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HomeMy WebLinkAbout2013-01-07-CMB-min c,00s 7sR,v,„, TOWN OF LEXINGTON orji.( ,,,„ v,6' F` Ad hoc Cary Memorial Building Program Committee 5Ti to. fan (AhCMBPC) APRIL F `tk/NGT �a January 7,2014,6 30 PM Parker Room Town Office Building 1625 Massachusetts Avenue Present. Members (Fred Johnson (Chair),Bonnie Brodner,Wendell C. Kalsow, Hank Manz,Nancy Shepard),Liaison CEC (William Hurley),Liaison PBC (Gary Lerner),Liaison AC (Richard L Neumeier),Liaison CAC (Linda Roemer),Liaison to Town Manager(Michelle Stevens), Administrator (Pat Goddard),and Consultant (Don Mills) The Minutes were taken by Pat Goddard The Meeting convened at 6 30 p m 1. Review Draft Report to Board of Selectmen Members of the committee discussed modifications to the report Bonnie Brodner suggested that the Executive Summary should include accessibility as an improvement Fred Johnson suggested that the uses should be labeled genencally, and then the illustrations can labeled as a typical use Revised wording was discussed on the rational for defernng improvements to the Civil Room It was suggested that the updating of the use policy should be implemented regardless of the availability funding for the improvements After several minutes of discussion,Hank Manz excused himself to attend the Board of Selectmen meeting A motion was approved to implement the changes to the report as discussed (Kalsow, Brodner)the Motion was Approved (4-0) 2 Review PowerPoint Presentation for Board of Selectmen Meeting January 14 Don Mills projected the PowerPoint presentation and comments were discussed among the committee for aligning the presentation with the modifications made tonight in the report Additional discussion ensued on the closing slides of the presentation and creating a separate slide on the next steps and proposed timing 3 Discuss Board of Selectmen Meeting components,presenters The committee agreed that the Chair, Fred Johnson,would provide a bnef overview to the Board and introduce Don Mills Don would then make the presentation Fred would close by asking the Board if the needed any additional work from the committee The committee agreed that they would post the presentation to the Board as a meeting, and then after the presentation deliberate briefly outside the meeting room on whether another meeting is need and approve the minutes of the January 7 meeting 4. Vote to Approve Meeting Minutes of December 12,2012 Motion to Approve Meeting Minutes of December 12 2012, as amended (Kalsow, Shepard) The Motion was Approved (4-0) Manz absent Motion to Adjourn (Kalsow, Shepard)The Motion was Approved (4-0) The Meeting Adjourned at 8.15 p.m. Documents Meeting Agenda, Meeting Minutes dated December 12, 2012, Final Report Draft, Board of Selectmen Presentation, Draft