HomeMy WebLinkAbout2004-10-27-CEC-min
Capital Expenditures Committee Minutes 10-27-04
All members present (Burnell, Edson, Lamb, Rosenberg, Stolz)
Karen Simmons, Recreation Director, and Sandra Shaw,
Recreation Committee
David Kanter, Appropriation Committee
Recreation presentation: all materials draft (no guidelines
from Town Manager yet, no vote by Recreation Committee yet)
Prior projects: Kineen underway, will be finished; Adams
tennis courts not bid because DPW engineering work needed
and understaffed/not available, hope to bid next spring for
work next summer
Neighborhood facilities:
•Center Tennis Court backboard: patched and wearing;
noisy for neighbors. Propose to replace with new, more
sound-absorbent material (not on prior-year priority list).
$30,000 enterprise including material, surface work,
installation. Only apparent maintenance need: restriping
lines annually
•Rindge neighborhood playground (also not on prior-year
priority list; would jump over Franklin playground, which is
less used): replace deteriorated fence and gates $14,000)
and replace swing set, install absorbent surface (work not
done when rest of playground rebuilt). Total cost $35,000,
tax levy
questions on fence maintenance (rely on DPW, with
Recreation operational funds; DPW monthly surveys of
conditions now reduced to quarterly), and on whether $35,000
estimate for neighborhood playground work is enough; don’t
want to have to go back in and redo partial jobs, tear up
landscaping again
need to raise, generally, issue of inadequate
operating funds for routine maintenance and upkeep of
facilities, perhaps even dedicated staff—emphasize in CEC
report
question on how do equipment depreciation for
enterprise equipment (and where that depreciation cash is
held, and what called and how explain it properly so funds
not diverted to other uses), but NOT doing depreciation for
recreation equipment in tax levy (i.e., lighting for
softball fields, scheduled for costly replacement later in
decade)—obviously inconsistent accounting treatment
•Future years estimates: $200,000 ’07 for Center
playground, $50,000 in ’08 for Center basketball courts,
$200,000 in ’09 to redo center tennis and softball field
lighting, $70,000 in ’10 for Adams and Franklin playgrounds
Pine Meadows (all enterprise)
•this year $50,000 as placeholder for study of real
retaining wall/hydrology needs; prior study suggested
redoing wall for $400,000, but now question whether that is
needed, or whether there are broader water issues for
culvert, gateway, surrounding fields; $400,000 as
placeholder for work in ’08
•equipment: $50,000 ’07 for fairway mower decks,
airifying equipment, rough cut mower; $50,000 for ’09 as
placeholder
Lincoln Park (enterprise funding)
•$250,000 for bathrooms facility; had hoped to fund
with original contingency/overage, but those funds consumed
by DEP methane and other monitoring, venting; had pro-bono
plans for bathroom, concession stand, storage area for field
flags and first aid equiipment, but bids $225,000-300,000
were too high
Now negotiating a smaller design, bathrooms only, small
storage area, hoping for $75,000 from Lincoln Park trust
fund (did not like first design): CEC urges Recreation to
bring in Lincoln Park trustees, mediate with Selectmen, and
get a renewed, feasible design with trust funds involved
(Selectman liaison may be insisting on 100% trust fund
funding, which is not likely)
Other, out-year items (all enterprise):
•Valley tennis court surface grinding, rebuilding, new
fencing $100,000 ’08
•Center pool study on condition of filter, skimmer,
piping, clorinator, etc., $30,000 ’08, with substantial work
likely thereafter
•Old Res. Parking lot, placeholder, $50,000 ’10
Other CEC business
Meetings November 10 (schools), November 17 (DPW), 7:30
p.m.
Munroe: Rosenberg check with Selectmen
DPW: likely no enterprise water and sewer funding
request because of backlog
No clarity on summit process yet
Adjourned at 8:30 to help the Red Sox win the World Series.
John Rosenberg, Clerk