HomeMy WebLinkAbout2012-11-28-CMB-min77S TOWN OF LEXINGTON
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November 28, 2012, 7:30 PM
1625 Massachusetts Avenue
Cary Hall, Ellen Stone Room
Present: Members (Bonnie Brodner, Nancy Shepard and Hank Manz), Liaison CEC (William
Hurley), Liaison PBC (Gary Lerner), Liaison CAC (Linda Roemer), Staff (Michelle Stevens),
Administrator (Pat Goddard), and Consultant (Don Mills)
Absent: Members (Fred Johnson and Wendall Kalsow) and Liaison AC (Richard L. Neumeier )
The minutes were recorded by Jean Curran
The meeting convened at 7:30 p.m.
I. Review Alternates 1 through 5 from Outline Specifications (1 November 2012
Nancy Shepard turned the item over to Don Mills who went over each Alternative describing the
main points so that the Members could decide whether to include and recommend these
alternatives to the project.
Alternate 1: Civil Room Accessibility.
Members discussed how the front row of balcony seats would need to be removable in order for
handicap access to the Civil Room. There are currently two other meeting rooms of the same size
that are handicap accessible, the Legion Room and the Ellen Stone Room. The cost to make the
Civil Room accessible would be $69,000 in construction costs plus 25% related construction costs
as well an additional $8,000 audio /visual costs plus 25% related project costs would bring the total
cost close to $100,000.
Motion Not To Recommend Civil Room Accessibility (Manz, Brodner) The Motion was
Approved (3 -0).
Alternate 2: Replace Existing Chiller.
Members discussed (i) the mechanical advantages of replacing the existing 12 year old Chiller
which has a typical lifespan of 20 years, (ii) existing refrigerant is no longer made, (iii) purchasing a
smaller 120 ton Chiller would be more cost efficient because Chillers run more efficiently when run
at full capacity and (iv) if the chiller were moved to a new location, there would be no need to
purchase a sound attenuation package for the existing Chiller and no need to purchase thicker
windows for the rooms near the Chiller. Also discussed was whether later on down the line if a
second chiller was needed could be it purchased and the answer was yes. There will be an
operating cost savings involved with the purchase of a new Chiller. The cost of the new chiller is
approximately $166,000 plus 25% related project costs for a total of $207,500.
Motion to Accept Alternate 2: Replace Existing Chiller (Manz, Brodner) The Motion was
Approved (3 -0)
Alternate 3: Variable Acoustics in Hall.
Members discussed the acoustic baffles which are multi - layered fabric for speech events that
would be cut into the ceiling and would be used to make speech events more intelligible. These
drapes would cover the walls but not the windows in the balcony area. Also discussed was the
need to replace the existing sound system (as part of the base project cost) which is essential for
things beyond speech. The cost for the variable acoustics is approximately $172,000 plus 25%
related project costs for a total of $215,000.
Maria Haynes, Lexington resident shared that she works with hearing impaired individuals and
feels they would really want the speech reinforcement system. She also inquired about an FM
system for broadcasting.
Don Mills responded to Ms. Haynes stating that the assisted listening system is included in the
speech reinforcement package.
Wendall Kalsow joined the meeting to listen only.
Motion to Approve Alternate 3: Variable Acoustics in Hall (Manz, Shepard) The Motion
was Approved (3 -0)
Alternate 4: Dance Floor at Hall Stage.
Members discussed improving the existing surface for dance and thrust stage as well as the
potential users. There would still be a maple floor but it would be lifted up and rebuilt on resilient
pads to add cushion. The cost is approximately $100,000.
Pat Goddard shared that Janet Post sent him an email regarding the reasons why the dance
community has not used the Auditorium in the past, namely because of insufficient lighting, poor
sound quality and the vinyl surface of the temporary thrust stage. Each of these items is being
addressed by the base project. The Alternate suggests providing a sprung maple floor for the
existing stage and permanent thrust stage.
David Kanter, Town Meeting Member cautioned members about spending $100,000 on a limited
utility of the building.
Don Mills reminded the members that the thrust stage will be permanent after construction.
Hank Manz shared his concern regarding how much need there is going to be for dance
performances.
Members then discussed that $100,000 was a lot of money to spend for an unknown amount.
Motion to Accept Alternate 4: Dance Floor at Hall Stage (Shepard, no second) The Motion
Failed.
Alternate 5: Audiovisual Improvement (menu of 17 options).
Members discussed Acentech's Preliminary Audiovisual System Program Report dated October 17,
2012 which defines the audiovisual system technologies utilized for the different spaces and
presents a budget for the systems. If all the add - alternates were taken the cost would be
$1,028,750. Brian Masiello of Acentech reviewed the following with the members:
A. Auditorium Base Audiovisual System with Add - Alternates 1 -9
The audiovisual in the Auditorium is budgeted for $167,000 which consists of a sound system used
for speech reinforcement and program audio playback. The base system includes wired
microphone inputs and two dual - channel wireless microphone systems, an automatic microphone
mixer, a manually controlled digital mixing console and associated processing and amplifiers. The
base also includes 4 wireless microphones and the infrastructure to add more if required. The
following Add - Alternates 1 -9 branch off of the base system:
Add - Alternate 1, Left /Right Loudspeakers ($17,400); Add - Alternate 2, Production
Communication /Intercom ($8,200); Add - Alternate 3, Additional Wireless Microphones ($36,700);
Add - Alternate 4, Portable Loudspeakers ($3,700); Add - Alternate 5, Motorized Projection Screen
($80,200); Add - Alternate 6, Broadcast Video Production System ($83,900); Add - Alternate 7, Lobby
Audio ($5,000); Add - Alternate 8, Lobby Video Displays ($37,800); and Add - Alternate 9, Green
Room Video and Audio Monitoring ($6,900).
Members discussed which upgrades they felt were appropriate as well as timing and funding and
would they be able to communicate these add - alternates to the community and the BOS. The
total cost for the audiovisual with all add - alternates will be $823,000 plus 25% for related project
costs bringing the total to over $1,000,000.
David Kanter Town Meeting Member reminded the committee that there is a placeholder in the
Warrant. He then encouraged the committee to keep moving forward in their discussions and
decisions.
Members felt at this point that they would like to keep Add - Alternates 2, 4, 6, 7 and 9 and no to
Add - Alternates 1, 3, 5 and 8.
B. Small Meeting Rooms ($8,100 per room) Audiovisual is necessary for the Ellen Stone Room
and the Legion Room, but not the Civil Room ($16,200).
C. Estabrook Hall Video projection and sound reinforcement system ($49,000).
D. Bird Room This room will be accessible ($40,800).
E. Meeting Room Add - Alternates Alternate 1 — motorized video camera ($14,000): a fixed
camera added to each meeting room to broadcast out through LexMedia. Members discussed the
possibility of having camera ports installed instead of wall mounted cameras in each room which
would be more cost effective. Add - Alternate 2 — video distribution to meeting room displays
($33,800): cameras could be used in broadcast system and then could be played for overflow
crowds.
Motion in Favor of Add - Alternates A2, A4, A6, A7 (with modification) and A9; Add -
Alternate B, C, D and Add - Alternate E1 with Camera Ports Only (Manz, Brodner) The
Motion was Approved (3 -0)
Patrick Goddard brought forth a recommendation from the Communications Advisory Committee
that Town include wireless Internet access ( "WiFi ") capability as of the renovation of Cary Hall and
if this is not able to be part of the renovation, recommends that data communication wiring be
installed to support an eventual WiFi capability as well as other data communication capabilities
such as a secure access to the Town's information technology infrastructure and wired Internet
access from key locations in the building.
David Kanter Town Meeting Member inquired about LexMedia's role.
Don Mills shared that they have not yet broken out what LexMedia will contribute and what their
broadcasting support needs will be.
Hank Manz, shared his feelings on being able to participate remotely and hopes that soon this will
be allowed.
Michelle Stevens Liaison to the Town Manager inquired about how much staffing from the
technology department will be required should the WiFi capability be taken into consideration.
The members further discussed how the Town receives its Internet access and what if any
problems would arise by allowing the general public to have access to the Town's system. Also
discussed was whether or not this should be considered part of the project.
Don Mills proposed Add - Alternate 6 which is related to the configuration of the thrust stage and
accessibility to the stage and Green Room. The permanent thrust stage currently ends before the
sidewall in order to make room for access to the proposed wheelchair lift at the former orchestra
pit stairs. The width of the proposed thrust stage is similar to the width of the existing temporary
thrust stage. Another solution for providing access to the wheelchair lift that would allow the
thrust stage to abut the sidewall would require reconstruction of the adjacent exit stairway on the
other side of the wall. The cost to relocate the accessibility entrance would be approximately
$175,000. This cost would allow the permanent thrust stage to be wider and the fit nicely against
the sidewall, improving the usability of the stage. The members discussed this feature and agreed
to consider this as an Alternate to the base project. Renderings and animations of the new stage
will remain as originally conceived without incorporating this Alternate.
Motion to Accept Add - Alternate 6 as an Add - Alternate (Manz, Brodner). The Motion was
Approved (3 -0)
II. Proiect Scope Improvements If funds allow, we can modify to reflect about we talked
about tonight.
III. Public Meeting Content and Timing
Members discussed timing of a public meeting but no firm date was recommended.
V. Recommended Update for 2014 Capital Request
Patrick Goddard shared that he would like committee's input on the Capital request. Members
decided to have Don Mills update the budget from two weeks ago to reflect what was voted on
this evening and provide an updated budget to Mr. Goddard for distribution to the Committee.
The Chair and Mr. Goddard will provide the CEC with the revised Capital Budget and provide an
overview of why the numbers changed and that the final report will be coming shortly.
Motion to Authorize Patrick Goddard to take revised Capital Budget and resubmit to the
Capital Expenditures Committee on December 6, 2012 (Shepard, Brodner) The Motion
was Approved (3 -0)
VI. New Business
There was no new business presented at tonight's meeting.
VII. Approve Meeting Minutes for November 14, 2012
Meeting Minutes for November 14, 2012 were not available.
The next meeting will be held on December 12 at 7:30 p.m.
Motion to Adjourn (Manz, Brodner) The Motion was Approved (3 -0)
The Meeting Adjourned at 9:46 pm
Documents Meeting Agenda, Recommendation of the Communications Advisory Committee
Regarding Wireless and Wired Internet Access and Other Data Communications at Cary Hall, Email
from Fred Johnson; Email from Janet Post to Patrick Goddard
Recommendation of the Communications Advisory Committee
Regarding Wireless and Wired Internet Access and
Other Data Communications at Cary Hall
The Communications Advisory Committee (CAC) strongly recommends that the
Town include wireless Internet access ( "WiFi ") capability as part of the renovation
of Cary Hall. The CAC also recommends that if, for some reason, this cannot be done,
the renovation should include the data communications wiring needed to support
an eventual WiFi capability. The renovation should also include wiring to support
other data communications capabilities, such as secure access to the Town's
Information Technology (IT) infrastructure and wired Internet access from key
locations in the building. This recommendation regarding WiFi is consistent with
the CAC's report, Municipal WiFi in Lexington, May 2012.
The Town has two major objectives in renovating Cary Hall in addition to
preserving the historical nature of the building. One is to provide better facilities for
Town uses, including large meetings, such as Town Meeting, in the Battin
Auditorium, and to make more effective use of the Hall's smaller meeting rooms. A
second objective is to make the facility more attractive as a performance venue that
can attract more events to the building, some of which will provide rental income to
the Town.
Wireless Internet access throughout Cary Hall would support both objectives:
Citizens, Town employees, and elected officials participating in meetings
and other events could take advantage of the WiFi capability to access
needed information while a meeting is in progress. This can include
access to public (or private) information on the Internet, as well as access
to Town IT resources (for authorized users).
More and more, entertainment events, performances, and presentations
rely on connectivity to the Internet for streaming media, including audio
or video.
Even though "smartphone" and tablet access to the Internet through wireless
communications carriers is becoming more and more prevalent, WiFi, which does
not burden the user with wireless data charges, is still the predominant mode of
Internet access. In addition, most laptop computers have a WiFi capability, but not
wireless carrier data. Availability of WiFi Internet access is increasingly the norm in
conference and exposition centers, and in other meeting and performance venues as
well. While today it is an amenity that today would make Cary Hall more attractive
Communications Advisory Committee Recommendation re Cary Hall
Page 2
to prospective users, in the future, the lack of WiFi is likely to become a factor that
would inhibit such uses.
Wireless Internet access requires wiring
WiFi is wireless as far as the individual user's device (laptop computer, tablet, or
smartphone) is concerned. However, a WiFi installation requires a wired connection
to the Internet at some point. In a simple environment (for example, a residence or
small retail space), this is typically a connection between a single Wireless Access
Point and an Internet Service Provider (such as RCN, Verizon, or Comcast). In a large
facility, or in a facility with dense masonry construction such as Cary Hall, providing
consistent WiFi access throughout the facility requires a carefully designed network
with multiple Wireless Access Points interconnected via appropriate data
communications wiring.
The time to install such wiring in Cary Hall is during the renovation of the building,
while all manner of new wiring and other infrastructure is being installed. While
this WiFi wiring could be done at another time, there clear savings in time, expense,
and inconvenience in installing all such wiring at the same time.
Data communications wiring installed now can support Wil'i as well as other
needs
The planned renovations offer a unique opportunity to wire all of Cary Hall —
performance, meeting, and other spaces —for data communications. Some of this
wiring can be used to support comprehensive wireless Internet access throughout
the facility, as described above. However, the CAC also recommends that the Cary
Hall renovation include data communications wiring to support Town IT needs, as
was done recently in the renovation of the Town office building. Such wiring would
enable Town staff to access IT resources in a secure way without using WiFi. It
would also enable dedicated high- bandwidth Internet access to be provided to
performance and other spaces, for example to support high- definition streaming
video in a performance space, without impacting general use of WiFi Internet access
by others.
Data communication wiring should be budgeted for and installed, along with other
wiring, as part of the renovation program. For example, Acentech has recommended
installation of audio and video cabling to support program origination from a
number of Cary Hall's meeting and performance spaces. It would be easy to "bundle"
installation of high- bandwidth data communications wiring in with installation of
audio and video wiring. Given labor costs, adding additional data wiring to an
installation is a cost - effective measure.
Communications Advisory Committee Recommendation re Cary Hall
Page 3
Wireless Internet access requires wiring
Finally, it is important to note that providing WiFi access both to authorized town
users and to the general public does not pose a security risk. Security technology
that is widely accepted and in common use today can be used to ensure that only
authorized users have access to Town IT resources. By deploying such technology as
part of a Cary Hall WiFi installation, there would be no risk to the Town's IT
infrastructure.
November, 2012
F i n
CARY MEMORIAL HALL
f3
PRELIMINARY AUDIOVISUAL
SYSTEM PROGRAM REPORT
Acentech Job No. 622466
October 17, 2012
Prepared for:
Mills Whitaker Architects
Prepared by:
Acentech Incorporated
33 Moulton Street
Cambridge, MA 02138
617- 499 -8000
Cary Memorial Hall
TABLE OF CONTENTS
Audiovisual Program
October 17, 2012
GENERALSUMMARY ................................................................................................................. ..............................1
BUDGETSUMMARY ................................................................................................................... ..............................2
INTRODUCTION .......................................................................................................................... ..............................4
AUDITORIUM ............................................................................................................................... ..............................7
SMALL MEETING ROOMS ..................................................................................................... ...............................
14
ESTABROOKHALL ................................................................................................................ ...............................
16
BIRDROOM ............................................................................................................................. ...............................
18
MEETING ROOM ADD - ALTERNATES ................................................................................... ...............................
20
ARCH /MECH /ELEC. CONSIDERATIONS .............................................................................. ...............................
21
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Cary Memorial Hall
Audiovisual Program
October 17, 2012
GENERAL SUMMARY
1.0 GENERAL:
This program report describes the audiovisual systems in for the Cary Memorial Hall, defines the
audiovisual system technologies utilized for the different spaces, and presents a budget for the
systems. The program report also provides general costs for audiovisual system components and
installation. The client should review this document for conformity to user needs. It must also be
compiled with other related budgets such as network data distribution, furniture, millwork,
electrical, and mechanical systems to provide a complete picture of the associated costs.
1.1 ACENTECH'S BACKGROUND
Acentech is an independent consulting firm specializing in the design of advanced sound,
audiovisual and videoconferencing systems. In order to provide unbiased consulting and design
services, Acentech does not sell or install equipment and does not represent any dealer, distributor,
or manufacturer.
1.2 INFORMATION GATHERING:
This report is based upon our telephone discussion and meetings with Mills Whitaker Architects
and the Owner, review of the drawings, our experience on similar projects, and industry standards
reflecting generally accepted design criteria. The design team and owner will review this draft
report and provide comments, after which we will modify the report and it will become the basis of
design for the audiovisual systems. This report is intended to be used as a starting point for
discussions related to the specific needs of Cary Memorial Hall.
1.3 DEFINING ADD - ALTERNATES:
At this early stage of the project it is important to capture all requested requirements for the
various rooms in Cary Memorial Hall. At this time we have identified possible Add - Alternates.
As the project moves forward we will update audiovisual system cost, along with any changes in
needed capability. Cary Memorial Hall will need to determine their priorities in setting the Add -
Alternate schedule for final purchase. If Acentech is chosen to move forward with the design of
the audiovisual system contract documents, we expect that the complete system design will include
the selected and optional Add - Alternates. We will integrate into our design as much of the
Owner's furnished equipment as reasonably possible as "Owner Furnished Equipment" (OFE).
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Audiovisual Program
October 17, 2012
BUDGET SUMMARY
2.0 COST ESTIMATE SUMMARY:
A. Auditorium Base Audiovisual System:
$167,300
1.
Add -Alt 1, Left /Right Loudspeakers:
$17,400
2.
Add -Alt 2, Production Communication/Intercom:
$8,200
3.
Add Alt 3, Additional Wireless Microphones:
$36,700
4.
Add-Alt 4, Portable Loudspeakers:
$3,700
S.
Add -Alt S, Motorized Projection Screen:
$80,200 *
6
Add -Alt 6, Broadcast Video Production System:
$83,900
7.
Add -Alt 7, Lobby Audio:
$5,000
8.
Add -Alt 8, Lobby Video Displays:
$37,800 *
9.
Add -Alt 9, Green Room Video and Audio Monitoring:
$6,900
*Additional pricing has been provided for these options. See description for further details.
B. Small Meeting Rooms ($8,100 per room x 3): $24,300
C. Estabrook Hall: $49,000
D. Bird Room: $40,800
E. Meeting Room Add- Alternates:
1. Add -Alt 1, Motorized Video Camera: $14,000
2. Add -Alt 2, Video Distribution to Meeting Room Displays: $33,800
2.1 BUDGET NOTES:
A. The installed cost of the audiovisual system is approximate, assumes the use of new equipment
installed professionally by a qualified audiovisual system contractor, is provided with as -built
documentation, and includes a one -year warranty covering parts and labor.
B. The estimates assume that the labor costs are 40% greater than the total of equipment list prices.
This figure accounts for equipment normally sold at some discount from list price and incorporates
the costs associated with travel, installation, documentation, training and on -site maintenance for one
year. Installation cost is typically the greatest variable and is heavily dependent on factors such as
site conditions, divisions of work between audiovisual system and other contractors, local market
conditions and requirements for union labor.
C. The estimates do not include costs for requirements such as electrical power, conduit, lighting
fixtures, casework or any special architectural requirements. Technical administration and staffing,
as well as vendor - supplied service and maintenance beyond the initial one -year parts and installation
warranty, are also not included in this estimate.
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October 17, 2012
D. The pricing represents the major divisions of equipment types required to meet the audiovisual
system requirements identified at this time. The equipment lists have been prepared for budgeting
purposes only and reflect a general level of systems design. The presence or absence any items
should not be assumed definitive.
E. The estimate includes installation and labor, but does not include the cost of taxes, General or
Electrical Contractor markups, conduit or electrical power for the systems, millwork, or any special
architectural requirements.
F. The pricing must be compiled with other related budgets such as network data distribution, furniture,
millwork, electrical, and mechanical systems to provide a complete picture of the associated costs.
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Audiovisual Program
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0 INTRODUCTION
3.0 INFRASTRUCTURE VS. EQUIPMENT:
The distinction between infrastructure and equipment must be emphasized:
Infrastructure is part of the building construction and includes conduit, raceways, junction and
device boxes, as well as electrical power and grounding required exclusively for audiovisual
systems cabling and equipment. Properly designed AV infrastructure allows for not only the
installation of the initially specified equipment, but for the evolution of the systems over many
years. If proper infrastructure is provided, additional capabilities and equipment can be efficiently
added later as technology progresses.
Equipment refers to the devices that can be connected through the infrastructure. Equipment
includes microphones, loudspeakers, mixers, signal processing gear, video projectors, flat -panel
displays, cameras, DVD players, AV control systems, patch bays, equipment racks, and many
other devices that comprise an AV system, including cabling interconnections to AV devices.
One thing is certain; equipment will continue to change over the life of the room as user needs and
technology change. For this reason, a properly designed infrastructure is the key to the long -term
success of a thoughtfully conceived AV design project because it governs what can and cannot be
easily installed in the future.
3.1 EQUIPMENT NOTES AND DEFINITIONS:
This report is not a technical specification and is insufficient to bid or build an AV system. Except
where useful to illustrate a standard of performance or a specific user requirement, equipment
manufacturers and model numbers are not used.
• Permanently- installed refers to equipment that will be part of the room systems and cannot
easily be removed for use elsewhere.
• Portable refers to equipment that will be available for connection at one or more locations,
but will not be hard -wired to the system. Portable equipment can be disconnected by the
user or technical personnel and stored or used with systems elsewhere in the facility.
• Future Provisions refers to equipment that may be purchased and used or installed at a
future date.
• OFE (Owner Furnished Equipment) refers to equipment that will be either already owned,
or may be purchased in the future as needs arise.
• FBO (Furnished by Others or "by others ") refers to any service or equipment (e.g. lighting)
required but not a part of the AV system design or installation.
3.2 LIGHTING AND ACOUSTICAL RECOMMENDATIONS
Recommendations for lighting and room acoustics are guidelines only and should be reviewed by
the architect and other consultants. These guidelines do not include considerations for the
installation of the audiovisual equipment which should be considered as additional points of light
and noise.
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3.3 GENERAL TECHNOLOGY OVERVIEW
At this time, audiovisual systems are being transitioned from analog - formatted signals to digital
systems. While there is some need to maintain compatibility and usability between both the
analog and digital worlds, the transition is proceeding and the analog "sunset" (the discontinued
use of analog video signals) is fast approaching. This program report assumes that digital video
systems, backwards compatible with analog systems, will be used.
3.4 PRESENTATION SYSTEMS:
Presentation systems are the source, routing, and display devices that provide highly intelligible
communication of speech, music, information, and graphics to groups of people. This includes
equipment such as microphones, loudspeakers, video projectors, flat -panel video displays, DVD
players, computers, and the interfacing, mixing, routing and control equipment that connects these
devices together and allows the user to select the appropriate sources and operate the system.
3.5 BROADCAST SYSTEMS:
Broadcast quality equipment and systems generally refer to audio and video devices (cameras,
video recorders and editing equipment) of the highest quality, specifically designed for the
recording, editing, and production at the commercial level, such as in cable and network television
studios.
In general, broadcast quality equipment will be an order of magnitude more expensive than
"professional" quality equipment. Such equipment will be summarized in an add- alternate for this
proj ect.
3.6 ASSISTIVE LISTENING SYSTEMS:
Permanently installed Assistive Listening Systems (ALS) are required by the ADA (American
with Disabilities Act), a 1990 federal law (2010 update) that forbids discrimination against persons
who are hearing impaired. ALS systems are required in rooms that include permanently installed
sound systems and the content (voice and program) is part of the transmission of information.
3.7 AUDIOVISUAL CONTROL SYSTEMS:
Audiovisual control systems used in these facilities may be as simple as the handheld display
control for very simple systems to more integrated control panels for the more complicated room
systems.
Audiovisual control systems can be used to unify and simplify the operation of the various
functions of the AV system. This may includes environmental controls such as lighting presets
and shade and drape controls, as well as audiovisual functions such as system and projector power,
source selection and media transport controls, volume controls, and many other operational
functions identified by the design team before the equipment will be installed.
Advanced functions of the AV control system include multi -level password protection for system
operation to prevent unauthorized use, control of automatic system shut -down sequences (to
reduce unnecessary wear and tear), and a help system interface for user experiencing technical
problems.
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3.8 CONTROL SYSTEM MANAGEMENT NETWORK:
Networked AV management systems automate and streamline many technical support functions.
Built -in reporting provides the ability to track resource usage for more effective purchasing,
scheduling and resource allocation. These systems can reduce response times for service calls and
technical supports issues, because system users and presenters can send help requests directly from
the touch panels. Technicians can respond with built -in instant messaging, then service and
control devices remotely.
3.9 GENERAL CONTRACTOR & MISC. SCOPE:
The general contractor will supply all infrastructure requirements and the Owner will supply all
LAN and workstation electronics.
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AUDITORIUM
4.0 DESCRIPTION:
The Auditorium will be used for used for a variety of events including live music and theater
performances, dance, multimedia presentations with audio and video, chaired meetings, and
lectures.
4.1 AUDIOVISUAL EQUIPMENT:
The audiovisual system in the Auditorium will consist of a sound system used for speech
reinforcement and program audio playback. The base system will include wired microphone
inputs and two dual- channel wireless microphone systems, an automatic microphone mixer, a
manually controlled digital mixing console, and associated processing and amplifiers.
Each dual - channel wireless microphone system will include an interchangeable handheld or
lavalier style microphone per channel. Therefore, a total of four handheld wireless microphones
and four lavalier microphones will be provided. Four wireless microphones will be usable at any
given time.
A central loudspeaker cluster will be located above and in front of the proscenium opening. It will
be used for speech reinforcement and playback of audio. Supplementary "delay" loudspeakers
will be provided to cover the rear balcony and under - balcony areas, and front -fill loudspeakers will
be used in the stage apron. The loudspeaker system will provide uniform audio coverage through
the audience area; allowing the system to provide high levels of speech intelligibility and musical
clarity. The program report assumes that a central loudspeaker cluster will be provided to cover
the audience floor and side balconies. A more exact loudspeaker configuration will be developed
for the auralization demonstration.
Connections for wired microphones and other audiovisual sources will be located on wall- mounted
receptacle panels. These will be located on the stage (upstage and downstage walls, and front face
of the stage), the catwalk (if applicable), and within the house. Audio press feeds will be available
at receptacle panels.
The sound system will consist of two basic microphone mixing modes; automatic and manual.
These modes will be selectable from the wall - mounted control panel.
• Automatic Microphone Mixing Mode This mode will allow an end -user to simply connect
a microphone to the system at one of multiple designated microphone receptacle locations.
Master volume control will be accessible from the control panels. This will be the system's
default setting and will be used for meetings and lectures. For chaired meetings, additional
controls will be made available from the audiovisual control system, allowing the
chairperson to mute /unmute microphones.
• Manual Microphone Mixing For events when more complex operation of the sound
system is required, the automatic microphone- mixing can be bypassed and the system can
be run by a trained operator. Volume levels of microphones and other AV sources will be
controlled from a 48- channel digital mixing console; providing a flexible variety of audio
outputs that can be used for special effects, recording, and speech reinforcement. The
mixing console will be portable and can be placed on a desk within the Control Room, or
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Cary Memorial Hall Audiovisual Program
October 17, 2012
can be moved within the house at a dedicated house mix position. The mixing position
desk will require ample space for operation of the console and other items such as scripts
required for rehearsals or performances.
A stereo microphone will be suspended above the stage area and will connect to the audiovisual
system. A CD recorder will be provided for simple stereo recordings of performances. Audio
patching facilities will be included within the AV equipment rack, and will allow a user to re -route
audio signals, or attach more complex audio recording equipment to the system.
We understand that Cary Memorial Hall already owns a video projector which is mounted in the
Control Booth. The audiovisual program document assumes that this video projector will be re-
used, but equipment will be provided to support digital and analog video playback. The projector
will display motion video and still images onto an existing motorized projection screen (a
projection screen upgrade is described later in this report as add - alternates).
The system will support playback and distribution of digital and analog video formats including
VGA, HDMI, DVI, composite, and S- Video. AV sources devices, housed in the main AV
equipment rack, will include a high- definition DVD player (Blu -Ray), and will include additional
capability for the connection of an owner - provided source, such as a computer. Additional
audiovisual connections for portable AV equipment, such as a presenter's laptop computer, will be
available on receptacle panels (two on the upstage side of the proscenium, and one in the Control
Booth).
An integrated control system will allow components of the audiovisual system to be operated from
selected uniform control points; one wireless panel for use at the auditorium house control
position, the control booth, or at a lectern (lectern provided by others), and a wall- mounted panel at
the stage manager position on the stage. The control points will provide the end -user with easy
control and configuration of the regular functions of the audiovisual system, such as:
• Turn the system on /off.
• Make adjustments to the volume of the loudspeakers.
• Turn on /off delay loudspeakers.
• Recall lighting presets.
• Operate rack - mounted AV source equipment.
• Operate the video projector and projection screen.
• Recall mode presets
The typical control system user interface is a color liquid crystal display (LCD) panel with a touch
sensitive overlay. Graphics displayed on the panel will easily guide the user through the operation
of the audiovisual system.
A wireless assistive listening system is included to meet the requirements of the Americans with
Disabilities Act. Portable receivers will be stored centrally and issued to participants as required.
These receivers are for use by the patrons with hearing impairments. In addition, inductive neck
loop receivers will be provided for patrons with compatible hearing aids.
AV system processing, switching, control, and amplification equipment will be located in
equipment racks located in the Auditorium Control Booth.
Mills Whitaker Architects Page 8
Cary Memorial Hall Audiovisual Program
October 17, 2012
4.2 BUDGET:
Auditorium Base Audiovisual System:
Description
Cost
Wired Microphones
$1,900
Wireless Microphones
$16,200
AV Sources & Recording Devices
$1,900
48 -Ch. Digital Mixing Console & Accessories
$19,500
Audio Signal Processing & Distribution
$6,500
Power Amplifiers
$6,100
Loudspeakers & Accessories
$19,400
Assistive Listening System
$7,300
Equipment Rack, Rack AC Power, & Accessories
$3,200
Control System, Touch - panels, & Accessories
$7,300
Video Processing & Distribution
$9,800
Connection Panels & Accessories
$2,000
Miscellaneous (Patching, Wiring, Multi -pin Snakes, Etc.)
$14,300
Equipment Total
$115,400
Installation & Other Non - Equipment (40 %)
$46,100
ContinZency (5 %)
$5,800
Total Estimate $167,300
General Contractor & Miscellaneous Scope Services:
Description Cost
Conduit & Electrical By Others
Note: All calculations are rounded to the nearest hundred dollars.
Mills Whitaker Architects Page 9
Cary Memorial Hall Audiovisual Program
October 17, 2012
4.3 ADD ALTERNATES:
Add Alternate 1: Left and Right Loudspeakers
Left and right loudspeakers will be added to the sound reinforcement system. These loudspeakers
will be used for stereo audio playback, and can also be used for sound effects, which can be
panned across the left, center, and right loudspeakers. This add - alternate includes the pricing for
the additional loudspeakers, as well as additional audio signal processing and amplification
systems required.
Description
Cost
Equipment Total
$12,000
Installation & Other Non - Equipment (40 %)
$4,800
ContiWency (5 %)
$600
Total Estimate
$17,400
Add Alternate 2: Production Communication/Intercom System
An intercom system will be used for communication between production crew members at control
locations, and relevant backstage spaces such as the Green Room and dressing rooms. The typical
intercom system includes either two or four channels. AV connection panels within the
Auditorium will include receptacles for the connection of intercom beltpacks. Wall- mounted
stations will be located in the other spaces. The system will be provided with four single - channel
beltpacks and 2 dual - channel beltpacks with headsets and cables.
Description
Cost
Equipment Total
$5,600
Installation & Other Non - Equipment (40 %)
$2,300
ContinZency (5 %)
$300
Total Estimate
$8,200
Add Alternate 3: Additional Wireless Microphones
Four additional dual - channel wireless handheld microphones will be provided, adding an
additional eight wireless microphones to the system. These wireless microphones will integrate
easily with the wireless microphone systems provided in the base audiovisual system.
Description
Cost
Equipment Total
$25,300
Installation & Other Non - Equipment (40 %)
$10,100
ContiWency (5 %)
$1,300
Total Estimate
$36,700
Mills Whitaker Architects Page 10
Cary Memorial Hall
Add Alternate 4: Portable Loudspeakers
Audiovisual Program
October 17, 2012
Two powered loudspeakers will be provided. These loudspeakers can be used as fold -back
monitors for onstage use during performances and lectures. Additionally, the loudspeakers can be
used elsewhere on stage, or near any of the various AV receptacle panels within the house
(receptacle panels are part of the base AV system). When connected to these receptacle panels,
audio feeds can be sent to the powered loudspeakers from the audio mixing console, and can be
used for sound effects. A pair of tripod stands and cables will be provided for use with the
portable loudspeakers.
Description
Cost
Equipment Total
$3,700
Installation & Other Non - Equipment (40%)
N/A
Continency (5 %)
N/A
Total Estimate
$3,700
Add Alternate 5: Motorized Projection Screen
A large motorized video projection screen will be provided to replace the existing video projection
screen. Given the room geometry, an image height of 16' -0" is appropriate. Therefore, the screen
will include an overall image area of 16' high x 28' -5" wide (16:9 widescreen format). The
projection screen will connect to the audiovisual control system for operation of the screen
controls. It is important to note that this add - alternate does not include costs for modifications to
the existing video projector. A different lens may be required in order to fill the image area.
Description
Cost
Equipment Total
$66,900
Installation & Other Non - Equipment (IS %)
$10,000
Continency (5 %)
$3,300
Total Estimate
$80,200*
*A lesser expensive option for this add - alternate is available. This projection screen will include
approximately the same dimensions and will also be motorized. However, this option will not
include a case that is used to house the screen when not in use. The total price for this option is
approximately $21,700.
Add Alternate 6: Broadcast Video Production System
Four motorized pan /tilt/zoom cameras will be provided for installation within the Auditorium. The
add alternate will also include a joystick controller for operation of the cameras, a video
production switcher, two video display monitors (for program and preview), a rack console, and
video interface equipment that will allow this sub - system to receive video feeds from the
Auditorium's video presentation system (laptop feeds, etc).
Mills Whitaker Architects Page 11
Cary Memorial Hall Audiovisual Program
October 17, 2012
Wiring will be provided as part of this alternate to the Estabrook, Bird, Ellen Stone, Legion, and
Civil rooms. In each room, an HD -SDI and audio tie -line connection will be available that will
connect to the Auditorium Control Room. This will allow LexMedia to use a portable camera and
microphone to record /broadcast events from these spaces.
Note During the programming meeting with the end - users, LexMedia had requested a total of five
motorized pan /tilt /zoom cameras. However, in order to have five cameras connected to the
production switcher simultaneously, a more complex switcher is required. Therefore, to keep
consistency with the Lexington High School equipment, and reduce complexity and cost, we have
reduced the total quantity of cameras in the Auditorium to four.
Description
Cost
Equipment Total
$57,900
Installation & Other Non - Equipment (40 %)
$23,100
ContiWency (5 %)
$2,900
Total Estimate
$83,900
Add Alternate 7: Lobby Audio
Ceiling- mounted loudspeakers will be distributed in the main lobby. These loudspeakers can be
used for monitoring of events during performances, background music, or to recall patrons during
an event (using a chime). The add - alternate includes pricing for ceiling- mounted loudspeakers,
and associated amplification and distribution equipment.
Description
Cost
Equipment Total
$3,400
Installation & Other Non - Equipment (40 %)
$1,400
Continency (5 %)
$200
Total Estimate
$5,000
Add Alternate 8: Lobby Video Displays
Two wall- mounted 46" professional video display panels will be located in the lobby. These
displays will be used to display digital signage (which can be used for wayfinding, displaying
show times for events, or other announcements), or camera feeds from the auditorium. Video
content for digital signage can be provided as a computer feed (computer, by owner).
The add - alternate includes pricing for the two video display panels, and upgrades the video
processing equipment in the base equipment to accommodate the additional connectivity that will
be required.
Description
Cost
Equipment Total
$26,100
Installation & Other Non - Equipment (40 %)
$10,400
ContiWency (5 %)
$1,300
Total Estimate
$37,800 *
Mills Whitaker Architects Page 12
Cary Memorial Hall
Audiovisual Program
October 17, 2012
*A lesser expensive option for this add - alternate is available. The same two wall - mounted video
display panels will be provided, but the system will not allow far video feeds from the cameras.
Video content for signage will be provided as a computer feed (computer, by owner). The total
price for this option is approximately $19,200.
Add Alternate 9: Green Room Video and Audio Monitoring
A wall- mounted 46" consumer level video display panel will be wall- mounted in the Green Room.
This display will be used to show a camera feed from one of the broadcast cameras in the
Auditorium. In addition, audio will be sent from the auditorium sound system to the video display
panels' built -in speakers, allowing users in the Green Room to hear events as they are occurring
within the Auditorium.
Description
Equipment Total
Installation & Other Non - Equipment (40 %)
Continency (S %)
Total Estimate
Cost
$4,800
$1,900
$200
$6,900
Mills Whitaker Architects Page 13
Cary Memorial Hall
Audiovisual Program
October 17, 2012
SMALL MEETING ROOMS
5.0 DESCRIPTION:
Typical Small Meeting Rooms will include the following spaces:
1. Ellen Stone Room
2. Legion Room
3. Civil Room
Each Small Meeting Room will be used for used for multimedia presentations with audio and
video.
5.1 AUDIOVISUAL EQUIPMENT:
The audiovisual systems for each Small Meeting Room will include a wall- mounted 70" video
display panel. The system will support playback of digital and analog video formats including
VGA, HDMI, DVI, composite, and S- Video.
AV connections for a presenter's laptop computer and /or other portable video equipment will be
available through a table -top cable enclosure installed in the meeting room desk. These cables will
route through a floor -box, and then be fed through conduit to the wall - mounted display. Program
audio playback (such as audio from a laptop computer) will occur through the integrated speakers
in the video display panel.
Control of the AV system will occur via the handheld manufacturer - provided remote control.
Typical functions will include:
• Turn the system on /off.
• Select video source.
• Make adjustments to the volume of the loudspeakers.
A wireless assistive listening system is included to meet the requirements of the Americans with
Disabilities Act. A wireless transmitter will be provided with each meeting room. Portable
receivers will be stored centrally and issued to participants as required. These receivers are for use
by the patrons with hearing impairments.
5.2 BUDGET:
Typical Small Meeting Room Base Audiovisual System:
Description
Assistive Listening System
Video Display Panel
Connection Panels & Accessories
Miscellaneous (Patching, Wiring, Multi -pin Snakes, Etc.)
Equipment Total
Installation & Other Non - Equipment (40 %)
Continency (5 %)
Cost
$1,200
$3,000
$900
$500
$5,600
$2,200
$300
Mills Whitaker Architects Page 14
Cary Memorial Hall Audiovisual Program
October 17, 2012
Total Estimate (per room) $8,100
Total Estimate (includes three rooms) $24,300
General Contractor & Miscellaneous Scope Services:
Description Cost
Conduit & Electrical By Others
Note: All calculations are rounded to the nearest hundred dollars.
Mills Whitaker Architects Page 15
Cary Memorial Hall
Audiovisual Program
October 17, 2012
ESTABROOK HALL
6.0 DESCRIPTION:
Estabrook Hall will be used for used for a variety of events including small performances,
multimedia presentations with audio and video, meetings, and lectures.
6.1 AUDIOVISUAL EQUIPMENT:
The audiovisual systems for Estabrook Hall will include a ceiling- mounted video projector located
towards the back of the room. Images will be displayed onto a ceiling- mounted 78" high x 139"
wide motorized projection screen. The system will support playback and distribution of digital and
analog video formats including VGA, HDMI, DVI, composite, and S- Video.
The sound system will be used for speech reinforcement and program audio playback. It will
consist of a pair of program audio loudspeakers located on the stage wall, and distributed ceiling -
mounted loudspeakers for speech reinforcement. Wired microphone inputs will be available at the
stage location.
AV sources will include a Blu -ray player, and owner - provided sources such as a cable television
receiver or computer. AV connections for a presenter's laptop computer and /or other portable
video equipment will be available through connections on receptacle panels located at the stage.
An integrated control system will allow components of the audiovisual system to be operated from
selected uniform control points; one wired panel located to the side of the stage, and another wired
panel located in back of the room. The control points will provide the end -user with easy control
and configuration of the regular functions of the audiovisual system, such as:
• Turn the system on /off.
• Make adjustments to the volume of the loudspeakers.
• Recall lighting presets.
• Operate rack - mounted AV source equipment.
• Operate the video projector and projection screen.
• Recall mode presets
The typical control system user interface is a color liquid crystal display (LCD) panel with a touch
sensitive overlay. Graphics displayed on the panel will easily guide the user through the operation
of the audiovisual system.
A wireless assistive listening system is included to meet the requirements of the Americans with
Disabilities Act. Portable receivers will be stored centrally and issued to participants as required.
These receivers are for use by the patrons with hearing impairments.
All fixed AV sources, system processing, switching, control, and amplification equipment for the
rooms will be located within an equipment rack located in or near Estabrook Hall.
Mills Whitaker Architects Page 16
Cary Memorial Hall Audiovisual Program
October 17, 2012
6.2 BUDGET:
Estabrook Hall Audiovisual System:
Description
Cost
AV Sources
$400
Power Amplifiers
$1,400
Loudspeakers & Accessories
$1,500
Assistive Listening System
$1,400
Equipment Rack, Rack AC Power, & Accessories
$2,800
Touch- panels Controls & Accessories
$5,100
Video /Audio Processing, Distribution, & Control
$10,800
Video Projector & Accessories
$3,000
Motorized Projection Screen
$4,300
Miscellaneous (Wiring, etc.)
$3,000
Equipment Total
$33,800
Installation & Other Non - Equipment (40
$13,500
ContiWency (5 %)
$1,700
Total Estimate $49,000
General Contractor & Miscellaneous Scope Services:
Description Cost
Conduit & Electrical By Others
Note: All calculations are rounded to the nearest hundred dollars.
Mills Whitaker Architects Page 17
Cary Memorial Hall
Audiovisual Program
October 17, 2012
BIRD ROOM
7.0 DESCRIPTION:
The Bird Room will be used for used for a variety of events including multimedia presentations
with audio and video, meetings, banquets, and lectures.
7.1 AUDIOVISUAL EQUIPMENT:
The audiovisual systems for the Bird Room will include one wall- mounted 80" video display
panel. The system will support playback of digital and analog video formats.
AV sources will include a Blu -ray player, and owner- provided sources such as a cable television
receiver or computer. AV connections for a presenter's laptop computer and /or other portable
video equipment will be available through connections on a wall- mounted receptacle panel.
The sound system will be used for speech reinforcement and program audio playback. It will
consist of distributed wall- mounted loudspeakers for speech reinforcement. Wired microphone
inputs will be available at the wall- mounted receptacle panel.
An integrated control system will allow components of the audiovisual system to be operated from
one wired wall- mounted control panel. The control point will provide the end -user with easy
control and configuration of the regular functions of the audiovisual system, such as:
• Turn the system on /off.
• Make adjustments to the volume of the loudspeakers.
• Recall lighting presets.
• Operate rack - mounted AV source equipment.
• Operate the video display panels.
• Recall mode presets
The typical control system user interface is a color liquid crystal display (LCD) panel with a touch
sensitive overlay. Graphics displayed on the panel will easily guide the user through the operation
of the audiovisual system.
A wireless assistive listening system is included to meet the requirements of the Americans with
Disabilities Act. Portable receivers will be stored centrally and issued to participants as required.
These receivers are for use by the patrons with hearing impairments.
All fixed AV sources, system processing, switching, control, and amplification equipment for the
rooms will be located within an equipment rack located inside a cabinet.
Mills Whitaker Architects Page 18
Cary Memorial Hall Audiovisual Program
October 17, 2012
7.2 BUDGET:
Bird Room Audiovisual System:
Description
Cost
AV Sources
$400
Power Amplifiers
$1,200
Loudspeakers & Accessories
$1,600
Assistive Listening System
$1,400
Equipment Rack, Rack AC Power, & Accessories
$2,300
Touch- panels Controls & Accessories
$2,500
Video /Audio Processing, Distribution, & Control
$10,800
Video Display Panels & Accessories
$5,400
Miscellaneous (Wiring, etc.)
$2,600
Equipment Total
$28,200
Installation & Other Non - Equipment (40
$11,200
Continency (S %)
$1,400
Total Estimate $40,800
General Contractor & Miscellaneous Scope Services:
Description Cost
Conduit & Electrical By Others
Note: All calculations are rounded to the nearest hundred dollars.
Mills Whitaker Architects Page 19
Cary Memorial Hall
Audiovisual Program
October 17, 2012
MEETING ROOM ADD - ALTERNATES
8.0 DESCRIPTION:
The following add - alternates apply to the Small Meeting Rooms, the Bird Room, and Estabrook
Hall.
8.1 ADD ALTERNATES:
Add Alternate 1: Motorized Video Camera
This add - alternate includes the price for a single wall- mounted motorized pan /tilt/zoom camera
system, compatible with the Broadcast Video Production System add - alternate included earlier in
this report. We understand that this add - alternate is primarily of interest for the Bird Room and
Estabrook Hall. HD -SDI video signals will be distributed to a patch panel in the Auditorium
Control Room equipment rack so that they can interface with the LexMedia broadcast system.
Description
Cost
Equipment Total
$11,200
Installation & Other Non Equipment (20 %)
$2,200
ContiWency (5 %)
$600
Total Estimate
$14,000
Add Alternate 2: Video Distribution to Meeting Room Displays
This add - alternate is includes the price to upgrade the Auditorium video processing equipment, as
well as provide the additional components required to distribute video from the Auditorium's
Broadcast Video Production System add - alternate (included earlier in this report) to the five other
presentation spaces (the three Small Meeting Rooms, the Bird Room, and Estabrook Hall). Video
signals will be connected to the video display systems in each room, and will be selectable via
their respective control systems or remote controls.
Description Cost
Auditorium Video Processor /Switch Upgrade $13,700
Meeting Room Video Receiver ($1,400 /ea x 5 rooms) $7,000
Miscellaneous (Wiring, etc.) $2,100
Equipment Total $23,300
Installation & Other Non - Equipment (40 $9,300
ContiWency (5 %) $1,200
Total Estimate $33,800
Mills Whitaker Architects Page 20
Cary Memorial Hall
Audiovisual Program
October 17, 2012
ARCH/MECH/ELEC. CONSIDERATIONS
9.0 ARCHITECTURAL:
The following items should be considered for proper coordination between audiovisual
components and other trades:
A. Wall and Ceiling- Mounted Loudspeakers:
1. Loudspeaker coverage patterns must not be obstructed.
2. Structural support for mounting and hanging of loudspeakers.
B. AV Equipment Rack Locations:
1. The location of the equipment rack within millwork will require proper coordination
with the Architect.
2. Proper installation and service access space for fixed rack locations.
3. For in -wall or millwork mounting racks will need blocking and /or ventilation.
C. Equipment racks in closets will need over - height doors.
1. Video/Data Display Systems:
2. Support for the wall- mounted video displays will require further coordination with the
Architect.
3. Support for the ceiling suspended video projectors will require further coordination with
the Architect.
4. The mounting of the projection screens will require further coordination with the
Architect.
5. Coordination with the room curtains and lighting systems is required.
D. Connection Panel Locations:
1. Connection panel locations will require further coordination with the electrical engineer
and the Architect.
E. Wall- Mounted Antennas:
1. Antennas for the assistive listening system and wireless microphones will be mounted
on the wall.
F. Floor Box/Poke- Through and Wall- Mounted Connection Panel Locations:
1. Floor -box and wall- mounted Connection panel locations will require further
coordination with the electrical engineer and the Architect.
G. Hanging Microphones:
1. Hanging microphones used for recording should not be located near noisy objects (such
as video projectors) or in direct path airflow originating at HVAC supply vents.
H. AV Millwork:
1. AV equipment mounted in credenzas and /or lecterns will require proper coordination
with the Architect.
Mills Whitaker Architects Page 21
Cary Memorial Hall Audiovisual Program
October 17, 2012
9.1 MECHANICAL /ELECTRICAL:
The following items should be considered for proper coordination between audiovisual
components and other trades:
A. AV Equipment Rack Locations:
1. The location of electrical power, tel /data connections, and back -boxes and conduit will
require proper coordination with the Architect and Mechanical/Electrical Engineer
(MEP).
2. Proper ventilation will be required to maintain proper cooling of sensitive audiovisual
equipment.
B. Video/Data Display System:
1. The location of electrical power, tel /data connections, and back -boxes and conduit will
require proper coordination with the Architect and Mechanical/Electrical Engineer
(MEP).
2. Coordination with the room curtains and lighting systems is required.
C. Connection Panel Locations:
1. Connection panel locations will require further coordination with the electrical engineer
and the Architect.
D. Wall- Mounted Antennas:
1. Antennas for the assistive listening system and wireless microphones will be mounted
on the wall.
E. Floor Box/Poke- Through and Wall- Mounted Connection Panel Locations:
1. Floor -box and wall- mounted Connection panel locations will require further
coordination with the electrical engineer and the Architect.
F. AV Millwork
1. AV equipment mounted in credenzas and /or lecterns will require proper coordination
with the Architect.
2. Proper ventilation will be required to maintain proper cooling of sensitive audiovisual
equipment.
G. AV Power Loads:
1. The AC power supply to all audiovisual systems must be coordinated for panel loading
and phasing.
Mills Whitaker Architects Page 22
Page 1 of 1
Patrick Goddard
From: Johnson Fred [fredjohnson10 @gmail.com]
Sent: Tuesday, November 27, 2012 5:33 PM
To: Patrick Goddard
Subject: Re: meeting Wednesday
Hi Pat,
As I mentioned to you, I'll be unable to chair the meeting tomorrow night (though I'll be in the building (Estabrook) and
textable on my cellphone if needed for a vote in the event of less than a quorum). I met with Wendy who said we
needed to get a final number to the CPC by Friday (11/30) and that we should be prepared to present to them at their
meeting on December 6 (I have the date on my calendar).
My positions on the questions raised in the agenda are as follows:
Civil Room Accessibility - we should apply for a waiver to allow for leaving the room inaccessible. The other work
being done massively improves accessibillity (stage, dressing rooms, Bird Room, front of building); making this room
this would require not just capital expense in the project, ongoing expense in moving chairs, and result in a relatively
inconvenient path for users.
Replace existing chiller - yes, the present chiller will be close to the end of its useful life when the project is done, and
the new chiller can be reduced in scale to more accurately reflect the needs of the two buildings it serves, at lower
operating cost.
Variable Acoustics in Hall - yes, the impact of damping the reverb in the Hall on speech intelligibility will be great
enough to warrant the expense.
Dance Floor at Hall Stage.- Since there's apparently no significant increase in cost to provide a floor on the new thrust
stage that would be appropriate for dance use, I'd go for it. I question whether we should resurface the existing stage.
Audiovisual Alternates - I'd recommend we include all that serve primarily the needs of public meeting uses.
Exceptions might be alternate 5, the motorized projection screen which is costly and we already have a useable screen
in place (a similar situation to the acoustic shells), b) alternate 6, the broadcast video production system - to the extent
it might be financed by Lexmedia.
Hopeful this is helpful. I'm sorry to be missing the meeting
On Nov 26, 2012, at 12:29 PM, Patrick Goddard wrote:
<Meeting Agenda 11 28 2012.doc>
Fred Johnson
4 Stetson Street
Lexington, MA 02420
781 - 248 -0970
frediohnsonl Oa- gmail.com
1/10/2013