 Warren Sherburne ...........$ 4,020 Chang Chili & Yenshew Lynn Chao .............. ..............................$ 1,500.00 Edith J. Childs ..............$ 300,810 Chinese Heritage ............................................ ..............................$ 2,700.00 Diane Lund ................$ 4,115 Krensky Family Fund ................................................................... $ 2,500.00 James and Pauline McDevit ....$ 5,000 Rae Cecilia Kipp ............................................ ..............................$ 7,630.00 Mona Anderson .............$ 1,300 William T. Wu ................................................ ..............................$ 2,725.00 Kurt Reizes ................$ 1,273 Indian American ............................................. ..............................$ 16,975.00 Gerald Sussman .............$ 1,654 Subtotal ........................................................................................ $ 108,515.00 Subtotal ..................$ 363,537 Ending Balance ............................................. ..............................$ 472,052.00 Income Expenses Balance Forward .... ....................$115,479.46 Aquarium Maintenance ..................$ 1,095.50 Book Rental ...........................$ 1,490.20 Children's Room Program ................$ 3,395.73 Copy Service .......................... 2,552.45 Equipment ............................$ 9,318.07 Directory ............................. 323.40 Exhibits ..............................$ 5,141.00 Fines, Etc .............................. 100,631.87 Friends of Cary Library ..................$ 43,240.09 Friends of Cary Library .................. 43,240.09 Fundraising ...........................$ 28,609.66 Fundraising ............................ 40,544.22 Library Materials ...................... $ 124,592.82 Investment Dividends .................... 48,000.00 Library Supplies .......................$ 16,821.07 Named Funds .......................... 9,705.00 Mileage .............................. $ 811.13 Subtotal Income ... ....................$246,487.23 Miscellaneous .........................$ 55,201.47 Total ............ ....................$361,966.69 Museum Passes ........................$ 73.00 Professional Development ................$ 7,670.94 Total Expenses ........................$ 295,970.48 Ending Balance .......................$ 65,996.21 Page 60, 1998 Annual Report, Town of Lexington Cary Memorial Library continued from page 59 Cross babysitting workshops. Two evening family concerts were held at Cary Hall: singer - recording artist Joanne Olshansky Hammil, and The Catskill Puppet Theater's performance of "The Willow Girl." To celebrate Cary Library's 130th birthday in April, a family concert was sponsored in Cary Hall by singer- songwriters Fran Friedman, Victor Cockburn, and Tom Garfield. Eleven new children's book lists were compiled and seven older book lists were revised and updated. Technical Services Responsibility for cataloging, processing, mending, and reclassifying all materials falls to the Technical Services Department. Weeding, mending, and relabeling projects focused on adult fiction, sports non- fiction, and history sections. Adult biographies were reclassified from subject areas to the general biography section, and the chil- dren's librarians advised on numerous reclassification projects. Recreation Department APPOINTED by the Town Manager: Chair Sandra Shaw, Vice - Chair Pamela Varrin, Don Chisholm, Rick DeAngelis, Paul Keane (resigned June 1998) and Richard Neumeier (appointed July 1998). Karen Simmons, direc- tor, 1996. Coordination was provided for more than 50 named funds, which enabled the library to purchase over 250 books and other materials. East Lexington Branch Library Library hours for the branch were changed; closed on Saturdays but open one evening . Children's services were also popular at the Branch. Preschool storyhours were offered year round. The Summer Reading Program was a great success with 800 hours of reading logged by participants. One Internet terminal was added. Guidelines for its use follow main library guidelines. Personnel Changes Amy Parker, Cary Memorial Library's first Development Director, was welcomed to the staff in May. David Fogel and Linda Sullivan, both Library Technicians, were hired in the fall to replace Marcia Traverse, Lesley Nemser and Kathy Miskelly, whose resignations were accepted with regret. Jonathan Rose, PC technician, is the first to participate in a newly created MIS position in which town offices and the library share his time. :0 Expenditures FY98 FY97 $309,509 $335,958 Payroll Expenses* $ 679,421 $ 944,906 Personnel Full Time 4 4 Seasonal/Part Time +200 +200 *Expenses include all Recreation and Pine Meadows expenditures financed by the Recreation Enterprise Fund through user fees. Front, left to right: Sandra Shaw, Chair, Karen Simmons, Recreation Director, Pam Varrin, lice Chair. Rear: Dick Neumeier; Don Chisolm; Rick DeAngelis. HIGHLIGHTS: • Continued improvements at Pine Meadows Golf Course, the major source of income for the Recreation Enterprise Fund. Finished dredging the irrigation pond, installed two wells to feed the pond, and installed new cart paths. Number of rounds played increased over the previous year. • Participation in youth sports grew in relation to fixed amount of field space, contributing to field overuse and maintenance difficulties. Since 1996, the number of children playing organized sports rose 20 %, from 3785 to 4520. Reservations for over 30,000 field permit hours T issued with demand exceeding space availability. o Proposal to develop new youth sports field at Hennessy o Field moved through discussion with community oppo- nents, then to debate at Town Meeting, and finally to Hennessy Field Ad Hoc Committee which made its rec- a- ommendations in December. • Completed major repairs to the Center Pool complex. Rebuilt several fields at Harrington and Lincoln and installed permanent soccer goals at Harrington. Fencing financed by Little League installed at Fitzgerald Field (Center #4) and drainage improved at Worthen Road field. Completed short-term repairs to the Clarke tennis courts, but underlying structural problems remain at the site. Continued to provide guidance and oversight for com- munity groups proposing to fund capital projects sup- porting recreation. New lights at Center #1 baseball field and refurbished lights at Center #2 softball field, provided by the fund - raising efforts of the Center Lights Committee, went on line in April. Ball players, soccer continued on next page 1998 Annual Report, Town of Lexington, Page 61 Recreation Department continued from previous page players and ultimate frisbee teams used these lighted fields an average of five nights a week through October. Lexington Youth Soccer installed irrigation at Adams and Muzzey Fields. Little League will install irrigation at Fitzgerald Field (Center #4) in the spring of 1999. Supported a proposal by a communi- ty group, backed by a $10,000 community- policing grant, to raise money to build a skateboard/inline park. These partnership proposals continue to be evaluated by the Committee with regard to issues of equity, maintenance, and long -term planning. Offered Hot Shots, a successful new program, as a collaborative effort between the Recreation Department, the Minuteman Tobacco Education Program, and the Police DARE Program which used recreation to teach more than 1000 children in grades 4 through 6 about the hazards of smoking and the impor- tance of living a healthy lifestyle. Offered approximately 350 programs or classes for individuals of all ages and abilities. As an enterprise system, all programs are self- supporting. Ran 87% of the programs offered during the school year and 96% of the summer programs. Financial aid from the Enterprise Fund and scholarships helped 32 families attend recreation activities. Lexington Council for the Arts ROLE: To distribute funds allocated by the Massachusetts Cultural Council (MCC), raise funds from private sources and buy artwork for the Town's permanent collection in the Town Office Building. APPOINTED by the Selectmen for no more than two 3 -year terms. Co- chairmen Fredi H. Blume and Barbara Williams, Lynn Feldman, Kathy Jacob, Genevieve Arnold- Dulac, Stanley Swan, James Finnerty, Elizabeth Yoon, and Constance Kokubo. HIGHLIGHTS: • Awarded over $9691 to 28 recipients in the '97298 granting period. • Of that, over $5000 supported the PASS program which enabled students to attend theatres and concerts, take field trips to "liv- ing" villages (Sturbridge, Plimoth Plantation), and visit muse- ums. More than 1700 students benefitted from the program. • Local cultural grants were awarded to support the creation of a mural at an elementary school, two dance projects, a concert of Baroque holiday music, and a concert for all middle school students introducing them to original African and American music. Another grant will support the commissioning of a piece of music recognizing the history of Lexington. • Grants were also made to the DeCordova Museum for Art in the Park, the Concord Chorus's winter concert, the Master Singers, and the Boston Youth Symphony Orchestra, which includes 17 Lexington students. • Once again received a grant from the MCC's Matching Incentive Program. The $1605 amount was based on private funds raised in FY 97 and 98. • In 1996 the Council established the Ellalou Dimmock Fund in memory of the distinguished singer, voice teacher and long- time resident. The fund awards a prize to the high school's out- standing vocalist. The 1998 recipient was Karoun Demirjian. Page 62, 1998 Annual Report, Town of Lexington m .y 0 0 0 a Cary Lecture Series Front, left to right. Susan Rockwell, Chair; Susan Wilson. Rear, left to right: James Cowan; Don Gillespie. APPOINTED by the Moderator: Chair Susan Rockwell, James Cowan and Susan Wilson; associate member Donald Gillespie. HIGHLIGHTS: Calendar year 1998 spanned portions of two Cary Lecture sea- sons and produced a variety of free, educational, and entertain- ing events open to all citizens of Lexington in accordance with the directions of the wills of the Cary sisters. • January featured Benjamin Franklin as interpreted by Bill Meikle. Dr. Franklin regaled everyone with his stories and insights and graciously responded to the many questions from the audience. To celebrate Dr. Franklin's birthday, several cakes were presented by colonial guides of the Lexington Historical Society who then served all of the attendees. • February brought the Air Force Band of Liberty from Hanscom Air Base, performing some lively marches and won- derful Olympic melodies. Accompanied by several Lexington High School students and some terrific vocalists, the band pro- vided a welcome break from the winter weather. • May featured the Saengerfest Concert Chorus presenting a varied program of songs by a talented group of men, making the rafters ring at the final program at Cary Hall. To make way for the Cary Library's eventual move to the Cary Hall, programs for the 1998 -1999 and 1999 -2000 seasons will be at the Gillespie Auditorium at the High School. • In October, the fast program at the new location featured Dr. Herbert Benson who spoke about mind -body relaxation response and had the audience totally mellow by the end of the presentation. Celebrations Committee Expenditures FY98 FY97 ROLE: To plan and Expenses $16,995 $13,434 carry out proper obser- vances of Patriots Day, Memorial Day, Veterans Day, and all such holidays and special events as the Board of Selectmen may designate. APPOINTED by the Board of Selectmen for overlapping 3 -year terms: Chairman John Graham, Secretary Jean Coates, Suzzie Barrie, Jim Cataldo, Paul Jenkins, Sondra Lucente, Julie Miller, Robert Schuster, Bob Tracey, Henry Murphy and Karen Smith. Subcommittee members: Marian Snow, Mike O'Connell, Fr. Dave O'Donnell and Perry Pollins. Dan Busa, Board of Selectmen liaison. Patriot's Day — Monday, April 20, 1998 Persistent drizzle did not dampen the spirits of the large turnout around the Common as the ringing of the Old Belfry bell at 5:30 a.m. announced the Reenactment of the Battle of Lexington by the Lexington Minutemen (LMM) and the British 10th Regiment. Following this, pancake breakfasts sponsored by the Rotary Club, DeMolay and Boy Scout Troop 160. The Youth of Lexington Sunrise Parade stepped off at 7:30 a.m. led by Chief Marshal Rasheed Townes, High School Class of 1998 President, assisted by Chief of Staff Leslie King, High School Class of 1998 Vice President, and Aides Andrea and Sarah Raeburn. Vicki Movsessian, 1998 Winter Olympic Games Gold Medalist, U.S. Womens' Hockey Team, was Honorary Chief Marshal. At 8:30, John B. Graham, Chairman of the Town Celebrations Committee (TCC), welcomed everyone to the 223rd anniversary of the Battle of Lexington and introduced Suzzie Barrie of the TCC as Master of Ceremonies for the morning ceremonies at the Battle Green. Selectman Peter Enrich, Chairman, Lexington Board of Selectmen, read the Governor's Proclamation and Representative Jay R. Kaufman brought "greetings from the State." Selectman Enrich presented Maria Stavropoulos with the 1998 Youth Recognition Award. The Lexington High School senior was selected for her combined academic excellence and community service. The White Tricorn Hat Award was present- ed to William J. Dailey Jr. by Lion's Club President Paul Rouillard. The Lexington Lodge of Elks and the Aleppo Temple Shrinners were the joint recipients of the first annual William P. Fitzgerald Appreciation Award. The Minuteman Cane Award went to Hazel Allison; Invocation and benediction by Father David P. O'Donnell, Saint Brigid Church. At 1:00 p.m., Paul Revere was greeted at the Statue of Captain Parker by the Selectmen and LMM. The parade paced off on time as the committee gave thanks for the favorable weather. Neil Cronin and his committee judged the floats that best depict- ed the theme for 1998's parade, "Lexington: Yesterday - Today— Tomorrow ". The winners: • Youth Division: 1st prize, Hayden Recreation Center; 2nd, Lexington Girl Scouts; 3rd, Lexington- Bedford Pop Warner Football. • Commercial Division: 1st prize, Pine Knoll Nursing Home/ Bowman School; 2nd, Wilson Farms; 3rd, Lexington Ace Hardware. 0 0 0 Left to right: Perry Pollins, Cecil Jones, Sondra Lucente, Bob Tracey, Julie Miller, Chairman John Graham, and Paul Jenkins. • Civic Division: 1st prize, Council on Aging /Minuteman Golden Cane Award; 2nd, Lexington Elks; 3rd, Lexington Historical Society. Chief Marshal for the afternoon parade was Cornelius E Cronin, Battle Green guide emeritus, World War II veteran, longtime member of the Stanley Hill American Legion Post, and holder of numerous awards for volunteerism and service to the town. Chief of Staff was B. Gresh Lattimore Jr., Captain, USNR - Retired fol- lowed by aides representing the Chamber of Commerce, Historical Society, and the Lions and Rotary Clubs. The Division Marshals were Cecil C. Jones, U.S. Army, WWII, and George A. Woodbury, Director, Lexington DPW, Colonel U.S. Army- Retired. The Celebrations Committee thanks the many businesses and organizations, recruited by the Chamber of Commerce, who contributed to the parade's success. Memorial Day— Monday, May 25, 1998 Memorial services at Westview preceded the morning parade. Chief Marshal was Thomas J. Driscoll, U.S. Army, WWII, VFW Post #3007 - Lexington, who led the parade to Monroe Cemetery for a short program. Commemorative services were also held at Cary Hall and Colonial Cemetery. Guest speaker at ceremonies on the Battle Green was Joseph Dooley, Coordinator, Veterans Administration; invocation and benedic- tion by Father David P. O'Donnell, Saint Brigid Church. Veterans' Day— Tuesday, November 11, 1998 Due to inclement weather, the morning parade and Battle Green ceremonies were moved to Cary Memorial Hall. Suzzie Barry, TCC introduced this year's Chief Marshal Frank Samuel, U.S. Army, Air Force, VFW Post #3007 and aides: Paul E. Cunha, Thomas J. Driscoll, William G. Hooper, Bob Tracey, David Hamblem, Aurio J. Pierro and Cecil Jones. Selectman Peter Enrich read the Governor's Proclamation and Bob Tracey, TCC, introduced guest speaker Col. Chris T. Anzalone, 66th Wing and Base Commander, Hanscom A.F.B. who gave the "Address of the Day." "God Bless America" and the national anthem were sung by William F. Cronin, Lexington Lodge of Elks, accompa- nied by the Lexington High School Band; invocation and bene- diction by Reverend Andrea Taylor, Church of Our Redeemer. 19911 Annual Report, Town of Lexington, Page 63 Commission 2000 ROLE: To foster an appropriate town -wide celebration for the Patriot's Day weekend April 14 -17, 2000. APPOINTED by the Selectmen: Chairman Gardner L. Hayward Jr., Vice Chairman James D. Roberts, Executive Secretary Suzanne E. Barry, Treasurer George S. Comtois, Public Relations Robert H. Neufeld, Events Coordinator Winston E. Flynn, liaison to National Park Louis C. Sideris, Selectmen liaison Daniel P. Busa. Appointed in 1997, this com- mission will be dissolved in June 2000. HIGHLIGHTS: • To develop programs coordinated with civic groups and chil- dren's organizations: Met with more than 30 town organiza- tions. Numerous groups are beginning to plan their activities for the celebration weekend. Initiated several fund - raising efforts to raise $150,000: —Held fund - raising dinner with New England Patriot's Football Team players in late November. Additional dinners are planned for the spring. — Collaborated with local businesses to sell Lexington 2000 novelties for celebration. Program to begin in early 1999. — Designed Lexington 2000 banners. Will solicit organiza- tions, businesses, and private contributions. Goal is to hang over 100 banners throughout Town (with permission of proper town departments). — Developing a program for private donations. Funding to date: Seed Money (Town Manager) ...............$ 600 Selectmen's Fund .........................$ 1,000 Private Fund Raising ......................$ 3,673 Total.... ..............................$ 5,273 Expenditures to date .......................$ 1,051 • Preparing publicity for the event: —Web page (20001exington. com) in progress for advertising all planned events within Town. — Working with Massachusetts Bureau of Travel & Tourism to distribute fliers of the events. —Will distribute 100,000 bookmarks throughout the Town beginning in early 1999 to advertise the planned events. • Planned and proposed events: —Re- create all the events of the first day of the War for Independence in chronological order, and at their proper locations and times —for the first time since April 19, 1775. • Friday, April 14, 2000: Colonial encampments for re- enactors • Friday night, April 14, 2000: Midnight Paul Revere Ride to Hancock -Clark House • Saturday, April 15, 2000: Dawn battle on Lexington Green. Battle will be expanded to incorporate land beyond Harrington Road. Saturday, April 15, 2000: more than 1000 re- enactors from over 20 states, Canada, and England will participate in largest re- creation of the Battle Road retreat ever held. • Sunday, April 16,2000: Re- dedication of Battle Green Ceremony. • Monday April 17, 2000: Morning and afternoon parades and ceremonies. — Proposed plan to place one battery- powered candle in a front window of each home during the weekend celebration to sig- nify town unity and pride in our national heritage. Children's groups would visit each home and distribute candles. — Proposed plan for "Tattoo" which would bring in marching bands, fife and drum corps, and bagpipers for concert at Lexington High School Football Field. — Proposed plan to put two small searchlights on Lexington Green signifying the two lanterns which shown in the belfry of the Old North Church the night Paul Revere rode into Lexington. — Proposed plan to bring in Colonial storytellers for children's program. — Proposed Colonial fashion show. i ! ROLE: To greet visitors and offer them guided tours of the Battle Green. Brittle Green Guides APPOINTED by the Town Manager: Director of Guides, S. Lawrence Whipple. Volunteer guides licensed by the Selectmen were high school students Rachel Asquith, Kayla Belmont, Esmond Chiou, Alexander del Nido, Ben Elgart and Marc Fritton. Marie T. Walton, an experienced docent from Buckman Tavern, filled the vacancy left by the death of life -long resident and Senior Guide Kenneth Smith, who passed away in September. EXPENDITURES: Director's stipend, $1,500 per annum. HIGHLIGHTS: • Competent guides greeted tourists to the Common and conducted tours relating to its significance on the morn- ing of April 19, 1775, occasionally including the Old Belfry and Old Burial Ground. • The number of tourists to the Common in October and November was unusually high. • Harrington Road remains closed, and bus parking is still an unresolved issue. Left to right: Marc Fritton, Kayla Belmont, Neil Cronin, Esmond Chiou, S. Lawrence Whipple, Marie T. Walton, Alexander DelNido. Page 64, 1998 Annual Report, Town of Lexington Cable Advisory Committee ROLE: To advise on all aspects of cable television service to and within the town, to serve as ombudsman for users, to represent the Town in contractual relationships with cable licensees, to oversee the use of the Institutional Net which connects municipal and school buildings, to help set regulations and review applications for towers and anten- nas, to advise managing the Town's growing information handling network and to participate in the evolving "infor- mation superhighway." APPOINTED by the Selectmen: Chair Jane Gharibian, Bret Kinsella (replacing Julian Bussgang), Raul Marques F (replacing John Cunha), Theodore Mairson, Stephen Ellis, G Caryn Werlin (replacing Martha Stanton), David Becker, D David Carver, Julie Triessl, Peggy Bateson, Robert Warshawer, David Buczkowski, David Kanter, and David Balsom. SELECTMAN LIAISON Jeanne Krieger (replacing Leo McSweeney). TECHNICAL CONSULTANTS: Byron Blanchard, Paul Nesbeda. ADVISORS: Caleb Warner, general history, advancing technology and William Lucas, technology and general operations. HIGHLIGHTS: • Since the current license with Cablevision expires in 2001, the 3 -year license renewal process has begun. • Creating the potential for competitive rates and improved ser- vice, a second cable TV carrier has entered the franchise process. Following a Public Hearing in Dec. 1998, an acceler- ated negotiation process will begin. ront, left to right: Caryn Werlin, Ted Mairson, David Kanter, Jane haribian, Chair. Rear, left to right: Julie Triessl, Steve Ellis, Dave Carver, Dc Buczkowski, Dave Becker. • Strove to resolve subscriber complaints concerning rates and program tiering. Formal complaints have been filed with the State and the Federal Communications Commission on issues the committee feels need clarification or correction. Last Nite Lexingtonsy19J4 t fi .. ROLE: To organize a celebration to bring in the new year within our community in a safe, substance -free atmosphere, providing activities and performances appropriate for citizens of all ages. APPOINTED by the Board of Selectmen: Chairperson Cindy Savage, Vice Chairperson Jessie Foster, Vice Chairperson Nina Sullivan, Secretary Kathy Fields, Treasurer Mary Trometer. HIGHLIGHTS: • Filled major committee positions. • Developed the idea of the celebration and began to plan the actual event. Committee members attended Massachusetts Municipal Association meetings and State and Federal hearings to remain involved and to register opinions on issues affecting the Town and its subscribers. Committee vigilance on the complaint issues has prompted the Massachusetts Cable Commission to invite a member to assist in the redrafting of relevant state forms. • With Cablevision's assistance, coverage of local events increased but needs more resident volunteers to help with cameras and production. With the possibility of two carriers in town, the committee is looking into forming a non - profit Access Corporation for Lexington. • In addition to commercial programming, Cable TV provides access to programs produced by citizens, religious organiza- tions, and town activities, plus digital and video communica- tion between various town functions — schools, libraries, and town offices. The latter service, called the "Institutional Net," produces significant cost savings to the Town. • Following the committee recommendation, the Selectmen appointed an interim supervisor for the net. The next step would be an independent employee hired to make long -range plans to keep the net efficient, reliable, cost - effective and up- to -date. Discussions continue on such an appointment. • Provided technical consulting regarding Fire and Police dis- patch, oversaw some improvements in the Institutional Net, and expansion of fiber optic public utility cabling within town. • Cablevision has implemented the Emergency Alert System originating through the Fire Department. A second franchise could create more of these beneficial services. In the future, cable can provide additional safety, communication, and util- itarian services, since 60 -65% of Lexington's residences and over 500 locations within town buildings are already "hard- wired" to the system. 1998 Annual Report, Town of Lexington, Page 65 Appropriation Committee Left to right, front: Christina Welch, Steve Coit, Al Levine, Eric Michelson. Rear: Cathy Abbott, Paul LaPointe, John Ryan. ROLE: To advise the Town and Town Meeting on all fiscal matters. APPOINTED by the Moderator for overlapping 3 -year terms; members for FY 1999: Vice Chair Catherine Abbott, Stephen Coit, Chair Paul Hamburger, Paul Lapointe, Alan Levine, Eric Michelson, Ronald Pawliczek, David Rudner, and Christina Welch. HIGHLIGHTS: Supported the following requests at the 1998 Annual Town Meeting: • Art. 4. To partially offset an estimated shortfall in Special Education funding, successfully recommended that the Reserve Fund be increased to $230,000 from the FY98 amount of $150,000. Also recommended that long -term concerns with Minuteman Regional High School budgeting, operations, and assessment inequities be expressed by rejecting the Minuteman budget, and offered an amendment to reduce the Minuteman line item by $1. Also supported an in- lieu -of -tax payment from the Sewer Enterprise Fund, while acknowledging that further work is needed on the policy of using such payments. • Arts. 5, 6, 61. To appropriate funds for expenses for the cur- rent fiscal year, pay bills for services in prior years, and to appropriate funds to reduce the tax rate. • Art. 7. A supplemental appropriation to renovate the Center Pool complex; supported the Recreation Enterprise Fund as the funding source rather than the Unreserved Fund Balance. • Arts. 8, 9, 10, 11. Funds for work on water mains, to extend and rehabilitate sewers, to resurface streets, and to install a traffic light at the intersection of the Minuteman Bikeway and Bedford St. using funds received from the state. Committee cautioned that it did not necessarily support future accelerated sewer system rehabilita- tion which should depend on the success of the current program. • Arts. 14,15,17,18,19, 20, 21. To purchase DPW equipment, to perform exterior work on town buildings, to obtain profession- al services in regard to the future of DPW facilities, to study the Hartwell Ave. landfill, to buy Fire Dept. equipment, to replace the old voting machines with optical scanning equipment, and to Page 66, 1998 Annual Report, Town o£ Lexington o purchase equipment for Pine Meadows Golf Course. • Art. 23. For maintenance work on school buildings; modifications ° to school buildings; and additional school furniture and equipment. n: N Art. 25. To purchase computer equipment and to fund related expenditures for the schools. rD 5 • Art. 26. To appropriate funds to initiate a loan program for septic sewer repairs or connections to the Town sewer system. • Art. 28. To appropriate $100,000 for the Stabilization Fund. • Art. 29. To rescind unused borrowing authority . • Art. 30. To amend the General By -laws to allow a fee for per- mitting under the Wetlands Protection Act. • Art. 60. To approve a regional intergovernmental agreement allowing the town to jointly operate a household hazardous waste collection facility. • Arts. 54, 55. To accept a Massachusetts General Law that gives contributory retirees cost of living increases, and to peti- tion the General Court for legislation to allow the town to give increases to non - contributory retirees. Did not support the following request. • Art. 22. To appropriate $25,000 from the Unreserved Fund Balance for work on playgrounds. Other actions: • Art. 42. Collaborated with the Appropriation and Capital Expenditures Committees to develop a three -part motion which included non - binding resolutions that (1) certain capital items be fully funded in future budgets; (2) that "small ticket" capital items be funded through a single article at future Town meetings, and (3) that Town Meeting vote on a five -year capital plan. • At the March 23 Special Town Meeting, supported appro- priations for portable classrooms and the arbitration award to firefighters. Noted that the classrooms would require signifi- cant debt service in future years. • At the November 9 Special Town Meeting, endorsed the motion to renovate and make additions to three school build- ings. Transfers from the Reserve Fund approved for personal services except where noted: Police Department .................$ 24,000 Library ..........................$ 3,000 Building and Zoning Departments .....$ 9,972 Health Department .................$ 3,228 Council on Aging ..................$ 5,000 Elections .........................$ 12,486 Elections expenses .................$ 5,270 Town Clerk's Office ................$ 597 Legal expenses ....................$ 24,000 Schools ..........................$ 62.448 Total .... .......................$150,001 Over the year, the committee met frequently with the Capital Expenditures Committee and other town boards and officials. The committee is particularly grateful to Chief Financial Officer John Ryan for his able counsel and service as secretary. P_ Capital Expenditures Committee ROLE: To receive from town boards and departments lists of all capital expenditures that may be required during the next five years; consider the relative need, timing and costs of these projects, the adequacy thereof and the effect they might have on the Town's financial position. APPOINTED by the Moderator to overlapping 5 -year terms. Members for FY98: Chairman Bill Kennedy, Vice Chairman Charles Hornig, Clerk C. N. Touart, Karen Dooks and Shirley Stolz. Members for FY99: Chairman Charles Hornig, Vice Chairman Shirley Stolz, Clerk Bill Kennedy, Karen Dooks and Narain Bhatia. HIGHLIGHTS: • Achieved long -time goal of a comprehensive plan to maintain the town's cap- ital assets when Town Meeting and voters approved a $54 million project to completely renovate and expand both middle schools and the High School. This project, largely funded by state money, will bring all three schools up to code, renew all building systems, and add space to meet growing enrollments. • Unmet major capital needs include repairing and rebuilding aging streets, renovating the older elementary schools, replacing the DPW facility at 201 Bedford Street, and repairing the town's drainage system to prevent flooding. In addition, the town needs to find ways to adequately fund the `small-tick- et' capital items which, left undone, turn into `big - ticket' items in future years. • Worked with the Appropriations Committee, the Selectmen, Town Manager and town staff to refine the capital budget process. In 1998, Town Meeting approved procedural changes in how small capital items will be budgeted; this should streamline future Town Meeting procedures. For 1999, the committee expects changes to the budget calendar will give Town Meeting more time to consider the budget. Capital Appropriations for 1998 Front, left to right: Shirley Stolz and Karen Dooks. Rear: Charles Hornig. November Special TM Art. 2 School Renovation $ 52,235,000 Tax Levy (excluded) SBA Reimbursement 1998 Annual Report, Town of Lexington, Page 67 S O O v Q v F9 Title Amount Fund Source Art. 7 Supplementary Approp. for Auth. Capital Improvement Projects $ 80,000 Recreation Enterprise Fund (Bond) Art. 8 Water Mains $ 300,000 Water Enterprise Fund Art. 9 Sanitary Sewers $ 560,000 Sewer Enterprise Fund (Bond) Art. 10 Sewer System Rehab Program $ 3,000,000 Sewer Enterprise Fund (Bond) Art. 11 Street Related Improvements $ 700,000 Chapter 90, Tax Levy Art. 14 Public Works Equipment $ 364,529 Tax Levy, W &S Enterprise Fund Art. 15 Town Building Envelope Program $ 287,600 Tax Levy Art. 17 DPW Facility Study $ 75,000 Tax Levy Art. 18 Landfill Study $ 170,000 Tax Levy Art. 19 Purchase Fire Equipment $ 105,000 Tax Levy Art. 20 Purchase Elections Optical Scan System $ 99,000 Tax Levy Art. 21 Pine Meadows Equipment $ 50,000 Recreation Enterprise Fund Art. 23 School Capital Project $ 600,000 Tax Levy (Bond) Art. 25 School Technology Program $ 1,225,000 Tax Levy (Bond) Art. 28 Stabilization Fund $ 100,000 Tax Levy Art. 29 Rescind Unused Borrowing Authority ( $ 375,500) N/A March Special TM Art. 1 Portable Classrooms $ 1,500,000 Tax Levy (Bond) November Special TM Art. 2 School Renovation $ 52,235,000 Tax Levy (excluded) SBA Reimbursement 1998 Annual Report, Town of Lexington, Page 67 S O O v Q v F9 Comptroller Expenditures Payroll FY98 FY97 $268,357 $259,872 Expenses $ 84,532 $ 84,660 Personnel Full Time 6 6 APPOINTED by the Selectmen: John J. Ryan, since 1986. HIGHLIGHTS: • Michael DiPietro was hired as the Assistant Finance Director/Town Accountant. He comes to the Town from a non - profit hospital environment. Having served previously as Staff Accountant in the Comptroller's Office, he brings a working knowledge of the Town to the position. • In March, the Town sold $4,315,000 of general obligation bonds with a true interest cost of 4.1369 %. The attractive interest rate is partially a function of the Town's ability to retain its AAA bond rating from Moody's Investors. The bonds were issued to finance articles approved by Town Meeting for schools ($3,715,000), land acquisition ($150,000), planning ($150,000) and sewer rehabilitation ($300,000). • During Fiscal 1998 and continuing into Fiscal 1999, we are preparing for January 1, 2000 or the Y2K issue. We expect the financial software to be certified as Y2K compliant in early 1999. ,,.: Comptroller Schedule of Appropriations -June 30, 1_ Carry Total f � tit �, vll, 1999 Account Budget Transfer Expended Forward Expended Balance Budget Selectmen Personal Services $ 51,257 $ 920 $ 52,176 - $ 52,176 $ 0 $ 52,026 Expenses 79,748 (1,919) 58,602 13,000 71,602 6,227 79,570 Town Manager Personal Services 257,379 5,267 262,363 - 262,363 283 261,240 Expenses 34,543 (19,173) 10,982 1,317 12,298 3,072 40,428 Police & Fire Medical 52,393 - 50,682 1,683 52,366 27 53,965 Salary Adjustments 187,279 (137,365) - - - 49,914 241,624 Municipal Services 173,790 1,826 172,133 1,989 174,123 1,493 184,516 Appropriation Committee Expenses 800 - 738 - 738 62 850 Reserve Fund Expenses 150,000 (150,000) - - - - 230,000 Finance Personal Services 712,843 12,858 724,526 - 724,526 1,176 769,057 Expenses 407,817 (62,913) 308,832 34,670 343,502 1,402 372,624 Municipal Network 11,400 - 10,285 - 10,285 1,115 13,620 Law Legal Fees 211,150 24,000 235,150 - 235,150 - 211,150 Town Clerk Personal Services 124,450 3,521 127,372 - 127,372 599 127,167 Expenses 13,536 (10,641) 2,403 - 2,403 492 24,953 Election P.S. 19,140 12,486 26,801 - 26,801 4,825 60,000 Election Exp. 15,590 5,270 15,646 1,552 17,198 3,661 25,700 Registration Personal Services 1,825 - 1,825 - 1,825 - 1,825 Expenses 19,875 - 19,055 - 19,055 820 19,875 Conservation Commission Personal Services 62,704 6,069 68,772 - 68,772 0 63,653 Expenses 7,523 (7,523) - - - - 6,279 Planning Board Personal Services 127,488 2,623 130,097 - 130,097 14 129,400 Expenses 18,522 (11,522) 7,000 - 7,000 - 15,354 Board of Appeals Personal Services 28,783 479 29,262 - 29,262 0 29,215 Expenses 2,244 (2,244) - - - - 2,087 Public Works Personal Services 2,839,623 46,557 3,053,041 - 3,053,041 (166,861) 2,936,482 Expenses 4,063,804 (334,590) 3,554,659 197,686 3,752,345 (23,131) 4,105,173 Art. 13 of 97 - 392,000 391,822 - 391,822 178 - Page 68, 1998 Annual Report, Town of Lexington � t O 1998 Annual Report, Town of Lexington, Page 69 Carry Total 1999 Account Budget Transfer Expended Forward Expended Balance Budget Town Reports Expenses $ 6,000 - $ 5,084 - $ 5,084 $ 916 $ 6,000 Police Personal Services 2,943,752 47,065 2,980,054 - 2,980,054 10,763 3,028,207 Expenses 543,834 (232,052) 305,407 5,491 310,898 884 551,865 Fire Personal Services 2,597,383 194,581 2,791,963 - 2,791,963 1 2,823,741 Expenses 581,997 (297,332) 243,905 33,179 277,084 7,582 486,250 Art. 17 of 97 - 45,000 17,989 1,894 19,883 25,117 Dispatch Personal Services 326,502 - 326,009 - 326,009 493 325,631 Expenses 43,688 (27,626) 16,062 - 16,062 - 50,704 Building & Zoning Officer Personal Services 196,116 19,911 216,027 - 216,027 - 242,579 Expenses 80,585 (25,546) 51,185 3,381 54,566 473 71,426 Dog Officer Personal Services 28,932 482 29,413 - 29,413 1 29,366 Expenses 1,969 (1,969) - - - - 1,821 School Pers. Svcs. & Exp. 42,403,743 (2,573,096) 39,699,058 127,480 39,826,538 4,109 45,374,378 Vocational 721,950 - 732,188 - 732,188 (10,238) 725,556 Board of Health Personal Services 98,620 3,395 102,015 - 102,015 - 112,889 Expenses 450 (450) - - - - 1,842 Council on Aging Personal Services 117,935 16,445 134,148 - 134,148 233 135,965 Expenses 188,022 (29,301) 150,987 6,727 157,713 1,008 179,674 Human Services Youth Services 71,929 - 69,836 - 69,836 2,093 71,929 Veterans P.S. 22,568 875 23,441 - 23,441 2 23,175 Veterans Exp. 34,942 (5,029) 15,293 84 15,377 14,536 34,559 Develop. Disabled 13,184 - 13,184 - 13,184 - 13,580 Lexpress Personal Services 40,302 7,112 38,860 - 38,860 8,554 45,455 Expenses 170,738 (5,174) 165,076 - 165,076 488 165,594 Chair Car Services 24,903 (7,908) 16,995 - 16,995 - 25,233 Misc. Boards & Comm. 8,500 - 5,506 - 5,506 2,994 8,755 Library Personal Services 958,205 12,565 969,970 - 969,970 800 1,003,003 Expenses 306,744 (81,666) 225,078 - 225,078 (0) 312,939 Historical Commission Personal Services 5,011 - 4,901 - 4,901 110 - Public Celebration Expenses 17,050 - 16,995 - 16,995 55 18,000 Debt Service Principal 3,191,000 - 3,191,000 - 3,191,000 - 3,731,000 Interest 554,779 - 477,526 - 477,526 3 512,744 Pension/Retirement Noncontrib. 183,036 (28,601) 124,962 - 124,962 29,473 166,526 Contributory 3,121,803 (799,070) 2,322,273 - 2,322,273 460 3,175,219 Insurance Personal Services 70,995 - 1,860 - 1,860 69,135 76,427 Expenses 504,859 22,708 439,898 84,451 524,349 3,218 511,009 Unemployment Expenses 50,000 - 23,129 26,721 49,850 150 50,000 Total General Fund $69,907,532 ($3,968,694 $65,261,503 $ 541,304 $65,802,807 $ 58,781 $74,150,874 1998 Annual Report, Town of Lexington, Page 69 Comptroller schedule of Appropriations 4une 30 19 ,:ri d firo; p�, page Page 70, 1998 Annual Report Town of Lexington Carry Total 1999 Account Budget Transfer Expended Forward Expended Balance Budget GENERAL FUND PRIOR YEAR Selectman - $ 727 $ 727 - $ 727 Police & Fire Medical - 1,621 1,626 - 1,626 (5) Professional Services - 4,154 3,804 - 3,804 350 Tuition & Training - 3,202 1,996 - 1,996 1,206 Salary Adjustment - 227,156 269,291 - 269,291 (42,135) Finance - 23,646 20,569 - 20,569 3,077 Town Clerk - 55 55 - 55 - Registration - 4,533 4,533 - 4,533 - Art. 47 of 77 Meagherville - 2,019 - - - 2,019 Art. - N.O.I. Fees - 6,851 1,450 - 1,450 5,401 Public Works - 255,217 222,025 - 222,025 33,192 Police Department - 9,655 9,615 - 9,615 40 Fire Department - 10,328 7,799 - 7,799 2,529 Fire Management - 425 425 - 425 - Building & Zoning Officer - 7,798 7,168 - 7,168 630 Art. 17 of 96 - 13,957 13,737 - 13,737 220 Art. 22 of 91 - 4,580 - - - 4,580 Public Schools - 112,396 107,830 - 107,830 4,566 Council on Aging - 11,872 10,780 - 10,780 1,092 Lexpress - 16,749 7,715 - 7,715 9,034 Misc. Boards & Commissions - 249 249 - 249 - Debt Service - Interest - 1,563 1,563 - 1,563 - Unemployment Insurance - 31,160 18,541 - 18,541 12,619 Insurance - 81,628 74,460 - 74,460 7,168 Total Prior Year(s) - $ 831,541 $ 785,958 - $ 785,958 $ 45,583 ENTERPRISE FUNDS Sewer Personal Services $ 183,464 $ (17,005) $ 158,294 - $ 158,294 $ 8,165 $ 186,551 Expenses 5,237,104 (72,184) 4,900,463 94,150 4,994,612 170,307 5,583,207 Debt Service 985,895 87,180 1,073,073 - 1,073,073 2 1,027,871 Art. 20 of 91 - 15,075 - - - 15,075 Art. 9 of 95 - 63,979 41,620 6,292 47,912 16,068 Art. 13 of 96 - 600,000 53 - 53 599,947 Art. 9 of 96 - 552,277 258,235 200,339 458,574 93,703 Art. 9 of 97 - 560,000 1,560 1,100 2,660 557,340 Art. 10 of 97 - 300,000 205,815 87,193 293,008 6,992 Total Sewer Fund $ 6,406,463 $2,089,321 $6,639,112 $ 389,074 $7,028,186 $1,467,598 $6,797,629 Water Personal Services $ 388,915 $ 37,442 $ 426,356 - $ 426,356 0 $ 397,746 Expenses 3,117,238 (14,174) 2,643,954 60,084 2,704,038 399,027 3,325,820 Debt Service 286,182 - 286,231 - 286,231 (49) 272,056 Art. 8 of 93 - 3,403 3,403 - 3,403 - Art. 8 of 94 - 23,286 19,566 - 19,566 3,720 Art. 8 of 95 - 77,555 71,353 2,114 73,467 4,088 Art. 8 of 96 - 279,559 227,634 51,925 279,559 - Art. 11 of 96 - 2,211 - - - 2,211 Art. 8 of 97 - 280,000 - 204,160 204,160 75,840 Art. 12 of 97 - 550,000 162,000 - 162,000 388,000 Total Water Fund $ 3,792,335 $1,239,282 $ 3,840,497 $ 318,283 $ 4,158,781 $ 872,837 $ 3,995,62 Recreation Fund Personal Services $ 442,649 $ 202 $ 309,509 - $ 309,509 $ 133,342 $ 432,980 Expenses 624,969 39,272 610,566 68,855 679,421 (15,180) 684,813 Art. 23 of 91 - 4,573 4,573 - 4,573 - Art. 16 of 92 - 7,158 6,176 913 7,089 69 Art. 19 of 92 - 11,111 481 - 481 10,630 Art. 17 of 93 - 303 - - - 303 Art. 18 of 93 - 2,995 2,995 - 2,995 - Art. 12 of 95 - 83,103 83,103 - 83,103 - Art. 13 of 95 - 29,320 14,000 - 14,000 15,320 Art. 20 of 96 - 40,175 1,980 - 1,980 38,195 Art. 19 of 97 - 180,000 19,005 144,310 163,315 16,685 Art. 11 of 96 - 15,000 15,000 - 15,000 - Total Recreation Fund $1,067,618 $ 413,212 $1,067,389 $ 214,078 $1281467 $ 199,364 $1,117,79 Page 70, 1998 Annual Report Town of Lexington 1998 annual Report, Town of Lexington, Page 71 General Fund Special Revenue Capital Projects Enterprise Funds Treasurer Trusts Long Term Debt Total ASSETS Cash and Investments: Cash $ 7,580,537 $2,918,176 $ 1,557,880 $ 2,170,565 $ 3,867,567 $ 18,094,725 Temporary Investments 0 Other Investments 0 Total $ 7,580,537 $2,918,176 $ 1,557,880 $ 2,170,565 $ 3,867,567 $ 0 $ 18,094,725 Property Taxes Receivable: Fiscal 1999 $28,952,558 $ 28,952,558 Current Year's Levy 369,996 369,996 Prior Years & Deferred 287,440 287,440 Total $29,609,994 $ 0 $ 0 $ 0 $ 0 $ 0 $ 29,609,994 Other Receivables & Tax Titles: Motor Vehicle Excise $ 391,325 $ 391,325 User Charges & Liens 1,960,900 1,960,900 Special Assessment-Current 837 837 Special Assessment -Long Term 141,657 141,657 Departmentals 342,826 342,826 Tax Titles 368,257 368,257 Due from Other Governments 1,742,021 1,742,021 Other 0 4,434,946 4,434,946 Prepaid Expenses 0 Total $ 1,244,902 $ 0 $ 0 $ 3,702,921 $ 4,434,946 $ 0 $ 9,382,769 Property and Equipment - Net $ 42,796,839 $ 42,796,839 Amount to be Provided For: Repayment of Long Tenn Obligations $ 0 Retirement of Bonds 12,191,000 12,191,000 Repayment of Grant & Bond Anticipation Notes 1,310,000 2,900,000 4,210,000 Total $ 0 $1,310,000 $ 2,900,000 $ 0 $ 0 $ 12,191,000 $ 16,401,000 Total Assets $38,435,433 $ 4,228,176 $ 4,457,880 $ 48,670,325 $ 8,302,513 $ 12,191,000 $116,285,327 LIABILITIES & FUND BALANCES Liabilities: Warrants Payable $ 848,587 $ 356,886 $ 23,047 $ 113,610 $ 154,441 $ 1,496,571 Accrued Expenses 0 Accrued Payroll 154,201 2,301 11,102 529 168,133 Reserved for Abatements 576,987 576,987 Deferred Revenues 30,277,910 30,277,910 Deposits for other Liabilities 151,300 (1,754) 4,458,132 4,607,678 Due to other Funds 0 Bond and Grant Anticipation 1,310,000 2,900,000 4,210,000 Bonds Payable 5,650,311 12,191,000 17,841,311 Total Liabilities $32,008,985 $1,669,187 $ 2,923,047 $ 5,773,269 $ 4,613,102 $ 12,191,000 $ 59,178,590 Fund Balances: Contributed Capital $31,802,800 $ 31,802,800 Retained Earnings 8,345,922 8,345,922 Retained Earnings Appropriated 0 Unreserved 3,741,504 2,175,895 3,579,825 9,497,224 Over/Under Assessments 1,803 1,803 Reserved for Expenditures 2,447,357 1,192,599 1,826,899 109,586 5,576,441 Reserved for Encumbrances 542,494 383,094 342,234 921,435 2,189,257 Reserve for Future Year Tax Levy 205,296 205,296 Short-Term Debt Deficit 0 0 Appropriation Deficit (512,006) (512,006) Total Fund Balances $ 6,426,448 $2,558,989 $ 1,534,833 $42,897,056 $ 3,689,411 $ 0 $ 57,106,737 Total Liabilities & Fund Balances $38,435,433 $4,228,176 $ 4,457,880 $48,670,325 $ 8,302,513 $ 12,191,000 $116,285,327 1998 annual Report, Town of Lexington, Page 71 Page 72, 1998 Annual Report, Town of Lexington N. Governmental Fiduciary Combined Totals Special General Revenue Capital Expendable Memorandum Only Projects Trust/Agency 1998 REVENUE: Property Taxes 56,801,959 $ 56,801,959 Intergovernmental 6,043,145 2,776,009 $ 8,637 8,827,791 Motor Vehicle Excise Tax 3,132,655 3,132,655 Departmental & Other 1,480,974 3,013,553 1,327,683 5,822,210 Interest 994,670 155,669 1,150,339 Special Assessments 26,218 26,218 Payments in Lieu of Tax 1,101,139 1,101,139 Other Excise Tax 451,105 451,105 Penalties & Interest 209,324 209,324 Licenses & Permits 901,155 901,155 Fines & Forfeits 247,522 247,522 Total Revenue $ 71,389,866 $ 5,789,562 $ 0 $1,491,989 $ 78,671,417 EXPENDITURES: Education $ 40,431,235 $ 3,123,877 $ 3,369,861 $ 747,978 $ 47,672,951 Public Works 6,999,529 1,007,064 158,449 8,165,042 Public Safety 6,978,017 586,960 11,498 3,605 7,580,080 Pension 2,447,235 2,447,235 General Government 2,319,791 205,322 1,152,794 3,677,907 Culture & Recreation 1,216,945 37,915 191,480 16,604 1,462,944 State & County Assessments 968,265 968,265 Health & Human Services 735,339 278,786 5,534,295 6,548,420 Debt Service 4,014,226 4,014,226 Insurance 464,887 464,887 $ 66,575,469 $ 5,239,924 $ 3,731,288 $7,455,276 $ 83,001,957 Total Expenditures OTHER FINANCING SOURCES (USES): Continued Appropriations $ (785,958) $ 0 $ (785,958) Proceeds of BANS/GANS/Refundings 1,310,000 11,290,000 12,600,000 Repayment of BANS/GANS/Refundings (1,220,000) (6,735,000) (7,955,000) Transfer from Reserve for Abatements 0 Transfer from (to) other Funds (4,020,766) (450,876) 199,268 6,324,458 2,052,084 Total Other (Uses) ($4,806,724) ($360,876) $ 4,754,268 $6,324,458 $ 5,911,126 Excess (Deficiency) of Revenues Over Expenditures $ 7,673 $ 188,762 $ 1,022,980 $ 361,171 $ 1,580,586 Fund Balance, Beg. of Year $ 6,418,775 $ 2,370,227 $ 511,853 $3,328,240 $ 12,629,095 Fund Balance, End of Year $ 6,426,448 $ 2,558,989 $ 1,534,833 $3,689,411 $ 14,209,681 Page 72, 1998 Annual Report, Town of Lexington continued on next page 1998 Annual Report, Town of Lexington, Page 73 Balance Transfers/ Balance July 1,1997 Adjustments Encumbrances Expenditures Revenues June 30, 1998 School Lunch $ 2,322 $ 0 $ 0 $ 862,159 $ 1,049,959 $ 190,122 School Lunch Total $ 2,322 $ 0 $ 0 $ 862,159 $1,049,959 $190,122 Highway MA 35929 $140,519 $ 24,333 $ 0 $ (4,812) $ 0 $ 169,663 MA 36985 0 408,000 175,680 250,409 0 (18,089) Highway Layout 49,690 (49,690) 0 0 0 0 MA 35574 15,900 1,307 0 17,207 0 0 MA 36280 249,871 221,025 30,934 437,133 0 2,830 Marrett Rd Design Grant (#7680) 48,011 0 13,676 34,335 0 0 $503,991 $ 604,975 $ 220,289 $ 734,272 $ 0 $154,404 Highway Total Other Special Revenue Spring St/Hayden Ave $ 80,000 $ 0 $ 35,269 $ 38,731 $ 0 $ 6,000 Traffic Imp -S.Lex 80,000 0 0 0 0 80,000 Fitness 14,843 0 0 15,961 4,085 2,967 Hats II (3,000) 0 0 (3,000) 0 0 Selectment Gift - Nynex 81,250 0 0 15,000 26,450 92,700 Lexington Center Benches 14,014 965 2,082 16,125 16,780 13,552 Massport Intern Grant 0 0 0 11,425 11,425 0 Bikeway 2,143 0 0 0 90 2,233 Cable T.V. 1,616 0 0 0 0 1,616 Depot Square Beautification 10,000 0 0 0 0 10,000 Nextell Comm. 39,732 487 32,894 677 23,603 30,251 Cable Maintenance Account 11,684 0 0 10,162 0 1,522 Spring St/So. Lex. Traffic 80,000 0 0 0 10,000 90,000 MHC Survey & Planning Grant 0 0 1,000 4,000 0 (5,000) Survey & Planning Matching Gift 0 0 500 4,504 5,000 (4) Flexible Spending 10,290 0 0 293 8,863 18,859 Sprint Communications 25,733 0 0 6,850 33,990 52,873 Spec. Town Meeting Gift Account 0 0 0 2,817 2,817 0 N.O.I. Fees/Local Share 3,930 0 0 0 1,838 5,768 Hardy Pond Brook 10,000 7,740 0 0 0 17,740 Off Duty Detail- Police (92,177) 0 0 506,410 510,064 (88,523) Community Policing 96 1,933 (6) 0 1,928 0 0 D.A.R.E. Gifts - Revolving 6,973 0 0 4,257 3,239 5,955 Community Policing 122 (122) 0 0 0 0 96 DARE 2,728 (2,728) 0 0 0 0 Community Policing 97 1,001 199 0 1,200 0 0 97 S.A.F.E. Grant (Fire Ed) 63 0 0 63 0 0 97 Lexington's Legacy Grant (Libr) 900 0 0 900 0 0 97 DARE Grant 211 (211) 0 0 0 0 Cops Fast Grant 0 0 0 25,000 25,000 0 98 S.A.F.E. Grant (Fire Ed) 0 0 0 3,502 4,999 1,497 D.A.R.E. Grant `98 0 337 2,303 14,105 17,300 1,229 Community Policing Grant `98 0 1,128 5,000 25,007 42,000 13,121 Pagenet Gift - Water Tower 892 7,765 6,840 18,034 30,159 13,942 Off Duty Detail -Fire 1,716 0 0 1,838 0 (122) Fire Dept. Gifts 1,235 0 0 0 1,250 2,485 Fire Fighter Exam 3,671 0 0 3,650 0 22 DPW Revolving 59,921 0 6,037 34,113 75,846 95,617 Minuteman Bikeway (Fed thru St) 0 0 0 3,500 0 (3,500) continued on next page 1998 Annual Report, Town of Lexington, Page 73 Sta #ement cry �`gtrenues, Expenditures &Fund Baiat -pia �t+rte» -rrte 30, 19$ continued from previous }rage Page 74, '1998 Annual Report, Town of Lexington Balance Transfers/ Balance July 1,1997 Adjustments Encumbrances Expenditures Revenues June 30, 1998 Other Special Revenue (continued) Mass Releaf SBA $ 891 $ 0 $ 0 $ 0 $ 0 $ 891 Mass releaf 97 (DEM) (3,300) 556 0 490 3,300 66 Sale of Cemetery Lots 94,011 0 0 100,000 45,409 39,420 Ins. Reimburse > 20,000 47,000 0 0 47,000 0 0 Off Duty Custodian 3,360 0 2,945 3,168 3,583 Traffic Signs and Fences 6,316 0 0 0 0 6,316 Trees 276 0 0 0 0 276 Hydrants 22,189 0 0 0 0 22,189 Parking Meter 59,514 (59,514) 0 0 0 0 Parking Permits 146,142 (146,142) 0 0 0 0 Parking Lots 38,338 (38,338) 0 0 0 0 NESWC Recycling Assistance 55,201 (11,650) 13,050 43,500 77,872 64,873 Household Hazardous Waste (St) 0 0 35,701 102,362 0 (138,063) Minuteman Hazardous Products 0 0 22,130 (11,630) 13,500 3,000 Off Duty Detail -DPW 4,399 0 0 12,078 7,879 200 Selectmen's Tree Gift Account 1,228 0 0 1,518 2,716 2,426 Selectmen Gift - Cary Piano 0 0 0 0 14,848 14,848 COA- Social Day Care - Revolving 33,929 0 0 122,544 129,663 41,048 COA Transportation Grant - Revol. 0 0 0 7,000 7,000 0 C.O.A. Selectmen's gift 9,570 0 0 2,053 0 7,517 Meals on Wheels (357) 0 0 44,314 42,299 (2,372) 97 COA Incentive Grant (Computer) 0 1,851 0 1,851 0 0 COA Formula Grant - `98 0 0 0 24,416 24,416 0 COA Incentive Award - `98 0 0 0 6,301 6,405 104 Lexpress Fare/Passes 112,940 0 0 54,083 66,162 125,019 MBTA Grant 0 0 0 80,000 80,000 0 Lexington Transit Guide 7,894 0 0 4,601 8,600 11,893 Alternative Transp. Serv. Gift 40,000 0 0 1,317 15,000 53,683 Library Development Officer - 98 0 0 0 4,615 27,898 23,282 State Aid to Libraries 54,673 0 0 32,400 43,323 65,596 Fed. Literacy Grant 4,205 0 0 0 0 4,205 Community Septic Mgt Grant 97 13,482 0 0 11,624 2,000 3,858 Toxic Waste Reduction Grant `98 0 0 0 6,449 3,700 (2,749) Insurance Reimbursment < 20K 0 0 0 17,522 18,961 1,439 $1,203,322 ($237,682) $ 162,805 $1,486,403 $1,498,915 $ 815,348 Other Special Revenue Total Parking Meter/Lots 0 243,994 0 429,761 389,505 203,738 Parking Meter Total $ 0 $ 243,994 $ 0 $ 429,761 $ 389,505 $ 203,738 School Special Revenue Off Duty Custodian $ 153 $ 0 $ 0 $ 31,476 $ 33,373 $ 2,050 Comp Hlth Hmn Svcs FY94 6/30 26,954 0 0 0 0 26,954 Eisenhower 9/1/93 - 8/31/94 929 0 0 0 0 929 Bowman Library 2,040 0 0 0 100 2,140 Drug Free Schools 7/1/95- 6/30/96 9,302 (9,302) 0 0 0 0 Comp Hlth Hmn Svcs 7/95 -6/96 692 0 0 0 0 692 CH 1111/95-8/96 427 (427) 0 0 0 0 Lex. Sch. To Careers Grant 9,600 (5,898) 0 3,701 0 0 Elem. Sch. Violence Prevention 97 317 (67) 0 250 0 0 Community Service Learning 97 1,517 (834) 0 683 0 0 Greenways & Trails (DEM) 97 3,000 0 0 2,767 0 233 Page 74, '1998 Annual Report, Town of Lexington previous page Statement of Revenuesf X ' E diturs & Fut Balane- t _ �n � y l� ttnued,Pram continued on next page 199€3 Annual Report, Town of Lexington, Page 75 Balance July 1,1997 Transfers/ Adjustments Encumbrances Expenditures Revenues Balance June 30, 1998 School Special Revenue (continued) Thoreau & His Friends Grant 5,000 0 0 3,433 0 1,567 Harrington School Gift 12 0 0 247 500 265 Metco 7/1/94- 6/30/95 (11,597) 11,597 0 0 0 0 Mainstream 9/1/94 - 8/31/95 1,535 (1,535) 0 0 0 0 Lexington Spec Sery 9/94 -8/95 (10,263) 10,263 0 0 0 0 Eisenhower 9/1/94 - 8/31/95 189 0 0 0 0 189 CH 2 ED Tech 9/1/94 - 8/31/95 146 (146) 0 0 0 0 Comprehensive Health 1,479 0 0 0 0 1,479 Sumner Richards Memorial - Revolv. 2,450 0 0 1,440 0 1,010 Enhanced School Health 2,302 (2,302) 0 0 0 0 Teaching For Understanding 321 0 0 0 0 321 Early Childhood 9/1/95 - 8/31/96 1,848 (1,848) 0 0 0 0 Lex Special Services 9/1/95 - 8/31/96 13,424 (13,424) 0 0 0 0 Metco 7/1/95- 6/30/96 22,686 (22,686) 0 0 0 0 Adult Education - Revolving 165,790 0 0 174,458 246,387 237,719 CH I 4,354 (4,354) 0 0 0 0 Bridge School Gift 2,100 0 0 0 0 2,100 Eisenhower 9/1/95 - 8/31/96 498 0 0 0 0 498 DPH Enhanced Sch Hlth 7/95 -6/96 38,298 (38,298) 0 0 0 0 Time & Learning 7/95 -8/96 873 (873) 0 0 0 0 Middle Sch Partnership FY96 (890) 890 0 0 0 0 Driver Ed - Revolving 43,255 0 0 50,348 47,437 40,344 Lost Books - Revolving 4,256 0 0 1,448 8,567 11,376 Athletics - Revolving 16,243 0 0 38,625 24,792 2,410 Drama Foundation - Revolving 29,554 0 0 0 0 29,554 Susan Spencer Memorial Fund 349 0 0 0 0 349 Diamond Sch Improvement FY96 136 0 0 0 0 136 High Sch Restructuring FY96 5,189 (5,189) 0 0 0 0 Ed Reform Study Groups FY96 (1,396) 1,396 0 0 0 0 Lex Summer Camp 4,243 0 0 0 0 4,243 Diamond Band 396 0 0 0 0 396 CH II Block Grant 213 (213) 0 0 0 0 Metco FY97 1,593 (791) 0 802 0 0 Health Protection FY97 2,498 (2,349) 0 149 0 0 Early Childhood- SPED FY97 10,221 336 0 8,932 300 1,925 IDEA - SPED Entitlement FY97 8,680 (8,184) 0 496 0 0 Drug Free Schools - FY97 157 0 0 30 0 127 DPH (FY97 - 9/30/97) (70,034) 54,567 0 5,734 21,201 0 Study Groups FY97 13,956 (7) 0 21,957 8,008 0 Essen. Sch/Time &Learn/Partn FY9 2,786 0 0 2,299 0 486 Ed Reform Restruct. Network FY97 5,775 (40) 0 5,735 0 0 Emergency Immigrant Act FY97 939 0 0 525 0 414 Eisenhower Prof. Dev. FY97 4,874 (38) 0 4,836 0 0 Title VI FY97 (3,946) 37 0 1,396 5,305 0 Ed. Tech Matching Grant 34,623 (411) 0 34,212 0 0 Fiske Sch. Gift Account 1,345 0 0 12,436 16,690 5,599 Ed Tech Lighthouse Grant 22,022 (53) 0 21,969 0 0 Teacher Training Math & Sci `98 0 0 0 6,296 15,651 9,355 SPED Early Child Allocation FY98 0 15,751 0 38,203 47,175 24,723 Presidential Excellence Award `98 0 0 0 0 7,500 7,500 Metco `98 0 0 0 1,030,852 1,044,219 13,367 continued on next page 199€3 Annual Report, Town of Lexington, Page 75 { ::: :,. 2j1i 'Sj „4�ii. R Page 76, 1998 Annual Report, Town of Lexington Balance Transfers/ Balance July 1,1997 Adjustments Encumbrances Expenditures Revenues June 30, 1998 School Special Revenue (continued) Pub/Private Presch/Primary Train $ 0 $ 0 $ 0 $ 4,635 $ 5,000 $ 365 Sped 94 -142 Alloc `98 (240) 0 0 0 382,061 390,521 8,460 Drug Free School - `98 0 0 0 26,131 26,724 593 Title VI - `98 0 0 0 12,364 13,275 911 C.A.S.I.T. (Ital. Culture) Grant 0 0 0 0 22,000 22,000 Sped Curr Frameworks `98 0 0 0 6,896 23,934 17,038 Essential Skills/Ed Reform `98 0 0 0 6,274 15,000 8,726 Elementary Violence Prevention `98 0 0 0 4,185 7,325 3,140 Peer Leader Program (GAAD) `98 0 0 0 20,606 4,784 (15,822) Health/Somking Cessation `98 0 0 0 121,504 122,429 925 Redesign of Preservice Ed `98 0 0 0 6,622 25,000 18,378 Community service Learning `98 0 0 0 13,802 16,000 2,198 Emergency Immigration Act `98 0 0 0 16,636 23,507 6,871 Estabrook Gift Account 0 0 0 0 5,000 5,000 Gifted & Talented `98 0 0 0 5,470 7,500 2,030 Advanced Placement -World Hist 0 0 0 7,372 7,500 128 Essential Skills: Remedial Ed `98 0 0 0 9,568 10,000 432 Goals 2000 Curriculum Study Grp 0 0 0 18,908 35,000 16,092 Minuteman School To Work `98 0 0 0 3,350 3,500 150 Athletic Gift Account 0 0 0 0 25,750 25,750 Hastings Gift Account 0 0 0 0 1,000 1,000 $ 433,411 $ (24,431) $ 0 $ 2,172,119 $ 2,317,953 $ 554,814 School Special Revenue Total Lexington Education Foundation 38,525 0 0 89,598 85,716 34,644 LEF Total $ 38,525 $ 0 $ 0 $ 89,598 $ 85,716 $ 34,644 Special Revenue Fund Total $ 2,181,571 $ 586,855 $ 383,094 $ 5,774,312 $ 5,342,049 $1,953,069 FY 99 FY 00 FY 01 FY 02 FY 03 FY 04 FY 05 FY 06 FY 07 FY 08 TOTAL Tax Levy Supported Debt: Ambulance $ 20,920 $ 20,920 DPW Equipment 141,210 141,210 Dispatch Center 214,320 206,960 199,440 191,760 183,920 176,000 168,000 1,340,400 Pine Meadows Land Purchase 178,116 178,116 Planning/Facilities Study 40,720 40,720 RefuseTech Judgement 78,820 66,235 145,055 Conservation 1986 128,579 121,935 114,556 94,445 459,516 Augusta Land Acquisition 20,182 20,258 19,635 19,058 18,465 17,862 17,247 16,617 15,975 15,327 180,626 Schools 2,348,922 1,940,822 1,845,704 1,657,023 782,994 551,880 480,631 245,221 220,711 25,544 10,099,452 Subtotal $3,171,789 $2,356,210 $2,179,335 $1,962,286 $985,379 $745,742 $665,878 $261,838 $236,686 $40,871 $12,606,015 Tax - Exempt Debt: Pine Meadows $1,033,500 $ 1,033,500 Subtotal $1,033,500 $1,033,500 Enterprise Fund Debt: Water $ 354,192 $ 82,136 $ 82,136 $ 82,136 $ 82,136 $ 682,736 Sewer 691,115 763,048 704,743 640,476 620,643 94,081 36,668 35,408 34,125 81,740 3,702,047 SWPAT 435,663 435,662 435,663 435,663 217,831 1,960,482 Subtotal $1,480,970 $1,280,846 $1,222,542 $1,158,275 $ 920,610 $ 94,081 $ 36,668 $ 35,408 $ 34,125 $ 81,740 $ 6,345,265 Totals $ 5, 686, 259 $3,637,056 $3,401,877 $3,120,561 $1,905,989 $839,823 $702,546 $297,246 $270,811 $122,611 $19,984,780 Page 76, 1998 Annual Report, Town of Lexington y i �?+ fl c MEER me .. �� APPOINTED by the Town Manager: Arthur J. Flavin Jr. October, 1997. Expenditures Payroll FY98 FY97 $181,463 $155,064 Expenses $ 12,957 $ 15,300 Personnel 0 Commercial 16.60% Full Time 6 6 ROLE: To perform the duties of Treasurer and Collector as outlined in Massachusetts General Laws, Chapter 41. As Treasurer, responsible for the receipt and disbursement of all Town funds as well as the man- agement of investment policies, debt, and, in conjunction with the Town Manager, employee benefits. As Collector, issues and collects all Real Estate, Motor Vehicle, Personal Property, and Water /Sewer bills as assessed. HIGHLIGHTS: • Real Estate taxes totaled $54,928,532 including collection of prior -year taxes. Outstanding accounts were either put into payment plans or subjected to tax title and the associated fore- closure process. • Personal Property tax collection totaled $1,564,192. • Motor Vehicle Excise bills totaled $3,132,655 and were based upon information provided by the Registry of Motor Vehicles. Overdue accounts were committed to the Deputy Collector, who, under Massachusetts General Laws, marked these accounts for license and registration non - renewal. • Water /Sewer collections totaled $9,539,403. Delinquent amounts were liened to Real Estate taxes and subsequently collected through the real estate tax collection process. • Investment income was $978,583. All investments are made according to Massachusetts General Laws. Safety, liquidity, and yield (in that order) are the con- siderations when investing the Town's money. • After receiving Town Meeting approval, the town issued $2,400,000 in short-term notes during April 1998 for School Design and Engineering plans and an additional $500,000 for the Library Design and Engineering plans. • A $1,500,000 State Aid Anticipation note was issued in April 1998. Once appropriate state funds are received, these anticipation notes are retired. • A long -term bond was issued in April 1998 in the amount of $4,315,000. This issue included $3,715,000 in School Renovations and Equipment as approved by Town Meeting votes in 1995,1996, and 1997. The remainder of the issue consisted of $300,000 for Sewer Rehabilitation, $150,000 for Land Acquisition, and $150,000 for Planning as approved by Town Meeting. 1 ° ROLE: To assess the value of all taxable prop- erty in the community. An extensive database is Expenditures Payroll FY98 FY97 $182,729 $177,285 Expenses $ 79,000 $ 3,475 Personnel 0 Commercial 16.60% Full Time 5 5 maintained, providing information for the classification hearing and preparing the Recapitulation Report for Department of Revenue (DOR) approval of the tax rate. APPOINTED by the Town Manager: Chairman William Jackson , Robert N. Foster, Sarah F. Robinson. Town Assessor: Joseph H. Nugent, Jr. HIGHLIGHTS: • Used new Vision system for all real estate values for FY99. RRC software was used to value personal property. FY99 is Lexington's Triennial Recertification year and DOR gave final approval of the tax rate in December. • Both residential and commercial values remained strong dur- ing 1997. The trend appears to continue throughout 1998 although no analysis has been started to date. There has been substantial growth in FY99 and it should remain strong. Tax Levy and Tax Rates: Fiscal Year 1999 Class Levy % Levy $ Valuation Tax Rate Residential 76.47% $ 45,068,596.23 $ 3,523,737,000 $12.79 Open Space 0.000/0 0.00 0 Commercial 16.60% $ 9,778,587.61 $ 399,289,000 $ 24.49 Industrial 4.25% $ 2,502,167.79 $ 102,171,000 $ 24.49 Personal Prop 2.68% $ 1,580,025.25 $ 64,517,160 $ 24.49 Total 100.00% $ 58,929,376.88 $ 4,089,714,160 Assessments for Fiscal 1999 Property Class No. of Parcels Assessed Value Single Family 8,810 $ 3,171,199,000 Condominiums 771 $ 177,385,000 Two Family 190 $ 52,443,000 Three Family 15 $ 5,048,000 Multi -Unit 14 $ 63,499,000 Land 656 $ 21,998,000 Misc. Residential 53 $ 23,203,000 Commercial 385 $ 381,505,000 Industrial 43 $ 102,171,000 Agriculture (61A) 4 $ 501,000 Recreation (61B) 8 $ 3,715,000 Mixed Use Res /Com 29 $ 22,530,000 Personal Property/Utilities 771 $ 64,517,160 Total 11,749 $ 4,089,714,160 continued on next page 1998 Annual Report, Town of Lexington, Page 77 Board Of Assessors continued from previous page Fiscal Year 999 Ra AMOUNT TO BE RAISED Appropriations ......................................... ..............................$ 88,679,099.00 Other amounts to be raised Amounts certified for tax title purposes ..............................$ 0.00 Debt and interest charges .......... ............................... 269,641.00 Final court judgements ............ ............................... 0.00 Total overlay deficits of previous years .............................. 0.00 Total cherry sheet offsets .......... ............................... 1,109,476.00 Revenue deficits ................ ............................... 0.00 Offset receipts deficits Ch.44, Sec.53E ............................... 0.00 Authorized deferral of Teachers' Pay . ............................... 0.00 Snow and Ice deficit Ch.44, Sec. 31D . ............................... 189,992.00 Other ......................... ............................... 52,373.00 Subtotal.......................................... ..............................$ 1,621,482.00 State and county cherry sheet charges ...................... ............................... 1,010,602.00 Allowance for abatements and exemptions ................... ............................... 533,823.88 Total amount to be raised ............................... ..............................$ 91,845,006.88 ESTIMATED RECEIPTS AND OTHER REVENUE SOURCES Estimated receipts - State Cherry sheet estimated receipts ...... ..............................$ 7,520,396.00 Cherry sheet overestimates ......... ............................... 0.00 Total ............................................. ..............................$ 7,520,396.00 Estimated receipts - Local Local receipts not allocated ........ ............................... 8,127,989.00 Offset receipts .................. ............................... 0.00 Enterprise funds ................. ............................... 13,492,540.00 Total ............................................. ..............................$ 21,620,529.00 Revenue sources appropriated for particular purposes Free cash ...................... ............................... 685,802.00 Other available funds ............. ............................... 723,355.00 Total ............................................. ..............................$ 1,409,157.00 Other revenue sources appropriated specifically to reduce the tax rate Free cash - appropriated on or before June 30, 1997 .................... 2,365,548.00 Free cash - appropriated on or after July 1, 1997 ....................... 0.00 Municipal light source ............ ............................... 0.00 Teachers' pay deferral ............ ............................... 0.00 Other source ................... ............................... 0.00 Total............................................. ..............................$ 2,365,548.00 Total estimated receipts and other revenue sources ........... ..............................$ 32,915,630.00 SUMMARY OF TOTAL AMOUNT TO BE RAISED AND TOTAL RECEIPTS FROM ALL SOURCES Total amount to be raised ............................... ..............................$ 91,845,006.88 Total estimated receipts and other revenue sources .... ..................32,915,630.00 Total real and personal property tax levy ........... ..................58,929,376.88 Total receipts from all sources ............................ ..............................$ 91,845,006.88 Page 78, 1998 Annual Report, Town of Lexington ROLE: To oversee, guide, monitor, and enforce Massachusetts Pension Laws governing the town's retirement system, and to invest the system's assets. MEMBERSHIP: Robert W. Cunha and Arthur Washburn, elected by members of the Retirement System; Kristin Dailey, appointed by the Selectmen and Alan Fields appointed by the Retirement Board. Chief Financial Officer John Ryan is the ex -officio member. Robert M. Gary left the board after 10 years of service in which he was very instrumental in overseeing the growth of the retirement system. His many years of dedicated service were appreciated and the board wished him well in his retirement. Alan Fields was appointed to finish Gary's three -year term. Field's many years of experience on various Town boards and his financial background will be a great asset. HIGHLIGHTS: • The system's financial condition continued to improve, due in part to the return on investment over the past 15 years. The annu- alized return on the fixed income portion of the portfolio was 9.3% and the return on equities was 17.8 %. • The overall value of the fund increased to $9,526,213. • State Legislative actions significantly altered the method used to calculate Cost of Living Adjustments (COLAs) granted to retirees and survivors. Town Meeting voted to grant the Retirement Board the ability to decide annually on a local level whether a COLA will be awarded to retirees and survivors. Contributory Retirement System -18 12/31/98 12/31/97 CASH & EQUIVALENTS $ 163,372 $ 113,031 FIXED INCOME SECURITIES: Gov't & Agency Securities $13,968,551 $16,171,617 Corporate Bonds $ 8,929,171 $ 4,301,823 Total Fixed Income $ 22,897,722 $ 20,473,440 EQUITIES: Contrafund $ 7,928,372 $ 8,043,209 Equity Income $ 8,509,957 $ 7,562,763 Fidelity Fund $ 12,954,186 $10,889,802 Growth & Income $ 8,356,862 $ 7,501,177 Magellan $ 3,343 $ 2,502 Real Estate Fund $ 3,288,027 - Value Fund $ 5,626,707 $ 5,616,411 Total Equities $ 46,667,454 $ 39,615,864 Total Assets $ 69,728,548 $ 60,202,335 • A major challenge for the board is the Year 2000 computer software problem. The board has taken steps to ensure that our software is Year 2000 compliant. • Sixteen town employees retired in 1998 and 37 members withdrew from the system; 18 members transferred to another system and there were 106 new members. The board welcomes the new members and wishes the new retirees many happy years in their retirement. Tru i s of P lic Trusts ROLE: To administer, invest and disburse funds of trusts and moneys bequeathed or donated to the town for specific public purposes. APPOINTED by the Selectmen: Chairman Alan S. Fields, Thomas G. Taylor and David G. Williams. HIGHLIGHTS: • Distributed a total of $235,225 to the following specific areas of need: Beautification ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,$ 20,448 Human Services ,,,,,,,,,,,,,,,,,,,,,,,,,,,$ 16,630 Perpetual Care ,,,,,,,,,,,,,,,,,,,,,,,,,,,,$ 38,054 Scholarship ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,$ 29,532 Lexington Education Foundation , , , , , , , , , , , , , ,$127,550 Recognition ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,$ 3,010 • The total market value of all trusts as of 6/30/98 was $3,781,702. • Established five additional trusts in 1998: 1. Charles D. Aker Family Scholarship Fund 2. Dan H. Fenn, Jr. Lexington Minutemen Grant Award 3. William P. Fitzgerald Memorial Athletic Scholarship Fund 4. Genesis Community Fund 5. Mary P. Grace Scholarship Fund These trusts represent the love the donors and individuals being honored have for Lexington and its citizens and their wish to contribute to the town's betterment. Knowing that a trust is in perpetuity, will be managed by the town at no cost to the trust, that gifts will be used locally and are tax deductible, is most sat- continued on next page 1998 Annual Report, Town of Lexington, Page 79 TrWt eS d f . tMOS continued from previous page isfying to donors. A recent national study on philanthropy showed that community foundations which raise and distribute money locally saw the biggest gain in donations. Any person or organization may create a named trust with a min- imum gift of $5,000. Additions may also be made to existing trusts any time. Establishing a trust is a simple and quick pro- cedure. Trustees can accept a wide variety of assets and can accommodate a donor's financial and estate planning objectives; taking care of all the necessary paperwork at no cost. A brief description of each trust and a financial statement fol- low. "Principal Balance" refers to the original gift and additions plus realized capital gains. "Income Balance" refers to unspent interest and dividends. Disbursements is the money disbursed in fiscal 1998. 1997 -1998 ALL - PURPOSE Fund for Lexington — Established 1995, the income to be used in three areas; assisting those in need, beautification and provid- ing seed money for innovative ideas and projects. Donations can be earmarked for any of the three areas. Disbursements ................................. ..............................$ 12,030 Principal balance ............................. ..............................$ 2,845 Income balance ............................... ..............................$ 18.519 Genesis Community Fund — Established 1998, three - fourths of the income will be used for scholarships and human services. Principal balance ............................. ..............................$ 12,994 Incomebalance ............................... ..............................$ 2,363 George. L. Gilmore Fund — Established 1950, the income to be used as the Town may from time to time vote; and if at any time special use arises to which in the opinion of the Selectmen the principal of said fund may be applied, then the principal of said fund may be applied upon the vote of the Town meeting. Disbursements ................................. ..............................$ 5,000 Principal balance ............................. ..............................$ 30,661 Income balance ............................... ..............................$ 43,517 BEAUTIFICATION Geneva M. Brown Fund — Established 1947, the income is to be used for improving and beautifying the common and the tri- angular parcel of land in front of the Masonic Temple. Principal balance ............................ ..............................$ 5,733 Income balance .............................. ..............................$ 9,785 Colonial Cemetery Fund —The income provides for repairs and upkeep at the cemetery. Principal balance ............................ ..............................$ 2,717 Income balance ............................... ..............................$ 1,098 Page 80, 1998 Annual Report, Town of Lexington Jack Eddison Blossom Fund — Established 1993, three - fourths of the annual net income to be used to help preserve the charac- ter and green spaces of Lexington and its Bikeway, through maintenance, new projects and the planting of flowers and trees. Disbursements ................................. ..............................$ 560 Principal balance ............................. ..............................$ 41,138 Income balance ............................... ..............................$ 4,962 Frederick L. Emery Fund — Established 1936, the income is to be used by the Lexington Field and Garden Club for the work of grading, grassing and keeping in order grass borders lying between sidewalks or footpaths and the driveways on public streets, and in otherwise beautifying the public streets, ways and places in said Town, preference be given to said objects in order stated. Disbursments ................................... ..............................$ 168 Principal balance ............................. ..............................$ 6,520 Income balance ............................. ..............................$ 243 Orin W. Fiske – Battle Green Fund — Established 1899, income of this fund is to be used for the maintenance of the Lexington Battle Green or the monuments erected thereon. Principal balance ............................. ..............................$ 678 Income balance ............................... ..............................$ 289 Charles E. French Colonial Cemetery Fund — Established 1905, the annual income thereof to be devoted to the care of the older part of the cemetery in which repose the remains of Rev. John Hancock and wife. Principal balance ............................. ..............................$ 5,716 Income balance ............................... ..............................$ 4,025 Gordon/Souza Juniper Hill Fund — Established 1993, three - fourths of the annual net income shall be used to help preserve the character of Juniper Hill Conservation Land; such income may be spent for plantings, signs, maintenance projects and land acquisistion. Disbursements................................. ..............................$ 1,670 Principal balance ............................. ..............................$ 16,750 Income balance ............................... ..............................$ 1,258 Hayes Fountain Fund — Established 1895, the income is to be used for the perpetual care of the fountain and grounds immedi- ately around it. Principal balance ............................. ..............................$ 1,521 Income balance ............................... ..............................$ 1,352 Teresa and Roberta Lee Fitness Nature Path — Established 1990, the income, and, if necessary, the principal, are to be used by the Town of Lexington Recreation Committee through the Lincoln Park Committee for the work of grading, planting, beautifying and maintaining the Teresa and Roberta Lee Fitness Nature Path. Disbursements ................................. ..............................$ 6,662 Principal balance ............................. ..............................$ 49,039 Income balance ............................... ..............................$ 2,782 Lexington Community Playground Fund — Established 1991, the income, and, if necessary, the principal, are to be used by the Town of Lexington Recreation Committee for the work of repair- ing and maintaining the Lexington Community Playground. Principal balance ............................. ..............................$ 6,650 Income balance ............................... ..............................$ 11408 Lexington Nature Trust Fund — Established 1992, the income and if necessary the principal, is to be used by the Town of Lexington Conservation Commission for the acquisition, pro- motion and management of its properties. Principal balance ............................. ..............................$ 22,036 Income balance ............................... ..............................$ 556 Everet M. Mulliken Fund — Established 1948, the income shall be used under the supervision of the proper town authorities, for the care of Hastings Park in said Lexington. Principal balance ............................. ..............................$ 10,453 Income balance ............................... ..............................$ 14,296 Edith C. Redman Trust— Established 1928, the income only therefrom to be used and applied for the care and maintenance of the Lexington Common; known as the "Battle Green." Principal balance ............................. ..............................$ 802 Income balance ............................... ..............................$ 911 George O. Smith Fund — Established 1903, the income thereof to be expended by the Field and Garden Club in setting out and keeping in order shade and ornamental trees and shrubs in the streets and highways in said town, or the beautifying of unsight- ly places in the highways. Disbursements ................................. ..............................$ 68 Principal balance ............................. ..............................$ 2,613 Income balance ............................... ..............................$ 97 George W. Taylor Flag Fund — Established 1931, the income to be used for the care, preservation and replacement of said flagpole (on the Battle Green), or for the purchase of new flags; any balance of income from said fund to be used for the care of Lexington Common. Principal balance ............................. ..............................$ 2,811 Income balance ............................... ..............................$ 1,690 George W. Taylor Tree Fund — Established 1931, the income is to be expended for the care, purchase and preservation of trees for the adornment of said town. Principal balance ............................. ..............................$ 6,020 Income balance ............................... ..............................$ 4,858 Albert Ball Tenney Memorial Fund — Established 1950, the income is to be used to provide nightly illumination of the Lexington Minuteman Statue. Principal balance ............................. ..............................$ 11,626 Income balance ............................... ..............................$ 2,716 William Tower Memorial Park Fund — Established 1913, the income thereof to be applied by said town, in each and every year for the care, maintenance and improvements of Tower Park. Principal balance ............................. ..............................$ 26,780 Income balance ............................... ..............................$ 57,131 CELEBRATION American Legion Celebrations Fund — Established 1982, three- fourths of the annual net income of this fund is to be used towards defraying the town's cost for the Patriots' Day, Memorial Day and Veterans' day celebrations: Principal balance ............................. ..............................$ 7,634 Income balance ............................... ..............................$ 943 Leroy S. Brown Fund — Established 1940, the income is to be used towards defraying the expense of an appropriate and digni- fied celebration of the anniversary of the Battle of Lexington. Principal balance ............................. ..............................$ 6,960 Income balance ............................... ..............................$ 2,865 HUMAN SERVICES Beals Fund — Established 1891, the income of this fund is to be expended for the benefit of worthy, indigent, aged man and women over sixty years of age, American -born. Principal balance ............................. ..............................$ 3,015 Income balance ............................... ..............................$ 2,687 Bridge Charitable Fund — Established 1880, the income from said trust fund shall be annually distributed among the deserving poor of Lexington without distinction of sex or religion. Disbursements................................. ..............................$ 3,000 Principal balance ............................. ..............................$ 38.967 Income balance ............................... ..............................$ 5,822 Friends of the Lexington Council on Aging, Inc. — Established 1992. Income, when requested, shall be used to provide programs and services to benefit older adults in the Town of Lexington. Principal may also be used for programs and services but also may be used for capital improvements to the Senior Center. Principal balance ..... ............................... .......................$171,581 Income balance ............................... ..............................$ 4,462 Jonas Gammell Trust— Established 1873, the income is to be expended by the board of public welfare and by two ladies appointed annually for the purpose by the selectmen in purchas- ing such luxuries or delicacies for the town poor, wherever located, as are not usually furnished them, and shall tend to pro- mote their health and comfort. Principal balance ............................. ..............................$ 709 Income balance ............................... ..............................$ 402 continued on next page 1998 Annual Report, Town of Lexington, Page 81 iN Pn RN Poo. M Elizabeth Bridge Gerry Fund — Established 1885, the income from said trust fund shall be distributed to the deserving poor of Lexington without distinction of sex or religion. Principal balance ............................. ..............................$ 2,809 Income balance ............................... ..............................$ 1,782 Harriet R. Gilmore Fund — Established 1892, the income is to be expended for the benefit of poor people in Lexington. Principal balance ............................. ..............................$ 913 Income balance ............................... ..............................$ 1,403 Lexington Human Services Fund — Established 1990, to be fund- ed by transfers from other funds administered by the Trustees as well as private contributions, to provide funds for the Lexington Human Services Committee in its mission to help individuals in need. Disbursements ................................ ..............................$ 4,600 Principal balance ............................. ..............................$ 10,590 Income balance ............................... ..............................$ 2,286 RECOGNITION EllaLou Dimmock Prize for Vocal Excellence Fund — Established 1997 by The Lexington Council for the Arts. The award recognizes a LHS student, selected by the LHS music fac- ulty, who demonstrates promising vocal ability and/or promotes vocal musical performance in the community. Disbursements ................................ ..............................$ 160 Principal balance ............................. ..............................$ 5,610 Income balance ............................... ..............................$ 78 Dan H. Fenn, Jr. Minuteman Fund — Established 1998, three - quarters of the annual net income is to be used to fund a grant or award to an individual or group pursuing the study of colonial history; primarily Lexington. Principal balance ............................. ..............................$ 6,240 Income balance ............................... ..............................$ 75 Charles E. Fergeson Youth Recognition Award Fund — Established 1997. Will fund monetary awards to the LHS stu- dents given the Lexington Youth Award at each Patriot's Day cel- ebration. The receipients are selected by the Youth Commission. The fund was established with moneys left to the town by Charles E. Ferguson, Town Moderator from 1949 -1969, 1966. Disbursements ................................ ..............................$ 250 Principal balance ............................. ..............................$ 12,299 Income balance ............................... ..............................$ 367 Paul Foley Leadership Fund — Established 1990, this award shall be made periodically to a member of the administration, faculty, staff, or a volunter in the Lexington Public School System to recognize and reward his/her outstanding leadership in facilitating a team approach to meeting the educational needs of students, individually or as a group. Principal balance ........................... ..............................$ 3,053 Income balance .............................. ..............................$ 359 Page 82, 1998 Annual Report, Town of Lexington Lexington Education Foundation — Established 1989, the fund is to be used to promote sound, innovative approaches to enhance excellence in education by funding projects in areas of creative pro- gram development, innovative materials and instructional resources. Disbursements ........ ............................... .......................$127,551 Principal balance ............................ ..............................$ 9,860 Income balance .............................. ..............................$ 21,097 Jacquelyn R. Smith Memorial Internship Fund — Established 1993, three- fourths of the annual net income is to be used to help professionals gain valuable work experience and explore career options within local government. Disbursements ................................. ..............................$ 2,600 Principal balance ........................... ..............................$ 79,221 Income balance .............................. ..............................$ 4,445 SCHOLARSHIP Sangwook Ahn Memorial Scholarship Fund — Established 1992, three- fourths of the annual net income is to be awarded to a Lexington High School senior whose life encompasses a joy- ful display of zest, a respect for all, a striving for excellence and service towards others. Disbursements ................................. ..............................$ 1,000 Principal balance ............................. ..............................$ 14,677 Income balance .............................. ..............................$ 239 Charles D. Aker Family Memorial Scholarship Fund — Established 1998, three - fourths of the annual net income is to be awarded to a Lexington High School senior who must have held a responsible position on a sports team (other than a play- er) for 2 years. Principal balance ............................. ..............................$ 5,065 Income balance .............................. ..............................$ 80 Hallie C. Blake Fund — Established 1920, the income is to be expended annually in cash prizes to two seniors (a boy and a girl) of Lexington High School, who by example and influence have shown the highest qualities of leadership, conduct and character and who possess in the largest measure the good will of the student body. Principal balance ............................. ..............................$ 6,294 Income balance ............................... ..............................$ 479 Anne E. Borghesani Memorial Prize — Established 1990, three - fourths of the annual net income is to be awarded to a woman in the senior class of Lexington High School who has demonstrated a commitment to the community. Disbursements................................ ..............................$ 1,000 Principal balance ............................. ..............................$ 33.254 Income balance ............................... ..............................$ 451 Robert P. Clapp Fund —The income to be used to provide two prizes for pupils of Lexington High School, one for excellence in speaking and the other for excellence in composition. Principal balance ............................ ..............................$ 1,330 Income balance ............................... ..............................$ 654 � t'6 1 t :I Bettie Clarke Scholarship Fund — Established 1993, three - fourths of the annual net income to be awarded to a Lexington senior at Lexington High School or Minuteman Regional Vocational Tech, who joyously, intelligently and creatively par- ticipates in community public service, and has demonstrated a respect for all points of view. Disbursements ................................. ..............................$ 500 Principal balance ............................ ..............................$ 15,677 Income balance .............................. ..............................$ 350 Millerd Chandler Crocker Family Scholarship — Established 1973; This scholarship will not be awarded until the principal bal- ance reaches $5000; at which point three fourths of the annual net income will be awarded to a Lexington High School senior, preferably who graduated from Bridge School, has financial need, loves family and is involved in community and school activities. Principal balance ............................. ..............................$ 3,671 Income balance .............................. ..............................$ 95 June Denk Fund — Established 1994, three- fourths of the annu- al net income shall be used to award a scholarship and book selected by the Principal of Lexington High School to a gradu- ating senior who may have voluntered in the Student Library or made extensive use of the Student Library. Disbursements ................................ ..............................$ 500 Principal balance ............................ ..............................$ 12,466 Income balance ............................... ..............................$ 193 Mickey Finn Scholarship Fund — Established 1996 by the family and friends of Mickey Finn who was a President of the Lexington Little League, a coach and mentor of many Lexington youth. The scholarship will be awarded to a graduating senior who participated in Lexington Little League or Girls' Softball. Disbursements ................................ ..............................$ 200 Principal balance ............................ ..............................$ 8,497 Income balance ............................... ..............................$ 70 William P. Fitzgerald Memorial Athletic Scholarship Fund — Established 1998. The scholarship will be awarded to a Lexington High School senior who has shown positive growth in his or her athletic abilities and is recognized as a good person. Disbursements ................................ ..............................$ 300 Principal balance ............................ ..............................$ 6,636 Income balance ............................... ..............................$ 91 Charles E. French Medal Fund — Established 1905, the income is to be used annually to purchase silver medals (or scholarship) to be distributed to pupils in the senior high school for the best scholarship. Disbursements ................................. ..............................$ 1,000 Principal balance ............................ ..............................$ 3,646 Income balance ............................... ..............................$ 1,036 Mary P. Grace Scholarship Fund — Established 1998, three - fourths of the annual net income is to fund scholarships. Principal balance ............................ ..............................$ 11,258 Income balance ............................... ..............................$ 293 Harrington Memorial Fund —To the school committee of the Town of Lexington for scholarships for needy children. Disbursements ................................. ..............................$ 2,500 Principal balance ........................... ..............................$ 56,820 Income balance .............................. ..............................$ 1,474 Richard Isenberg Scholarship Fund — Established 1986, three - fourths of the annual net income of this fund is to be awarded annually to a member of the junior or senior class of Lexington High School who has demonstrated excellence in sports writing. Disbursements ............................... ..............................$ 450 Principal balance ............................. ..............................$ 12,213 Income balance .............................. ..............................$ 175 Lexington Outlook Club/Bessie and Gabriel Baker Scholarship Fund — Established 1989, three- fourths of the annual net income is to be awarded to women in the senior class of Lexington High School who are going to college. Disbursements ................................. ..............................$ 500 Principal balance ............................. ..............................$ 11,371 Income balance ............................... ..............................$ 493 Lexington Outlook Club Scholarship Fund — Established 1902, three- fourths of the annual net income is to be awarded to women in the senior class of Lexington High School who are going to college. Disbursements ................................. ..............................$ 1,000 Principal balance ............................ ..............................$ 14,659 Income balance .............................. ..............................$ 1,734 Lexington Outlook Club/Maxine Francis Warnecke Scholarship Fund — Established 1986, three - fourths of the annual net income is to be awarded to women in the senior class of Lexington High School who are going to junior college or college, who have a need for financial assistance and who have made a commitment to pursue a career in medicine or science. Disbursements ................................. ..............................$ 7,500 Principal balance .... ............................... .......................$201,082 Income balance .............................. ..............................$ 9,999 Lexington P.T.A. Scholarship Fund — Established 1996, three - fourths of the annual net income is to be awarded to students in need of financial assistance and in accord with the criteria of the named funds held under this "umbrella" fund. Disbursements ................................. ..............................$ 10,982 Principal balance ............................. ..............................$ 21,654 Income balance .............................. ..............................$ 3,158 continued on next page 1998 Annual Report, Town of Lexington, Page 83 Trans %s Of Put & Trusts evratinued #ror� previous page � Carolyn M. McCabe Memorial Scholarship Fund — Established 1986, three - fourths of the annual net income will be awarded to a woman in the senior class of Lexington High School who was a varsity athlete who demonstrated aspects of Carolyn's characters; i.e. good sportsmanship, inspired competition, spirit and fun; nominations must be made by a team mate or coach. Disbursements ................................. ..............................$ 1,000 Principal balance ............................. ..............................$ 27,532 Income balance .............................. ..............................$ 152 Srinivasu Meka Scholarship Fund — Established 1996 by the family and friends of Srinivasu Meka, a member of the LHS Class of 1991 who died in 1994. The recipient must have a min- imum 3.0 average, been involved in student council, sports and planning to attend a 4 year college or university. Disbursements ................................. ..............................$ 300 Principal balance ............................. ..............................$ 13,154 Incomebalance .............................. ..............................$ 234 Virginia M. Powers Scholarship Fund — Established 1995, three - fourths of the annual net income is to be awarded to a woman student with financial need who evidences a seriousness of purpose, a clear sense of responsibility, coupled with humility and respect for others. Disbursements ................................. ..............................$ 400 Principal balance ............................. ..............................$ 13,521 Income balance .............................. ..............................$ 671 Elsa W. Regestein Award Fund — Established 1933 by Marcia Dane; the income to be expended for awards to a member of the senior class of the Lexington High School who has done the school work conscientiously and creditably and who, in the judgement of the faculty, deserves public commendation for carrying on at the same time either in or out of school, a worthwhile activity or employment which has not been given other recognition. No schol- arship will be awarded until the principal balance reaches $5,000. Principal balance ............................. ..............................$ 2,218 Income balance .............................. ..............................$ 56 Dorothea Schmidt -Penta Memorial Scholarship Fund — Established 1980; this scholarhip will not be awarded until the principal balance reaches $5000, at which point three - fourths of the income will be awarded to a Lexington High School senior planning to enter the field of health service. Principal balance ............................ ..............................$ 4,166 Income balance .............................. ..............................$ 108 Mary and August Schumacher Trust Fund — Established 1988, three- fourths of the income is to be used annually to fund two scholarships, of equal value, to seniors at Lexington High School who have been accepted at an accredited college, have worked diligently on academic studies while perhaps not being in the top 10 percent of the class and who have a need for funds to obtain a college education. Disbursements ................................. ..............................$ 1,400 Principal balance ............................ ..............................$ 51,366 Income balance .............................. ..............................$ 1,736 Page 84, 1998 Annual Report, Town of Lexington Foster Sherburne and Tenney Sherburne Fund — Established 1956, the net income from said fund shall be awarded annually to assist in the education of such deserving young men or women domiciled in said Town of Lexington. Disbursements ................................ ..............................$ 2,000 Principal balance ........................... ..............................$ 31,467 Incomebalance .............................. ..............................$ 473 Mary Sorenson Memorial Fund — Established 1969, three - fourths of the annual net income will be awarded to graduating seniors in need of financial assistance. Principal balance ............................. ..............................$ 5,801 Income balance ............................. ..............................$ 419 Ellen A. Stone Fund — Established 1890, the accrued interest is to be paid to the school committee who are to employ it in aid- ing needy and deserving young women of Lexington in obtain- ing a higher education. Disbursements ................................ ..............................$ 1,000 Principalbalance ............................. ..............................$ 6,191 Income balance .............................. ..............................$ 556 Charles Lyman Weld Fund — Established 1946, the entire fund, both principal and income are available upon a vote of the town, for educational purposes, a chapel at Westview Cemetery or scholarships. Disbursements ................................ ..............................$ 400 Principal balance ............................. ..............................$ 12,309 Incomebalance .............................. ..............................$ 704 S. Lawrence Whipple History— Established 1996 by his many friends in honor of "Larry" Whipple. The scholarship will be awarded to a Lexington resident currently attending a public or private secondary school or college, who has demonstrated a genuine affinity for this community and has made a significant contribution to a better understanding of Lexington's past. Principal balance ............................. ..............................$ 7,420 Income balance .............................. ..............................$ 250 Sevag Yazijian Memorial Scholarship Fund — Established 1995, three- fourths of the annual net income is to be awarded to a Lexington High School senior planning to become a physician, who has demonstrated consistent academic improvement, pos- sessed aspects of Sevag's easy going personality, is dedicated to family, friends and community, evidences a desire to see others happy, and shows pride in an ethnic heritage. Disbursements ................................... ..............................$ 200 Principal balance ............................... ..............................$ 5,982 Income balance ................................. ..............................$ 90 All balances as of 06130198 Principal securities and cash Market Value 200 Shares Coca Cola Company ...................$ 17,100 200 Shares Bristol Myers Squibb Co ............$ 22,988 300 Shares Elan PLC ADR ............................$ 19,294 600 Shares Gillette Co Com ..........................$ 34,125 300 Shares Enron Corp .... ..............................$ 16,219 480 Shares Ericsson LM Telephone ..............$ 13,740 200 Shares General Electric Co .....................$ 1,320 Shares BankBoston Incorporated ........... 18,175 512 Shares Thermo Electron Corp ................$ ....$ 17,504 300 Shares McKesson Corp New Corn ......... $ 24,450 200 Shares Medtronic Inc .............................$ $ 119706 12,750 300 Shares Schering Plough Corp .................$ 400 Shares Suntrust Banks Incorporated .....$ 27,488 600 Shares CVS Corp ...... ..............................$ 17,644 23,363 300 Shares Pfizer Inc ....... ..............................$ 675 Shares American International Group Inc ..$ 32,606 200 Shares Citicorp .......... ..............................$ 29,850 200 Shares IBM Corp ...... ..............................$ 125,000 U.S. Treasury Notes 6.0% 10/15/99 ......$ 22,963 262 American International Group ................$ 1549992 38,252 500 Share Tyco Intl LTD . ..............................$ 150,000 FNMA DEB 5. 875% ..............................$ 31,500 600 Shares GTE Corp ...... ..............................$ 33,375 300 Shares Washington Mut Inc ....................$ 5,000 Hocking Valley Railway Co 4.5% 13,031 2000 Shares Cornerstone Properties Inc .......$ 35,250 400 Share Worldcom Inc . ..............................$ GALAXY TREASURY FUND CLASS F TRUST...$ 19,375 1000 Shares Health Care PPYTS Inc . ........... $ 36,063 200,000 Federal Home Loan 400 Shares Bankamerica Corporation ..........$ Mortgage Corp PFD 6.16 % ....................$ 1,320 Shares BankBoston Incorporated ........... 203,626 200,000 AID ISRAEL SER 6.125% 02/28/98 ....$ 203,600 150,000 Federal Home Loan Banks 5.870% .......$ 600 Shares First Union Corporation .............$ 150,680 100,000 FHLMC DEB 675% ..............................$ $ 119706 106,656 100,000 FED HOME LN BKS 400 Shares Suntrust Banks Incorporated .....$ 329525 7.000% 05/ 30/ 06 ...... ..............................$ 17,644 100,844 GALAXY TREASURY FUND 675 Shares American International Group Inc ..$ 989550 CLASS F TRUST ................... ..............................$ 2,446 CD in Cambridgeport Savings Bank ....................$ 125,000 U.S. Treasury Notes 6.0% 10/15/99 ......$ 106,000 CD in Bank of Boston ............. ..............................$ 1549992 11,000 Accrued Income ...................... ..............................$ 150,000 FNMA DEB 5. 875% ..............................$ 11,681 TOTAL PRINCIPAL ..................... .....................$1,435,993 Income securities and cash GALAXY TREASURY FUND CLASS F TRUST ................... ..............................$ 250,601 TOTAL INCOME ................. ..............................$ 250,601 TOTAL MARKET VALUE OF ACCOUNT ....$1,686,594 fund- i'erpetual Care Fund Principal securities and cash Market Value Accrued Income ...................... ..............................$ 3,604 50,000 Federal Home Loan Banks 5.915 %..........$ 100,391 50,000 FHLMC DEB 6.750% ..............................$ 53,328 50,000 FHLMC DEB 6.700 % ..............................$ 52,805 TOTAL PRINCIPAL ............ ..............................$ 210,128 Income securities and cash GALAXY TREASURY FUND CLASS F TRUST ................... ..............................$ 108,337 TOTAL INCOME ................. ..............................$ 108,337 TOTAL MARKET VALUE OF ACCOUNT ....$ 318,465 Disbursements ......................... ..............................$ 38,054 Principal securities and cash 400 Shares Bankamerica Corporation ..........$ 34,600 1,320 Shares BankBoston Incorporated ........... $ 73,425 400 Shares Citicorp ......... ..............................$ 59,700 600 Shares Comerica Incorporated ...............$ 399675 600 Shares First Union Corporation .............$ 34,950 100 Shares Morgan J.P. & Company ............ $ 119706 800 Shares State Street Boston Corporation ....$ 55,600 400 Shares Suntrust Banks Incorporated .....$ 329525 300 Shares Union Planters ............................$ 17,644 800 Shares American General Corporation ...... $ 56,950 675 Shares American International Group Inc ..$ 989550 150,000 Federal Home Loan Mortgage Corp PFD 6. 45% ...... ..............................$ 156,234 125,000 U.S. Treasury Notes 6.0% 10/15/99 ......$ 125,703 150,000 FNMA DEB 6. 350% ..............................$ 1549992 150,000 Federal Home Loan Banks 6.000 %.......$ 151,688 150,000 FNMA DEB 5. 875% ..............................$ 150,446 100,000 Ford Motor Credit Company 8.0% 01/15/99 N/ C ............ ..............................$ 101,052 5,000 Hocking Valley Railway Co 4.5% 07/01/99 1st Cons Mtg ...........................$ 4,875 Accrued Income ...................... ..............................$ 16,565 GALAXY TREASURY FUND CLASS F TRUST...$ 57,377 TOTAL PRINCIPAL ..................... .....................$1,434,256 Income Securities and cash GALAXY TREASURY FUND CLASS F TRUST...$ 343,386 TOTAL INCOME ................. ..............................$ 343,386 TOTAL MARKET VALUE OF ACCOUNT ....$1,776,643 1998 Annual Report, Town of Lexington, Page 85 APPOINTED by the Selectmen: Norman P. Cohen of Palmer & Dodge, Boston, since 1972. Expenditures Legal Fees FY98 FY97 $235,150 $204,882 Pursuant to Section 5 of Article XXI of the General By -Laws of the Town of Lexington, I hereby submit my report in writing as Town Counsel for the period from January 1, 1998 to December 31, 1998. The report is divided into the several sections required by the By -Laws. All actions by or against the Town which were pending January 1, 1998. 1. Richard Hamilton et al vs. Joyce A. Miller et als, Land Court No. 122701. Appeal from an order of conditions issued by the Conservation Commission. 2. Elena Massimilla vs. Zoning Board of Appeals et als, Land Court No. 123 -774. Appeal from a decision of the Board of Appeals upholding the denial of a building permit. 3. Town of Lexington vs. Heirs of Jessie Bullock, Land Court No. 82829. Petition to foreclose tax lien. 4. Town of Lexington vs. Briggs Associates, Inc. et als, Middlesex Superior Court No. 90 -3507. Action for damages arising from the continued leaking of the high school field house roof. 5. Bernard J. Rothmel et als vs. Zoning Board of Appeals et als, Middlesex Superior Court No. 93 -4189. Appeal from decision of the Board of Appeals modifying the grant of a special permit. 6. Mrs. Janet Dube et als vs. Town of Lexington, Middlesex Superior Court No. 93 -7511. Suit alleging anti -trust and other violations arising out of the sale by the Town of grave boxes and burial vaults. 7. Douglas E: Yeo, et als vs. Town of Lexington et als, United States District Court No. 94- 10811. Suit to force the publication of cer- tain ads in the Lexington High School newspaper and yearbook. 8. Colonial Development Corp. vs. Town of Lexington, Middlesex Superior Court No. 95 -2068. Action for damages allegedly caused by the failure to maintain an adequate drainage system. 9. Marion Angoff vs. Lexington School Committee, et al, Middlesex Superior Court No. 95 -0746. Suit for damages allegedly caused by failure of various school officials to honor an agreement reached with the plaintiff at the time of her resignation from her teaching position. 10. The Sheldon Corp. vs. The Lexington Conservation Commission, Middlesex Superior Court No. 96 -3083. Appeal from a denial by the Conservation Commission of an order of conditions to permit the development of a parcel of land. Page 86, 1998 Annual Report, Town of Lexington 11. Daniel F. Splaine et al vs. Town of Lexington et al, Middlesex Superior Court No. 96 -3774. Suit for damages allegedly sustained from a collision with a town vehicle. 12. Joseph P. Bisognano vs. John J. McWeeney et als, Land Court No. 233607. Appeal from a decision of the Board of Appeals upholding decision of the Building Commissioner that a lot is not buildable. 13. Tropeano T &N Realty Trust ... and 2 additional plaintiffs vs. Board of Assessors, Appellate Tax Board No. 234831 .... Petition for abatement of 1996 real estate taxes. 14. Town of Lexington vs. Worrell, Land Court No. 104302. Petition to foreclose tax line. 15. Town of Lexington vs. Colarullo, Land Court No. 110482. Petition to foreclose tax lien. 16. John J. Brennan, Jr., Trustee of The Brennan Family Trust vs. Francis W.K. Smith, Land Court No. 219233. Appeal from a decision of the Board of Appeals denying a setback variance. 17. Lorenzo Q. Scott vs. Lexington Police Department, Middlesex Superior Court No. 96 -3052 remanded to Concord District Court No. 9747RM013. Action to recover property taken by police during an investigation. 18. Winning Homes, Inc. vs. Lexington Conservation Commission, Middlesex Superior Court No. 97- 01045. Appeal from a denial by the Conservation Commission of an order of conditions to permit the development of a parcel of land. 19. Loren Wood vs. John J. McWeeney, et als., Middlesex Superior Court No. 97- 3790B. Appeal from a decision of the Board of Appeals denying a variance for a deck. 20. Crystal Cordell, PPA vs. City of Lexington, Middlesex Superior Court No. 97 -6297. Claim for damages allegedly caused by the negligent supervision of the plaintiff in a school gym class in 1987. 21. Fleet Bank of Massachusetts - Lexington Enterprises, Inc. - . . . and 7 additional plaintiffs vs. Board of Assessors, Appellate Tax Board Nos. 284141, 244362 .... Petitions for abatement of 1997 real estate taxes. All actions brought by or against the Town during 1998. Alan Altman vs. William J. Kelly et als, United States District Court No. 98- 10301. Suit alleging civil rights vio- lations and the commission of various common law torts stemming from the arrest of plaintiff at a political rally. 2. Nathan Johnson et al vs. Town of Lexington, United States District Court No. 98- 10472. Suit alleging civil rights vio- lations in connection with the search of an apartment. 3. Arthur R Douglass et al vs. Zoning Board of Appeals, Middlesex Superior Court No. 98 -1798. Appeal from deci- sion of the Board of Appeals granting certain variances to permit the reconstruction of the library. Town Counsel continued from page 59 4. Elizabeth C. Stevenson vs. Town of Lexington, Middlesex Superior Court No. 98 -4010. Appeal from decision of the Historic Districts Commission denying a certificate of appropriateness of a sign. 5. The Waldorf School, Inc. et als vs. Zoning Board of Appeals et als, Middlesex Superior Court No. 98- 04322. Appeal from decision of the Board of Appeals granting a special permit for the installation of wireless communications equipment. 6. The Sheldon Corp. vs. The Lexington Conservation Commission et al, Middlesex Superior Court No. 98- 04836. Appeal from a denial by the Conservation Commission of an order of conditions to permit the devel- opment of a parcel of land. 7. Lexington Enterprises, Inc. — Boston Properties, Inc. - ... and 7 additional plaintiffs vs. Board of Assessors, Appellate Tax Board Nos. 249743, 250548 .... Petitions for abatement of 1998 real estate taxes. All actions settled or disposed of during 1998. 1. Mrs. Janet Dube et als vs. Town of Lexington, Middlesex Superior Court No. 93 -7511. Suit alleging anti -trust and other violations arising out of the sale by the Town of grave boxes and burial vaults. Case settled. 2. Douglas E. Yeo, et als vs. Town of Lexington et als, United States District Court No. 94- 10811. Suit to force the publi- cation of certain ads in the Lexington High School newspa- per and yearbook. Decision for the Town. 3. The Sheldon Corp. vs. The Lexington Conservation Commission, Middlesex Superior Court No. 96 -3083. Appeal from a denial by the Conservation Commission of an order of conditions to permit the development of a parcel of land. Case dismissed. 4. Winning Homes, Inc. vs. Lexington Conservation Commission, Middlesex Superior Court No. 97- 01045. Appeal from a denial by the Conservation Commission of an order of conditions to permit the development of a parcel of land. Decision for the Town. 5. Eleanor Barbera vs. Town of Lexington, Middlesex Superior Court No. 97 -3911. Claim for damages allegedly resulting from a negligent operation of a scoop stretcher. Case dismissed. 6. Nathan Johnson et al. vs. Lexington Police, Middlesex Superior Court No. 97 -5153. Complaint alleging illegal search of an apartment. Case dismissed. 7. Sandra A. Fulmer, on behalf of Adrienne D. Fulmer vs. Richard White et als, Middlesex Superior Court No. 97- 5511. Claim for damages allegedly caused by the negligent closing of a school door on a child's hand. Case dismissed. 8. Fleet Bank of Massachusetts — Lexington Enterprises, Inc. - . . . and 7 additional plaintiffs vs. Board of Assessors, Appellate Tax Board Nos. 284141, 244362 .... Petitions for abatement of 1997 real estate taxes. Five cases tried, settled or withdrawn. 9. Lexington Enterprises, Inc. — Boston Properties, Inc. - ... and 7 additional plaintiffs vs. Board of Assessors, Appellate Tax Board Nos. 249743, 250548 .... Petitions for abatement of 1998 real estate taxes. One case withdrawn. -'m. 1998 Annual Report, Town of Lexington, Page 87 JS MN,Nc G� Q" A a� Settled 1642, incorporated as Town of Lexington 1713 Population: 1998 Census - 31,913 Latitude: 42.26N Longitude: 71.13W • Area of town in acres ...............10,650.42 t APRILIgT Area of town in square miles ..............16.64 Fx�OTO Extreme length in miles ....................5.80 Extreme width in miles .......................4.85 Highest elevation, feet above m.s.l . ..................374 Lowest elevation, feet above m .s.1 ........................110 Town -owned conservation land, acres ......................1,289.8 Accepted public streets, miles .... .........................126.49 Unaccepted public street, miles .. ..........................12.12 Condominium and private drives . ...........................4.75 State highways ............... ..........................18.98 Trunk sewers ................ ..........................34.09 Street sewers ................ .........................123.00 Water mains ................. .........................156.40 Assessed Valuation (Fiscal Year 1999) Residential /Open Space ..........................$ 3,523,737,000 Commercial ..... ..............................$ 399,289,000 Industrial ....... ..............................$ 102,171,000 Personal Property . ..............................$ 64,517,160 Total Town ...... ..............................$ 4,089,714,160 Tax Rate per $1000 (Fiscal Year 1999) Residential /Open Space ................... ............$ 12.79 Commercial /Industrial ... ..............................$ 24.49 Personal Property ........... ..............................$ 24.49 Typical Property Valuation ........... .......................$360,000 Typical Annual Property Tax Bill ..............................$ 4,604 Typical Annual Water /Sewer Bill ..............................$ 672 Town Credit Rating (Moody's): AAA Page 88, 1998 Annual Report, Town of Lexington