HomeMy WebLinkAbout2012-11-14-CMB-min �`� sumisR"!"°� TOWN OF LEXINGTON
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6�x F` Ad hoc Cary Memorial Building Program Committee
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(AhCMBPC)
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November 14, 2012, 7:00 PM
PBS Training Room
Massachusetts Avenue
Present Members (Bonnie Brodner, Fred Johnson (Chair), Wendall Kalsow, Hank Manz and
Nancy Shepard), Liaison CEC (William Hurley), Liaison PBC (Gary Lerner), Liaison AC (Richard L.
Neumeier), Liaison CAC (Linda Roemer), Staff(Michelle Stevens), Administrator (Pat Goddard),
and Consultant (Don Mills & Craig Whittaker)
The minutes were recorded by Jean Curran
The meeting convened at 7 15 PM
I. Discussion Auralization Results
Members discussed three auralization options (i) replacing the PA sound system, (ii) replacing the
chiller system and moving the chiller to a different location and (iii) purchasing retractable drapes
for sound absorption Discussion then included placing Acentech's sound model demonstration
onto the Town's website showing the difference in sound quality placed in Cary Hall Auditorium
but later decided against this idea because it would not be as accurate as what Members heard in
Acentech's lab Instead, it was suggested that a link to the auralization of the Museum of Fine
Arts' courtyard could be placed on the Town's website so Lexington residents could have a greater
understanding of what the Members would be discussing at the public hearing Craig Whitaker
also suggested that both fans could be turned off to demonstrate the sound difference but that
the chiller has been turned off for the season It was also suggested that members of other groups
such as the CPC, CAC, AC, PBC and CEC may want to visit Acentech to listen their auralization
After further discussion, the Committee decided to postpone the public meeting scheduled on
November 27, 2012 and to reschedule for sometime early next year
II. Review updated proiect cost estimate
Members discussed the preliminary project budget of$7,631,134 with escalation The budget
contains three main areas (i) life safety improvements (21 3%), (ii) building system improvements
(52%), and (iii) facility usability improvements (26 7%) Five Alternates were discussed Alternate
1—Civil Room Accessibility ($69,000) Alternate 2— Replace Existing Chiller ($166,000) with a
smaller size with a sound attenuation package in it because chillers run more efficiently when run
at full capacity and also relocating it to the current transformer location Noise mitigation
measures for the existing chiller were discussed which included the use of sound baffling blankets
and the life span and maintenance costs Alternate 3—Variable Acoustics in Hall ($172,000)
include the AV study at $167,300 Multi-layered retractable acoustical panels were proposed
which can be pocketed between panels into the ceiling for the retractable drapes at a cost of
$220,000 Alternate 4— Dance Floor at Hall Stage ($74,000) can be done on thrust stage only for
performance and then have the floor manageable for dancers Alternate 5—Audiovisual
Improvements—Acentech's report also recommends a simultaneous broadcast to have more
wireless microphones Don Mills reminded the members that LexMedia requires certain items
which they carry in their budget
Discussion then began regarding who were the users of the hall (meeting space, town committees
or other public functions) and then as performance space and exhibit space which users could pay
rent to the town Members also discussed (i) making the building better for all users, (ii) how
proposed recommendations will be a 50-year fix to the building, (iii) bond prices at historical low
levels and now is the time to finance this project, and (iv) how best to present to their
recommendations to the Board of Selectman and the public
Hank Manz spoke to escalation costs
David Kanter, Precinct 7 Town Meeting Member, offered his thoughts and suggestions on the
project and also what he was hoping to hear from the committee this evening
Wendall Kalsow suggested the committee look to their original charge and believes that it is the
responsibility of the committee to make recommendations to the Board of Selectmen and then
justify the upgrades and keep the focus on the three elements (Life Safety Improvements, Building
System Improvements and Facility Usability Improvements)
Pat Goddard to email Acentech's Report to all members
Ill. Review animation and illustrations
Michael Bourne presented to the Members the proposed animations showing the stage
transitioning into the new stage being used by (i) the symphony (ii) town meeting, and (iii) the
quilt show for planned public hearing Members then discussed the three animations including
the removable railings on the stage, the concealed wheelchair lift which the Disability Committee
was thrilled with as well as the possibility of using an overlay ramp on the stairs The seating does
not change at all Then the Members discussed the timing and what would be the best approach
to show this to the CPC and the Selectmen
David Kanter inquired about the use of space as a dance hall
IV Set agenda for public meeting of 11/27
The Members decided to cancel the public meeting set for November 27, 2012 There will be a
regular meeting on November 28, 2012 at 7 30 p m
V Discuss material that should be posted on the website
The Members decided that further discussion is need regarding materials to be posted on the
Town's website
VI New Business
There were no new business items
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VII Approve Meeting Minutes from October 17, 2012
Motion to Approve Meeting Minutes from October 17, 2012 (Brodner, Manz) The Motion
was Approved (5-0)
Motion to Adjourn (Kalsow, Brodner) The Motion was Approved (5-0)
The Meeting Adjourned at 9 17 p m
Documents: Meeting Agenda
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