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HomeMy WebLinkAbout2012-10-18-CAC-minLexington Communications Advisory Committee Minutes of October 18, 2012 Meeting COMMUNICATIONS ADVISORY COMMITTEE MEETING Legion Room, Cary Hall Chairman Jim Goell called the meeting to order at 6:30 PM. Attendees: CAC members: Dave Becker, Frank Cai, Smita Desai, Jim Goell, Nick Lauriat, Maria Kieslich, Ken Pogran and Linda Roemer Selectmen's liaison: George Burnell Visitors: Ray Drapeu (Facilities, Town of Lexington) 1. Minutes of Previous Meeting The CAC voted to accept the minutes of the September 20, 2012 regular meeting. 2. Selectman's Liaison Report Mr. Burnell had nothing to report. Jim Goell will send a note to MaryAnn McKennan requesting information on the internet infrastructure planned for the new Estabrook Elementary School. 3. Chairman's Report Mr. Goell noted the following: a) The Committee noted that LexMedia's handling of Lexington 300 celebrations was a big success. b) LexMedia's annual report has been delayed until the end of October because of higher priority items. LexMedia will forward the annual report as well as the first quarter report by 10/31/2012. c) Email exchange with Pat Goddard concerning WiFi at Cary — Update pending from Dorinda Goodman. d) Email exchange with Pat Goddard concerning backup server location — Update pending from Dorinda Goodman. e) Email to Ray Drapeau on school TV requirements — Ray Drapeau will ask MaryAnn McKennan (IT Director - Lexington Schools) and Dorinda Goodman (IT Director — Town of Lexington) to compile an inventory of television receivers needed by 12/31/2012. The current estimate for schools is at three receivers each for elementary and middle schools and five in the high school. The Comcast license will be reviewed to determine if it allows the schools to redistribute the signals from one receiver. The Committee agreeed that the schools will work with Jane Lyman during the interim period if an urgent requirement arises. Lexington Communications Advisory Committee Minutes of October 18, 2012 Meeting f) A picture of CAC Committee members will be taken at the next meeting on 11/15/2012. g) The next meeting of the CAC is scheduled for November 15, 2012 at a Legion Hall at Cary Hall. 4. Cable Operator Reports No carrier reports were available at this meeting. 5. Cary Memorial Building Renovation and Wi -Fi Ms. Roemer, the CAC liaison with the Cary Memorial Building Renovation Committee updated the Committee regarding communication and connectivity issues. The Renovation Task Force has not discussed the communication and connectivity issues. The Committee agreed that Ken Pogran and Dave Becker will write a Statement of Needs regarding Communication and Connectivity at Cary Hall and Linda Roemer will bring this to the next meeting of Cary Memorial Renovation Task Force. A public hearing will be held on November 27, 2012 at 7:00 PM at Cary Hall regarding Cary Memorial Building Renovations. 6. LexMedia a) The LexMedia subcommittee, Linda Roemer and Maria Kieslich, wrote to LexMedia to stress the importance of timely reports and its contractual obligation to meet the reporting dates. b) Backup server location and installation — Update pending from Dorinda Goodman. 7. Comcast Renewal License Negotiations (D. Becker) The negotiating Subcommittee had forwarded the minutes of the Subcommittee meeting to the Committee. Next Subcommittee meeting will be on November 7, 2012 at 7:00 PM. The Subcommittee will invite Jane Lyman of Comcast for an initial meeting at their next meeting. 8. Revenue update, account status and long term reconciliation — Dave Becker had forwarded this analysis to the Committee. Dave will update the worksheet with the latest quarter data and send to the Committee members. 9. Wireless report Nothing new this month. 10. Complaints George Sacerdote wrote about an incident in which he witnessed a fire engine delayed because of low- hanging utility cables. According to Jane Lyman of Comcast, these were not Comcast cables. Dave Becker will try to determine whose cables were involved. 2 Lexington Communications Advisory Committee Minutes of October 18, 2012 Meeting 11. Open discussion — No items were reported. 12. The meeting was adjourned at 8:00 PM. Respectfully submitted, Smita Desai, secretary for this meeting.