HomeMy WebLinkAbout2012-08-21-TFMP-min77S TOWN OF LEXINGTON
x r F Ad hoc Facilities Master Planning Committee
w (AhFMPC)
APRIL IT
� k ING'V
Tuesday August 21, 2012
Training Room, Public Services Building
201 Bedford Street
Place and time: Public Services Building, 8:00 a.m.
Members present: Bill Kennedy, Chair, Peter Kelly, Richard Pagett, John P. Carroll, Jeanne
Krieger, George Burnell
Members Absent: Jessie Steigerwald
Also present: Pat Goddard, facilities staff
Recording Secretary: Pat Goddard
The meeting was called to order at 8:20 a.m. by the Chair
Agenda Item 1: Review RFQ #13 -37 Designer Services for Municipal Facilities
Master Planning.
Discussion ensued on the Scope of Work included in the RFQ and whether the Scope
should be more specific. After the points of view of various committee members were
shared, the committee agreed that the Scope of Work as written would be sufficient
and that the RFQ did not require any changes.
Agenda Item 2: Appoint a sub - committee to select the Designer per M.G.L c. 7
The committee sought volunteers for the sub - committee, discussed who should be on
the committee, and then by unanimous vote appointed Peter Kelley, John Carroll, and
Bill Kennedy to the sub - committee.
The sub - committee agreed that they would individually pick up the submittals from
the Public Facilities Department on or after 3:00 PM on August 30 and then meet on
September 5 at 8:30 AM in the Training Room of the Public Services Building (PSB)
to rank the top three firms. The top three firms would then be interviewed in a Public
Meeting on September 10 again at the PSB Training Room, between 1 and 4 PM. At
the conclusion of the interviews, the sub - committee would rank the three finalists in
order for contract negotiations.
Agenda Item 3: Determine future meeting dates
The committee scheduled the first full meeting of the AhFMPC for Tuesday, September
25 at 8:30 AM.
The meeting was adjourned at 9:15 AM.
Materials used at the meeting:
RFQ #13 -37 Designer Services for Municipal Facilities Master Planning