HomeMy WebLinkAboutAd hoc Townwide Facilities Master Planning Committee - Charge 09-24-2012 Ad Hoc Townwide Facilities Master Planning Committee
Members. 7 Members
Appointed by. Board of Selectmen
Length of Term. Preliminary recommendations to Board of Selectmen December 15,2012
Final Report by March 1,2013
Meeting Times. One evemng every other week(day to be determined)
Description. To evaluate the vanous facility needs for the Town and develop a plan of recommendations to be considered
over a 10 year penod
The work of the Ad Hoc Facility Master Plan Committee will include,but not be limited to
1 Review the completed studies for Schools,Fire Station,Police Station,Visitors Center, Semor Center,
Commumty Center, Cary Memorial Building,White House, Stone Building,Munroe School and the Final
Report of the 2009 School Ad Hoc Facility Committee,
2 Assess the impact of the deficiencies identified in these studies on the delivery of services and then prioritize
the recommendations,
3 Consider vanous financial options for meeting the facility needs of the Town,
4 Propose sequencing of facility construction/renovation options for addressing the facility deficiencies,
5 Make a Final Report that includes the pnonties,timing of projects,and proposed financing of the projects
6 An imtial task of the Committee will be to utilize the Designer Selection Process,M G L Ch 7,to select a
consultant experienced in Mumcipal Master Planning The consultant will provide techmcal expertise to the
Committee and provide additional information as required by the Committee
7 Consider available or prospective sites when considering proposed facility projects In particular,assess
whether the 33 Marrett Road property,owned by the Scottish Rite and available for purchase,can meet any of
the Town's facility needs This aspect of the Committee's work should be given priority,as the Town should
respond to the Scottish Rite by early December
Criteria for Membership. The Task Force members shall consist of members of other committees,town staff with and
citizens with sufficient background to understand facility and operational management and impact on delivenng services
Appointments will be made by the Board of Selectmen,who will also designate a Chairman Representatives from the
following boards will be considered for this committee
• Two members of the Board of Selectmen
• One School Committee member or designee
• Four members appointed by the Board of Selectmen
Staff Support The Director of Public Facilities will provide staff support to the committee
Ex Officio/Liaisons(non-voting)
• Capital Expenditures Committee
• Appropriation Committee
• Permanent Building Committee member or designee
• Police Chief or designee
• Fire Chief or designee
• Supenntendent of Schools or designee
• Town Manager or designee
• Council on Aging or designee
• Commumty Center Task Force
Pnor to serving as a member of this Committee,appointees are required to
1 Acknowledge receipt of the Summary of the Conflict of Interest Statute Further,to continue to serve on the
Committee the member must acknowledge annually receipt of the Summary of the Conflict of Interest Statute Said
summary will be provided by and acknowledged to the Town Clerk
2 Provide evidence to the Town Clerk that the appointee has completed the on-line traimng requirement required by
the Conflict of Interest statute Further,to continue to serve on the Committee,the member must acknowledge
every two years completion of the on-line training requirement
Ref• Adopted by the Board of Selectmen on June 4,2012
Board of Selectmen voted to designate as Special Mumcipal Employees on July 30,2012
Charge amended by the Board of Selectmen on September 24,2012